DCT handbook May 13 - British Wheel of Yoga handbook May 13.pdf · NUMBERS OF STUDENTS ALLOWED ON A COURSE ... DCTs may be in a situation where many of the applicants are graduates

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DCT Handbook May 2013 Page 1

DCTs’

HANDBOOK

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Contents

OCCUPATIONAL REQUIREMENTS OF DIPLOMA COURSE TUTORS ............................................................. 3

BWYQ DIPLOMA IN TEACHING YOGA:..................................................................................................... 6

COURSE NOTIFICATION/AGREEMENT FORM.......................................................................................... 6

GUIDE TO REGISTERING A COURSE .......................................................................................................... 9

NUMBERS OF STUDENTS ALLOWED ON A COURSE ................................................................................. 13

BWYT GROUP REGISTRATION FORM ...................................................................................................... 14

BWYQ Learner Registration Form ........................................................................................................... 15

BWYQ DIPLOMA IN TEACHING YOGA COURSE....................................................................................... 17

Structure............................................................................................................................................ 17

PLANNING THECOURSE .......................................................................................................................... 18

Core Asana......................................................................................................................................... 18

ESSAY WRITING STANDARDS: Guidance for learners .............................................................................. 20

Essay Checklist ( for optional use by learners) ....................................................................................... 23

MAINTAINING ELECTRONIC PORTFOLIOS ............................................................................................... 24

Standardisation of file names ................................................................................................................. 24

PERIPATETIC ASSESSMENT OF CLASS TEACHING (PACT) ......................................................................... 25

Explanation of the Assessment Front Sheet ........................................................................................... 27

POLICIES and POLICY SUMMARIES ......................................................................................................... 28

Summary of QA procedures ................................................................................................................... 32

Internal Quality Assurance ................................................................................................................ 32

External Verification .......................................................................................................................... 33

BWYQ / BWYT Qualifications Structure and Communications Protocol .................................................. 35

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OCCUPATIONAL REQUIREMENTS OF DIPLOMA COURSE TUTORS

The role, responsibilities and occupational requirements of tutors of the BWYQ Diploma in

Teaching Yoga (‘the Diploma’) are summarised below. They should be read together with the

detailed policy documents and guidelines to which reference is made.

The role, responsibilities and occupational requirements are:

1. To deal equitably with student teachers on their courses at all times and in this context to

have specific regard to BWY Equity Policy and Codes of Ethical Conduct for teachers and

BWYT policy on Reasonable Adjustments and Special Considerations.

2. To deal equitably with colleagues and all those employed by or connected with the BWY

and to uphold the standards and best interests of the BWY.

3. To communicate effectively and courteously with colleagues, officers and all those

connected with the planning, delivery and verification of their courses.

4. To recognise in all actions as a Diploma Course Tutor that the BWYT is their teaching and

tutoring organisation and to act in good faith as a BWY representative in all interactions

with individuals and organisations outside BWY.

5. To respect the confidentiality of BWY/BWYT Copyright materials and under no

circumstances to copy them to unauthorised persons or organisations; never to use them in

unauthorised circumstances as teaching materials on non BWY courses and to avoid

plagiarism at all times.

6. To know and apply the Diploma course entry requirements and seek all required

information from prospective student teachers prior to enrolment; and to take all

reasonable steps to ensure that prospective student teachers meet entry requirements and

will be able to meet the training requirements of trainee yoga teachers.

7. To inform prospective student teachers of the content and requirements of the Diploma

course before student teachers enrol on their courses, including methods and requirements

of assessment, and the commitment required of students in terms of time, cost, class and

workshop attendance, class teaching and first aid qualification.

8. To draw student teachers attention to BWY/BWYT complaints and appeals procedures.

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9. To teach safely and with regard to the BWY Safety Statement and to observe their duty of

care to student teachers on their courses.

10. To know and understand the administrative requirements relating to the planning and

setting up of the Diploma course including the required contact hours, timescales within

which the Diploma may be taught and minimum and maximum numbers of student

teachers.

11. To acknowledge that BWYT, as a centre offering a nationally recognised qualification, must

abide by quality assurance standards required by BWYQ its awarding organisation and to

be aware of the internal and external quality assurance procedures relating to their courses.

12. To know and understand the content of the BWYQ Diploma in Teaching Yoga and stay

informed of amendments to it.

13. To teach all aspects of the Diploma required by the course syllabus and detailed in the

BWYT course descriptions requirements for quality assurance and guidance for Units 1 – 8

of the Course.

14. To be competent in own personal practice of yoga.

15. To teach all aspects of the Diploma competently and to a standard commensurate with the

level of attainment expected of their students. Where unable to teach any aspect of the

course to the appropriate level, to enlist the assistance of another tutor or yoga expert

approved by BWYT.

16. To demonstrate self reliance and the ability to take appropriate responsibility for their

courses and the student teachers on them while knowing how and when to seek assistance

from colleagues, officers of the BWYT or their course internal quality assurer.

17. To plan and deliver courses in a professional and well organised manner and manage the

hours to meet the timescales laid down in their course plan and assessment plans for

student teachers.

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18. To assess effectively and fairly; to deliver assessments on time and apply professional

judgment in accordance with professional training; and to keep CPD up to date as required

by the BWY.

19. To deal effectively with all aspects of Diploma Course administration and record keeping set

out in BWYT operating procedures.

20. To stay informed and comply with the requirements of internal and external quality

assurance.

21. To maintain requirements for continuing professional development, both as a teacher and a

Diploma Course Tutor including attendance at Diploma Course Tutors’ training events in

accordance with the requirements for the time being in place. In addition it is necessary to

take steps to address any weakness in knowledge, skills and understanding and seek the

appropriate training; and to remain current in personal general yoga class teaching skills.

22. To support and assist student teachers individually in accordance with BWYT policy and

guidelines relating to assessment, formulation of individual assessment plans if required,

reasonable adjustments and special considerations. To be available for discussion with

students at reasonable, agreed times and to offer individual students feedback on progress.

23. To Register the course with BWYT and to pay a BWYT course registration fee equivalent

to £150 per student registering on the course one month prior to the course starting . This

registration fee must be incorporated into the fees payable to the tutor and not asked for

as a separate fee payable by the student

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BWYQ DIPLOMA IN TEACHING YOGA:

COURSE NOTIFICATION/AGREEMENT FORM

DIPLOMA COURSE TUTORS’ AGREEMENT

I/we wish to notify the BWYT of my intention to run the Diploma in Teaching Yoga.

I/we agree to

• Fully comply with and uphold the role, responsibilities and occupational requirements of

a DCT.

• Attend an annual standardisation at DCT weekend. If for any reason I am unable to

attend I will comply with a standardisation exercise set by the lead IQA. I understand

this may involve travelling at my own expense and involve training fees.

• Draw up a financial agreement with my learners clearly stating the fees and refund

policy.

• To pay a BWYT course registration fee equivalent to £150 per student registered on the

course

• Set aside a sum from deposits taken, or lump sums paid in advance, that will enable me

to refund learners immediately should I be unable to continue teaching the course for

any reason.

• Recompense the BWY for any costs incurred in supplying a cover DCT should I be unable

to continue teaching the course for any reason.

Signed (DCT) …………………………………… DATE………………………………………

Signed (DCT) …………………………………… DATE………………………………………

Signed BWYT Chair or BWYT Administrator …………………………………………

Complete the above AGREEMENT and NOTIFICATION FORM overleaf and send to:

BWYT Administrator Diane Gilbertson: [email protected]

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DIPLOMA COURSE NOTIFICATION FORM

1ST COURSE TUTOR

Name

Address and post code

Telephone and email

Dates of standardisation exercises attended in

the past year

Date of completion of BWY Essentials of A&P

for Yoga Course

Name of Support DCT (if a newly qualified DCT

running first course)

2ND COURSE TUTOR

Name

Address and post code

Telephone and email

Dates of standardisation exercises attended in

the past year

Date of completion of BWY Essentials of A&P

for Yoga Course

Name of Support DCT (if a newly qualified DCT

running first course)

Course venue : full address including postcode

COURSE DETAILS :

Total number of hours in Course Plan:

Number of hours per meeting:

Frequency of meetings:

Day of week:

Number of Residential Weekends:

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Venue of Residential Weekends:

START DATE

FINISH DATE

LIST ALL SPECIALIST/GUEST TUTORS (non-

assessing) stating relevant specialisms. Include

a CV with relevant qualifications for any who

are not current BWY DCTs or IST Tutors

NAMES OF TEACHING ASSISTANTS, if any

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GUIDE TO REGISTERING A COURSE

Before starting the Registration process

Make sure you have the latest Course handbooks to plan your course by accessing the DCT

page on the website . All forms are also available on the website.

Step One

Complete a Course Notification form and sign the Diploma Course Tutor’s Agreement form

and send to Diane Gilbertson at Central Office.

Trainee DCTs must first obtain permission from the DCT Training Officer. Permission to

advertise will be given as soon as possible thereafter, subject to approval.

The Notification form starts the process of approval of your course. An Internal Quality Assurer

(IQA) will be appointed to approve the course plan.

Step Two

Your IQA will send you an IQA Letter of Introduction, setting out the quality assurance

procedure and requesting your Course Plan. Send a copy of your Course Plan to the designee.

Advertise the course as ‘subject to approval’, until your course has been approved by your IQA.

Step Three

Introductory/Induction Day(s)

There are different approaches to running these days. Some DCTs hold very efficient

Introductory days including interviews (which is possible when there is more than one tutor in

attendance). Others prefer to split Introduction and Induction in two separate occasions. You

may, for example, decide first to hold an informal Introductory Day in your own home to share

information about BWY, BWYT and the Course and to gauge local interest among the general

public before planning full Induction Days. Any training applications received thereafter can

then be processed individually and interviews planned accordingly. Some DCTs prefer to plan

separate Induction days for students who have already been interviewed and deemed suitable

for training. DCTs may be in a situation where many of the applicants are graduates of the

Foundation Course and a full understanding of the Diploma Course and know the DCT well. The

Induction pack gives guidance on methods of checking applicant’s suitability for the course and

information to be given to applicants. You may prefer to design your own questionnaires, but

remember that your IQA and External Quality Assurer (EQA) will expect to see evidence of all

the sections in your Induction Pack procedures. It is important to keep good clear records. At

this stage applicants must be informed about the Reasonable adjustments, Assessment Appeals

Policy and the Complaints Policy and where to access the full policies.

Step Four

The Learner Agreement

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As a DCT you are contracted by British Wheel of Yoga Training to act as a Satellite Centre for the

purpose of delivering the Diploma Course. Your students will pay registration fees to BWYQ, but

their tuition contract remains with you personally. (Note that the DCT now pays the group

registration fee to BWY. The DCT needs to allow for the cost of this when setting course fees).

It is important that both sides acknowledge what is to be expected from the course, practically

and financially, and for this purpose a revised Learner Agreement has been added to the

Student Handbook.

Step Five

The Financial Statement

You are required to provide each student with a written statement of your Tuition fees and

Refunds policy. This financial statement must give clear instructions on the payments involved,

deadlines for payment, and your preferred method of payment. The refunds policy should also

be clearly stated and it is helpful to have a staged refund system to cope with student

resignations at any point in the course. Each student should be given a copy of your course

contract as soon as you accept them for training, but you are free to design your own version

and fee structure.

Once the above steps have been completed you are ready to register the course.

Step Six

Registering the Course

At least one month prior to the planned start date, you will need to register the course.

Additional registrations are acceptable within 3 months of the course starting.

The course requirement is that there should be a minimum number of 8 students, each with an

active BWY Student Membership.

For the Level 4 Diploma the satellite centre (course tutor) will pay BWYT an amount equivalent

to £150 per student as a course registration fee and an amount equivalent to £100 per student

as course registration fee to BWYQ. In addition there will be a group registration form so that

BWYT can keep records of the students on your course. The course will be delivered and

Internally Quality Assured by BWYT and certificated and externally quality assured by BWYQ.

BWYT Registration fee of £150 per capita covers:

• Registration of new diploma courses for statistical purposes.

• New student teacher membership administration.

• Production and supply of student information packs – electronically delivered.

• Production and supply of course documents and handbooks- electronically delivered.

• Recording of IQA documentation.

• Recording and analysis of student evaluations.

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• Internal Quality Assurance costs.

• Monitoring of time-out and student transfer issues.

• Costs of running the BWYT committee and associated CO costs

• Subsidies of IQA training , standardisation and DCT weekend

PAYMENT SYSTEM

Student’s responsibility:

On confirmation of acceptance for training, complete BWYQ Candidate Registration form.

Tutor’s Responsibility:

When all student registration forms have been received, the tutor should complete the BWYT

Group Registration Form and return it to BWY Central Office with two single cheque payments:

• One cheque payable to BWYQ, equivalent to £100 per student, for the BWYQ course

registration fee. A single cheque should be sent by the DCT to cover this payment and

the appropriate amount incorporated into the course fees.

• One cheque payable to BWY, equivalent to £150 per student, for the BWYT course

registration fee. Again, a single cheque should be sent by the DCT to cover this payment

and the appropriate amount incorporated into the course fees.

N.B. Course booklets will be supplied in electronic format. Hard copies of the course

booklets can also be supplied by BWY Central Office on request. Hard copies are

charged at an extra £25 per head, bringing the BWYT course fee to £175 per student.

Receipts will be sent to you for your records.

Step 7

Delivering the Course and the Quality Assurance Process

Now the first course meeting can begin. The latest versions of the course have already been

sent electronically to you for distribution to the students.

The Internal Quality Assurance process

The IQA is less distant than the verifiers of the previous course and works more closely with

you during the course via electronic means. S/he is there to help and guide you, as well as

check that standards are being maintained. Two visits to the course have been allocated by

BWYT. It is anticipated that professional discussions, especially about standardisation and the

progress of the learners will take place, either in person or on the phone or by email which will

contribute to your CPD points.

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All records of student assessments and referrals must be kept on record for three years after

the course has finished and be available electronically on request by the IQA or the EQA from

BWYQ. When work needs to be referred, you are required to keep copies of the referred

versions in addition to the signed off version.

When all of the Units of the course have been successfully Quality Assured and signed off by

the IQA, Diploma Certificates will be issued via the claims for diploma procedures. The EQAs

will work closely with the BWYT Centre who will determine which courses they want to visit and

whose work from any course to be sampled.

ACTs and PACTs

Units 4 and 8 require trainee teachers to conduct Assessed Class Teaching Practices called ACTs.

You, as course tutor, are required to observe and assess each of your students as they teach

their ACTS. On occasions this is not possible due to clashes of dates, illness and logistical

problems. In such exceptional circumstances, a PACT (Peripatetic Assessed Class Teaching) can

be negotiated by first gaining the approval of the IQA, and obtaining the name of an approved

assessor from the BWYT administrator. It is your responsibility to negotiate the teaching

practice date and organisation with the PACT observer and student and to approve the lesson

plan before it is sent to the observer. As tutor you are responsible for paying the PACT to do

this assessment for you. S/he also becomes part of your team and you will need to show

evidence of meetings with them (emails and phone conversations are acceptable). A standard

fee (currently £75) is payable to the PACT assessor by the DCT running the course and the

student pays the travel expenses at the current BWY rate directly to the assessor. Remember

to include the cost of ACTs in the student tuition fees at the start of the course.

It is recommended that there is at least 6 months between ACT 1 and ACT 2 to allow for

progression.

Withdrawals, Transfers and Time Out

When a student requires time out for various reasons the Withdrawal and Transfer Policy is

invoked.

If a student joins your course part-way through, BWYQ requires accreditation for prior learning

to be applied in such cases. For guidance refer to the BWYT Recognised Prior Learning and

Credit Transfer Policy. The Insurance for teaching is immediately cancelled on withdrawal of a

student. Prior to joining the new incoming course, a fee of £40 for administrative purposes to

BWY is required.

Diploma certification

At the end of the course the tutor applies to BWYQ for certification via BWY central Office.

BWYQ will issue one Diploma with the units certificated clearly stated with it.

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Further procedures are being put in place and you will be advised when they are on the

Website. In the meantime contact Marilyn Bawden at Central Office for guidance three months

before the end of your course so you know what you need to do and when. Your IQA will also

be able to guide you through these last few important months of the course.

NUMBERS OF STUDENTS ALLOWED ON A COURSE

The student/tutor ratio is dependent on the experience of the tutor and the number of tutors

always present on a course day.

Tutor Maximum number of

Learners

1 inexperienced 16

1 experienced 18

2 inexperienced 18

1 experienced +1 inexperienced 24

2 experienced 26

Experienced DCT = having completed at least 1 successful course.

Inexperienced DCT = first course

Any DCT is subject to a change in number of students allowed depending on the standard of

delivery of their previous course. This is monitored by the IQA in conjunction with the Lead

IQA.

In exceptional circumstances very experienced DCTs having completed three or more successful

courses may apply to BWYT com to take on a maximum of 2 extra candidates. Request an

‘Application for Extra Learners’ form from the BWYT administrator.

IMPORTANT: The above numbers are dependent on all tutors being present on all course days.

If 2 tutors share a course but only one is present on course days, for example one teaches on

Saturday and one on Sunday, then the maximum number of students would be as for a single

tutor.

With a larger group, DCTs must be able to fulfill the requirements of Assessed Class Teaching

for all learners registered on a course, or evidence that they have made plans for PACTs to

observe some of the ACTs.

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BWYT GROUP REGISTRATION FORM

First Course Tutor

Second course tutor

IQA

Course start date

Course end date

Course number

Surname First name BWY

membership no.

NOTES

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28 Send this form together with all cheques for Course Registration fees to BWY Central Office, 25 Jermyn Street,

Sleaford, NG34 7RU

Email [email protected] or telephone 01529 306851

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BWYQ Learner Registration Form

To be completed at the start of each course by the learner. Learner must sign this form, in ink or by adding a scanned signature, and returned via the centre to the BWYQ. Learner’s Personal Details

Title First Name(s) Surname Gender M/F

D.O.B.

Address Tel: (Home) Tel: (Work)

Mobile: Email:

Post Code

Qualification Details:

Qualification Title Qualification No

Qualification provider (centre)

number

Start date End Date

Additional Information to be seen by Tutor:

Unique Learner Number (if Learner has one)

Confirmation that identification has been checked by the Centre staff

Yes No

Please state what identification was seen by Centre staff Passport Driving licence Identity card Other , please state:.................................

Equal Opportunities Monitoring: Ethnicity

I would describe my ethnic origin as:

Asian British Bangladeshi Indian Other white

Asian British Indian Mixed White and Asian Pakistani

Asian British Pakistani Mixed White and Black African Prefer not to say

Bangladeshi Mixed White and Black Caribbean White British

Black African Other White European

Black British Other Asian White Irish

Black Caribbean Other Black White Non-European

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Chinese Other Mixed Background

Learner Registration form Continued

Equal Opportunities Monitoring: Disability

Do you consider yourself to have a disability? Yes � No � Prefer not to say �

If yes, what is the nature of your disability?

Please provide further details and suggest any support required

Hearing Multiple

Learning Visual

Mobility Other

Please be aware that BWYQis committed to equal opportunities and fairness in both access and assessment. To this end, BWYQ has produced the following policies and procedures, which your qualification provider should make available to you upon request.

• Equality Opportunities and Diversity Policy

• Reasonable Adjustments Policy and Procedures,

• Special Considerations Policy and Procedures

I declare that all information contained within this application form is accurate and understand the role and requirements of the BWYQ.

Applicant’s signature Date

Where possible please e-mail this form to the BWYQ administrative assistant ([email protected]) Or send to: BWYQ Registrations 25 Jermyn Street Sleaford Lincs NG34 7RU

For office use only: Date Date

Application form received on

BWYQ Registration Number

Equal Opportunities monitored and sent to EWM

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BWYQ DIPLOMA IN TEACHING YOGA COURSE

Structure

Full details of the BWYQ level 4 Diploma in Teaching Yoga is qualification specification

available is available on the DCT page of the BWY website.

The qualification is gained by successful completion of the following Units:

Unit 1: Applied Anatomy and Physiology and the Teaching of Asana

Unit 2: Yoga Breathing Practices and Relaxation

Unit 3: Planning for Teaching and the Responsibilities of a Yoga Teacher

Unit 4: Planning and Delivering a Yoga Course

Unit 5: Teaching Asana: observation, adjustment and protection of vulnerable areas of the body

Unit 6: Hatha Yoga and Pranayama

Unit 7: The Teaching and Philosophy of Meditation

Unit 8: Progression in Yoga

BWYQ have recently discontinued certifying the course as three separate Parts. Instead the full

diploma is certified on completion of all units. If a student leaves a course part way through,

they can apply for certification of all fully completed and verified units.

For ease of courseplanning, and to facilitate course transfers, it is highly recommended that the

Units are taught and assessed as in either the original 3 Part Format:

Part 1 consisting of units 1, 2 and 3 taught concurrently.

Part 2 consisting of units 3, 4, and 5 taught concurrently.

Part 3 consisting of units 7 and 8 taught concurrently.

Or via an alternative 3 section option:

Units 1, 2, 3 concurrently with some of unit 4.

Units 5 and 6 concurrently with some of unit 4.

Units 7 and 8 concurrently.

This second option would have the advantage of spreading unit 4 over a longer period of time

and allowing for the introduction of course planning when it is most needed: just prior to

trainee teachers setting up their yoga classes. It would also give a longer period of time during

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which the first ACT is observed. This will help DCTs who have a maximum number of students

on their course.

For the time being the original 3 Part booklets are still in use but these will be superseded by a

single Diploma Course Booklet in due course.

PLANNING THECOURSE

Allow a minimum of 245 tutor contact hours. If your course has more than 16 students then

more tutor contact hours will be needed. An additional 3 hours per extra student will be

needed to allow for enough time for teaching practices.

Decide which planning option you will use (the original 3 Part structure or the modified

structure). Plan your course in 3 sections.

Make checklists of all the underpinning knowledge (listed in the course booklets) requirements

for each unit, all practical teaching assessments, all asana that are to be taught for each “part”

of the course. Also draw up a task list of assessments. Most days should have a minimum 1.5

hours of tutor- led detailed study of core asana.

Core Asana

Asana taught concurrently with Units 1,2,3

Core

Asana

A

Tadasana; Savasana and Semi Supine; Vatnyasana/Apanasana; Vajrasana;

Majariasana (cat); Sukkhasana; Dandasana

B

Uttanasana; JatharaParivatanasana (JatharaParivritti); Trikonasana; Vrksasana;

Virabhadrasana I; Virabhadrasana II; DwiPadaPitham; Bhujangasana; Salabhasana;

AdhoMukhaSvanasana; Baddhakonasana (Bhadrasana); Suptapadangusthasana;

Utkatasana

Suggested

Additional

Asana

C

Simple seated twist, such as Bharadvajasana; PrasaritaPaddottanasana; Navasana;

ArdhaChandrasana (simple standing lateral flexion, not

balance);Chaturangadandasana (plank);Lunge

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Asana listed in B and C are suitable for student teacher’s assessed micro teaching of asana and posture

profile.

Asana taught concurrently with units 5 and 6:

Core

Asana

Surya Namaskar; Siddhasana; UrdhvaMukhaSvanasana; Ustrasana;

ArdhaMatsyendrasana; Parsvakonasana; Janusirsasana; Gomukhasana; Dhanurasana;

Paschimottanasana; Natarajasana; Parsvottanasana; Garudasana;

Sarvangasana/ArdhaSarvangasana; Halasana; Matsyasana

Suggested

Additional

Asana

Marichyasana 1 or 3; Parighasana;UpavistaKonasana or ParsvaUpavistaKonasana;

TriangMukhaikapadaPaschimottanasana

Asana taught concurrently with units 7 and 8

Core

Asanas

Sirsasana; ArdhaChandrasana (balance); ParivrittaTrikonasana; Chakrasana;

Padmasana; Simhasana; SuptaVirasana or SuptaVajrasana

Suggested

Additional

Asanas

AdhoMukhaVrksasana (hand balance); ParivrittaJanuSirsasana; Vasistasana;

Hanumanasana

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ESSAY WRITING STANDARDS: Guidance for learners

Presentation

• Write out the full question.

• Use headers or footers for pagination, your name and assignment number.

• Incorporate a word count at the end of the assignment. Do not include the bibliography

in the word count.

• Work should be presented as one complete document.

Fonts

• Use an easy to read sans serif font such as Calibri, Arial or Verdana. The use of informal

fonts such as Comic Sans is not recommended except in special circumstances. Some

people with dyslexia find the use of comic sans helpful.

• Do not use more than 3 different fonts in the same piece of work.

• Font size: 11 or 12 point is recommended for the body of text. Headings and titles can

be a size or two larger.

• Avoid the use of underlining except when really necessary.

Spacing

• Line Spacing: 1.15 to 1.5 for the body of text is easy to read.

• Use spaces after paragraphs and headings.

Spelling

Correct spelling is required. The occasional error will not be penalised, but frequent errors and

obvious lack of proof reading will result in referral of work for re-submission. It is

recommended that Sanskrit terms and names frequently used are added to the spell checker.

Grammar and punctuation

Grammar is concerned with the correct structure of sentences. If sentences are ungrammatical

the correct meaning can be obscured. Each sentence should contain just one idea. It should

start with a capital letter and conclude with a full stop or question mark. Beware of using

exclamation marks as they signify the emotion of the writer. Beware of too many question

marks. The writer’s aim is to answer the question, not to ask the questions.

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It is important to incorporate the correct use of: capital letters, commas, full stops, colons,

semi colons and apostrophes.

Structure

Most academic essays follow a structure that starts with an introduction followed by

paragraphs forming the body of the essay, which elaborates on the introduction, and finishes

with a conclusion. Not all assignments will fit exactly into this structure and you may find the

use of headings and sub headings more appropriate on occasion.

Introduction

The introduction sets out the topic of the essay and summarises how the subject will be

tackled. Key terms may be defined here. Quotations are not usually used in the introduction as

this is author’s response to the topic not the view of others.

Mainbody / Development

The main points of the essay and supporting evidence are developed in a series of paragraphs.

It can be helpful to think of each paragraph as being a sub heading of the main title. Within

each paragraph there should be one main idea which is often expressed in a topic sentence.

Other sentences expand this idea by developing the argument or providing illustration. Words

or phrases such as “however”, “on the other hand” or “in conclusion” can carry the meaning

forward from one paragraph to the next.

Conclusion

This is the summary of the discussion/arguments so far and a clear statement of conclusion if

required. New ideas are not introduced at this stage.

Quotations

Quotations are used to convey the exact idea of a particular author or to provide evidence for a

point the writer of the essay is making. The over-use of quotations is to be avoided. A common

mistake is that an essay just becomes a list of quotations without interpretation or evaluation

of the quotations.

When using quotations the following rules should be followed:

• Quotation marks must be used with acknowledgement of where the quotation comes

from in brackets [Author, date, page number].

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• A longer quotation should be on a separate line, indented, single spaced and

acknowledged as above.

• Quotations must be absolutely accurate; if a word is inserted it must be indicated by the

use of square brackets - [ ]- and if a word is omitted, it must be indicated by the use of

three dots (an ellipsis) - … .

References and Bibliography

It is recommended that the Harvard System of Referencing is followed. An excellent resource

for detailed information on the Harvard system is

http://libweb.anglia.ac.uk/referencing/harvard.htm.

The bibliography is always at the end of the essay. A bibliography should contain full and

accurate references of each item from which the writer has quoted or referred to in the body of

the text, as well as any other works used in the research. According to the Harvard Method,

references are arranged in alphabetical sequence by name of author, followed by date of

publication. If there is no author, the item should be listed by title.

BWY TRAINING


Essay Checklist ( for optional use by learners)

Before submitting final draft use the checklist to see that requirements are met:

yes no

Title Have I written out the full question?

Introduction: Have I commented on the topic of the essay? E.g. what are the main

issues.

Have I included which aspects I will be dealing with?

Main Body Does each paragraph have a clear purpose?

Is there enough explanation/ discussion?

Conclusion Is there a sense of ending?

Have I fallen into the trap of repeating the introduction?

General Have I analysed and answered the question asked?

Is there order and organisation of material?

Have I enough material as a whole?

Have I put in irrelevant material or unnecessary padding?

Have I been careful to distinguish between my ideas and those of

other authors by citing and acknowledging all sources?

Have I added a complete bibliography of all sources including those

not directly cited in the text?

Have I checked my spelling, grammar and punctuation?

Have I added the word count?

Have I used a sans serif plain font, size 11 or12? Have I spaces after

paragraphs and headings?

Header and/

or footer

Is my name, assignment number and page number on every page?

DCT Handbook

MAINTAINING ELECTRONIC PORTFOLIOS

* saving as a pdf ensures that no further changes are made

It is recommended that each complete assignment is filed

become quite long. For example assignment

scheme of work, course plan,

attached together into a single pdf.

Standardisation of file names

It is important to follow a standard method of naming documents, files and folders of students

work for verification. Students should submit their work saved as follows:

Course number.Student’s surname

Q00777.anjali pat.PA000345.1.1a.docx

If there are no referals student writes reflective

comments and sends back

the assignment is now complete

saved as a pdf* to be sent to IQA/EQA on

request

BWY TRAINING

May 2013

ELECTRONIC PORTFOLIOS

that no further changes are made

ch complete assignment is filed as a single document. This may

example assignment4.1 would have the Assessment

associated documents and 10 Post lesson reflective eval

attached together into a single pdf.

Standardisation of file names

a standard method of naming documents, files and folders of students


name first name.Registration number.Assignment number

1.1a.docx

tutor assesses assignment and attaches

AFS to front and sends back to student

If criteria are referred the student resubmits the assignment,or part of assignment, attaching the new

work at the end of the original

Tutor reassesses work adding comments to the

original AFS

Student submits assignment via email

BWY TRAINING

Page 24

as a single document. This may

ssessment Front Sheet (AFS),

associated documents and 10 Post lesson reflective evaluations

a standard method of naming documents, files and folders of students


ssignment number. e.g.

If criteria are referred the student resubmits the assignment,or part of assignment, attaching the new

work at the end of the original

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Some computers do not allow long file names, in which case shorten the student’s name and/or

omit zeros from the code numbers.

PERIPATETIC ASSESSMENT OF CLASS TEACHING (PACT)

In the event that the tutor/assessor of the BWYQ Diploma in Teaching Yoga is unable to

observe an Assessed Class Teaching (ACT) then a PACT assessor can be used. There are two

ACTs, one in Unit 4 – 4.3 and one in Unit 8 – 8.2.

A Peripatetic Assessed Class Teaching Assessor must:

1. Be a fully qualified DCT.

2. Have up to date CPD.

3. Have completed the current standardisation exercise (from or at DCT Weekend).

Also the PACT needs to be familiar with the BWYQ Diploma in Teaching Yoga, especially Units 4

and 8 (available from BWY website: www.bwy.org.uk), which provides all information relating

to the assessment of the lesson plan by the tutor and the assessment of the ACT.

Procedure

1. The tutor will inform the IQA that a PACT is required.

2. The tutor will obtain a list of PACT assessors from CO and contact the individual PACT

assessor to check for availability and give them the student teacher’s details.

3. The student teacher will contact the PACT assessor providing date, time, venue and type of

class, stating where the post class discussion will take place.

4. The tutor is responsible for paying the assessment fee (£75 at Feb 2013), as this is already

part of the student teacher’s course fees. The student teacher is responsible for paying any

travelling expenses incurred by the PACT assessor (40p per mile at Feb 2013).

5. A lesson plan, which has been assessed by the course tutor, is sent by the student teacher

to the PACT assessor at least two weeks before the date of the ACT. Please note, the lesson

plan will already have been assessed by the tutor and does not need to be re-assessed by

the PACT assessor: it should not be changed.

6. The PACT assessor should ensure they have the correct assessment criteria and report form,

either by referring to the tutor or by visiting the DCT area of the BWY website.

7. Two Days before the ACT the student teacher confirms arrangements.

8. Immediately after the class, the PACT assessor should inform the student teacher of

pass/refer of assessment Criteria. In the case of referrals, the ACT assessor should liaise

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with tutor and student teacher in order to prepare an action plan for completion of the

assignment.

9. The PACT assessor emails the assessment form to the student teacher, with a copy to the

tutor, within two weeks of the assessment.

BWY TRAINING


Explanation of the Assessment Front Sheet

The Assessment Front Sheet Task Description paragraph 4.2.1

2.1 Written Work Assignment Front Sheet

Name of Student Teacher: Date: The role and responsibilities of a yoga teacher and legal implications of yoga teaching. Note: This work is based on The BWY ‘Duty of Care Guidance for Teachers of Yoga’ and the BWY Policy and Guidance contained or referred to in Part 3 of the Course and Student Information Handbook.

This task provides evidence for the following criteria: Unit 3 1.1-1.3; 6.1

Your work should demonstrate that you are able to Assessment Decision

1) Review and summarise your role and responsibility as a Yoga Teacher (Guideline word count for this section 200 words)

P

2) Compile a simple checklist which you would be able to use for a risk assessment

3) Design a simple health questionnaire that you could use in teaching a private class

4) Demonstrate your understanding of recording and reporting accidents by applying guidance to assignment question 4

R P date

5) Apply BWY Child Protection and policy guidance to assignment question 5 by explaining what you would take into account in deciding whether to accept a child into an adult class

6) Consider and list in summary some of the ethical issues and issues of equality you need to be aware of in Yoga teaching and how you would promote inclusion of students.

(Guideline word count for this section : 200 words)

Criterion no. Tutor’s comments on the achievement of the above criteria (See also comments made in the margins of course work itself)

This box will expand as you type. Give clear guidance here why you have referred any part. Signed (tutor/assessor) Date If a piece of work is re-submitted add new Tutor’s comments here. Date and sign again.

These numbers showwhich paragraph in

the Part 1 handbook gives guidance for the

task

These numbers refer to the

assessment criteria of the

qualification met by this task

P for pass or R for

refer is all that is

required in this box

When a piece of work is

resubmitted give the

date of re-marking. Add

extra tutor’s comments

below the original .

These numbers showwhich paragraph in


task




P for pass or R for








P for pass or R for











P for pass or R for








These numbers show which paragraph in


task




P for pass or R for








BWY TRAINING


POLICIES and POLICY SUMMARIES

Introduction

Here are some useful snapshots from the policies of BWYT to introduce, help guide and direct

BWYTtutors on how to deal with situations. All policies can be downloaded in full on the DCT

section of the BWY Website. The policies include the stepped procedures to follow should they

need to be invoked. A contact person for each policy is available and listed at the end of each

policy should you feel the need to discuss any of them or want advice.

Contact: Diane Gilbertson in Central Office for electronic versions of all policies and procedures

if you cannot access them on the website.

During the Induction process learners need to know of the following policies and where to

access them. They are safeguarding measures for tutors and learners alike.

• Assessment Appeals Policy

• BWY Complaints Procedure

• Duty of Care Statement

• Malpractice and Maladministration Policy

• Plagiarism Policy

• QCF Assessment and Internal Quality Assurance (IQA) Policy

• Reasonable Adjustments Policy and Procedures

• Recognised Prior Learning (RPL) and Credit Transfer (CT)

• The Student Information Manual

• Withdrawal and Transfer Policy

The Student Information Manual Section 2 contains the abridged versions of the policies and

guidelines for:

• Duty of Care Statement

• BWY Child Protection Policy Statement

• BWY Code of Ethical Practice

• BWY Code of Ethics – Further Guidance

• Reasonable Adjustments Policy and Procedures

• Equal Opportunities Statement

• Health and Safety and Accident Report Form

• Guidance for Teaching Yoga to Pregnant Women

• BWY Complaints Procedure

BWY TRAINING


• Plagiarism Policy

• Data Protection Guidelines for Teachers

• Student Health Questionnaire

Assessment Appeals Policy

BWYT’s assessment appeals procedure is intended to help learners who feel

that an assessment decision on their assignments awarded to them is unfair. This policy and

procedure applies only to assessment by assessors on the course for which they have enrolled

and is separate from a complaint about service delivery – see BWY Complaints Procedure.

All learners have the right to appeal against any assessment decision made that disadvantages

them. The learner must be able to evidence why they think or feel they have been

disadvantaged by the assessment decision. The appropriate procedure will be explained to

learners by way of issuing a copy of the policy and procedure to learners at Induction and

before the first assignment is set.

The IQA is involved with this process.

Complaints Policy

BWY’s complaints procedure is used for complaints about the standard of services received

from the BWY, a BWY teacher or DCT. The complaints procedures are not to be used for

perceived unfairness in assessment decisions. Full details of the procedure are in the Student

Information Manual.

Duty of Care

This document raises awareness of:

What Duty of Care to students means

Teaching specialist areas

Assessing risk

Health questionnaires

Reporting Incidents and Accidents

Keeping Records

Safeguarding Vulnerable Groups

Insurance

Equity & Ethics

BWY TRAINING


Malpractice and Maladministration Policy

This document outlines the arrangements the BWYT has in place to prevent and investigate

instances of malpractice and maladministration.

Malpractice can be defined as any activity or practice that deliberately contravenes regulations

and compromises the integrity of the internal or external assessment process and / or the

validity of certificates. Malpractice can include a range of actions from the failure to maintain

appropriate records or systems to the deliberate falsification of records in order to claim

certificates. The term also covers misconduct in the context of unnecessary discrimination or

bias towards certain individuals or groups of Learners.

Maladministration may be defined as any activity or practice that results in non-compliance

with administrative regulations and requirements and includes the application of persistent

mistakes or poor administration within the Centre.

The BWYT will seek at all times to reduce the risk of Malpractice and Maladministration from

occurring by ensuring that all those involved with BWY courses have access to this policy at

Induction via the website for further details.

Plagiarism Policy

Plagiarism may be defined simply as:

• Copying of another person’s ideas and/or works, whether intentional or not, in

whole or in part, from a print or non-print source, and using those ideas or works as

one’s own.

• Deliberate and/or consistent lack of proper documentation and citation in the

project or assignment.

• Using text documentation that is not reflected in the referencing of an assignment.

The DCT is responsible for educating Learners in the research process and mechanics of writing

and proper documentation, but also to hold those Learners accountable for honest work, i.eto

become ethical users of information. Whether an assignment or project is in a visual, written or

spoken format, Learners are expected to accurately reference all sources of information.

Overuse of the Internet may be defined as Plagiarism, if not used as stated in the guidelines.

BWY TRAINING


DCTsare expected to give clear guidelines to learners regarding acceptable amounts of help

from peers or other adults. Learners are expected to follow those guidelines based on the

Plagiarism Policy. The IQA becomes involved in this process.

QCF Assessment and Internal Quality Assurance (IQA) Policy

These policies are intended to ensure that the matters concerned are not only conducted fairly,

appropriately and in accordance with the law where required, but also to promote the

purposes of The British Wheel of Yoga and its Learners. It outlines the responsibilities of the

BWYT Centre, Assessor, IQA and EQA roles and in detail. Every assessor and IQA needs to be

aware of this policy.

Reasonable Adjustments Policy and Procedures

BWYT is fully committed to unimpeded access to its courses and will consider the needs of all

potential Learners, including those with a range of impairments.

Reasonable adjustments are arrangements approved before a course commences, or as soon

afterwards as possible and before an assessment takes place, to enable Learners with a

particular requirement as a result of a disability to demonstrate their understanding and/or

competence. Neither BWYT or BWYQ, in the case of a course leading to a teaching qualification,

will authorise any adjustments which would prevent Yoga teachers from functioning effectively

on qualifying.

It is the responsibility to the student to alert the tutor to the need for reasonable adjustments

at the earliest opportunity. It is the responsibility of the tutor to explore the needs of the

student fully and to review at regular intervals how the adjustments put in place are working.

All reasonable adjustments must be applied for using the procedure detailed in the policy and

the relevant form. Evidence of the disability may be required. If in doubt about any aspect of

the process, the tutor must ask for advice – in the first instance contact the Equity & Welfare

Manager.

Recognised Prior learning and Credit Transfer

RPL and CT are two aspects of recognising existing knowledge and competence. Either aspect

has to be evidenced by the Learner and checked by the DCT who may need to refer to their IQA

for advice and guidance.

Application for RPL must be presented by the Learner before acceptance on the course or

before the unit studied. Portfolios of evidence will be accepted at all times but it is advisable to

BWY TRAINING


apply 4 weeks prior to the commencement of a unit for RPL assessment. It is the Learner’s

responsibility to apply and provide evidence for consideration. This can include mainly indirect

or supplementary pieces of evidence such as a portfolio documenting previous achievements,

qualifications, education, work history and references. Procedures follow on in this document.

Withdrawal and Transfer Policy

Learners who have enrolled on the BWYQ Diploma in Teaching Yoga are entitled to take time

out from their studies if personal circumstances require it. They may withdraw from a course

at any time and all certificated Units (those completed and approved by the IQA) will count

towards their final qualification on re-entry to another course, within eighteen months or so of

leaving the previous course providing the qualification is still currently available.

Summary of QA procedures

Internal Quality Assurance

Internal Quality Assurers (IQAs) have a key role in safeguarding the integrity of the

BWYQ Diploma in Teaching Yoga. IQAs must be a fully qualified DCT with extensive yoga

experience and competence. They should be qualified IQAs or training for this qualification.

They are there to support and guide where necessary and not to bully or impose their

personalities on the course. However, part of their duties is to ensure that all work reaches the

minimum requirement of the BWYT and they have the authority to request a student to re-do

an assignment or to do extra work to supplement an assignment. This might relate to one

student, a few or to the whole group.

This process starts when a tutor sends in a Notification form to BWYT administrator:

• A copy of the form is sent to the Quality Assurance Officer/Lead IQA, who appoints an

IQA for the course.

• The IQA uses the IQA Letter of Introduction to set out the QA procedure and to request

a course plan. At this point the course may be advertised as ‘subject to approval’. The

IQA may contact the DCT to discuss aspects of the course plan.

• When the IQA is satisfied with the course plan, s/he will issue the IQA Approval Form; at

this point, the words ‘subject to approval’ may be removed from adverts.

• Once the course is registered with BWY and BWYQ (which may be several months later)

the IQA will formulate a sampling plan to monitor the work at a distance. The IQA

BWY TRAINING


Sampling Plan is a confidential document and will not be shared with either DCT or

students, except when assignments are called; then the information will only be given

to the DCT. Students should not know that their work has been sampled.

• At a distance the IQA will ask the DCT to send samples of work electronically to cover:

assignments and tasks from all units and all students, assessment methods, decisions

and records, covering both formative and summative assessment and quality and

records of course delivery.

• Sampling also includes visiting the DCT’s venue at least twice; approximately one third

and two thirds through the course. On a visit the IQA will look for:

o Quality and consistency of assessment practice, procedures and records.

o Appropriateness of physical resources.

o Checking that action plans from previous visits have been completed.

o Record outcomes of visits and agreed action plans using BWYT documentation

which are shared with the tutor/s and lead IQA or BWYT chair for centre

records.

o Interview the course tutors/ assessors.

o Interview selected students to discuss the course.

o Observe assessment of students’ practical performance.

o Opportunities to offer support and advice to students, tutors and assessors to

ensure consistent application of best practice.

The DCT and IQA negotiate the date for the visits and the IQA uses the IQA Visit Requirements

Letter at least one month in advance of the visit to inform the tutor/assessor of all

requirements prior to and during the visit.

For a variety of reasons course tutors may need extra support. In such a case the IQA will

inform the lead IQA or BWYT chair and together they will form an appropriate action plan.

5. BWYT expects DCTs to allow IQAs ready access to their premises, records, information and

candidates, which is also a requirement of BWYQ.

External Verification

Is carried out by BWYQ External Quality Assurers (EQAs)to ensure that BWYT is working to the

Awarding Organisation expectations as stipulated by Ofqual. The EQA is appointed to the

BWYT centre and will then select courses s/he wishes to visit and student work s/he wishes to

see: some work that has been through the IQA process and some that has not yet been through

BWY TRAINING


the process. Not all courses will be externally quality assured each year, but each tutor will be

covered over a period of time.

The EQA is also obliged to be constructive and supportive of the course and helpful in the

advice and guidance given.

BWY TRAINING


BWYQ / BWYT Qualifications Structure and Communications Protocol

Communications Protocol between DCTs, BWYT and BWYQ:

DCTs should not make direct contact with BWYQ, but instead direct their queries on to the appropriate

BWYT officer (usually their IQA or lead IQA).

The IQA (BWYT) communicates with the EQA (BWYQ) on general course requirements matters

The BWYT chair communicates with BWYQ Head of Ops on more weighty matters, course development

etc

OfQual

Regulator of qualifications,

examinations and assessments

in England & Vocational

qualifications in Northern

Ireland.

The British Wheel of Yoga

BWY

Parent Organisation

British Wheel of Yoga

Qualifications

BWYQ

Awarding Organisation

British Wheel of Yoga

Training

BWYT

Delivery Organisation

“Centre”

DCTs

Individual “Satellite Centres” OFQual regulates BWYQ

BWYQ regulates its Centres including BWYT

BWYT regulates its Satellite Centres- the DCTs

The British Wheel of Yoga

BWY

Parent Organisation

Documents

DCT handbook May 13 - British Wheel of Yoga handbook May 13.pdf · NUMBERS OF STUDENTS ALLOWED ON A COURSE ... DCTs may be in a situation where many of the applicants are graduates