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Young Professionals for
Orlando Science Center
Board Chair
D e ar F r i e nds , F ood i e s , and Boooooo - z B e v e ra g e C r ea tors ,
You are invited to the 2nd annual OSC After Dark hosted by Young Professionals for Orlando Science
Center on Friday, October 26th, 2018 from 8pm-11pm. This event brings together Orlando’s up and
coming business leaders, family, friends, and associates for a thrilling Halloween-themed experience.
Proceeds support the Science for All Fund, which helps to remove social, economic or cultural barriers
so that everyone in our community can have access to the Science Center to spark their interest in
science, technology, engineering, and math (STEM) education.
We are looking for food partners to showcase their signature cocktails and sweet and savory bites
during the event. We expect around 300 guests and encourage our partners to use this as a marketing
opportunity to show off their latest food and beverage options.
Find your spookiest garb, wipe off the cobwebs (or wear them!), and make your mark on the
sponsorship commitment! You will have a great time knowing you’ve made a difference in the lives of
children across Central Florida.
Please join us and the Young Professionals in support of Orlando Science Center. Thank you for your
consideration – we look forward to hearing from you.
Sincerely,
L i n d s a y W i n t e r & B r o c k Mag r u d e r Committee Chair
Immediate Past Chair
Group Founder
F o o d P a r t n e r B e n e f i t s
Orlando Science Center will offer the benefits listed below:
Company name mentioned in all press opportunities
Company logo on website with link to partners website and event signage
Company logo on all emails sent out to Orlando Science Center Young Professional database
and all participating Young Professional organizations
4 tickets to the event 4 tickets to March 2, 2019 Adult Only: Science Night Live at Orlando Science Center
W e a s k t h a t a l l f o o d p a r t n e r s f o l l o w t h e g u i d e l i n e s b e l o w .
Please provide bite size samples for approximately 300 guests paired with a spooky sample of a
signature cocktail, beer, or other type of alcoholic beverage. Food Partners are responsible for
providing ice, plates, cutlery, napkins, cups, carts to bring their supplies to the event level.
Menu items must be prepared, stored, and served following all local Health Codes and safe food
service practices.
We ask that you set up an attractive display with a Halloween flair and provide service staff to set up,
serve, and maintain the display throughout the event.
We encourage your staff to dress in costume.
Helium balloons are not permitted. Open-flame candles are not permitted. Candles must be enclosed
(votive or hurricane globes)
We do not allow any cooking inside Orlando Science Center. We suggest all food come prepared and
kept to proper temperature. If you require space to cook, we will provide you with an outdoor space
and food can be brought inside for serving.
If you are interested in being a part of OSC After Dark, please fill out the information on the following
pages and email it to [email protected].
If you have any question, please call Helen Tillem, Director of Events at 407.514.2290.
Food Partn er Name :
________________________________________________
Equipment and Electrical Requirements: Food Partner must supply their own cooking/hot box equipment and can set up in our prep space
(space is limited and will be assigned based on availability). We will reach out 2 weeks prior to the
event to discuss power needs and what supplies are being brought into the building.
Menu information:
Please provide Orlando Science Center with menu items by October 17, 2018.
Layout information:
2 6 foot tables with linens will be provided. Please keep display to this size.
Marketing Material
Please email a high resolution company logo to [email protected] along with this completed form. This
logo will be used to market the event.
Social Media Handles
If you are on social media please provide us with your social media handles.
Facebook: ______________________________________________________
Instagram: ______________________________________________________
Twitter: ______________________________________________________
Insurance:
We require a certificate of insurance for at least a million dollars naming Orlando Science Center as
the certificate holder.
We thank you so much for your participation and will be in touch as the date approached to discuss
load in/load out and any of your needs to make this year’s event the best!
Organization understands and agrees that it is fully responsible for its actions and those of its representatives and employees at the event, including for any harm or damages they may cause or
which may result from Organization's offerings of food or drink at the event. To the extent any such
actions or offerings cause harm, loss or damage to Event Organizer, Organization agrees to indemnify
and hold Event Organizer harmless.
Provide a key contact responsible to receive and distribute event related materials to all individuals
that need it.
Orlando Science Center will reach out to the contact below 2-3 week prior to event to schedule load
in and talk though all event logistics.
Organization Name: ________________________________________________
Address: _________________________________________________________
Contact: ______________________________ Title: ______________________
Email address: ______________________________ Phone: ____________________
Signed: __________________________________________ Date: _________________
Please return completed information with a high resolution logo to [email protected].
