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Data Reporting Instruction Manual, FY 2017-18 - YEAR 2017–18 PRINCIPAL APPORTIONMENT DATA COLLECTION SOFTWARE VERSION 2017-17.00 DATA REPORTING INSTRUCTION MANUAL December 2017 California

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  • FISCAL YEAR 201718 PRINCIPAL APPORTIONMENT

    DATA COLLECTION SOFTWARE VERSION 2017-17.00

    DATA REPORTING INSTRUCTION MANUAL

    December 2017

    California Department of Education School Fiscal Services Division

    1430 N Street

    Sacramento, CA 95814

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  • I

    Table of Contents

    General Instructions ..................................................................................................... 1 Common Acronyms ................................................................................................................................... 2 Introduction ................................................................................................................................................ 4

    Principal Apportionment Periods ............................................................................................................... 5

    Printing Reports and Certifications ............................................................................................................ 9

    Charter School Entry Screens ................................................................................... 11 Charter Status ......................................................................................................................................... 12

    Attendance Charter School ..................................................................................................................... 14

    Attendance Charter School All Charter District .................................................................................... 21 Attendance Charter Funded County Programs ....................................................................................... 31

    Attendance COE Charter School ............................................................................................................ 40

    Basic Aid Supplement Charter School .................................................................................................... 45

    Charter School Audit Adjustments to CALPADS Data ............................................................................ 47

    Charter School Physical Location ........................................................................................................... 49

    School District Entry Screens .................................................................................... 52 Adults in Correctional Facilities (School District) ..................................................................................... 53 Annual Migrant ADA Increase ................................................................................................................. 54

    Attendance School District ...................................................................................................................... 55

    Attendance Supplement School District .................................................................................................. 65

    Attendance Basic Aid Choice/Court-Ordered Voluntary Pupil Transfer ................................................. 67

    Attendance Basic Aid Open Enrollment .................................................................................................. 70 Class Size Penalties ................................................................................................................................ 73

    County Served District Funded ADA Transfer Selection ......................................................................... 78

    Necessary Small School .......................................................................................................................... 80

    School District Audit Adjustments to CALPADS Data ............................................................................. 90

    County Office of Education Entry Screens ............................................................... 92 Adults in Correctional Facilities (County) ................................................................................................ 93

    Attendance COE ...................................................................................................................................... 94 Attendance District Funded County Programs ........................................................................................ 98

    COE Audit Adjustments to CALPADS Data .......................................................................................... 105

    Foster Youth Necessary Small High School ......................................................................................... 107

    SELPA ADA Allocation .......................................................................................................................... 109

    SELPA Entry Screens ............................................................................................... 111 Infant Funding ........................................................................................................................................ 112

  • II

    Extraordinary Cost Pool Claim .............................................................................................................. 118 Necessary Small SELPAs Extraordinary Cost Pool Claim for Mental Health Services ....................... 121

    County Auditor Entry Screens ................................................................................. 124 Miscellaneous Funds ............................................................................................................................. 125

    Special Education Tax Allocation .......................................................................................................... 127

    Taxes ..................................................................................................................................................... 129

    Appendix .................................................................................................................... 136 Appendix ................................................................................................................................................ 137

  • Data Reporting Instruction Manual, December 2017 California Department of Education, School Fiscal Services Division 1

    General Instructions

  • Common Acronyms

    Data Reporting Instruction Manual, December 2017 California Department of Education, School Fiscal Services Division 2

    Common Acronyms The following table provides a list of common acronyms, in alphabetical order, used in the manual:

    Name Acronym administrative unit AU

    Adults in Correctional Facilities AICF

    Assembly Bill AB

    average daily attendance ADA

    California Code of Regulations CCR

    California Code of Regulations, Title 5 5 CCR

    California Department of Education CDE

    California Longitudinal Pupil Achievement Data System CALPADS

    California Special Education Management Information System CASEMIS

    class size penalties CSP

    Course Based Independent Study CBIS

    cost-of-living adjustment COLA

    county office of education COE

    Department of Finance DOF

    Designated Instruction and Services DIS

    District of Choice DOC

    Education Code EC

    Educational Revenue Augmentation Fund ERAF

    Extraordinary Cost Pool ECP

    First Principal P-1

    fiscal year FY

    full-time equivalent FTE

    Government Code GC

    Grade Span Adjustment GSA

    Health and Safety Code HSC

    Instructional Personnel Service IPS

    Local Control Funding Formula LCFF

    local educational agency LEA

    Necessary Small School NSS

    Non-public, Nonsectarian Schools NPS

    Nonpublic, Nonsectarian Schools - Licensed Children's Institutions NPS/LCI

    Principal Apportionment Data Collection PADC

  • Common Acronyms

    Data Reporting Instruction Manual, December 2017 California Department of Education, School Fiscal Services Division 3

    Name Acronym Redevelopment Agency RDA

    Resource Specialist Program RSP

    Revenue and Taxation Code RTC

    Second Principal P-2

    Special Day Class SDC

    special education local plan area SELPA

    State Board of Education SBE

    State Superintendent of Public Instruction SSPI

    Supplemental Revenue Augmentation Fund SRAF

    Transitional Kindergarten/Kindergarten3 TK/K3

    Unduplicated Pupil Percentage UPP

  • Data Reporting Instruction Manual, December 2017 California Department of Education, School Fiscal Services Division 4

    Introduction The PADC Software is used by charter schools, school districts, COEs, SELPAs, and county auditors to:

    Report attendance data for school districts and charter schools; Report attendance data for county schools and programs; Report school district and county tax data; and Report special education infant and ECP data.

    This Data Reporting Instruction Manual is intended to help users determine which screens should used and what data should be reported in the PADC Software. It also includes general instructions to assist users with some of the commonly used features of the software. First-time users should also review the Software User Guide for more detailed instructions on how to navigate through the PADC Software. This manual, the Software User Guide, data due dates, staff contacts, and other data reporting resources are available on the CDEs Principal Apportionment Data Collection 201718 Web page at https://www.cde.ca.gov/fg/sf/pa/padcsw1718.asp.

    Organization of the Manual Th

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