DAT: User Manual for Revision of 6th PC to 7Th PC (State Employee)

User Manual Document

For

Revision of 6Th Pay Commission to 7Th Pay Commission

Directorate of Accounts and Treasuries (DAT)

Finance Department

Ver.1.0

Prepared By

DAT Development Team (MahaIT)

Document Name: User Manual for Revision of 6Th Pay Commission to 7Th Pay

Commission

Version Number: Ver.1.0

Release Date:

Author Name: Sachin Togrikar, Sharad Divekar.

Approval Name: Asmita Baji (JD Reforms) , Sudhir Chavhan(PM Sevaarth)

Owner of the document: Directorate of Accounts and Treasuries (DAT), Mantralaya

Document History and Version Control Table

Version Action Approval Authority Action Date

V 1.0

Writing of the User Manual for

Revision of 6Th PC to 7Th PC

Project Manager

1

©DAT Version 1.0 @MahaIT Corporation

Directorate of Accounts and Treasuries (DAT), Mantralaya

Confidentiality

This document contains confidential information, which is provided for the sole purpose of permitting the

recipient to evaluate the proposal submitted herewith. In consideration of receipt of this document, the

recipient agrees to maintain such information in confidence and to not reproduce or otherwise disclose

this information to any person outside the group or the evaluation committee directly responsible for

evaluation of its contents, except that there is no obligation to maintain the confidentiality of any

information which was known to the recipient prior to receipt of such information from Directorate of

Accounts and Treasuries (DAT), or becomes publicly known through no fault of recipient, from DAT, or is

received without obligation of confidentiality from a third party owing no obligation of confidentiality to

DAT.

Security

The information contained herein is proprietary to DAT and may not be used, reproduced or disclosed to

others except as specifically permitted in writing by DAT. The recipient of this document, by its retention

and use, agrees to protect the same and the information contained therein from loss or theft.

1. INTRODUCTION

Only 6th Pay Commission employees are eligible for 7th Pay Comm. Revision, As

per the fitment factor basic will be calculated, DA and other allowances will be revised

as per rules governs by 7th Pay commission.

Path: Worklist > Payroll > Revision of the 6th PC to 7th PC state Employee.

Fig 1.

Click on “Revision of the 6Th PC to 7Th PC” state employee tab, then below screen will

appear.

Note: For conversion of 6th to 7th PC follow the below steps.

Step 1 DDO_AST Login

Path: Work list >Payroll > Revision of 6th to 7th PC for state employee

Fig 2.

Enter Employee “Sevaarth ID” or “Employee Name” in Text box.

3

©DAT Version 1.0 @MahaIT Corporation

Directorate of Accounts and Treasuries (DAT), Mantralaya

Click on “Search Button” then bellow screen will appear.

Fig 3.

On check particular Radio button employee “Sevaarth ID”, “Current Pay in Pay Band”, “Current

Grade Pay” and “Current Basic” as on 01.01.2016 will be populated.

Basic as per raised factor and new 7th PC basic displayed /Auto Populated as further period up

to 01.01.2019.

If all Auto populated matrix is correct then user need to fill the order number and order date of

fixation then click on Save button ,once clicked on save button , employee will be converted

into 7th PC (Regular employee).

Fig. 4

If employee wants to update pay details for the promotion/Option/Timebound/Demotion then

just click on “Update details for Option/Promotion/Timebound/Demotion” button.

Click on Promotion (to update promotion)/ Time bound promotion details.

4

©DAT Version 1.0 @MahaIT Corporation

Directorate of Accounts and Treasuries (DAT), Mantralaya

Fig 5.

If employee is selected to fill up promotion details then this screen will appear and you are

requested to select the applicable Level.

Fig 6.

User need to select applicable level to update.

Once Level selected by user, then update particular matrix in field given in this screen.

Click anywhere on the screen to get further matrix as per table.

Fig 7.

Once user entered the matrix/elements as per level selected. Then system now set the

values as per above screeen ie. Fig 8.

Confirm the values and proceed for Order no and order date.

Click on “Save” button details will be updated as per selection.

Fig 8.

If employee selected for option then this screen will appeared and requested to update

the matrix/elements accordingly.

User need to select particular field where concern employee exercise option on

particular date

Once matrix /elements updated by user, at this screen.

Click anywhere on the screen to reflect matrix accordingly

Fig 9

Enter Order no and order date after confimation of values in this screen.

Click on “Save” button.

Fig 10

If employee selected for Demotion then this screen will appeared and requested to

update the Level/matrix/elements accordingly.

Fig 11

This screen requested user to select the level as per demotion.

Fig 12

User need to select particular down level where concern employee demoted.

Fig 13

Once matrix /elements updated by user as per demoted level.

Click on the screen to reflect matrix accordingly.

Click on Save button after confimation of all matrix.

Fig 14

If employee on deputaion then this screen will apper directly after search employee.

User need to fill the GP and Basic as on 01.01.2016 as seen in above screen.

Click on screen Once GP and Basic get filled .

Fig 15

After GP and Basic as filled by user this screen will be aapered.

All matrix elements are then reflected accordingly.

Save this after confimation or you can go for update details for Option /promotion etc

All the procedure for option /promotion is same as regular employee.

Fig 16

If user check on Punishment (Increament on hold ), then this screen will be displayed.

User can able to update the basic as per Punishment (Increament on hold) rule.

User can update the same on month of july or january only.

Fig 17

Fig 18

User can update the basic as per seen in this screens .

User now confirm the values entered then enter order no and date.

Click on the save button for updation.

FIG 19

FIG 20

FIG 21

FIG 22

This screens(FIG 19-22) will be displayed , If employee belongs to EKAKI POST.

User need to enter GP as per original post and 6th PC Basic as per 01.01.2016

Here user need to select weather regular or increament on Hold ,FIG 20

Once GP and Basic entered by user , then system will auto-populat the values.

If values and level need to change then use button Change in Level as on FIG 21,22

Increamet On hold will be same as per FIG 17.

FIG 23

FIG 24

Fig 25

This screens will be displayed(Fig 23-25) , If employee wanted to use Option other

than 01.01.2016.

User need to check on button Option other than 01.01.2016. as in FIG 23.

User then need to select the respective date for 7th Pay Fixation. Fig 24

Once Date get selected by employee , all the respective values get populated. fig 25

User need to save the details after confimation , that all the details reflected are

correct.

Fig 26

On click “Save” button new pop up window will appear.

Click on “OK” button to save changes.

Employee basic is now converted into 7th P.C.

Step 2. (DDO Login)

Path: Worklist > Payroll > Dept. Eligibility for Allowances and Deduction.

Fig 27.

Tick on “7PC DA” Allowances component to apply DA for the employee.

Click on “Save” button to save the changes.

Fig 28.

Tick on 7PC DA and click on save button.

Step 3. (DDO_AST Login)

Path: worklist>Payroll>Emp. Eligibility for Allowances and Deduction

To incorporate the 7Th pay DA to revised 7Th Pay Employee go to

Fig 29.

Click on “Emp. Eligibility for Allowances and Deduction” tab.

Enter Employee Name or Sevaarth ID in textbox.

Click on Search button.

Fig 30.

Tick on “7PC DA” on Allowances side.

Normal DA should be ticked only if 6th PC employee available in bill group

Note: Don’t tick on “Central DA” or “Dearness Allowances” for same employee.

Tick on “Save” button.

Fig 31.

On click save button new pop up window will appear.

Click on “Ok” button to save changes.

Step 4. (DDO_AST Login)(Paybill generation will be as per regular process)

Path: Worklist>Payroll>Payroll Generation View>Generate Change Statement

Fig 32.

Select pay “Year” from drop down list.

Select pay “Month” from drop down list.

Select “Bill No” from drop down list.

Select “Bill Type” from drop down list.

Click on Generate button to generate change statement.

Fig 33.

Click on Ok button.

Fig 34.

Click on path: Worklist>Payroll>Payroll Generation View>Generate Change Statement

and paybill Details

Fig 35.

Select Pay month and pay year.

Click on Show pay Bill button.

Click on check box in front of bill description.

Click on Forward change statement to DDO button.

Click on ok button.

Step 5. (DDO Login)

Fig 36.

Click on path: Worklist> payroll> Approve/Reject Change Statement tab.

Fig 37.

Select Pay month and pay year.

Click on Show pay Bill button.

Click on check box in front of bill description.

Click on Approve statement button.

Click on ok button.

Step 6. (DDO_AST Login)

Fig 38.

Click on path: Worklist>Payroll>Payroll Generation View>Generate Change Statement

and pay bill Details.

Select Pay month and pay year.

Click on Show pay Bill button.

Click on check box in front of bill description.

Click on Generate Pay bill button.

Fig 39.

On clicking Generate paybill button new pop up screen will appears.

Click on OK button to generate the paybill.

Fig 40.

Click on OK Button.

Step 7. (DDO_AST Login)

Path: Reports > Payroll > All Reports

Fig 41.

Select “Month”, “Year” and “Bill Description” from drop down list.

Click on “Show Reports” button.

Fig 42.

1. Outer

Fig 43.

2. Inner

Fig 44.

3. Page Wise

Fig 45.

Reset 6th PC Details.

If 7th PC basic details wrongly updated in Revision in 6th to 7th PC Basic Tab and required to change back to 6th PC basic as on 01/01/2019, then reset if from below path

DDO Login: Working >payroll >Changes > RESET TO 6th PC BASIC.

Note: User have to enter only Employee Sevaarth id in text box and then click on Reset Button. After clicking get message as “Basic details updated as on 01/01/2019”.

Thereafter user can again update the 7th PC basic as per Fixation.

DAT: User Manual for Revision of 6th PC to 7Th PC (State Employee)

Employee Pay drawn Report

Employee pay drawn report available in sevaarth system at below path

Path: - DDO > Reports >Payroll >Employee pay drawn reports.

DDO can able to view employee pay drawn report for period of 2016 to 2019.

Fig. 46

Employee pay drawn reports

Thank you Directorate of Accounts and Treasuries (DAT)

Finance Department