DCS Americas Site Visit SWP Template Version 1.0 Two …DCS Americas Site Visit SWP Template Version 1.0 Page 1 Two-Page Short Visit – Safe Work Plan CAUTION: This Short Visit Safe

DCS Americas Site Visit SWP Template Version 1.0

Page 1

Two-Page Short Visit – Safe Work PlanCAUTION: This Short Visit Safe Work Plan (SV-SWP) template is intended for low risk site visits only. It is only appropriate if the scope ofwork is limited to driving, walking, taking notes, and taking photographs, for a duration of time no longer than 3 days. It should not be used ifthe conditions at the site being visited are hazardous or high risk. Use at an active construction site is acceptable if escorted by the Client, orGeneral Contractor (or similar). If any physical work beyond this limitation is planned, review the DCS Americas SH&E page for alternativetemplates. This SV-SWP is a pre-visit hazard assessment and provides proper planning for training, personal protective equipment, weathergear, etc.

INSTRUCTIONS: The author should review and complete this Short Visit SWP, which must be carried in the field. All text, checklists, andforms in RED, should be completed by the preparer. Contact your Office Safety, Health, and Environment Representative (SHER) or AreaSH&E Manager (ASHEM) for assistance if needed and for review and approval upon completion. Note: This document contains hyperlinksthat require connection to the AECOM network and access to Ecosystem.

Project Name: Exide Off-Site Residential IQAA – EFI GLOBAL Project Number: 60521235 20000F

Project Manager: Print Nameand Sign:

Shelley Howard (LA)858-837-0656

Date: November 28, 2016Revised: February 17, 2017

List all personnel making thesite visit. Print Name andSign:

Andre Pryce Lori Chu

Escort Required?Contractor with site accessagreement must be present beforeentering property.

Tom Zdeb Rick Ward

Anita O’Connell Matt Simpson

Chris Blanco Dennis Palacios

Andrea Carillo Eric Patschull

Luis Smith Carole Ostensen Sam Haber Jessica Yim

SH&E: Print Name and Sign:Tom Zdeb714-697-3229

Approval Date: November 28, 2016

Report ALL SH&E Incidents, no matter how minor, to the Incident Hotline: 800-348-5046.

This reporting includes any vehicle incident, any injury or illness potentially related to a project including minor injuries that may or may notrequire first aid, fires, theft, regulator inspections, environmental releases, etc. See Attachment A for more information regarding incidentreporting and response.

Identify the nearest Occupational Clinic and Hospital to the site that accepts AECOM Workers Compensation Insurance (see Attachment Bfor instructions). If the nearest such clinic or hospital is an unreasonable distance from the site, identify nearer hospitals or clinics. Attachmaps and directions to the clinics and hospitals in Attachment B.

Nearest Occupational Clinic: Us Healthworks Medical Group,P.C.

Phone Number: 323-585-7162

Address: 3851 S Soto St, Vernon, CA 90058

Nearest Hospital: St Francis Medical Center Phone Number: 310-900-8900

Address: 3630 E Imperial Hwy, Lynwood, CA 90262

Minimum Personal Protective Equipment (Note: If any PPE beyond that listed is required, do not use this template)

First Aid Kit Gloves: n/a Insect Repellent Flame Resistant Clothing Sunscreen Hearing Protection Hard Hat (if overhead hazards) Safety Vest (mandatory) Safety Shoes (mandatory) Safety Glasses (observing work – N/A)

Training: OSHA 10-hour Construction (required for active construction sites Biennial field safety training (All Workers)

HAZWOPER (hazardous material or waste management) Lead Asbestos Hydrogen Sulfide Ladders


Page 2

Defensive Driving (required for any driver).

Worker Check-in/Check-out Procedure: Hourly check-in or text message to CIH Team Lead. No lone worker – alwaysaccess site with Contractor present.

SITE INFORMATION AND SCOPE OF WORK

Site Description: Exide Off-Site Residential IQAA

Client or Third-PartyOperations Client contractor performing site assessment of soil contamination for lead.

Scope of Work Performing third party QA for client of their contractor sampling operations.

PRE-VISIT HAZARD IDENTIFICATION AND CONTROLS

Identify the top three or more hazards most likely to result in serious injury or fatality that may occur during the visit and discussmitigations.

Hazard: Mitigations:

Vehicle accidents Be aware of traffic and weather conditions. Check vehicle prior to driving. Obey traffic signals and local rules of theroad. No distracted driving. Look ahead and check surroundings frequently.

When standing near or on road wear a high visibility vest.

Unexpectedinteraction withhumans/dogs

Do not access a property without the Sampling Contractor who has the site access authorization.

Stay in the area with the access authorization and leave if a dog is present or resident indicates that site work isunwelcome.

Identify the top three (or more) lesser hazards most frequently anticipated to occur during the visit (i.e., insects, heat, trip hazards, etc.)


Slips, trips and falls No distracted walking. Stay in well lit areas. Do not hurry.

Dehydration Drink plenty of water.

Sunburn Wear sunscreen a long sleeve shirt and a hat. Sunglasses may also be helpful.

Task Hazard Assessment: The task hazard assessment (THA) is a handwritten field form based on “Stop and Think” as the first thingyou do before starting work activities. It is required daily in addition to this two-page pre-task planning SV-SWP. Many times whenemployees arrive in the field, situations are different than originally planned for. The THA asks workers to assess risk by estimating theprobability of negative consequences and reducing the potential severity. If the risk is moderate or high, the THA requires the worker todescribe steps to reduce the risk. If the hazard(s) cannot be successfully mitigated, the visit is not allowed to proceed. The preparer shalldownload one Task Hazard Assessment form (S3NA-209-FM6) for each day in the field. All employees and visitors must sign the THAdaily. All steps to be performed must be discussed, including driving to the site, parking, and walking. Staple the THAs to the SWP at theend of the visit and keep with the project file.

Journey Management Plan: Drivers who are to undertake trips in excess of 250 miles (400 km) each way, drive in remote or hazardousareas, or when otherwise deemed necessary, shall develop and document a Journey Management Plan (JMP). Vehicles shall have a writteninspection before use (personal, rental, or fleet) as part of the JMP. The preparer shall download copies of the Journey ManagementPlan (S3NA-005-FM1) and the Vehicle Inspection Checklist (S3NA-005-FM2) and insert after this cover sheet in the final SWP. Tripis less than 250 miles and not in a remote or hazardous area.


Page 3

Safety, Health, and Environment Policies and Procedures: Attachment C to this SV-SWP summarizes important AECOM policiesand procedures that apply to all Design and Consulting Services (DCS) Americas jobs. For a complete list of Policies and Procedures, thepreparers shall review the AECOM SHE Procedures Checklist (S3NA-209-FM3) and download and attach to this SWP all applicableprocedures, checklists, forms, and attachments from this link.

ATTACHMENTS

Attachment A: Incident and Observation Reporting, and Emergency ResponseAttachment B: Hospital/Clinic MapsAttachment C: AECOM SHE Procedures

DCS Americas Site Visit SWP Template Version 1.0 July 2016

Page A-1 [month & year]

Attachment AIncident and Observation Reporting, and

Emergency ResponseThis attachment describes AECOM’s Incident and Observation reporting process, and providesemergency response procedures for several types of emergency that could apply to any field visit. TheDCS Americas Incident Response flow chart is included in this attachment.

INCIDENT REPORTINGAny incident for which assistance by SHE is required, including any injury – even if no first aid isrequired – must be reported. Incident reporting procedures are described below. Incidents include anyinjury, fires, environmental releases, vehicle incidents, incidents where the public is involved, andsecurity-related incidents.

1. If the incident is a significant or life-threatening emergency, theemployee or supervisor shall immediately dial 911 or the appropriateemergency contact phone number for your site.

2. The employee or supervisor shall contact the Incident Hotline (800-348-5046) for assistance with all non-life-threatening injuries or illnesses.

3. Within 1 hour, the employee or supervisor must verbally notify theiroperational leader or Area SH&E Manager.

4. The supervisor, or delegate, must make initial notification inIndustrySafe within 4 hours for significant incidents, or 24 hours for lesssignificant events event.

5. Client and account management notifications may also apply. TheProject Manager will make any necessary notification as listed in theIncident Flowchart below.

SAFETY OBSERVATIONSSafety Observations are observations made by employees or subcontractors of condition or behavior thatcould contribute to an incident, prior to the incident occurring. Observations can identify at-risk behaviorsor conditions as well as positive behaviors or conditions that contribute to preventing an incident.

MEDICAL EMERGENCIESIn the event of a life-threatening or critical emergency, AECOM employees should dial 911 and follow therecommended instructions. However, in less serious situations, an injured employee or a coworkershould contact the Incident Hotline at 800-348-5046 to ensure that the employee receives the best care atthe best time (i.e., within the first hour following an injury or potential injury). By contacting the IncidentHotline, the worker may be connected with AECOM’s doctor and nurse provider, WorkCare, for first aidadvice. If recommended by WorkCare, the supervisor or a coworker should drive the injured employee tothe project-designated clinic or hospital. A map to the designated hospital and clinic is included asAttachment B, and the locations and addresses are included on page 1 of the SV-SWP.

LIGHTNING/WEATHER-RELATED EMERGENCIESBe Aware: Check the weather forecast before participating in outdoor activities. If the forecast calls forthunderstorms, postpone your trip or activity, or make sure adequate safe shelter is readily available.Many applications available for iPhone or Android phones have lightning alert capabilities or displaylightning strikes on radar maps; download one for your smart phone and enable location services toreceive alerts.

Scan QR Code toaccess IndustrySafe,

Incident Reporting



Go Indoors: Remember the phrase, "When thunder roars, go indoors." If you see lightning andcannot count to 30 before hearing thunder, the lightning is too close for comfort. Find a safe, enclosedshelter when you hear thunder. Safe shelters include homes, offices, shopping centers, and hard-topvehicles with the windows rolled up.

Crouch Close to the Ground and Separate: If you are caught in an open area, crouch down in a ball-like position (feet and knees together) with your head tucked and hands over your ears so that you aredown low with minimal contact with the ground. Do NOT lie down. Lightning causes electric currentsalong the top of the ground that can be deadly over 100 feet away. Crouching down is the bestcombination of being low and touching the ground as little as possible.

Separate: If you are in a group during a thunderstorm, separate from each other. This separation willreduce the number of injuries if lightning strikes the ground.

If a person is struck by lightning:

Call 911 or other Emergency Services Contact.

Assess the scene to ensure that, if lightning strikes, continuing risk to rescuers does not exist. Forother electrical-related emergencies (non-lightning), ensure the source of electricity has beendeenergized.

Proceed with cardiopulmonary resuscitation (CPR) if victim is not breathing.

VEHICLE INCIDENTS

All vehicles besides personally owned vehicles or fleet vehicles should be rented through CarsonWagonlit Travel (accessible via Ecosystem) to ensure that AECOM insurance is included in the rentalrate. All other insurances at the rental counter should be declined when renting a vehicle via CarsonWagonlit Travel.

In the event of a vehicle incident (including collisions as well as mechanical difficulties such asbreakdowns and flat tires), the following response is recommended. For breakdowns and flat tires,contact an emergency provider. For rental vehicles, contact the rental company. To the extent possible,AECOM personnel should not change flat tires or perform similar repairs.

If a collision has occurred, assess the situation and move all occupants (except the injured) out of furtherharm’s way. If safe to do so, remove the car from the traveled way. Call 911 if necessary, and report theincident to the Incident Hotline at 800-348-5046 as soon as practical. If appropriate, wait for police toarrive. Provide insurance information to other drivers if necessary or requested and collect the same(AECOM’s rental vehicle insurance policy for Enterprise or Avis can be found on the DCS AmericasUnited States or Canada travel pages. If possible, obtain names and phone numbers of witnesses. Takephotographs of the scene if possible. DO NOT ADMIT LIABILITY, AGREE TO PAY FOR DAMAGE, ORSIGN A DOCUMENT RELATED TO AN INCIDENT EXCEPT AS REQUIRED BY LAW.

CLIENT-SPECIFIC REQUIREMENTS

No client specific requirements other than prompt notification at this time




Page B-1 [month & year]

Attachment BHospital/Clinic Maps

Clinic Map for US Healthworks Medical Group, P.C.

Hospital Map for St Francis Medical Center


Page C-1 [month & year]

Attachment CAECOM SHE Procedures

STOP WORK AUTHORITYAECOM empowers and expects all employees to exercise their Stop WorkAuthority (see Stop Work Authority procedure S3NA-002-PR1) if an incidentappears imminent, or when hazardous behaviors or conditions are observed. Astop work request can be informal if the situation can be easily corrected, or mayrequire shutting down operations if revised procedures are necessary to mitigatethe hazard. If an AECOM employee observes an imminently hazardous situationon a site controlled by others (i.e., a client-managed contractor), the employee canalways stop work for themselves by removing themselves from the situation.Employees also may attempt to stop work to avoid allowing the contractor to cometo harm by immediately notifying the contractor foreman or site engineer, or ifnecessary, the client or party managing the contractor.

No employee should object to the issuance of a stop work request, nor can anydisciplinary action be levied against the employee. All employees must agree that the situation has beenmitigated before resuming work. No employee will be disciplined for refusing to work if they feel it isunsafe.

ROLES AND RESPONSIBILITIESRoles and responsibilities for the project team are defined in Safety, Health and Environment (SHE)procedure S3NA-209-PR1. The Project Manager (PM) is responsible for developing this SWP andestablishing a budget to implement the controls and training required. The PM is also responsible forensuring that the plan is implemented, that appropriate documentation is generated, and that records aremaintained. The SHE Representative (SHER) or SHE Manager (SHEM) is responsible for reviewing andapproving this SWP, and assisting with other SHE matters upon request. A Site Safety Officer (SSO)may be appointed to oversee implementation of the SWP in the field. All project team members areresponsible for reviewing and abiding by this SWP, performing daily (or more frequent) task hazardassessments, stopping work when necessary to correct unsafe behaviors or conditions, and reportingincidents promptly to the PM and AECOM Incident Hotline at 800-348-5046).

SHORT SERVICE EMPLOYEEA Short Service Employee (SSE) is an employee with fewer than 6 months’ experience working on fieldprojects or an employee who has not completed the required training or received required certifications(see SSE procedure S3NA-002-PR1). The PM will identify all SSEs working on the project, and eachSSE will be assigned to an experienced team member so all activities may be monitored. SSEs shall beeasily identified in the field environment, such as through wearing a specific colored hardhat or amanufacturer-approved orange stripe applied to their hardhat, or be clearly identified by some othersystem. Any new employee shall wear the designated SSE identifier until the PM determines theemployer has the knowledge, skills, and ability related to the specific hazard on the project.

DRIVING AND VEHICLE SAFETYThe proper operation of vehicles is critical to protecting the safety of AECOM employees andsubcontractors. Drivers face numerous hazards while operating vehicles. Some of the hazards includecollision with another vehicle, collision with a fixed object, vehicle break-down or failure, or falling asleepor becoming otherwise incapacitated while driving. All employees and subcontractors will adhere toprocedure S3NA-005-PR1. The following safe driving practices shall be followed:

Managers must authorize drivers following evaluation of driver criteria to drive and maintain anAECOM-owned, leased, or rented vehicle; a client or customer-owned vehicle; or a personalvehicle operated in the course of conducing AECOM business.



AECOM employees may not use mobile communication devices, including hands-freetechnology. This restriction includes employees that use personal vehicles for company business.

The driver shall conduct pre-trip vehicle inspections prior to each trip. A vehicle inspectionchecklist may be used to guide the inspection process.

All drivers shall complete defensive driver training. Additional training (i.e., hands-on defensivedriver training) may apply for medium and high-risk drivers; see Driving procedure S3NA-005-PR1 and SHE Training procedure S3NA-003-PR1 for more details.

Drivers who are to undertake trips in excess of 250 miles (400 km) each way, drive in remote orhazardous areas, or when otherwise deemed necessary, shall develop and document a JourneyManagement Plan (JMP).

FITNESS FOR DUTYOne of AECOM’s nine Life-Preserving Principles is Fitness for Duty (see Fitness for Duty procedureS3NA-008-PR1). Fitness for duty means that individuals are in a state (physical, mental, and emotional)that enables them to perform assignments competently and in a manner that does not threaten the healthand safety of themselves or others. On certain projects or for specific tasks, fit for duty certifications maybe requested of medical providers by SHEMs or Human Resources (HR). Employees should report towork fit for duty and unimpaired by substances or fatigue. Supervisors must observe their employees andwork with the employee, SHE staff, and HR to address deficiencies. AECOM will not tolerate retaliationagainst any employee for filing a complaint or concern regarding their fitness for duty or participating inany way in an investigation.

One aspect of fit for duty is fatigue management. AECOM has developed procedures that limit workperiods or requires additional rest under certain circumstances, including during long-distance travel orwhen working at high altitudes. These procedures also set limits on extended work periods of 14 hoursper day or 60 hours per week. A fatigue management plan is required if longer working hours arenecessary (see Fatigue Management procedure S3NA-009-PR1).

SUBSTANCE ABUSEDrug and alcohol abuse poses a serious threat to the health and safety of employees, clients, and thegeneral public as well as the security of our job sites, equipment, and facilities. AECOM is committed tothe elimination of illegal drug use and alcohol abuse in its workplace and regards any misuse of drugs oralcohol by employees to be unacceptable. AECOM policy (S3NA-019-PR1) prohibits the use,possession, presence in the body, manufacture, concealment, transportation, promotion or sale of thefollowing items or substances on company premises. Company premises refer to all property, offices,facilities, land, buildings, structures, fixtures, installations, aircraft, automobiles, vessels, trucks, and allother vehicles and equipment—whether owned, leased, or used.

Illegal drugs (or their metabolites), designer and synthetic drugs, mood or mind alteringsubstances, and drug use-related paraphernalia unless authorized for administering currentlyprescribed medication;

Controlled substances that are not used in accordance with physician instructions or non-prescribed controlled substances; and

Alcoholic beverages while at work or while on any customer- or AECOM-controlled property.

This policy does not prohibit lawful use and possession of current medication prescribed in the employeesname or over-the-counter medications. Employees must consult with their health care provider about anyprescribed medication’s effect on their ability to perform work safely and disclose any restrictions to theirsupervisor.

Although some states may pass laws legalizing medical or recreational marijuana use, the use, sale,distribution, and possession of marijuana are violations of federal law and AECOM policy, and will subjectan employee to disciplinary action up to and including termination in accordance with controlling law.


Page 1

Two-Page Short Visit – Safe Work PlanCAUTION: This Short Visit Safe Work Plan (SV-SWP) template is intended for low risk site visits only. It is only appropriate if the scope ofwork is limited to driving, walking, taking notes, and taking photographs, for a duration of time no longer than 3 days. It should not be used ifthe conditions at the site being visited are hazardous or high risk. Use at an active construction site is acceptable if escorted by the Client, orGeneral Contractor (or similar). If any physical work beyond this limitation is planned, review the DCS Americas SH&E page for alternativetemplates. This SV-SWP is a pre-visit hazard assessment and provides proper planning for training, personal protective equipment, weathergear, etc.

INSTRUCTIONS: The author should review and complete this Short Visit SWP, which must be carried in the field. All text, checklists, andforms in RED, should be completed by the preparer. Contact your Office Safety, Health, and Environment Representative (SHER) or AreaSH&E Manager (ASHEM) for assistance if needed and for review and approval upon completion. Note: This document contains hyperlinksthat require connection to the AECOM network and access to Ecosystem.

Project Name: Exide Off-Site Residential IQAA – ARCADIS Project Number: 60521235 20000F

Project Manager: Print Nameand Sign:

Shelley Howard (LA)858-837-0656

Date: November 28, 2016Revised: February 17, 2017

List all personnel making thesite visit. Print Name andSign:

Dennis Day Kay Dietrich

Escort Required?Contractor with site accessagreement must be present beforeentering property.

Luis Smith Greg Yanagihara

Paul Peterson Brian Ho

Stephen Penrose Miriam Akselrod

Mike Snyder Eric Patschull

Andrew Ewing Carlos Landaverde Matt Simpson Natasha Bolas

Andrew Vigna Bryan Stempson Crysta Wells Chris Avalos

Laura Adona Sam Stephens Martha Boss

SH&E: Print Name and Sign:Tom Zdeb714-697-3229

Approval Date: November 28, 2016

Report ALL SH&E Incidents, no matter how minor, to the Incident Hotline: 800-348-5046.

This reporting includes any vehicle incident, any injury or illness potentially related to a project including minor injuries that may or may notrequire first aid, fires, theft, regulator inspections, environmental releases, etc. See Attachment A for more information regarding incidentreporting and response.

Identify the nearest Occupational Clinic and Hospital to the site that accepts AECOM Workers Compensation Insurance (see Attachment Bfor instructions). If the nearest such clinic or hospital is an unreasonable distance from the site, identify nearer hospitals or clinics. Attachmaps and directions to the clinics and hospitals in Attachment B.

Nearest Occupational Clinic: US Healthworks Medical Group,P.C.

Phone Number: 323-722-8481

Address: 3430 Garfield Ave, Commerce, CA 90040

Nearest Hospital: St Francis Medical Center Phone Number: 310-900-8900

Address: 3630 E Imperial Hwy, Lynwood, CA 90262

Minimum Personal Protective Equipment (Note: If any PPE beyond that listed is required, do not use this template)

First Aid Kit Gloves: n/a Insect Repellent Flame Resistant Clothing Sunscreen Hearing Protection Hard Hat (if overhead hazards) Safety Vest (mandatory) Safety Shoes (mandatory) Safety Glasses (observing work – N/A)


Page 2

Training: OSHA 10-hour Construction (required for active construction sites Biennial field safety training (All Workers)

HAZWOPER (hazardous material or waste management) Lead Asbestos Hydrogen Sulfide Ladders

Defensive Driving (required for any driver).

Worker Check-in/Check-out Procedure: Hourly check-in or text message to CIH Team Lead. No lone worker – alwaysaccess site with Contractor present.

SITE INFORMATION AND SCOPE OF WORK

Site Description: Exide Off-Site Residential IQAA

Client or Third-PartyOperations Client contractor performing site assessment of soil contamination for lead.

Scope of Work Performing third party QA for client of their contractor sampling operations.

PRE-VISIT HAZARD IDENTIFICATION AND CONTROLS

Identify the top three or more hazards most likely to result in serious injury or fatality that may occur during the visit and discussmitigations.


Vehicle accidents Be aware of traffic and weather conditions. Check vehicle prior to driving. Obey traffic signals and local rules of theroad. No distracted driving. Look ahead and check surroundings frequently.

When standing near or on road wear a high visibility vest.

Unexpectedinteraction withhumans/dogs

Do not access a property without the Sampling Contractor who has the site access authorization.

Stay in the area with the access authorization and leave if a dog is present or resident indicates that site work isunwelcome.

Identify the top three (or more) lesser hazards most frequently anticipated to occur during the visit (i.e., insects, heat, trip hazards, etc.)


Slips, trips and falls No distracted walking. Stay in well lit areas. Do not hurry.

Dehydration Drink plenty of water.

Sunburn Wear sunscreen a long sleeve shirt and a hat. Sunglasses may also be helpful.

Task Hazard Assessment: The task hazard assessment (THA) is a handwritten field form based on “Stop and Think” as the first thingyou do before starting work activities. It is required daily in addition to this two-page pre-task planning SV-SWP. Many times whenemployees arrive in the field, situations are different than originally planned for. The THA asks workers to assess risk by estimating theprobability of negative consequences and reducing the potential severity. If the risk is moderate or high, the THA requires the worker todescribe steps to reduce the risk. If the hazard(s) cannot be successfully mitigated, the visit is not allowed to proceed. The preparer shalldownload one Task Hazard Assessment form (S3NA-209-FM6) for each day in the field. All employees and visitors must sign the THAdaily. All steps to be performed must be discussed, including driving to the site, parking, and walking. Staple the THAs to the SWP at theend of the visit and keep with the project file.

Journey Management Plan: Drivers who are to undertake trips in excess of 250 miles (400 km) each way, drive in remote or hazardousareas, or when otherwise deemed necessary, shall develop and document a Journey Management Plan (JMP). Vehicles shall have a writteninspection before use (personal, rental, or fleet) as part of the JMP. The preparer shall download copies of the Journey ManagementPlan (S3NA-005-FM1) and the Vehicle Inspection Checklist (S3NA-005-FM2) and insert after this cover sheet in the final SWP. Tripis less than 250 miles and not in a remote or hazardous area.


Page 3

Safety, Health, and Environment Policies and Procedures: Attachment C to this SV-SWP summarizes important AECOM policiesand procedures that apply to all Design and Consulting Services (DCS) Americas jobs. For a complete list of Policies and Procedures, thepreparers shall review the AECOM SHE Procedures Checklist (S3NA-209-FM3) and download and attach to this SWP all applicableprocedures, checklists, forms, and attachments from this link.

ATTACHMENTS

Attachment A: Incident and Observation Reporting, and Emergency ResponseAttachment B: Hospital/Clinic MapsAttachment C: AECOM SHE Procedures



Attachment AIncident and Observation Reporting, and

Emergency ResponseThis attachment describes AECOM’s Incident and Observation reporting process, and providesemergency response procedures for several types of emergency that could apply to any field visit. TheDCS Americas Incident Response flow chart is included in this attachment.

INCIDENT REPORTINGAny incident for which assistance by SHE is required, including any injury – even if no first aid isrequired – must be reported. Incident reporting procedures are described below. Incidents include anyinjury, fires, environmental releases, vehicle incidents, incidents where the public is involved, andsecurity-related incidents.

1. If the incident is a significant or life-threatening emergency, theemployee or supervisor shall immediately dial 911 or the appropriateemergency contact phone number for your site.

2. The employee or supervisor shall contact the Incident Hotline (800-348-5046) for assistance with all non-life-threatening injuries or illnesses.

3. Within 1 hour, the employee or supervisor must verbally notify theiroperational leader or Area SH&E Manager.

4. The supervisor, or delegate, must make initial notification inIndustrySafe within 4 hours for significant incidents, or 24 hours for lesssignificant events event.

5. Client and account management notifications may also apply. TheProject Manager will make any necessary notification as listed in theIncident Flowchart below.

SAFETY OBSERVATIONSSafety Observations are observations made by employees or subcontractors of condition or behavior thatcould contribute to an incident, prior to the incident occurring. Observations can identify at-risk behaviorsor conditions as well as positive behaviors or conditions that contribute to preventing an incident.

MEDICAL EMERGENCIESIn the event of a life-threatening or critical emergency, AECOM employees should dial 911 and follow therecommended instructions. However, in less serious situations, an injured employee or a coworkershould contact the Incident Hotline at 800-348-5046 to ensure that the employee receives the best care atthe best time (i.e., within the first hour following an injury or potential injury). By contacting the IncidentHotline, the worker may be connected with AECOM’s doctor and nurse provider, WorkCare, for first aidadvice. If recommended by WorkCare, the supervisor or a coworker should drive the injured employee tothe project-designated clinic or hospital. A map to the designated hospital and clinic is included asAttachment B, and the locations and addresses are included on page 1 of the SV-SWP.

LIGHTNING/WEATHER-RELATED EMERGENCIESBe Aware: Check the weather forecast before participating in outdoor activities. If the forecast calls forthunderstorms, postpone your trip or activity, or make sure adequate safe shelter is readily available.Many applications available for iPhone or Android phones have lightning alert capabilities or displaylightning strikes on radar maps; download one for your smart phone and enable location services toreceive alerts.

Scan QR Code toaccess IndustrySafe,

Incident Reporting



Go Indoors: Remember the phrase, "When thunder roars, go indoors." If you see lightning andcannot count to 30 before hearing thunder, the lightning is too close for comfort. Find a safe, enclosedshelter when you hear thunder. Safe shelters include homes, offices, shopping centers, and hard-topvehicles with the windows rolled up.

Crouch Close to the Ground and Separate: If you are caught in an open area, crouch down in a ball-like position (feet and knees together) with your head tucked and hands over your ears so that you aredown low with minimal contact with the ground. Do NOT lie down. Lightning causes electric currentsalong the top of the ground that can be deadly over 100 feet away. Crouching down is the bestcombination of being low and touching the ground as little as possible.

Separate: If you are in a group during a thunderstorm, separate from each other. This separation willreduce the number of injuries if lightning strikes the ground.

If a person is struck by lightning:

Call 911 or other Emergency Services Contact.

Assess the scene to ensure that, if lightning strikes, continuing risk to rescuers does not exist. Forother electrical-related emergencies (non-lightning), ensure the source of electricity has beendeenergized.

Proceed with cardiopulmonary resuscitation (CPR) if victim is not breathing.

VEHICLE INCIDENTS

All vehicles besides personally owned vehicles or fleet vehicles should be rented through CarsonWagonlit Travel (accessible via Ecosystem) to ensure that AECOM insurance is included in the rentalrate. All other insurances at the rental counter should be declined when renting a vehicle via CarsonWagonlit Travel.

In the event of a vehicle incident (including collisions as well as mechanical difficulties such asbreakdowns and flat tires), the following response is recommended. For breakdowns and flat tires,contact an emergency provider. For rental vehicles, contact the rental company. To the extent possible,AECOM personnel should not change flat tires or perform similar repairs.

If a collision has occurred, assess the situation and move all occupants (except the injured) out of furtherharm’s way. If safe to do so, remove the car from the traveled way. Call 911 if necessary, and report theincident to the Incident Hotline at 800-348-5046 as soon as practical. If appropriate, wait for police toarrive. Provide insurance information to other drivers if necessary or requested and collect the same(AECOM’s rental vehicle insurance policy for Enterprise or Avis can be found on the DCS AmericasUnited States or Canada travel pages. If possible, obtain names and phone numbers of witnesses. Takephotographs of the scene if possible. DO NOT ADMIT LIABILITY, AGREE TO PAY FOR DAMAGE, ORSIGN A DOCUMENT RELATED TO AN INCIDENT EXCEPT AS REQUIRED BY LAW.

CLIENT-SPECIFIC REQUIREMENTS

No client specific requirements other than prompt notification at this time




Page B-1 [month & year]

Attachment BHospital/Clinic Maps

Clinic Map for US Healthworks Medical Group, P.C.

Hospital Map for St Francis Medical Center



Attachment CAECOM SHE Procedures

STOP WORK AUTHORITYAECOM empowers and expects all employees to exercise their Stop WorkAuthority (see Stop Work Authority procedure S3NA-002-PR1) if an incidentappears imminent, or when hazardous behaviors or conditions are observed. Astop work request can be informal if the situation can be easily corrected, or mayrequire shutting down operations if revised procedures are necessary to mitigatethe hazard. If an AECOM employee observes an imminently hazardous situationon a site controlled by others (i.e., a client-managed contractor), the employee canalways stop work for themselves by removing themselves from the situation.Employees also may attempt to stop work to avoid allowing the contractor to cometo harm by immediately notifying the contractor foreman or site engineer, or ifnecessary, the client or party managing the contractor.

No employee should object to the issuance of a stop work request, nor can anydisciplinary action be levied against the employee. All employees must agree that the situation has beenmitigated before resuming work. No employee will be disciplined for refusing to work if they feel it isunsafe.

ROLES AND RESPONSIBILITIESRoles and responsibilities for the project team are defined in Safety, Health and Environment (SHE)procedure S3NA-209-PR1. The Project Manager (PM) is responsible for developing this SWP andestablishing a budget to implement the controls and training required. The PM is also responsible forensuring that the plan is implemented, that appropriate documentation is generated, and that records aremaintained. The SHE Representative (SHER) or SHE Manager (SHEM) is responsible for reviewing andapproving this SWP, and assisting with other SHE matters upon request. A Site Safety Officer (SSO)may be appointed to oversee implementation of the SWP in the field. All project team members areresponsible for reviewing and abiding by this SWP, performing daily (or more frequent) task hazardassessments, stopping work when necessary to correct unsafe behaviors or conditions, and reportingincidents promptly to the PM and AECOM Incident Hotline at 800-348-5046).

SHORT SERVICE EMPLOYEEA Short Service Employee (SSE) is an employee with fewer than 6 months’ experience working on fieldprojects or an employee who has not completed the required training or received required certifications(see SSE procedure S3NA-002-PR1). The PM will identify all SSEs working on the project, and eachSSE will be assigned to an experienced team member so all activities may be monitored. SSEs shall beeasily identified in the field environment, such as through wearing a specific colored hardhat or amanufacturer-approved orange stripe applied to their hardhat, or be clearly identified by some othersystem. Any new employee shall wear the designated SSE identifier until the PM determines theemployer has the knowledge, skills, and ability related to the specific hazard on the project.

DRIVING AND VEHICLE SAFETYThe proper operation of vehicles is critical to protecting the safety of AECOM employees andsubcontractors. Drivers face numerous hazards while operating vehicles. Some of the hazards includecollision with another vehicle, collision with a fixed object, vehicle break-down or failure, or falling asleepor becoming otherwise incapacitated while driving. All employees and subcontractors will adhere toprocedure S3NA-005-PR1. The following safe driving practices shall be followed:

Managers must authorize drivers following evaluation of driver criteria to drive and maintain anAECOM-owned, leased, or rented vehicle; a client or customer-owned vehicle; or a personalvehicle operated in the course of conducing AECOM business.



AECOM employees may not use mobile communication devices, including hands-freetechnology. This restriction includes employees that use personal vehicles for company business.

The driver shall conduct pre-trip vehicle inspections prior to each trip. A vehicle inspectionchecklist may be used to guide the inspection process.

All drivers shall complete defensive driver training. Additional training (i.e., hands-on defensivedriver training) may apply for medium and high-risk drivers; see Driving procedure S3NA-005-PR1 and SHE Training procedure S3NA-003-PR1 for more details.

Drivers who are to undertake trips in excess of 250 miles (400 km) each way, drive in remote orhazardous areas, or when otherwise deemed necessary, shall develop and document a JourneyManagement Plan (JMP).

FITNESS FOR DUTYOne of AECOM’s nine Life-Preserving Principles is Fitness for Duty (see Fitness for Duty procedureS3NA-008-PR1). Fitness for duty means that individuals are in a state (physical, mental, and emotional)that enables them to perform assignments competently and in a manner that does not threaten the healthand safety of themselves or others. On certain projects or for specific tasks, fit for duty certifications maybe requested of medical providers by SHEMs or Human Resources (HR). Employees should report towork fit for duty and unimpaired by substances or fatigue. Supervisors must observe their employees andwork with the employee, SHE staff, and HR to address deficiencies. AECOM will not tolerate retaliationagainst any employee for filing a complaint or concern regarding their fitness for duty or participating inany way in an investigation.

One aspect of fit for duty is fatigue management. AECOM has developed procedures that limit workperiods or requires additional rest under certain circumstances, including during long-distance travel orwhen working at high altitudes. These procedures also set limits on extended work periods of 14 hoursper day or 60 hours per week. A fatigue management plan is required if longer working hours arenecessary (see Fatigue Management procedure S3NA-009-PR1).

SUBSTANCE ABUSEDrug and alcohol abuse poses a serious threat to the health and safety of employees, clients, and thegeneral public as well as the security of our job sites, equipment, and facilities. AECOM is committed tothe elimination of illegal drug use and alcohol abuse in its workplace and regards any misuse of drugs oralcohol by employees to be unacceptable. AECOM policy (S3NA-019-PR1) prohibits the use,possession, presence in the body, manufacture, concealment, transportation, promotion or sale of thefollowing items or substances on company premises. Company premises refer to all property, offices,facilities, land, buildings, structures, fixtures, installations, aircraft, automobiles, vessels, trucks, and allother vehicles and equipment—whether owned, leased, or used.

Illegal drugs (or their metabolites), designer and synthetic drugs, mood or mind alteringsubstances, and drug use-related paraphernalia unless authorized for administering currentlyprescribed medication;

Controlled substances that are not used in accordance with physician instructions or non-prescribed controlled substances; and

Alcoholic beverages while at work or while on any customer- or AECOM-controlled property.

This policy does not prohibit lawful use and possession of current medication prescribed in the employeesname or over-the-counter medications. Employees must consult with their health care provider about anyprescribed medication’s effect on their ability to perform work safely and disclose any restrictions to theirsupervisor.

Although some states may pass laws legalizing medical or recreational marijuana use, the use, sale,distribution, and possession of marijuana are violations of federal law and AECOM policy, and will subjectan employee to disciplinary action up to and including termination in accordance with controlling law.

Procedure Checklist (S3NA-209-FM3)Revision 5 October 31, 2016PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 3

Americas

Procedure Checklist S3NA-209-FM3

The following AECOM SH&E Procedures generally apply to all projects. Review the requirements of each procedure and determineappropriate steps to ensure project compliance with the requirements.

Determine the applicability of these procedures tothe work activity Yes See # Determine the applicability of these procedures to

the work activity Yes See #

Safe Work Standards and Rules Yes 001 First Aid Yes 012Stop Work Authority Yes 002 Housekeeping Yes 013SH&E Training Yes 003 Manual Lifting Yes 014Incident Reporting, Notifications & Investigation Yes 004 Injury and Claims Management Yes 018Driving Yes 005 Substance Abuse Prevention Yes 019Behavior Based Safety Yes 007 Recognition & Rewards Yes 020Fitness for Duty Yes 008 Risk Assessment & Management Yes 209Emergency Response Planning Yes 010 Regulatory Inspections Yes 211Fire Protection Yes 011 Compliance Assurance Yes 216

The following SH&E procedures only apply when specific activities are conducted by AECOM and AECOM subcontractor personnel. Ifyou answer "Yes” to any of the questions below, review the SH&E procedure indicated and determine the appropriate steps necessaryto ensure compliance with the requirements.

Will work activities involve any of thefollowing? No Yes See # Will work activities involve any of the

following? No Yes See #

Abrasive blasting or exposure to abrasive blastingmedia or waste?

335 Excavations or exposure to excavation hazards? 303,331

Potential exposure to ticks, snakes, poisonousplants, and other biological hazards?

313 Flammable or combustible materials used orstored which could constitute a fire hazard?

011,126

Use of aerial lifts? 323 Use of portable, gas powered, electric, and/orpowder actuated hand tools?

305,327

Potential exposure to air contaminants inhazardous concentrations?

110,123127

Hazardous materials shipping? 116

Asbestos surveys or abatement oversight? 109 Hazardous substances – chemical or healthhazards?

110,115127


Potential exposure to Bloodborne Pathogens (i.e.blood or other bodily fluids)?

111 Hazardous waste activities (investigative orremedial)?

117,204

Work over or near water? 315 Heat Stress potential to employees working in: Hot environments; or Impermeable Chemical Protective Clothing?

113

California job activities? 209 Heavy equipment use? 309Corrosive materials used or handled? 125 Hot Work (welding, cutting, grinding)? 332Confined space entries? 301 Drilling, boring and direct-push probing? 321,

331Cranes or hoists? 310 Lead exposures (lead paint removal, lead in dust,

etc)?110

Demolition activities of any type of structures? 336,339

International travel? 214

Drilling activities? 321,331

Use of Manbasket (Crane Suspended PersonnelPlatforms) for working at heights?

310

Use of small watercraft (e.g., boats, canoes)? 333 Work on or near streets and/or roadways? 306Environmental and hazardous waste laws andregulations are applicable to activities?

204 Commercial motor vehicles used? 320

Exposure to chemical/physical/biological agentsand/or activities that require Medical Surveillance?Examples would include exposures to; Noise,Asbestos, Lead, Hazardous Waste, HighAltitudes, Carcinogens, Respirator Use.

128 Working at heights of greater than 4 feet (1.22meters), 6 feet (1.83 meters) forconstruction/demolition, or as defined byjurisdiction?

304

Noise exposures? 118 Potential exposure to subsurface and/or overheadutilities?

322,331

Ladder use? 312 A chartered aircraft? 318Exposure to eye, head, hand, foot, or otherhazards that require the use of personal protectiveequipment?

208 Exposure to uncontrolled energy sourcesincluding electrical, fluid, pneumatic, fuel, steam,gravity, and hazardous material?

325

Use of portable gauges (e.g., nuclear-densitygauges) containing sealed radioactive sourcematerials?

122 Work with live electrical systems and/or potentialelectrical hazards?

302

Respiratory protection use – required and/orvoluntary?

123 Work at altitudes greater than 7,000 feet (~ 2,100meters)?

124


Scaffolding? 311 All-terrain vehicle use? 319

Compressed gases? 114 Use of computer workstations for data entry,CADD, word processing, etc.?

016

Laboratory activities? 119 Tool, equipment or job-specific potential formusculoskeletal disorder hazards?

016

Work on or near railroad transportation systems? 329 Exposure to recognized hand hazards? 317Work at a client site requiring compliance with theOSHA Process Safety Management Standard?

328 Are employees or contractors required to operatePowered Industrial Vehicles (e.g., forklift trucks)?

324

Subcontractors to perform activities (e.g., drilling,excavation, hot work, etc.) with their ownpersonnel and/or equipment?

213 Down-hole geologic logging operations associatedwith geotechnical explorations or caissoninspections?

330

Competent person required to be designated? 202 Potential exposure to non-ionizing radiation? 121Potential personnel exposure to temperaturesbelow 32oF?

112 Potential exposure to ionizing radiation? 120

AECOM personnel newly hired or transferred fromanother position?

015 Potential inhalation of chromium VI (hexavalentchromium)?

110

Work at a site regulated by the Mine Safety HealthAdministration (MSHA)?

341 Working alone in an area where they cannot beseen/heard by another person?

314

Diving activities? 334 Hoists, elevators or conveyors being used? 343Coordinate construction material storage on-site? 316 Tunnels, shafts and caissons? 330

Operating and testing compressed air systems? 337 Signs, signals or barricades will be used onsite? 346

Temporary floors, stairs, railings, or toeboardsbeing created?

342 Project security will be required? 010

Concrete will be poured or handled? 338 Installation of cofferdams being performed? 344

Steel erection activities being performed? 340 Use or handling of explosive or blasting agents? 336

Work on or transfer to/from marine transportation(e.g. barge, vessel)?

333 Mining operations are conducted or controlled byAECOM?

345

Working conditions or schedule (more than 12hours/day) may increase worker fatigue?

009 Exposure to hazards associated with moving partsof equipment and machinery?

326

Americas

Safe Work Standards & Rules S3NA-001-PR1

1.0 Purpose and Scope 1.1 Demonstrates AECOM’s commitment to the establishment and maintenance of workplaces free from

recognized hazards.

1.2 This procedure applies to all AECOM Americas based employees and operations.

2.0 Terms and Definitions 2.1 Safety Violation – Not following verbal or written safety policies, rules and procedures (e.g., horse play,

failure to wear selected PPE, abuse of selected PPE, etc.).

2.2 Safe Work Practices – Safe work practices are generally written methods outlining the requirements associated with how to perform a task with minimum risk to people, equipment, materials, environment, and processes.

2.3 Safe Job Procedures – Written step-by-step set of instructions about completing a specific task safely including control measures and responding to emergency situations.

2.4 SH&E Plan - A written, reviewed, and approved plan for how the required work will be completed in a safe manner (may also be known as a Safety Plan, Safe Work Plan, Health and Safety Plan, Accident Prevention Plan, etc.).

3.0 References 3.1 AECOM Employee Handbook

4.0 Procedure 4.1 Roles and Responsibilities

Managers and Supervisors 4.1.1

• Confirm compliance with all procedures and governmental requirements, and will be held responsible to prevent or bring any violations to the attention of the appropriate level of Management for corrective actions as per AECOM HR policies.

• Confirm implementation of, and compliance with, this procedure.

SH&E Managers 4.1.2

• Provide guidance as to safe work standards, rules, requirements and guidelines.

Human Resource Managers 4.1.3

• Provide guidance and direction to managers and supervisors implementing the disciplinary process for safety violations (as defined in the Employee Handbook).

Employees 4.1.4

• Responsible for adhering to all AECOM safe work standards, rules, requirements and instructions and to provide input as appropriate.

4.2 Safety, Health & Environment (SH&E) Procedures

Safe work practices and safe job procedures are embodied in AECOM’s SH&E Procedures and are 4.2.1available on the AECOM SH&E website.

Safe Work Standards & Rules (S3NA-001-PR1) Revision 3 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 2

Specific safe work practices and safe job procedures have been developed in conjunction with 4.2.2employees and with particular input from those who have significant experience.

AECOM SH&E Procedures have been developed to provide clear instruction regarding the safety 4.2.3and reporting requirements of staff and operations.

4.3 Inspections and Audits

The Manager directing activities of the facility, site, or project location shall conduct project audits 4.3.1and office inspections to identify safe work practices and potential safety violations.

4.4 Any employee who willfully disregards AECOM or client safety standards, rules or requirements is subject to disciplinary action.

Disciplinary action will be documented in accordance with AECOM Human Resources policy. 4.4.1

5.0 Records None

6.0 Attachments 6.1 S3NA-001-ATT1 Safety Rules

Safe Work Standards & Rules (S3NA-001-PR1) Revision 3 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 2 of 2

Americas

SH&E Training S3NA-003-PR1

1.0 Purpose and Scope 1.1 This procedure applies to all AECOM Americas-based employees and operations. These are the minimum

safety, health and environment (SH&E)-related training requirements and tracking procedures. Additional training requirements may exist related to a specific task. Specific geographic entities, business units, and projects may have additional training requirements.

1.2 This procedure was developed to assist employees and managers in the identification of training requirements and to define the AECOM procedures for tracking and documenting SH&E training. The goals of this procedure are to ensure regulatory compliance and to provide employees with the information and training they need to accomplish their work assignments safely; prevent injuries to themselves, coworkers, surrounding communities, and customers; and protect company and/or customer property and the environment.

1.3 Major objectives of this procedure include:

• Identify accountability, responsibility, and authority pertaining to SH&E training program requirements. • Establish minimum training course and/or instructor criteria to support compliance with applicable

regulatory requirements as well as AECOM policy. • Provide a framework to assess participant competency and understanding. • Define recordkeeping requirements for the training program. • Maintain consistency in SH&E training content throughout the Americas.

2.0 Terms and Definitions 2.1 Compliance Training – Training meant to provide a safe and healthy workplace for AECOM employees and

others through adherence to legislative and regulatory mandates (e.g., Federal, State, Provincial, Territorial, local/municipal governments and agencies thereof).

2.2 Conformance Training – Training developed by AECOM intended to further develop the AECOM SH&E culture, as specified in AECOM SH&E policy and procedure, or client requirements.

2.3 Learning Management System (LMS) – An electronic training delivery and data management system utilized for implementation of the SH&E training program.

3.0 References 3.1 S3NA-015-PR1 Short Service Employees

3.2 S3NA-202-PR1 Competent Person Designation


4.1.1 Executives

• Establish adequate resources (budget, staffing, etc.) to implement this procedure. • Assignment/support of Learning Management System administration duties.

4.1.2 Supervisors/Managers

• Confirm new employees complete the AECOM Safety Orientation. • Assist employees in identifying training requirements.

SH&E Training (S3NA-003-PR1) Revision 3 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 5

• Identify supplemental employee training courses based on local/client requirements. • Identify additional employee SH&E training requirements based upon prudent risk management

considerations and local performance issues. • Re-evaluate training requirements whenever an employee’s assigned duties change

significantly. • Provide time and resources to allow employee to complete required training. • Implement corrective actions when employees fail to meet training requirements. • Confirm that the appropriate level of training is being assigned to the employee with regard to

their specific job and task assignments and client needs. • Confirm employees have current and applicable training to the employee’s assigned tasks

associated with the program or project.

4.1.3 Vice President SH&E

• Establish and maintain this procedure. • Provide the necessary tools, support, and staff for on-going development and support of the

training program. • Report/communicate training status to senior management.

4.1.4 SH&E Managers

• Ensure management understands the function of the LMS and provide training, access and resources.

• Work with management to develop schedules, develop skills of employees assigned with training and recordkeeping duties, and provide training classes as requested.

• Review and approve qualifications of safety training providers. • Approve training lesson plans and course agendas for training courses to determine if the

course content meets compliance/conformance requirements. • Offer training participants the opportunity to evaluate training events. • Report compliance with training program requirements to line management. • Develop a training calendar.

4.1.5 Employees

• Complete the AECOM Safety Orientation. • Coordinate with their supervisor to complete required training within any specified timeframes. • Monitor their training expiration dates and coordinate refresher training to prevent expiration of

any required training certification. • Maintain a personal record of all training certifications. • Supply copies of training completion certificates for inclusion in the LMS, as requested. • Provide feedback on training through the evaluation process.

4.2 Identifying Required Training

4.2.1 All new employees shall complete the AECOM Safety Orientation.

• The AECOM Safety Orientation communicates the responsibility of each employee for a safe working environment and establishes AECOM’s commitment to safety.

• The orientation communicates AECOM’s Safety, Health and Environment (SH&E) Policy and the fundamental principles of the SH&E Management System; Safety for Life and the Life Preserving Principles. Employees are informed of various aspects of the program, including but not limited to: o Monitoring and evaluation of the program by leadership on an ongoing basis. o Availability of AECOM policies and procedures and reference to the AECOM intranet site.


o The importance and requirement of pre-planning, including hazard assessment basics. o Responsibility to report unsafe actions and conditions and the authority to stop unsafe

work. o The availability and importance of task specific training, refresher training, and related

initiatives. o Basic requirements and importance of incident reporting, notifications and investigation. o Substance abuse prevention program, fit for duty requirements and the availability of

medical support. • Employees shall also complete any applicable site specific field or office orientations.

o Employees shall be oriented to the layout of the site and instructed on the recognition of unsafe conditions.

o Employees shall be informed of the site specific field or office hazards, any applicable control measures and any site specific field or office requirements and restrictions (e.g. rules, required PPE, etc.) through the review of the applicable field or office SH&E Plan.

o Site specific orientations shall include the location specific Emergency Response Plan, including any required actions and responsibilities.

o As applicable, the site specific orientation may address any Short Service Employee requirements. Refer to S3NA-015-PR1 Short Service Employees.

o As applicable, any regulatory or client specific requirements and restrictions.

4.2.2 Employee training requirements are dictated by the work each employee performs (or is expected to perform) and the geographic area(s) where the employee performs these activities. Employees include all AECOM personnel (e.g. office/field personnel, supervisors, managers, etc.).

• The attached SH&E Training Matrix (S3NA-003-FM1) is a matrix of the most common courses that may be required, the frequency, and expected participants. The Attachment contains four tables. Table 1 is applicable to all Business Groups of AECOM. Table 2-4 are Business Group-specific requirements. Table 1 and the applicable Business Group-specific table should be used to evaluate an employee’s training requirements.

• Additional tools such as a Training Assessment may be developed at the business group level if desired to further define training requirements.

4.2.3 Training requirements must be evaluated upon hire. Employees shall not undertake a task for which they have not been adequately trained. Training requirements must also be re-evaluated periodically and whenever an employee’s assigned duties change significantly.

4.3 Training Competency Levels

4.3.1 Information Dissemination

• Information is provided to employees through verbal or written communication. • This type of training may be used in scenarios where the goal is to provide information to

employees with no expectation of implementation or executing a regulatory requirement or SH&E procedure.

• The communication is mostly one way and there is no confirmation or knowledge assessment (e.g., test, interactive discussion, etc.) that the employee must pass to demonstrate understanding and meet a training goal. Examples of this type of communication would be newsletters, safety alerts, webinar presentations, video only presentations, etc.

4.3.2 Awareness Level

• Awareness-level training is applicable to training where the primary goal is to transfer knowledge from the organization to participants.

• Training will typically take the form of instructor-led discussions, presentation of related video content, and/or self-directed e-learning modules.


• In most cases comprehension assessment will be performed through discussion of the training topic with the participants and/or a simple quiz. When quizzes are provided employees will successfully complete at least 80% of the questions.

4.3.3 Performance Level

• Performance-level training will build upon the Awareness level. The goal of Performance Training is to have an employee successfully demonstrate that they can apply the knowledge discussed during training and perform the desired skills necessary to perform their job.

• Training materials are provided and discussed, and will incorporate a demonstration of the skills to be completed.

• The instructor will gauge the level of understanding through interactive discussion with participants and a pass/fail designation of demonstrated skills by the employee. A test or quiz of moderate difficulty will be provided, with participants scoring 80% or better, followed by the successful demonstration of the desired skill to receive certification.

4.3.4 Competent Person Level

• Competent Person-level certifications may be applicable to, and dictated by, specific regulatory standards. Refer to S3NA-202-PR1 Competent Person Designation for additional guidance.

• When Competent Person-level certifications are offered, comprehension assessments will build upon Performance-level certification.

• Competent Person certifications will incorporate classroom training along with on-the-job mentoring provided by employees previously certified to the Competent Person-level in the area of competency being sought. Candidates for Competent Person certification will be required to score 80% or better on administered written exams.

• Additionally, candidates must be capable of repeatedly demonstrating the desired skills and regulatory knowledge, both in a classroom setting as well as in an actual work setting to the Instructor, Manager for the program or project the employee is seeking to gain and apply the certification to, and/or the mentoring Competent Person.

• Competent Person(s) will be designated on a program/project-by-program/project basis, in accordance with S3NA-202-PR1 Competent Person Designation. Forms to document certification and designation of a Competent Person are provided with the procedure and a record of the designation will be maintained within the project files and LMS.

4.4 Training Delivery

4.4.1 Internal Training

• Internal training is performed by AECOM’s internal resources and may include intranet and classroom-based training.

• To ensure consistency in content and duration and in meeting regulatory and company requirements, AECOM training materials should be used as the basis for training whenever they are available. Trainers may always elect to supplement the base training materials for these courses with specifics for the program, project, customer, office, or geographic unit.

• AECOM instructors shall have the experience, education and competency and any required current licensing, registrations and/or certifications relevant to the course taught. Training format and material shall be appropriate to the topic and audience. Refer to S3NA-003-FM4 SH&E Training Syllabus Template.

• Course content of training provided on an annual basis will be updated as appropriate, or multiple versions of training may be developed for rotating use, to provide participants with new learning materials and avoid stagnation.

• Course content shall be periodically reviewed, with no greater than five years between reviews.


4.4.2 External Training

• External vendors conduct training that is not available through internal training sources. This training may be classroom or on-line training. External vendors should be pre-approved by the SH&E Department prior to any employee attending a training class.

4.5 Training Evaluation

4.5.1 At the conclusion of a training event, participants will be provided with the opportunity to anonymously evaluate the training session with through the use of S3NA-003-FM3 Course & Instructor Evaluation or an online survey.

4.5.2 Training instructors will review evaluations at the conclusion of training and request assistance addressing consistently noted issues if appropriate.

4.6 Training Expiration

4.6.1 Training will expire in accordance with requirements specified in applicable regulations or on syllabus. Expiration of training will be tracked electronically using the AECOM LMS. Employees tracking training outside of the AECOM LMS are responsible for tracking their individual training expiration dates. If training expires for an employee, they will be disqualified from performing tasks associated with the training when training is required by AECOM defined requirements or legislation/regulation to perform the tasks. Once training has been renewed, the employee will again be qualified to perform associated tasks.

5.0 Records 5.1 Those courses denoted in Attachment 1 or commonly required training will be tracked in the AECOM LMS.

5.2 Classroom training must be documented using an attendance record and course agenda. Attachment S3NA-003-FM2 SH&E Training Sign-In Sheet may be used to document attendance. Attachment S3NA-003-FM5 SH&E Training Certificate Template may be used to document course completion. Course completion may also be documented by LMS-generated certificates when allowed by regulation.

5.3 For training provided by customers/vendors, training documentation must be entered into a training database or LMS and documentation shall be maintained by the employee. Copies of certificates or other evidence of required project training may be included in program or project training files.

5.4 In some cases, objective evidence of comprehension is required (passing a test) and this information may be tracked in addition to the course information.

5.5 Attendance sheets, agendas, course evaluations, completed tests, and copies of certificates will be maintained. These should be filed in program or project training files by course then by date for easy access/auditing.

5.6 Locations/projects/programs will maintain records on any project, program, or location- or site-specific training requirements.

6.0 Attachments 6.1 S3NA-003-FM1 SH&E Training Matrix

6.2 S3NA-003-FM2 SH&E Training Sign-In Sheet

6.3 S3NA-003-FM3 Course and Instructor Evaluation

6.4 S3NA-003-FM4 SH&E Training Syllabus Template

6.5 S3NA-003-FM5 SH&E Training Certificate Template


http://collaboration.na.aecomnet.com/SHEC/Lists/SHE%20Training%20Evaluation/overview.aspx

Incident Reporting, Notifications & Investigation (S3NA-004-PR1) Revision 4 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 6

Americas

Incident Reporting, Notifications & Investigation S3NA-004-PR1

1.0 Purpose and Scope 1.1 To provide direction for timely reporting, notification and investigation of SH&E incidents.

1.2 This procedure applies to all AECOM Americas based employees and operations.

2.0 Terms and Definitions 2.1 Fatality – Loss of life of any AECOM employee, AECOM subcontractor personnel, client personnel or

member of the general public.

2.2 Lost Time Injury/Illness – A work-related injury or illness that has caused a worker to be absent from work following the day that the injury or illness occurred.

2.3 Recordable Injury/Illness – A work-related injury or illness that results in the following. (See S3NA-017-PR1 Injury & Illness Recordkeeping for additional information.)

• Fatality; • Medical treatment beyond first aid; • Days away from work; • Restricted work or transfer to another job; • Loss of consciousness; and/or

• A significant injury or illness as diagnosed by a physician or licensed health care professional; and/or

• Injuries or illnesses determined under criteria established in S3NA-017-PR1 Injury & Illness Recordkeeping.

2.4 Restricted Work (also called "Modified Work") – Occurs when an employee, after the initial day of injury, because of an AECOM work-related injury or illness:

• Is assigned to another job on a temporary basis;

• Works at their permanent job less than full time;

• Works at their permanent job but cannot perform all duties normally performed at least once per week; or

• Performs light duty work at the direction of a Supervisor.

2.5 SH&E Incidents – The following events or situations as applied to AECOM employees and/or AECOM-controlled operations are considered SH&E Incidents:

• Any injury or illness to an AECOM employee or subcontractor, even if it does not require medical attention. This would include work-related injuries/illnesses that have become significantly aggravated by the work environment.

• An injury to a member of the public, or clients, occurring on an AECOM-controlled work site.

• Re-occurring conditions such as back pain or cumulative trauma disorders (e.g., carpal tunnel syndrome).

• Fire, explosion, or flash that is not an intended result of a planned event (e.g., remediation process, laboratory procedure).

• Any incident involving company-owned, rented, or leased vehicles (including personal vehicles used for company business).

• Any failure to comply with the requirements of a regulatory permit issued to AECOM.


• Any notice of violation or notice of non-compliance received from a regulatory authority.

• Property damage resulting from any AECOM or subcontractor activity.

• Unexpected release or imminent release of a hazardous material.

• Confirmed or suspected chemical or biological exposure.

• A safety-related complaint from the public regarding AECOM activities.

• SH&E-related incidents that could result in adverse public media interest concerning AECOM or an AECOM project.

• Any inspection by a safety, health, & environmental enforcement agency.

2.5.1 Significant SH&E Incident – Any SH&E incident that meets/involves the following criteria:

• Fatality;

• Amputation;

• Hospitalization for treatment for more than 24 hours (admission);

• Any single event resulting in more than one employee requiring medical treatment or more than one employee being away from work more than three days;

• Any SH&E-related Consent Agreement/Order/Lawsuit or enforcement action seeking more than $10,000 or alleging criminal activity;

• Any spill or release of a hazardous material that is reportable to a regulatory agency;

• Any Notices of Violation resulting from not operating within a regulatory agency permit/license or consent;

• Any incident resulting in property damage expected to exceed $10,000 US dollars;

• Any security-related incident that could have caused significant harm to an AECOM employee; and/or

• Any Near Miss that may have resulted in any of the above but because of “luck” did not happen.

2.5.2 Near Miss – This is defined as an event having the potential to cause injury, health effects, environmental impairment, or property damage as described in the above categories – but did not. For example:

• A crane drops a 454 kilogram (1,000 pound) beam during a lift – and nobody is hurt, no equipment or property is damaged.

• A work crew is conducting a survey along the highway. A vehicle leaves the roadway and the vehicle enters the survey area at 80 kilometers per hour (50 miles per hour). The vehicle misses an employee by 1 meter (3 feet); the driver recovers control of the vehicle and leaves the area.

2.5.3 Security Incident – Any security related incident that could cause harm to or is associated with an AECOM employee in the course of duty.

2.6 SH&E Incident Report (IR) Form (S3NA-004-FM1 SH&E Incident Report Form) – Form used to document incidents which shall be completed when there is no internet access to the on-line incident management system (e.g., IndustrySafe). IR’s shall be completed within 4 hours for a Significant Incident and 24 hours for all other SH&E incidents. IR’s should be submitted to the Supervisor and SH&E Manager.

3.0 References 3.1 S3NA-017-PR1 Injury & Illness Recordkeeping

3.2 S3NA-018-PR1 Injury & Claims Management



4.1.1 Employee

• In an emergency/life-threatening situation, use the appropriate local emergency phone numbers and seek immediate medical care.

• For work-related non-emergency medical support contact the following immediately, regardless of time of day/day of week.

o Construction Services (CS) & Management Services (MS) – Notify supervisor and SH&E personnel. Upon approval from the supervisor and SH&E personnel, contact WorkCare using the AECOM-dedicated line at 877-878-9525.

o Design & Consulting Services (DCS) – Contact the DCS Incident Reporting Line at 800-348-5046 where information regarding the incident will be collected and if an injury/illness has occurred. If medical support is needed, the employee will be transferred to WorkCare.

• Immediately notify his/her Supervisor that an incident (including a Near Miss) has occurred, the circumstances involved, the nature and extent of the injuries/illness, and whether medical treatment may be required. Except for emergency situations, affected employees are required to discuss their injury/illness status with their Supervisor and SH&E Manager, and/or project SH&E professional prior to obtaining medical treatment.

• Do not discuss the incident with members of the news media or legal representatives (except AECOM legal counsel or your personal legal advisor) unless directed to do so by AECOM management.

• Do not make statements pertaining to guilt, fault, or liability.

• Incident Reporting - Complete a report within four hours of a Significant Incident and 24 hours for all other SH&E incidents. If injury/illness prevents completing the report, the Supervisor will be responsible for completing the report.

o Construction Services (CS) & Management Services (MS) – Complete S3NA-004-FM1 SH&E Incident Report Form and provide to SH&E personnel for entry into AECOM’s on-line incident reporting system (e.g., IndustrySafe).

o Design & Consulting Services (DCS) – Complete an electronic incident report in AECOM’s on-line incident reporting system (e.g., IndustrySafe). If an employee does not have internet access, a hardcopy S3NA-004-FM1 SH&E Incident Report Form shall be completed and submitted to the SH&E Manager.

• Near Miss Reporting - Complete on-line reporting (e.g., IndustrySafe,) within 24 hours of the event occurring.

4.1.2 Supervisor

• In an emergency/life-threatening situation, use the appropriate local emergency phone numbers and seek immediate medical care for the employee.

• Address any immediate corrective actions required to make the scene safe. Consult with the SH&E Manager and management if guidance is required.

• For Significant Incidents immediately contact management up to the Operations Executive and SH&E Manager by phone once the situation has stabilized.

• If an incident occurs on a client-controlled site, management will ensure that appropriate client notifications are made within the required time frames. These notification requirements will be documented in project-specific planning documents.

• Drug and alcohol testing shall be performed in accordance with the business group drug and alcohol (substance abuse) testing program.


• Complete an initial incident notification using on-line incident management system if employee is not capable/incapacitated and any other applicable documentation and attach to the on-line report such as:

o Police Report

o Photographs of incident scene

o Witness statements

o Federal/State/Province specific forms

o Timeline

o Root cause analysis

• Review the incident report or the near-miss report for completeness and accuracy. Ensure the reports are distributed properly.

• Assist with incident evaluation and investigation as directed by management. The preliminary investigation shall be completed within 7 working days of an incident.

• With management, identify cause(s) of the incident and identify corrective actions needed to avoid recurrence.

• Implement corrective actions as directed by management. • Where there is potential for criminal, civil or regulatory action against AECOM or any of its

employees or subcontractors, a representative of AECOM’s legal team (typically regional legal counsel) shall be contacted prior to any external communication, correspondence, or meeting concerning any incident, governmental investigation, or environment impact. AECOM’s Counsel, or designee, may supplement this policy or require additional measures to protect the best interests of AECOM and its employees.

4.1.3 SH&E Manager

• If required, notify regulatory agencies of the incident. • Complete external reporting requirements, if required. • As appropriate, assist in an incident investigation and review. • Report all fatalities and/or Significant Incidents to the VP SH&E and Operations Executive

immediately by phone if not already notified by the Supervisor. • Ensure electronic entry of incident information in the on-line incident management system and

coach Supervisors and Employees on completing investigations. Be responsible to manage open incidents until closure.

• Enter corrective actions as a result of incident investigation into the on-line incident management system and monitor to completion.

4.2 Incident Investigation

4.2.1 Perform root cause investigations on the following types of incidents:

• A recordable injury or illness of an AECOM or subcontractor employee.

• A vehicle incident involving an AECOM employee (while working) where either the employee or a member of the public is hospitalized.

• Incidents that result in significant adverse public media interest in AECOM or an AECOM project.

• Any near miss or incident occurring on projects undertaken for specific clients, where AECOM has contractually agreed to participate in safety systems that dictate that all near misses and incidents undergo a root-cause analysis.

• Damage to Company- or Government-owned equipment that exceeds $25,000, unless otherwise required by a client.


• A release to the environment of a substance in excess of a mandated reportable quantity, and requiring the response of external response organizations.

• Any near miss that a SH&E Manager determines—if taken to its logical conclusion—would have resulted in a fatality, multi-day lost-workday case, and/or inpatient hospitalization.

• Any incident that the Vice President of SH&E or SH&E Manager deems appropriate for an investigation.

4.2.2 The following actions will be taken to investigate an incident:

• The Manager will notify the responsible SH&E Manager that a recordable incident has occurred.

• The investigation may require that an investigation team be assembled. The team will consist of personnel from operations and SH&E.

• The responsible SH&E Manager may include other appropriate members of management in an investigation team, and may solicit input from AECOM Legal regarding the investigation. The person leading the investigation will be trained in investigation techniques and root-cause analysis.

• If deemed appropriate by the Vice President of SH&E, the responsible SH&E Manager will complete the investigation under the direction of AECOM Legal Counsel and the Vice President of SH&E (or designee).

• Following an incident, immediately determine the sources of evidence. Evidence may include a listing of people, equipment, and materials involved; a recording of environmental factors such as weather, illumination, temperature, noise, ventilation; and physical factors such as fatigue and medical conditions.

• The investigation process will include interviews with those involved or those directly witnessing the event.

• The investigation team lead should ensure that investigation tools are available (e.g., cameras, protective equipment, tape measures, marking devices, etc.).

• Store evidence (e.g., witness statements, photographs, documentation, etc.) that is collected during the investigation in a secured and locked location.

• If photos are taken, a photo log should be created as the photos are taken during the investigation.

• Prepare an Incident Investigation Summary (S3NA-004-FM2) for any investigation within 7 working days of the incident. The Incident Investigation Summary should be uploaded into on-line incident management system.

• Investigation reports will identify the critical factors involved in the incident. Develop direct and contributing causes to identify the root cause(s) of an incident. Investigators will evaluate causes associated with human activities, physical causes, and systems causes. The report will identify corrective actions, and assign a responsible party and due dates.

• Incident Investigation Report (S3NA-004-FM3) may be used as a template to prepare a detailed incident investigation report.

• The responsible Manager (or designee) should complete a Lessons Learned (S3NA-004-FM4) within 7 working days of the incident. This Lessons Learned shall be forwarded to the SH&E Manager or Vice President of SH&E and after review and approval be distributed to operations. This will then be used for communication to AECOM staff in order to facilitate the communication of lessons learned. The Lessons Learned will contain only basic facts; will be without reference to a site, location, or employee; and will be developed solely for the purpose of conveying lessons learned to prevent a similar incident, illness, or injury. Lessons Learned information should be posted on the Company intranet for other employees to access.

4.2.3 Release of the investigation report outside of AECOM may only be authorized by the business group Vice President of SH&E (or designee).


4.2.4 Following the completion of the incident investigation and development of corrective actions, it is critical that the requirements for preventing a recurrence of the event be implemented prior to re-starting the activity.

4.3 Injury & Claims Management

Refer to S3NA-018-PR1 Injury & Claims Management for guidelines to ensure that employees receive appropriate, immediate, and high-quality health care services that will minimize disability and promote rapid recovery.

4.4 Fatalities & Significant Incidents

4.4.1 Immediately notify AECOM management by telephone (or other direct means) in the order listed below for incidents involving an AECOM employee or subcontractor: death, inpatient hospitalization, amputation, burns to a major portion of the body, loss of sight in an eye, or equipment damage valued at more than $100,000 (USD). (Refer to the Business Group reporting procedures for required contacts and notification times.)

• Appropriate senior management for the affected program.

• Business Group Vice President of SH&E.

• Notifications in accordance with the applicable Emergency Response Plan.

4.4.2 The Vice President of SH&E will notify the AECOM Management, Chief Safety Officer and the Vice Presidents of SH&E for the other business groups.

4.4.3 If required, the designated SH&E Manager or site/project (or designee) will notify federal and state authorities as appropriate within the required timeframe (usually 8 hours).

4.4.4 The Vice President of SH&E in the business group in which the serious incident occurred will direct the investigation. Subject matter experts from other AECOM business groups may be asked to assist in the investigation.

4.4.5 Prepare documentation related to the incident at the direction of AECOM Legal Counsel. Documentation must contain “Privileged and Confidential” and “This document was prepared at the direction of counsel for use in anticipated litigation.”

4.4.6 Route copies of incident reports, medical reports, certificate of death, and other correspondences to the Vice President of SH&E (or designee) and AECOM Legal to maintain privilege.

4.5 Executive Incident Reviews

Executive Incident Reviews will be conducted in accordance with S2-001-SM1 Safety, Health & Environment Management System Manual & Tier II Global Requirements.

5.0 Records 5.1 Incident reports and supporting documentation are maintained in the on-line incident management system.

5.2 If a hardcopy Incident Report is generated it should ultimately be scanned and kept in the on-line incident management system. All incident information must be retained by AECOM. Records relating to occupational injury and incidents must be kept for up to 30 years (or permanently in the Northwest Territories), depending on the classification of incident.

6.0 Attachments 6.1 S3NA-004-FM1 SH&E Incident Report

6.2 S3NA-004-FM2 Incident Investigation Summary

6.3 S3NA-004-FM3 Incident Investigation Report

6.4 S3NA-004-FM4 Lessons Learned

Americas

Behavior-Based Safety S3NA-007-PR1

1.0 Purpose and Scope The purpose of this procedure is to describe the AECOM approach to implementing our behavior-based 1.1

safety program.

Behavior-based safety is a process that provides a higher level of safety excellence by promoting proactive 1.2involvement, building ownership, and fostering communication that relates to employee safety. A primary concept is that most accidents are due to at-risk behavior, and behavioral changes may be made that significantly reduce accident potential.

This procedure applies to all AECOM Americas based employees and operations. 1.3

2.0 Terms and Definitions At-Risk Behavior: Individual actions that increase the chance of injury, despite knowledge of the hazard. 2.1

An example is excessive speed while driving.

Activators: Items that are intended to produce desired behaviors. Activators for safety include, but are not 2.2limited to, policy statements, safety procedures, training, safety slogans, posters and signs, health and safety plans, safe work plans, safety meetings, and rules and regulations.

Behaviors: Visible actions on the part of individuals and can be characterized as safe (following health and 2.3safety plans, using work practices that minimize risk, coaching others on safe behavior, having safety as a priority over speed and convenience, etc.), or at-risk.

Consequences: Result of safe and at-risk behaviors, and can therefore be positive or negative. Examples 2.4of consequences include self-approval, reprimand, peer approval, penalty, feedback, inconvenience, and comfort. The most effective consequences are positive, immediate, and certain.

3.0 References None 3.1

4.0 Procedure Roles and Responsibilities 4.1

4.1.1 Manager or Supervisor

• Implementation of this procedure is the responsibility of the manager directing activities of the facility, site, or project location.

• Provide clearly defined safety expectations and encourage/reinforce the implementation of safety observations.

• As appropriate, provide consequences for at-risk observed behaviors throughout the course of the work shift.

• As appropriate, provide acknowledgement for observed safe behaviors throughout the course of the work shift.

4.1.2 Employee and Co-Worker

• Intervene when observing at-risk behavior.

• Provide positive feedback for safe behavior.

• Volunteer to be observed.

Behavior Based Safety (S3NA-007-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. Page 1 of 2

Values of Behavior-Based Safety 4.2

4.2.1 Employees hold safety as a core value.

4.2.2 Each employee feels responsible for the safety of their co-workers as well as themselves, and takes action accordingly.

4.2.3 Each employee is willing and able to “go beyond the call of duty” on behalf of the safety of others.

Identification of At-Risk Behaviors 4.3

4.3.1 Observations will be used by AECOM Safety Officers to help identify at-risk behavior.

4.3.2 Employee observations

• Employees may perform a safety observation of another AECOM employee, subcontractor or member of the public.

• Observation checklists may be used as a tool to help identify safe and at-risk behaviors and why the behavior(s) occurred. S3NA-007-FM1 Behavior Based Safety Checklist may be used.

• Employees will be instructed on using the checklists.

• The checklists will include the expected safe behaviors.

• Peers will complete the checklist for applicable work tasks.

• Checklists may vary depending on a client/project to include additional behaviors.

Feedback to Employees 4.4

4.4.1 Observers will immediately provide one-on-one feedback to the observed, noting both safe and at-risk behaviors.

4.4.2 Observer and observee will discuss the identified barriers to safe behavior, and potential solutions.

4.4.3 Management and Safety staff will verify compliance with this procedure.

Feedback Follow-up 4.5

4.5.1 Observation checklists may be collected and discussed at periodic safety meetings.

4.5.2 The manager will review the trends for at-risk and safe behaviors and report the trends to the employees. The manager will implement corrective actions to address at-risk behaviors.

Training 4.6

4.6.1 Employees will be trained on the value of behavior based safety and observations, how to perform an observations and how to provide feedback.

5.0 Records None 5.1

6.0 Attachments S3NA-007-FM1 Behavior Based Safety Checklist 6.1

Behavior Based Safety (S3NA-007-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. Page 2 of 2

Americas

Emergency Response Planning S3NA-010-PR1

1.0 Purpose and Scope 1.1 Providing the requirements for preparation and planning for potential emergencies that may occur while

AECOM staff are working.

1.2 Applies to all AECOM Americas-based staff working inside and outside an AECOM office, including location and project environments.

1.3 The intent of this plan is to:

• Enable prompt, informed emergency responses.

• Promote the safety of workers, visitors, and those responding to an emergency.

• Reduce the potential for destruction of goods and other property.

• Reduce the magnitude of environmental and other impacts.

• Help those responding to an emergency quickly determine and initiate proper remedial actions.

• Reduce recovery times and costs.

• Provide confidence to workers, visitors, and those responding to an emergency that emergencies will be properly managed.

1.4 This procedure represents AECOM’s minimum requirements and should be augmented by more stringent local regulatory requirements and/or client requirements.

1.5 Location Specific Emergency Response Plans are to be included in the respective Office Safety, Health and Environment Plan (refer to Global Office Safety, Health & Environment Plan) or the location specific SH&E Plan (refer to S3NA-209-PR1 Risk Assessment & Management).

1.6 Emergency Response is an initial response which may require additional actions as detailed in RS2-003-PR1 Disruptive Event Response Standard.

2.0 Terms and Definitions 2.1 Emergency – An unplanned situation or event (including natural disasters) resulting in involvement of the

public emergency services, police, fire, paramedic, or the environmental regulatory authorities.

2.2 Emergency Response Coordinator – An individual in a worksite or project environment designated to lead and direct the immediate emergency response.

2.3 Local Resilience Coordinator (LRC) – A manager designated as the Office or Worksite lead for local level organizational resilience who may or may not be the emergency response coordinator. The LRC is the point of contact with the Region Resilience Team in determining further action, including notifications, following an initial emergency response. Refer to RS2-003-PR1 Disruptive Event Response Standard.

2.4 First Aid Provider – Is a First Aid, CPR, and AED trained, volunteer, AECOM employee who provides emergency first aid or treatment (including performing CPR and applying an AED) to someone who is injured or suddenly ill, before emergency medical services (EMS) arrives. This is a voluntary action and not an occupational duty assigned by AECOM. They may use a limited amount of equipment to perform initial assessment and provide immediate life support and care while awaiting arrival of emergency medical services. Refer to S3NA-012-PR1 First Aid.

2.5 Floor Marshall – An individual in the office environment designated to lead and direct the immediate emergency response.

Emergency Response Planning (S3NA-010-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. Page 1 of 9

2.6 Floor Warden – An individual in the office environment, as required by building design and employee numbers, designated to assist the Floor Marshall in directing the immediate emergency response.

3.0 References 3.1 GRG-001-RP4 Operational Security Plan

3.2 RS2-003-PR1 Disruptive Event Response Standard

3.3 Global Office Safety, Health & Environment Plan Template

3.4 S3NA-004-PR1 Incident Reporting, Notifications & Investigation

3.5 S3NA-011-PR1 Fire Protection

3.6 S3NA-012-PR1 First Aid

3.7 S3NA-111-PR1 Bloodborne Pathogens

3.8 S3NA-209-PR1 Risk Assessment & Management


4.1.1 Managers

• Develop and implement Location Specific Emergency Response Plans and security standards for the applicable office, location and/or project personnel.

• Confirm Location Specific Emergency Response Plans and security standards are included in the respective Office Safety, Health & Environment Plan or location specific SH&E Plan.

• Confirm appropriate training of employees as determined by the potential emergency situations, regulatory requirements and, if applicable, client requirements.

• Confirm the emergency response plan is communicated to all affected personnel.

• Confirm that necessary training and resources appropriate to the potential emergencies is provided to AECOM employees.

• Confirm that necessary and appropriate emergency response equipment is readily available.

• Confirm that emergency drills are completed annually or more frequently as appropriate to the risk of the potential emergency or as required by legislation. Confirm the effectiveness of the procedure and, as needed, take corrective action. The S3NA-010-FM1 Emergency Response Drill Report or equivalent shall be used to confirm the completion and effectiveness of the drill.

4.1.2 Safety, Health &Environment (SH&E) Manager

• Assist in the development and implementation of emergency response plans and security standards for the applicable office, location and/or project personnel.

• Review and, as necessary, implement emergency response plans and security standards.

4.1.3 Supervisors


• Confirm employees have completed any required training associated with the identified potential emergencies.

• As applicable, confirm that employees have access to communication devices that are in good working order. Maintain current rosters of employees under their supervision.


4.1.4 Employees

• Participate in any required training and drill exercises. • Report any potential or actual threatening situations to the Manager, Supervisor and/or

Emergency Response Lead. • As applicable, oriented to the potential risk of violence and instructed how to identify and

respond to violent situations.

• Report an injury or adverse symptom as a result of an incident of violence and when appropriate consult a physician for treatment or referral


4.2 Emergency Response Plan (ERP)

4.2.1 An assessment shall be completed by the Manager of each location to determine the potential emergency situations and the adequate number of First Aid Providers, first aid supplies and medical requirements, including determining the response time and availability of Emergency Medical Services (EMS). Refer to S3NA-012-PR1 First Aid.

4.2.2 Managers will establish and implement the location specific ERP using S3NA-010-FM2 Location Specific Emergency Response Plan Template. The ERP shall be communicated to all affected employees.

4.2.3 The location specific ERP will include:

• The location of the muster point, first aid, fire extinguishers, fire exits, AED, and other emergency equipment.

• Defined roles and responsibilities in the event of an emergency.

• A contact list that includes, as applicable, fire, police, ambulance, poison control, First Aid Providers on location, fire wardens on location, Site Safety Officer, security, SH&E committee, SH&E Reporting number for reporting all AECOM incidents, and other required emergency contacts.

• Procedures appropriate to the potential emergency situations.

• As applicable, maps to appropriate services, such as hospital or medical clinic.

• S3NA-010-FM2 Location Specific Emergency Response Plan Template shall be completed according to the office or worksite’s needs.

4.2.4 The location specific Emergency Response Plan (ERP) will comply with all governing regulations.

4.2.5 The location specific ERP shall be included in the location specific Office Safety, Health & Environment Plan (refer to Global Office Safety, Health & Environment Plan) or the location specific SH&E Plan (refer to S3NA-209-PR1 Risk Assessment & Management).

4.2.6 If the hazard assessment for the location indicates a need for planned evacuation or rescue, appropriate written procedures will be developed and implemented.

• Depending upon the various contributing factors to the potential emergencies, the procedures may require coordination with a third party rescue provider, or preparations for mass evacuation away from a site.

• If applicable, procedures should be developed to assist any personnel with disabilities in the event of an evacuation.

4.2.7 The location specific emergency plan will be readily available to personnel.

• Worksites shall post the ERP at all worksite entrances and/or develop alternate methods to confirm ERP accessibility, such as placing the ERP at muster points, on appropriate vehicle dashboards, driver door pockets, glove boxes, muster points, etc.


• In offices and shop locations the plan will be posted at all entrances and other suitable locations throughout the workplace, such as the SH&E noticeboard or first aid room.

4.2.8 Appropriate methods to account for AECOM employees and visitors shall be established.

• Visitor registers, tailgate/toolbox sign-in sheets and/or staff listings shall be available in the event of evacuation.

• Employees leaving location should alert appropriate personnel (supervisor, reception, or other responsible party) prior to departure, as applicable, provide expected time of return and alert the appropriate personnel upon return.

4.2.9 Staff will be trained for involvement in an emergency evacuation or rescue; however, all evacuations may require special preparation and arrangements with third party rescue providers in the following circumstances:

• work at high angles,

• work in confined spaces or where there is a risk of entrapment,

• work with hazardous substances,

• underground work,

• work on or over water,

• work in remote isolation, and

• workplaces where there are persons who require physical assistance to be moved.

4.2.10 The ERP will address a clear path of travel to and from a working area, as applicable:

• The access will be made obvious and most direct with adequate illumination.

• The access will remain clear and unobstructed at all times.

• No material or equipment may be stored or temporarily left in path of egress.

• A traffic barrier will be used for facilitating vehicle and pedestrian traffic.

• Parking areas shall not restrict access by emergency personnel and vehicles. • The access route will have a clear line of vision into oncoming traffic lanes.

4.2.11 All staff will be advised of the location of first aid services, equipment, and supplies.

4.2.12 The ERP shall be tested for deficiencies through emergency response drills annually or more frequently as required by legislation. Emergency drills such as man-down, hurricane/tornado drill, security, first aid are recommended to be conducted and lessons learned documented quarterly.

4.2.13 The ERP shall be reviewed annually or more frequently as required by legislation.

4.3 First Aid

4.3.1 Refer to S3NA-012-PR1 First Aid and S3NA-111-PR1Bloodborne Pathogens for additional information.

4.4 Other Emergency Response Equipment

4.4.1 Portable fire extinguishers shall be provided of appropriate class, size, and quantity in accordance with local legislation and S3NA-011-PR1 Fire Protection.

4.4.2 Provide eye wash stations (where appropriate to hazards).

4.4.3 Maintain an ERP and emergency kit appropriate to the hazards associated with the location (e.g., earthquakes, tornadoes, hurricanes, etc.).


4.5 Communications

4.5.1 Supervisors are responsible for confirming that crews have access to communication devices that are in good working order, have reception in the area in which the crews will be working, and meet the needs of the planned check-in and emergency response procedures. This may include:

• 2-way radios, • Cellular phones (or combination cell phone/2-way radio), • Satellite phones, • Car phones, or • Personal Locator Beacons.

4.5.2 The Manager will be responsible for confirming that crews have the appropriate means of communication before leaving for the worksite. The type of communication device will depend on the location and circumstances of the job task.

4.5.3 All staff is responsible for maintaining the communication devices in good working order before leaving for the field and for ensuring that battery-operated electronic devices have been recharged or have fresh batteries.

4.5.4 All staff is responsible for keeping communication devices clean and dry to facilitate their effective operation.

4.6 Visitors

4.6.1 All visitors to the location shall receive a safety orientation that includes ERP information.

• Visitors to worksite shall review the location specific SH&E Plan or Task Hazard Analysis (THA) and attend/review and sign the applicable tailgate/toolbox meeting.

• Visitors to offices and shop locations shall sign a Sign In/Out register as this record will be used to check and make sure all visitors are accounted for in the event of an emergency (e.g. evacuation to muster point). Refer to S3NA-010-FM5 Office / Shop Visitor Register.

4.6.2 In the event of an evacuation, visitors working directly with an AECOM host will be the escorted by their host to the muster point.

4.6.3 For in-house meetings, safety orientations will be delivered before the meeting begins so all visitors are aware of the evacuation routes and procedures

4.7 Emergency Response

4.7.1 Employees responding to emergency situations should take no unnecessary risk. In the case of an emergency, the First Aid Provider will promptly provide injured workers with a level of care within the scope of the attendant's training, objectively record observed or reported signs and symptoms of injuries and exposures to contaminants, secure medical treatment for workers with injuries considered by the first aid attendant as being serious or beyond the scope of the attendant's training.

4.7.2 All incidents will be reported in accordance with S3NA-004-PR1 Incident Reporting, Notifications & Investigation.

4.7.3 If emergency action is required to correct a condition that constitutes an immediate threat to workers, only those qualified and properly instructed workers necessary to correct the unsafe condition may be exposed to the hazard and every possible effort will be made to control the hazard while this is being done.

4.7.4 In the event of an evacuation, all employees and visitors will gather together at the muster point for a roll call. Upon evacuation or dismissal, no unauthorized or nonessential personnel are allowed access to the facility or project area during an emergency.

4.7.5 All accident and emergency sites will be immediately secured to prevent unauthorized access or the possibility of further risk to workers, property, or the public at large.


4.7.6 All emergencies will be managed by the AECOM emergency management personnel identified in the ERP. This may include security personnel.

• The Local Resilience Coordinator (LRC) shall be the key point of contact with the Region Resilience Team in order to obtain further direction following an initial emergency response.

• Additional response via Resilience Teams shall be in alignment with RS2-003-PR1 Disruptive Event Response Standard.

4.7.7 During an emergency, AECOM Employees shall take direction from AECOM members of the emergency team, (e.g. emergency coordinator, floor wardens, etc.) and outside professional responders, as appropriate, who are in control of the situation.

4.7.8 Employees should render assistance in the safest possible manner, using appropriate personal protective equipment and precautions.

4.7.9 Other actions that may be necessary shall be included as applicable in the location’s specific ERP. These include, but are not limited to:

• Notification of local authorities. • Contact with appropriate AECOM security personnel for assistance. • Notification of client representatives and any security group having authority on the worksite.

4.8 Post-Emergency Follow Up

4.8.1 If Regional, Geography or Enterprise Resilience Teams were convened, follow up response will be at the Team’s direction.

4.8.2 Prior to resuming operations, the work area will be inspected to confirm that conditions are under control and no longer pose a hazard to employees. In the case of a fire or bomb threat, this inspection is to be done by the ranking public emergency responder. Management approval to return shall then be obtained in order to return to work.

4.8.3 The Emergency Response Procedure Action Checklist shall be completed (Contained in S3NA-010-FM2 Location Specific Emergency Response Plan Template).

4.9 Security

4.9.1 Conduct an evaluation of the worksite or location, local conditions, and contract stipulations to determine a need for:

• Access Control • Vehicle Registration • Identification badges for employees and visitors • Fencing • Security Guards • Outside Lighting • Secure Storage Areas • Alarm Systems

4.9.2 S3NA-010-FM3 Site Security Checklist may be used to evaluate a location’s need for specific security and to subsequently develop appropriate measures. This form may also be used at intervals for a given location to evaluate the need for any change to the security measures in place.

4.9.3 Where physical security of a location is required, management, with the assistance of SH&E personnel, will be responsible for organizing and supervising security guards. A local bonded security force may be used for this purpose. As an alternative, an in-house security organization may be established.


4.9.4 On many projects, identification badges or numbers are provided for employees. It may be necessary to provide a qualified security officer or team to provide the following services:

• Orientation to the location for new hires and visitors. • Substance abuse testing for new hires. • Issuance of badges for new hires and visitors. • Briefing and debriefing for visitors. • Monitoring of location activities to prevent theft, espionage, and malicious damage.

4.9.5 When a security program is established, the location specific ERP, including the procedures, and fire prevention and protection programs, shall be planned and coordinated with the program’s security force.

4.9.6 On many projects involving military installations, nuclear work, and defense contracts, it may be necessary to provide a qualified security officer or team to monitor activities to prevent espionage, theft, malicious damage, and any compromise of classified information.

4.9.7 Contact the Human Resources Department for assistance if personnel security clearances are required.

4.10 Violence

4.10.1 Violence in the workplace training will be conducted where there is an elevated exposure to violence or, if required by regulation. Refer to S3NA-003-PR1 SH&E Training.

4.10.2 A risk assessment, refer to S3NA-010-FM3 Potential Violence Assessment Form, will be performed in any workplace in which there exists a risk of injury to workers from violence arising out of their employment or where required by regulation.

4.10.3 The risk assessment will include the consideration of:

• Previous experience in that workplace, • Occupational experience in similar workplaces, and • The location and circumstances in which the work will take place.

4.10.4 If an assessment identifies a risk of injury to workers from violence, the employer will establish procedures and work environment arrangements to eliminate or minimize the risk to workers from violence.

4.10.5 Controls will be implemented and communicated to employees to address the violence hazard. Control may include, but is not limited to, working in pairs, being assisted by police or other authority, having a clear emergency response procedure, and having access to a communication device.

4.10.6 Risk Assessment/Potential Violence Inspection Forms conducted for violence will be distributed to Managers and the applicable health and safety committees.

4.10.7 Workplace violence may include:

• Threatening behavior such as shaking fists, destroying property, or throwing objects. • Verbal or written threats—any expression of intent to inflict harm. • Harassment—any behavior that demeans, embarrasses, humiliates, annoys, alarms, or

verbally abuses a person and that is known to be or would be expected to be unwelcome. This includes words, gestures, intimidation, bullying, or other inappropriate activities.

• Verbal abuse—swearing, insulting, or condescending language. • Physical attacks—hitting, shoving, pushing, or kicking.

4.10.8 The risk of violence may increase during certain times of day and location. Be sure to plan ahead and take into account time of day, what tasks will be conducted, location(s), method of travel, and who might be accompanying.


4.10.9 Be prepared. Always carry electronic communications, such as mobile phones with emergency services numbers in speed dial list. If 911 is the emergency number, confirm that both mobile signal coverage and the 911 service work from the work location(s).

4.10.10 Public Meetings or Presentations:

• Facilitate and/or provide proper instruction to project employees on this procedure and how to identify and avoid potentially violent situations in public meetings or presentations.

• Identify community and emergency contacts. • Determine whether a community leader should accompany employees to the public meeting or

presentation. • Ask a community leader or local police if there are any homes/areas to be avoided. • Work with community leaders to make community residents aware of the work being

undertaken. If in doubt, err on the side of caution. Do not expose employees to potentially violent situations.

• Send out advance notice to area residents about the nature and purpose of the visit.

4.11 Public Visitations

4.11.1 Before entering any home or sampling site, employees shall assess the risk of violence and confirm safety of and proper protection of themselves and co-workers. If there is any doubt about individual or group safety, do not enter the premises/area.

• Where possible, work with someone from the community who is known by and knows the residents.

• Have easily visible identification available. • Be sensitive to cultural, social, and economic differences. • Attempt to learn about potential problems before entering the area. • Employees may not enter premises posted with Beware of Animal signs unless the owner has

confirmed employees will be safe.

4.11.2 Employees shall report all acts of violence to their Supervisor, SH&E Manager or Human Resources Manager.

4.11.3 All acts of violence will be reported by the employee to their Supervisor or Region Human Resources Manager.

• Report any physical contact or any violent threats to the local authorities immediately, and summon help.

• Any reported incidents of violence will be held in confidence and will be handled with integrity and discretion. All incidents will be handled in accordance with S3NA-004-PR1 Incident Reporting, Notifications & Investigation procedure. Any injuries or results of exposure to violence will be handled in accordance with AECOM policies and procedures.

5.0 Records 5.1 The Location Specific ERP will be filed in the project file.

5.2 ERPs shall be part of site SH&E audits.

5.3 Emergency Response Drill Reports, Security Checklists and Potential Violence Assessment Forms shall be maintained in the location or project safety files.

6.0 Attachments 6.1 S3NA-010-FM1 Emergency Response Drill Report

6.2 S3NA-010-FM2 Location Specific Emergency Response Plan Template


6.3 S3NA-010-FM3 Site Security Checklist

6.4 S3NA-010-FM4 Potential Violence Assessment Form

6.5 S3NA-010-FM5 Office / Shop Visitor Register


Americas

Fire Protection S3NA-011-PR1

1.0 Purpose and Scope 1.1 This procedure establishes the AECOM requirements for the selection, placement, use, and inspection of

fire extinguishing and fire detection equipment.

1.2 This procedure includes steps to reduce the likelihood of a fire at AECOM locations, and outlines actions to be taken in the event of a fire at an AECOM site.

1.3 This procedure applies to all AECOM Americas-based employees and operations.

2.0 Terms and Definitions 2.1 Combustible liquid – NFPA 30 and WHMIS Canada - A liquid that has a flashpoint at or above a

temperature of 100 degrees Fahrenheit (°F) or 37.8 degrees Celsius (°C).

2.2 Emergency Response Coordinator – An individual in a worksite or project environment designated to lead and direct the immediate emergency response. Refer to S3NA-010-PR1 Emergency Response Planning.

2.3 Flammable liquid –

• OSHA 29 CFR 1910.106 - Any liquid having a flashpoint at or below 199.4 °F (93 °C). • NFPA30 and WHMIS Canada - A liquid that has a flashpoint below a temperature of 100°F

(37.8°C), except any mixture having components with flashpoints of 100ºF (37.8ºC) or higher, the total of which make up 99 percent or more of the total volume of the mixture

2.4 Flashpoint – The lowest temperature at which a liquid gives off enough vapor to be ignited at the surface of the liquid.

2.5 Floor Marshall / Warden – An individual in the office environment designated to lead and direct the immediate emergency response. Refer to S3NA-010-PR1 Emergency Response Planning.

3.0 References 3.1 S3NA-004-PR1 Incident Reporting, Notifications & Investigation

3.2 S3NA-010-PR1 Emergency Response Planning

3.3 S3NA-126-PR1 Flammable & Combustible Liquids

3.4 S3NA-332-PR1 Hot Work

4.0 Procedures 4.1 Roles and Responsibilities

4.1.1 Manager / Supervisor

• Confirm that any fire extinguishing and detection equipment established at AECOM facilities, leased facilities, vehicles, or sites are properly installed / mounted and appropriately inspected by competent personnel.

• Determine the inspection arrangements and servicing of fire extinguishing, detection, and suppression equipment located on-site that does not fall under the AECOM span of control.

• Confirm that fire protection equipment that AECOM owns or leases is inspected and maintained in accordance with local fire codes.

• Confirm that all personnel who may use a portable fire extinguisher or other fire protection equipment are adequately trained in their use.

Fire Protection (S3NA-011-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 7

• Confirm that a location specific emergency response plan has been developed and is tested for efficiency and effectiveness on an annual basis as a minimum.

4.1.2 SH&E Manager

• Determine and approve the appropriate fire protection equipment kept at the location. • Assist with the development of location specific emergency response plane, and with

inspections, drills and investigations as required.

4.1.3 Floor Marshall / Warden or Emergency Response Coordinator

• Confirm that portable fire extinguishers kept at AECOM locations are inspected at required intervals (e.g. charged and checked regularly for corrosion or any other external damage).

• Confirm that all fire equipment that has been used, or that otherwise fails an inspection is immediately tagged and removed from service.

• Confirm that fire protection equipment is kept in a conspicuous location and that access to fire protection equipment is not blocked or impeded.

• Review and be familiar with the location specific emergency response plan. • Participate in any required training, drill exercises and reviews. • Confirm that all fire drills and emergencies are executed to plan details and location is

completely evacuated accordingly.

4.1.4 Employees

• Employees involved in operations where a fire extinguisher could be expected to be used shall be trained in its use (e.g. fixed facilities and project sites, fire watch, etc.). Training shall allow employees to familiarize themselves with the general principles of fire extinguisher use and the hazards involved with incipient stage fire-fighting. Training shall be renewed annually if applicable to the employee’s anticipated tasks.

• Shall familiarize themselves with the fire response and protection procedures that apply to their office and client sites when working for extended periods of time within the facilities of a client.

• Review and be familiar with the location specific emergency response plan. • Participate in any required training and drill exercises.

4.2 Planning

4.2.1 Identify flammable and combustible materials. Review SDSs to determine flammable and combustible hazards.

4.2.2 Conduct evacuation drills at least annually and review results for efficiency and effectiveness. Refer to S3NA-010-PR1 Emergency Response Planning.

• Maintain good housekeeping to reduce fire hazards, to ensure access to fire extinguishers and other firefighting equipment is not blocked or impeded, and to provide safe routes of egress should a fire occur.

4.2.3 All AECOM offices, sites and equipment shall be equipped with a fire extinguisher and/or fire protection equipment appropriate to the number of staff, location of the work, and job task, as specified by jurisdictional requirements and, as applicable, client requirements.

4.2.4 Fire protection equipment shall be suitable to the anticipated temperatures of the environment.

4.2.5 Portable Fire Protection Equipment may include, but is not necessarily limited to:

• Fire Extinguishers of appropriate size, class, and type for the specific hazards on-site • Round-nosed shovel • Axe or pulaski • Power saw • Fire blanket


4.2.6 Fixed Fire Protection Equipment may include, but is not necessarily limited to:

• Fire hose connections • Sprinkler / suppression systems • Halon systems • Fire doors • Smoke / fire detectors or monitors

4.2.7 All employees shall be constantly on the alert for conditions that might contribute to a fire and shall remove or report the hazard.

4.2.8 Portable fire extinguishing equipment, rated not less than 2A:20BC and suitable for the fire hazard involved, will be provided at convenient, conspicuously accessible locations according to anticipated hazards and in accordance with applicable jurisdictional requirements.

4.2.9 All employees shall know the location of firefighting equipment in their work area.

4.2.10 Access to a firefighting equipment (e.g. portable fire extinguishers, sprinkler / suppression heads, fire hydrants, detection monitor, etc.) shall not be blocked by material, equipment, or shelving.

4.3 Fire Prevention

4.3.1 If hot work must be performed, it shall be conducted only after a hot work permit has been issued and a fire watch is established. Refer to S3NA-332-PR1 Hot Work.

4.3.2 Areas identified as having flammable or combustible materials should posted with appropriate signage (e.g. no smoking, no open flame, etc.).

4.3.3 Smoking shall be restricted to designated areas and cigarette butts appropriately disposed of.

4.3.4 Outdoor

• Combustible materials will be stored with regard to the stability of piles and proximity to ignition sources. Height of piles shall comply with jurisdictional regulatory requirements (e.g. 29 CFR 1926.151 Open Yard Storage - maximum height of 20 feet [6 meters]).

• The method of piling combustible materials will be solid and in orderly regular piles. No combustible material will be stored outdoors within 10 feet (3 meters) of a building or structure.

• Driveways between and around combustible storage piles will be at least 15 feet (4.6 meters) wide and maintained free of accumulations of rubbish, equipment, or other articles or materials. Driveways will be spaced to produce a maximum grid system unit of 50 feet (15.2 meters) by 150 feet (45.7 meters).

• The entire storage site will be kept free from accumulations of unnecessary combustible materials. Weeds and grass will be maintained, and procedures will be established for periodic clean-up of the entire area.

• During dry weather and wildfire seasons, the below additional steps to prevent wildfires from starting and spreading will be implemented.

o Fires of any type are strictly prohibited, at all times,

o Defensible Space – A buffer zone or defensible space shall be established, around the work area of at least 50 feet (15.2 meters). This defensible space is created by clearing flammable materials away from the work area and buildings.

Remove flash fuels such as dead grass or vegetation that is down on the ground. (Do not remove live native plants from the natural area open space.)

Consistently monitor defensible space for maximum fire prevention.


o Smoking – Smoking will be limited to a designated area established by the Supervisor or Manager. During conditions that present a high risk for fire the area will contain a water-filled butt can and fire bucket. At instruction of the Supervisor or Manager, smoking may be prohibited during dry weather and wildfire season.

o Hot Work – During conditions that present a high risk for fire, all outdoors field hot work (welding, cutting or use of spark producing tools) should be suspended.

o Equipment – During dry weather and wildfire season, spark arrestors should be considered for use on mechanical equipment such as generators, chain saws, chop saws, string trimmers and off road vehicles to prevent sparks form exiting trough the exhaust pipe. Spark arrestors should be in proper working order. Vehicles with under carriage exhaust/catalytic converters shall not be parked in grassy areas.

4.3.5 Indoor

• Storage will not obstruct, or adversely affect, means of exit. • Fire doors and egress must be sized and designed for the occupancy type and numbers.

o Fire doors may not be propped open.

o Fire exit signs must be posted and paths of travel must be maintained as per jurisdictional requirements.

o Employees shall be oriented and familiar with exits and muster point(s).

• Materials will be stored, handled, and piled with regard to their fire characteristics. • Flammable and combustible fluids shall be appropriately handled and stored. Refer to S3NA-

126-PR1 Flammable & Combustible Liquids. • Non-compatible materials, which may create a fire hazard, will be segregated by a barrier

having a fire resistance of at least 1 hour. • Materials will be piled to minimize the spread of fire internally and to permit convenient access

for firefighting. Stable piling will be maintained at all times. Aisle space will be maintained to safely accommodate the widest vehicle used within the building for firefighting purposes.

• A clearance of at least 36 inches (90 cm) will be maintained between the top level of the stored material and the sprinkler / suppression deflectors.

• Clearance will be maintained around lights and heating units to prevent ignition of combustible materials.

• A clearance of 24 inches (60 cm) will be maintained around the fire door’s path of travel, unless a barricade is provided, in which case no clearance is needed. Material will not be stored within 36 inches (90 cm) of a fire door.

4.4 In the Event of a Fire

4.4.1 Initiate the response in accordance with the location specific Emergency Response Plan (ERP). Refer to S3NA-010-PR1 Emergency Response Planning.

4.4.2 Employees responding to emergency situations should take no unnecessary risk. If available, activate the nearest fire alarm or call for help before attempting to extinguish a fire. If the fire is too big to control with the equipment at hand, retreat.

4.4.3 Never face away from a fire. Always back away until at a safe distance.

4.4.4 Never use water on an electrical fire.

4.4.5 All fire extinguisher contents shall be applied from upwind and directed at the base or outer edge of the fire with a sweeping motion.

4.4.6 Never return a discharged fire extinguisher to its normal location. Take it out of service, tag the extinguisher for recharging, and replace it with a fully charged unit.


4.5 Fire Extinguishers

4.5.1 The minimum number of fire extinguishers will be maintained in accordance with building and occupancy codes. Additional extinguishers may be maintained depending on specific site requirements or needs. Extinguishers shall be kept in an obvious location that is known to all staff.

4.5.2 Vehicles and mobile equipment used for field work may be required to carry fire extinguishers, depending on client and/or industry standards. These fire extinguishers shall be secured to the vehicle, readily accessible, and never carried loose the cab. It is the responsibility of the vehicle or mobile equipment operator to confirm that these fire extinguishers are charged, secured, and available in good working condition.

4.5.3 Fire extinguishers shall be readily available wherever the potential for fire exists (e.g., during welding, grinding, or open flame operations.

4.5.4 Fire extinguishers will also be available in locations where flammable or combustible materials are stored, handled, or used.

4.5.5 Fire extinguishers will be readily accessible, properly maintained, regularly inspected, and promptly recharged immediately after use.

4.5.6 Only trained employees should use a fire extinguisher, and only if operation does not endanger the user.

4.5.7 In the event of a fire, follow the location-specific emergency procedures for contacting the appropriate firefighting personnel (e.g. local fire department, plant fire crew, etc.).

4.5.8 Location and Identification of fire extinguishers:

• Refer to the S3NA-011-ATT1 Portable Fire Extinguishers.

• Fire extinguishers will be located and installed as follows:

o Mounted in accordance with applicable building or site requirements.

o If maintained in vehicles or equipment, securely mounted using appropriate brackets in a readily accessible location.

o If a wheeled portable fire extinguisher, mounted and secured to the appropriate manufacturer supplied mobile bracket.

o Located where they are readily seen. If an obstruction is unavoidable, then a sign indicating the location of the extinguisher and/or color symbol (e.g., red markings) will be used.

o Fire extinguishers will always be positioned with the label visible.

o If extinguishers of different classes (e.g., one Class A and one Class B) are stored together, then they will be marked using stencils or signs indicating clearly for which type of fire each will be used.

o If an extinguisher contains an electrically conductive agent (e.g., water), it will be clearly labeled with a sign that states “Not for Electrical Fires” with letters visible from at least 3 feet (90 centimeters) away.

o Extinguishers will not be left on the floor but will be hung on a wall, column, or other appropriate support or will be of the wheeled or cart type. Extinguishers of not more than 40 pounds will be hung so that the top is not more than 5 feet (1.5 meters) above the floor. Extinguishers greater than 40 pounds (18.1 kilograms) will be hung so that the top is not more than 3½ feet (1 meter) from the floor. The bottom of the extinguisher will not be less than 4 inches (7 centimeters) from the floor.

• Installation locations of fire shall be appropriate to the operating temperature range (e.g. can or cannot tolerate freezing).


4.6 Fixed Fire Protection Equipment

4.6.1 The design of fixed fire protection equipment will be reevaluated whenever the occupancy changes (e.g., increases) or the fire hazards increase.

4.6.2 Fixed fire protection systems shall be installed in all areas inside buildings in which flammable liquids are mixed, dispensed, applied, or used for washing or quenching, in accordance with jurisdictional requirements and standards.

4.6.3 Sprinkler / suppression heads shall not be painted or coated.

4.6.4 Sprinkler / suppressions should be installed or removed only using a sprinkler / suppression wrench designed specifically for that purpose.

4.6.5 Pipe hangers shall be replaced / repaired when broken or loose.

4.6.6 New sprinkler / suppression installation shall be designed and installed as required by applicable safety standards and building codes.

4.6.7 Fire detection systems shall be located away from, or by other means protected from, mechanical or physical damage.

4.7 Inspection of Fire Protection Equipment

4.7.1 Inspection of fire protection equipment shall be conducted according to manufacturer’s specifications and regulatory requirements.

4.7.2 Inspection, Maintenance, and Testing of Portable Extinguishers

• Refer to the S3NA-011-ATT1 Portable Fire Extinguishers for specifics on types.

• The use or discharge of any fire extinguisher by an AECOM employee shall be immediately reported to the Supervisor and in accordance with S3NA-004-PR1 Incident Reporting, Notifications & Investigation.

• Extinguishers are to be inspected monthly to ensure that they are still in the proper location, have not been used or tampered with, are still properly charged, and have no obvious external damage. The initials of the inspector and the date of inspection will be noted on the tag attached to the extinguisher.

• Any extinguisher showing damage will be replaced.

• Mounting brackets as well as wheeled mobile brackets should also be inspected for ease of access to the extinguisher and proper operating condition.

• A thorough inspection will be performed annually by personnel specifically trained in the inspection (e.g., extinguisher supplier).

• Extinguishers will be tested and recharged by qualified contractors as required by the applicable regulations and standards.

4.7.3 Inspection, Maintenance, and Testing of Fixed Systems

• Fixed fire protection equipment will be inspected and maintained by personnel specifically trained in the specific procedures to perform these tasks.

• No objects shall be hung from sprinkler / suppression components.

• Records of the testing and inspection of fixed systems will be maintained for at least 3 years.

• Sprinkler / suppression systems will be tested at a minimum as follows:

o Annually – perform a main drain flow test.

o Every 2 years – open the inspector’s test valve to ensure that the system operates properly.

• Any hose and standpipes will be inspected annually by appropriately trained personnel.


• Test fire detection systems (e.g., smoke alarms) annually and record the results of the test. This testing will be performed by personnel specifically trained to do the testing.

5.0 Records 5.1 Fire Extinguisher Inspection reports will be maintained in the location’s safety files.

5.2 Fire Extinguisher Inspection tags will be affixed to the extinguisher.

6.0 Attachment 6.1 S3NA-011-ATT1 Portable Fire Extinguisher


Americas

First Aid S3NA-012-PR1

1.0 Purpose and Scope 1.1 The purpose of this procedure is to ensure employee accessibility to first aid personnel and supplies

commensurate with the hazards of the workplace.

1.2 This procedure applies to all AECOM Americas employees and operations, except where legislation is more stringent.

2.0 Terms and Definitions 2.1 Automated External Defibrillator (AED) – A portable electronic device that automatically diagnoses the

potentially life threatening cardiac arrhythmias of ventricular fibrillation and ventricular tachycardia in a patient, and is able to treat them through defibrillation, the application of electrical therapy which stops the arrhythmia, allowing the heart to re-establish an effective rhythm; are used in the resuscitation of a patient in full cardiac arrest.

2.2 Cardiopulmonary Resuscitation (CPR) – An emergency procedure in which the heart and lungs are made to work by:

• Manually compressing the chest overlying the heart, or

• Both manually compressing the chest and performing rescue breaths that force air into the lungs.

CPR is applied to a victim in respiratory distress and/or to maintain circulation when the heart stops pumping (cardiac arrest), which may be due to heart tissue damage (heart attack), disease, electrical shock, drug overdose, drowning, suffocation, stroke or trauma.

2.3 First Aid Provider – Is a First Aid, CPR, and AED trained employee who provides emergency first aid or treatment (including performing CPR and applying an AED) to someone who is injured or suddenly ill, before emergency medical services (EMS) arrives. This is a voluntary action and not an occupational duty assigned by AECOM. They may use a limited amount of equipment to perform initial assessment and provide immediate life support and care while awaiting arrival of emergency medical services.

2.4 High Risk Task(s) – For the purpose of this procedure, a work related task with the potential to cause traumatic injury/illness or immediate life threatening conditions.

2.5 Occupational Exposure – Reasonably anticipated skin, eye mucous membrane, or parenteral contact with blood or other potentially infectious materials that may result from the performance of an employee's duties. Employees will be considered to be potentially exposed, even though they are using the precautions specified for the project.

3.0 References 3.1 S3NA-003-PR1 SH&E Training

3.2 S3NA-004-PR1 Incident Reporting, Notifications & Investigation

3.3 S3NA-010-PR1 Emergency Response Planning

3.4 S3NA-018-PR1 Injury & Claims Management

3.5 S3NA-111-PR1 Bloodborne Pathogens

3.6 S3NA-208-PR1 Personal Protective Equipment

First Aid (S3NA-012-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 8


4.1.1 SH&E Manager

• Supporting the assessment of employees in the need for first aid, CPR and/or AED training and making training available to required employees.

• Assisting Managers with the assessment of each office or project site for adequate response time and availability of Emergency Medical Services (EMS).

• Assisting Managers with the development of the location specific emergency response plan. Refer to S3NA-010-PR1 Emergency Response Planning.

• Coordinating first aid/adult cardiopulmonary resuscitation (CPR) and automated external defibrillator (AED) training with the Manager.

4.1.2 Managers

• Ensure location specific emergency response plans are developed. Refer to S3NA-010-PR1 Emergency Response Planning.

• Coordinating weekly / monthly inspections of first aid kits and AEDs.

• Coordinating replacement supplies to re-stock first aid kits and AEDs.

• Ensuring debriefing and availability of counselling for any Employees, including First Aid Providers, who responded to the event, as well as any bystanders and co-workers who witnessed the event.

• Ensuring the appropriate investigations of incidents are conducted.

• Ensuring jurisdictional requirements, such as appropriate notifications, oversight and specific protocols are in place as necessary (e.g., requirements associated with Good Samaritan protection).

4.1.3 Employees

• Notifying supervisors of any injuries.

• Complying with emergency response procedures.

• Reporting all work related injuries in accordance with S3NA-004-PR1 Incident Reporting, Notifications & Investigation.

4.1.4 AECOM First Aid Providers

• Maintaining all required First Aid, CPR, and AED training.

• Providing emergency first aid or treatment if they so choose (including performing CPR and applying an AED) in accordance with training.

4.1.5 Designated Individual

• Ensuring First Aid Providers have been trained and maintain valid certificates in First Aid, CPR, and AED.

• Ensuring appropriate maintenance, testing and inspections of emergency equipment and supplies are completed as identified by this procedure and manufacturer requirements.

• Coordinating replacement supplies to re-stock first aid kits and AEDs.

• Ensuring appropriate documentation and reporting is completed as identified by this procedure and manufacturer requirements.


4.2 Requirements

4.2.1 An assessment shall be made by the Manager for each office or work site for first aid and medical requirements. The following factors should be considered:

• Types of incidents that could reasonably occur.

• Location of local clinics and hospitals.

• Response time for external emergency services (EMS).

o Consult applicable legislation for minimum response time required as determined by hazards and distance to medical facilities.

• Corrosive or hazardous materials that may be used.

• Industry specific requirements.

• Types of training for Employees and First Aid Providers.

• First aid supplies required to be available.

4.2.2 A location specific emergency response plan must be developed and communicated to all affected personnel. Refer to S3NA-010-PR1 Emergency Response Planning.

4.2.3 The responsible Manager shall ensure adequate first aid supplies are available and an adequate number of trained First Aid Providers (but not less than one) are available during hours of normal operation or while performing work if either of these conditions cannot be met or relied on:

• High Risk Tasks: In workplaces locations where life-threatening injuries can reasonably be expected, emergency medical services must be available within 3-4 minutes. This generally means that community emergency medical services cannot be relied on since their response time is usually greater than 3 minutes.

• Remote Potential for Serious Injury: If no life-threatening work-related injuries can reasonably be expected, the response time for trained personnel is extended to 15 minutes.

4.2.4 The number of First Aid Providers and the type and quantity of first aid supplies will vary depending upon the number of workers, location of the office or project site, associated site hazards and legislation.

4.2.5 The trained First Aid Providers should be designated so that the other employees know who they are and how to contact them. Location specific emergency response plans shall include emergency contact lists that identify and provide contact information for the designated First Aid Providers. Refer to S3NA-010-PR1 Emergency Response Planning.

4.2.6 All on-site personnel must be aware of the First Aid Room (if applicable), First Aid Provider’s location and contact information.

4.2.7 For certain long-term, heavily staffed, or high hazard projects, AECOM may opt to establish a first aid station on site. It should be staffed with a person who is a nurse, Emergency Medical Technician (EMT), or Emergency Medical Technician Paramedic (EMT-P) who may practice limited treatment under the direction of a physician.

4.3 First Aid Rooms

4.3.1 Where required by the applicable federal, provincial, or territorial legislation, every first aid room will:

• Be located in an area that is easily accessible to workers at all times; • Be clearly identified as a first aid room; • Be used exclusively for the purposes of administering first aid and medical examinations and

to provide rest for persons who are ill or injured;


• Have adequate lighting, ventilation, and heating and be covered by a floor made of non-porous material;

• Be of an adequate size to accommodate all supplies; • Be equipped with • An appropriately sized First Aid Kit;

• Instructions on how and where to access a first aider,

• A communication system capable of communicating with the medical facility to which an injured worker would be transported,

• A permanently installed sink with hot and cold potable running water,

• A cot or bed with a moisture-protected mattress and two pillows;

• A stretcher.

• During working hours, be supervised by a first aid provider, who is readily available to provide first aid; and

• Be kept clean and sanitary.

4.4 First Aid Supplies

4.4.1 It is required that all AECOM locations maintain an adequate amount of first aid supplies in an easily identifiable and accessible location (this may by a vehicle in vehicle-based operations in remote locations). All locations (including vehicles) must be equipped with a complete first aid kit appropriate to the number of staff, location of work, and site hazards, as dictated by the applicable legislation and regulation.

4.4.2 First aid kits must be inspected to ensure contents meet jurisdictional requirements given the number of staff, work location, and potential hazards prior to being placed in the determined location or sent to site and, as a minimum, monthly thereafter.

• For construction operations, first aid kits shall be checked before being sent out to each job and at least weekly thereafter.

• An inventory (listing required and approved items) and weekly / monthly inspection form shall be included with each first aid kit. Any items not listed on the inventory (listed as required or approved for the kit) will be removed during the weekly / monthly inspection unless specifically approved by a health care professional for inclusion and added to the inventory. Refer to S3NA-012-FM1 First Aid Kit / AED Inventory and Inspection form.

• At no time will over-the-counter medications such as antacids, aspirin, cold or cough drops, or other sundry items be stored in the kits without the prior approval of a health care professional (where permitted by local legislation) and inclusion in the kit’s listed inventory. Over-the-counter medications may be provided to employees with work-related injuries if recommended by a medical professional and/or a SH&E Manager.

• First aid kit content usage shall periodically be assessed for demand and supply inventory increased accordingly.

4.4.3 The Designated Individual identified on each individual project / location will be responsible for ensuring the weekly / monthly documented inspection of first aid kits for their assigned projects or locations, including all vehicles.

4.4.4 Each item in first aid kits shall be individually sealed to protect the contents from contamination. The first aid equipment and supplies shall be maintained in a clean, dry and serviceable condition, contained in a material that protects the contents from the environment, and clearly identified as first aid equipment and supplies.


4.5 First Aid Response

4.5.1 Any Employee who recognizes a medical emergency immediately initiates an emergency response in accordance with the location-specific Emergency Response Plan. Refer to S3NA-010-PR1 Emergency Response Planning.

4.5.2 First Aid Providers assess the emergency scene to determine and initiate the appropriate course of action based on their observations, the victim’s condition, their training and according the location-specific Emergency Response Plan.

4.5.3 As is applicable to the victim’s condition, First Aid Providers arrange for an escort to a suitable medical provider.

• For work related non-critical injuries and illnesses, Employees must follow procedures outlined in S3NA-004-PR1 Incident Reporting, Notifications & Investigation.

• Contact shall be made with their Manager, Supervisor or SH&E Manager prior to seeking any medical treatment for non-critical injuries/illnesses. Refer to S3NA-018-PR1 Injury & Claims Management.

4.5.4 As is applicable to the victim’s condition, First Aid Providers transfer the victim’s care to the EMS agency for appropriate advanced medical treatment and provides a report including: The initial time of the event.

• The initial time of the event.

• Any care given prior to the First Aid Provider’s arrival.

• Victim’s condition upon the First Aid Provider’s arrival.

• Treatment rendered to the victim by the First Aid Provider.

• Available medical information about the victim.

4.5.5 If an AED was used, leave the defibrillator attached to the victim until instructed to remove it by EMS personnel or higher medical authority.

4.5.6 Reporting shall be completed in accordance with S3NA-004-PR1 Incident Reporting, Notifications & Investigation and S3NA-018-PR1 Injury & Claims Management.

4.6 Automated External Defibrillator (AED)

4.6.1 While locations are not mandated to acquire AEDs, an AED should be considered based on the number of employees, response time of local Emergency Medical Services (EMS), and access to other AED units (e.g., those provided by the office building management).

4.6.2 The selection of AED equipment will be based on the most current listing of approved AED manufacturers as provided by the American Heart Association, Heart and Stroke Foundation of Canada or country equivalent.

4.6.3 Many jurisdictions require Emergency Medical Services (EMS) notification as a requirement for placing an AED.

• This allows the servicing or responding agency to know that an AED is at a particular location. In some instances the 911 dispatcher will have that information and can advise callers as to its location.

• To meet this requirement, each location purchasing an AED will contact the local Emergency Response Services (EMS) or fire department to determine where notification(s) need to be sent.

• Some jurisdictions also require registration of AEDs. The Heart and Stroke Foundation, Department of Health or Office of Emergency Medical Services of the applicable jurisdiction may be helpful in this determination.


• Once it has been determined who must be notified, notification(s) will be made via certified mail, and records of notification will be delivered to the Designated Individual and maintained in the applicable project/ location files.

• Notification requirements shall be provided in AED procedures included in the location specific emergency response plan.

4.6.4 AEDs should be placed in a location that optimizes the fastest response time an individual walking at a rapid pace would incur to reach the victim. A general rule of thumb by the American Heart Association is that it should take no longer than 3 minutes to retrieve an AED and return to the victim. The AED should be in an easily accessible position with the location well-communicated to all staff.

4.6.5 In order to ensure readiness for use and integrity of the device, AEDs shall be inspected after use and on a monthly basis, and maintained, cleaned and tested according to manufacturer’s specifications.

• Check equipment, supplies, accessories and spares for quantities, performance, expiration dates and defects. Additional items that should be stored and accessible with the AED:

o Simplified written directions for CPR and the use of the AED. o Non-latex protective gloves (several pairs in various sizes). o Breathing barrier (CPR) o Disposable razor to shave chest hair if necessary. o Biohazard clean-up kit with two biohazard disposal bags. o Absorbent towels.

• AEDs shall be serviced according the manufacturer’s specifications.

• After-use maintenance shall be performed according to manufacturer’s specifications before it is returned to service.

• Inspections, cleaning, maintenance, tests and results shall be documented on S3NA-012-FM1 First Aid Kit / AED Inventory and Inspection form.

• All documentation (e.g. inspections, service records, etc.) will be delivered to the Designated Individual and maintained in the applicable project/ location files.

4.6.6 AEDs shall only be used by individuals with current and proper training.

4.6.7 Each location that has an AED will incorporate AED procedures into its location specific emergency response plan. Refer to S3NA-010-PR1 Emergency Response Planning.

4.6.8 AEDs shall be used in conjunction with CPR according to training and the equipment’s operator directions when a victim is unresponsive and not breathing.

4.6.9 AEDs shall be applied to a victim and operated by a First Aid Provider in accordance with training and the equipment’s instructions.

• Once the AED is turned on, it coaches the user through the steps for use. AEDs are completely safe. The device gives its users step-by-step instructions on what to do in an emergency situation and will only deliver a shock if the heart rhythm can be corrected by defibrillation.

4.6.10 Once an AED has been applied to a victim, it shall not be removed or turned off even if the device advises ‘No Shock’. The AED will continue background monitoring of the victim’s heart rhythm and alert the First Aid Provider(s) if a shock is required. The AED shall only be turned off or removed upon direction of the device itself, EMS personnel or higher medical authority.


4.6.11 When an AED has been used and has been detached from the victim, the First Aid Provider shall deliver the equipment as soon as possible to the Designated Individual who will download the data from its internal memory and, as necessary, subsequently erase the AEDs memory (ensures adequate memory space for future data).

4.6.12 Ensure any additional reporting or notifications required as per jurisdictional or client requirements is completed. Note: Jurisdictional requirements may specify additional actions, reports or notifications necessary in order for Good Samaritan protections to apply.

4.7 Eyewash and Body Flush (Shower) Facilities

4.7.1 If corrosive, irritating or otherwise hazardous materials are used, review applicable safety data sheets to assist in determining whether eyewash and body flush (shower) facilities must be provided.

4.7.2 Employees who may be exposed to corrosive, irritating or otherwise hazardous materials will be instructed in the location and proper use of emergency eyewash units and body flush (shower) facilities.

4.7.3 Eyewash and body flush (shower) facilities will be assembled and installed in accordance with the manufacturer’s instructions.

4.7.4 These facilities should highly visible, clearly identified and, if possible, within 10 seconds of the hazard. The water source / flushing fluid must be tepid, pressure controlled, and maintained to prevent freezing and contamination of the fluid.

4.7.5 Eyewash facilities must be capable of flushing both eyes simultaneously and providing at least 15 minutes of potable water flow at a velocity low enough so as not to cause injury to the user (not less than 0.4 gallons per minute (gpm), or 1.5 liters per minute (lpm)).This generally requires between 7 and 15 gallons depending on flow.

4.7.6 Plumbed eyewash and body flush (shower) equipment will be activated weekly to verify operation and ensure that flushing fluid is available. Self-contained eyewash and body flush (shower) equipment will be visually checked regularly to determine whether the flushing fluid needs to be changed or supplemented.

4.7.7 Body flush (shower) facilities will be capable of delivering flushing fluid at a rate of not less than 20 gpm (75.7lpm) for 15 minutes.

4.7.8 Eye/face wash facilities will meet all the criteria outlined for facewash facilities, except the equipment will be capable of delivering flushing fluid at a rate of not less than 3.0 gpm (11.4 lpm) for 15 minutes.

4.7.9 All eyewash and body flush (shower) equipment will be included in site inspections as well as inspected annually for compliance with this procedure.

4.8 Training

4.8.1 First Aid Provider(s) shall possess a valid certificate in First Aid, CPR, and AED training from an approved provider for the applicable jurisdiction (e.g., the U.S. Bureau of Mines, the American Red Cross, St. John Ambulance, etc.), that can be verified by documentary evidence. Refer to S3NA-003-PR1 Training.

4.8.2 First Aid, CPR, and AED training will be renewed 30 days before expiration. Specific training may also be considered for such topics including wilderness survival and rescue for employees performing work in remote locations where access by EMT is limited by extreme terrain.

4.8.3 If there is potential for occupational exposure to bloodborne pathogens, requirements of S3NA-111-PR1 Bloodborne Pathogens will be followed (where regulatory required).


4.9 Providing Assistance to Injured Employees

4.9.1 In the case of an emergency, the First Aid Provider may provide injured workers with a level of care within the scope of the their training, objectively record observed or reported signs and symptoms of injuries and exposures to contaminants, and refer workers with injuries considered to be serious or beyond the scope of the provider’s training to medical personnel.

4.10 Program Review

4.10.1 This program will be evaluated at least annually.

5.0 Records 5.1 Documented inspections shall be maintained in the office / location / project files.

5.2 Records associated with treatment will be filed and maintained with strict confidentiality.

5.3 Downloaded AED data shall be stored in a secure location.

6.0 Attachments 6.1 S3NA-012-FM1 First Aid Kit / AED Inventory and Inspection


Americas

Housekeeping S3NA-013-PR1

1.0 Purpose and Scope 1.1 This procedure provides AECOM’s basic housekeeping requirements for offices and work sites, as well as

establishes personal hygiene and sanitation standards for housekeeping.


2.0 Terms and Definitions 2.1 None

3.0 References 3.1 S3NA-208-PR1 Personal Protective Equipment


4.1.1 Managers / Supervisors

• Implementation of this procedure at all AECOM sites and offices.

• Confirm inspections are performed at appropriate intervals.

• Confirm the building Property Manager maintains leased facilities effectively.

4.1.2 SH&E Managers

• Monitor, assess, and report on housekeeping when visiting AECOM sites.

4.1.3 Employees

• Report any areas of concern to their Manager / Supervisor for prompt resolution.

• Maintain office locations that are free from debris, clutter, and slipping or tripping hazards.

4.2 General Housekeeping

4.2.1 All aisles, emergency exits, fire extinguishers, etc., will be kept clear (a minimum of three feet / 0.9 meters of either side) of material storage (temporary and permanent) at all times.

4.2.2 Areas in front of electrical panels will be kept clear and free of debris and materials storage for a minimum distance of 36 inches, or approximately 0.9 meters.

4.2.3 All work areas shall be kept clean to the extent that the nature of the work allows.

4.2.4 Spills shall be promptly cleaned up and resulting waste will be disposed of properly.

4.2.5 Storage areas will be maintained in an orderly manner at all times. When supplies are received, the supplies will be stored properly.

4.2.6 At all times, work areas will be kept free of debris and unused materials, tools and equipment that may affect the safety of employees and visitors.

4.2.7 All sharps, and sharp objects, shall be stored and/or guarded in a manner that prevents injury.

4.2.8 Recyclable material, debris and trash will be collected and stored in appropriate containers (e.g., recycle bins, plastic trash bags, garbage cans, roll-off bins) prior to disposal or recycling.

Housekeeping (S3NA-013-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 5

4.2.9 Containers maintained outdoors shall be provided with lids that are kept closed. Contents shall be removed at appropriate intervals (e.g. garbage weekly, garbage daily in areas with wildlife, monthly recyclable cardboard, etc.).

4.2.10 Take positive control measures for protection against vermin, insects, and rodents.

4.3 Smoking, Eating, and Drinking

4.3.1 Eating and drinking will be permitted in designated areas. These areas shall be located away from the work zone.

4.3.2 Operate and maintain food dispensing facilities established by AECOM in compliance with applicable health and sanitation regulations.

4.3.3 Buildings housing food dispensing facilities shall be floored completely, painted, well lighted, heated, ventilated, fly proof, and sanitary. Equip doors and windows with screens.

4.3.4 Microwave ovens shall be used for food only. 4.3.5 Use refrigerators designated for food storage for food only (i.e., no chemical or samples storage).

4.3.6 Hand washing stations shall be available nearby for employees entering the eating and smoking areas.

4.3.7 Smoking will be permitted only in areas:

• Designated in compliance with applicable local laws, regulations, legislation and ordinances;

• Not in the immediate vicinity of work-related activities or designated eating and drinking areas.

• Free of fire hazard;

• That will not contaminate indoor areas and HVAC systems. Specifically, there shall be no smoking within 5 metres (16 feet) around doorways, windows, air vents, and HVAC intakes and equipment; and

• Supervisors will designate each smoking area giving primary consideration to those employees who do not smoke.

4.3.8 Employees involved in the performance of certain activities will not be permitted to smoke, eat, drink, or use smokeless tobacco, except during breaks (e.g., HAZWOPER-controlled work areas).

4.3.9 Site employees will first wash hands and face after completing work activities which involve potential exposure or contact with hazardous substances and prior to eating or drinking.

4.4 Water Supply

4.4.1 Water will be available for use on all AECOM sites and will comply with the following requirements:

• Potable Water: o An adequate supply of drinking water will be available for site staff consumption. o Potable water can be provided in the form of approved well or city water, bottled water, or

drinking fountains. o Water coolers and water dispensers shall be maintained in a sanitary condition and filled

only with potable water. o Where drinking fountains are not available, individual use cups will be provided as well as

adequate disposal containers. Do not use common drinking cups. o Potable water containers will be properly identified in order to distinguish them from non-

potable water sources. o Laboratory-test drinking water obtained from streams, wells, or other temporary sources in

accordance with applicable regulations, or often enough to ensure it is suitable for consumption. Maintain records of testing reports and results


• Non-potable Water: o Non-potable water will not be used for drinking purposes. o Non-potable water may not be used for hand washing or other personal hygiene activities

but may be used for other types of cleaning activities. o All containers/supplies of non-potable water used will be properly identified and labelled

as such.

4.5 Toilet Facilities

4.5.1 Clean and sanitary toilet facilities in good repair will be available for site and office staff and visitors. For locations without flush toilets readily available, one of the following shall be provided:

• Chemical toilets. • Combustion toilets. • Recirculation toilets.

4.5.2 A minimum of one toilet will be provided for every 20 site staff, with separate toilets maintained for each sex, except where there are less than five total staff on site or in an office.

4.5.3 Where toilet facilities will not be used by women, urinals may be provided instead of water closets in accordance with jurisdictional regulations.

4.5.4 Provisions for toilet facilities shall be considered as being met when mobile crews or employees working at normally unattended work locations have transportation immediately available (within 4 minutes travel time) to nearby toilet facilities.

4.5.5 Toilets shall be constructed so that the interior is lighted, by artificial or natural light, adequate ventilation is provided, and all windows and vents are screened.

4.5.6 A means for washing hands shall be provided next to or near toilet areas. 4.5.7 Release sanitary sewage into sanitary sewer lines or to other proper disposal channels.

4.6 Washing Facilities

4.6.1 Hand and Face: Site staff will wash hands and face after completing work activities and prior to breaks, lunch, or completion of workday.

4.6.2 Personal Cleaning Supplies: Cleaning supplies at all AECOM sites will consist of soap, water, and disposable paper towels or items of equal use/application (e.g., anti-bacterial gels, wipes, etc.).

4.7 Work Areas

4.7.1 Worksites which store chemical or environmental samples in refrigerators will clearly label the refrigerators that no food or beverages permitted and will locate refrigerators and sample coolers used for temporary sample storage, away from any food areas.

4.7.2 Every work area shall be maintained, so far as practicable, in a dry condition. Where wet processes are used, drainage shall be maintained and platforms, mats, or other dry standing places shall be provided, where practicable, or appropriate waterproof footgear shall be provided.

4.7.3 Protruding objects or placement of materials on paths or foot traffic areas creates the risk of slips, trips, falls, and puncture wounds. Employees shall eliminate slip, trip, and fall hazards where reasonably practicable.

4.7.4 At no time will debris or trash be intermingled with waste PPE or contaminated materials.

4.8 Break Areas and Lunchrooms

Site staff will observe the following requirements when using break areas and lunchrooms at AECOM sites:

4.8.1 All food and drink items will be properly stored when not in use.


4.8.2 Food items will not be stored in personal lockers for extended periods in order to prevent the potential for vermin infestation.

4.8.3 Perishable foods will be refrigerated whenever possible.

4.8.4 All waste food containers will be discarded in trash receptacles.

4.8.5 All tables, chairs, counters, sinks, and similar surfaces will be kept clean and free of dirt, waste food, and food containers at all times.

4.8.6 All ice dispensing machines for beverages shall be hands free/touchless design to prevent bacterial contamination (no ice scoops or ice bins permitted, closed beverage containers can be stored in portable ice coolers but the ice may not be used in the beverage).

4.8.7 Refrigerators used to store food items will be maintained at 40 degrees Fahrenheit (4 degrees Celsius) and emptied of all unclaimed food items weekly. Refrigerators used to store food will be labelled as such so that only food and drinks are stored within the refrigerator.

4.8.8 Routine cleaning of refrigerators will also be performed on a regular basis.

4.9 Change Rooms and Sleeping Facilities

4.9.1 Heated and ventilated change rooms shall be provided for changing, hanging, and/or drying clothing for operations subjecting employees to prolonged wetting or contact with hazardous materials.

4.9.2 Temporary sleeping quarters shall be heated, ventilated, lighted, and clean with all doors and windows screened.

4.9.3 Keep clean and sanitary, and periodically disinfect bunkhouses, bedding, and furniture.

4.10 Office Areas

Office areas are to be kept neat and orderly. The following general rules apply to prevent injuries and to maintain a professional workplace appearance.

4.10.1 All waste receptacles shall be lined with a plastic trash bag to avoid direct contact with waste during disposal. Employees shall use gloves when handling waste and may use a compaction bar to compress waste when necessary.

4.10.2 Keep file and desk drawers closed when not in use to avoid injuries. Open only one file drawer at a time to prevent tipping of file cabinets. Nothing should be stored on top of high filing cabinets without adequate support.

4.10.3 Telephone cords, electrical cords, wastebaskets, open file cabinets, and other ground-level hazards shall be managed in a manner that protects employees from tripping and obstruction hazards.

• Electrical cords and computer/phone cables will be bundled and stored.

• Cord covers should be used to protect temporary extension cords (used for presentations etc.) where they could be a tripping hazard.

• Small electrical appliances shall not be plugged into portable extension cords.

• Multiple appliances amperage should not exceed the circuit load limits.

4.10.4 Electrical appliances shall not be used in wet areas unless the circuit is equipped with ground fault circuit interrupters (GFCI).

4.10.5 File cabinets, desk drawers, safes, and other doors shall be fitted with handles or other hardware to protect employees from pinch points.

4.10.6 All materials shall be stored in a manner that prevents tipping of storage furniture (e.g. book shelves, file cabinets) and inadvertent falling of overhead material.


4.10.7 Do not stack excessive amounts of papers or other material on shelves to reduce possibility of shelf overload or falling items.

4.10.8 Workstations should be tidied, as a minimum, at the end of each day.

• Paperwork that is not currently needed should be filed appropriately

• Refrain from storing items on the floor as they may become falling or tripping hazards.

4.10.9 In public areas of the office:

• Maintain chairs in good repair.

• Keep rugs clean, in good repair, and free of tripping hazards.

• Clean up spills immediately.

• Pick up objects that may have been left on the floor by others.

• Report loose carpeting, damaged flooring, or other obstructions that are present in walkways.

4.10.10 Broken or damaged office furniture and equipment shall be removed from service. Office equipment shall be repaired and serviced by qualified personnel or contractors.

5.0 Records 5.1 None

6.0 Attachments 6.1 S3NA-013-FM1 Housekeeping Inspection


Americas

Manual Lifting S3NA-014-PR1

1.0 Purpose and Scope 1.1 This procedure provides the requirements for AECOM employees to use when performing manual materials

handling activities (e.g., lifting/handling of items or materials).

1.2 This procedure applies to all staff for AECOM Americas-based operations.

2.0 Terms and Definitions 2.1 Manual Materials Handling (MMH) – Moving or handling things by lifting, lowering, pushing, pulling,

carrying, holding, or restraining.

2.2 Team Handling – Team handling occurs when more than one person is involved during the lift.

3.0 References 3.1 None


4.1.1 Manager

• Administer the procedure, provide resources as required and provide direction on proper lifting/handling techniques.

• Ensure material handling activities are monitored and facilities assessed to ensure compliance with the procedure and proactively identify and correct hazardous conditions.

• Ensure the proper reporting and investigations of any incidents, including those associated with manual material handling.

• Ensure this procedure and any associated or applicable documents are reviewed as part of an investigation and revised as required to prevent future incidents.

4.1.2 SH&E Manager

• Ensure material handling activities are monitored and facilities assessed to ensure compliance with the procedure and proactively identify and correct hazardous conditions.

• Assist in identifying activities with a high potential for lifting/handling strains and injuries as well as the associated mitigation strategies.

• Ensure employee training on proper lifting/manual materials handling techniques.

• Assist in any investigations of incidents, including those associated with manual material handling.

4.1.3 Employees

• Complete training appropriate to their anticipated manual material handling tasks.

• Review and follow any additional procedures or instructions applicable to the task at hand.

4.2 Mechanical / Engineered Controls

4.2.1 Whenever possible, new operations should be evaluated to engineer out hazards before work processes are implemented.

Manual Lifting (S3NA-014-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. Page 1 of 8

4.2.2 Mechanical equipment or assistance such as hand carts, dollies, carts, come-alongs, conveyors, or rollers are preferable to be used whenever possible rather than the employee physically moving materials.

4.2.3 Mechanical assistance will be of proper size and height, have wheels sized for the terrain, and be designed to prevent pinching or undue stress on joints.

4.2.4 Objects to be moved will be secured to prevent falling and properly balanced to prevent tipping.

4.2.5 Material handling tasks should be designed to minimize the weight, range of motion, and frequency of the activity.

4.2.6 Alter the task to eliminate the hazardous motion and/or change the position of the object in relation to the employee's body—such as adjusting the height of a pallet or shelf.

4.2.7 Work methods and stations should be designed to minimize the distance between the person and the object being handled.

4.2.8 Confirm well-lit and clear paths of travel.

4.2.9 High-strength push-pull requirements are undesirable, but pushing is better than pulling. Material handling equipment should be easy to move, with handles that can be easily grasped in an upright posture.

4.2.10 Workbench or workstation configurations can force people to bend over. Corrections should emphasize adjustments necessary for the employee to remain in a relaxed upright stance or fully supported seated posture. Bending the upper body and spine to reach into a bin or container is highly undesirable. The bins should be elevated, tilted, or equipped with collapsible sides to improve access.

4.2.11 Repetitive or sustained twisting, stretching, or leaning to one side are undesirable. Corrections could include repositioning bins and moving employees closer to parts and conveyors

4.3 Administrative Controls

4.3.1 Task hazard assessment (THA) must include manual material handling, its associated hazards and the appropriate actions to take to eliminate or reduce the identified risks.

4.3.2 Stage materials close to the applicable work area to minimize carrying distances.

4.3.3 When significant, sustained lifting work is required, it is desirable to rotate employees to spread the work load among several people and thereby avoid fatigue.

4.3.4 Rotation is not simply performing a different job, but is performing a job that utilizes a completely different muscle group from the ones that have been overexerted.

4.3.5 All employees exposed to manual handling hazards shall be trained by competent persons on the hazards associated with manual material handling, and the safe lifting and handling of loads applicable to their anticipated manual handling tasks.

4.3.6 Employees shall not manually handle materials in excess of their personal lifting limit, with no personal lifting limit exceeding 50 pounds (22.7kg).

• Manual handling weight limits may decrease from 50 pounds (22.7kg) depending upon several variables. Refer to S3NA-104-ATT1 Recommended Weight Limit Calculations.

• This restriction should also be applied to a team handling or a buddy lift (item lifted by the team should be no more than 50 pounds [22.7kg]). Should one lifter fail, the remaining worker would bear 100% of the load weight.

4.4 Training

4.4.1 Employees who may have MMH as part of their duties are required to receive training that includes the following topics:

• Methods to avoid unnecessary physical stress and strain during MMH operations.



Reproduced with the permission of CCOHS, 2013.


• Signs and symptoms of musculoskeletal injuries and reporting requirements.

• Methods to maintain personal awareness of what the individual can comfortably handle without undue strain.

• Instruction on the proper use of lifting equipment.

• Recognition of potential hazards and how to prevent or correct them.

4.4.2 This training must be completed prior to an employee being assigned to a task that involves MMH activities.

4.4.3 Assistance with training or training materials is available through the Safety, Health and Environment staff.

4.5 General Handling

4.5.1 Before Performing a Lift:

• Check to see if mechanical aids such as hoists, lift trucks/dollies, or wheelbarrows are available.

• Confirm that, based on personal physical capabilities and medical limitations, that the load can be lifted without overexertion. Get help with heavy or awkward loads.

• Confirm that the load is “free” to move.

• Do not lift loads if personal health issues or doctors recommendations prevent it.

• Manual handling weight limits may decrease depending upon several variables. Refer to S3NA-014-ATT1 Recommended Weight Limit Calculations.

• Do not manually handle loads if unsure of personal limitations on what load can be handled safely.

• Check that the planned destination and travel path of the load is free of obstacles, personnel and debris.

• Confirm that the travel path and the planned destination of the load are clear of obstacles and debris. Grease, oil, water, litter, and debris can cause slips and falls.

• Particular handling and lifting techniques are needed for different kinds of loads or materials being handled (for example, compact loads, small bags, large sacks, drums, barrels, cylinders, and sheet materials like metal or glass). See additional guidance in this procedure.

4.5.2 Gripping the Load

• Whenever possible, utilize hand holds or other lifting attachments on objects being handled.

• Use the “hook grip” on loads with cut-out handholds.

• Curl fingers around the edge.

• Do not hold the load with fingertips. The palm grip is much more secure; grip the load with the palm of the hand and fingers.

• Use containers with handles located more than halfway up the side of the container.

• Use the “ledge grip” to handle regularly shaped objects without handles.

• Use vacuum lifters to handle sheet materials or plates.

• Hold the object with hands placed diagonally.

4.5.3 General Lifting Guidelines

• Prepare for the lift by warming up muscles. Frequently re-energize muscles throughout the course of the work.

• Avoid lifting immediately after prolonged sitting or inactivity.

• Confirm personal protective equipment is appropriate to the hazards (e.g. safety toed boots, appropriate gloves, etc.).

• Stand close to the load and face the intended direction of travel.

• Ensure good body balance. Feet should be shoulder width apart, with one foot beside and the other foot behind the object that is to be lifted.

• Bend the knees; do not stoop. Keep the back straight, but not vertical. There is a difference. The neck should be in a natural position with eyes forward.

• Engage (tighten/flex) abdominal muscles. Use legs to start the load moving and continue pushing up with the legs. This makes full use of the strongest set of muscles.

• Keep the arms and elbows close to the body while lifting smoothly without jerking.

• To lower the object, bend the knees. Do not stoop. To deposit the load on a bench or shelf, place it on the edge and push it into position. Confirm that your hands and feet are clear when placing the load.

4.5.4 Carrying/Holding Guidelines

• Manual carrying is an inefficient way of transporting materials in the work place. Where possible, reduce or eliminate manual carrying tasks.

• Never carry a load above the shoulders.

• Do not twist the body while carrying the load. To change direction, shift foot position and turn the entire body.

• Watch direction of travel!

• Carry an object close to the body using both hands. The optimal carry zone should have the elbows at a 90 degree angle with elbows tight to the body. One-handed carries are awkward and tend to unbalance the body.

• Do not carry objects that are so large they will obstruct visibility.

• Do not change grips on an object while carrying or holding an object. Rest the object on a secure surface prior to changing grip.

• If an object is of a size, shape, or mass that it requires two people to carry, use two people of similar size and physique.

o Ensure the item lifted and carried by the team weighs no more than 50 pounds (22.7kg). Remember manual handling weight limits may decrease from 50 pounds (22.7kg) depending upon several variables. Refer to S3NA--014-ATT1 Recommended Weight Limit Calculations.

o Two-person lifts should be planned and coordinated before performing the lift.

o Lift the item in unison.

• Avoid carrying objects on stairs, particularly where the line of sight may be obstructed or the object can interfere with leg movement. All travel on stairs requires use of a handrail at all times, so only carry objects that can be safely handled with one hand. Always maintain handrail contact when carrying an object up or down stairs.



4.6 Specific Handling - Pushing/Pulling Guidelines

4.6.1 Check the condition of the floor, ground, or other surface prior to pushing or pulling an object across it.

4.6.2 Be aware of the “break out” force of the object; this is the force at which a push or pull overcomes the frictional force between the surface and object. Adjust lower body posture to have a solid base in order to avoid losing balance when this point is reached.

4.6.3 Get assistance when moving or guiding a large load.

4.6.4 Where possible, always push rather than pull a load.

4.6.5 When possible push at waist height not shoulder height. The force capability at shoulder height is 50% less than at waist level.

4.6.6 Casters or wheels on carts should be at least 6 inches (15.24 centimeters) diameter for heavier loads in order to exercise adequate control on rough or inclined surfaces. Tire materials should be suitable for the surface of travel.

4.6.7 Never load the cart or load-carrying device in such a manner that visibility is obstructed in the path of travel.

4.6.8 When pushing or pulling an object on an inclined surface, ensure control of the load and direction of travel before proceeding. Obtain additional support to control the load if necessary.

4.6.9 Never leave carts or loads in an area that will present a hazard to other workers. Make sure carts or transport devices are secured in position before leaving them unattended.

4.7 Specific Handling – Square or Rectangular Objects

4.7.1 Place one foot slightly in front of the other.

4.7.2 Squat as close to the object as possible.

4.7.3 Grasp one of the top corners away from the body and the opposite bottom corner closest to the body.

4.7.4 Tilt the object slightly away from the body, tilt forward at the hips, keep the back straight.

4.7.5 Test to confirm that the object is loose from floor and will lift without snagging.

4.7.6 Straighten the legs, keeping the spine straight, pull the object into the body, and stand up slowly and evenly without jerking or twisting.

4.7.7 If turning or change of direction is required, turn with feet without twisting the torso and step in the direction of travel.

4.7.8 To set an object down, reverse the sequence, being sure not to trap the bottom hand between the object and the surface on which the object is set.

4.8 Specific Handling – Cylindrical Objects

4.8.1 When lifting/moving round or cylindrical objects, the objects should be rolled wherever possible.

• Check the integrity of drums of gas cylinders before handling. Confirm lids or caps are secured prior to moving.

• Rolling must be controlled by chute, tagline, or other means of limiting acceleration.

• Workers must not be positioned downhill from rolled objects.


• Use of the legs for pushing and tagline control of rolled objects must be stressed.

4.8.2 Cylindrical objects, such as drums that must remain upright, are to be handled manually by slightly tilting the object, using the legs for control, and balancing the object on the bottom edge. The handler then walks besides the object, with the object tilted toward the body, positioning the hands on the top edge away from the body and moving so they do not cross, thus maintaining balance and a steady, controlled, forward motion. Motion must be controlled so that ceasing to walk and moving the hands will stop forward motion.

4.8.3 Use carts or trucks to transport cylinders. Never attach a lifting or moving device to the cap or lid.

4.8.4 Use two people to transport a cylinder if carts cannot be used. Use lifting straps to improve grip.

4.9 Specific Handling – Bags and Sacks

4.9.1 The best way to handle a bag depends on its size, weight, and how far it is to be carried. When lifting, remember to:

• Straddle the end of the bag.

• Bend the hips and knees.

• Keep the back straight.

• Grasp the bag with both hands under the closer end. Keep elbows inside the thighs.

• Lean forward, straightening the knees to set the bag upright.

• Readjust the straddle position moving feet closer to the bag.

• Readjust the grasp, with one hand clasping the bag against the body and the other hand under the bag.

• Stand up by thrusting off with the back leg and continuing in an upward and forward direction.

• Thrust the bag up with the knee while straightening the body. If possible place the bag on an intermediate platform to enable the grip / grasp to be readjusted.

• Put the bag on the shoulder opposite the knee used to thrust the bag up.

• Stabilize the bag on the shoulder.

• Move off without bending sideways.

4.9.2 Avoid unloading a bag from the shoulder directly to floor level. Use an intermediate platform or get help from a co-worker, remember to:

• Stand close to the platform.

• Place one foot in front of the platform.

• Bend hips and knees.

• Keep the back straight.

• Ease the bag off the shoulder and put it upright on the platform.

• Pull the bag slightly over the edge of the platform.

• Stand close to the platform with the bag touching the chest.

• Clasp the bag against the body with one hand, the other hand holding bottom of the bag.

• Step back.

• Bend hips and knees, keeping back straight.

• Ease the bag onto the floor.



4.9.3 Bulkier sacks are easier to carry on a worker’s back. The worker is to lift the sack to his/her back from a platform:

• Move the sack to the edge of the platform.

• Put back against the sack.

• Grasp with both hands on the upper corners of the sack.

• Ease the sack onto the back, bending hips and knees before taking the weight.

• Keeping the back straight, stand up, straighten hips and knees and stabilize the sack.

• Move away without bending sideways.

4.9.4 Two-person handling of a sack:

• Position one person on either side of the sack.

• Squat with one foot balancing behind the sack.

• Keeping the back straight, grasp with the outer hand on the upper corner of the sack and the other hand holding the bottom of the sack.

• On one person's command:

o Stand up and straighten the hips and knees.

o Move toward the intended location.

o Put the sack in its intended location.

4.10 Specific Handling – Sheet Materials

4.10.1 When lifting sheet materials:

• Stand close to the pile of sheets in a walking stance.

• Grasp sheet firmly at the midpoint of its long side with the closer hand.

• Pull sheet up and toward the body.

• Change grip using the other hand and put fingers on top of the sheet.

• Pull sheet up to the vertical position and to the side until one half is off the pile.

• Grasp the lower edge of the sheet with the free hand and support the hand by placing it on your knee.

• Stand up without bending or twisting body.

4.10.2 Whenever moving sheet materials, be cognizant of wind conditions.

4.10.3 To carry sheets (drywall, glass, metal, etc.):

• Use drywall carts or sheet hand trucks to carry sheet materials.

• Get help from another person where carts are not available.

• Apply carrying handles for manual carrying.

• Always use gloves and carrying handle for glass and other materials with sharp edges.

4.10.4 Use team lifting and carrying where other solutions are inappropriate.

• Remember that the combined strength of the team is less than the sum of individual strength. The item lifted by the team should be no more than 50 pounds (22.7kg).

• Select team members of similar height and strength and assign a leader to the team.



• Determine a set of commands to be used such as "lift," "walk," "stop," and "down." Make sure that everyone knows what to do when they hear the command.

• Follow the commands given by the team leader.

• Practice team lifting and carrying together before attempting the task.

4.11 Material Storage

4.11.1 Store materials at a convenient height.

4.11.2 Leave the lowest shelf unused if necessary.

4.11.3 Use vertically mobile shelves or elevating platforms to avoid bending and overhead reaching.

4.11.4 Use bin racks for storing small items.

4.11.5 Store heavy and frequently used materials between knee and shoulder height; preferably waist height.

4.11.6 Do not store materials at floor level.

4.11.7 Use hand trucks with elevating devices in storage and loading areas.

4.11.8 Use trucks with a tilting device to avoid bending.

5.0 Records 5.1 None

6.0 Attachments 6.1 S3NA-014-ATT1 Recommended Weight Limit (RWL) Calculations


Americas

Injury & Claims Management S3NA-018-PR1

Purpose and Scope 1.01.1 Establish guidelines to ensure that employees receive appropriate, immediate, and high-quality health care

services that will minimize disability and promote rapid recovery.


Terms and Definitions 2.02.1 Critical Injuries/Illnesses – Include, but be limited to, any potential work-related injury and/or illness which

involve the following:

2.1.1 Loss of consciousness

2.1.2 Chest pain/breathing difficulty

2.1.3 Uncontrollable bleeding

2.1.4 Suspected internal injuries

2.1.5 Multiple injuries resulting in trauma

2.1.6 Suspected exposure to chemical/biological hazard

2.1.7 Major thermal or chemical burns

2.1.8 Amputation or partial amputation

2.1.9 Electrocution

2.1.10 Spinal cord injury or traumatic brain injury

2.1.11 Severe eye injuries resulting in loss of vision

2.1.12 Unexplained change in mental state following an injury (may indicate shock or other internal injuries)

2.2 Medical Services Provider – Provides support for non-critical work-related injuries and illnesses.

2.3 Modified Duty – Modification of employee’s position that allows for the employee to carry out their work safely within the employees capabilities and without causing/creating injury or aggravating an existing injury.

2.4 Non-Critical Injuries/Illnesses – Any work-related injury and/or illness that is not a critical injury/illness and does not require immediate professional medical attention. Examples include, but are not limited to, the following:

2.4.1 Mild sprains/strains

2.4.2 Mild bruising

2.4.3 Minor cuts and scrapes

2.4.4 Minor insect bites

2.4.5 Muscle/joint pain or soreness

2.5 Transitional Work - Transitional work is defined as temporary modified or light duty work that covers the time from the injury until the release to full duty from the medical provider.

2.6 Work Status Form – Documentation received after a clinic visit in which the treating medical professional indicates the employee’s work status such as off work, specific work restrictions/limitations or full duty return to work with no restrictions/limitations.

Injury & Claims Management (S3NA-018-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 5

References 3.03.1 S3NA-004-PR1 Incident Reporting, Notifications & Investigation

3.2 S3NA-214-PR1 International Travel

Procedure 4.04.1 Roles and Responsibilities

4.1.1 Employee

• Immediately report all suspected work-related injuries and/or illnesses to their supervisor in accordance with S3NA-004-PR1 Incident Reporting, Notifications & Investigation, even if the employee does not believe that medical attention is needed.

• Employees shall contact their supervisor and SH&E manager prior to seeking any medical treatment for non-emergency injuries and illnesses.

• If required, provide them with S3NA-018-FM2 Medical Authorization Form to the health care provider, and provide either the original or a copy to the supervisor.

• Provide all medical documentation related to a work-related injury to their supervisor and SH&E Manager.

• Attend all follow-up medical appointments, regardless if symptoms have subsided.

4.1.2 SH&E Manager

• Provide guidance to the employee and supervisor in identifying the appropriate actions for injury management.

• Assist with the return to work program by interfacing with the supervisor and employee to evaluate whether appropriate and safe transitional work is available.

• Working with the employee and supervisor to confirm that any medical follow up care or restrictions are being adhered to.

• Periodically review the employee’s work restriction status with the Supervisor.

4.1.3 Human Resources Representative

• Assist with the return to work process, as needed.

4.1.4 Occupational Health Manager

• Oversee the Medical Services Provider.

• Provide support for managing the initial stages of a work-related injury/illness.

• Provide medical consultation/triage when needed.

4.1.5 Claims Coordinator/Manager

• Evaluates and files claims covered by AECOM’s workers’ compensation policy.

• Coordinates regular follow-up to ensure effective claim management.

• Maintain documentation in accordance with applicable legislative requirements.

• Work with the employee's Supervisor and SH&E Manager to address transitional work requirements.

4.1.6 Supervisor

• Ensure employees reports work-related injuries/illnesses immediately.


• Ensure work-related injuries/illnesses are reported in accordance with the applicable reporting procedures.

• Facilitate injury consultation with the AECOM’s Medical Services Provider.

• Ensure the employee is provided with S3NA-018-FM2 Medical Authorization Form to be signed with copy provided to the employee, health care provider, and Claims Coordinator/Manager.

• Use S3NA-018-FM1 Supervisor’s Injury Management Checklist of assist with managing an injury.

• Accompany (or provide a designee) the employee to the medical treatment provider. This reduces the risk of the employee driving while injured, ensures the injured employee is treated by the correct medical provider, coordinates alcohol and drug testing when applicable, and allows for another person to describe to the medical provider how the injury occurred, the type of work activities the injured person performs and AECOM Return To Work program.

• Provide transitional work, with consultation and approval of the operations manager, whenever possible to enable an injured worker to return to work (S3NA-018-ATT1 Return to Work Policy). The return to work hierarchy includes the following:

o Return to own job.

o Return to own job with accommodations/modifications.

o Return to another job at AECOM with or without accommodations/modifications.

o Placement in alternate jobs through telecommuting or other job assignments determined on a case-by-case basis.

o Provide, when requested by the Claims Coordinator/Manager, treating physician, field case nurse or claims adjuster, the S3NA-018-FM3 Description of Employee’s Job Duties form.

o Maintain regular contact with employees who are out of work or have restrictions (contact at least weekly by phone or email).

4.2 Reporting

4.2.1 For all critical injuries and illnesses, employees must seek immediate medical attention.

4.2.2 For potential work related non-critical injuries and illnesses, employees must follow procedures outlined in S3NA-004-PR1 Incident Reporting, Notifications & Investigation. Employees are required to seek management approval prior to seeking medical care for non-critical injuries/illnesses.

4.3 Transportation

4.3.1 For critical injuries and illnesses, transportation should be provided by emergency services (e.g., ambulance, paramedics). Employees should not drive themselves to obtain treatment for critical injuries/illnesses.

4.4 Treatment of Non-Emergency Injuries and Illnesses

4.4.1 When a work-related incident results in a noncritical injury/illness, the primary objective is to provide the appropriate medical services to diagnose and treat the injury/illness. Options available to the employee include the following:

• First aid treatment by a qualified first aid responder.

• Telephonic consultation with the Medical Services Provider.

• Referral to an occupational health clinic.


4.4.2 If it is perceived that medical attention is needed, an employee will be provided an opportunity for a telephonic consultation with the Medical Services Provider. During that consultation, if it is determined that an employee will need a physician evaluation, the OHN will contact the clinic with the necessary workers’ compensation billing information. Unless it is an emergency, all employees are required to obtain approval from their supervisor and/or OHN prior to seeking medical treatment. This ensures that AECOM, the workers’ compensation carrier and the clinic are notified appropriately and timely medical treatment can be provided and follow-up given.

4.4.3 Some laws and regulations allow injured workers to choose their own initial medical provider. Employees are to be cautioned that not all medical providers accept workers’ compensation insurance and coverage should be verified prior to treatment.

4.4.4 Once the initial information of the employee’s injury/illness is received by the AECOM workers’ compensation insurance carrier, it is likely that the employee will be contacted by the workers’ compensation carrier either by letter and/or by phone.

4.4.5 Employees will provide the signed consent form to the medical provider authorizing the release of information as it pertains to this specific work-related injury to AECOM and its workers’ compensation insurer. The employee will also need a work status form from the physician indicating if the employee can return to work, has restrictions or must be off work.

4.4.6 The work status form must be given to the employee’s supervisor and/or SH&E representative and emailed to the Claims Coordinator/Manager immediately after the physician visit.

4.4.7 If a physician/medical provider has indicated that a follow-up appointment is needed or the employee will need to schedule future follow-up appointments, the employee is required to attend the appointment regardless if the employee is feeling better or having no symptoms. The visit is required to ensure proper recovery. The employee is required to obtain an updated work status form at every appointment with the treating physician, and the employee is required to provide the updated work status form to their supervisor.

4.4.8 After every medical provider visit (whether the employee is off work/restricted work or is just having a follow-up) the employee is required to contact the AECOM Claim Coordinator/Manager. The employee shall provide an update as to the medical provider visit, plan of care, to ensure that the employee is getting the appropriate care in a timely manner, and to ensure that the physician is being reimbursed accordingly. The employee must also contact their supervisor and/or SH&E representative to inform him/her of their work status.

4.4.9 It is the employee’s responsibility to provide a medical clearance (e.g., return to work slip) to their Supervisor and/or Human Resources Representative, from the treating physician regardless of the extent of treatment. Under no circumstances will individuals be permitted to return to full or modified duty status without appropriate documented medical clearance.

4.5 Off Work and Transitional Work

4.5.1 It is AECOM’s goal to return an employee back to work as quickly as possible to decrease an employee’s healing time (as supported by medical studies that earlier return to work decreases complications), promote wellness, provide support to an employee during the recovery time, and to return the employee to full wage-earning capacity.

4.5.2 If an employee must be off work or is given restricted work for an injury or illness of any kind, the employee is required to notify their supervisor immediately.

4.5.3 Transitional work may take many forms, such as reduced hours of work, flexible work hours to accommodate treatment programs, assistance performing a task that an employee may have been performing independently prior to an injury, reduced limits for lifting, climbing, operating of equipment, and reduced periods of standing or sitting, etc.

4.5.4 Each employee with a need for transitional work assignments must:

• Notify their immediate Supervisor of any condition that will prevent them from being able to perform the essential functions of their position.


• Attend medical appointments.

• Provide a revised work status form from their treating physician to their Supervisor at the end of each period of restriction.

• Adhere to the modified duty program and medical provider’s restrictions.

4.5.5 The Supervisor and Claims Coordinator/Manager shall review the position description and the employee’s work restrictions with the employee. Transitional work must be made available unless an exception is authorized by the executive in charge of the operation.

4.5.6 The employee must report any changes to their work status or restrictions and/or when they revisit their treating medical provider. This is required until the treating medical provider released the employee from care.

4.6 Monitoring and Management of Work-Related Injury/Illness

4.6.1 An employee will not be allowed to return to work in any capacity from a work-related illness and/or injury that required medical treatment/evaluation without a written return-to-work statement signed by the treating medical professional.

4.6.2 For return to work that will result in international deployment/re-deployment, the employee must receive a medical clearance from AECOM’s Medical Service Provider. Refer to S3NA-214-PR1 - International Travel for additional information.

Records 5.05.1 All medical records, including return to work plans shall be maintained.

Attachments 6.06.1 S3NA-018-ATT1 Return to Work Policy

6.2 S3NA-018-FM1 Supervisor’s Injury Management Checklist

6.3 S3NA-018-FM2 Medical Authorization Form

6.4 S3NA-018-FM3 Description of Employee’s Job Duties


Americas

Radiation S3NA-120-PR1

1.0 Purpose and Scope 1.1 The primary aim of AECOM’s Radiation Safety Program is to provide an appropriate standard of

protection for employees without unduly limiting the beneficial practices that result in radiation exposure. This procedure provides AECOM requirements for:

• Limiting occupational and public exposure to ionizing radiation;

• Developing plans to control occupational exposure to radioactive materials, and

• Implementing radiological exposure assessment activities whenever employees are working with ionizing radiation or radioactive materials.

1.2 The Radiation Safety Program is intended to prevent the occurrence of deterministic effects, by keeping doses As Low As Reasonable Achievable (ALARA), and to confirm that all reasonable steps are taken to reduce the probability of stochastic effects.


1.4 Any exceptions to this procedure must be approved in writing by the Business Group Radiation Safety Officer (RSO).

2.0 Terms and Definitions 2.1 Absorbed dose – The energy imparted by ionizing radiation per unit mass of irradiated material. The units

of absorbed dose are the rad and the gray (Gy): 1 Gy = 100 rad.

2.2 Activity – The rate of disintegration or transformation or decay of radioactive material. The units of activity are “disintegrations per second (or minute)” (dps or dpm), curie (Ci) and the Becquerel (Bq).

• 1 Ci = 37,000,000,000 dps (3.7 x 1010 dps) 1 Ci = 2,220,000,000,000 dpm (2.22 x 1012 dpm) 1 Bq = 1 dps

2.3 Administrative Exposure Limit- (AL) Established to support implementation of the ALARA philosophy and confirm compliance with regulations.

2.4 Adult – An individual 18 years of age or more.

2.5 Agreement State – A state that has executed an agreement with the U.S. Nuclear Regulatory Commission (NRC) transferring to the state the responsibility for regulating uses of certain radioactive materials within its borders.

2.6 Airborne radioactive material – Any radioactive material dispersed in the air in the form of dusts, fumes, particles, mists, vapors or gases.

2.7 ALARA (As Low As is Reasonably Achievable) – Means making every reasonable effort to maintain exposures to radiation as far below regulatory dose limits as is practical, consistent with the purpose for which the licensed or registered activity is undertaken, as well as activities with occupational radiation exposures, taking into account the state of technology, the economics of improvements in relation to benefits to public health and safety, and other societal and socioeconomic considerations, and in relation to utilization of ionizing radiation.

2.8 Background radiation – Radiation from cosmic sources; non-technologically enhanced naturally occurring radioactive material, including radon, except as a decay product of source or special nuclear material, and including global fallout as it exists in the environment from the testing of nuclear explosive devices.

Radiation (S3NA-120-PR1) Revision 0 March 1, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 28

2.9 Bioassay – The determination of kinds, quantities, or concentrations, and, in some cases, the locations of radioactive material in the human body, whether by direct measurement, in vivo counting, or by analysis and evaluation of materials excreted or removed from the human body.

2.10 Business Group Radiation Safety Officer (Business Group RSO) – The member of the Safety, Health and Environment (SH&E) Department designated by the Business Group Vice President of SH&E to manage all AECOM radiation issues related to ionizing radiation and/or radioactive materials.

2.11 Committed Dose Equivalent The dose equivalent to organs or tissues of reference (T) that will be received from an intake of radioactive material by a person during the 50-year period following the intake.

2.12 Committed effective Dose Equivalent The sum of the products of the weighting factors applicable to each of the body organs or tissues that are irradiated and the committed dose equivalent to these organs or tissues (HE,50 = SWT HT,50).

2.13 Declared Pregnant Woman – A woman who voluntarily informed her employer, in writing, of her pregnancy and the estimated date of conception. The declaration remains in effect until the declared pregnant woman withdraws the declaration in writing or is no longer pregnant.

2.14 Deterministic Effects – Health effects, the severity of which varies with the dose and for which a threshold is believed to exist.

2.15 Derived Air Concentration (DAC) – The concentration of a given radionuclide in air which, if breathed by Reference Man (1.2 cubic meters of air per hour) for a working year of 2,000 hours under conditions of light work, results in an intake of one annual limit of intake (ALI).

2.16 Disintegration per Minute (dpm) - The rate of emission by radioactive material as determined by correcting the counts per minute observed by a detector for background, efficiency, and window size associated with the instrument.

2.17 Dose – A generic term that means absorbed dose, dose equivalent, effective dose equivalent, committed dose equivalent, committed effective dose equivalent, total organ dose equivalent or total effective dose equivalent.

2.18 Dose equivalent (HT) –means the product of the absorbed dose in tissue, quality factor, and all other necessary modifying factors at the location of interest. The units of dose equivalent are the rem and Sievert.

2.19 Dosimeter – Devices designed to be worn or carried by a single individual for the assessment of dose equivalent. Examples of individual monitoring devices are film badges, thermoluminescent dosimeters (TLD) and pocket ionization chambers.

2.20 Embryo/fetus – The developing human organism from conception until the time of birth.

2.21 Entrance or access point – Any opening through which an individual or extremity of an individual could gain access to radiation areas or to licensed or registered sources of radiation. This includes portals of sufficient size to permit human access, irrespective of their intended use.

2.22 Exposure – being exposed to ionizing radiation or to radioactive material. A measure of ionization produced in air by x- or gamma radiation. The unit of exposure is the coulomb per kilogram (C/kg) or the roentgen (R): 1 R = 2.58 x 10-4 C/kg.

2.23 Exposure rate – The exposure per unit of time, typically milliroentgen per hour (mR/h).

2.24 External dose – That portion of the dose equivalent received from any source of radiation outside the body.

2.25 Extremity – Hand, elbow, arm below the elbow, foot, knee, and leg below the knee. The arm above the elbow and the leg above the knee are considered part of the whole body.

2.26 Fixed Contamination - Radioactive material that cannot readily be removed from surfaces by nondestructive means such as causal contact, wiping, brushing, or washing.

2.27 Frisking - Process of monitoring personnel for contamination.


2.28 Five-year Dosimetry Period – The period of five calendar years beginning on January 1 of the year following the year in which the Canadian Radiation Protection Regulations came into force (2000) and every period of five years after that period (e.g., 2000 – 2005, 2005- 2010, 2010 – 2015, etc.).

2.29 Gray (Gy) – The System International (SI) unit of absorbed dose. One Gy is equal to an absorbed dose of 1 joule per kilogram (100 rad).

2.30 High radiation area – Means an area, accessible to individuals, in which radiation levels could result in an individual receiving a dose equivalent in excess of 0.1 rem (1 millisievert) in 1 hour at 30 centimeters from any source of radiation or from any surface that the radiation penetrates.

2.31 Internal dose – That portion of the dose equivalent received from radioactive material taken into the body.

2.32 Ionizing radiation – Any electromagnetic or particulate radiation capable of producing ions, directly or indirectly, in its passage through matter. Ionizing radiation includes gamma rays and x rays, alpha and beta particles, high-speed electrons, neutrons, and other nuclear particles.

2.33 License – A form of permission given by an Agreement State, the NRC, or the Canadian Nuclear Safety Commission (CNSC) to an applicant who has met the requirements for licensing set out by that Agency

2.34 Licensed material – Radioactive material received, possessed, used or transferred under a license issued by a regulatory agency.

2.35 Licensee – Any person or organization that is licensed by a regulatory agency.

2.36 Member of the public – Any individual, except an individual who is performing assigned duties for a licensee or registrant involving exposure to sources of radiation.

2.37 Minor – An individual less than 18 years of age.

2.38 Natural radioactivity – Radioactivity of naturally occurring nuclides whose location and chemical and physical form have not been altered by man.

2.39 Naturally Occurring Radioactive Material (NORM) - Includes radioactive elements found in the environment. Long-lived radioactive elements of interest include uranium, thorium and potassium, and any of their radioactive decay products, such as radium and radon. These elements have always been present in the earth's crust and within the tissues of all living beings.

2.40 Non-ionizing Radiation – Any type of electromagnetic radiation that does not carry enough energy per quantum to ionize atoms or molecules. Near ultraviolet, visible light, infrared, microwave, radio waves, and low-frequency RF (longwave) are all examples of non-ionizing radiation. Sources of non-ionizing radiation include lasers, communication devices and towers, and high-voltage power lines.

2.41 Nuclear Energy Worker – See “Radiation Worker.”

2.42 Occupational dose – The dose received by an individual in the course of employment in which the individual’s assigned duties involve exposure to sources of radiation. Occupational dose does not include dose received from background radiation, as a patient from medical practices, from voluntary participation in medical research programs, or as a member of the public.

2.43 One-year Dosimetry Period – The periods of one calendar year beginning on January 1.

2.44 Personnel Dosimetry - Devices designed to be worn by a single person for the assessment of dose equivalent such as film badges, thermoluminescent dosimeters (TLDs), and pocket ionization chambers.

2.45 Radiation Producing Device – Any device capable of producing ionizing radiation except those devices with radioactive material as the only source of radiation [e.g., x-ray fluorescence devise].

2.46 Radiation Protection Program (RPP) – This radiation safety program also functions as a General RPP used to address the radiation safety needs associated with a general set of operational activities involving the use of or exposure to radioactive materials, or ionizing radiation. A project or site-specific RPP is used to address the radiation safety needs associated with a specific work location or field activity or to supplement the requirements of the general RPP.


2.47 Radiation Safety Officer (RSO) – The person appointed to oversee and manage the specific radiation safety issues associated with a particular use or contact with radioactive material or exposure to ionizing radiation, in accordance with an established RPP.

2.48 Radiation Work Permit (RWP) –Permit that identifies radiological conditions, establishes worker protection and monitoring requirements, and contains specific approvals for radiological work activities. The RWP serves as an administrative process for planning and controlling radiological work and informing the worker of the radiological, health, and safety issues.

2.49 Radiation Worker –Worker whose job assignment requires work on, with, or in the proximity of radiation production machines or radioactive materials. A radiological worker has the potential to be exposed to more than 100 mrem per year, which is the sum of the dose equivalent to external irradiation and the committed effective dose equivalent to internal irradiation.

2.50 Radioactive material – Any material (solid, liquid, or gas) that emits ionizing radiation spontaneously.

2.51 Radioactivity – The disintegration of unstable atomic nuclei with the emission of radiation.

2.52 Radon Progeny – Includes the following radioactive decay products of radon-222: polonium-218, lead-214, bismuth-214, and polonium-214.

2.53 Removable Contamination - Radioactive material that can be removed from surfaces by nondestructive means, such as casual contact, wiping, brushing, or washing.

2.54 Restricted area – An area, access to which is limited by the licensee or registrant for the purpose of protecting individuals against undue risks from exposure to sources of radiation. Restricted area does not include areas used as residential quarters, but separate rooms in a residential building may be set apart as a restricted area.

2.55 Sealed source – Radioactive material that is permanently bonded or fixed in a capsule or matrix designed to prevent release and dispersal of the radioactive material under the most severe conditions that are likely to be encountered in normal use and handling.

2.56 Stochastic effects – Health effects that occur randomly and for which the probability of the effect occurring, rather than its severity, is assumed to be a linear function of dose without threshold. Hereditary effects and cancer incidence are examples of stochastic effects.

2.57 Survey – An evaluation of the radiological conditions and potential hazards incident to the production, use, transfer, release, disposal, and/or presence of sources of radiation. When appropriate, such evaluation includes, but is not limited to, tests, physical examination of location of materials and equipment, and measurements of levels of radiation or concentration of radioactive material present.

2.58 Technologically Enhanced Naturally Occurring Radioactive Material (TENORM) – Any naturally occurring radioactive materials not subject to regulation under the Atomic Energy Act whose radionuclide concentrations or potential for human exposure have been increased above levels encountered in the natural state by human activities.

2.59 Total Effective Dose Equivalent (TEDE) means the sum of the effective dose equivalent (for external exposures) and the committed effective dose equivalent (for internal exposures).

2.60 Total Organ Effective Dose Equivalent (TODE) The sum of the deep dose equivalent (for external exposures) and the committed dose equivalent to an individual organ or tissue (for internal exposures).

2.61 Unrestricted area – An area, access to which is neither limited nor controlled by the licensee.

2.62 Whole body – For purposes of external exposure, head, trunk (including male gonads), arms above the elbow, or legs above the knees.

2.63 Working level – The concentration of radon progeny in 1 cubic meter that has a potential aloha energy of 2.08 x 10-5 joules.


3.0 References 3.1 S3NA-003-PR1 SH&E Training

3.2 S3NA-121-PR1 Non-Ionizing Radiation

3.3 S3NA-122-PR1 Gauge Source Radiation

3.4 S3NA-123-PR1 Respiratory Protection

3.5 S3NA-208-PR1 Personal Protective Equipment

3.6 S3NA-209-PR1 Risk Assessment & Management

4.0 Procedures 4.1 Roles and Responsibilities

4.1.1 Business Group RSO

A person to whom the VP of SH&E has delegated the responsibility for the Radiation Safety Program. The RSO may designate employees with experience and appropriate radiation credentials to support the radiation safety program. Confirm that Project Managers understand their responsibilities for development and implementation RPPs as applicable to the planned work activities. Further Business Group RSP responsibilities include:

• Review and approve all initial and renewals applications for radioactive material/special nuclear material license prior to submittal.

• Approve the appointment of each AECOM license/site RSO.

• Provide AECOM management and operations personnel with technical assistance in the identification, control, and safe handling of radioactive materials.

• Investigate any employee radiation exposures above the administrative limits.

• Review annual activity summary reports submitted by the License/Program/Site RSO.

4.1.2 License/Program/Site Radiation Safety Officer (Site RSO)

The Business Group RSO will designate or approve a qualified employee to be a Site RSO. The Site RSO will be responsible to the Project Manager and to the Business Group RSO for implementation of Radiation Protection Programs (RPP) and performance of project radiation safety responsibilities. The Site RSO receives radiation safety technical guidance from the AECOM Business Group RSO. Responsibilities of the Site RSO include:

• Manage all license, program, or project radiation safety procedures as specified in the applicable RPP.

• Review real-time monitoring results to determine compliance with the RPP-specified requirements.

• Maintain administrative and operational compliance with all license conditions and requirements.

• Identify individuals or work groups containing individuals who are likely to receive doses exceeding 0.1 rem/year, to the responsible Manager.

• Manage site dosimetry program, if applicable.

o Evaluate the need for bioassay; ensure they are completed if required.

o Confirm Employees are trained in the proper wear, handling, and storage of dosimeters.

o Distribute and collect dosimeters, and review results.

o Provide Employees with their annual dose reports.


o Provide copies of all dosimetry results to the Business Group RSO on an annual basis.

• Notify the Business Group RSO of any suspect personnel exposures above administrative limits.

• Confirm that Employees working with radioactive material or ionizing radiation sources have received all necessary safety-related training, certifications and/or licenses.

• Conduct and document all ALARA dose assessment investigations and lost dosimeter investigations.

• Confirm that the presence of radioactive materials, ionizing radiation sources, radiation- producing devices, radiologically controlled areas, contamination areas, airborne radioactivity areas, and radiation areas at project work sites are identified (where reasonably possible) prior to commencing field activities.

• Notify the Employee if he or she is likely to exceed their ALARA goal and discuss options for managing the situation.

• Submit an annual summary report to the Business Group RSO which includes the following.

o Exposure monitoring (cumulative project dose).

o Exposure trends or ALARA issues.

o Annual audit findings.

o Licensing actions.

4.1.3 Manager (Operations)

• Notify and get approval from the Business Group RSO of possession of or intent to acquire radioactive material under any general or specific radioactive material license or conduct field work at sites with the potential for employee radiation exposures.

• Notify the Business Group RSO of the intent to renew, or amend an existing AECOM radioactive materials license.

• Provide the Business Group RSO with the names and qualifications of individuals who may be designated as AECOM License/Program/Site RSOs.

• With the support of the Site RSO, identify individuals or work groups containing individual who are likely to receive doses exceeding 0.1 rem/year.

• Confirm Project Managers/ Site Supervisors, are aware of his/her Radiation Protection Program responsibilities.

• Operations Managers, Project Managers, and Project Safety Professionals are responsible for implementing any required radiological exposure assessment procedures in their work activities.

4.1.4 Project Manager / Site Supervisor

Confirms that the project is conducted in accordance with the requirements of contract documents, applicable regulations, radioactive material license conditions and ALARA requirements. . He/she has authority over all work activities of AECOM employees and subcontractors both on the job site and involved in off-site project support. The Project Manager is responsible for organizing the field team, including the Site Supervisor, Site RSO, and the Site Safety Officer. The Project Manager is responsible for communication and information exchange with the client and regulatory authorities and will officially represent AECOM in all project-related coordination. Further responsibilities include:

• Consult with the Business Group RSO or designee to determine if a site-specific RPP will be required.


• Identify project sites that do not involve direct exposure to or work with radioactive materials, but have the potential for incidental exposure to radiation.

• Involve the Site RSO in the planning phase of radiological work to be accomplished.

• Confirm that all radiation safety issues associated with their projects are properly addressed, and worker safety is confirmed through development of appropriate radiological safety requirements and procedures.

• Confirm that RPPs are prepared, reviewed, and approved in accordance with this procedure.

• Confirm that Employees working with radioactive material or ionizing radiation sources have received all necessary safety-related training, certifications and licenses.

• Facilitate compliance with client-required radiation safety programs in coordination with the Site RSO.

4.1.5 Employees

Before an Employee (including subcontractor personnel) may engage in handling or processing radioactive material or radioactive contaminated materials or perform the decontamination activities at the site, he or she will receive site-specific radiation safety training and acknowledge receipt of that training by signing a statement to that effect. Each Employee will comply with this AECOM Radiation Safety Program and all RPP provisions, guidance, and procedures. Further responsibilities include:

• Work in accordance with all established RPP requirements, and radiation work permits.

• Will not disturb or handle any radioactive material or work in any identified radiation area without appropriate training and safety procedures.

• Notify the Project Manager of the presence or suspected presence of previously unidentified radioactive material or ionizing/non-ionizing radiation sources in the workplace, and cease all work activities involving potential exposure to ionizing/non-ionizing radiation until further direction is received.

• Be generally aware of their current, annual, dose-to-date.

• Participate in ALARA evaluations, as requested.

• Implement the ALARA controls specified in plans and procedures,

• Immediately report to the Program/Site RSO or Project Manager any situations where they believe that they or another employee may have had an internal deposition of radioactive material.

• Properly wear, handle, and store any dosimeter or other dose assessment device issued to them.

4.2 Restrictions

4.2.1 This Radiation Safety Program was developed with the premise that the success of any program designed to minimize exposures and avoid accidents must necessarily rely on the experience, ability, and forethought of the user. The policies and procedures contained in the Radiation Safety Program are designed to achieve a reasonable and practical standard of safety in compliance with government regulations and codes and a degree of safety awareness for those who work with radiation devices.

4.2.2 This Radiation Safety Program, including the related policy, manual, and safe job procedures, must be adhered to for all tasks which involve nuclear densometers. Specific requirements for the safe management of nuclear densitometer and gauge sources are provided in AECOM procedure S3NA-122-PR1 Gauge Source Radiation.


4.2.3 Only Employees trained in the use and handling of nuclear densometers are authorized to handle or receive these devices. This includes technicians using the devices or anyone shipping them by ground transportation or by air.

4.2.4 Specific safety requirements related to non-ionizing radiation are provided in S3NA-121-PR1 Non-Ionizing Radiation.

4.2.5 This Radiation Safety Program does not apply to AECOM Employees who are working full-time under another client-supported radiation safety program. For example, AECOM Employees working on a Department of Energy site who are actively monitored under the site's program are not subject to the requirements of this AECOM Radiation Safety Program. However, Employees visiting a site or working temporarily under a client-supported program should provide dose monitoring reports to the Site RSO, if they are also working under this AECOM Radiation Safety Program.

4.3 Training Requirements

4.3.1 Training requirements for a project or program shall be provided in or referenced in the applicable RPP.

4.3.2 AECOM Employees shall receive radiation safety training and certifications commensurate with their job duties. Employees may require training to a level such that occupation (non-public) dose limits apply. These persons will then be qualified as Radiation Workers (U.S.), Nuclear Energy Workers (Canada) or Naturally Occurring Radioactive Material (NORM) Surveyors.

4.3.3 Records shall be maintained to demonstrate compliance with the training requirements, refer to S3NA-003-PR1 SH&E Training. Training records shall include either a copy of an examination showing a passing score of 80 percent or higher or a certificate from an outside vendor. For Radiation Awareness (RA) training, no test or certificate is required. RA training can be documented with a training sign-in sheet, e-mail acknowledgement from the trainer, or similar documentation.

4.3.4 Radiation safety training is required under the following circumstances:

• Before being permitted unescorted access to radiologically controlled areas (i.e., areas posted with the radiation trefoil symbol);

• Before exceeding public dose limits during access to radiologically controlled areas (i.e., areas posted with the radiation trefoil symbol);

• Before handling, storing, or transporting nuclear gauge sources;

• When there is a significant change to radiation protection policies and procedures that may affect the individual;

• When specified in the program-specific or license-specific RPP;

• When required by a state permit or other regulation for the possession of a radiation-producing devise; and

• When required by a client for site access to perform a specific task.

4.4 Training Topics

4.4.1 Radiation safety training shall be detained in the RPP and should include the following topics to the extent appropriate to each individual’s prior training, work assignments, degree of exposure to potential radiological hazards, and applicable program or license:

• Risk of exposure to radiation and radioactive materials, including prenatal radiation exposure;

• Basic radiation fundamentals and radiation protection concepts;


• Controls for both routine and emergency actions implemented at the local level to manage and maintain doses ALARA (e.g., physical design features, administrative controls, limits, policies, procedures, alarms, radiation survey instrumentation, dose monitoring devices and other measures);

• Transportation and storage of radioactive materials;

• The individual’s rights and responsibilities for implementing the facility’s radiological protection program;

• The individual’s responsibilities for implementing ALARA measures; and

• Reports the individual may request.

4.5 Training Courses

4.5.1 AECOM recognizes multiple training levels that are commensurate with an Employee’s job functions as described below. For these descriptions, Radiation Worker training is considered the same as Nuclear Energy Worker training.

4.5.2 RA – This course contains the basics in radiation protection and should be site/project specific.

• This training is for AECOM Employees that may require non-routine or short-term unescorted access to radiological controlled areas (excluding Radiation Areas and Airborne Radiation Areas) to perform work functions.

• This training is also acceptable for short-term site assessment activities for sites with known low-levels of radiation and contamination or where a qualified health physics or radiation protection technician has control of site access.

• RA training is also given to personnel who work in areas where radioactive materials are stored but do not have authorized access to the materials or areas where radioactive materials may be inadvertently encountered (such as during environmental sampling in uncontrolled areas).

• Personnel who receive RA training are NOT considered Radiation Workers or Nuclear Energy Workers and public dose limits apply. To exceed public dose limits, Employees must be trained to one of the requirements below.

4.5.3 Site-Specific Radiation Worker Training- This course is designed to provide the OSHA 1910.1096 (i)(2) and site-specific training necessary to work in a radiation area or exposed to radioactive materials.

• The instruction shall include safety problems resulting from exposure to materials, instructed in the applicable provisions on exposure protection, and where individuals can get information on their radiation exposure.

4.5.4 NORM Surveyor – This course is designed to provide surveyor training for individuals performing "NORM" surveys. Topics include why survey, types of surveys, types of equipment surveyed, and techniques in the operation, use, and handling of various radiation survey instruments.

4.5.5 Radiation Worker I (RWI) – This course contains the core academics and the appropriate practical factors.

• This training is for radiological workers whose job assignments require routine access to Radiological Buffer Areas and Radiation Areas.

• RW I training is also suggested for unescorted entry into Radioactive Material Areas containing either sealed radioactive sources or radioactive material labelled in accordance with 10 CFR 20, 10 CFR 835, or applicable Agreement State regulations.

• RW I training alone does not prepare the Employee to work around higher radiation levels or with contaminated materials. It is suggested that RW I tasks be limited to inspections, tours and activities that involve work on non-radiological systems.


4.5.6 Radiation Worker I Training with High/Very High Radiation Area Training – This course contains the core academics, the High/Very High Radiation Area (HR/VHR) module, and the appropriate practical factors.

• The HR/VHR Area lesson plan may be added to the RW I course to give personnel unescorted entry into High Radiation Areas where contamination is not a concern.

4.5.7 Radiation Worker II Training (RW II) – This course consists of the core academics, the HR/VHR module, the Contamination Control module, and the appropriate practical factors.

• This training is recommended for the radiological worker whose job assignments involve unescorted entry into High Radiation Areas, Contamination Areas, High Contamination Areas, and Airborne Radioactivity Areas.

• Further, Employees who have potential contact with hot particles or use glove boxes with high contamination levels should complete RW II training.

• RW II training prepares the Employee to work around higher radiation levels and with contaminated materials normally associated with radiological facilities/activities.

4.5.8 Nuclear Gauge Training – All Employees asked to work with nuclear gauges will be trained in safe radiation work practices and procedures in accordance with S3NA-122-PR1 Gauge Source Radiation.

4.5.9 Other Instrument-Specific Training – All Employees asked to work with devises that emit ionizing or non-ionizing radiation will be trained in safe work practices and procedures.

4.6 ALARA

4.6.1 Even though current occupational exposure limits provide a very low risk of injury, it is prudent to avoid unnecessary exposure to radiation. AECOM’s objective is thus to reduce occupational exposures as far below the specified limits as is reasonably achievable by means of good radiation protection planning and practice, as well as commitment to policies that foster vigilance against departures from good practice.

4.6.2 In addition to maintaining doses to individuals ALARA, the sum of the doses received by all exposed individuals should also be maintained at the lowest practicable level. It would not be desirable, for example, to hold the highest doses to individuals to some fraction of the applicable limit if this involved exposing additional people and significantly increasing the sum of radiation doses received by all involved individuals.

4.6.3 Two basic assumptions are considered necessary in this program for keeping occupational exposures as far below the specified limits as is reasonably achievable. Those two conditions are management commitment to maintaining exposures as low as is reasonably achievable, and the personnel responsible for radiation protection should be continuously vigilant for means to reduce exposure.

4.6.4 ALARA Policy Statement and Implementation

• It is AECOM’s policy to plan and conduct its radiological activities safely and in such a fashion as to protect the health and safety of its employees, subcontractors, members of the public, and the environment. To achieve this, AECOM shall confirm that efforts are taken to reduce radiological exposures and releases to the environment ALARA, taking into account social, technical, economic, practical and public policy considerations. AECOM is committed to implementing a radiological control program that reflects this policy.

• To implement this policy, AECOM shall:

o Review radiological operations and analyze the hazards;

o Develop and implement controls that reduce or eliminate unnecessary dose and keep the necessary doses low and document the controls in the RPP or other work document.

o Document areas surveyed for radioactive material and retain record of the survey.


o Establish ALARA goals for individuals or work groups.

o Provide feedback to Employees and Managers by tracking an individual’s dose (from all operations) relative to his/her ALARA goal.

o Re-evaluate the situation if it appears an individual is likely to exceed his/her ALARA goal.

4.6.5 ALARA Committee

• Form an ALARA Committee for each site for which ALARA goals will be developed and when there is a potential for exposure to ionizing radiation at levels that significantly exceed natural background.

• At a minimum, this Committee will be made up of the Site RSO, the Project or Site Manager, the Health Physics Supervisor (if applicable), and one representative of the site labor force.

• The Committee will meet periodically to review previous site radiation exposure, air monitoring, effluent monitoring, and contamination level data to assess the presence of unacceptable trends.

• The Committee will also assess the success of the radiological controls, serve as a forum for recommendations for improvements, and maintain a written record of the Committee’s activities in the project files. The Committee will also support the development of project or site-specific ALARA goals.

4.6.6 ALARA Goals and Evaluations

• ALARA goals shall be established for individuals who may be involved in operations that could result in exposures greater than 100 mrem (1 mSv) from all operations in a calendar year. The Program/Site RSO shall work with the radiation safety committee to establish ALARA goals in conjunction with the Project Manager or Program Manager. The ALARA goals should be:

o Based on historical values for this type of work or on estimations of dose and should be modified either up or down depending upon the nature of the work involved.

o Approved by the Project Manager or Program Manager and exposed individual’s supervisor.

o Periodically evaluated relative to accrued dose received by the worker.

o If it is observed that an individual is approaching 100 mrem (1 mSv) for the year and no ALARA goal has been established, then the Program/Site RSO will notify the Business Group RSO of this and provide an ALARA goal.

• The License/Program/Site RSO shall:

o Conduct and document a post-job review/critique if the program ALARA goal of 0.5 rem or 40 DAC- hours in a year is exceeded.

o Notify the Employee if they is approaching his/her ALARA goal;

o Complete an ALARA re-evaluation prior to allowing an Employee to exceed an ALARA goal or raising an ALARA goal;

o Inform the Business Group RSO of any increased ALARA goals; and

o Evaluate and respond (as appropriate) to increasing dose, airborne, or contamination trends and other indicators that could be precursors to unnecessary dose.

• An ALARA evaluation (see form S3NA-120-FM1 ALARA Evaluation) is required for individuals or work groups who have an ALARA goal of 500 mrem (5 mSv) or more for a given calendar year. As part of the evaluation, the Program/Site RSO is responsible to the Business Group RSO to provide names of individuals who have ALARA goals greater than 500 mrem (5 mSv).


4.7 RPP and Radiation Work Plans

4.7.1 AECOM projects shall comply with the SH&E procedures with respect to project planning, hazard identification, and communication.

4.7.2 The project SH&E documents should identify radiation hazards and mitigate the risk through the use of proper engineering and administrative controls to minimize the spread of contamination and maintain low exposure levels.

4.7.3 Manager (Operations)/Project Managers will confirm that a General RPP or Site RPP is completed by or approved by the Corporate RSO prior to initiating operations if required as described below.

4.7.4 General RPP – This Radiation Safety Program will function as a general RPP.

4.7.5 Site RPP shall be prepared on a project-by-project basis for field operations where:

• AECOM Employees may enter any radiation area;

• AECOM Employees may enter a radiologically controlled area without an escort operating under a separate RPP;

• AECOM Employees may enter areas where radionuclide airborne concentrations exceed, during the hours an individual is present in a week, an intake of 0.6 percent of the ALI or 12 DAC-hours, and respiratory protection is not in use.

4.7.6 The Site RPP must be a stand-alone document, or may be incorporated into other project health and safety documentation (e.g., health and safety plans). (Refer to S3NA-209-PR1 Risk Assessment & Management.) The RPP must:

• Be prepared by the designated Site RSO or other radiation safety professional, and reviewed by the Business Group RSO or designee;

• Address all radiological hazards associated with the identified use of licensed radioactive material, exposure/contact with radioactive material, or exposure to ionizing radiation;

• Provide appropriate and applicable training requirements, monitoring procedures, dosimetry requirements, protective equipment requirements, operational safety procedures and limitations for each identified radiological hazard;

• Identify specific minimization procedures consistent with AECOM’s ALARA requirements; and

• Address storage and transportation issues, security and operator qualification requirements, device maintenance requirements, leak testing requirements, and any other radioactive material license compliance needs when prepared for a radioactive material license.

4.7.7 Radiation Work Permit (RWP)

• An RWP is issued for short, non-routine tasks to provide inform Employees of the radiological controls and entry requirements for a specific work activity and is valid only for the duration of the activity.

• If RWPs are expected to be used during a project or to implement a specific program, the RPP must define the terms of issuance, approval, and implementation. Generally the RWP is prepared by the Site RSO and approved by the Manager. (Refer to S3NA-120-FM2, Radiation Work Permit.) Employees must be trained on the RWP, read it, and signed-off on it before performing a task described in the RWP

4.7.8 Hazardous Work Permit (HWP)

• An HWP is a combination document issued to inform Employees of both radiological and hazardous material exposure and entry requirements for short, non-routine tasks on to provide additional protection under a project/program RPP.


• If HWPs are expected to be used during a project or to implement a specific program, the RPP must define the terms of issuance, approval, and implementation. Generally the HWP is prepared by the Site RSO and approved by the Manager. (Refer to S3NA-120-FM3, Hazardous Work Permit.) Employees must be trained on the HWP, read it, and signed-off on it before performing a task described in the HWP.

4.8 Considerations for Non-Radiological Hazards. Implementation of a radiation safety control may introduce unintended consequences that may negatively impact the overall safety of the operation. For example:

4.8.1 Excessive protective clothing or equipment used to control dose or personnel contamination events may have deleterious consequences, such as heat stress and ergonomic impacts.

4.8.2 Respirators used to reduce intakes of radionuclides may impair visual acuity and communications capabilities among Employees.

4.8.3 Protective clothing and equipment used to protect Employees from chemical hazards may slow down work, leading to increased worker dose.

4.9 Radiation Protection Standards

4.9.1 The U.S. and Canadian government agencies have established limits on annual radiation exposure for occupationally exposed workers, including exposures to radon (10 CFR 20, SOR-2000/203).

4.9.2 These limits have been shown to prevent deterministic effects of radiation exposure while limiting the probability of stochastic effects.

4.9.3 Additionally AECOM has established its own set of administrative limits to confirm compliance with Federal regulations and to implement the AECOM ALARA philosophy.

4.10 Occupational Dose Limits

4.10.1 Tables 1 and 2 provide the legal U.S. and Canadian dose limits as well as AECOM’s administrative dose limits.

4.10.2 Note that doses from background radiation, therapeutic and diagnostic medical and dental exposures, and those resulting from participation as a subject in medical research programs are not included in dose records or when assessing compliance with the occupational dose limits.

4.11 Occupationally Exposed Minors

4.11.1 AECOM policy is no worker under 18 years of age will be allowed to work on site where there is the potential for exposure to radiation. This requirement is consistent with EM-385-1-1, Section 6E, which does not allow the occupational radiation exposure of minors.


Table 1 – Occupational Dose Limits (English units)

United States Canada AECOM

10 CFR 20, Subpart C SOR-2000/203, Sect. 13 Administrative Limit

Total Effective Dose Equivalent (TEDE) 5 rem/yr 5 rem/yr 500 mrem/yr Total Organ Dose Equivalent (TODE) 50 rem/yr NA 5 rem/yr Shallow Dose Equivalent (SDE) 50 rem/yr 50 rem/yr 5 rem/yr Extremity Dose Equivalent 50 rem/yr 50 rem/yr 5 rem/yr Lens of Eye Dose Equivalent 15 rem/yr 15 rem/yr 1.5 rem/yr

Individual Member of the Public 2 mrem/hr NA 2 mrem/hr 100 mrem/yr 100 mrem/yr 100 mrem/yr

Occupational Dose to Minors 10% of above limit NA NA Dose to Embryo/Fetus of a Declared Pregnant Worker

500 mrem 400 mrem 100 mrem/ gestation

Table 2 – Occupational Dose Limits (SI units)

United States Canada AECOM

10 CFR 20, Subpart C SOR-2000/203, Sect. 13 Administrative Limit

TEDE4 50 mSv/yr 50 mSv/yr 5 mSv/yr TODE 500 mSv/yr NA 50 mSv/yr SDE 500 mSv/yr 500 mSv/yr 50 mSv/yr Extremity Dose Equivalent 500 mSv/yr 500 mSv/yr 50 mSv/yr Lens of Eye Dose Equivalent 150 mSv/yr 15 rem/yr 15 rem/yr

Individual Member of the Public 0.02 mSv/hr NA 0.02 mSv/hr 1 mSv/yr 1 mSv/yr 1 mSv/yr

Occupational Dose to Minors 10% of above limit NA NA Dose to Embryo/Fetus of a Declared Pregnant Worker 5 mSv 4 mSv 1 mSv/gestation

Radiation Safety Program (S3NA-120-PR1) Revision 3 November 15, 2015 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 14 of 28

4.12 Embryo/Fetus of a General Employee

4.12.1 A special situation arises when a Radiation Worker or Nuclear Energy Worker becomes pregnant. Under these conditions, radiation exposure could also involve exposure to the embryo or fetus. A number of studies have indicated that the embryo or fetus is more sensitive than the adult, especially during the first trimester of pregnancy. This can be a concern since many users are unaware of their pregnancy during the first month or two of gestation. Hence, the NRC and the CNSC require that all occupationally exposed Employees be instructed in the potential health risks associated with prenatal radiation exposure.

4.12.2 As defined in 10 CFR 20.1003, a “declared pregnant woman” (refer to S3NA-120-FM4, Declaration of Pregnancy) means a woman who has voluntarily informed her employer, in writing, of her pregnancy and the estimated date of conception. The maximum permissible exposure to the fetus of a declared pregnant worker during the gestation period is 10 percent of the NRC’s annual limits or 500 mrem. An effort should be made to avoid substantial variation of uniform monthly exposure rate. There are very few locations within AECOM where radiation levels are high enough that a fetus could potentially receive a dose that approaches these limits.

4.12.3 The National Council on Radiation Protection and Measurements (NCRP) Report No. 116 recommends a monthly equivalent dose limit of 0.05 rem (0.5 mSv) to the embryo/fetus once the pregnancy is known. In view of the NCRP recommendation, any monthly dose of less than 0.1 rem (1 mSv) is not a substantial variation above a uniform monthly dose rate and as such will not require justification (specified in NRC Regulatory Guide 8.13).; however, a monthly dose greater than 0.1 rem (1 mSv) should be justified (specified in NRC Regulatory Guide 8.13)

4.12.4 If a Radiation Worker or Nuclear Energy Worker becomes pregnant, she shall declare her pregnancy in writing. This can be done by email or by letter to the Site RSO applicable, using form S3NA-120-FM4, Declaration of Pregnancy, or the equivalent. It is recommended the Worker’s applicable human resources representative be notified. A member of the Site RSO staff will assess her potential radiation exposure and measures to keep her exposures ALARA and make any appropriate accommodations. (See form S3NA-120-FM5, Embryo/Fetus Initial Dose Calculations.) Early declaration of a pregnancy is encouraged and confidentiality is maintained at all times.

4.12.5 AECOM’s administrative limit of 500 mrem (5 mSv) based on CNSC regulations. If notification of a pregnancy is not made in writing, the radiation exposure limits remain at the occupational limits of 5 rem (50 mSv) per year. An individual may also “un-declare” her pregnancy in writing at any time (using form S3NA-120-FM6, Withdrawal of Declaration of Pregnancy, or the equivalent).

4.13 Planned Special Exposures (PSE)

4.13.1 PSE are not practiced at AECOM.

4.14 Means of Exposure Control

4.14.1 Means of controlling Employee exposures for a project or program shall be provided in the applicable RPP.

4.14.2 There are three basic ways in which Employees can control exposure to a radioactive source: limit exposure time, increase their distance from the source, and the interposition of a shielding material.

4.14.3 These concepts are thoroughly presented in AECOM radiation safety training but should also be continuously reinforced through daily or weekly radiation safety briefings. AECOM projects shall use postings, labels, project/task plans, “dry-runs,” engineering controls, and PPE as appropriate to limit occupational exposures.

4.15 Postings

4.15.1 Access to radioactive materials is controlled by posting areas containing radiation fields, radioactive materials, and/or radioactive contamination.

4.15.2 AECOM’s policy shall be to post areas as required below based on U.S. radiation protection regulations (10 CFR 20).


4.15.3 Projects in Canada shall also post in accordance with these requirements unless Canadian regulators or the client require that areas only display postings based on Canadian regulations (SOR-2000/203).

4.15.4 Warning signs shall be durable and legible and shall bear the radiation warning symbol (tri-foil) and the applicable caution. The three blades and the central disk of the tri-foil symbol shall be:

• Magenta or black; and

• Located on a yellow background

4.15.5 Postings shall be displayed at the boundary of and at every point of access to an area, room or enclosure and bare the applicable words below.

4.15.6 Signs and postings should be removed by health physics only and only when conditions no longer warrant that posting.

4.15.7 Where physical barriers do not exist, pole barriers shall be erected using yellow and magenta or yellow and black rope.

4.15.8 Postings shall include the following language:

• “Caution (or Danger) Contamination Area” – Any area where removable contamination levels exceed or are likely to exceed those specified in Table 3 (from 10 CFR 835, Appendix D).

• “Caution (or Danger) Radiation Area” – Any area, accessible to individuals, in which radiation levels could result in an individual receiving a dose equivalent in excess of 5 mrem in 1 hour at 30 centimeters from the source of radiation or from any surface that the radiation penetrates (i.e., dose rates in the area exceed 5 mrem/hr or 50 µSv/hr).

• “Caution (or Danger) High Radiation Area” – Any area, accessible to individuals, in which radiation levels could result in an individual receiving a dose equivalent in excess of 100 mrem in 1 hour at 30 centimeters from the source of radiation or from any surface that the radiation penetrates (i.e., dose rates in the exceed 100 mrem/hr or 1.0 mSv/hr).

• “Caution (or Danger) Very High Radiation Area” – Very high radiation area means an area, accessible to individuals, in which radiation levels from radiation sources external to the body could result in an individual receiving an absorbed dose in excess of 500 rads (5 grays) in 1 hour at 1 meter from a radiation source or 1 meter from any surface that the radiation penetrates (i.e., dose rates exceed 500 rads/hr or 5 Gy/hr). No AECOM personnel shall have access to a Very High Radiation Area without written approve from the Site RSO.

• “Caution (or Danger) Airborne Radioactivity Area” – Any area, accessible to individuals in which airborne radioactivity levels could result in an individual being exposed to a concentration in excess of the following concentrations. Work in an Airborne Radioactivity Area must be conducted in accordance with a Respiratory Protection Program approved by the Site RSO or designee.

o In excess of the DAC specified in appendix B, to 10 CFR 20.1001-20.2401, 10 CFR 835 or

o To such a degree that an individual present in the area without respiratory protective equipment could exceed, during the hours an individual is present in a week, an intake of 0.6 percent of the ALI or 12 DAC-hours.

4.15.9 The following postings are required only on Canadian project sites (SOR-2000/203):

• “RAYONNEMENT-DANGER-RADIATION” – when there is a radioactive nuclear substance in a quantity greater than 100 times its exemption quantity in the area, room or enclosure or there is a reasonable probability that a person in the area, room or enclosure will be exposed to an effective dose rate greater than 2.5 mrem/hr (25 µSv/hr).


4.15.10 No Employee shall post or keep posted a sign that indicates the presence of radiation, a nuclear substance, or prescribed equipment at a place where the radiation, nuclear substance, or prescribed equipment indicated on the sign is not present.

Table 3 – Surface Contamination Values1 in dpm/100 cm2 (60 dpm = 1 Bq)

Radionuclide Removable2,4 Total (Fixed + Removable)2,3

U-nat, U-235, U-238, and associated decay products 71,000 75,000

Transuranics, Ra-226, Ra-228, Th-230, Th-228, Pa-231, Ac-227, I-125, I-129 20 500

Th-nat, Th-232, Sr-90, Ra-223, Ra-224, U-232, I-126, I-131, I-133 200 1,000

Beta-gamma emitters (nuclides with decay modes other than alpha emission or spontaneous fission) except Sr-90 and others noted above5 1,000 5,000

Tritium and STCs6 10,000 See Footnote 6

1The values in this appendix, with the exception noted in footnote 6 below, apply to radioactive contamination deposited on, but not incorporated into the interior or matrix of, the contaminated item. Where surface contamination by both alpha- and beta-gamma-emitting nuclides exists, the limits established for alpha- and beta-gamma-emitting nuclides apply independently.

2As used in this table, dpm (disintegrations per minute) means the rate of emission by radioactive material as determined by correcting the counts per minute observed by an appropriate detector for background, efficiency, and geometric factors associated with the instrumentation.

3The levels may be averaged over one square meter provided the maximum surface activity in any area of 100 cm2is less than three times the value specified. For purposes of averaging, any square meter of surface shall be considered to be above the surface contamination value if: (1) From measurements of a representative number of sections it is determined that the average contamination level exceeds the applicable value; or (2) it is determined that the sum of the activity of all isolated spots or particles in any 100 cm2area exceeds three times the applicable value.

4The amount of removable radioactive material per 100 cm2of surface area should be determined by swiping the area with dry filter or soft absorbent paper, applying moderate pressure, and then assessing the amount of radioactive material on the swipe with an appropriate instrument of known efficiency. (Note—The use of dry material may not be appropriate for tritium.) When removable contamination on objects of surface area less than 100 cm2is determined, the activity per unit area shall be based on the actual area and the entire surface shall be wiped. It is not necessary to use swiping techniques to measure removable contamination levels if direct scan surveys indicate that the total residual surface contamination levels are within the limits for removable contamination.

5This category of radionuclides includes mixed fission products, including the Sr-90 which is present in them. It does not apply to Sr-90 which has been separated from the other fission products or mixtures where the Sr-90 has been enriched.

6Tritium contamination may diffuse into the volume or matrix of materials. Evaluation of surface contamination shall consider the extent to which such contamination may migrate to the surface in order to confirm the surface contamination value provided in this appendix is not exceeded. Once this contamination migrates to the surface, it may be removable, not fixed; therefore, a “Total” value does not apply. In certain cases, a “Total” value of 10,000 dpm/100 cm2may be applicable either to metals, of the types which form insoluble special tritium compounds that have been exposed to tritium; or to bulk materials to which particles of insoluble special tritium compound are fixed to a surface.

7These limits only apply to the alpha emitters within the respective decay series.

4.16 Labelling

4.16.1 In the U.S., the Site RSO shall confirm that each container of licensed radioactive material bears a durable, clearly labelled with:

• The radiation symbol and the words “CAUTION, RADIOACTIVE MATERIAL” or “DANGER, RADIOACTIVE MATERIAL.”


• A label containing the name, quantity, contamination levels, dose rates, date of measurement and form of the radioactive substance in the container or device.

4.16.2 In Canada, the Site RSO shall confirm that no person shall possess a container or device that contains a radioactive substance unless the container or device is labelled with the following.

• The radiation warning symbol and the words “RAYONNEMENT — DANGER —RADIATION.”

• A label containing the name, quantity, contamination levels, dose rates, date of measurement and form of the radioactive substance in the container or device.

4.17 Personal Protective Equipment

4.17.1 PPE is the least effective control for minimizing the exposure to high-energy beta radiation and gamma radiation and should be used in conjunction with other PPE requirements, typically required for construction sites. Refer to S3NA-208-PR1 Personal Protective Equipment, including:

• Long sleeves & pants;

• Boots;

• Hard hats and safety eyewear (where required); and

• In some cases protective materials containing a shield such as lead (e.g. common during X-rays) should be used.

4.17.2 PPE can be effective in protecting against alpha radiation and low-energy beta radiation and respiratory protection should be considered for work in areas with known or potential airborne contamination. PPE requirements are included in the RPP and/or the RWP.

4.18 Visitors

4.18.1 To control exposures to site visitors, site visitors must be escorted at all times.

4.18.2 Visitor escorts must point out any hazardous area that a visitor may be entering and must confirm that all AECOM radiation safety rules and precautions are observed.

4.18.3 The arrival and departure of site visitors should be recorded in a visitors log and on the RWP if applicable.

4.18.4 Visitors shall be provided temporary dosimetry in accordance with the RPP and dosimeter results shall be recorded in a visitor log.

4.19 Surveys and Instrumentation

4.19.1 Radiation surveys are used to identify and quantify radiological hazards and to document compliance administrative and regulatory limits.

4.19.2 The Site RSO and all field Employees must work together to confirm safety in the workplace and to protect both the public and the environment from the harmful effects of radiation.

4.19.3 The Site RSO is responsible to make or cause to be made, surveys that:

• May be necessary for the licensee to comply with the requirements of the AECOM Radiation Safety Program or Site/Program RPP;

• Are reasonable under the circumstances to evaluate;

• The magnitude and extent of radiation levels;

• Concentrations or quantities of radioactive material; and

• The potential radiological hazards.

4.19.4 The Site RSO shall confirm that instruments and equipment used for quantitative radiation measurements (e.g., dose rate and effluent monitoring) are calibrated periodically for the radiation measured.


4.19.5 The Site RSO shall confirm that a licensed (Canada) or certified (U.S.) dosimetry service is used to measure and monitor the doses of AECOM personnel that may receive any dose in excess an AECOM administrative dose limit.

4.19.6 For U.S. operations, all personnel dosimeters (except for direct and indirect reading pocket ionization chambers and those dosimeters used to measure the dose to the extremities) that require processing to determine the radiation dose and that are used to comply with applicable regulations must be processed and evaluated by a certified dosimetry processor:

• Holding current personnel dosimetry accreditation from the National Voluntary Laboratory Accreditation Program (NVLAP) of the National Institute of Standards and Technology and

• Approved in this accreditation process for the type of radiation or radiations included in the NVLAP program that most closely approximates the type of radiation or radiations for which the individual wearing the dosimeter is monitored.

4.20 Types of Surveys

4.20.1 Radiation surveys may be performed to measure exposure or dose rates from sources of radiation that are in buildings, soil, or water. Surveys shall be conducted as necessary to prevent exposures from exceeding occupational dose limits and to confirm areas are posted in accordance with action levels.

4.20.2 Exposure and dose rate calculations may be substituted for actual radiation surveys if based on reliable scientific, peer-reviewed assumptions/historical data.

4.20.3 Contamination surveys may be performed to monitor the magnitude and extent of loose surface and/or fixed contamination on building floors/walls/surfaces, equipment, materials, supplies, or personnel.

4.21 Selection of Instruments

4.21.1 The selection of a proper radiation detection instrument is extremely important in implementing a proper radiation protection program and for measuring the proper types and levels of radiation required to meet project objectives.

4.21.2 Those selecting instruments must consider the minimum level of detection, the type of radiation measured, the energy level of the radiation source and the detector’s ability to measure it, and durability of the instrument to perform in the prescribed field conditions.

4.21.3 Personnel using radiological instrumentation shall be trained in the proper operation, use and instrument limitations.

4.21.4 Project Managers and Site Supervisors should consult with the Site RSO, the Business Group RSO, or designee before purchasing, renting or using radiation detection instruments.

4.21.5 Personnel using radiological instrumentation shall be trained in the proper operation, use and instrument limitations.

4.22 Instrument Calibration and Maintenance

4.22.1 All instruments will be calibrated by a qualified calibration/repair facility at least annually in accordance with manufacturers’ instructions. A calibration certificate will be maintained on site for each instrument and included in the project file (maintained for 3 years) and in the final report.

4.22.2 Each instrument shall be checked at the beginning and end of each shift with check sources to verify that it’s responding adequately. Unless more stringent site-specific criteria have been established satisfactory performance test results will be within +/- 20% of the expected response. If the instrument fails the post-survey source check, the Site RSO will review all data collected during that time period with the instrument and will adjust it or discard it, as appropriate. The affected data shall be flagged and later studied by the Site RSO to determine if they are useable.


4.22.3 Control charts shall be maintained to monitor the performance of field instruments for the duration of the project. If survey equipment requires repair during a workday, it shall be repaired and its proper function verified before it is returned to use.

4.22.4 Project or group-specific procedures may be developed to provide more detailed procedures and forms for instrument calibration and maintenance.

4.23 External Dose Monitoring

4.23.1 Use of external dosimetry or other method of estimating worker exposure for a project or program shall be described in the applicable RPP. All contact with the radiation badge service company for a new project or program is to be made through the Site RSOs and will coordinate delivery and receipt of dosimeters and dose reports.

4.23.2 External radiation dosimeters such as TLDs or optically stimulated luminescent dosimeters appropriate for the radiations to be monitored shall be issued by the Site RSO to the individual and shall be required to be worn by:

• Adults, minors and declared pregnant women likely to receive, in one year, a dose from sources external to the body in excess of 10 percent of the administrative dose limits, or Individuals entering a HR/VHR Area; and

• Individuals responding to emergencies involving radioactive material or ionizing radiation.

4.23.3 Individuals who are likely to exceed 10 percent of the applicable extremity-absorbed dose limit must wear ring dosimeters.

4.23.4 The Site RSO shall determine the “likely to exceed 10 percent” status of an individual, the dosimeter type, the wear period, exchange period, etc. Any AECOM Employee shall immediately notify the Site RSO of changes in site conditions or radiation producing device procedures that could significantly increase or decrease radiation doses to personnel or which could otherwise affect the need for external dosimetry.

4.23.5 Radiation dosimeters shall:

• Not be issued for wear periods greater than 3 months;

• Not be deceptively exposed;

• Be issued to only one person and not shared;

• Not be stored near sources of radiation when is storage;

• Not be exposed to high heat, chemical or physical insults, or washed in a washing machine;

• Not be worn during medical or dental x-ray examinations; and

• Not be worn after medical administration of radioactive materials (thyroid ablation therapy, cardiac stress tests, diagnostic nuclear medicine tests, etc.) until approved by the Site RSO.

4.23.6 No person shall wear dosimeters issued by AECOM while working for another employer or institution without prior approval from the Site RSO. Employees shall notify the Site RSO if they are concurrently working for another (non-AECOM) employer and working with sources of ionizing radiation or radioactive material.

4.23.7 Employees shall notify the Program/Site RSO immediately upon learning of possible deceptive exposures of dosimeters. Intentional deceptive exposures of dosimeters are forbidden and may result in enforcement actions.

4.23.8 Lost or damaged dosimeters shall be reported to the Site RSO as soon as possible. Persons who have lost or damaged their dosimeters shall be required to provide documentation of doses.


4.24 Wearing Dosimeters

4.24.1 Whole body dosimeters shall be worn at the location on the whole body likely to receive the highest dose. Normally this is the mid-section of the torso unless otherwise specified. The “whole body” is defined as the area between the knees and the neck including the upper arms.

4.24.2 Whole body dosimeters shall be worn inside PPE such as coveralls and leaded aprons.

4.24.3 For fetal monitoring for declared pregnant females, whole body dosimeters should be worn on the abdomen. If a leaded apron is worn (as in radiology), the dosimeter should normally be placed on the abdomen, under the apron.

4.24.4 Extremity dosimeters shall be placed on the applicable hand or foot. Ring dosimeters shall be placed on the dominant hand facing in (palm side of the hand). Extremity dosimetry requirements are provided in the RWP.

4.24.5 If multiple dosimeters are required, the procedure for wearing these dosimeters shall be described in the RPP or RWP.

4.25 Reporting Dose

4.25.1 Employees of AECOM that are assigned dosimetry badges shall collect and return used dosimeters to the Site RSO promptly prior to receiving replacement dosimeters at the beginning of a new wear period. The Site RSO will then send the Employee dosimeters, along with the control dosimeter, to the contracted dosimetry provider. Upon receiving the results from them, the Site RSO shall notify the Employees of their reported dose and place copies of the reports in the project files. Dose records are copied and summaries provided to the employee on an annual basis or at the end of project that lasts less than one year.

4.25.2 AECOM Employees may make a written request to obtain a copy of his/her dose records at any time. These records are maintained by and are available from the Site RSO.

4.25.3 After termination of employment, the Site RSO shall provide the former employee with a dose report (termination report) in the recorded dose exceeded 10 percent of any radiation dose limit in the applicable reporting period.

4.26 Internal Dose Monitoring

4.26.1 Use of internal monitoring for a project or program shall be described in the applicable RPP. This section identifies the procedure to be followed when determining if and when Employees are to be included in an internal radiation dose monitoring program. An internal radiation dose monitoring program helps verify that the implemented radioactive material controls maintain internal employee exposures ALARA.

4.26.2 This section applies to AECOM operations and should be used as guidelines for subcontractors who perform radiological investigation, characterization, and remediation work for AECOM. The term Employee refers only to AECOM personnel and the requirements apply only to them and not to subcontractor personnel.

4.26.3 Initial Employment

• New Employees beginning work with AECOM whose job duties specifically require working with and/or exposure to loose or airborne radioactive materials routinely shall inform the Site RSO of their previous radiation exposure history, if any. NRC Form 4 or equivalent may be used.

• Applicable Employees with a previous radiation exposure history who cannot provide documentation of their previous internal exposure shall submit a urine specimen for radiological analysis and/or submit to having a whole body radiation count if requested by the Site RSO.


• Employees without previous radiological exposure experience shall be required to initially submit a urine specimen or have a whole body count accomplished prior to beginning work with radioactive materials.

4.26.4 Initiation of a Project

• Employees assigned to work in a radiologically controlled area where there is loose and/or airborne radioactive material and there is a potential for internal deposition of radionuclides, shall, at the direction of the Site RSO, submit either a 24-hour urine specimen for radiological analysis prior to being permitted in the radiologically controlled area. This requirement establishes the individual’s internal radionuclide deposition baseline.

• No Employee shall be permitted in an area where there is the potential for internal deposition of radioactive material without having a baseline bioassay established.

• Bioassays shall only be required if radionuclide(s) present can be effectively monitored for using bioassay methods.

4.26.5 Routine Bioassays

• For Class D (Absorption Type F) radionuclides, a weekly, bi-monthly, or monthly specimen(s) will be collected. A change in sampling frequency may be performed if the Site RSO determines that more sampling is necessary.

• For Class W (Absorption Type M) radionuclides, monthly to quarterly specimens will be collected. A change in sampling frequency may be performed if the Site RSO determines that more sampling is necessary.

• For Class Y (Absorption Type S) radionuclides, quarterly or annual specimens will be collected. A change in sampling frequency may be performed if the Site RSO determines that more sampling is necessary.

• Any Employee who has reason to believe that he/she may have had an internal deposition of radioactive material shall note the time of the suspected intake and promptly notify the Site RSO and Project Manager as soon as possible. When an investigation by the establishment that internal deposition could have occurred, the Employee shall provide a urine specimen for radiological analysis.

4.26.6 Termination of a Project/Exit Bioassay

• At the completion of the project, upon demobilization from the radiologically controlled area, upon termination of employment, or at a time determined by the Site RSO, each Employee who participated in a routine bioassay program shall submit either a urine specimen for radiological analysis or submit to a whole body count at the direction of the Site RSO.

4.26.7 Exceptions to Exit Bioassay

• The Site RSO may request from the Business Group RSO an exception to the above requirement be made. At a minimum, the written request for exception should include measurements and/or calculations that demonstrate that no legal or administrative dose limit was exceeded. The Business Group RSO will approve or disapprove of the request for exception and provide the decision in writing to the Site RSO.

4.26.8 Emergency Response Projects

• Some projects, by their nature, require emergency response personnel to assist in mitigating and/or removing conditions that exist outside normal operating parameters. These responses usually require immediate attention.

• Applicable procedures for emergency response bioassays are found in S3NA-120-ATT1 Bioassays Procedure.


4.27 On-Site Management of Radioactive Materials

The on-site management of radioactive materials for a project or program shall be described in the applicable RPP. The safe and efficient management of radioactive material (RAM), low-level radioactive waste (LLRW), and limited generation of Mixed LLRW is paramount to the success of many of field projects. General controls that should be in place for the storage of RAM, LLRW and MLLW include:

• Materials and waste should be segregated and only be stored in a designated Radioactive Material Area.

• Storage of non-radioactive materials in a Radioactive Materials Area is discouraged.

• Each Radioactive Material Area should be approved by the Site RSO.

• The Site RSO or Site Supervisor should conduct walkthroughs of the Radioactive Materials Area to ensure material and waste is properly segregated and stored.

• Generally outdoor storage of RAM is discouraged. However outdoor storage of waste and contaminated equipment may be necessary. Ensure all material is properly stored and contained to prevent the release of radioactivity. Additionally ensure the area is properly secured from inadvertent access and is properly posted.

• RAM should be stored in a manner that reduces combustible loading. The use of cardboard containers for storage is discouraged.

• Flammable or combustible materials should not be stored adjacent to Radioactive Materials Areas.

• Fire protection measures, such as smoke detectors, water sprinklers and fire extinguishers, should be considered when establishing a Radioactive Materials Area.

The following sections address specific on-site controls that’s should be in place to confirm that materials will be managed properly without creating unnecessary exposures or spreading contamination.

4.27.1 Material Controls

RAM should only be stored in areas that are clearly designated as Radioactive Materials Areas. Each RAM package stored in a radioactive materials area must be clearly labelled with a “Radioactive” warning label on the outside of the package (10 CFR 20.1904 [a]). Additionally, RAM should be stored such that:

o Storage areas shall be cordoned off to prevent unauthorized access. If public access to the project site is not strictly controlled, RAM storage areas should be locked in a cage, room or building, or enclosed by a fence.

o Storage areas having dose rates in excess of 5 mrem/hr at 1 foot from any surface are “radiation areas” and shall posted as such (10 CFR 20.1902 [a]).

o Storage areas having dose rates in excess of 100 mrem/hr at 1 foot from any surface are “high radiation areas” and shall be posted as such and locked or guarded (10 CFR 20.1902 [b]).

o Areas in which RAM is used or stored shall be posted as a Radioactive Materials Area (10 CFR 20.1902 [c]).

o RAM should be stored to minimize exposure in accordance with the ALARA concept. Shielding may be necessary to reduce dose rates to acceptable levels. The Site RSO is responsible for maintaining exposures ALARA.

o Storage areas shall, at a minimum, be surveyed quarterly for radiation and contamination unless otherwise authorized by the Corporate RSO. Unexpected changes in radiation or contamination levels should be reported to the Corporate RSO as soon as possible.


4.27.2 Contamination Control

• General contamination control methods should be described in RPPs. However, some specific practices may be implemented to help control the spread of contamination during the handling of RAM.

• Personnel should perform and document a survey on incoming used material that may come into contact with radiological contamination. This survey will include scanning measurements and removable contamination smears or large-area maslin wipes and should be conducted before the container enters a controlled area. Survey forms should include a unique container number and date of survey. Should contamination be identified, the container will not be used and the container provider must be notified immediately by the Project Manager or Site Supervisor.

• When practical, personnel should bag or wrap material coming from a Contamination, High Contamination, or Airborne Radioactivity Area if it is confirmed or suspected of having removable radioactive contamination above the site release criteria prior to placing the material in a storage or waste container. Thick or durable bags and plastic wrap should be used to reduce the possibility of punctures and tears. Material with sharp edges or projections should be taped or additionally protected to confirm package integrity. Wrapping or bagging contaminated materials will limit spreading contamination to the interior of the container. If the RAM has removable contamination levels that far exceed the release criteria (e.g., 100 times), additional packaging controls such as double-wrapping, or bagging should be used.

• Alternatively, a reusable waste container, such as an intermodal, may be lined with plastic. Often such containers may be placed at the edge of a contaminated area so that material can be placed into it directly, without prior wrapping. Measures must still be taken to protect the outside of the container and the surrounding area from contamination.

• Removable contamination surveys should be taken on the exterior of waste containers and nearby surfaces each day that waste is placed in the containers to confirm that waste loading activities are not contaminating the container or loading area.

4.27.3 Segregation of Materials

AECOM personnel should attempt to segregate RAM and LLRW by like materials to prevent the unwanted mixing of materials. The following measures should be taken at project sites:

• Solid material shall be stored and packaged separately from liquid materials.

• Liquid materials shall be stored in such a manner that a secondary containment will limit the spread of the material in the event a storage container leaks or ruptures.

• Materials contaminated only with radionuclides with short half-lives (< 120 days) should be placed in separate containers to allow for decay-in-storage.

• Radioactive syringe needles, broken glass, laboratory glassware, and other sharps shall be packaged in a thick-walled plastic bottle with a tight-fitting screw top, a sharps container, or plastic pail.

• Hazardous or potentially hazardous materials shall not be stored with or placed in a container with RAM or LLRW.

• All pathogenic (capable of spreading disease) waste must be deactivated.

4.27.4 LLRW Minimization

AECOM shall institute waste minimization practices at project sites to reduce the generation of radioactive waste and spread of contamination. The following practices should be instituted to support waste minimization:

• Restrict material entering controlled areas to those needed for performance of work. Specifically, packaging materials should remain outside of radiological areas.


• Reuse equipment when practical.

• On larger projects, reserve an assortment of tools primarily for use in controlled areas. Tools should be maintained in a designated storage or distribution area or a contaminated tool crib within the controlled area.

• Emphasize training in waste reduction philosophies and waste minimization techniques.

4.27.5 Naturally Occurring Radioactive Materials

• NORM and TENORM consist of radioactive elements found in the environment, such as uranium, thorium and potassium and any of their decay products, such as radium and radon. They are present in very low concentrations in the earth's crust and are brought to the surface through many activities such as oil and gas exploration or mining and through natural processes like leakage of radon gas to the atmosphere or through dissolving in ground water. They cause problems in many industries and transportation.

• Project Managers on sites suspected of containing NORM should contact the Business Group RSO or designee for information on NORM-related issues such as safety, instrument selection, transportation and disposal, etc. Many states and provinces deal with NORM regulations differently.

• It is recommended the Project Manager or Site Supervisor be familiar with the correct rules and regulations specific to the project site, and determine if employees using radiological instruments need to be trained as NORM Surveyors.

• MicroRoentgen or MicroRem instrumentation is the type of detector most recommended to observe low levels of NORM.

4.27.6 Gauge Sources

• Only Authorized Users trained in the use and handling of portable gauges are authorized to handle the gauges.

• The Business Group RSO is responsible for overall administration, management, coordination, effectiveness, and control of the radiation safety program for AECOM. The Site RSOs are authorized to supervise and administer the radiation safety program at the AECOM locations where gauge sources are stored. Specific requirements for the safe management of gauge sources is provided in AECOM procedure S3NA-122-PR1 Gauge Source Radiation.

4.27.7 Transportation

In general, AECOM does not ship radioactive waste from a project site to a disposal facility.

• Project Managers should use certified radioactive waste brokers to support shipments of radioactive waste.

• However, AECOM may be involved in the transportation of radiologically contaminated environmental samples, exempt radioactive check sources, and regulated radioactive gauge sources. Shipping procedures should be provided in by project- or program-specific documents. In the event that a project does not have appropriate procedures to ship radioactive materials, the Project Manager should contact the Site RSO or the Business Group RSO.

• DOT and the CNSC have very specific rules and regulations that govern the transportation of radioactive materials. The DOT’s Hazardous Material Regulations are found in 49 CFR 172 and 49 CFR 173. AECOM Employees involved in shipping radioactive materials shall meet the training requirements provided in the appropriate regulations.

4.28 Emergency Procedures

4.28.1 Emergency procedure for a project or program shall be provided in or referenced in the applicable RPP.


http://en.wikipedia.org/wiki/Radioactive_materials

http://en.wikipedia.org/wiki/Uranium

http://en.wikipedia.org/wiki/Thorium

http://en.wikipedia.org/wiki/Potassium

http://en.wikipedia.org/wiki/Radium

http://en.wikipedia.org/wiki/Radon

http://en.wikipedia.org/wiki/Oil_and_gas_exploration

http://en.wikipedia.org/wiki/Mining

http://en.wikipedia.org/wiki/Radon

4.28.2 Medical Emergencies

• A medical emergency is a situation that presents a significant threat to the health of Employees on site. Chemical exposure, heat stress, injuries, and poisonous insect bites can cause medical emergencies. Proper care must be initiated immediately. Proper care may be in the form of first aid treatment or emergency hospitalization.

• Emergency medical care always has priority over health physics/radioactive contamination concerns and will not be delayed because of such concerns. If possible, health physics personnel should accompany or follow contaminated or potentially contaminated victims to the medical care facility with survey instruments to help medical care providers address this issue.

4.29 Unexpected Levels of Radiation or Airborne Radioactivity

4.29.1 AECOM performs surveys and calculations to demonstrate that exposure rates and airborne radioactivity mandate the use of dosimetry and respiratory protection.

4.29.2 Should these surveys and calculations indicate ambient dose rates greater than 50 mR/hr or airborne radioactive could be greater than 5 percent of an applicable DAC (or if the unity rule applied to airborne radioactivity exceeds 0.05), the Business Group RSO shall be notified and they will then determine the requirements, if any, for additional health physics measure, such as self-reading dosimeters and respiratory protection.

4.30 Excessive Personnel Contamination

4.30.1 Generally, in application of the ALARA principle, no personnel contamination is tolerable.

4.30.2 Any detected personnel contamination shall be reported to the Site RSO immediately. The Site RSO will investigate the cause of and determine the extent of any personnel contamination. The Site RSO will document the incident in case dose evaluations are required later. The Site RSO will report the incident to the Site Supervisor and Project Manager at the earliest opportunity.

4.30.3 Contaminated personnel shall be decontaminated, with assistance from support personnel, prior to exiting the Controlled Area (RCA) or the general area where the contamination occurred. Contaminated personnel shall be decontaminated using materials such as soap and water, waterless hand cleaner, and paper towels or rags whenever possible. All contaminated areas on the body, including hair, should be thoroughly decontaminated. If clothing is contaminated, it should be removed in a way to minimize further contact with the substance.

4.30.4 The Business Group RSO will be consulted for additional guidance if these basic decontamination measures are not completely effective.

4.31 Suspected Inhalation or Ingestion

4.31.1 The Site Supervisor and Business Group RSO will be notified immediately of suspected inhalation or ingestion of radioactive material. The Business Group RSO shall provide appropriate instructions for a suitable response, which may include bioassay.

4.32 Internal Program Assessment

4.32.1 AECOM shall conduct internal assessments of the Radiation Safety Program at least annually to identify its strengths and weaknesses, areas of vulnerability, and noncompliance. The assessment shall include a review of the annual summary reports provided to the Business Group RSO by Site RSO’s, examination of the radiological protection program content, and implementation.

5.0 Records 5.1 The Site RSO shall maintain records of ALARA evaluations for a period of 5 years.

5.2 ALARA evaluations shall also be transmitted to the Employee’s Area Safety Manager and placed in the Employee’s safety training file.


5.3 The Program and Site RSOs shall maintain records of periodic ALARA trending, annual ALARA summary reports, and ALARA evaluations for a period of 5 years.

5.4 General Record-Keeping Requirements

5.4.1 The following records presented in Table 4 shall be maintained by AECOM personnel. These records shall be maintained in a readily retrievable manner that will be subject to internal AECOM inspection and/or regulatory audit.

5.4.2 Surveys, instrument control records, and waste generation/transportation/disposal records generated during work performed for a client at a temporary job location shall become part of the project file and retained or transfer to the client along with other project documents. If work is being performed under an AECOM license, however, all records are also retained by the Site RSO. All records that describe or support assigning occupational dose to AECOM personnel, regardless of whose license the dose was acquired under, shall be maintained by AECOM.

Table 4 – Record Keeping Requirements

Record to Retain Retention Period Retained By (Copies To)

Provisions of the Radiation Protection Program for an AECOM License

Until License is Terminated by Agency Site RSO

Audits of License’s Program 3 years Site RSO

Radiation, Contamination, and Airborne Surveys 3 years Site RSO or Project File

Instrument Calibrations 3 years Site RSO or Project File

Training Records 3 years Site RSO and Project File

Surveys used to perform dose estimates when no instrument data are present

For the life of the company Site RSO and Human Resources)

Measurements and calculations to determine intake of radionuclides Forever Site RSO

Results of air samples, surveys, and bioassays used to determine intake of radionuclides

Forever Site RSO

Measurements of calculations and measurements used to evaluate the release of radioactive effluents to the environment

Forever

Site RSO

Records of internal and external dose Forever Site RSO

Records for Planned Special Exposures

Forever Site RSO

Records of Individual Monitoring results

Forever Site RSO

Records of doses to individual members of the public

Forever Site RSO

Records of Waste Disposal Until License is terminated by Agency Site RSO or Project File


6.0 Attachments 6.1 S3NA-120-ATT1 Bioassays Procedure

6.2 S3NA-120-FM1 ALARA Evaluation

6.3 S3NA-120-FM2 Radiation Work Permit

6.4 S3NA-120-FM3 Hazardous Work Permit

6.5 S3NA-120-FM4 Declaration of Pregnancy Form

6.6 S3NA-120-FM5 Embryo/Fetus Initial Dose Calculation

6.7 S3NA-120-FM6 Withdrawal of Declaration of Pregnancy


California Injury & Illness Prevention Program (S3NA-209-ATT1) Revision 5 October 31, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 12

Americas

California Injury & Illness Prevention Program S3NA-209-ATT1

1.0 Purpose and Scope

1.1 Establishes the requirements to facilitate compliance with the California regulatory requirements to establish, implement, and maintain an effective Injury and Illness Prevention Program (IIPP).

2.0 Procedure

2.1 Roles and Responsibilities

2.1.1 Employees

Responsible for fulfilling all applicable safety training, complying with safe work practices, reporting all real or potential work-related injuries and illnesses to their supervisors immediately after their occurrence.

2.1.2 Manager

Responsible for ensuring all employees receive applicable safety training, employee compliance with safe work practices, and ensuring that unsafe conditions in their work place are eliminated and that injuries/illnesses are reported immediately.

2.1.3 Office Manager (Operations)

Responsible for the implementation, staff training, and the posting of the IIPP.

Region Responsible for providing technical support as to Cal-OSHA requirements and guidance relative to the implementation of the IIPP.

2.2 Injury and Illness Prevention Program

2.2.1 For projects, the site-specific SH&E Plan serves as the project Injury and Illness Prevention Program, refer to S3NA-209-PR1 Risk Assessment & Management.

2.2.2 All AECOM offices will provide a written IIPP for all of its operation based in or conducted in California. The program will be in writing, available to all employees and at minimum:

2.2.3 Identify the person or persons with authority and responsibility for implementing the Program.

2.2.4 Include a system for confirming that employees comply with safe and healthy work practices.

2.2.5 Include a system for communicating with employees in a form readily understandable by all affected employees on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal.

2.2.6 Include procedures for identifying and evaluating workplace hazards including scheduling periodic inspections to identify unsafe conditions and work practices. Inspections shall be made to identify and evaluate hazards.

2.2.7 Include a procedure to investigate occupational injury or occupational illness. Refer to S3NA-004-PR1 Incident Reporting, Notifications & Investigation.

2.2.8 Include methods and/or procedures for correction of unsafe or unhealthy conditions, work practices and work procedures in a timely manner based on the severity of the hazard.

2.2.9 Provide training and instruction for employees, refer to S3NA-003-PR1 SH&E Training. Training on the IIPP is required:

When a safety program is first established When an employee is first hired


When an employee is given a new job assignment When new substances, processes, or equipment is introduced into the workplace that may

create a new occupational hazard When the employer becomes aware of a new or previously unrecognized hazard When supervisors need to become aware of specific hazards and potential unsafe conditions

in the workplace All safety, health and environmental training will be managed as described in S3NA-003-SH&E

Training

2.2.10 Include requirements for recordkeeping that addresses the following, at a minimum:

Inspections – Inspections shall be conducted monthly at a minimum and documented on an Office Inspection Form. The documented inspection records will be maintained for three years by the Manager.

Training – Documentation of safety and health training for each worker, including the worker’s name or other identifier, training dates, type of training, and training providers, are recorded on sign-in sheet and/or training certification. SH&E training documentation will be maintained using AECOM’s Learning Management System. In addition, employees should maintain copies of the training certificates or acknowledgement forms required for their job function.

Injury and Illness – AECOM will record each fatality, injury, or illness that is work-related or that meets one or more of the general recording keeping requirements specified in 8 CCR 14300 as a new case. Each case meeting the requirements will be documented on a Cal-OSHA 300 and 301 form. Logs for the past year will be posted from February to April of the following year. Historical logs will be maintained by the office location for five years.

Exposure Records – Exposure records will be maintained for 30 years unless a specific occupational safety and health regulation provides a different period of time. Results of exposure assessment will be reviewed and maintained by AECOM’s occupational physician, refer to S3NA-127-PR1 Exposure Monitoring and S3NA-128PR1 Medical Screening &

Surveillance.

2.2.11 Program Evaluation

Evaluate the IIPP for each location on an annual basis and document in accordance with S3NA-216-PR1 Compliance Assurance.

3.0 Model IIPP

3.1.1 The state of California provides IIPP models for both high hazard employers and non-high hazard employers.

3.1.2 An annual High Hazard Industry List, including the relevant NAICS industry codes, is published by the State of California.

3.1.3 The model Injury and Illness Prevention Program (IIPP) on the following pages has been prepared by the State of California for use by employers in industries which have been determined by Cal/OSHA to be high hazard.

3.1.4 AECOM offices / locations are not required to use this model; however, it does provide the essential framework required for an IIPP for high hazard AECOM offices / locations and exceeds that for non-high hazard AECOM offices / locations.


MODEL

INJURY AND ILLNESS PREVENTION PROGRAM

FOR HIGH HAZARD EMPLOYERS


ABOUT THIS MODEL PROGRAM

Every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program and a copy must be maintained at each workplace or at a central worksite if the employer has non-fixed worksites. The requirements for establishing, implementing and maintaining an effective written injury and illness prevention program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consist of the following eight elements: - Responsibility - Compliance - Communication - Hazard Assessment - Accident/Exposure Investigation - Hazard Correction - Training and Instruction - Recordkeeping This model program has been prepared for use by employers in industries, which have been determined by Cal/OSHA to be high hazard. You are not required to use this program. This model program was written for a broad spectrum of employers and it may not match your establishment's exact needs. However, it does provide the essential framework required for an Injury and Illness Prevention Program. Proper use of this model program requires the IIP Program administrator of your establishment to carefully review the requirements for each of the eight IIP Program elements found in this model program, fill in the appropriate blank spaces and check those items that are applicable to your workplace. The recordkeeping section requires that the IIP Program administrator select and implement the category appropriate for your establishment. Sample forms for hazard assessment and correction, accident/exposure investigation, and worker training and instruction are provided with this model program. This model program must be maintained by the employer in order to be effective.


INJURY AND ILLNESS PREVENTION PROGRAM

RESPONSIBILITY The Injury and Illness Prevention Program (IIP Program) administrator, Program Administrator

has the authority and responsibility for implementing the provisions of this program for

_. Establishment Name

All managers and supervisors are responsible for implementing and maintaining the IIP Program in their work areas and for answering worker questions about the IIP Program. A copy of this IIP Program is available from each manager and supervisor.

COMPLIANCE Management is responsible for ensuring that all safety and health policies and procedures are clearly communicated and understood by all employees. Managers and supervisors are expected to enforce the rules fairly and uniformly. All employees are responsible for using safe work practices, for following all directives, policies and procedures, and for assisting in maintaining a safe work environment. Our system of ensuring that all workers comply with the rules and maintain a safe work environment include: 1. Informing workers of the provisions of our IIP Program;

2. Evaluating the safety performance of all workers;

3. Recognizing employees who perform safe and healthful work practices;

4. Providing training to workers whose safety performance is deficient;

5. Disciplining workers for failure to comply with safe and healthful work practices; and

6. The following practices:


COMMUNICATION We recognize that open, two-way communication between management and staff on health and safety issues is essential to an injury-free, productive workplace. The following system of communication is designed to facilitate a continuous flow of safety and health information between management and staff in a form that is readily understandable and consists of one or more of the following checked items: New worker orientation including a discussion of safety and health policies and procedures.

Review of our IIP Program.

Workplace safety and health training programs.

Regularly scheduled safety meetings.

Effective communication of safety and health concerns between workers and supervisors, including translation where appropriate.

Posted or distributed safety information.

A system for workers to anonymously inform management about workplace hazards.

Our establishment has less than ten employees and communicates with and instructs employees orally about general safe work practices and with respect to hazards unique to each employee's job assignment.

A labor/management safety and health committee that meets regularly, prepares written records of the safety and health committees meetings, reviews results of the periodic scheduled inspections, reviews investigations of accidents and exposures and makes suggestions to management for the prevention of future incidents, reviews investigations of alleged hazardous conditions, and submits recommendations to assist in the evaluation of employee safety suggestion.

Other: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________


HAZARD ASSESSMENT

Periodic inspections to identify and evaluate workplace hazards shall be performed by the following competent observer(s) in the following areas of our workplace: Competent Observer Area

Periodic inspections are performed according to the following schedule:

1. ________________ Frequency (Daily, weekly, monthly, etc.)

2. When we initially established our IIP Program;

3. When new substances, processes, procedures or equipment which present potential new hazards are introduced into our workplace;

4. When new, previously unidentified hazards are recognized;

5. When occupational injuries and illnesses occur;

6. When we hire and/or reassign permanent or intermittent workers to processes, operations, or tasks for which a hazard evaluation has not been previously conducted; and

7. Whenever workplace conditions warrant an inspection. Periodic inspections consist of identification and evaluation of workplace hazards utilizing applicable sections of the attached Hazard Assessment Checklist and any other effective methods to identify and evaluate workplace hazards.

ACCIDENT/EXPOSURE INVESTIGATIONS Procedures for investigating workplace accidents and hazardous substance exposures include:

1. Visiting the accident scene as soon as possible;

2. Interviewing injured workers and witnesses;

3. Examining the workplace for factors associated with the accident/exposure;

4. Determining the cause of the accident/exposure;

5. Taking corrective action to prevent the accident/exposure from reoccurring; and

6. Recording the findings and corrective actions taken.


HAZARD CORRECTION

Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:

1. When observed or discovered;

2. When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, we will remove all exposed workers from the area except those necessary to correct the existing condition. Workers necessary to correct the hazardous condition shall be provided with the necessary protection; and

3. All such actions taken and dates they are completed shall be documented on the appropriate forms.

TRAINING AND INSTRUCTION

All workers, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction shall be provided as follows:

1. When the IIP Program is first established;

2. To all new workers, except for construction workers who are provided training through a Cal/OSHA approved construction industry occupational safety and health training program;

3. To all workers given new job assignments for which training has not previously provided;

4. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;

5. Whenever the employer is made aware of a new or previously unrecognized hazard;

6. To supervisors to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed; and

7. To all workers with respect to hazards specific to each employee's job assignment.

8. Workplace safety and health practices for all industries include, but are not limited to, the following:

Explanation of the employer's IIP Program, emergency action plan and fire prevention plan, and measures for reporting any unsafe conditions, work practices, injuries and when additional instruction is needed.

9. Use of appropriate clothing, including gloves, footwear, and personal protective equipment.

10. Information about chemical hazards to which employees could be exposed and other hazard communication program information.

11. Availability of toilet, hand-washing and drinking water facilities.

12. Provisions for medical services and first aid including emergency procedures.

13. In addition, we provide specific instructions to all workers regarding hazards unique to their job assignment, to the extent that such information was not already covered in other training.


RECORDKEEPING We have checked one of the following categories as our recordkeeping policy.

Category 1. Our establishment is on a designated high hazard industry list. We have taken the following steps to implement and maintain our IIP Program:

1. Records of hazard assessment inspections, including the person(s) or persons

conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe conditions and work practices, are recorded on a hazard assessment and correction form.

2. Documentation of safety and health training for each worker, including the worker's

name or other identifier, training dates, type(s) of training, and training providers are recorded on a worker training and instruction form. We also include the records relating to worker training provided by a construction industry occupational safety and health program approved by Cal/OSHA.

3. Inspection records and training documentation will be maintained according to the following checked schedule:

For one year, except for training records of employees who have worked for less

than one year which are provided to the worker upon termination of employment; or

Since we have less than ten workers, including managers and supervisors, we

maintain inspection records only until the hazard is corrected and only maintain a log of instructions to workers with respect to worker job assignments when they are first hired or assigned new duties.

Category 2. We are a local governmental entity (any county, city, or district, and any

public or quasi-public corporation or public agency therein) and we are not required to keep written records of the steps taken to implement and maintain our IIP Program.


LIST OF TRAINING SUBJECTS

We train our workers about the following checked training subjects: The employer's Code of Safe Practices. Confined spaces. Safe practices for operating any agricultural equipment. Good housekeeping, fire prevention, safe practices for operating any construction equipment.

Safe procedures for cleaning, repairing, servicing and adjusting equipment and machinery.

Safe access to working areas. Protection from falls. Electrical hazards, including working around high voltage lines. Crane operations. Trenching and excavation work. Proper use of powered tools. Guarding of belts and pulleys, gears and sprockets, and conveyor nip points. Machine, machine parts, and prime movers guarding. Lock-out/tag-out procedures. Materials handling. Chainsaw and other power tool operation. Tree falling/bucking procedures and precautions, including procedures for recognizing and working

with hazard trees, snags, lodged trees, and unsafe weather conditions. Yarding operations, including skidding, running lines, unstable logs, rigging and communication. Landing and loading areas, including release of rigging, landing layout, moving vehicles and

equipment, and log truck locating, loading and wrapping. Fall protection from elevated locations. Use of elevated platforms, including condors and scissor lifts. Safe use of explosives. Driver safety. Slips, falls, and back injuries. Ergonomic hazards, including proper lifting techniques and working on ladders or in a stooped

posture for prolonged periods at one time. Personal protective equipment. Respiratory Equipment. Hazardous chemical exposures. Hazard communication. Physical hazards, such as heat/cold stress, noise, and ionizing and non-ionizing radiation. Laboratory safety. Bloodborne pathogens and other biological hazards. Other job-specific hazards, such as


HAZARD ASSESSMENT AND CORRECTION RECORD

Date of Inspection: Person Conducting Inspection:

Unsafe Condition or Work Practice:

Corrective Action Taken: Date of Inspection: Person Conducting Inspection:


Corrective Action Taken: Date of Inspection: Person Conducting Inspection:


Corrective Action Taken:


Cal/OSHA Consultation Programs

Toll-free number: 1-800-963-9424 • Internet: www.dir.ca.gov

On-site Assistance Program Area Offices

Northern California

2424 Arden Way, Suite 410

Sacramento, CA 95825

(916) 263-0704 San Francisco Bay Area

1515 Clay Street, Suite 1103

Oakland, CA 94612

(510) 622-2891

San Fernando Valley

6150 Van Nuys Blvd., Suite

307 Van Nuys, CA 91401

(818) 901-5754

Central Valley

1901 North Gateway Blvd., Suite 102

Fresno, CA 93727

(559) 454-1295

San Bernardino

464 West 4th Street,

Suite 339 San

Bernardino, CA

92401 (909) 383-

4567

Los Angeles/Orange

10350 Heritage Park Drive, Suite

201 Santa Fe Springs, CA 90670

(562) 944-9366

San Diego

7575 Metropolitan Dr.

suite 204 San Diego,

CA 92108

(619) 767-2060

Your call will in no way trigger an inspection by Cal/OSHA enforcement.

• Voluntary Protection

Program

San Francisco, CA

94142 (415) 703-5272

• Research and Education Unit

Sacramento, CA 95825

(916) 574-2528

http://www.dir.ca.gov/

Task Hazard Assessment (S3NA-209-FM6) Revision 5 October 31, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 1 of 2

Americas

Task Hazard Assessment S3NA-209-FM6

Customer Permit No.

Location Job No.

Description of Task Date

Basic Task Steps (explain how the task will be carried out)

Hazards (identify all hazards and potential hazards)

Risk (initial)

Precautions (describe how that hazard will be controlled)

Risk (final) Initials

Highest Risk Index Review and attach to Tailgate Meeting as required. Number and attach additional pages if necessary. Originator Print Name Signature

Worker/Visitor acknowledgement and review of this content on back of this document. Supervisor Print Name Signature Risk Matrix on Reverse THIS FORM IS TO BE KEPT ON JOB SITE.

Task Hazard Assessment (S3NA-209-FM6) Revision 5 October 31, 2016 PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET. 2 of 2

WORKER SIGN ON

Risk Rating Matrix

VISITOR SIGN ON NAME (Please Print) SIGNATURE NAME (Please Print) SIGNATURE TIME

I participated in the development and understand the content of this Task Hazard Assessment.

Task Hazard Assessment Follow-Up/Review.

First Break

Initial

Lunch Break

Initial

Emergency Meeting / Assembly Area

Emergency Contact # Second Break

Initial Area is safe and housekeeping completed at the end of task/shift.

Emergency Radio Channel Supervisor (print name)

Signature

Documents

DCS Americas Site Visit SWP Template Version 1.0 Two …DCS Americas Site Visit SWP Template Version 1.0 Page 1 Two-Page Short Visit – Safe Work Plan CAUTION: This Short Visit Safe