December 2, 2015 · December 2, 2015 . Regular Meeting – 1:00 p.m. Council Chambers – 4th Floor – City Hall . Members: City Councillor J. Bowman – Wards 3 and 4 (Chair) Regional

December 2, 2015

Regular Meeting – 1:00 p.m.

Council Chambers – 4th Floor – City Hall

Members: City Councillor J. Bowman – Wards 3 and 4 (Chair) Regional Councillor G. Gibson – Wards 1 and 5 Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10 City Councillor D. Whillans – Wards 2 and 6 (Vice-Chair, Economic Development and Enterprise Services) City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

For inquiries about this Agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact:

Sonya Pacheco, Legislative Coordinator Phone (905) 874-2178, TTY (905) 874-2130, [email protected]

Note: Some meeting information may also be available in alternate formats, upon request

Agenda Economic Development Committee

Committee of the Council of The Corporation of the City of Brampton

mailto:[email protected]


2015 12 02 Page 2 of 4

Note: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Committee Members are prohibited from using phones and other electronic devices during meetings except for tablets and laptops used for meeting agenda business.

A. Approval of Agenda B. Declarations of Interest under the Municipal Conflict of Interest Act C. Consent

* The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.

(nil)

D. Announcements E. Delegations

E 1. Delegation from Pam Banks, Executive Director, Research Innovation Commercialization (RIC) Centre (Peel), re: Research Innovation and Commercialization (RIC) Centre Funding Request 2015 (File CE.x).

(See Item I 1) F. Staff Presentations F 1. Presentation by D. Cutajar, Chief Operating Officer, and B. Grant, Advisor,

Community Events, Office of the Chief Operating Officer, re: Community Grant Program 2016 and Beyond (File CB.x).

(See Item G 2-1)


2015 12 02 Page 3 of 4

G. Economic Development and Enterprise Services (Vice-Chair, City Councillor D. Whillans)

G 1. Economic Development

G 2. Office of the Central Area G 2-1. Report from T. Plant, Director, Strategic and Enterprise Services,

Office of the Chief Operating, dated November 16, 2015, re: Permanent Community Grant Program (2016) (File CB.x).

(See Item F 1) Recommendation

G 3. Festivals and Special Events H. Minutes I. Other/New Business

I 1. Report from D. Cutajar, Chief Operating Officer, dated November 3, 2015, re: Research Innovation and Commercialization (RIC) Centre Funding Request 2015 (File CE.x).

(See Item E 1) Recommendation J. Referred Matters

Note: In accordance with the Procedure By-law, the Referred Matters List will be published quarterly on a meeting agenda for Committee’s reference and consideration. A copy of the current Referred Matters List for this Committee is publicly available on the City’s website.

K. Deferred Matters

http://www.brampton.ca/EN/City-Hall/meetings-agendas/Documents/2015RML_posting_for%20web.pdf


2015 12 02 Page 4 of 4

L. Notices of Motion M. Correspondence N. Councillors Question Period O. Public Question Period

15 Minute Limit (regarding any decision made at this meeting) P. Closed Session Q. Adjournment Next Regular Meeting: January 20, 2016

Hi

U BRAMPTON«§>;

brampton.co Flower City

Corporate ServicesCouncil and Administrative Services

Request for DelegationAttention: City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2

Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119

Meeting: Q City Council Q Planning &Infrastructure Services CommitteeLJ Corporate Srvcs. Cmmttee d Community &Public Services Committee0 Economic Dev. Committee EH Other:

Meeting Date Requested: Dec 2, 2015 Agenda Item (if applicable):Related staff RePort

Name of Individual(s):

Position/Title:

Organization/Personbeing Represented:

Pam Banks

Executive Director, RIC Centre (Peel)

Economic Development CommitteeDate: Dectsmbe/ 2, 2ol5

Research Innovation Commercialization (RIC) Centre-Not For Profit Organizatior

Full Address for Contact: 2660 Speakman Drive, Mississauga, Ontario

Telephone No. 289-373-3050

Subject Matter tobe Discussed

Action Requested

Note: a delegation is limited to not more than five minutes. Attach additional page if required.

Email/

Fax No.

Annual Participation and Support of the RIC Centre by the City of Brampton

Support of related City staff report

Iam submitting a formal presentation to accompany my delegation: OI will require the following audio-visual equipment/software for my presentation:

Yes

• Computer Notebook • DVD Player • PowerPoint

I I Other - please specify

Note: Delegates are requested to provide to the City Clerk's Office well in advance of the meetingdate: (i) 25 copies of all background material and/or presentations for publication with the meetingagenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations,an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility withcorporate equipment.

Once the above information is received by the City Clerk's Office, you will be contacted by aLegislative Coordinator to confirm your placement on the appropriate agenda.

0 No

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O.1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda.Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and AdministrativeServices, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115.

Community Grant Program 2016 and beyond

Economic Development Committee

1

December 2, 2015

F1-1

Outline of Presentation

• Background

• BACCF-City Consultations – Program Principles

• Recommended 2016 Community Grant Program and Framework

• 2016 Community Grant Program Milestones

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F1-2

3

Background

• February 4, 2015 (Budget Sub-Committee): Staff presented a discussion paper to Council outlining 4 potential delivery models:

1. Status quo 2. Outsourcing to the BACCF 3. Rationalized approach 4. Discontinuing the City’s grant making program/function entirely

• May 27, 2015: Economic Development Committee recommended approval of an

abbreviated and accelerated interim 2015 Community Grant-Making Program based on a City-managed and administered delivery model (Option #3 -Rationalized model) and directed staff to consult with the Brampton and Caledon Community Foundation (BACCF) and report back on possible delivery models for a permanent program beginning in 2016 (approved at June 3, 2015 Council meeting);

F1-3

4

Background • June 8, 2015: 2015 Community Grant-Making Program launch date

• June 2015 – Two information sessions were hosted; web site constructed;

program guidelines, application forms completed and posted; Discussions with BACCF started

• August 14, 2015: 2015 Community Grant-Making Program cut-off date • September 16, 2015: City staff presentation to BACCF Board outlining a

Cooperative Grant-Making Framework for 2016

• October 2015: City Staff and BACCF confirm roles and responsibilities

• November 10, 2015: 2015 Applications approved by Council • December 2, 2015: 2016 Community Grant Program presented to Council

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Consultations with BACCF

Direction: “That the following staff recommendations be referred back to staff for further consideration, including consultation with the BACCF on possible delivery models, and a report back to the Economic Development Committee” – June 3, 2015 Council Meeting

Result: A series of consultations were held between City staff and the BACCF between July-October 2015 resulting in the development of a proposed cooperative grant-making framework

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BACCF Consultations - Program Principles 1. The City should retain ownership/administration of the Community Grant-Making

Program to accurately reflect and respect the current mandate and capacity of the BACCF and the City. The BACCF is not in the best position to own/administer Grant Programs in the City Services sphere (Arts and Culture; Sports, Parks and Recreation; Festivals and Events; in-kind donations)

2. The City should remove the General Community Grant Stream and the General Operating Grant type to avoid duplicating existing human services, social services and charitable based grant programs in the community (i.e. make regional-based human services and social services organizations ineligible for a City Grant)

3. The City should focus grant-making on strategic priorities related to City services such as; Sports, Parks and Recreation; Arts and Culture; Festivals and Celebration Events, and not be a source of sustainable long-term funding

4. BACCF could serve as a “Community Consultant” for the City of Brampton Community Grant-Making Program to provide sector expertise and knowledge by:

• Hosting an annual peer-review meeting to discuss overall program performance and process issues

• Assisting with developing Community Panels and recruiting members • Providing ongoing advice and input on community grant programs

6

F1-6

BACCF Consultations - Program Principles

5. The BACCF shall NOT have any accountability and responsibility in the City of Brampton application review, assessment, evaluation and recommendation processes.

6. City should engage not-for-profit sector by increasing input and involvement in decision-making by having community members adjudicate grant applications through three Community Panels (Arts & Culture; Sports, Parks & Recreation; Festivals & Celebration Events)

7. The City’s Advisor, Community Events should be a participating member of the Funders Consortium of Peel to clearly represent the role of the City in community funding

8. City should clearly define and communicate exceptions/ineligibility criteria

9. The BACCF will not charge a fee for the support and assistance as described in this presentation

10. The BACCF and the City should formalize their roles and responsibilities related to grant-making through an agreement or MOU

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Additional Changes Proposed by Staff

• Minor Charitable Donation limit be increased to $750 from $500 per application, twice per year for an eligible organization; and that it be renamed “Minor General Community Donations”.

• Strengthen communication messages that City-wide and Neighbourhood Projects and Events are eligible when consistent with City grant-making priority streams and evaluation criteria.

• Include “Parks” (Open Spaces and Environmental) as City priorities.

• Community groups that register on the City of Brampton Lobbyist Registry are not eligible for a Grant under this program.

• A budget be centralized in the Office of the COO (Transferred from General Government).

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F1-8

Recommended 2016 Cooperative Grant-Making Framework

9

Community

Grant-Making Program

BACCF

City Staff

Arts &

Culture

Sports, Parks &

Recreation

Festivals & Celebration Events

Community Panels

Administration

Community Consultant

Adjudication

Council

Approval • Host an annual peer-review check-in meeting to

discuss program performance and process

• Provide ongoing general advice and input on community grant-making programs

• Assist with the development and recruitment of Community Panels

F1-9

Recommended 2016 Cooperative Grant Program Model

10

Grant Program Types

• Project Grants • Festivals &

Celebration Event Grants

• Minor Capital Grants

• Operating Grants

Centralized Application Intake Process

• Applications screened and administered by the City

• Applications adjudicated by Community Panels

• Community Panel grant award recommendations submitted to Council for approval

Grant Program Streams

• Arts & Culture • Festivals & Celebration

Events • Sports, Parks &

Recreation

• Minor General Community Donations

• General Community

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11

2016 Community Grant-Making Program Exceptions (Subject to Council Approval on a case-by-case basis or as delegated to staff)

• City’s User Fee By-law as amended

• Brampton Public Library Annual Operating Grant

• Local board or agency grants enacted through a City By-law

• Municipal Capital Facility Grants

• Elderly Person Centres Maintenance and Operating Grant

• Property Tax Assistance Program for Low-Income Seniors and Disabled Taxpayers

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12

2016 Community Grant-Making Program Exceptions

• Snow Removal Assistance Program • Regional Municipal Partnership/Cooperation Programs • Planning and Financial Incentive Programs • City-led hosting or project bids • Real estate leasing, subsidy, other programs • Emerging in-kind requests $2,500.00 in value unless included as a

component of a Community Grant-Making Program application

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Key Recommendations

• That the revised City of Brampton Community Grant Program be approved; and further, that Corporate Policy 13.2.1 City-Wide Community Projects Funding and Corporate Policy 14.1.0 Minor Charitable Donation Policy including related procedures, be deleted and replaced with the revised Community Grant Policy attached as Appendix A to the accompanying Staff Report;

• That staff be directed to broadly communicate and work closely with applicants

that have time-sensitive projects commencing in the first half of 2016 in order to accelerate their 2016 Community Grant Program application(s), review, and seek approvals from Council in the form of a Report in Q1 of 2016;

• That staff be authorized to establish citizen-based grant review panels to assess and evaluate applications and make recommendations to Council for granting awards commencing in 2016;

F1-13

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Key Recommendations

• That staff be authorized to prepare an agreement that guides the Brampton and Caledon Community Foundation (BACCF) “Community Consultant” role for the 2016 Community Grant Program on a one-year pilot basis followed with a Report to Council with recommendations

• That Management Advisory Services (MAS) be authorized to conduct a review of the City’s delivery of in-kind Grants and investigate multi-year agreements with established groups in order to prepare a report in Q2 2016 outlining recommendations for the 2017 Community Grant-Making Program;

• That MAS be authorized to develop a Manager’s Toolkit consisting of application form(s), activity tracking and reporting sheets, training and related internal documents to assist City Departments in the management and administration of in-kind grants up to $2,500.00 for 2016.

F1-14

15

2016 Community Grant Program Milestones

December 9, 2015: Council adopts 2016 Program and Budget (~$1 mill) December 10, 2015: Media campaign and public outreach begins to promote

2016 Community Grant-Making Program

• Community information sessions • Staff information sessions • Council information sessions

December 14, 2015: 2016 Community Grant Program opens

February 8, 2016: Application deadline for 2016 Community Grant Program

February 9-26, 2016: Application adjudication process - Community Grant Review Panels (CGRP)

March 30, 2016: Council approval of CGRP recommendations completed

F1-15

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U BRAMPTON ReportEconomic Development Committee

brampton.ca FlOWef City Committee of the Council of

The Corporation of the City of Brampton

Date: November 16, 2015

File: CB.x

Subject: Permanent Community Grant Program (2016)

Contact: Thomas Plant, Director, Strategic & Enterprise Services

(Tel: 905-874-5929; E: thomas.plant® brampton.ca)

Economic Development CommitteeDate: Dcce.r*bef Zf2qI£

Overview:

This report presents a new City of Brampton Community Grant Programand Policy commencing with the 2016 calendar year.

The revised Community Grant Program and Policy governs minor capital,major and minor project grants that are aligned with the following City ofBrampton strategic priority service streams, namely: Arts and Culture;Sports, Parks and Recreation; Festivals and Celebration Events and MinorGeneral Community Donations.

Further, staff recommends establishing volunteer-based CommunityGrant Review Panels (CGRP) for each Grant program stream (except forMinor General Community Donations) having the mandate to evaluategrant applications and make recommendations to Council for finalapproval beginning in 2016.

The new Community Grant Program and Policy incorporates principlesthat were identified through several consultations between staff and theBrampton and Caledon Community Foundation (BACCF). Further, on theadvice of Council, staff also reached out to join the Funders Consortiumof Peel to share best practices and to ensure that grants are delivered in acoordinated manner in order to reduce and avoid duplication with otherorganizations serving the Brampton community. City of Brampton staff(staff) attended its first meeting of this Consortium on Friday November13,2015.

Recommendations:

1. That, the report presented by Thomas Plant, Director, Strategic & EnterpriseServices dated November 16, 2015, to the Economic Development Committee of

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62-1-1

Council Meeting of December 2, 2015 re: Permanent Community GrantProgram (2016) - File #CB.x, be received; and,

2. That the base operating budget of $1,003,000 for the 2016 Community GrantProgram remain at the same funding level as in previous years, subject toCouncil approval of the 2016 Current Budget; and,

3. That, the revised City of Brampton Community Grant Policy and Programsubstantially in accordance with this report be approved; and further, thatCorporate Policy 13.2.1 City-Wide Community Projects Funding and CorporatePolicy 14.1.0 Minor Charitable Donation Policy, and related Procedures, bedeleted and replaced with the revised Community Grant Policy proposed hereinand attached as Appendix A of this report; and,

4. That staff be directed to implement the new Community Grant Program with 2016as the first year of the revised program; and,

5. That staff be directed to broadly communicate and work closely with applicantsthat have time-sensitive projects commencing in the first half of 2016 in order toaccelerate their 2016 Community Grant Program application(s), review, and seekapprovals from Council in the form of a Report in Q1 of 2016; and,

6. That staff be authorized to prepare an agreement that guides the Brampton andCaledon Community Foundation (BACCF) "Community Consultant" role for the2016 Community Grant Program on a one-year pilot basis substantially inaccordance with the principles described in this report and the BACCFacknowledgement letter attached as Appendix B; and,

7. That Management Advisory Services (MAS) be authorized to conduct a review ofthe City's delivery of in-kind Grants and investigate multi-year agreements withestablished community organizations to prepare a report in Q2 2016 outliningrecommendations for the 2017 Community Grant-Making Program; and, thatMAS be authorized to develop a Manager's Toolkit consisting of applicationform(s), activity tracking and reporting sheets, training and related internaldocuments to assist City Departments in the management and administration ofin-kind grants up to $2,500.00 for 2016; and

8. That, staff be authorized to manage and administer minor and major project,minor capital and minor general community donation grants for the followingmunicipal priorities: Arts and Culture; Sports, Parks and Recreation; Festivalsand Special Events; and Minor General Community Donations pursuant toCouncil policy and related administrative procedures; and,

9. That, staff be authorized to establish citizen-based grant review panels to assessand evaluate applications and make recommendations to Council for grantingawards commencing in 2016; and that existing City of Brampton citizen advisorycommittee members be invited to participate on grant review panels; and that

existing City of Brampton practices and procedures be applied to invite andselect citizens to these panels as required; and,

10.That, the revised City of Brampton Community Grant Program be subject toannual review and annual budget approval by Budget Committee and Council, oralternatively by an applicable Standing Committee as assigned by the ChiefAdministrative Officer (City Manager); and,

11. That, the City Clerk and Mayor be authorized to execute the necessaryagreement(s) to effect the recommendations in this report, subject to the contentof such agreements being satisfactory to the Chief Operating Officer (ordesignate) and the form of such agreements being satisfactory to the CitySolicitor (or designate).

Background

A review of the City's grant-making activities was initiated by the Executive LeadershipTeam in December 2014.

On January 27, 2015 at a Council Workshop, a presentation was made to seek Councilinput and direction on key opportunities related to Community Grant-Making at the Cityof Brampton.

On February 4, 2015 the City of Brampton Budget Sub-Committee received andreferred to the Budget Committee meetings of March 30, 2015 a policy paper entitledCommunity Grant-making: Discussion Paper on Options, Analysis andRecommendations.

Also, Council approved a City of Brampton managed and administered "RationalizedCommunity Grant Making Model" featuring four program streams (i.e., Arts andCulture; Festivals and Celebration Events; Sports and Recreation; GeneralCommunity).

On May 27, 2015 the Economic Development Committee recommended approval ofan interim 2015 Community Grant-Making Program based on the rationalized modeland directed staff to consult with the Brampton and Caledon Community Foundation(BACCF) and report back on possible delivery models for a permanent programbeginning in 2016.

The Economic Development Committee recommendations were approved at the June3, 2015 Council meeting.

Current Situation

The 2015 Community Grant Program was successfully launched on June 8, 2015 andcame to a close on August 14, 2015 which served as the cut-off date for all 2015funding requests and applications (except for Minor Charitable Donations).

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The 2015 Program featured four Grant Streams which included Arts and Culture,General Community, Sports and Recreation, Festivals and Celebration Events andMinor Charitable Donations. In addition, the Program also featured four types of grantsincluding Operating Grants, Project Grants, Minor Capital Grants and Festivals andCelebration Event Grants.

Total requested funding (cash and in-kind combined) not including minor charitabledonations was $1,058,414.00 for 2015.

Total approved grants of $745,549.00 in value were distributed under the Program with$678,919.00 in cash funding and $86,630.00 worth of value distributed as in-kindassistance. These figures include minor charitable donations to date (October 15, 2015)and previous disbursements to the former Brampton Arts Council and Brampton SafeCity organizations in Q2 2015.

Some community organizations such as small or ad-hoc neighbourhood-based groupsthat missed the cut-off date for the Grant Program and had single or minor in-kindassistance requests below $2,500.00 in value had the opportunity to approachoperating departments for further in-kind related assistance. Operating departmentscontinued to have the authority to approve single or minor in-kind requests such asequipment rentals and facility fee waivers up to $2,499.00, however some departmentschose not to exercise this authority in 2015.

On November 10, 2015, Council approved grant award recipients of the accelerated2015 Community Grant-making Program.

Brampton and Caledon Community Foundation (BACCF) Consultations

As directed by Council, a series of meetings were held with the BACCF beginning inJuly 2015 to discuss possible delivery models including opportunities to partner with theBACCF within a cooperative grant-making framework.

On September 16, 2015 City staff made a presentation to the BACCF Board outlining aproposal for a new Community Grant framework. These consultations led to thefollowing 2016 Community Grant Program principles:

1. The City should retain ownership/administration of the Community GrantProgram to accurately reflect and respect the current mandate and capacity ofthe BACCF and the City. The BACCF should not own/administer GrantPrograms in the City Services sphere (Arts and Culture, Sports, Parks andRecreation, Festivals and Events, in-kind donations).

2. The City should remove the General Community Grant Stream and the GeneralOperating Grant type to avoid duplicating existing human services, socialservices and charitable based grant programs in the community (i.e. makeregional-based human services and social services organizations ineligible for aCity Grant).

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3. The City should focus grant-making on strategic priorities related to City servicessuch as; Sports and Recreation; Arts and Culture; Festivals and CelebrationEvents, and not be a source of sustainable long-term funding.

4. The BACCF could serve as a "Community Consultant" for the City of BramptonCommunity Grant-Making Program to provide sector expertise and knowledgeby:

• Hosting an annual peer-review meeting to discuss overall programperformance and process issues;

• Assisting with developing Community Panels and recruiting members;

• Providing ongoing advice and input on community grant programs.

5. The BACCF shall not have any accountability and responsibility in the City ofBrampton application review, assessment, evaluation and recommendationprocesses.

6. The City should engage the non-profit sector by increasing input and involvementin decision-making by having community members adjudicate grant applicationsthrough three Community Panels (Arts & Culture, Sports, Parks & Recreation,and Festivals & Celebration Events).

7. The City's Advisor, Community Events should be a participating member of theFunders Consortium of Peel to clearly represent the role of the City in communityfunding.

8. The City should clearly define and communicate exceptions/ineligibility criteria

9. The BACCF will not charge a fee for its role in the Community Grant Program.

10. The BACCF and the City should formalize their roles and responsibilities relatedto grant-making through an agreement or Memorandum of Understanding.

Revised Community Grant-Making Program (2016)

Program Scope

The Operating Grant category and the General Community Grant Stream have beeneliminated from the permanent Community Grant-Making Program to reflect theprinciples discussed with the BACCF (see above), namely to avoid duplication withother levels of government and community funding agencies.

The rationale for the elimination of these Program elements was based on the followingprinciples:

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• City grants should not be used as a source of sustainable long-term fundingwhich is a major founding principle of the rationalised Community Grant-makingprogram at the City of Brampton.

• The City should avoid duplication with existing regional-based human services,social services and charitable granting programs including providing grants toorganizations which fall under the jurisdiction and/or align more closely with otherlevels of government and community funding agencies.

In addition to the removal of the categories above, the year-round Minor CharitableDonation Stream has been expanded and revised as the Minor General CommunityDonation Stream to include a higher dollar amount of funding available per request($750.00). This program shall be open all year, subject to funding availability. Whenthe funding budget for this stream has been depleted, the program shall close for theremainder of the fiscal year. An Eligible Applicant may receive a maximum of twodonations for separate project requests under this program not to exceed $1,500.00 intotal value for a calendar year.

Program Objectives

The following are the Community Grant Program objectives:

1. To provide municipal funds and/or in-kind assistance within budgetary limits to aneligible applicant(s) as defined in SOPs featuring four grant-making streams(Arts and Culture; Festivals and Celebration Events; Sports, Parks andRecreation; Minor General Community Donations) for approved community-based activities that align with the City's strategic priorities.

2. To encourage newer groups to apply and participate in the Grant Program whileevaluating and guiding existing groups towards self-sufficiency

3. To execute grant-making utilizing a cooperative grant-making approach througha partnership or framework consisting of other community and grant-makingstakeholders such as the BACCF and the Funders Consortium of Peel.

4. To encourage and support increased public input and transparency into theawarding of community-based grants through the adjudication of grantapplications by volunteer community panels.

Program Scoring Matrix

The proposed scoring matrix that will be used to evaluate applications in 2016 will bebased on the program scope, program objectives and the following criteria:

1. Organizational Effectiveness

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Evidence of a clear mandate

A clear history of past successes / achievements that directly support themandate.

Description of governance structure and how financial stability and accountabilityand strategic planning are managedQuantitative measure of success - i.e. * number of program Registrations etc.Customer satisfaction - i.e. *survey results, testimonials, *social media

2. Program Quality

• Degree to which the organization's artistic, cultural, or sports programmingreflects and fulfills its mandate and objectives.

• Description of an organization's research, acquisition or commissioning, creation,production, presentation or exhibition, and circulation activity.

• Expertise in identifying, designing and delivering programs and/or services, andevaluating their impact upon targeted and broader communities.

• Evidence of ongoing self-assessment that has helped invigorate and enhancethe quality of program/event delivery.

• Identification of value added to the community

3. Community Impact

• Evaluation of program/project need within the City of Brampton• Evidence of responding to changing needs of the community based on

appropriate research, audience development, and marketing strategies andillustrating their impact upon project/program delivery

• Demonstrate diversity and inclusiveness in project/program• Level of engagement with other arts, culture, and sports organizations, and

community groups, including diverse communities.• Defining the collaborative process and the level of effectiveness in meeting

community interests.

4. Need for Funding

• Demonstrated need for financial support from the City of Brampton• Ability to describe how grant funding will directly support the creation of programs

/ services to further organizational goals.• Ability to create alternative strategies for accessing other funding resources.• Demonstrated strategies to access alternative funding sources• Evidence of a positive outcome from past year's budget planning

Q2-[-8Program Streams

The 2016 Community Grant-Making Program will be comprised of four ProgramStreams (Arts and Culture, Sports, Parks and Recreation, Festivals and CelebrationEvents, Minor General Community Donations) as indicated below:

Arts and Culture Sports, Parks and Festivals and Minor General

Recreation Celebration

Events

CommunityDonations

Purpose To assist eligible To assist eligible To support festivals To assist

organizations organizations develop and special events communitydevelop exemplary exemplary sports, parks, of city-wide or organizations thatarts, culture and environmental and regional serve Bramptonheritage-based recreation-based significance residents with their

capacity building capacity building projects; (demonstrated by fund-raising eventsprojects; and to and to advance community and and activities with

advance knowledge, knowledge, economic/tourism small cash and/or

understanding and understanding and the impact) that is merchandise

the appreciation of appreciation of the owned and donations

arts, culture and environment, fitness, managed by Not-heritage. sports and recreation for-profit

organizations.

Aligned with new Arts Aligned with Recreation Aligned with City ofand Culture Strategy Master Plan Brampton Strategic(tbd) Plan

Eligibility Not-for-profit Not-for-profit Not-for-profit Not-for-profitorganizations based organizations based in organizations organizationsin Brampton Brampton based in Brampton based in Brampton

• Eligible• Performing artsorganizations

• Sports Leagues • Communityclubs/ groups /

• Sports Associations associations

• Visual arts

organizations • Sports Clubs • Volunteer-

based

organizationscan request upto $750 perrequest

• Arts and Culture • Environmental-based organizations (maximum of 2service organizations requests perorganizations • Neighbourhood- year) in

• Neighbourhood-based based addition to

• Heritage organizations organizations applying fororganizations grants in other

Program

• Music-based streams

organizations

• Neighbourhood-based

organizations

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Program Grant Types

The permanent Community Grant-Making Program will include the following grant typesand criteria:

Grant Types Arts and Culture Sports, Parks and Festivals and Celebration

Recreation Events

Major Project For a total grant budget of For a total grant budget of For a total grant budget ofGrant $25,000 or more $25,000 or more $25,000 or more

An eligible organization may An eligible organization may An eligible organization maybe considered for funding be considered for funding be considered for fundingup to 65% of eligible project up to 65% of eligible project up to 65% of eligible projectcosts up to a maximum of costs up to a maximum of costs up to a maximum of$65,000* $65,000* $65,000*

Minor Project For a total grant budget of For a total grant budget of For a total grantGrant $24,999 or less $24,999 or less budget of $24,999 or less

An eligible organization may An eligible organization may An eligible organization maybe considered for funding be considered for funding be considered for fundingup to 50% of eligible project up to 50% of eligible project up to 50% of eligible projectcosts to a maximum of costs to a maximum of costs to a maximum of

$12,500* $12,500* $12,500*

Minor Capital Up to 25% of the total Up to 25% of the total N/A

Grant capital cost of the capital cost of theequipment OR $5,000 equipment OR $5,000whichever is less whichever is less

'Awarded funding is dependent on the application score achieved according to a scoring matrix. There willbe a minimum passing percentage to be considered for any funding

Cl-i-io

Program Timetable

Dates* Action ltem(s)

December 2, 2015 Staff Report to Economic Development Committee outlining revisedpermanent program, policy, process, action items and a communicationplan

December 9, 2015 Council approval of Economic Development Committeerecommendations (Staff Report) and the 2016 Current Budget

December 10, 2015 Media campaign begins to promote the 2016 Community Grant-MakingProgram

December 2015 - January2016

4-6 Grant Program Information Sessions:

• Community• Staff

• Council

December 14, 2015 2016 Community Grant-Making Program opens

February 8, 2016 2016 Application deadline (for all 2016 projects)

February 9-26, 2016 Application adjudications by Community Grant Review Panels

March 4, 2016

March 30, 2016

April 1 - December 31, 2016

Staff Report for 2016 Community Grant-Making ProgramRecommendations completed

Council approval of 2016 Community Grant-Making ProgramApplications completed

Awarded grant funding distributed to successful grant recipients inaccordance with Program SOPs and/or project dates

*Dates indicated are approximate and subject to revision based on operational needs

Community Grant Review Panels

New Community Grant Review Panels or existing citizen-based committees willevaluate Grant Program applications and make grant funding recommendations forconsideration and approval by Council. Panels will consist of three or five communitymembers with expertise or experience in the non-profit sector. The Advisor, CommunityEvents and/or staff designate will serve as an advisor (non-voting) to each Panel toprovide guidance, advice and context.

Grant applications will be evaluated according to a scoring matrix and granting awardswill be based on the aggregated combined score of all Panel members. The scoringmatrix used will be based on established criteria as per specific grant streams

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administered by the City and may vary according to the established standards of thosestreams.

Financial Implications

Budget

The Office of the COO has submitted a budget allocation equivalent to previous years of$1,003,000.00 to provide community grants to eligible community organizations underthe Community Grant-Making Program for 2016. No additional funds have beenrequested in 2016, however, staff will continue to monitor and report to Council on theactual financial value of awarded applications as compared to this budget.

As an administrative procedure, the Treasury Division shall transfer the CommunityGrant Budget from the applicable General Government accounts to the Office of theCOO for management and administration of the Community Grant Program.

Operating departments are expected to waive applicable fees and rates approved byCouncil, including incidental City labour costs related to the value of any awarded in-kind grant. It is recognized that this type of in-kind grant assistance will be consideredforegone revenue by the Corporation in support of the Community Grant-MakingProgram and Council's Strategic Plan priorities.

Emergency or unexpected in-kind assistance requests under $2,500.00 in valueoccurring throughout the year after the Grant Program deadline has passed may beapproved through the authority granted by the Community Grant Policy to departmentstaff. Staff will provide departments with a Manager's Toolkit to assist with these minorrequests for the use of City assets such as materials, facilities, open spaces andequipment*

Other Implications

As stated in this report, the BACCF will act in a consultative role to provide the City withpeer advice and recommendations on the Community Grant-Making Program on an ongoing or annual basis (see Appendix B). The BACCF will not have any role in theevaluation and awarding of individual Grants to recipient community organizations. Thisrelationship will be evaluated following the first year of the new Community grantProgram commencing in 2016.

Strategic Plan

The Community Grant Program supports the following City of Brampton Strategic PlanPriorities and Goals;

11

G2-I-C2.Strong Communities

• Celebrate citizens and create partnerships through arts, culture and socialinteractions;

• Support diversity and enable wellness through health and recreation

Smart Growth

• Build complete communities to accommodate growth for people and jobs

Conclusion

In conclusion, the new City of Brampton Community Grant Program is intended topositively encourage existing and new groups to participate in building Brampton'scapability and capacity in City-aligned segments of the not-for-profit sector.

Bill Grant

Advisor, Community EventsStrategic and Enterprise ServicesOffice of the Chief Operating Officer

Report authored by:Roop Sandhu, Corporate Effectiveness Advisor

Thomas Plant MBA, MPA, PMPDirector

Strategic and Enterprise ServicesOffice of the Chief Operating Officer

Attachments:

Appendix "A": Community Grant-Making PolicyAppendix "B": Acknowledgement Letter from the Brampton and Caledon Community

Foundation

Approval for Submission:

Chair, SMT

Department ChiefChief Administrative

Officer

Initials Date

N/A

<k{/ Mb\\<<J& tS/i</k

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Appendix "A"

BRAMPTON Corporate Policies

brompton.ca FlOWW QlV

SECTION:

SUBJECT: Community Grant Policy

EFFECTIVE: REPLACES: 13.2.1 City-WideCommunity Projects Funding; 14.1.0Minor Charitable Donations

APPROVED BY: [resolution] PROCEDURAL UPDATES: n/a

POLICY STATEMENT:

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The City of Brampton is committed to the development of a robust, culturally-vibrant andself-sufficient non-profit sector through the provision of community-based grants thatalign with the City's strategic priorities.

PURPOSE:

This policy establishes the scope, general requirements and criteria for the City'sCommunity Grant Program that is designed to invite, evaluate and distribute municipalgrants to eligible community organizations.

SCOPE:

This policy applies to all City departments, City staff, the Mayor and Members ofCouncil.

This policy governs community-based minor capital, minor general communitydonations (formerly Minor Charitable Donations Program) and minor and major projectgrants administered under the City's Community Grant Program in the followingProgram streams: Arts and Culture; Festivals and Celebration Events; Minor GeneralCommunity Donations; and Sports, Parks and Recreation.

Extended-Out-of-Scope

Inbound Grants to City departments and affiliated municipal agencies, boards ororganizations for the purposes of delivering a community service and/or the provision ofCity infrastructure as defined or legislated in the Municipal Act, 2001 and/or otherprovincial and federal legislation.

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Notwithstanding the general Out-of-Scope exemptions described above, the followingspecific exemptions to this Policy and the Community Grant Program are as follows:

• Fees or charges as per Schedules B-M and Schedule O of the City's User Fee(Municipal Act) By-law as amendedBrampton Public Library Annual Operating GrantLocal board or agency grants enacted through a City By-law, such as theDowntown Brampton BIAMunicipal Capital Facility GrantsElderly Person Centres Maintenance and Operating GrantProperty Tax Assistance Program for Low-Income Seniors and DisabledTaxpayersSnow Removal Assistance ProgramRegional municipal partnership/cooperation programs and projectsPlanning and financial planning incentive programsPlanning application fees.City-led hosting or project bids, such as international or national or provincialsports tourism bids whereby the City wishes to be a host-communityReal estate leasing, disposal and subsidy programsEmerging in-kind grant requests under $2,500.00 in value unless included as acomponent of the Community Grant Program Application requesting other typesof in-kind assistance

Approvals related to the above exclusions are subject to respective Corporate Policies.Council approval is required in circumstances where existing Corporate Policies or anSOP do not exist on a case-by-case basis, supported by a staff report andrecommendations prepared by the Department responsible for the related program orservice if applicable.

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DEFINITIONS & ACROYNMS:

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"Activity" refers to a City approved action, demonstration, performance, event or otheraction as described in the Standard Operating Procedures of grant streams distributedby the City of Brampton.

"City" refers to The Corporation of the City of Brampton.

"Concerned Status Designation" refers to a classification that the City can apply to anorganization applying for a City grant. This designation can be applied to anorganization that; has significant financial viability issues; fails to meet Grant-MakingProgram Guidelines or minimum requirements; demonstrates management practicesthat do not conform with industry accepted standards; fails to demonstrate the ability toengage in strategic planning; demonstrates declining quality and/or audiences for itsprogramming or projects; and any other performance related issues identified by theCity.

"Council" refers to the Mayor and Council members of the City of Brampton.

"Eligible Applicant" refers to a charitable organization or foundation registered as acharity by the Canada Revenue Agency; an organization incorporated as a not-for-profit corporation or non-profit organization without share capital in a Canadianjurisdiction; schools, universities/colleges, hospitals and their agencies; sports groupsor associations; unincorporated branch or chapter of a registered charity orincorporated non-for-profit organization (incorporated parent organization or registeredcharity must authorize the application and assume responsibility for approved grantsand related agreements); volunteer groups, and/or an affiliate of the City of Bramptonsuch as a community club providing services in the City of Brampton.

"Event" refers to a minor or major special event, a community or neighbourhood eventor a city event of city-wide and/or regional significance.

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"Financial grant" refers to a cash grant from the City distributed to an eligibleapplicant(s)

"Grant" refers to financial and/or in-kind assistance from the City of Brampton to aneligible applicant hosting an event and/or undertaking an approved project.

"In-kind grant" refers to a grant from the City to an eligible applicant for the use ofmunicipally owned assets, including equipment, facilities, property, and additional orincremental city staff labour cost associated with the use of city-owned assets requiredto support an approved activity related to the type of grant that is being applied for.Examples of additional city staff costs include, but not limited to the following: a transitoperator for a Brampton Transit bus shuttle or warming service used in an event; city-staff operators to transport, set-up and tear-down a city owned stage, broadcastequipment, picnic tables, refuse containers, clean-up after an event; city staff operatorsto setup and remove barricades, manage traffic signals associated with road closures.

"Project" refers to a City approved collaborative enterprise or event that is planned anddesigned to achieve a particular community-related goal or purpose.

"SOP" refers to a Standard Operating Procedure that outlines guidelines, steps and/orrequirements for a City process, program or service.

GRANT-MAKING OBJECTIVES:

1. To provide municipal funds and/or other forms of assistance within budgetarylimits to an eligible applicant(s) as defined in SOPs featuring distinct grant-making streams for approved community-based activities that align with theCity's strategic priorities.

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2. To evaluate each grant application and/or request on its own merit and ensurethat all applications and/or requests are evaluated fairly and equitably utilizingcriteria-based assessments.

3. To ensure that all grant-related activities and projects are administered andoperated in a fiscally responsible manner by well organized, competent, andproperly structured organizations.

4. To ensure accountability and transparency on the part of communityorganizations requesting and receiving approval for grant assistance and fromthe City in its administration of community-based grants

5. To build and advance the self-sustainability and effectiveness of the not-for-profitsector by providing an appropriate level of support that strengthens the capacityof community organizations to deliver programs and services to the localcommunity.

GRANT PROGRAM STRATEGIC PRIORITIES:

1. Eligible Applicants may apply for a minor capital, minor or major project grant ofregional, city-wide or neighbourhood significance that demonstrates alignmentwith the following City of Brampton Strategic Priorities:

i. Arts and Culture: Assisting eligible organizations develop exemplary arts,culture and heritage-based capacity building projects including theadvancement of knowledge, understanding and the appreciation of arts,culture and Brampton's heritage.

ii. Sports, Parks and Recreation: Assisting eligible organizations developexemplary sports, park-related, environmental and recreation-basedcapacity building projects including advancing knowledge, understandingand the appreciation of the environment, fitness, sports and recreation.

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Corporate Policies



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iii. Festivals and Celebration Events: Supporting festivals and specialevents of city-wide or regional significance owned and managed by not-for-profit organizations in Brampton.

iv. Minor General Community Donations: Assisting communityorganizations that serve Brampton residents with their fund-raising orcharitable events and activities through small cash and/or merchandisedonations.

2. Amendments to the Strategic Priorities 1. (I to IV) above shall require Councilapproval.

3. Each priority grant stream shall have a detailed SOP and shall be communicatedto the public, City employees and Members of Council as published Guidelinesaccessible through the City's communication channels.

GENERAL ELIGIBILITY:

1. Not-for-profit corporations, non-profit organizations, a registered charity,volunteer groups, and/or an affiliate of the City of Brampton such as acommunity club are eligible to be considered for grant assistance. Specificeligibility requirements may vary by grant stream. Eligibility requirements aresubject to change without notice at the discretion of Council.

2. Eligible Applicants must be in compliance with all conditions and requirementscontained in the Ontario Human Rights Code and the Charter of Rights andFreedoms.

3. Eligible Applicants should be located in Brampton and/or must serve Bramptonin its catchment area. Eligible Applicants that can demonstrate evidence of aspecific Brampton-based project where the majority of participants are City ofBrampton residents may also be considered for a grant. Exceptions to thisrequirement may apply as per grant stream SOPs.

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4. Eligible Applicants must be able to demonstrate financial need and how denialof grant assistance would impact their ability to carry out the project for whichthey are seeking grant assistance from the City.

GENERAL INELIGIBILITY:

1. Any project or organization as determined by the City that falls under the scopeor jurisdiction of another municipality, the Region of Peel, the FederalGovernment, the Provincial Government and/or demonstrates a better alignmentwith another grant funding organization represented by the Consortium of PeelFunders.

2. Any project located or being held outside of the City of Brampton, unlessotherwise approved by Council.

3. Organizations registered on the City of Brampton's Lobbyist Registry either as aLobbyist or for giving a gift to a City employee or Member of Council.

4. Funding or projects to raise money for core operating expenses, paying foraccumulated deficits or debt, making direct financial donations or grants to athird-party and/or any other activity that does not align with the City's strategicpriorities or corporate values.

5. Travel and accommodation expenses for an organization's members or for athird-party to participate in a Brampton-based project.

6. For-profit entities, individuals and commercial ventures or other individual-specific projects such as single artist expeditions or individual athleticcompetitions.

7. Ineligibility restrictions and criteria as stated in Community Grant ProgramStreams.

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Corporate Policies



GENERAL GUIDELINES:

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1. Application guidelines for each Program Stream shall be published and availableto the public, City employees and Members of Council. Applications andguidelines may be updated to reflect minor administrative changes by staff,subject to the approval of the Department Head. .

2. Community-based Grants issued by the City are designed to be supplemental tothe overall requirements necessary to carry out a project for which an applicant isseeking grant assistance from the City. Community-based grants should not beconsidered a primary source of assistance for a Project.

3. Approved Grant funding can only be used for a Project that is open andaccessible to all community members and satisfies all requirements of theOntario Human Rights Code and/or the Charier of Rights and Freedoms.

4. Grant funding is distributed based on established criteria and a scoring matrix asper specific Grant streams administered by the City and may vary according tothe SOPs of those streams.

5. The percentage of funding or assistance awarded to a successful grant recipientis based on the recipient's combined application score. The maximumpercentage of funding that can be awarded is 25%, 50% or 65% of the recipient'stotal project budget depending on the total requested amount and/or type of grantthat is being applied for.

6. Grant funding or assistance is not guaranteed. All Grant programs are subject tofunding availability and are conditional on approval of the annual operating

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Budget by Council. Council reserves the right to cancel or alter grant programsas needed.

7. The City reserves the right to restrict the number of applications submitted by asingle organization in a calendar year based on the amount of funding or type ofGrants already awarded to the same community organization. Each GrantStream SOP may specify the maximum number of applications allowed per grantstream and/or type of Grant.

8. Applications will only be accepted from Eligible organizations and signed by anofficer of a Board of Directors, Executive Committee, or an authorized member ofan organization that has the authority to bind an organization.

9. Fundraising-based Activities are only eligible for Grant assistance from the Cityon a limited case-by-case basis or in accordance with a specific Grant ProgramStream SOP, namely the Minor General Community Donations stream.

lO.Fundraising activities which do not align with the City's strategic priorities may besufficient grounds for denying a grant application. Any money raised from a Cityfunded project may also be subject to terms and conditions set out in acontractual agreement. For example, terms and conditions might stipulate that aportion of any money raised be re-invested into the local community.

11.Awarded Grant amounts will vary according to the type of Grant that is beingapplied for. Each Grant Stream SOP will establish minimum or maximum grantamounts if applicable. Final awarded grant funding may be subject to anadjustment of the amount originally requested at the City's discretion.

12. Approved grants or other types of assistance in any one year or over severalyears is not to be regarded as a commitment for future assistance and/orongoing financial support.

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13. Recognized community organizations with an established history of operatingprojects that define Brampton's image or identity may have the option of enteringinto a multi-year agreement at the discretion of the City and subject to Councilapproval. The cycle of a multi-year agreement cannot exceed the currentterm of Council. The City may consider an organization for a multi-yearagreement in accordance with the following criteria:

• An organization has been receiving a City-issued community grant for aminimum of the three most recent consecutive years for the same purpose

• Multi-year requests must be for the same purpose for each year of afunding cycle

• A full application form and package must be completed to request yearone of a multi-year cycle; subsequent years of a multi-year cycle mayrequire a simplified application form or proposal as directed by the City. Ifcircumstances change that impact the cycle, a complete full applicationpackage can be requested by the City.

• Council reviews the status of multi-year cycles on an annual basis and aCouncil resolution is required to fund each year of the cycle.

• Multi-year agreements may be subject to a declining percentage offunding over the multi-year cycle of the agreement.

• Approval for a multi-year funding cycle or agreement does not guaranteethat subsequent years will be funded.

14.All Grant applications must be supported by financial statements as stipulated inGrant Stream SOPs. The only types of financial statements that will be acceptedby the City are a Notice to Reader statement, a Review Engagement Reportand/or an Audited Financial Statement. The type of acceptable financialstatement to support a grant application will vary according to specific dollarvalue thresholds as specified in the applicable Grant Stream SOP.

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15. Applicants may be required to demonstrate that they have fully explored alternateand/or other funding sources such as federal and provincial grant programs.Applicants who have or will have funding from alternate sources must discloseother grants or funding sources for the proposed project under grantconsideration from the City in their grant application.

16.Successful grant recipients must obtain and provide proof of liability insuranceproviding coverage for their organizations and operations in addition to any otherliability insurance requirements deemed necessary by the City before a grant canbe distributed. Failure to obtain liability insurance that is deemed acceptable bythe City shall result in the cancellation of an awarded grant.

17. Special projects of national, provincial or regional significance that the Citywishes to host shall be brought directly to Council for consideration through astaff report from an appropriate City department or division.

18.The City reserves the right, at its sole discretion, to assign a communityorganization applying for a grant with a Concerned Status Designation requiringspecial reporting and audit requirements for any awarded grant.

19.The City reserves the right to cancel awarded grant assistance without notice ifthe applicant is in violation of any terms and conditions set forth in this Policy,SOPs or other legally binding agreements.

20.The City reserves the right to reject any grant request or application includingthose that meet all conditions as stated in this Policy or an applicable SOP. Forexample, the City may reject grant requests where: the demand for grants isgreater than the funding available for allocation; the City determines that theorganization requesting the grant is in any way indebted to the City or involved inlitigation with the City or its affiliated agencies; the City, in its sole discretion, isof the opinion that it is in its best interests that the grant be rejected.

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21. Unsuccessful applicants are entitled to a review of their application with staff or aCommunity Grant Review Panel as stated in Grant Stream SOPs.

GOVERNANCE:

A Community Grant Review Panel consisting of three (3) or five (5) citizen appointedand/or City staff members shall be responsible for:

1. Executing their duties and responsibilities as stated in the Community GrantReview Panel Terms of Reference.

2. Reviewing opportunities, issues, successes, measures and recommendationsrelated to this Policy and the Community Grant-Making Program.

3. Convening meetings to review applications to the Community Grant-MakingProgram including making recommendations to Council for the awarding ofcommunity grants to eligible organizations.

4. Convening meetings to review unsuccessful applications upon request from anapplicant as stated in Grant Stream SOPs.

Council shall be responsible for:

1. Reviewing Community Grant Review Panel recommendations.

2. Approving Community Grant Review Panel recommendations as the finalapproval body for all Community Grant-Making Program applications.

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Operating units or departments shall be responsible for:

1. Having the discretion to approve In-kind Grants such as an eligible organizationrequesting a single or limited fee waiver(s) up to a maximum of $2,500.00 invalue, subject to each request being approved by an appropriate DepartmentHead.

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2. Incorporating the general principles, criteria and guidelines contained in thisPolicy into any policies, SOPs and/or guidelines established for programs linkedto the Community Grant-Making Program as appropriate.

Managers and/or Directors in charge of an operating unit linked to or impacted by theCommunity Grant-Making Program shall on an annual basis:

1. Identify and recommend a suitable appropriation amount for the establishmentof a Community Grant Program Budget to the FSEO to be included in the City'sannual operating budget presented to Council each fiscal year.

2. Review opportunities, issues, successes, measures and recommendationsrelated to this Policy and the Community Grant-Making Program.

ACCOUNTABILITY:

All City departments, employees and Council members are required to adhere to therequirements of this policy.

Strategic and Enterprise Services staff are responsible for ensuring that all corporateand departmental policies and SOPs linked to any of the Grant Program streams aredesigned and administered in accordance with the requirements of this Policy.

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ADMINISTRATION:

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This is a Policy established by the Strategic and Enterprise Services Division at theCorporation of the City of Brampton. The designated contact responsible for updatingthis Policy is the Director, Strategic and Enterprise Services (or his/her assigneddesignate).

This Policy shall be reviewed annually by staff and may be subject to peer review inconsultation with community organizations such as the Funding Consortium of Peel (orsuccessors), the Brampton and Caledon Community Foundation (or successors) andother groups as appropriate.

CONTACT:

Director, Strategic and Enterprise Services. 2 Wellington Street West, Brampton,Ontario (905) 874-5929

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Appendix "B"

27

RECEI'Brampton and Caledon

Community foundation oct i.J 2015Yourgi r^-r,

Qmce c

COG

Mr. Dennis CutajarChief Operating OfficerCity of Brampton2 Wellington Street WestBrampton, Ontario L6Y 4R2

Re: Presentation at BACCF Board meeting, September 16, 2015

Dear Dennis:

On behalf ofthe Board ofthe Brampton and Caledon Community Foundation let us offer thethanks ofthe Board to you and your staff for the several meetings held over the last4 monthsand for your presentation at our recent Board meeting.

At that meeting you extended an offer to have the BACCF become a "community partner" inthe City's new Grants Program. This letter is intended to confirm the Board's agreement for usto enter into discussions which will clarify the role and function and expectation of the City andthe BACCF in such a partnership. We look forward to those discussions beginning at yourearliest convenience.

We would also like to commend you and your staff for the proposed refinements to the Grantsprogram introduced this June. While we have previously commented that the overall structureand approach to the grants program was seen by us as substantive and business-like, we alsothink the refinements will position the City to do good work in the areas in which they aremandated.

Thank you again to Council and staff for including us in these very important discussions andwe look forward to meeting soon.

Yours truly,

Bob Cranch Jim BoydChairman of the Board . President & CEO

150 Main Street North • Box 74027 « Brampton, ON • L6V1N9 • T. 905.796.2926 * F. 905.796.3432Charitable Registration #86198 9465 RR0001 • www.bramptoncaledoncf.ca

BRAMPTONbrampton.ca FlOWer City

Date:

File:

Subject:

Contact:

Overview:

November 3, 2015

CE.x

XI-1Report

Economic Development CommitteeA Standing Committee of

The Corporation of the City of Brampton

Economic Development CommitteeDate: ^)eccjY\boC '2 / 20/^

Research Innovation and Commercialization (RIC) Centre FundingRequest 2015

Dennis Cutajar, Chief Operating Officer (Tel: 905-874-2698;E: dennis.cutajar®brampton.ca)

On October 20, 2015, staff received a letter of request from the Peel ResearchInnovation Commercialization ("RIC") Centre to extend the existingpartnership between the City of Brampton Economic Development Office andthe RIC Centre. This request included a partnership funding contribution of$10,000 from the municipality.As stated in the attached letter, RIC is a regional collaborative partnershipincluding the City of Mississauga, Town of Caledon and the RegionalMunicipality of Peel, and each municipality is a funding partner.As established in the Brampton Economic Development plan 2015-2018, thisrequest complements and aligns with Brampton's goals to support BusinessRetention and Expansion, Business Attraction, and Entrepreneurship activitiesof innovative companies.From a financial perspective, this request has been included and can befunded from the approved 2015 Current Budget for the Economic Developmentprogram.

This report recommends that the funding request be approved and therelationship between the City of Brampton and the not-for-profit RIC Centre befurther formalized by an Agreement guiding matters of mutual interest.

Recommendations:

1. That the report from Dennis Cutajar, Chief Operating Officer, dated November 3,2015, to the Economic Development Committee meeting of December 2, 2015,re: Research Innovation and Commercialization (RIC) Centre FundingRequest 2015 (File #CX.e), be received; and

Xl-1

That the continued Cityof Brampton participation be approved in the ResearchInnovation Commercialization (RIC) Centre of Peel, a partnership also includingthe municipalities of Peel, Caledon and Mississauga; and

That a financial contribution be approved to the not-for-profit RIC Centre of$10,000, funded from the approved 2015 Current Budget of the Department ofthe Office of the COOfor the purpose of assisting with the funding of programsand services to entrepreneurial technical companies in advanced manufacturing,life sciences, and emerging technologies; and

That the Mayor and City Clerk be authorized to execute an agreement guidingthe relationship between the Cityof Brampton and the RIC Centre and that thecontent of this agreement be satisfactoryto the ChiefOperating Officer (ordesignate) and the form of such an agreement is satisfactory to the City Solicitor(or designate.

Background:

The City of Brampton Economic Development Office and the RIC Centre entered into itsfirst partnership Agreement in October 2009. The City of Brampton provided in-kindservices and support to the RIC.

RIC provided the City of Brampton with partner recognition in marketing materials, itsweb site and provided the City of Brampton with a seat on its Advisory Board.

Each year between 2011 and 2014, the City of Brampton contributed $10,000 towardsthe RIC Centre.

On October 20, 2015, the City of Brampton received a letter (see Appendix 1)requesting that the existing partnership between the City of Brampton and the RICCentre continue with the same financial contribution of $10,000 for the purpose offunding programs and services to entrepreneurial technical companies in advancedmanufacturing, life sciences and emerging technologies.

n-s

Current Situation:

About RIC

The following information is the official corporate profile of RIC.

Formerly known as the Western GTA Convergence Centre (WGTACC), theResearch, Innovation, Commercialization (RIC) Centre is part of the OntarioNetwork of Excellence (ONE). The purpose of ONE is to align all of the programsand resources Ontario has to support innovators who are working to turn greatideas into globally competitive products and services.

Officially launched in 2008, RIC Centre is a not-for-profit organization createdthrough partnership with the Mississauga Board of Trade, the University ofToronto Mississauga, and the Ministry of Research and Innovation. RIC hasstrong links to the local community through partnerships with City of Brampton,City of Mississauga, MaRs Discovery District, Ministry of Research andInnovation, Region of Peel, Town of Caledon, Mississauga and Brampton Boardsof Trade. Today, RIC Centre has become a portal for small-to-mediumenterprises, forming an important link between entrepreneurs and investors, andproviding businesses with the services they need to establish a path towards aninnovative commercialization of products and services.

Services Provided by RIC

Services provided by RIC include:

Product development

Technical problem solving

Manufacturing operations

Business strategy and planning

Intellectual property and patent strategy

RIC provides the free services of an "Entrepreneur-in-Residence" responsible forpersonalized support to manufacturers by offering the following services:

• Cost-effective and practical solutions that can be applied to business

• Advice on new technologies, automation and outsourcing

• Guidance and preparation for government or business funding

• Connections to other industry and academic experts in your field

n-4

Representation

The City of Brampton is represented on the RIC Board of Directors (Chief OperatingOfficer) and on Advisory Boards.

Provincial and Municipal Government Endorsement of RIC

The Province of Ontario has endorsed RIC as the lead regional innovation centre inPeel, and supports the organization with multi-year funding as a result of localpartnerships including those with the City of Mississauga, Region of Peel, City ofBrampton and the Town of Caledon.

The Region of Peel and the City of Mississauga have confirmed a $10,000 contributionto RIC, and the Town of Caledon has committed a $2,500 financial contribution to RICin 2015.

The request of the City of Brampton is the same as Peel and Mississauga.

RIC Activities in Brampton in 2015

Brampton entrepreneurs now have more convenient and direct access to a wider rangeof business growth support services. RIC Centre, Brampton Entrepreneur Centre, andBrampton Economic Development have strengthened their partnership to offer theentrepreneur community access to the RIC Centre's technology-focused supportservices right alongside existing advisory and business support services offered throughthe Brampton Entrepreneur Centre.

The RIC Centre held a number of activities/events in Brampton, in 2015, in support ofthe following goals of the City of Brampton Economic Development Plan 2015-2018:

GOAL 2: Create a Culture of Innovation to Facilitate and Support Entrepreneurship

1. Hosted 7 Lunch & Learns with 89 participants, in partnership with theBrampton Entrepreneur Centre: Business Model Canvas, FinancialModelling & Accounting Basics, Market Segmentation, Bank Relations,Public Relations, Organizational Design, Factoring, and Brand Strategy.

2. Partnership with MPP Jagmeet Singh to hold the Building YourBusiness workshop at the Jagmeet Singh Community Hub.

3. Access to specialized entrepreneurial support and incubator servicesfor Amintro Inc. (RIC©Brampton's first incubator tenant).

4. MaRS Entrepreneur Workshops, in partnership with the BramptonEntrepreneur Centre: Starting Lean - Business Model and FinanceFundamentals.

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GOAL 3: Create a Culture of Innovation to Facilitate and Support the Creative Economy

1. Sponsorship of Castlebrooke Secondary School's VEXRobotics Team(Team 356).

2. Mayor's Innovation Roundtable: Forward-thinking professionals and

entrepreneurs met in City Hall for the Innovation Roundtable hosted by

Mayor Jeffrey and the RIC Centre. The group discussed the challengesand opportunities in Brampton with respect to fostering investment ininnovation, building partnerships, and creating the right conditions forsustained economic growth.

3. 'Where Real Ideas Converge' event: an experiential opportunity atBrampton City Hall to meet local high-potential tech entrepreneurs, andadvanced manufacturing and design experts from Sheridan College.

4. Brampton Tech Talks - jointly presented three lectures with theEconomic Development office: Introduction to the World of Bitcoin andCrypto-currency, The Future of Touch Technology and Innovative TechTrends in Pharma and Healthcare.

5. MakerSpace Brampton - hosted tech start-ups exhibition at the firstannual Brampton Library Tech Fair that included RIC Centre clients:ORD Solutions, KinTouch, Kinder Design and NowAnswers.

Overall, RIC has worked with over 40 Brampton companies and notable mentions are:

• 3Terra selected to join the RIC Incubator and are part of our currentco-hort.

• Aperio have been working closely with RIC to launch their new product.• Nautic Devices Yapalong developed and launched their duplex sports

radio

• Boreal Agriminerals strategic partnership with Char technologies toblend both products for a superior agricultural fertilizer

• www.puresinse.com is nearing the end of the Enhanced ScreeningStage of the Health Canada licensing process and is preparing to

commence construction of its high-yield indoor soil-less production facility(medical cannabis)

Corporate Implications:

Financial Impact

The funding request from the RIC Centre is $10,000. The approved 2015 CurrentBudget (Department of the Office of the COO) includes funds to support this request.

Il-fc

Legal Impact

This report recommends that upon Council approval an agreement between the City ofBrampton and the RIC Centre shall be executed. This Agreement is recommended tobe executed by the Mayor and City Clerk, and further the recommendation states thatthe subject matter shall be satisfactory to the Chief Operating Officer (or his designate)and that the form of such an agreement is satisfactory to the City Solicitor (ordesignate).

Communications

Following Council approval, the Executive Director of the RIC and the Chairman of theAdvisory Board of RIC shall be notified of Council's decision. Further, staff shall notifyits municipal and Board of Trade colleagues of Council's decision.

RIC shall be invited to provide an update to the Economic Development Committee onthe status and progress of this partnership.

Staffing Impact

Senior staff members shall continue to participate as members of the RIC Board ofDirectors and Advisory Boards.

Strategic Plan:

This report aligns with the new Strategic Plan priority of Smart Growth, namely:Cultivate economic growth and stability, innovation hubs and foreign investment.

Conclusion:

In conclusion, this report recommends that Economic Development Committee reaffirmits innovation partnership with the RIC Centre.

Dennis CutajarChief OperatingOfficer

Appendix 1: Correspondence of October 20, 2015 from the RIC Centre

Report authored by: Dennis Cutajar, Chief Operating Officer

Approval for Submission:Initials Date

Chair, SMT N/A

Department Chief N/A

Chief Administrative Officer Jft ,JbvJo//S

2>1

Appendix 1

11-8•^ I f Research

\ ^^ Innovationcentre Commercialization

Dennis Cutajar

Chief Operating Officer

City of Brampton

2 Wellington Street West,Brampton, ON L6Y4R2

Dear Dennis,

Re: Funding Request 2015

Oct. 20, 2015

The Research Innovation Commercialization (RIC) Centre provides programs and coaching to accelerate

the commercialization of new technology. RIC Centre is a not-for-profit corporation that services as the

local access point into the Ontario Network of Excellence for Peel Region.

RIC values the collaborative partnership with the City of Brampton to support the local innovation

community. The focus on innovation contributes to the overall economic prosperity and job creation for

the city. RIC Centre has worked closely with the Economic Development Department and together we

have initiated new programs like RIC@Brampton, and have grown joint programs like the Makerspace,

and Tech Talks. This partnership has aligned the coordination and delivery of programs to provide a

broader exposure to the community to maximize the economic outputs of innovation in the community.

The Ministry of Economic Development & Innovation (MEDI) supports RIC as the portal for technology

innovation for commercialization in Peel Region. RIC has demonstrated productive partnerships with

Peel Region, City of Mississauga and Town of Caledon. Each of the local partners has committed to

providing a cash contribution to RIC operations.

This letter serves as a formal request for the annual contribution of $10,000 from the City of Brampton

for 2015. This funding will be used to fund programs and market services to entrepreneurial technical

companies in advanced manufacturing, life sciences and emerging technologies in Brampton, Caledon

and Mississauga.

We would be pleased to appear before Council to further discuss our program and partnership with City

of Brampton and the Economic Development department.

2660 Speakman Drive. Mississauga, ON L5K 2L1 t:289-373-3050 WWW.r'lCCentre.COm

X\-°\•^ I {* Research

I \^ Innovationcentre Commercialization

RIC Centre looks forward to continuing our close working relationship with Brampton and the Economic

Development Department.

Sincerely,

Pam Banks

Executive Director, RIC Centre

cc.

Paul Bertin, Chair RIC Centre

Sohail Saeed, Dir. EDO, Brampton

2660 Speakman Drive. Mississauga, ON L5K 2L1 t:289-373-3050 WWW.r'lCCentre.COm