DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA€¦ · 27/08/2013 · EmergencyPreparednessgrant(466:0:05590:2013:0:0:08723:0). OPERATIONAL IMPACT There is no operational impactfrom

8/27/2013

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DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

August 27, 2013

REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS. 1. HEALTH & HUMAN SERVICES

a) West Nile Virus Update ................................................................... Presentation

b) Request for Additional Enhancements to MapVision System ..................... 4-5 c) 2013 American Recovery and Reinvestment Act (ARRA) Weatherization

Assistance Program Amendment 1.......................................................... 6-8 d) 2013 Reliant Energy CARE Program Contribution Payment...................... 9-10

2. ELECTIONS

a) Request to Participate at the 2013 State Fair of Texas Exhibition ........... 11-20 b) Court Order for filling Early Voting Election Judge and Alternate Judges for Remainder of the 2012-2014 Term ................................... 21-25 c) Court order for filling Election Judges and Alternate Judges for

Remainder of 2012-2014 Term ............................................................. 26-34 3. COUNTY CLERK Development of App Store for Clerk’s Office ....................................................... 35-48 4. TAX ASSESSOR/COLLECTOR Contract Addendum between the Dallas County Tax Office and PLS Check Cashers of Texas, L.P. ................................................................ 49-57 5. HUMAN RESOURCES New Policy – Chapter 86 – Arrests and Convictions (Current Employees) ..... 58-60

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6. GOVERNMENTAL AFFAIRS Report – 83rd Texas Legislature .............................................................................. Insert 7. PUBLIC WORKS

a) Rescission of Court Order 2013-1197, Dated July 9, 2013 Authorizing Resale of Tax Foreclosed Property at 1712 Canyon View Court, Cedar Hill, Texas ................................................ 61-64 b) Resale of Tax Foreclosed Property at 149 Ace Drive, DeSoto

Texas Via Private Sale ............................................................................ 65-67

c) Resale of Tax Foreclosed Property at 2728 Crystal Drive, Balch Springs, Texas (Fronts on Crystal Drive) Via Private Sale .............. 68-70

d) Resale of Tax Foreclosed Property at 2728 Crystal Drive, Balch

Springs, Texas (Fronts on Leeper) Via Private Sale ........................... 71-73

e) I-35 Service Roads MCIP Project #10222_4 Amendment No. 3 to Work Order 1 for Engineering Services Contract with HDR Engineering, Inc. ................................ 74-100

f) Work Order No. 1 for ARS Engineers, Inc. East Dallas

Veloway-YMCA Connector Phase 3 MCIP Project 20214 ............ 101-105 8. INFORMATION TECHNOLOGY

a) SQL Database Administrator (DBA) Resources Request ................... 106-107

b) Personal Services Contract Extension for John Desanges ................... 108-109

9. PURCHASING

Annual Contract Extensions ................................................................................ 110-127 10. PLANNING & DEVELOPMENT

Request from City of Lancaster for Permanent Sanitary Sewer Easement at the County’s Tenmile Creek Preserve ................................................................ Insert

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11. BUDGET

a) Conference/Travel/Training Requests .................................................. 128-131 b) Sheriff Basic Correctional Officers Course Academy ........................... 132-133 12. INFORMATION ....................................................................................................... N/A

Jail Population Report Office of Budget & Evaluation:

Reserve Balance Report–August 21, 2013 Parkland Lease Modification – Modification of Legal Description of Land to District Lease from UT Board of Regents

Health & Human Services - HHS Updates

13. Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................... 134-136 14. Discussion – Parkland Board of Managers – Saranac Report ................... 1:30 p.m. 15. PUBLIC COMMENTS Speakers ...................................................................................................................... N/A

DATES TO REMEMBER

Monday, September 2, 2013

Parkland Budget Hearing (11:00 a.m.) September 3, 2013

Labor Day

4

DALLAS COUNTYDEPARTMENT OF HEALTH AND HUMAN SERVICESADMINISTRATION

ZACHARY THOMPSON, M.A.DIRECTOR

TO: COMMISSIONERS COURT

FROM: ZACHARY THOMPSON, DIRECTOR

DATE: AUGUST 27, 2013

SUBJECT: REQUEST FOR ADDITIONAL ENHANCEMENTS TO MAPVISION SYSTEMCourt Order on Formal Agenda

BACKGROUNDThe purchase of MapVision, a web based system forthe vector control program, was approvedon March 19, 2013 (Court Order No. 2013 0482). Additional enhancements and customizationto the system are required for the mosquito trap process and reporting. Enhancements, asdetailed in the attachment, include Google Analytics and code modifications.

FINANCIAL IMPACTThe total estimated cost of the aforementioned enhancements is $1,500.00. There will be nocost to Dallas County. Funding for the additional services is available in the Public HealthEmergency Preparedness grant (466:0:05590:2013:0:0:08723:0).

OPERATIONAL IMPACTThere is no operational impact from the enhanced MapVision System.

STRATEGIC PLAN COMPLIANCERecommendations included in this briefing are consistent with the Dallas County StrategicPlan, Vision 2: Dallas County is a healthy community, by providing disease prevention andhealth promotion and human services programs to County residents.

RECOMMENDATIONIt is recommended that Dallas County Commissioners Court approve the purchase ofadditional enhancements to the MapVision system, from Leading Edge Associates, LLC, asdescribed herein, and authorize funding in the amount of $1,500.00 from the Public HealthEmergency Preparedness grant (466:0:05590:2013:0:0:08723:0) for this purpose.

RECOMMENDED BY: ~ /:L£.t:!~""'.1'.!"'-S';"'-""-l= _~~~Dlrector

AttachmentC: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710(214) 819-2100. Fax (214) 819-6022. dallascounty,org

5

InvoiceLeading Edge Associates, Inc--675 S Haywood StreetWaynesville, NC 28786Phone # 828 926 6525 [email protected] # 8283930943 www.leateam.com

DCHHS GrantsAccounts Payable Records Bldg509 Main StreetRoom 407Dallas, TX 75202

Date 6/18/2013

Invoice # 13310

P.O. #Terms Due on receipt

Ship DateDue DateOther

6/18/2013

6/18/2013

.......MapVision Customization

(/

Address Change:

Qty

MapVision Enhancement #3- Addition to Map 1 1,500.00Vision Public Service Request Page. IncludeGoogle Analytics, code modifications.Provide testing, verification and validationand trainingTax Exempt 0.00%

i

1,500.00T

0.00

Leading Edge Associates, Inc.675 S Haywood StreetWaynesville NC 28786-1934~

U======:=; TotalThank you for your Payments/Credits

8- o_rd_e_r! ...l Balance Dueh

$1,500.00

$0.00

$1,500.00

6



TO:

FROM:

DATE:

SUBJECT:

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

AUGUST 27, 2013

2013 ARRA WEATHERIZATION ASSISTANCE PROGRAM AMENDMENT 1

BACKGROUNDThe Texas Department of Housing and Community Affairs (TDHCA) has notified Dallas County Health and HumanServices ofAmendment Number 1 to the 2013 American Recovery and Reinvestment Act (ARRA) WeatherizationAssistance Program (WAP), Contract No. 16090001669. The contract is amended to revise ExhibitA, BUDGET, toadd footnote allowing sub recipient to incur cost related to payment ofinvoice and quality assurance activities fora period not to exceed thirty (30) days from the end of contract term.

FINANCIAL IMPACTThere are no revisions to the budget There is no financial impact to Dallas County.

OPERATIONAL IMPACTThere is no operational impact to Dallas County.

LEGAL IMPACTThe contract Amendment from TDHCA requires the approval of the Commissioners Court and the electronicsignature of the County Judge.

STRATEGIC PLAN COMPLIANCERecommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: DallasCounty is a healthy community. The WAP weatherizes low-income homes in Dallas County. The weatherizationwork includes caulking, weather stripping, ceiling insulation, replacing and repair ofdoors and windows, patchingholes in the building envelopes, roof repair, and insulating ineffective water heaters. The program also funds tuneup, repair or replacement of unhealthy heating and cooling appliances.

RECOMMENDATIONIt is recommended that the Dallas County Commissioners Court approve Amendment Number 1 to the TexasDepartment of Housing and CommunityAffairs American Recovery and Reinvestment Act (ARRA) WeatherizationAssistance Program Contract (No.16090001669), as reflected in the attachment, and authorize the County Judge toelectronically sign all related documents on behalf of Dallas County.

RECOMMENDED BY: __-+&oLU~L:.J!l~~~'---__



2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710(214) 819-2100. Fax (214) 819-6022. dallascounty.org

TEXAS DEPARTMENT OF HOUSING ,7~D COMMUNITY AFFAIRSCONTRACT NUMBER 16090001669 FOR THE

THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) (CPDA# 81.042)

AMENDMENT NUMBER: I

SECTION I.

This Amendment Number 1 to ARRA Contract No. 16090001669 (the "First Amendment") is made by and between theTexas Department of Housing and Community Affairs, a public and official agency of the State of Texas (hereinafter the"Department") and Dalla'> County Department of Health and Human Services a political subdivision of the State of Texas,(hereinafter the "Subrecipient"), hereinafter "the Parties".

SECTION 2.

Subrecipient and Department executed that certain ARRA Contract No. 16090001669 ("Contract") to be effective on7/15/2013.

SECTION 3.

Under the authority described in Section 15 of the Contract and for valuable consideration, the receipt and sufficiencywhich are hereby acknowledged, the Parties hereby agree to [further] amend the Contract in the manner provided hereinbelow:

1. Exhibit A, BUDGET, to the Contract is amended by adding to FOOTNOTES TO BUDGET FOR AVAILABLEAIlpCATIONS·

5 Subrecipient may incur costs associated with the closeout of the ARRA WAP contract.are not limited to: payments of invoices and quality assurance activities for a period notend of the contract tenn to be defined in Section 2 of this contract.

SECTION 4.

These activities include butto exceed 30 days from the

The Parties hereto agree that all other teons of the Contract shall be and remain in fuU force and effect as therein set forthand shall continue to govern except to the extent that said tenus conflict with the terms of this First Amendment. In theevent this First Amendment and the terms of the Contract [as amended by the First Amendment] are in conflict, this FirstAmendment shall govern, unless it would make the Contract void by law.

SECTIONS.

Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.

SECTION 6.

This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, andall of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not havesigned the same counterpart.

SECTION 7.

If any of the Parties returns this copy by facsimile machine or electronic transmission, the signing party intends the copyof its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.

SECTION 8.

By signing this First Amendment, the Parties expressly understand and agree that its terms shall become a part of theContract as if it were set forth word for word therein.

SECTION 9. 8This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns.

SECTION 10.

This First Amendment is executed to be effective on the date of execution by the authorized representative for theDepartment.

AGREED TO AND EXECUTED BY,

Dallas County Department of Health and Human Services

political subdivision of the State of Texas

By:

Title:

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS

a public and official agency of the State of Texas

By:

Title:lts duly authori7...ed officer or representative

OF

TO:

9



COMMISSIONERS COURT

FROM: ZACHARY THOMPSON, DIRECTOR

DATE: AUGUST 27, 2013

SUBJECT: 2013 RELIANT ENERGY CARE PROGRAM CONTRIBUTION PAYMENT

BACKGROUNDDallas County Health and Human Services (DCHHS) is in an Agreement for the Reliant EnergyRetail Services, LLC CARE Program ("CARE"), with Reliant Energy. The Agreement stipulatesthat Reliant Energy will contribute $50,000 to DCHHS in support of the 2013 Reliant EnergyCARE Program. This contribution is to provide energy assistance payments to Reliant Energycustomers with an active account under the CARE program. DCHHS has received a check for$50,000 in support of the 2013 Reliant CARE Program.

IMPACT ON DALLAS COUNTY STRATEGIC PLANThe 2013 Reliant Energy CARE program is in compliance with Vision 2: Dallas County is aHealth Community; Strategy 2.1, Provide exceptional disease prevention, health promotion andHuman Service programs to the citizens of Dallas County, as contained in the Dallas CountyStrategic Plan.

RECOMMENDATIONIt is recommended that the Commissioners Court approve the contribution payment, in theamount of $50,000, from Reliant Energy for the 2013 Reliant Retail Services, LLC CAREProgram C"CARE") with Dallas County Health and Human Services, for the provision ofenergyassistance payments to Reliant Energy customers with an active account.

RECOMMENDED BY: -+-.....,'T-..c.!!I""7...,,~~--



2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710(214) 819-2100. Fax (214) 819-6022. dallascounty.org

REFERENCE NUMBER DATE

Reliant Energy Fletail1J1cs llCVOUCHER GROSS AMOUNT DISCOUNT NET AMOUNT

072513

CHECK NUMBER

07/2512013

DATE

1700001821

VENDOR NUMBER

$50,000.00

VENDOR NAME

0.00 $50,000.00

TOTAl. AMOUNT

1001137 08113113 0000208695 DALLAS COUNTY DEPARTMENT OF $50,000,00

Refer to above check number and voucher number when inquiring about your payment 0421

Reliant Energy Retail Svcs llC21 t Ci.ln'lElg~,:q~"t~r.Princeton;.·NJOS,540

PAY Fifty thousand and 00/100 DollarsTO THEORDER OF

11

DALLAS COUNTY ELECTIONS DEPARTMENTTONI PIPPINS-POOLE. ADMINISTRATOR

August 27, 2013

To:

From:

Subject:

Commissioners Court

Toni Pippins-Poole, CERA, CCPA, Elections Administrator

Request to Participate althe 2013 State Fair ofTexas Exhibition

The Dallas County Commissioners Court has adamantly encouraged the Dallas County Elections Department to increase voterregistration in Dallas County. The opportunity to participate as an exhibitor during the 2013 State Fair of Texas will raiseexposure ofthe opportunity to register to vote. The State Fair ofTexas Exhibitor packet agreement is attached. (Attachment 1)

SCHEDULE

The Dallas County Voter Registration booth will be manned by Dallas County Elections Department full-time employee withvolunteers from September 27, 2013 through October 20, 2013. Acopy of the calendar with hour assignments is attached.(Attachment 2)

FINANCIAL

As acounty government participant, all rental fees assessed by the State Fair of Texas are waived. The State Fair of TexasIndoor Exhibits Director will provide four (4) of the sixteen (16) passes needed to man the booth. The dollar value of the SeasonPass is $45.00. Twelve additional passes for atotal of $540.00 would satisfy the needed number of passes for workers. Fundingis available through Chapter 19 Funds as stipulated in the Texas Administrative rules adopted by the Secretary of State. (TAC.§81.12)

LEGAL

In conjunction with the agreement with State Fair of Texas Exhibits agreement, any volunteer working on behalf of DallasCounty will be required to sign awaiver of release for insurance coverage.

STRATEGIC PLAN COMPLIANCE

It is recommended that the Dallas County Commissioner Court support the efforts of the Dallas County Elections Department toincrease voter registration in Dallas County with the Strategic Plan Vision 1.5, to "maintain adiverse, talented and capableworkforce to meet and execute changes in systems, technology, and demographic make-up of Dallas County."

RECOMMENDATION

It is recommended that the Dallas County Commissioners court approve the voter ragistration efforts by signing the State Fair ofTexas Exhibitor agreement and authorize County Judge to sign contract.

Submitted for approval by:Toni Pippins-Poole, Elections Administrator

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INVOICE: «INVOICE»

EXHIBITS CONTRACTSTATE FAIR OF TEXAS

P.O. Box 150009Dallas, TX 75315

This Exhibits Contract (the "Agreement"), dated and effective as of June 13 , 2013 (the"Effective Date"), is entered into by and between the STATE FAIR OF TEXAS, a Texas nonprofit corporation with itsprincipal offices at 3921 Martin Luther King, Jr. Blvd. (Fair Park), Dallas, TX 75210 ("SFT"), and Dallas County("Exhibitor"). SFT and Exhibitor are collectively referred to in this Agreement as the "parties" and respectively as a"party" hereto. For the good and valuable consideration acknowledged herein and intending to be legally bound, theparties agree as follows:

EXHIBITOR: Dallas County

Mailing Address: 2377 N. Stemmons Freeway, Ste. 820, Dallas, TX, US

Products/Services: Dallas Countv election printed material

EXHIBIT SPACE: Area/Building: Coliseum Market Place Address: 1438 Coliseum Drive, Dallas, TX 75210

Exhibit Space #: NA Size: 8' x 10'

TOTAL RENTAL FEE $Q

Deposit (due upon execution of Agreement) $Q

Balance Due $Q

GENERAL LIABILITY INSURANCE FEE <dnsJocation» booth (due with rental deposit) $Q

1. Purpose. SFT hereby leases to Exhibitor the exhibit space specified herein (the "Exhibit Space") during the 2013State Fair of Texas® (the "2013 Fair") in Fair Park, Dallas, Dallas County, Texas. Exhibitor shall install and safely operatea commercial exhibit as listed above (Exhibitor's "Exhibit") during the term hereof and in the locations herein described(the "Exhibit Space"). The Exhibit Space shall be used solely for the purpose of the promotion, demonstration, sale ordistribution of the products or services as listed in this Agreement, and any variation or deviation from such purpose shallbe sufficient grounds for cancellation of this Agreement at the sole and reasonable discretion of SFT.

2. Term. SFT will host the 2013 Fair in Fair Park, Dallas, Texas, from Friday, September 27,2013, through Sunday,October 20, 2013. The term of this Agreement shall be from the Effective Date first written herein above through Sunday,October 20,2013 (the "Term"); provided, however, that the above named Exhibit shall be on the grounds of Fair Park andavailable for inspection by SFT so as to be ready for operation by call time on September 27, 2013 (the "Opening Day" ofthe 2013 Fair). Additionally, SFT shall allow Exhibitor a reasonable amount of time follOWing October 20, 2013 (the"Closing Day" of the 2013 Fair), not to exceed three (3) days, to remove any of Exhibitor's equipment, merchandise ordisplays from the Exhibit location.

3. Rules and Fees. This Agreement is made SUbject to the Rules and Regulations of SFT's Exhibits Department, asmodified from time to time, which have been provided to Exhibitor and are made a part hereof for all purposes as thoughcopied fUlly herein. SFT shall have no obligation to pay any commissions or other compensation to any agent or otherrepresentative of Exhibitor.

EXHIBITS CONTRACT- Page 1 of 7 Exhibits-2013-2

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4. Exhibits and Products.

(A) Products Statement. Prior to entry onto SFT premises under this Agreement, Exhibitor shall submit toSFT's Director of Exhibits (the "Director-Exhibits") a detailed written statement describing the products, goods,services or merchandise (collectively "Products") that Exhibitor intends to demonstrate, sell or otherwisedistribute. No Products of any kind may be demonstrated, sold or distributed until the Exhibitor has first obtainedthe prior written approval of the Director-Exhibits. Notwithstanding such prior written approval, any deviation byExhibitor from the above required detailed statement or any unauthorized sale of Products shall be grounds forcancellation of this Agreement by SFT. Exhibitor shall not give, sell, or otherwise distribute any Product which willin any way conflict with SFT or which may be the subject matter of any privilege or concession which may begranted or sold by SFT (e.g. hats, balloons, t-shirts, or bumper stickers), unless a sample thereof is submitted tothe Director-Exhibits and prior written approval for the sale or distribution of such Product is obtained from SFT.SFT shall have sole and absolute discretion in allowing or disallowing the sale or distribution of any Product.

(B) SFT's Booking Rights. SFT reserves the right to contract for any Exhibit or Product deemed by SFT, in itssole and absolute discretion, to be in the best interest of the 2013 Fair, even though a similar Exhibit or Product isalready under contract with other exhibitors. SFT reserves the right, in its sole and absolute discretion, to awardExhibit Space within Fair Park which may contain competitive, similar or the same Products offered for sale byExhibitor or other exhibitors within the same proximity. The awarding of exclusive privileges lies solely andabsolutely within the discretion of SFT and no exclusivity is intended to be expressed or implied by thisAgreement, nor shall any be construed here from.

5. Operating Schedule. Exhibitor's Exhibit shall be properly installed and ready to open by 10:00 AM. on OpeningDay of the 2013 Fair, unless a delay has been approved in writing by the Director-Exhibits. Exhibitor's Exhibit mustremain open from 10:00 AM. to 10:00 P.M. Friday and Saturday; and 10:00 AM. to 9:00 P.M. Sunday through Thursdayduring the 2013 Fair (the "Operating Hours"). SFT shall have the right to cancel this Agreement if Exhibitor fails to adhereto the Operating Hours and Exhibitor shall forfeit all of its rights to the contracted space, the improvements therein and therental fee paid to SFT.

6. Exhibit Operation. Each Exhibit shall be constructed in a good and workmanlike manner and shall be maintainedin an orderly, sanitary and safe condition by Exhibitor during the 2013 Fair. Exhibitor's Personnel (defined herein) MUSTbe on duty at the Exhibit at all times during Operating Hours of the 2013 Fair, and the Exhibit shall remain in place andstaffed until 9:00 P.M. on the Closing Day of the 2013 Fair.

7. Audio Displays. The demonstration of sound amplification devices is prohibited; provided, however, that Exhibitormay use demonstrative displays in their Exhibit. The mechanical operations of recording, digital, tape or compact discplayers may be displayed, but any recorded sound emission therefrom is prohibited. SUbsequent to obtaining writtenpermission from the Director-Exhibits, organ, piano or other musical instruments may be played at reasonable intervals solong as emission of sounds are not audibly offensive to neighboring exhibitors. Sound should be directed only into theExhibit Space or vertically into the air. No entertainment of any sort will be presented within the Exhibit without priorwritten approval of the Director-Exhibits.

8. Video Display. Television or video display equipment may not be installed without compliance by Exhibitor of thefollowing prerequisites:

(A) Exhibitor must obtain prior written approval from the Director-Exhibits for use of any television equipment;

(B) Prior to installation of any television equipment, Exhibitor shall furnish to the Director-Exhibits evidence offinancial responsibility sufficient to cover the full cost of any damage to the equipment or damage to SFT'sproperty caused by its installation, operation or removal; and

(C) Exhibitor, at its sole cost and liabiiity, shall be solely responsible for compliance and payment for allapplicable licenses, fees, copyright and intellectual property requirements.

9. Exhibit Installation.

(A) Signs and Banners. All signs, banners and other advertisements must be affixed to the back wall of theExhibit Space and approved by the Director-Exhibits. No signs, banners, wires, advertisements, decorations orobstruction of any kind may extend from or to the ceiling, across the aisles, walkways, thresholds, or streets of thebUilding or area in which the Exhibit Space is located. No structure or material of any kind whatsoever may

EXHIBITS CONTRACT- Page 2 of 7 Exhibits-2013·2

14

extend higher than eight feet (8') above ground or floor level, unless prior written approval is obtained from theDirector-Exhibits.

(B) Indoor Exhibit Obstructions. Exhibits located in the Embarcadero, Coliseum Market Place and GatewayPavilion areas should be installed in such a manner as to not obstruct the view or access of other exhibitors andtheir exhibit booths. Exhibitor shall comply with the Rules and Regulations of SFT's Exhibits Department (seeSFT's Exhibitor Rules & Regs #17). If Exhibitor plans to construct a custom indoor Exhibit which is not inaccordance with the specifications in the Rules and Regulations of SFT's Exhibits Department, then such plansmust be submitted in writing to the Director-Exhibits for approval.

10. Exhibit Space. Exhibitor, at its sole cost and liability, shall be responsible for any and all improvements,decorations and construction within the contracted Exhibit Space. Exhibitor shall inspect the building and Exhibit Spaceand accepts same "as is." In no case, however, shall any improvements or construction be undertaken by Exhibitor withinthe Exhibit Space without the express prior written approval of the Director-Exhibits. Within three (3) days after theClosing Day of the 2013 Fair, Exhibitor shall remove all of said improvements at its sole cost and liability. Upontermination of this Agreement, Exhibitor shall deliver possession of the Exhibit Space to SFT, and said Exhibit Space shallbe restored to the same condition as that which existed upon Exhibitor's entry thereon, reasonable wear and tearexcepted. Failure by Exhibitor to remove any improvements installed by Exhibitor within the time provided herein, shallresult in the forfeiture of all rights and claims Exhibitor may have to said improvements and SFT shall acquire suchimprovements in total. In addition, any improvements by Exhibitor will then be removed by SFT and Exhibitor shall befinancially responsible for all costs and expense associated therewith. SFT shall not be liable in any manner whatsoeverto Exhibitor for the abandoned improvements. Additionally, Exhibitor shall be responsible for any damages to anyfacilities of SFT including the removal of boards, wires, nails, staples, etc., as well as the restoration of the Exhibit Space,booths, floors, side walls and mechanical equipment, normal wear and tear excepted. It is specifically agreed that thefloors of the contracted Exhibit Space are not to be painted. The cost of labor and material to restore the facilities shall beat the sole cost and liability of Exhibitor.

11. Contractual Relationship. SFT and Exhibitor are independent contracting parties, and nothing contained in thisAgreement shall be deemed to create a partnership, joint venture, agency or employment relationship between them, nordoes it grant either party any authority to assume or create any obligation on behalf of or in the name of the other. Neitherparty shall have any control or right of control in regard to the other party's employees, agents or independent contractors.SFT shall not be liable for any salaries or sums of money due Exhibitor's employees, agents or independent contractors(collectively "Exhibitor's Personnel") or any expenses or debts incurred by Exhibitor, except as specifically set forth herein.

12. Objectionable Conduct. SFT reserves the right to cancel this Agreement, if in its sole and reasonable discretion,the business or Exhibit of Exhibitor, or the manner of conducting same, is objectionable to SFT patrons, or is at variancewith that represented at the time of execution of this Agreement, in which event the property of Exhibitor may be removedfrom the grounds of SFT at Exhibitor's cost and liability and all payments previously made under this Agreement shall beforfeited. SFT reserves the right to cancel this Agreement, if in its sole and reasonable discretion, the Exhibit ismismanaged, or due to lack of personal attention, unnecessary disturbances, intoxication, or the illegal use of controlledsubstances on the part of Exhibitor or Exhibitor's Personnel, or for any other reason which in the sole and reasonablediscretion of SFT warrants cancellation in the best interest of SFT or its patrons.

13. Exhibit Location. SFT reserves the right to require Exhibitor to relocate an existing Exhibit Space to anothersuitable location, if SFT is required to do so by the City of Dallas or SFT considers it to be in the best interest of the 2013Fair. Additionally, SFT reserves the right to require Exhibitor to surrender the contracted Exhibit Space due to anyunforeseen circumstances or if SFT considers it to be in the best interest of the 2013 Fair. In such circumstance whereExhibitor is required to surrender its Exhibit Space, SFT shall try to relocate Exhibitor to another suitable location, and ifunable to do so, will refund all rental fee payments on a pro-rata basis.

14. Solicitation by Exhibit Personnel. Exhibitor's Personnel shall restrict their sales, solicitation and demonstrationefforts to the area within the contracted Exhibit Space as specified by SFT. Under no conditions may Exhibitor or itsPersonnel exhibit, distribute, sell or demonstrate anything outside of the Exhibit Space.

15. Admission Passes. Admission passes issued to Exhibitor are solely for the use of Exhibitor and its Personnelmanning the Exhibit Space and are not to be sold, altered or transferred under any circumstances.

16. Limited Liability. SFT shall not be liable to Exhibitor, either in contract, tort or otherwise, for any consequential,incidental, indirect, reliance, special or punitive damages, or any lost profits, loss of future revenue or income, or anydiminution of value or multiple of earnings damages, which may be caused directly or indirectly from any: (i) breach or

EXHIBITS CONTRACT- Page 3 of 7 Exhibits·2013~2

15

alleged breach of this Agreement; (ii) termination of this Agreement for any reasons specified herein; (iii) time delays; (iv)inadequacies of services of SFT; or (v) use of Fair Park, SFT's property, or the contracted Exhibit Space, or anydeficiency or defect therein,

17, No Indemnification by Exhibitor, SFT acknowledges and agrees that Exhibitor is prohibited by Article XI, Section7 of the Texas Constitution from indemnifying it or any other third party for damages arising under this Agreement

18, Insurance Requirements, SFT recognizes that Exhibitor is self-insured to the extent authorized by law,

19, Sovereign Immunity, This Agreement is expressly made subject to Exhibitor's Sovereign Immunity, Title 5 of theTexas Civil Practices and Remedies Code, and all applicable federal and state laws, The parties expressly agree that noprovision of this Agreement is in any way intended to constitute a waiver of any immunities from suit or from liability thatExhibitor has by operation of law, Nothing in this Agreement is intended to benefit any third-party beneficiary,

20, Notices, All notices given to either party regarding this Agreement shall be effective only if in writing and given toSFT by U,S. mail (first class certified mail, postage prepaid) to State Fair of Texas, P.O. Box 150009, Dallas, TX 75315,or by overnightlprivate courier to State Fair of Texas, 3921 Martin Luther King, Jr. Blvd. (Fair Park), Dallas, TX 75210;and to Exhibitor by personal delivery to Dallas County Elections Department, Attn: Toni Pippins-Poole, ElectionsAdministrator, 2377 N. Stemmons Freeway, Suite 820, Dallas, Texas 75207, or by U,S, mail (first class certified mail,postage prepaid) or by overnightlprivate courier to the address specified herein above in this Agreement Notices shall beeffective upon mailing (return receipt requested), deposit with a nationally recognized private courier service (with receiptof delivery), or by personal service on an owner/officer of the parties (with receipt of service).

21, Cancellation for Breach.

(A) SFT may cancel this Agreement, without SFT incurring any liability for such cancellation, if Exhibitor: (i)repudiates or breaches any of the terms of this Agreement; (ii) is involved in any litigation or material controversywhich adversely affects SFT; (iii) engages in any conduct which constitutes bad faith, willful malfeasance ormaterial violation of applicable law; or (iv) fails to make progress so as to endanger timely and proper completionof its services; and does not correct such failure or breach within three (3) days, or such shorter period ifreasonable under the circumstances, after receipt of written notice from SFT specifying such failure or breach.

(B) Prior to Opening Day and upon ten (10) days prior written notice to Exhibitor, SFT may cancel thisAgreement, with or without cause,

(C) The foregoing remedies are in addition to, and not in lieu of, any other rights or remedies that a party mayhave at law or in equity,

22, Force Majeure. Any delay or failure of either party to perform its obligations hereunder shall be excused to theextent that it is caused by an event or occurrence beyond its reasonable control such as, by way of example and not byway of limitation: acts of God, actions by governmental authority (whether valid or invalid), fires, floods, windstorms,explosions, public emergency or calamity, terrorist acts, riots, natural disasters, wars or sabotage; provided the partyclaiming force majeure promptly notifies the other party of the event of force majeure, the anticipated duration of the eventof force majeure, and the steps being taken to remedy the failure. Should the event of force majeure continue beyond areasonable time period according to the specific circumstances, either party may cancel this Agreement

23. Third-Party Beneficiaries and Assigns. This Agreement shall be and is a personal agreement by and betweenSFT and Exhibitor and shall not inure to the benefit of any third parties. Exhibitor does not have the right, nor shallExhibitor attempt, to assign this Agreement or any of the privileges granted hereunder or sublet any of the Exhibit Space,and any attempted assignment or sublet by Exhibitor shall be grounds for immediate cancellation of this Agreement at thesole and absolute discretion of SFT Cancellation of this Agreement for any of the foregoing reasons shall result in theautomatic forfeiture of any and all rental payments made by Exhibitor to SFT

24, Trademarks. Exhibitor agrees and acknowledges that it has no interest in the ownership of, or right to make anyuse of, any of SFT's domain names, logos, trademarks or service marks, including unregistered marks as well as markswhich have been registered with the United States Patent and Trademark Office, State of Texas or the U.S, CustomsService (SFT's "Marks"), and prior to making use of such Marks, shall obtain the prior written approval of SFT. Exhibitoracknowledges that SFT is the owner of certain registered Marks, including STATE FAIR OF TEXAS®, BIG TEX®, BIG TEX®(figure), TEXAS STATE FAIR®, SFT® (logo), PAN AMERICAN liVESTOCK EXPOSITION®, SUMMER PLACE®, HERITAGE HALL OFHONOR®, TEXAS SKYWAY®, COTTON BOWL®, FRIED FOOD CAPITAL OF TEXAS® and SUMMER ADVENTURES IN FAIR PARK™,

EXHIBITS CONTRACT- Page 4 of 7 Exhibits-2013·2

16

25. Waiver of Rules. Exhibitor shall not have the right to cancel, modify or change this Agreement or SFT's ExhibitorRules and Regulations because of the violation of such Agreement or Exhibitor Rules and Regulations by other exhibitors.Failure by SFT to correct violations, if any, of others shall not affect the performance of this Agreement by Exhibitor.

26. Transfer, Assignment or Delegation. Exhibitor shall not have the right to assign, delegate or transfer its rights,duties or obligations under this Agreement without the prior written consent of SFT.

27. Contest Administration. Exhibitor, at its sole option and after providing written notice to SFT, may offer to thegeneral public a sweepstakes, contest, raffle, gift giveaway or drawing (the "Contest") from the Exhibit Space during the2013 Fair. If Exhibitor elects to offer such Contest, Exhibitor represents and warrants to SFT that it will comply with allfederal, state and local laws regarding the operation and administration of the Contest. Furthermore, Exhibitor shall behereby prohibited from selling, distributing or otherwise disseminating to third parties any data collected from patrons atthe 2013 Fair. For informational purposes only, a copy of the official rules of the Contest shall be submitted to SFT on orbefore September 15. 2013. SFT does not endorse or promote the proposed Contest, nor any products or services ofExhibitor, and SFT relies solely on Exhibitor to operate the Contest in a permissible, authorized and lawful manner.

28. Representations and Warranties. Exhibitor hereby represents and warrants to SFT and agrees as follows:

(A) Exhibitor has the full power and authority to enter into this Agreement and perform each of its obligationshereunder;

(B) Exhibitor is legally authorized and has obtained all necessary regulatory approvals for the execution,delivery, and performance of this Agreement;

(C) Exhibitor is self-insured to the extent authorized by law;

(D) Exhibitor is responsible for compliance with all laws involving, but not limited to, employment of labor,hours of labor, health and safety, working conditions and payment of wages of its Personnel;

(E) Exhibitor is responsible for compliance with all laws involving, but not limited to, the operation andadministration of any Contest offered during the 2013 Fair;

(F) Exhibitor is an authorized, licensed or iawful vendor of the Products it intends to sell, distribute or displayunder this Agreement and Exhibitor has secured all of the required authorization and valid licenses for the sale,distribution or display of any brand-name products, including any copyrighted, trademarked, or licensedmerchandise;

(G) Exhibitor has inspected its Exhibit, display and equipment and the Exhibit, display and equipment are freefrom mechanical defect or hazardous condition and safe for operation at the 2013 Fair; and

(H) Exhibitor will perform its obligations hereunder in a timely fashion.

29. General Provisions.

(A) Time of the Essence. Time is of the essence in the performance and satisfaction of all terms, conditionsand obligations hereunder.

(B) Rules and Laws. Exhibitor, in performance of its obiigations under this Agreement, shall abide by andcomply with all applicable rules and regulations of SFT, including SFT's Exhibitor Rules and Regulations, whichhave been provided to Exhibitor and are made a part hereof for all purposes as if copied fully herein. In addition,both parties shall abide by and comply with all applicable federal, state and municipal laws, ordinances andregulations, even though same are not specifically set forth herein.

(C) Nondiscrimination. In conducting its operations hereunder Exhibitor will not discriminate against anyemployee, applicant for employment, customer or patron on the basis of age, sex, race, disability, religion,citizenship, veteran status, national or ethnic origin.

(D) Governing LawNenue. This Agreement shall be governed by and construed in accordance with the lawsand court decisions of the State of Texas, without regard to its conflict of law principies. If any legal action is

EXHIBITS CONTRACT- Page 5 of 7

17

necessary to enforce this Agreement, or for any dispute arising out of the operations or actions contemplatedherein, exclusive venue shall lie in Dallas County, Texas.

(E) Entire Agreement. This Agreement contains the entire agreement of the parties hereto with respect to thesubject matter hereof, and supersedes ali other contracts between the parties, oral or written, relating to thesubject matter of this Agreement. There are no unwritten or oral agreements between the parties. EACH PARTYACKNOWLEDGES THAT IT IS NOT RELYING ON ANY STATEMENT, REPRESENTATION OR PROMISE OFTHE OTHER PARTY, NOR ITS AGENTS, REPRESENTATIVES OR EMPLOYEES, TO INDUCE IT TO ENTERINTO THIS AGREEMENT, EXCEPT TO THE EXTENT SPECIFICALLY SET FORTH IN THIS AGREEMENT.

(F) Amendment. This Agreement is not subject to amendment or reformation except by written agreementexecuted by both parties.

(G) Waiver. Failure of a party to insist upon strict performance by the other party of any of the provisions ofthis Agreement or to exercise any rights or remedies provided for herein shall not be deemed as a waiver orrelinquishment in the future of any such provision, right or remedy.

(H) Severability. If any part of this Agreement is declared by a court of competent jurisdiction to be invalid orunenforceable, such portion shall be deemed severed from this Agreement and the remaining part shall remain infull force and effect and the parties shall promptly negotiate to replace invalid or unenforceable portions that areessential parts of this Agreement.

(I) Interpretation. This Agreement shall be fairly interpreted in accordance with its terms and without anystrict construction in favor or against either party hereto and ambiguities shall not be construed against thedrafting party. All references to "Paragraphs" or "Sections" contained in this Agreement are, unless specificallyindicated otherwise, references to paragraphs of this Agreement. Captions and headings of the paragraphs orsections of this Agreement are for convenience and reference only and shall not affect, modify or amplify theprovisions of this Agreement, nor shall they be employed to interpret or aid in the construction of this Agreement.Whenever in this Agreement the singular number is used, the same shall include the plural where appropriate(and vice versa), and words of any gender shall include each other gender where appropriate. As used in thisAgreement, the following words or phrases shall have the meanings indicated: (i) "or" means "and/or"; (ii)"include," "including," and their derivatives means "including without limitation"; (iii) "laws" means statutes,regulations, rules, judicial orders, and other legal pronouncements having the effect of law; and (iv) "person"means any individual, corporation, partnership, limited liability company, joint venture, trust, unincorporatedassociation, or other form of business or legal entity or governmental entity.

(J) Counterparts. This Agreement may be signed in counterparts which, together, shall constitute one andthe same agreement. Delivery of an executed counterpart of a signature page to this Agreement by facsimile orother electronic means (e.g., electronic mail or PDF) shall be effective as delivery of a manually executedcounterpart to Agreement.

[Signatures Following On The Next Page]

EXHIBITS CONTRACT- Page 6of 7 Exhjbits~2013-2

18

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respectiveofficers/owners, and declare this Agreement effective as of the Effective Date stated herein above.

EXHIBITOR:

By:(Signature)

(Printed Name)

(Title)

DALLAS COUNTY:

By: Clay JenkinsDallas County Judge

APPROVED AS TO FORM*:

CRAIG WATKINSDISTRICT ATTORNEY

TERESA GUERRA SNELSONCHIEF, CIVI~ DIViSiON

(JlMd(1~'Abril AberasturiAssistant District Attorney

*BY LAW, THE DISTRICT ATTORNEY'S OFFICE MAY ONLY ADVISE OR APPROVE CONTRACTS OR LEGAL DOCUMENTS ONBEHALF OF ITS CLIENTS. IT MAY NOT ADVISE OR APPROVE A LEASE, CONTRACT, OR LEGAL DOCUMENT ON BEHALF OFOTHER PARTIES. OUR REVIEW OF THIS DOCUMENT WAS CONDUCTED SOLELY FROM THE LEGAL PERSPECTIVE OF OURCLIENT. OUR APPROVAL OF THIS DOCUMENT WAS OFFERED SOLELY FOR THE BENEFIT OF OUR CLIENT. OTHERPARTIES SHOULD NOT RELY ON THIS APPROVAL, AND SHOULD SEEK REVIEW AND APPROVAL BY THEIR OWNRESPECTIVE ATTORNEY(S).

STATE FAIR OF TEXAS:

By:ERROL McKOY, President

By:JAIME NAVARRO, CFO/SVP, Finance

By:DEBBIE DELLINGER, Director, Indoor Exhibits

EXHIBITS CONTRACT- Page 7 of? Exhibits-2013-2

State Fair Voter Registration DriveSeptember/October 2013

Fri Sat

27 28I-FT + I-Volunteer I-FT + I-Volunteer

9am-4pm 9am-4pmI-FT + I-Volunteer I-FT + I-Volunteer

4pm-IOpm 4pm-IOpm

4 5I-FT + I-Volunteer I-FT + I-Volunteer

9am-4pm 9am-4pm

I-FT + I-Volunteer I-FT + I-VolunteerI ....

4pm-IOpm 4pm-IOpm 1.1:1

II 12I-FT + I-Volunteer I-FT + I-Volunteer

9am-4pm 9am-4pmI-FT + I-Volunteer I-FT + I-Volunteer4pm-lOpm 4pm-IOpm

18 19

I-FT + I-Volunteer I-FT+ I-Volunteer

9am-4pm 9am-4pm

I-FT + I-Volunteer I-FT + I-Volunteer

4pm-IOpm 4pm-lOpm

ThuWedTue

1 2 3

I-FT+ I-Volunteer I-FT + 1-Volunteer I-FT + I-Volunteer

9am-4pm 9am-4pm 9am-4pm

I-FT + I-Volunteer I-FT + I-Volunteer I-FT + I-Volunteer

4pm-9pm 4pm-9pm 4pm-9pm

-- ---8 9 10I-FT+ I-Volunteer I-FT + 1-Volunteer I-FT + I-Volunteer

9am-4pm 9am-4pm 9am-4pmI-FT + I-Volunteer I-FT + I-Volunteer I-FT + 1-Volunteer4pm-9pm 4pm-9pm 4pm-9pm

~~.-.._~---

15 16 17I-FT + I-Volunteer I-FT + I-Volunteer I-FT + I-Volunteer

9am-4pm 9am-4pm 9am-4pmI-FT+ I-Volunteer I-FT + Ie Volunteer I-FT + I-Volunteer

4pm-9pm 4pm-9pm 4pm-9pm

Mon

7

I-FT + I-Volunteer

9am-4pm

I-FT + 1-Volunteer

4pm-9pm

14

I-FT + I-Volunteer

9am-4pm

I-FT + I-Volunteer

4pm-9pm

30I-FT + I-Volunteer

9am-4pm

I-FT + 1-Volunteer

4pm-9pm

6

I-FT + I-Volunteer

9am-4pm

I-FT + I-Volunteer

4pm-9pm

Sun

29I-FT + I-Volunteer

9am-4pm

I-FT + I-Volunteer

4pm-9pm

,f------ I I'13

I-FT + I-Volunteer

9am-4pm

I-FT + I-Volunteer

4pm-9pm

20

I-FT + I-Volunteer9am-4pmI-FT + I-Volunteer

4pm-9pm

20

Volunteer Release and Waiver of Liability

This Release and Waiver of Liability (the "Release") is executed on this __day of --=::-;c,-------;:---'

2013, by (the "Volunteer") in favor of Dallas County, Dallas CountyCommissioners, elected officials, appointed officials, officers, directors, employees, agents, andrepresentatives ("Dallas County").

1. Release and Waiver. Volunteer does hereby release and forever discharge and hoid harmless DallasCounty from any and all liability, claims, and demands of whatever kind or nature, either in law or inequity, that arise or may hereafter arise from Volunteer's activities with Dallas County, including, withoutlimitation, volunteering activities with respect to the State Fair ofTexas ("Volunteer Activities").

VOLUNTEER UNDERSTANDS THAT TillS RELEASE DISCHARGES DALLAS COUNTY FROMANY LIABILITY OR CLAIM THAT THE VOLUNTEER MAY HAVE AGAINST DALLASCOUNTY WITH RESPECT TO ANY BODILY INJURY, PERSONAL INJURY, ILLNESS, DEATH,OR PROPERTY DAMAGE THAT MAY RESULT FROM VOLUNTEER'S ACTIVITIES WITHDALLAS COUNTY, WHETHER CAUSED BY THE NEGLIGENCE OF DALLAS COUNTY OROTHERWISE. VOLUNTEER ALSO UNDERSTANDS THAT DALLAS COUNTY DOES NOTASSUME ANY RESPONSIBILITY FOR OR OBLIGATION TO PROVIDE FINANCIALASSISTANCE OR OTHER ASSISTANCE, INCLUDING BUT NOT LIMITED TO MEDICAL,HEALTH, OR DISABILITY INSURANCE IN THE EVENT OF INJURY OR ILLNESS.

2. Medical Treatment. Volunteer does hereby release and forever discharge Dallas County from anyclaim whatsoever which arises or may hereafter arise on account of any first aid, treatment, or servicerendered in connection with the Volunteer's activities with Dallas County.

3. Insurance. The Volunteer understands that Dallas County does not carry or maintain health, medical,or disability insurance coverage for any Volunteer. Volunteer acknowledges that Volunteer is not actingas an employee of contractor of Dallas County in connection with Volunteer Activities and thereforeVolunteer is not covered by worker's compensation benefits. Each Volunteer is expected and encouragedto obtain his or her own medical or health insurance coverage.

4. Other. Volunteer expressly agrees that this Release is intended to be as broad and inclusive aspermitted by the laws of the State of Texas, and that this Release shall be governed by and interpreted inaccordance with the laws of the State of Texas. Volunteer also agrees that in the event that any clause orprovision of this Release shall be held to be invalid by any court of competent jurisdiction, the invalidityof such clause or provision shall not otherwise affect the remaining provisions of this Release which shallcontinue to be enforceable.

IN WITNESS WHEREOF, Volunteer has executed this Release as of the day and year first abovewritten.

Volunteer: Witness: _

21

DALLAS COUNTY ELECTIONS DEPARTMENTTONI PIPPINS-POOLE, ELECTIONS ADMINISTRATOR

August 21,2013

To:

From:

Subject

Commissioners Court

Toni Pippins-Poole, Elections Administrator

Court Order for filling Early Voting Election judges and Alternate JUdges forRemainder of 2012-2014 term

BACKGROUND OF ISSUE

On September 4, 2012, Commissioners Court approved the appointment of Early VotingJudges and Alternate Judges for the 2012-2014 term. In accordance, with CommissionersCourt Order #2012-1466, Sections 1 and 4, they may replace individuals and fill vacanciesfor just cause. The Court Order further states that "if the county chair fails to submit a list tothe Elections Administrator, the Elections Administrator will select early voting electionofficers for the early voting polling locations in a manner that attempts to ensure equalrepresentation for the parties to the extent possible.

Attached is a listing of recommended Early Voting election judges and alternate judges to fillvacancies for the remainder of the term listed In Court Order #2012-1466.

OPERATIONAL IMPACT

The list of Early Voting Election Judges and Alternate Judges will be scheduled to serveduring the Early Voting period for the November 5, 2013 General Election and subsequentPrimary and Primary Runoff Elections in 2014.

SCHEDULE

The deadline for filling vacancies for the Elections 30 prior to the beginning of early voting.

FINANCIAL IMPACT

The early voting presiding election jUdges and alternate presiding election judges will receivecompensation as a county extra-help employee and will receive $25.00 additionalcompensation to deliver iVotronlc totals on the final day of early voting.

22

LEGAL IMPACT

Section 83.032 states that the Election Code requires that the appointee meet the sameeligibility for service as the presiding election officer, except that the appointee must be aqiJalified voter of the county.

In acCordance With Sections 83.052 of the Texas Election Code. the Commissioners Courtshall set the fixed rate of compensation for early voting election officers and alternatepresiding officers.


Approval of the recommended appointments is in compliance with the County's StrategicPlan Vision 1, Strategy 1.5, "maintain a diverse, talented and capable workforce to executecore Dallas County functions"

RECOMMENDATION

It is recommended that the Dallas County Commissioners Court approve the attached list ofEarly Voting election judge and alternate judge appointments for the remainder of the 20122014 term.

Submitted for approval by:

23

EARLY VOTINGElection Judge· Alternate Judge Changes

2013·2014

LOCATION

DESOTO LIBRARY

J/A Ply

A R

Name Date

REMOVED KRISTINE CLARK 711812013

COMMENTS

PER REP. PARTY

DESOTO LIBRARY A R SUBMITTED ALMA NELL 7118/2013 PER REP. PARTYHELFENBEIN

EASTFIELD COLLEG A R REMOVED KRISTINE 7/1812013 PER REP. PARTYCLARISSA GATES

EASTFIELD COLLEG A R SUBMITTED MATTHEW 7/18/2013 PER REP. PARTYPATRICK

GRAUWYLER A R REMOVED RICHARD BUCK 7118/2013 PER REP. PARTY

GRAUWYLER

IRVING CITY HALL

IRVING CITY HALL

LAKESIDE ACTIVITY

LAKESIDE ACTIVITY

A R

A R

A R

J D

J D

SUBMITTED HARLAND GLENN 711812013HALLMARK

REMOVED SDILA CANALES 8/212013

SUBMITTED DEBRA ARNETT 8/212013

REMOVED BJEAN BALL 911/2012

SUMBITTED LAWANA 8/9/2013OSBORNE

PER REP PARTY

PER REP. PARTY

PER REP. PARTY

PER OEM. PARTY

PER OEM. PARTY

·We'dne'sdaY~Aug'U;{,21'126r3··n.".".".'I.IO_"."""."."· ..·"··'··'···......"...··... ,· ... ·, .. '··..•··• ..Pag~·10·f·3

24

LOCATION JIA Ply Name Date

LAKESIDE ACTIVITY A R REMOVE ERNESTINE BRIDGES 8/212D13

LAKESIDE ACTIVITY A R SUBMITTED SUSAN CRUMBY 81212013

MLK CORE BLDG A R REMOVED PAMELA THOMAS 7/30/2013

MLK CORE BLDG A R SUBMITTED MEL CYAAK 7/30/2013

MARTINWEISSREC A R REMOVED BEVERLY BELO 7/18/2013

MARTIN WEISS REC A R SUBMITTED BETH BIESEL 7/1812013

OAK CLIFF SUB A R REMOVE MATTHEW PATRICK 8/2/2013

OAK CLIFF SUB A R SUBMITTED CAROLE· 8/212013HORNSBY HAYNES

PLD L·KIEST L1BRAR A R REMOVED HARLAND GLENN 9/212012HALLMARK

PLD L·KIEST L1BRAR A R SUBMITTED JANICE NORRIS 91212012

VALLEY RANCH L1BR J D REMOVE GORDON PETERSON 8/5/2013

COMMENTS

PER REP, PARTY

PER REP, PARTY

PER REP, PARTY

PER REP, PARTY

PER REP, PARTY

PERRE

PER REP. PARTY

PER REP, PARTY

PER REP, PARTY

PER REP, PARTY

PER OEM, PARTY

LOCATION

VALLEY RANCH L1BR

VALLEY RANCH L1BR

VALLEY RANCH L1BR

JIA Ply

J D

" R

A R

25

Name

SUBMITTED SEVERLYWUNDERLIN

REMOVED JEANINE SISSOM

SUBMITTED SHIRLEY EWING

Date

815/2013

7/18/2013

7118/2013

COMMENTS

PER DEM. PARTY

PER REP. PARTY

PER REP PARTY

We'dn"O'sday7 AUg'U·st ir,·2013··,·•··•..•· 0 t u , , , ••• , "·"page'30f-j

26

DALLAS COUNTY ELECTIONS DEPARTMENTTONI PIPPINS-POOLE, ELECTIONS ADMINISTRATOR

August 21, 2013

To:

From:

Subject:

Commissioners Court

Toni Pippins-Poole, Elections Administrator

Court Order for filling Election Judges and Alternate Judges for Remainder of2012-2014 term

BACKGROUND OF ISSUE

On September 4,2012, Commissioners Court approved the appointment of election jUdgesand alternate election judges for the 2012-2014 term. In accordance with CommissionersCourt #2012-1465, the Court may fill vacancies up to and including the 20th day before anelection. The Court Order further states that "if the Commissioners Court fails to act in fillinga temporary or permanent vacancy, the alternate jUdge will become the judge, or if there isno alternate judge, the Elections Administrator will find a qualified person to hold theelection."

Attached is a listing of recommended election judges and alternate jUdges to fill vacancieslisted in Court Order #2012-1465, and Court Order #2012-1748.

OPERATIONAL IMPACT

The list of Election Judges and Alternate Judges will be scheduled to serve for the November5,2013 General Election and SUbsequent Primary and Primary Runoff Elections in 2014.

SCHEDULE

The deadline for filling vacancies for an Election is up to the 20th day before Election Day.

FINANCIAL IMPACT

Election Judges will receive $9.00 per hour and Alternate Judges will receive $8.00 per hournot to exceed a maximum of 14 hours. Each election clerk working at a precinct will receive$8.00 per hour not to exceed a maximum of 14 hours.

27

The election judge or representative will receive $25.00 for picking up election supplies anddelivering election returns to their designated regional site. Also, the election judge orrepresentative will receive a maximum of 2 hours for stamping early voters in the poll book.

LEGAL IMPACT

In accordance with Section 32.002 (a) of the Texas Election Code, "the Commissioners Courtshall appoint the election jUdges for each regular county election precinct"

In accordance with Sections 32.091, 32.092, and 32.093 of the Texas Election Code, theCommiSsioners Court shall set the fixed rate of compensation for election personnel servingat the polling place, delivering election records <3nd supplies.


Approv<31 of the recommended <3ppointments is in compliance with the County's Str<3tegicPlan Vision 1, Strategy 1.5, "m<3intain a diverse, talented <3nd cap<3ble workforce to executecore Dallas County functions."

RECOMMENDATION

It is recommended that the Dall<3s County Commissioners Court approve the att<3ched list ofelection judge <3nd alternate judge appointments for the remainder of the 2012-2014 term

Submitted for approval by:Toni Pippins-Poole, Administrator

28

Election Judge· Alternate Judge Changes

MPCT VUIDn JIA Ply Name Date COMMENTS

1008 10811752 J D SUBMITIED WILMER G MURDOCK 8/16/2013 PER OEM. PARTY

1020 10833389 J D REMOVED CHRISTY KINSLER 6/6/2013 PER OEM. PARTY

1036 10828077 J D SUBMITIEO ANTHONY PACE 8/612013 PER OEM. PARTY

1049 10834663 A D SUBMITIEO RAY ALAN SHEELER 8/1912013 PER OEM. PARTY

1074 10838135 A R REMOVED LYNDA BAUER 7/29/2013 PER REP. PARTY

1090 10808534 J D SUBMITIED LEE COBLER 8/15/2013 PER OEM. PARTY

1107 10837621 J D SUBMITIED CAMILE WHITE 8/1512013 PER OEM. PARTY

1108 10878518 A R REMOVED KATHY CAMERON 8/2112013 PER REP. PARTY

1115 11531325 A R REMOVED MICHAEL GARR 711912013 PER REP. PARTY

1117 10812331 J D SUBMITIED ROBERTO L. MEZA 8/1512013 PER OEM. PARTY

1121 11769404 J D SUBMITIED JOHN R. BURTON 81612013 PER OEM. PARTY

1300 10709462 A D SUBMITIED STACY EDWARDS 812112013 PER OEM PARTY

1311 10844039 A D SUBMITIED SARAH NORMAN 81612013 PER DEM. PARTY

......".,' ., 11 ' , 11. or .. ,'a II _, ._•• w 11_"",nal lafl••

Wednesday, Augus121, 2013 Page 1of 7

29

MPCT VUlO# JIA Ply Name Date COMMENTS

2003 10831815 J R SUBMITTEO EDWARD SIMPSON 7119/2013 PER REP. PARTY

2003 10860510 J R REMOVED JOHN SHANK 7/19J2013 PER REP. PARTY

2004 10812516 J R REMOVED CHARLES GREEN 8/6/2013 PER REP. PARTY

2007 10804926 J R REMOVED NICHOLAS GILLIAM 7119/2013 PER REP. PARTY

2007 10806085 J R SUBMITTED LORI KIRCHER 7/19/2013 PER REP. PARTY

2021 10806422 J R SUBMITTED JEROME BENJAMIN 7/24/2013 PER REP. PARTY

2025 10820686 A 0 REMOVED MARGARET A. VENTERS 8/6/2013 PER OEM. PARTY

2025 10830167 J R SUBMITTED FLORA HERNANDEZ 8/2112013 PER REP. PARTY

2025 10819476 A 0 SUBMITTED PAULA LEONE 816/2013 PER OEM. PARTY

2025 10830643 J R REMOVED CHARLES ARMSTRONG 8121/2013 PER REP. PARTY

2026 10830167 J R REMOVED FOLRA HERNANDEZ 8/21/2013 PER REP. PARTY

2026 10805509 J R SUBMITTED MARY ANN COLLINS 8/2112013 PER REP. PARTY

2027 10437682 A D SUBMITTED JOHN KNUTSON 8/612013 PER OEM. PARTY

2027 10805509 J R REMOVED MARY ANN COLLINS 8/21/2013 PER REP. PARTY

." _,._ "aU , H" 11.0 •• IS •••• " Will M., DU_ UM' ' aU IIIU'.".'"_"" ,. _1I_I'aU .. U , .. , ,.,, , ••

Wednesday, August 21, 2013 Page 2 of 7

30

MPCT VUID# JlA Ply Nama Date COMMENTS

2027 10871229 J R SUBMITTED JAMES K, ABNEY 8/21/2013 PER REP, PARTY

2038 11734565 A R SUBMITTED JORDAN LEU 81712013 PER REP, PARTY

2038 10808969 A R REMOVED ANDREW HEMPHILL 81712013 PER REP, PARTY

2039 10887259 J 0 SUBMITTED MARK S, FRIEDMAN 81612013 PER DEM, PARTY

2039 10874978 A R REMOVED JARROO ATKINSON 712412013 PER REP, PARTY

2040 10808088 A 0 SUBMITTED CONSTANCE JAHN 816/2013 PER OEM, PARTY

2046 10437682 A 0 REMOVED JOHN KNUTSON 81612013 PER DEM. PARTY

2059 10833503 J R REMOVED JERRY ADAMS 712312013 PER REP. PARTY

2059 10838135 J R SUBMITTED LYNDA BAUER 712912013 PER REP, PARTY

2059 10807085 A 0 SUBMITTED PAULA EVERETT 811912013 PER DEM. PARTY

2221 10857688 J R SUBMITTED MITCHELL MADDOX 7122/2013 PER REP, PARTY

2221 10743965 J R REMOVED ANDIE ANDERSON 712212013 PER REP. PARTY

2405 10805365 A 0 SUBMITTED GLENDA PASLEY 8/612013 PER DEM, PARTY

2406 10805365 A 0 SUBMITTED ARTHUR PASLEY 81612013 PER DEM, PARTY

.n I •• , IIIU " IIlftI 1 ••• ' , _, _ .

Wednesday, August 21, 2013 Page 3 of 7

31

MPCT VUID# J/A Ply Name Date COMMENTS

2407 10822628 A D SUBMITIED CHARLES R BECKMAN 8/612013 PER OEM, PARTY

2704 10826512 A R SUBMITTED DALE FERRIER 8120/2013 PER REP. PARTY

2704 10887877 A R REMOVED RICHARD PATTERSON 812012013 PER REP. PARTY

2706 10808418 A D REMOVED PATRICIA SEEHORN 8/6/2013 PER OEM, PARTY

2803 10876057 A R REMOVED DAVlD REAM 8/21/2013 PER REP. PARTY

2803 10808161 A R SUBMITTED KATHERINE WHITEHILL 8/21/2013 PER REP. PARTY

2807 11390910 A R SUBMITTED BRIAN MCKAY 8/21/2013 PER OEM, PARTY

2807 10828028 A R REMOVED JENNIFER HOLMES 812112013 PER OEM, PARTY

2808 10825712

2808 10837698

2924 11570182

2928 10827006

2928 10878518

3016 10788349

A D

A D

J R

J R

J R

A R

REMOVED CAROL APPLETON

SUBMITTED NICHOll HOSKINS

SUBMITTED CHERI WALTERS

REMOVED DEBORAH BOBBITT

SUBMITTED KATHY CAMERON

REMOVED JANET REYNOLDS

8/21/2013

8/2112013

7/17/2013

7123/2013

8/21/2013

8/20/2013

PER OEM, PARTY

PER OEM. PARTY

PER REP, PARTY

PER REP, PARTY

PER REP. PARTY

PER REP. PARTY

................U _u iI_n.III." ".U .

Wednesday, August 21, 2013 Page 4of 7

MPCT VUID#

3016 10886750

3021

3045 10803052

3051 11734565

3051 10844497

3070 10853714

3070 10855289

32

J/A Ply Name Date

A R SUBMITIED MEREDITH MACLEOD 8/20/2013

A D REMOVED LESLIE COPMTON 8/15/2013

A R REMOVED seLiA CANALES 8/21/2013

A R SUBMITIED DELMAS PARKER 8/712013

A R REMOVED CAROL FOWLER 7/2312013

J D REMOVED JOHNNIE GOINS 8/6/2013

J D SUBMITIED RICHARD BURNEY 8/6/2013

COMMENTS

PER REP. PARTY

PER DEM. PARTY

PER REP. PARTY

PER REP. PARTY

PER REP. PARTY

PER DEM, PARTY

PER DEM. PARTY

3100 10841153 A R REMOVED JUDITH WORTHINGTON 7/19/2013 PER REP. PARTY

3106 10849396 A R REMOVED BETTY BLANKENSHIP 8/2112013 PER REP. PARTY

3106 10828929 J D REMOVED SHANE CHARBONNET 8/1512013 PER COM. DIST 3

3202 10866040 J D REMOVED PAUL DE LA GARZA UNO 8/15/2013 PER DEM. PARTYSENKEL

3207 10850808 J R SUBMITIED KENNETH 8/6/2013 PER REP. PARTYHOLLINGSWORTH

3207 10852869 J R REMOVED BARBARA THOMAS 8/6/2013 PER REP. PARTY

3616 10888249 J D SUBMITIED JAMES COLLIER 8/612013 PER DEM. PARTY

....... ll.H.n.II.,'•••• U """ •• oo "'" "',,,,,,, "'" It .'f."a•.•u _"""' It lOIn_ u _1f.J u ••••1._.' ""' .Wednesday, August 21,2013 Page 5of 7

33

MPCT VUID# JIA Ply Name Date COMMENTS

3805 10844299 A R SUBMITTED PAUL CONNET 8/2112013 PER REP. PARTY

3805 A R REMOVED JUDITH HILL 8/21/2013 PER REP. PARTY

4009 10808161 A R REMOVED KATHERINE WHITEHILL 8/21/2013 PER REP. PARTY

4018 10809300 J D REMOVED MARGARET L. REY 8/6/2013 PER OEM. PARTY

4028 10837467 J D SUBMITTED BRENDA KAY MOODY 8/612013 PER DEM. PARTY

4028 10804547 J 0 REMOVED PATRICIA STEPHENS 8/6/2013 PER DEM. PARTY

4065 10841596 J D REMOVED BENNIE SEPULVEDA 81612013 PER DEM. PARTY

4070 10846126 J D REMOVED MONICA SOTO 8/612013 PER OEM. PARTY

4070 11775491 J 0 SUBMITTED RANDY SMITH 8/612013 PER DEM. PARTY

4073 11566150 J D SUBMITTED GEORGE McCULLEY 816/2013 PER DEM. PARTY

4077 10839325 A R SUBMITTED BARBARA BOGER 7/17/2013 PER REP. PARTY

4300 10843334 J 0 SUBMITIED RUTHIE M. MONTEZ 816/2013 PER OEM. PARTY

4300 10849275 J 0 REMOVED ANITA L. MARTINEZ 8/6/2013 PER OEM. PARTY

4522 10844254 J D SUBMITIED EVELYN GRAY 8/6/2013 PER DEM. PARTY

I"" I I. _••••• , I , _ ••• 11_ II .,•• , •• '"M', •• 1M' I •••• , , M ••••••• ,., II ' .. II , •• , , .

Wednesday, August 21, 2013 Page 6of?

MPCT VUID#

4616 10820686

J/A Ply

A D

34

Name

SUBMITTED MARGARET AVENTERS

Date

8/6/2013

COMMENTS

PER OEM. PARTY

1•• aH••••• I."" or ,."", I.,j _11_ •••• ' _ , .. , u., , u , II ' ••u " .Wednesday, August 21, 2013 Page 7 of 7

35

DALLAS COUNTYJOHNF. WARRENCOUNTY CLERK

August 13, 2013

UIHYflS CaUR r

13 AUG 16 PI~ I: 14

To:

From:

Subject:

Dallas County Commissioners CourtStanley Victrum, Dallas County CIO

John F. Warren, County Clerk.

Development of App Store for Clerk's Office

Background oflssue

Over the past three years the County Clerk's Office has transitioned to the utilization of mobiledevices for information sharing purposes throughout the County Clerk's Office as well as incollaboration with other Dallas County departments. The mobile devices are being used as areplacement for paper meeting agendas and note sharing as a means to save paper, shareinformation more seamlessly, and ensure access via remote locations.

Additionally, the County Clerk's Office has greatly reduced the need for paper communicationsas part of the digital courts initiative and other initiatives to which paper communications is nolonger necessary. We have laid the infrastructure for wireless access in all of the countybuildings within the downtown area as well as several of the sub-courthouses. Wireless access isalso being utilized in an effort to access court records by both county staff as well as litigants.

Mobile devices are now being used in many departments as a means of sharing information withstaff and others project stakeholders.

Impact on Operation/Financial

The current method of communicating through mobile devices such as iPad's in particular isdone by downloading applications (apps) from iTunes and other providers for informationsharing. An issue has been raised as to the level of security needed to protect data from outsidethe county infrastructure. To address this issue, the county clerk has engaged Virtual Clarity todevelop an internal Dallas County mobile application store (for internal use) that will allow for astandardized and or secured method of accessing mobile applications for business utilization.This will enable mobile device users to use apps that are tailored and designed specifically forDallas County business and the flow of information more securely. With the development of aninternal app store we will be able to create a secured environment to sync and share documentsbetween desktop computers and mobile devices. It will also give us the ability to remotely sendand share information to with other county departments.

36

The professional service agreement with Virtual Clarity will require them to work with DallasCounty Information Teehnology Department to address seeurity eontrol measures as well asworking with staff to virtualize our daily business proeesses. [Proposal is attached.]

The eounty clerk will pay the monthly eost ($4,150) for the development of the app store fromhis reeords management fund (94009).

Legal Impact

None.

Recommendation

Based on the aforementioned proposal and attaehed agreement with Virtual Clarity, the eountyclerk recommends approval of the development of an app store for deployment in the countyclerk's office and other departments with related business processes.

Recommended by:

John War n, Dallas County Clerk

2

37

virtuac rit TM

clear thinking. straight talking.

Government App Store

Proposal for

Dallas County, Texas

County Clerk

© 2013 Virtual Clarity

virtualclarity"

1 Table of Contents

38

Government App store

2 TRANSMITTAllETTEIl. 3

J VIRTUAL CLARITY OVERVIEW 4

4 INTRODUCTION 5

5 GOVERNMENT API" STORE " ," " ", .. <;

5.1 USE.R EXPERIENCE ...... ",,, ...• ,,, ..... ,,.,,,, .. ,

5.2 MANAGEMENT EXPERIENCE ........ ," "' .. " , ..... , ....... "

,6

. ,6

6 PROJECT EXECUTION 8

. .. 8

9

... 88

,8

6.16,2

6,3

6.4

6,5

6"66,7

6.86.9

REQUIRErv',ENTS , .•.... ", , , " .. ,. , , " , , ,

SERVICE SET UP , .. '" .. ,"' '"

USER CONFJGURATlON I\ND ApPUCATlON

END USER TRAINING AND DOCl.Jfv)[NTATION ...

PUBLIC TRAINING" .. ,.

AOMII\JISTRATOR TRAINli'JG AND DOCUMErHATION ,

PROJECT MANAGEMENT AND CONTROL, ". '" '",.,. '" .. '". ,". '" .. '" .. '".... . . '", 9DEPLOY~1ENT TI~lESCALES , , , ' 9

DEPLOYHENT PHASES , , .. , , 10

7 PROJECT TERMS 11

7,1 LC)(AT10f\1. . . " " .

7.2 RESOURCING. " " ..

7.3 CLIENT ResPoNsIBILITIES ",.. ..", .

7.4 FEES AND INVOICING.".. .. .... ".

7.4.:! Payment ~;chedule .

7.4,2 T,~rrn,

© 2013 Virtual Clarity 2 of 12

., LJ

" 1.1,

., 12

virtualclarity.

:2 Transmittal Letter

August 2, 2013

The Honorable John WarrenDallas County Clerk509 Main Street, 2nd FloorDallas TX 75202

39


Dear Mr. Warren:

Virtual Clarity Is pleased to present our proposal for our Government App Store. The GovernmentApp Store is a state-of-the-art platform that will empower your office to easily and seamlesslydeliver applications to your staff, other departments, your constituents and other outside entitiesas you see fit. The Virtual Clarity Government App Store enables you to deliver applicationsbased on groups of users unlike other industry products. We have provided an overview of theGovernment App Store within this proposal for your review.

I will be the main contact for this proposal. If you have any questions of if I can provide anyadditional information please iet me know. Virtual Clarity is excited about the opportunity topartner with the Dallas County Clerk's Office. Our goal is to continue your legacy of success andinnovation in technology. We believe you will be the first Clerk in the Country to implement thistype of platform and our goal is to differentiate the Dallas County Clerk as the leader in mobileplatform and mobile application development.

Thank you again for the opportunity to partner with your Office. We look forward to gettingstarted.

Sincerely,

Ryan Schoenfeld

Executive Vice President, North America

41909 Feldspar Place

Stone Ridge, VA 20105

703-626-7743 Cell

[email protected]


virtualclarity"

3 Virtual Clarity Overview

40


Virtual Clarity joins with our government partners to deliver sustainable cost and qualityimprovements for large organizations using a modern approach to technology Infrastructure. Thecompany provides world leading advisory and impiementation services, applying methods, toolsand software that uniquely accelerate adoption of virtualization, automation and cloud computing.

We recognize there are short-term and long-term goals associated with the type of large scaletransformation programs our government partners are undertaking. While IT transformation in

itseif takes time, money and resources to deliver on reward, our partners also need tosuccessfully and seamlessly support their departments, staff and citizens during the period ofchange. Virtual Clarity works with large enterprise organizations to design, implement and roll

large IT transformation programs - movingyou to the Cloud. We understand howgovernment works and bring added value,not only with our sophisticated methodologies

and technology expertise, but also byassisting our government partners with theinternal marketing (staff buy-in) that makesthese projects successful and ultimately, lessstressful. Dallas County is the exact type oforganization that benefits the most from ourunique service offerings. You wili be anational leader and will be moving forward asan innovator.

Virtual Clarity Is a global leader in this space and we offer a unique opportunity for local, seamlesssuccess In this project. Combining our process, technology and Independence will ensure DallasCounty Clerk is a leader in mobile platform and mobile application delivery as well.


virtualclarity"

4 Introduction

41


Tablets and smart phones are taking an Increasing role in local government informationtechnoiogy (IT). Mobile devices and the rapid development of native applications create stepchanges in employee productivity.

Applications downloaded to mobile devices from public app stores bring complications to ITsecurity and procurement. Local governments are increasingly looking to deliver in house

applications to mobile devices without the constraints or security concerns imposed by Public appstore suppliers.

To enable all the benefits of mobile devices and also be able to manage delivery and behavior ofapplications, enterprise IT departments are implementing their own private enterprise app stores.Gartner says that by 2017,25% of enterprises will have an enterprise app store.

Virtual Clarity brings a fresh approach to private app stores in the government sector. Werecognize that our government partners need a greater level of customization and isolation thanprovided by public app stores. We also recognize that some applications delivered through publicapp stores should be made available to users in a managed way. Finally, we understand that ourcustomers see opportunities to share services across government boundaries provided a level ofiocaiized customization can be maintained.

At the highest level, the Virtual Clarity Government App Store enables access to cutting edge dataand application services andallows IT to break down complex applications to be more cloud ready

We believe that in the next wave of IT...

• Consumers get to choose

• Flexibility is king

• Ecosystem is a marketplace

• Innovation will be embraced and legacy leveraged

• Services must integrate

• Crowd sourcing and social networks used for support

• Governance, compliance and audit matters

Virtual Clarity has developed a solution offering specifically for government. We implement a fullyfunctional private app store including the set-up of an initial set of apps and user accounts. Wedeliver end user training and support the solution on a simple subscription basis. As a result, the

County does not need to procure or maintain any hardware for the installation. V'lrtual Clarityprovides the full scope of hardware, software, backup and services required to successfullyimpiement and support the Dallas County Government App Store for the long term.


virtualclarity~

5 Government App Store

42


The Virtual Clarity Government App Store provides for a state-of-the-art mobile platform for theseamless delivery of applications to your users. We implement and support a solution thatprovides a customized, secure and private app store for our government customers. An overviewof the functionality is provided below:

o Deliver apps from a single user entry point.o Single store for both public and private apps.o Private app store for registered users with granular download access and granular app

management features.o Registered users can logon to a secure and private app store to download selected apps

directly to their mobile devices.o Apps can be grouped within the store according to department, device type, or category.o Users can be allowed to download all apps or restricted to subsets of apps as defined by the

Clerk's Office.o Apple and Android devices are supported.o Native and web apps are supported.o Private apps (built by our government customers) can be uploaded and securely distributed

through the store.o Apple iTunes and Google Play integration for apps hosted in public app stores.o Integrated payment and procurement for iTunes apps using Apple VPP.o User ratings and reviews allow employees to recommend apps to co-workers.o App usage trend reporting.• App version control.o Installation and configuration services.o Maintenance and support for your customized store.

5.1 User Experience

A registered user of the Government App Store can logon to the app store from their iPad, iPhoneor Android device. From the app store they wili see a range of apps that are approved asappropriate to their role, as well ratings and reviews from co-workers.

The user is able to download and install approved apps which will be delivered from the privateapp store for in-house apps or via Apple iTunes or Google Play for public app store apps.Purchases from iTunes can be seamlessly handed through integration with Apple VPP.

5.2 Management Experience

Management of the Virtual Clarity Government App Store is designed to be easy to use. Anadministrator can securely authenticate to the Government App Store Management Console usinga web browser.

New users and new apps can be easily added using the Government App Store Management

Console. A range of additional administrative settings and usage reporting are available through


virtualclarity.

43


the Government App Store Management Console. Virtual Clarity provides full training on the

more sophisticated configurations.

© 2013 Virtuai Clarity 7 of 12

virtualclarity."

6 Project Execution

44


Virtual Clarity provides the full range of implementation services for the Government App Storeincluding the set-up of initial user accounts and apps, We recognize that new users and new appsneed to be added to the system on a regular basis, We provide a full set of training services sothat our customers can easily add users and apps as required,

Implementation Services are required to Implement the solution and have the followingcomponents,

6.1 Requirements

Virtual Clarity will provide a team onsite for four (4) business days to performrequirements, Requirements will include details that pertain to the roll out of the baseGovernment App Store solution for the Dallas County Clerks' Office as outlined in this

proposal. As an added benefit, we will also work with the County to develop requirements for afuture, larger County-wide rollout of the App Store, This may include meeting with County IT, aswell as other County departments as the County sees fit. We will be prepared for a series of briefdemonstrations of the App Store as appropriate to specific departments to staff teams, Prior tocoming onsite we will work with the Clerk's Office and the County to develop a high-level schedulefor the onsite team, Requirements developed outside of the scope of this proposal for the largerCounty-wide roll out are not included as a part of the County Clerk's Government App Storesolution.

6.2 Service Set Up

Using professional services, Virtual Clarity Implements an instance of the Government App Storethat is securely delivered over the Internet, configured with appropriate administrator privilegesand customized with appropriate government and/or departmental logos,

6.3 User Configuration and Application

Using professional services, Virtual Clarity configures an initial set of user accounts and appswithin the Government App Store. This first batch of users and apps is configured based on data

(such as username and email address)whicharerequestedinadvance.Aninitial service set upthat includes configuration of 20 users and 20 apps into the Government App Store, We candeploy additional professional services to configure larger numbers, Following this engagementthe registered users will be able to access the Government App Store and download and installapps to mobile devices,

6.4 End USei" Training ami Documentation

Virtual Clarity provides end user training on how to access the Government App Store from amobile device and download and install appiications. User gUide documentation is delivered andour training specialists deliver live web-based training sessions for end users including questions


virtualclarity"

45


and answers. A minimum of one end user training session is delivered with each newimplementation of the Government App Store.

6.5 Public Training

Upon the rollout of the first public/constituent facing apps, Virtual Clarity will work with theClerk's Office to implement public training sessions. The sessions will need to be hosted at theClerk's Office or some other agreed upon central location. Virtual Clarity will work with the Clerk'sOffice to establish two public sessions to both expose the public to the existence of theGovernment App Store and to providing training on its use.

6.6 Administrator Training and Documentation

Virtual Clarity provides administrator training on how to configure new users, new apps and other

settings through the Government App Store Management Console. Using professional servicesVirtual Clarity delivers administrator training through classroom training sessions on customerpremises and provides Administrator Guide documentation. A classroom based training sessioncan accommodate up to six administrators and requires Internet access and suitable facilities. Ifclassroom based training is not possible, then web based training can be delivered. A minimum ofone administrator training session is delivered with each new implementation of the GovernmentApp Store.

Virtual Clarity's professional services team will deliver all of the Government App Storeimplementation services. A set of information (such as the list of initial users and apps) is

requested before the implementation. Once the information is available, appropriate professionalservices consultants will implement a private Government App Store and then work at thecustomer site to complete configuration, deliver user and administrator training and ensure a

seamless adoption of the Government App Store.

6.1 PI"oject Management and Control

Virtual Clarity will implement a structured project management approach, with an initial emphasison laying a solid foundation for the deployment project followed by efficient and transparentexecution. Core to our approach is a focus on continuous delivery of measurable value. Tofacilitate interaction we adopt our client's standards for governance, planning and reportingwherever possible.

6.8 Deployment Timescales

It is expected that the deployment project will begin on September 9th, 2013 with a target for

project completion within two elapsed weeks.


virtualclarity_

6.9 Deployment Phases

46


A suggested breakdown of the deployment activities is shown on the timeline below. The specifictraining schedule during week 2 can be tailored depending on availability. The project will includea pilot prior to full go-live. Details of the pilot will be agreed upon between the Clerk's Office andVirtual Clarity and defined during the Requirements Gathering Phase.

'Seh/ice$etup

pffsi~e,servi¢e

configu ration

OffSjte'.,~s:ran~"

app copfigurptiqn

Adminahd'UserTrai l1ing

Onsite AdrninTraining

Web Bas'edUserTral1111l9

Confirmset 4P

Go Live


virtualclarity"

7 Project Terms

47


In this section "The Client" refers directly to the Dallas County Clerk's Office.

7.1 locatio I'!

The Government App Store will be hosted in a secure Virtual Clarity facility.

7.2 Resoun::ing

Virtual Clarity will fully manage all resource requirements, ensuring that an appropriate number ofskilled consultants are available.

Virtual Clarity will deploy a Principle to supervise this engagement. Virtual Clarity shall deployVirtual Clarity consultants with appropriate experience to execute Virtual Clarity's obligationsunder this agreement.

7.3 Client Responsibilities

The execution of this proposal is dependent on The Client accepting and meeting a number ofresponsibilities as outlined below.

1. The Client will assign a primary contact for this project. This single point of contact will beresponsible for facilitating all communications between Virtual Clarity and The Client andfor issue resolution, activity scheduling, interview scheduling, information collection anddissemination and securing any necessary authorizations.

2. The Client will provide Virtual Clarity with building access at each required and agreedupon location.

3. The Client will provide suitable space and facilities to the Virtual Clarity project team,including office space, cubicle space, team or meeting rooms, telephones, Internet access,etc. for any and all work done at The Client facilities.

4. The Client will keep the Virtual Clarity project manager apprised of business, organizationaland technical issues that may have an impact on the performance and delivery of thisproject.

5. The Client will provide Virtual Clarity with sufficient access to functional, technical andbusiness staff as necessary for Virtual Clarity to perform the Services.

6. The Client will ensure that the appropriate staff members attend and participate in therequired meetings, interviews and reviews and are able to discuss the topics presented.

The Client acknowledges that timely provision to Virtual Clarity of assistance, cooperation and

complete and accurate information from The Client officers, agents, and empioyees etc. isessential to the performance of Virtual Clarity. The Client acknowledges that Virtual Clarity'sability to perform the Services and any financial estimate, schedule or milestone commitments


virtualclarity"

48


related thereto depend upon The Client's cooperation on a timely basis, and The Client fulfillmentof the obligations stated above.

7.4 Fees and Invoicing

Virtual Clarity wiil undertake this engagement on a professional services basis. The County willnot acquire any hardware or software as a part of this contract. All fees are inclusive of travel,accommodation and subsistence.

7.4.1 Payment schedule

Description

Notes:

• First payment is due 3D-days after go-live.

• All subsequent payments will be billed monthly.

• A maintenance and support agreement will be supplied separately. Maintenance andsupport is included in the professional services pricing above.

• A license agreement will be supplied separately. The proposal provides for an enterpriselicense for the County Clerk's Office employees only.

7.4.2 Term

The term of this contract shall be for three (3) years. This is a pay-per-use service. The Countymay cancel the contract at any time with 3D-days' notice and simply discontinuing use of the

service.


49

DALLAS COUNTY TAX OFFICEJOHN R. AMES, eTATAX ASSESSOR/COLLECTOR

BRIEFING

13 ~UG 20 PI; 2: 21

Date: August 27, 2013

To: Honorable Commissioners COUlt

From: lionorable John R. Ames, CTATax Assessor/Collector

Re: Contract Addendum between the Dallas County Tax Office and PLS Check Cashersof Texas, L.P.

BACKGROUND: The Dallas County Tax Office has historically deputized participating subcontractors,many ofthose being grocery stores, to provide current vehicle registration renewals to the motoring publicon behalfofthe Tax Assessor/Collector. Currently, we have 83 subcontractors in Dallas County as part ofthis program. With the dwindling ofgrocery store establishments, we have begun approaching alternativepublic businesses and have been successful in adding AAA, two Credit Unions and a PLS store to oursubcontractor program. The first PLS location was a pilot to determine the feasibility ofoffering vehicleregistration renewals at this type ofbusiness. We have determined the pilot to be a success and agreed toallow PLS to expand the program to 19 additional locations in Dallas County. With the expansion ofPLS,we will exceed our long term goal of 100 subcontractor locations in Dallas County to assist the motoringpublic with their current vehicle registration renewal.

OPERATIONAL IMPACT: With these additional stores as a subcontractor, the citizens of DallasCounty will have more choices to obtain acurrent vehicle registration renewal. The Tax Assessor's MotorVehicle Operations Department will monitor and process the renewals obtained at these locations. We donot anticipate any additional staff needed at this time.

FINANCIAL IMPACT: The Merchant is able to add a fee of $1.00 to each transaction involvingregistration renewal properly reported under the terms of the Agreement. The $1.00 fee is the onlycompensation that the Merchant will receive. The Merchant has obtained and submitted a bond payable tothe Tax Assessor/Collector in the amount of$12,000 per location to cover the costs of the inventory thatwill be in the Merchants possession.

STRATEGIC PLAN: This recommendation meets the County's Strategic Goal #1, Traditional ServiceProvider-ensures the maintenance and delivery ofprograms and services for Dallas County stakeholders.

LEGAL: The Dallas County Judge's signature is required on the contract addendum after the approvalfrom Commissioner's Court. The contract has been previously approved by the DA's Civil Division.

RECOMMENDATION: The Dallas County Tax Office recommends that this contract addendum withPLS Check Cashers of Texas, L.P. be approved and executed.

Mimiion Statem~lJt

Provide Dallas County Citizens with Excellent Service using Innovative Technology to Ensure Quality Collections.

Records Building. 500 Elm $t • Dallas, TX 75202. 214·653-7811

50

ADDENDUM TO:

DALLAS COUNTY MOTOR VEHICLE LICENSE WEBAGENT CONTRACT

PLS Check Cashers of Texas. l.P.

Consistent with all terms and conditions set forth in the aforementioned agreement, dated November 6,

2012, Dallas County ("County") and Check Cashers of Texas, L.P. ("Merchant") hereby agree to extend

and further the list of authorized locations where Merchant shall be authorized to issue motor vehicle

registration renewals to include the foliowing locations:

111 W. Jefferson Blvd.

Dallas, Texas 75208

3311 W. llinois Ave. Ste 100

Dallas, Texas 75211

3423 W. Camp Wisdom Rd,

Dallas, Texas 75237

8122 Lake June Rd.

Dallas, Texas 75217

2101 Buckner Blvd.

Dallas, Texas 75227

780 E. Centerville Rd.

Dallas, Texas 75041

2149 N. Town East Blvd.

Mesquite, Texas75150

11403 Garland Rd.

Dallas, Texas 75218

7909 Spring Valley Rd.

Dallas, Texas 75254

2502 S. Carrier Parkway

Grand Prairie, Texas 75052

Addendum to PLS Checl< Cashers of Texas Agreement

2821 N. Beltline Rd.

Irving, Texas 75062

1701 W. Irving Blvd

Irving, Texas 75061

2100 Singleton Blvd.

Dallas, Texas 75212

3430 Lombady Lane

Dallas, Texas 75220

1900 E. Belt Line Rd.

Carrollton, Texas 75006

11801 Webb Chapel Rd

Dallas, Texas 75234

3431 Lombardy Lane

Dallas, Texas 75220

6500 Skillman Street

Dallas, Texas 75231

9441 Forest Lane

Dallas, Texas 75243

Page 1 of 2

51

Effective this __ day of ~. 2013.

DALLAS COUNTY:

Ciay Lewis Jenkins, County Judge

John R. Ames, County Tax Assessor-Coilector

PLS CHECK CASHERS OF TEXAS, LP.:

Robert Wolfberg, President

APPROVED AS TO FORM:

Craig Watkins, District Attorney

Teresa Guerra Snelson, Assistant District AttorneyCivil Division Chief

Paul E. Hamilton, Assistant District Attorney

Addendum to PLS Check Cashers of Texas Agreement Page 2 of2

52

DALLAS COUNTYMOTOR VEHICLE LICENSE

SUBCONTRACTORWEBAGENT CONTRACT

PLS Check Cashers of Texas, L.P.+h

T!-lIS AGREEMENT is entered into On this-Lday of AJo 11~~;~~_Ii'. 20 J2, by andh~twcen tile County ofD,111uii, a duly andluwfully organiz{,,-<1county of the State of Texa;; ("Dallas") and PLS Check Cashers of l'cxas, L.P.(,"Merchant").

RECITALS:

WHF.:REAS! public convenience will be furthered by authorizing the Merchant to issue malOr vehicle registrations at itsplacel;i ofbu~iness iisted on the: attached Exhibit"A"; and

AGREEMENT:

NOW THEREFORE, for value received and in consideration of the covenanl:.~, conditions, and premises hereincontained, the parties agree as follows;

L Merchant agrees that rhey will utilize £l web~based application herein referred to as "WebAgent" forrenc'wa! of motor vehicle registration. Merchant will be responsible for supplying and mainluining allequipment involved inrenewing motor vehicle registrations at their location/1'i, Le. comput~r, printer nodscan gun.

2. The partie); agree that the Mel'Cn1.lflt may add a fee of up to $1.00 to each tnmsaclion invcHving arcgisU"<Hion BtlQ. properly reported under terms of this Agreement, Snidfee is the only compensationMrHchant will receive pursuant to thi$ Agreement.

3. Coumy sh"tl supply the Mc.rchtlllt with numbered and secured forms as needed for issuance. Metdmntshillllux ill! supply requests to rhe County by 10:00 a.m. in order for supplies to be delivered on the, ne,xtbusiness duy. Under no circu!1lstance wi,n Merchant keep said supplies tit ltny location other than thelocarion to whkh said supplies are assigned. Men:.:hant llgrees t'O keep all rs:{ucd forms in an uppwvedsecured location.

4. MCl'.chantwill provid.e weekly reports to the TilxAssessor-Col1ector on forms to be provkled by the TaxAssessor-Collector. Said reports will include information astheTax Assessor-Collector s!iallfrom time totime Tea<;onably require; along with full payment for motor vehicle license fees collected fOf eachregistnHion.

5. Merchant sh~\ll designate two manugc1l1cm employce~ per location to be designaled as tbe liaison("Designated Liaison"] between the Merchant and the Tax Assessor-Collector. It will be the responsibilityof the Designated Linison to personally approve all individuals who will receive ~upplics or issuere.:gistrarioml. It is the further responsibility of the Designated Liaison to notify the Tax Ass~sor-Colicctor

of each such individual's identity before permitting cantu:.;! with registmtionr; under the Merch<Jnt'sdeputation. Tne Designated Liaison will sign an oath ofdeputation all behalf of the Mercllarir to be. givenby the Tax Assessor-Collector. Prlorto deputation, the Tax Assessor-Collector shall provide <llly trainingdeemed necessary for the Designated Liah'on and the individuals approved nncl known by Tax As~essor

COlleclOf.

6. Me-rchantagrees; at Merchant's cost, to provide a bond payable. to the Dallas County Tax Assessor"Collector in the amount of $15,000.00 eachlocatino For up to rwo Merchant locations Of $12,000,00 each

PLS Check Cashers of Texas. LP.Revised Apri! 2012

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location fOT Lhrccor more Merchant locations.

7, County agrees to not f~lrnish any supplies fOr the accoumof the Merdwnt other tll,ll1 to the DesignatedLiaison or individuals that are on the approved list submitted to the Tax Assessor Collector by theDesignated Uaison a:s descrihed in paragraph 6. The Designated Liaisonor othernpproveJ individuo'l willinventory supplies: prior to accepting d.elivery. Merch80tassUmes fUlIlinbility f(u'the safekeeping of allsupplies furnished by the Tax Assessor-Colleclor pursuant to this agreement.

8. Tax Assess.or~Cnnector will notify the Mel'chant of any nltssing and unaccounted for inveritory or cashshortages; Tile Merchant shodl have up to seven (7) days to research and rectify any discrepUr'!cies beforepayment is made. Voided iram;i.lctions that appear on the export report, but. are not returned with the report.must have documentation 5t<'llingthe reason/he p~\perwork ismissing.Any voided receipt!; must be sent tothe Tax Office willilncweekly repDrt.

9, Merchant agree... 10 sell registrations only (0 persons presem.iogthe rcnewnl notice i;,;,sued by [he State ofTexas, DepanmclitofMotorVelllde Tille and Regi.ll1t.Htion (renewal notice must indici'lteJohn R. Ame;.; orDallas County)and validinsl1rance <lndonlytornakc such sales on validations due inl'hc prior, cunem"uldsucceeding month (e.g.: dl1ring March, only Stickers for the months of February, March and April) and forrenewals not requiring new JiccnsepJ.ates tube Lssued. Merchant understandstlmt renc\vQ[ ["lotices presentedto them with a gross weight of 55,000 pounds or more must also be accompanied byproofofcompliance inthe fann of a Heavy UscTax Form 2290. Merchani must initial and wriTe "heavy use lnX vedfJed" On therenewal notice.

lO. Merchant may acceptindividuaichccks in payment of fees for lhe i.~.~ui1l1ce of registratit~ns, provided thatchecks areniade payable to Merchant, that each check bem's slichinform~ltion ,t.." may be n.:qllired byMercham, and.·provided, further; that Merchant a!'>sumesfullrespuosibililyforcolJection ofall such checks.Merchant shall issue its Money Ol'der, Check, or ACHto the Tax Asscssor~CoJlectorrepresenting t.bose

chechi and cash received by Merchant. during the previous week. Failure by Merclmnt to pay TaxA~'se.ssor~Collec\ur within llcven (7) d<lys the sums owed for regish'ations, in tbe form of <1 Money Order,Check, or ACH from the Merchant, payable to Tax Assessor-CoIJcetor shall be grounns fiJf the sLI$pellsionof this Agreement. ilnd theTa>:. Asses:;QPCoJ]ector .shull not iss lIe addition8J inventory until.all sum:; owedare paid.

11. M(',fchant sball submit WebAgent generated repo11S and proces..,ed fenewal n.otices to the Tax AssessorCollector each week by Monday at 12:00 noon along with a check, money order or ACH for the correctamount due forsilch tntns,lctions, Said check Of money order l111a[1 not jndude the $1.00 fee· Merchantchargef> lind collecrs for providjng services of issuance of motor vehicle license registrations.

12. Merchant agrees to Use the inventory in numerical sequence. An void fornl.~ and reports are 10 be seot to theTax Assessor-CoHecror \Vlthin, n. seven day ri:inelin:e. Voided forms thtlt are- not returned must havedocumentation stating why they life nUsslng.

13. Merch:mt is subject to audit by the Tax. As:-;cssor·Collectorat llnytimeduring nom1DJ bu:::iness hours or theMerchaIll and at a mutually agreed uponl()cation.

14. SOVEREIGN IMMUN1TYThis Agreement is expressly made subject to County's ,'lovereign immunity, Title 5 of the Texas CivilRemcdjc::; Code arid nJlapplicabJeState and Federnl laws. The pmties expressly agree that !lO pro\,tsion ofthis Agreement is in any way lmended to constitute a waiver of any imrnurlity from .'\uit or from li,\bility thatthe parties or the County !lnsby operation oflaw, Nothing in thiS Agreement is intended to benefit tUlYthird*party beneficiary.

15. MERCHANT HEREBY AGREES TO lNDEMN1FY AND HOLD HARMLES" THE COUNTY AND

PLS Check Cashers of Texas, L.P.Revised April 2012

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THE DALLAS COUNTY TAX ASSESSOR·COLLECTOR FROM AND AGAINST ANY LOSS,INCLUDING CLAIMS, DEMANDS AND CAUSES OF ACTION AND WHICH LOSS, CLAIM,DEMAND OR CAUSE OF ACTION RESULTED FROM THE PERFORMANCE OR NON·PERFORMANCE OF MERCHANT OR 1TS AGENTS. REPRESENTATIVES OR EMJ'LDYEESPURSUANT TO THE TERMS OF THIS AGREEMENT.

16. Tills Agreement is entire as to all of the pcrform,ulce to be rendere.d under it. Breach of any I1ll.lteri'liot~JjgMion to be performed by elt'herpany sh,lll constitute a bi'CDcl1 ofthe entire Agreement and shall giveeilhcr parry the right to immediately terminate this Ab'Tccmcnt.

J 7. Me:rchantagrees to notjfyCountyof any change in the ownership or location of its places. of bu.sine!is listedon the ilttached Exhibit "A" and of Clny chunge in the. Designnied LiaisoTi,us di~cussed in Paragrllph 6,within 14 calendar days of slIch change. Notice will he provided pUrStiant to Paragraph 19 Df this lease.Any such change in owner.ship, location or personnel automatici111y terminates this lease with respect ti11hatlocation or pel'sonne! und necessitates a ["lew lease with the new ()wner~hip, as we.]l as an audit ofequiprrielit, HuppJies and materials on hand.

18. Either party hereto may vOltmtnrily termintlte this Agreement llt any time upon 30 GUYs prior written noticeto the other pilrty sent as provided in Parngraph 19 hereof Within seVen days aflerthc effective dale oftermination, the Merchant shaH retum to County all outstanding inventory, together with equipment.supplies, arid pnyment of motor vehicle fees due and u final repolt as provided for in Parngraph 5 hereof.Merchant wilJ forfeit anyp-ortion of the annLtal lease· fee that remains,

19. Notice givenputsuant to this Agreement shall be in writingnnd shull be given by United Slates certified orrcgi.~tcred mail, [lostage prepaid,addressed lo·the appropri~\te party as setfbiih belaw:

COUNTY:John H.. Arnc~, eTADanaI' County T,\)i. Asseswr/Co]]ectorRecords Building500 Elm Stre~t

D"lllas, Texas 75202

MERCHANT'. PLS Check Cashers of TexBs, LP.One South Wacker DriveSuite 3600Chici:tgo, IL60606

20. The person and address to which notices are to be given may be chnnged at any time upon writr.en 1lOlice to

the other pal1Y·

21. This Agrcernent shall be construed under and in accDrdance with the laws of the State ofTexas. ExcJusi\\:venue for any action taken relative to this agreement shaH be Dallas County, Texas.

22. Ndt.her piltty shall assign itB rights, nor delegate its duties under this Agreement without prior writtenCOll.''ient of theolher party. SilCh unauthorized Hssigmnent and/or dclegntion shaH, at the option of lhe non~

assigning andJor non-delegating party be <I material breach for which the non-assigning and/or nondcleg.atingparty rnay void [his Agreement.

23. The provisions of this Agreement Jfe not intended to create, nor shaH the)' be in any way construed to

PL., Check Cashers of Texas, L.P.Revised April 2012

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create, ajbint vcnlUJ'C, a partnership, or any other similar relationship between the partic-'i. The Mercl1anlacknowledges that it isml independent contractor and that it will be acting as an independent contractor inperClJJ'ming its ublfgatlons under this Agreement.

24. This Agreement shall supersede any and ali cnhcr agreements for services specified hereunder, whether oraloj' written, for uny and all locations Ji.~ted on Exhibit "A".

25. This. Agreement shall not be amended or modi fled, except in writing signed by authorized representativesof the Merchant, County, and the Tax Assessor~Collectof,

26. sUBCONTRAC'lOR and County represent that cnchhasthe full right power and authority to enter andpefform this agreement in accordance "';'ilhal] of the terms andCOlldition1i, and that the execution anddelivery of Agreement have been made by aurhorizedrepresentatives ofthe parties to validly and legallybind the parties to 311 terms, performances and provisIons set forth in this Agreement.

fNWITNESS WHEREOF, the pnnies have executed this Agreement on lhe clute and year fjr::;( written above.

I

Connty of Dallus

"~M'") () ~

Clay Lewl lflr!£".Coli,)t)' Judge •

' ~ •...-John R. AmesDaJJa~ County Tax Aliselisor-Collector

APPROVED AS TO FORM:C kIG~V\ TKINS, DISTRICT ATTORNEY

l\.1e-rchnnl: PLS Check Cashe~rs or Texm;, L.P

Authorized Signature

By aul E. Hamilton, Ass!. District Attorney

'By ISUte Di,trict Altorney' s Office rna)' only advise or approve COntracts or legal dacomen" on behalf of Its clients.It may not tt.dvise or approve :1 cClntract or legal document on behalf of other parties, OUf re\'lew of this doc\Jment wusconducted solely from the legal perspective of Ollt' client. OU!' approval of this document was oHered solely for tile benefItof Ollr client Other ptlrtics should not rely on this approval, and ShtHl!rJ seek revie-.w and approvlll by thelr own respectiveJltorney(s).

PLS Check Casher' of Texas, LP.Revised April 20!2

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PLS Check Cashen; of Texas, L.P.Revised Apr'il2012

56

Exhibit "A"

List of Locmions;

2332W D;wis St,DnHas, Texas 75208

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57COURT ORDER

ORDER NO:

DATE:

STATE OF TEXAS

COUNTY OF DALLAS

BE IT REMEMBERED, at a regular meeting ofCommissioners Court ofDallas County, Texas, held on the 3rd day

of September, 2013, on a motion made by ,and seconded by

________________, the following Court Order was adopted:

WHEREAS, on August 27, 2013, the Dallas County Commissioners Court was briefed regarding the TaxAssessor/Collectors Motor Vehicle License Subcontractor Agreement Addendum with PLS CheckCashers of Texas, L.P.; and

WHEREAS, the Dallas COWlty Tax Office will authorize merchant to provide services as described in the originalcontract dated November 6, 2012; and

WHEREAS, the contract addendwn allows PLS Check Cashers of Texas, L.P. to expand the program to 19additional locations; and

WHEREAS, the Merchant is able to add $1.00 for each transaction involving registration and properly reportedunder terms of the Agreement. The $1.00 fee is the only compensation that the Merchant willreceive; and

WHEREAS, the Merchant is responsible for any stolen, lost, damaged, vandalized or destroyed inventory; and

WHEREAS, this recommendation is consistent with Dallas County Strategic Plan Vision 1 - Dallas Countyensures the maintenance and delivery of programs and services for Dallas County stakeholders.

IT IS THEREFORE ORDERED, ADJUDGED, AND DECREED that the Dallas County Commissioners Courtdoes hereby approve the attached contract addendum with PLS Check Cashers of Texas, L.P. and authorizes theCounty Judge to sign the contract on behalf of the County.

DONE IN OPEN COURT this the 3rd day of September, 2013.

Clay Lewis Jenkins, County Judge

Dr. Theresa Daniel, District # 1

John Wiley Price, District #3

Recommended by:

Mike Cantrell, District #2

Dr. Elba Garcia, District #4

John R. Ames, Tax Assessor/Collector

Date:

To:

From:

58

DALLAS COUNTYHUMAN RESOURCES/CIVIL SERVICE

August 21,2013

Members of the Commissioners Court

Mattye Mauldin-Taylor, Ph.D.Director - Human Resources/Civil Service

L /\S COUNTYOi\r:'qc; "OUR'r,.,I,v V I

tHUG 2! PI'lI2: IJl

Subject: New Policy - Chapter 86 Arrests and Convictions (Current Employees)

BackgroundOn August 19, 2013, the Dallas County Civil Service Commission approved the attached policy on Arrests andConvictions as they relate to current employees. The policy was developed to provide guidelines for departmentsand staff; however, employees are required to check with their individual departments to learn if there are otherguidelines specific to that department. The policy has followed the standard process with an initial review by theCivil Service Commission, a 30-day review by departments, a review by the legal staff of the District Attorney'sOffice, and final approval of the Civil Service Commission, which was granted on August 19,2013.

The purpose of this briefing is to present the adopted policy to Commissioners Court and to seek approval for itsinclusion in inclusion in Chapter 86, Division 10: Section 86-360 to 86-365 of the Dallas County Code.

Impact on OperationsThis policy provides clarification and guidance to supervisors, managers, and employees when addressing arrestand conviction issues related to staff.

Financial ImpactAdoption of this policy will not impose any additional financial impact to the County.

Legal ReviewThe Civil Section of the District Attorney's office has reviewed and approved this policy.

Strategic Plan ComplianceRecommendations in this briefing support Dallas County's Strategic Plan Vision I: Dallas County is a modelinteragency partner.

RecommendationThe Human Resources/Civil Service Department recommends Commissioners Court approves the attachedpolicyfor inclusion in Chapter 86, Division 10: Section 86-360 to 86-365 ofthe Dallas County Code.

Recommended by: (fI t1. ~SI:e auldin-Taylor, Ph.D.

uman Resources/Civil Service

Attachment A - Revised Arrests and Convictions Policy (Current Employees)

Dallas, TexasRecords Building Equal Opportunity Employer 214.653,7638c:\Users\Denise.Williamson\AppData\LocallJ..1icrosoft\Windows\Temporary Internet Files\Content. IE5\QE2HI7H4\Policy-NEW_Chapter_86_~_Arrests_and_Conviction_ current_employees_082720131 [I ].doc

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ATTACHMENT A

DIVISION 10: ARRESTS and CONVICTIONS POLICY (CURRENT EMPLOYEES)

Sec. 86-360. Purpose of Policy

Dallas County has a vested interest in its public accountability, public image, and thecontinuing ability of its employees to perform all assigned job duties. Thus, all Dallas Countyemployees are expected to conduct themselves in a manner deserving of the public's trust. Thepurpose of this policy is to establish guidelines to be used when an employee has been involvedin a criminal matter that may be inconsistent with:

(I) The employee's ability to continue effectively performing his or her job duties;

(2) The County's employment policies;

(3) The County's commitment to provide a safe work environment; or

(4) The County's positive image and public trust.

Sec. 86-361. Policy Application

This policy applies to all Dallas County employees, and it outlines the County's policyrelated to the reporting of, resolution of, and actions that may be taken as a result of an arrest,warrant, or criminal conviction. Misdemeanor traffic offenses payable by fine only are excludedunless the employee's job duties include operating a County vehicle. If so, the employee shouldrefer to Section 90-173 for driver competency guidelines. Some County departments may haveadditional and/or different guidelines to meet specific needs; therefore, employees should alsocheck with the specific department.

Sec. 86-362. Reporting Requirements

An employee, who knows of an outstanding warrant, is arrested on a misdemeanor orfelony charge, is convicted of a criminal offense, or is granted deferred adjudication/probationshall notifY his immediate supervisor of the warrant, arrest, deferred adjudication/probation, orconviction by the end of the next business day. If the employee cmillot personally notifY his orher supervisor, the employee may have another person do so and then follow up personally assoon as the employee can. Failure to inform the supervisor within the designated time periodmay result in disciplinary action up to and including immediate termination. Some Countydepartments may have additional and/or different guidelines to meet specific needs; therefore,employees should also check with the specific department.

Sec. 86-363. Resolution of Arrest/ChargelWarrant

Depending on the circumstances of the arrest, charge, or warrant, the employee may notbe permitted to work until such matters are resolved. See Section 86-364. The employee may beplaced on leave of absence status until the employee is cleared or convicted of the charge or untilan internal investigation into the alleged violation concludes. If a decision is made to place on aLeave of Absence, please review with the Human Resources Director as soon as possible. Forspecific details, refer to the Employee Investigations Policy (Section 86-984) and Section 86-364.

1C:\Users\Denise.Williamson\Desktop\arrest_convictions_final_081913_approved_by_eSC1[1 l.doe

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An employee who knows or has reason to believe that he or she has an outstandingwarrant must immediately notify the employee's supervisor in accordance with Section 86-362.The employee may not continue working until the warrant has been resolved.

To resolve warrant-related issues, an employee may be placed on leave for a limitedperiod of time as determined by the elected official/department head. The recommended timeframe is three business days. An employee may be allowed to utilize paid leave time (excludingsick leave) while taking steps to resolve the warrant; however, if no paid leave time is available(excluding sick leave), then the employee will not be paid and the time will be coded as Leave ofAbsence Without Pay.

An employee must present documentation that a warrant has been resolved to the electedofficial/department head and Human Resources/Civil Service Department.

Sec. 86-364. Disciplinary Action for Arrests, Convictions, or Warrants

Dallas County may take disciplinary action, up to and including termination, at any timein response to an employee's arrest, conviction, or warrant.

(a). Factors that will be considered in determining the appropriate disciplinary actioninclude:

(1) Severity of the alleged act or conviction;

(2) Relevance ofthe arrest, warrant, or conviction to the employee's job duties; and

(3) Impact of the arrest, warrant, or conviction on the County's integrity and publicimage.

(b). In all cases, disciplinary action must be supported by information obtained fromwitness reports, police reports, or court records. Decision-makers are required to consultwith the Human Resources/Civil Service Department and/or the Civil Division of theDistrict Attorney's Office before taking any disciplinary action.

Sec. 86-365. Confidentiality of Information

All information obtained for investigative purposes will be treated as confidential to theextent possible under federal and state guidelines.

2C:\Users\Oenrse.Williamson\Desktop\arrest_convictions_final_081913_approved_by_esc1[1 ].doc

DALLAS COUNTYCOMMISSIONERS COURTOFFICE OF GOVERNMENTAL AFFAIRS

August 27,2013

To: Commissioners Court

From: Craig Pardue, Assistant AdministratoA

Through: Darryl Martin, Administrato~Background: The 83'd Texas Legislature after a full 140 day regular session and

three consecutive special sessions has completed its efforts for2013

Purpose: The attached report is a recap of the accomplishments of the 83'dLegislature.

LegalInformation: The Texas Legislature is not scheduled to meet again in Regular

Session until January of 2015. Special Sessions may be called atthe pleasure of the Governor.

alsmith

Typewritten Text

INSERT

1

83RD Session Legislative Package for Dallas County

No Revenue Caps Adopted1. REVENUE CAPS: Over the past several budget cycles the Commissioners Court of

Dallas County has consistently scrubbed our budget cutting programs and combiningdepartments to fit our expenditures within available revenues. We have laid offemployees, reduced paid holidays, frozen salaries, and increased employee contributionrequirements for health insurance. Our budget reflects the conservative values of thevoters of Dallas County. It would be very difficult, if not impossible, for ourCommissioners Court to craft a budget that maintains the programs for law enforcement,public health and safety, and our court system that are required by the Texas Constitutionif the 83 rd Legislature were to impose artificial spending caps that have no regard forthese spending mandates.

No Appraisal Caps Adopted2. APPRAISAL CAPS: This issue comes up every session. It is promoted by several

interest groups across the state. The current appraisal cap is lO%. Any attempt to set thisrate at a lower level will unfairly shift property taxes ti'om the more expensive homes inhighly appreciating neighborhoods to less expensive homes in areas where propertyvalues do not appreciate as rapidly. In order to promote fair taxation throughout thecounty, Dallas County has traditionally opposed any legislation or amendment to theConstitution that would lower the current appraisal cap rate.

Our Retirement Plan Successfully Defended3. THE TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM (TDCRS): There

are many government sponsored defined benefit retirement systems across our nation thathave come under fire recently as being too generous and not sustainable. These systemsare based on an individual's salary upon retirement without regard to the amount theparticipant has paid into the system. It would be easy to include all governmentretirement systems into this category and advocate the abolition of all systems. This is asimplistic approach that is based on a false premise, especially in the case of DallasCounty. Dallas County participates in the TDCRS system. This is not a defined benefitsystem, where a benetit is based on a participant's salary at the date of retirement. TheTDCRS is a hybrid dollar savings plan that works in a fashion very similar to a 40 Ikplan. Dallas County employees contribute 7% of their salary to a fund that is invested insecuritics by the TDCRS. After an employee serves lO years they become vested in thesystem. When an employee reaches the rule of 80, where their age and years of serviceadd up to the number 80, they can retire and Dallas County will match the fundscontributed and the interest earned, at a rate set by our Commissioners Court. A TDCRSretiree is only entitled to a benefit based on their dollars contributed plus the interestearned and the county match. An employee's salary at termination has little impact ontheir retirement payout. There is no opportunity to game the system by paying anemployee a high rate during the final year of employment as there is in a defined benefitsystem. In years when there is no money to increase an employee's salary or benefits,having that employee at or near vesting gives the county a better chance to retain anexperienced and valuable worker.

2

Additional funding for Mental Health Adopted in the new Appropriations Bill4. MENTAL HEALTH FUNDING AND JAIL EXPENDITURES: The Texas

Constitution requires that a county fund an adequate Court and Jail system. Funding theCourts and the Jail are two of the primary expenditures in the county budget. The fundingof our Criminal Justice system accounts for over 60% of the total County budget. Thereare large expenditures in our Court and Jail systems that can be tracked back toindividuals with mental health issues. The State of Texas ranks at or near the bottom forall categories of state funded expenditures for mental health. In order to maximize theState funds coming to our area for mental health services Dallas County participates in amanaged care system for the provision of these services called NorthStar. NorthStartreats patients at a lower cost per patient thal1 many regional mental health providers.Dallas County supports the position that we should receive the same per capita fundingfrom the State for mental health serviees (no more or no less) even though we provideservices to our constituents at a lower cost per patient than many regional mental healthproviders.

No Change5. BUDGETARY CONTROL OVER COUNTY J;'UNDS: The Commissioners Court is

the governing body chal'ged with writing the budget for the county and setting a tax ratethat is adequate to fund that budget. Dallas County supports the position that any newrevenue allocated to a county be placed into the general fund and not placed in adedicated fund where it is limited to funding a specific item.

No significant unfunded mandates adopted6. UNFUNDED MANDATES: When the State identifies a need for a service but there are

no State funds allocated to pay for that service there is a tendency for the State tomandate that local governments pay for that service. There are many examples ofunfunded mandates imposed by the State on local governments (Counties must fund theState Court of Appeals and provide office space for State probation officers). DallasCounty will oppose any mandate imposed by the State that is not accompanied by asufficient revenue funding mechanism.

Between 900 million and 1.2 billion dollars will be added for transportation projects if SJR1 3rd called session is adopted by the voters in 2014.

7. TRANSPORTATION FUNDING: Dallas County opposes the transfer of money fromState Fund 6 for non transportation expenditures. Dallas County supports the allocationof State transportation dollars for needed projects in the Dallas County area. DallasCounty will support all efforts by the Dallas County Delegation to secure adequate andfair funding for projects that will ease congestion in Dallas County.

Additional funds allocated for TERP and LIRAP including $2 million for false inspectionsticker identification and enforcement.

8. CLEAN AIR: In the past the State has been reluctant to allocate Texas EmissionsReduction Plan (TERP) al1d Low Income Repair and Assistance Program (LIRAP)dollars collected in Dallas County back to the county for clean air projects and programs.These funds have been held by the State for accounting purposes to help balance the Statebudget. Dallas County uses LlRAP funds to pay for the Clean Air Task Force (CATF).The funds allocated from LlRAP to pay for the CATF are called Local Initiative Project(LIP) funds. Dallas County advocates the tull allocation of these dollars collected in our

3

county back to our county to fund needed local clean air programs and projects. In thelast biennium the State withheld $7.4 million dollars a year from Dallas County for a totalof $14.8 million local dollars withheld by the State that could be used to fund our localprograms

No Change9. In order to confirm that property tax appraisals are fair and accurate, the Commissioners

Court supports any legislation that will require the disclosure of the full sales price on allreal estate transactions to the Appraisal District with jurisdiction where the property islocated.

Our Legislative Proposals:

HB802/Rose/Sponser Senator Carona - Adopted - effective date 06/14/2013I. Amend the Transportation Code Chapter 541.201 subtitle(l) by adding language

that will authorize county owned or leased emergency management vehicles to beclassified as emergency vehicles authorized to operate with red & blue lights andsirens. (Dept. of Emergency Management)

SB1237/Schwertner/Sponser Chairman Lewis - Adopted - effective date 09/01120132. Amend Section 152.002 of the Texas Civil Practice and Remedies Code to allow

a County Dispute Resolution Center to establish a fee recommended by theDistrict Judges and approved by Commissioners Court not to exceed $25.00 tofund that system. The Judge will have the authority to waive the fee if the partiesprove they cannot afford to pay. (Civil & Family Court District Judges)

Salary increased from $125,000 to $140,000 - Adopted effective date 09/01120133. Advocate for the increase in salary for our District Judges. (County Judge) - An

increase is in the Appropriation BiII

SB186/Carona - Sponsor Rep. Giddings - Adopted - effective date 05/10120134. Dallas County was hit extremely hard by the West Nile Virus last summer. This

disease is spread to humans by the bite from infected mosquitoes. The mosteffective treatment for mosquito eradication is to treat standing water withlarvicides. We propose the legislature amend Health & Safety Code 341.011 toinsure that governmental employees charged with mosquito abatement have theimmediate authority to enter vacant, foreclosed, or abandoned properties for thespecific purpose only of the treatment of stagnant water features with larvicides.(Dept. of Health and Human Services)

HB833/Giddings - Sponsor Senator West - Adopted - effective date 09/01120135. Section II.07(d) Code of Criminal Procedure requires the "clerk of the

convicting court" makes a finding of fact or approves the findings of the persondesignated to make them, immediately trm1smit the transcript of all depositionsand hearings to the Court of Criminal Appeals. It also requires that the courtreporter prepare that transcript within 15 days of the conclusion of the hearing.Unfortunately, it does not require the court reporter to deliver the transcript to theclerk of the court. This oversight in the law can require a clerk to transmit to theCourt of Criminal appeals a document that they may not have in their possession.

4

It is even possible for the Court of Criminal Appeals to hold the clerk in contemptfor not transmitting a document they have never received. The District Clerkrecommends this problem be resolved by adding language after the language thatrequires that a transcript be prepared within 15 days, that stipulates that uponcompletion of the transcript the document be delivered to the clerk of theconvicting court. (District Clerk)

SB354/West - Sponsored Rep. Giddings - Adopted - effective date 05/18120136. Amend the Code of Criminal Procedure to allow the delivery of documents by

secure electronic mail in places where the Code currently requires the documentsbe delivered by certified mail. Example: add language to article 11.07 3 (B) thatwill allow the district Clerk to forward, after a conviction, to the Court ofCriminal Appeals by an electronic transmission a writ of habeas corpus alongwith the case file number and any other documents associated with theapplication. Current law requires the document be transferred by certified mail orhand delivered. (District Clerk)

SB356/Carona - Sponsor Rep. Ratliff - Adopted - effective date 06/14/20137. Amend Local Government Code Sec. 117.123 (a) by adding and deleting

language that will give to Commissioners Court the authority to determinewhether an outside auditor or the County Auditor should audit the funds held inthe Registry Funds section of the general fund of the county. Utilizing the Countyauditor especially in larger counties will be more cost effective because theCounty Auditor is more familiar with the county book keeping system and theprocess whereby these funds are generated. (recommended by the District Clerkand the County Auditor)

SB382/Carona Sponsor Rep. Carter - Adopted - effective date 06/14120138. Dallas County has had a long standing policy of not releasing funds to persons or

entities who owe the COW1ty money. Dallas County has collected approximatelyten million dollars since this policy was extended to include vendors who owedelinquent tax bills. Attorney General Opinion No. GA-0518 has been interpretedby our Civil District Attorney to mean that we can not with hold payment to avendor who owes a delinquent tax W1less that delinquent has reduced to a finaljudgment. This interpretation means a vendor can get a tax bill from the County,fail to pay it, and still receive payments from the County. This situation can beremedied by amending Local Government Code 154.045 to provide that for thepurpose of the LGC 154.045 a person is indebted to the County if they owemoney for delinquent taxes, regardless of whether or not the taxes have beenreduced to judgment. This amendment will not impact a person who pays theirtaxes on time and then files a protest since those taxes are paid in advance of thejudgment and not considered delinquent. (CountyAuditor)

1IB2676 Davis - Sponsor Senator Van de l)utte - Adopted - effective date 06/14/20139. Give a veteran who served in a combat zone the option to remove his or her name

from the appraisal district website. (County Judge)

83rd LEGISLATIVE SESSION

Total 24%

Percentage PassedSB-36%HB-18%

Total 32.9%

Percentage Passed

.1921 Senate Bills

.3954 House Bills

05875 Total Bills Filed

• 49 Support Bills Passed

• 149 Support Bills Rled

6500

5500

4500

3500

2500

1500

500Filed Passed

Support List

200

150

100

50

0Filed Passed

Track List

250

200

150

100

50

o

.205 Track Bills Filed

.44 Track Bills Passed

Percentage Passed

TotaI2I.5%

Filed Passed

83rd LEGISLATIVE SESSION

Amend List

60

50

40

30

Filed Passed

Oppose List

o 57 Amend Bills Filed

o 12 Amend Bills Passed

Percentage Passed

Total 31.6%

60

50

40

30

20

10

o

.57 Oppose Bills Filed

.6 Opoose Bills Passed

Percentage Passed

Total 10.5%

Filed Passed

All bills on the opposed list except HB1996 weremodified, or the Legislative intent was discussed to

address our concerns.

Our Legislative Package

.9 Proposed Bills Filed

.9 Proposed Bills Passed

Percentage Passed

Total 100%

Filed Passed

61

DALLAS COUNTYPUBLIC WORKS

August 19,2013

MEMORANDUM

TO: Commissioners Court

THROUGH: John Wiley Price, Commissioner, District 3

C"I~IHYI,:) COURT

IHUG 2I AN 8: 47

FROM:

SUBJECT:

Selas Camarillo, Assistant Director - Property Division~

Rescission of Court Order 2013-1197, Dated July 9, 2013 AuthorizingResale of Tax Foreclosed Property at 1712 Canyon View Court, Cedar Hill, Texas

BACKGROUND

Dallas County acquired the property at 1712 Canyon View Court, Cedar Hill, Texas, ("Property"), onDecember 4, 2012, pursuant to a tax judgment for the non-payment of delinquent property taxes. On July9,2013, the Commissioners Court, via Court Order 2013-1197, accepted the offer from Gerald Robinsonof $10,000 to purchase the Property. The potential purchaser failed to timely close on the Property,thereby breaching the Agreement by default and forfeiting his entire $1,500 deposit to Dallas COWlty.


The Property will be made available for resale and will eventually be returned to the tax roll, which isconsistent with Vision 5 (Dallas County is the destination of choice for residents and bnsinesses) of theCounty's Strategic Plan in selling tax foreclosure properties to interested purchasers for futuredevelopment and the betternlent of the whole neighborhood.

LEGAL INFORMATION

Pursuant to Paragraph 13 of the Offer and Purchase Agreement dated May 23,2013, the balance of thepurchase price of$8,500 was payable in full on August 8, 2013 (thirty days after acceptance of the offer bythe Commissioners Court on July 9, 2013).

IMPACT ON OPERATIONS

No impact.

FINANCIAL IMPACT

The forfeited deposit of $1,500 which was submitted with the offer was placed in Escrow Account Fund00532.0.21730.0.0.0.0.0 and will be subsequently transferred to Account No. 120.44557 (Sale of RealEstate).

PERFORMANCE MEASURES IMPACT

No impact.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

62Commissioners CourtAugust 19, 2013Page 2

RECOMMENDATION

The Department of Public Works recommends the Commissioners Court rescind Court Order 2013-1197dated July 9, 2013, consenting to the sale of the tax foreclosed propertY at 1712 Canyon View Court, CedarHill, Texas to Gerald Robinson for $10,000.

If the Commissioners Court is in agreement, a court order authorizing the matter above will be placed onthe next regular agenda.

APPROVED BY:

Alberta .

Attachment: Court Order 2013-1197

xc: Paul Hamilton, Assistant District Attomey, Civil Division

~~ PAE:pc:SC" KlPropertylDtaxJCedarHill/RscndBrfDfferCanyonView 1712

ORDER NO.

DATE:

,2013July 9, 2013

COURT ORDER

1197

63

STATE OF TEXAS §

COUNTY OF DALLAS §

BE IT REMEMBERED, at a.regular meeting of the Commi,sioners Court of DaUas County, Texas, held

on the 9th day of July, 2013, On motion made by Dr. ThE!resa M. Daniel. COllllll. of DiaL 1

and seconded by Dr. Elba Garcia, COlIlllI.. of pist. 4 •the following order was adopted:

WHtREAS, this matter was briefed to the Commissioners Court on June 25, 2013; and

WHEREAS, the utlimproved pro~rty at 1112 Canyon View Court, Cedar Hill" Texas, was offered fotsale by the SheriffofDallas County at pUblicauctlon and was struck, offto the County ofDallas, for its own behalfand as trustee for the City ofCedar HilJ and Cedar HillIndependeut School District (collectively the "Taxing Authorities") on December 4, 2012,pursuant to delinquent tax suit No. TX·09<H818,styled Dallas COUl1ty, el al YS. FanenciaPowe. et al; and

WHEREAS, Gerald Robinson submitted an offer of$1 0,000 to purchase the Property; and

WHEREAS, pursuant to §34.0S(i) offhe Tax Code, tile Ci:tyof Ce(lll.r fUJI via Resolution R13·380dated February 12, 2013. and the Cedar Hill [ndependent School District via Resolntiondated June 29, 2013, consented to the sale oflheProperty; and

WHEREAS, the property is being sold "AS IS, WITH ALL FAULTS", and with no express or impliedwarranties ofany kind whatsoever; and

WHEREAS, proceeds from the sale shall he distributed in accordance with the Tax Code, §34,06; and

WHEREAS, sale of the Property is consistent with Vision 5(Dallas County is the (lestinatioll ofchoicefor residents and businesses) of the County's Strategic Plan in selling tax foreclosureproperty to interested purchasers for future development and the betterment of the Wholeneighborhood and in retllming lax exempt property to the tax roll increasing tax revenuefor the Taxing Authorities; and

WHEREAS, the Director of Public Wotkshas reviewed the offer from Mr. Robinson and recommendsacceptance.

64

IT IS THEREFORE ORDERED, ADJUDGED AND DECREED that the Dallas CountyCommissioners Court: (l) accepts the offer from Gerald Robinson of$! 0,000 to purchase the vacant taxforeclosure property at 1712 Canyon View Court, Cedar Hill, Texas, DCAD Account No,16049600000370000, even. if amount tendered is less than the market value of the lar\d specified in thejudgment of foreclosure or the total amount of the jUdgments against the Property, (2) upon receipt of thebalance of the purchase amount, authorizes the County Iudgeto execute a quitclaim deed, subJect to theprior owners' remaining right of redemption, if any, post.judgmenttaxes, and the pro rata property taxesfor the remaining part of the current calendsr year, and (3) authorizes the Tax Assessor COllector todisburse the proceeds in accordance with thePropcrty Tax Code,

Recommended by:

~M' Cantrell, District 2 //'

ba Garcia, DiStrict 4

Alberta L, Blair, P.E.Director ofPublic Works

DONE IN OPEN COUR,:r, this the 9th day oflulY,20!3,,/ II '

~,~.-.. ,. A --r_A)=-:#:5:1'~:::I~'!!--::-7- Ih ,•• 4U1, [\41{b:..Clay Dr, Theresa M, Daniel, District I

~AE:k'''IW~/K,proP'\"Y!l.~"'C.d...IWffCOl)Jf.rCanyortYiewI7 IZ

65


MEMORANDUM

Commissioners CourtTO:

August 19, 2013

THROUGH: John Wiley Price, Commissioner Di

FROM: Selas Camarillo, Assistant Director - Pr'(Jpexry..l:'lvision~'SUBJECT: Resale ofTax Foreclosed Property at 149 Ace Drive, DeSoto, Texas Via Private Sale

BACKGROUND

Subsequent to the judgment for the nonpayment of delinquent property taxes, dated September 23, 2009, 149 AceDrive, DeSoto, Texas (Property) was offered for sale by the Sheriff of Dallas County at public auction on June 1,2010. Since no bids were received, the Property was struck off to the City of DeSoto, as Trustee, and became taxexempt. The Sheriff's Deed to the property is recorded in Instrument No. 201000155414, Real Property Records,Dallas, County, Texas. Delinquent taxes on this property date back to 2007.

DeSoto City Council on.May 7, 2013, passed Resolution No. 13·06 penuitting County to assume its trustee role inthe resale of the Property. Commissioner's Court Order No. 2013-0946 anthorized acceptance of the Property. OnAugust 14, 2013, the Public Works Department received an offer from Jose L and Maria Chapa of $10,000 topurchase the Property. Said offer is greater than the market valne of the property as shown by the Dallas CentralAppraisal District 2013 certified tax roll.

Section 34:05(j) ofthe Texas Property Tax Code 'authorizes the County of Dallas to sell 'the property at an amountequal or greater than the current market value of the Property as shown by the most recent certified appraisal rollwith the consent of each taxing unit entitled to receive proceeds of the sale if the sum of the tax liens for the taxyears foreclosed by the judgment and the post judgment tax liens exceeds the market value.

The City of DeSoto and the DeSoto Independent School District have adopted resolutions consenting to the sale ofthe Property in compliance with Section 34.05(j) ofthe Tax Code.


Sale of the Property is consistent with Vision 5 (Dallas County is the destination of choice for residents andbusinesses) of the County's Strategic Plan in selling tax foreclosure properties to interested purchasers for futuredevelopment and the betterment of the whole neighborhood and in returning the Property to the tax roll increasingtax revenue for the Taxing Authorities.

LEGAL INFORMATION

Acceptance of the offer is in compliance with Section 34.05(j) of the Tax Code and the Dallas County TaxForeclosure Resale Policy. A sale under subsection (j) discharges and extinguishes all liens foreclosed by thejudgment and, with the exception of the prorated tax for the current year that is assessed under Section 26.10, theliens for post-judgment taxes that accrued from the date of the judgment until the date the taxing unit purchased theproperty. A taxing unit that does not consent to a sale pursuant to Section 34·.05(j) is liable to the taxing unit thatpurchased the property for a pro rata share of the costs incurred by the purchasing unit in maintaining the property,including the costs of preventing the property from becoming a public nuisance, a danger to the public, or a threat tothe public health. Thc nonconsenting unit's share of the costs described herein is calculated from the date the unitfails to consent to the sale and is equal to the percentage of the proceeds from a sale of the property to which thenonconsenting unit would be entitled multiplied by the costs incurred by the purchasing unit to maintain theproperty.


66

Conunissioners CourtAugust 19, 2013Page 2

The Quitclaim Deed must recite that the lieus foreclosed by the judgment and the post-judgment tax liens will bedischarged and extinguished by virtue of the conveyance. Further, the Quitclaim Deed will containacknowledgments that the Property is being sold subject to: (a) the prior owners' remaining right of redemption, ifany, (b) the grantee's payment of the prorated property taxes for the remaining part of the then current calendaryear, assessed from the date of execution of the quitclaim deed, and (c) the Property being purchased is "AS IS,"WITH ALL FAULTS", and with no express or implied warranties of any kind whatsoever.


Acceptance of this offer will eliminate future maintenance and management costs incurred by both City and County.

FINANCIAL IMPACT

The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with the Property TaxCode, §34.06, Distribution MProceeds of Resale. The County tax collection law firm will review and confirm thedistribution amounts. The table below details the expected financial impact of the offer including eligible costsrecoverable under §34.06.

Cause No. TX-08-30195, styled Dallas County et al vs Kathryn L Beegle DCAD Value $8 660

(*) Dallas County AdmInIstratIve Cost of$I,500 (DepOSIt: 00120.44557, Sale of Real Estate), Court Costs of$2,173.96,City Maintenance Cost (None)

,Less ExpensesRecoverable Balance For Percent Taxes to be Percent

Purchase Under §34.06, Distribution Taxes Due in Judgmeut of Recovered in TaxesAmount Tax Code to Taxes Judgmeut Judgmeut Recovered

Dallas Couuty: $ 2,511.09 19.3678% $ 1,224.64$10,000 ($3,673.96)' $ 6,323.04 City DeSoto: $ 3,456.33 26.6583% $ 1,685.61 49%

DeSotoISD: $ 6,997.86 53.9739% $ 3.412.79$12,965.28 $ 6,323.04

..


Sale of the Property will assist the Property Division in meeting its performance measures for FY 2013.

PROJECT SCHEDULE

Court Order to Award PropertyBalance Purchase Price Due & Close Sale

September 10, 2013October 9, 2013

RECOMMENDATION

The Department of Public Works bas reviewed the offer and recommends the Commissioners Court: (I) accept theoffer from Jose 1. and Maria Chapa for $10,000 to purchase the tax foreclosure property at 149 Ace Drive, DeSoto,Texas, DCAD Account No. 65046459010140100, amount being greater than the curreut market value as showu onthe 2013 certified tax roll in compliance with Section 34.05(j) of the Texas Property Tax Code, (2) upon receipt ofthe balance of the purchase price, authorize the sale of Property by quitclaim deed, subject to the previous owner'sremaining right of redemption, if any, and to the purchaser's obligation to pay the pro rata property taxes for theremaining part of the then current year, and (3) authorize the Tax Assessor Collector to receive and disburse theproceeds in accordance with §34.06 of the Property Tax Code.

If the Commissioners Court is in agreement, a court order authorizing tbe matters above will be placed on the nextregular agenda.

APPROVED BY:

Alb L. Blair, P.E., Director of Public Works

PAE:fs:SCMJ Attachment: Location Map~ K/Propcrty/Dtax/Dtax/DeSoto/BrfDfferAce149

67

TAX FORECLOSURE PROPERTY - DISTRICT 3

omi 2 4 6 8Copyright © and (P) 1988-2012 Microsoft Corporation and/or its suppliers, All rights reserved. htlp:ff\.vww.microsoft.comfstreetslCertain mapping and direction dala © 2012 NAVTEQ. All rights reserved. The Data for areas of Canada includes information taken with permissIon from Canadian authorif!es, including: ©Her Majesty the Queen in Right of Canada, © Queen's Printer for Ontario, NAVTEQ and NAVTEQ ON BOARD ara trademarks of NAVTEQ, ©2012 Tele Atlas North America, Inc. AI! rightsreserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas, tne. © 2012 by Applied Geographic Solutions. All rights reserved. Portions © Copyright 2012 by WoodallPublications Corp. All rights reserved.

10

68


August 19,2013

MEMORANDUM


THROUGH: John Wiley Price, Commissioner, Dis

FROM:

"'CU"f V~>..J I~ I

[is COURT

13 AUG 2I Ali 8= It7

SUBJECT: Resale of Tax Foreclosed Property at 2728 Crystal Drive, Balch Springs, Texas (Frontson Crystal Drive) Via Private Sale

BACKGROUND

Subsequent to the judgment for the nonpayment of delinquent property taxes, dated March I, 20 I0, 2728Crystal Drive, Balch Springs, Texas ("Property") was offered for sale by the Sheriff of Dallas County atpublic auction on February 5, 2013. On that date, the Property was struck off to Dallas County, asTrustee, and became tax exempt. The Sheriffs Deed to the Property is recorded in Instrument No.201300049455, Real Property Records, Dallas County, Texas. Delinquent taxes on this property dateback to 2000.

On August 13,2013, the Public Works Department received an offer from Rafael Escobar and YolandaEscobar of $4,500 to purchase the Property. Acceptance of the offer will discharge and extinguish onlythe ad valorem property tax liens for the tax years 2000 - 2009 included in the tax judgment. Thepurchaser will be responsible and liable for the payment of post judgment tax liens for the years 2010 2013, totaling approximately $5,300.


Sale of the Property is consistent with Vision 5 (Dallas County is the destination of choice for residentsand businesses) ofthe County's Strategic Plan in selling tax foreclosure properties to interested purchasersfor future development and the betterment of the whole neighborhood and in returning the Property to thetax roll increasing tax revenue for the Taxing Authorities.

LEGAL INFO&'\1ATION

Acceptance of the offer would be in compliance with the Tax Code and the Dallas County TaxForeclosure Resale Policy. Pursuant to Section 34.05(i) of the Tax Code, the City of Balch Springs andthe Dallas Independent School District have adopted resolutions consenting to the sale of the Property.

Dallas County will execute a Quitclaim Deed that will contain acknowledgments that the Property isbeing sold subject to the prior owners' remaining right of redemption, if any, post judgment taxes, the prorata property taxes for the remaining part of the current calendar year, "AS IS, WITH ALL FAULTS",and with no express or implied warranties of any kind whatsoever.


Acceptance of this offer will eliminate future maintenance and management costs incurred by both Cityand County.


69Commissioners CourtAugust 19,2013Page 2

FINANCIAL IMPACT

The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with theProperty Tax Code, §34.06, Distribution of Proceeds of Resale. The County tax collection law firm willreview and confirm the distribution amounts. The table below details the expected financial impact of theoffer including eligible costs recoverable under §34.06.

Cause No. TX-08-30690, styled Dallas County, et al vs. Silas Irwin, et al combined with Cause No. TX-I0-31734,styled Roger Dale Miller, et a1. DCAD Value $17,940

Taxing Entities Pro rata % Less Eligible Expenses Balance to(Tax Years Included Taxes Due in of Purchase Recoverable Under be Applied

In Judgment) Judgment Judgment Amount §34.06Tax Code to Taxes

Dallas County (2001-2009) $4,960.62 20.5744%

City Balch Springs (2000-2009) $5,660.28 23.4797% $4,500 ($3,267.81)' $1,232.19

Dallas I.S.D. (2001-2009) $13.486.26 55.9430%

TOTALS $24,107.16 100.0000%..(*) Dallas County Admmlstratlve Cost of$I,500 (DepOSIt: 00120.44557, Sale ofReal Estate), Court Costs of

$1,767.81, City Maintenance Cost (requested)

Per DCAD, the lot dimensions are 100'x 75' and the Zoning is Residential District The site is improvedwith a 63-year old wood frame single-family residence containing 768 square feet of living area. Theproperty is unoccupied and in need of repairs or demolition. In recommending acceptance of thepurchase amount of $4,500, we have considered the liability and maintenance issues associated with thestrncture, and the amount of post judgment tax liens of approximately $5,300 (20 I0-20 13) that will not bedischarged or extinguished by this sale. Taking into account the additional post judgment tax liens thepurchaser will pay approximately $9,800 Jor the Property, which is 55% of DCAD value of $17,940.Additionally the Property will be back in private ownership after having taxes delinquent for 13 years.



PROJECT SCHEDULE


September 3, 2013October 3, 2013

RECOMMENDAnON

The Department of Public Works has reviewed the offer and recommends the Commissioners Court: (1)accept the offer from Rafael Escobar and Yolanda Escobar for $4,500 to purchase the improved taxforeclosure property at 2728 Crystal, Balch Springs, Texas, (Fronts on Crystal) DCAD Account No.60120500030050000, (2) upon receipt of the balance of the purchase price, authorize the sale of Propertyby quitclaim deed, subject to the previous owner's remaining right of redemption, if any, to thepurchaser's obligation to pay post judgment taxes and the pro rata property taxes for the remaining part ofthe current year, and (3) authorize the Tax Assessor Collector to receive and disburse the proceeds inaccordance with §34.06 of the Property Tax Code.

If the Commissioners Court agrees, a court order authorizing the matters above will be placed on the nextregular agenda.

APPROVED BY:

Alb~:ector O;PUblic Works

cc: Paul Hamilton, Assistant District Attorney, Civil Division

Attachment: Location Mapr AE:ctb:SC Property/Dtax/BalchSpringsBriDfferCrystaI2728(Fronts on Crystal)

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Copyright © and (P) 1988-2012 Microsoft Corporation andfor its suppliers. All rights reserved. hllp:l/Www,microsoftcomfstreetsfCertain mapping and direction data@2012 NAVTEQ. All rights reserved. The Data for areas of Canada includes information taken with permission from Canadian authorities, including: ,@HerMajestythe Queen in Right of Canada, © Queen's Printer forOntario. NAVTEQ and NAVTEQ ON BOARD are trademarks of NAVTEQ. ©2012 Tele Atlas North America, Inc. All rights reserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas, Inc. © 2012 by Applied Geographic Solutions. Allrights reserved. Portions © Copyright 2012 by Woodall Publications Corp. All rights reserved.

71

COUNTY!OW~nS COUNT

IHUG 2I AM 8: ~ '7

MEMORANDUM


THROUGH: John Wiley Price, Commissioner, Dis

FROM: Selas Camarillo, Assistant Director - Pro

SUBJECT: Resale of Tax Foreclosed Property at 2728 Crystal Drive, Balch Springs, Texas (Frontson Leeper) Via Private Sale

BACKGROUND

Subsequent to the judgment for the nonpayment of delinquent property taxes, dated November 8, 2012,2728 Crystal Drive, Balch Springs, Texas ("Property") was offered for sale by the Sheriff of DallasCounty at public auction on February 5, 2013. On that date, the Property was struck off to Dallas County,as Trustee, and became tax exempt. The Sheriffs Deed to the Property is recorded in Instrument No.201300049455, Real Property Records, Dallas County, Texas. Delinquent taxes on this property dateback to 2006.

On August 13,2013, the Public Works Department received an offer from Rafael Escobar and YolandaEscobar of $7,000 to purchase the Property. Acceptance of the offer will discharge and extinguish onlythe ad valorem property tax liens for the tax years 2006 - 20 II included in the tax judgment. Thepurchaser will be responsible and liable for the payment of post judgment tax liens for the years 2012 and2013, totaling approximately $2,000.


Sale of the Property is consistent with Vision 5 (Dallas County is the destination of choice for residentsand businesses) of the County's Strategic Plan in selling tax foreclosure properties to interested purchasersfor future development and the betterment of the whole neighborhood and in returning the Property to thetax roll increasing tax revenue for the Taxing Authorities.

LEGAL INFORMATION

Acceptance of the offer would be in compliance with the Tax Code and the Dallas County TaxForeclosure Resale Policy. Pursuant to Section 34.05(i) of the Tax Code, the City of Balch Springs andthe Dallas Independent School District have adopted resolutions consenting to the sale of the Property.

Dallas County will execute a Quitclaim Deed that will contain acknowledgments that the Property isbeing sold subject to the prior owners' remaining right of redemption, if any, post judgment taxes, the prorata property taxes for the remaining part of the current calendar year, "AS IS, WITH ALL FAULTS",and with no express or implied warranties of any kind whatsoever.


Acceptance of this offer will eliminate future maintenance and management costs incurred by both Cityand County.


72Commissioners CourtAugust 19,2013Page 2

FINANClALI~ACT

The proceeds from the resale will be distributed by Dallas County Tax Office in accordance with theProperty Tax Code, §34.06, Distribution of Proceeds of Resale. The County tax collection law firm willreview and confirm the distribution amounts. The table below details tbe expected financial impact of theoffer including eligible costs recoverable under §34.06.

Cause No. TX-1O-31734, styled Dallas County, et al vs Roger Dale Miller, et al combined with Cause No. TX-08-30690, stvled Dallas County, et al vs Silas Irwin, et al. DCAD Value $18,760

Taxing Entities Pro rata G/o Less Eligible Expenses Balance to(Tax Years Included Taxes Due in of Purchase Recoverable Under be Applied

In Judgment) Judgment Judgment Amount §34.06Tax Code to Taxes

Dallas County (2001-2011) $4,065.42 22.9432%City Balcb Springs (2001-2011) $4,623.03 26.0900% $7,000 ($5,019.86)" $1,980.14Dallas I.S.D. (2001-2011) $9,031.08 50.9668%

TOTALS$17,719.53 100.0000%

..(") Dallas County AdmmlstratIve Cost of$I,500 (DepOSIt: 00120.44557, Sale ofReal Estate), Court Costs of$3,519.86, City Maintenance Cost (requested)

Per DCAD, the lot dimensions are 100'x 75' and the Zoning is Residential District. The site is improvedwith a 63-year old wood frame single-family residence containing 920 square feet of living area. Theproperty is unoccupied and in need of repairs or demolition. In recommending acceptance of thepurchase amount of $7,000, we have considered the liahility and maintenance issues associated with thestructure, and the amount of post judgment tax liens of approximately $2,000 (2012 and 2013) that willnot be discharged or extinguished by this sale. Taking into account the additional post judgment tax liensthe purchaser will pay approximately $9,000 for the property, which is 48% of DCAD value of $18,760.Additionally the Property will be back in private ownership after having taxes delinquent for 13 years.



PROJECT SCHEDULE


September 3, 2013October 3,2013

RECOMMENDATION

The Department of Public Works has reviewed the offer and recommends the Commissioners Court: (I)accept the offer from Rafael Escobar and Yolanda Escobar for $7,000 to purchase the improved taxforeclosure property at 2728 Crystal, Balch Springs, Texas, DCAD Account No. 60120500030050100,(2) upon receipt of the balance of the purchase price, authorize the sale of Property by quitclaim deed,subject to the previous owner's remaining right of redemption, if any, to the purchaser's obligation to paypost judgment taxes and the pro rata property taxes for the remaining part of the current year, and (3)authorize the Tax Assessor Collector to receive and disburse the proceeds in accordance with §34.06 ofthe Property Tax Code.

If the Commissioners Court agrees, a court order authorizing the matters above will be placed on the nextregular agenda.

APPROVED BY:

Alberta air, P.E., Director of Public Works

cc: Paul Hamilton, Assistant District Attorney, Civil Division

Attachment: Location Map

PAE:ctb:SC PropertylDtaxiBalchSpringsBrfDfferCrystaI2728(Fronts on Leeper)

"',"'-~"----..

Balch Springs, Texas, United States

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~~O"t\TY~.. 'P<?,6 DALLAS COUNTY(5!/((;lf(~*~~\<;\ PUBLIC WORKS,e-, ~,[n

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\JI)'> $'47'e Of ",,,4,

-- August 27, 2013

MEMORANDUM

74

OUNTYp,-; COURT, \ ,., t

13 AUG 2I Pri 2: 06

TO:

FROM:

SUBJECT:

BACKGROUND

Commissioners Court

Alberta L Blair, P.E.Director of Public Works

1-35 Service Roads MCIP Project #10222_4Amendment No.3 to Work Order No.1 for Engineering Services Contractwith HDR Engineering, Inc.

Pursuant to Court Order 2008-1054, dated May 27, 2008, HDR Engineering, Inc., (Engineer), wasawarded an indefinite delivery and quantity contract for engineering services. Court Order 2011-1437,dated August 23, 2011, authorized Work Order No. I to that contract for the 1-35 Service Roads MCIPProject #10222_4 (Project), in an amount of $422,769.00, which was increased by $49,838.46, pursuantto Amendment No.1, dated October 11, 2011, and further increased by $49,045.28, pursuant toAmendment No.2, dated June 10,2013.

Engineer agrees to complete additional work to the Project in compliance with the attached scope and feeproposal for engineering services to complete design of the Walnut Hill Lane sidewalk facility 1-35Service Roads MCIP Project #10222_4.

FINANCIAL IMPACT

The maximum amount of this Amendment No. 3 is Four Hundred Twenty-Five Thousand, ThreeHundred Forty-Three Dollars and Fifty-One cents ($425,343.51), which will increase the amount ofWork Order No.1 not to exceed Nine Hundred Forty-Six Thousand, Nine Hundred Ninety-Six Dollarsand Twenty-Five cents ($946,996.25). Funds are to be expended from Fund 196, Project 8201.


This Project will improve County Transportation and other infrastructure which is consistent with theDallas County Strategic Plan, particularly Vision 4: Dallas County proactively addresses criticalregional issues and Vision 5: Dallas County is the destination choice for residents and businesses.

RECOMMENDATION

It is recommended that the County Judge be authorized to execute the attached Amendment No.3 toWork Order No.1 for completion ofdesign ofthe Walnut Hill Lane sidewalk facility 1-35 Service Roads

75

Commissioners CourtPage 2Augnst 27, 2013

MCIP Project #10222_4. If Commissioners Court is in agreement, a court order will be placed on thenext fonnal agenda.

RECOMMENDED BY:

Director ofPublic Works

Attachments (Amendment No.3 wiAttachments)

76

HDR

AMENDMENT NO. :3TO

WORK ORDER NO. I

ENGINEERING SERVICES CONTRACT (INDEFINITE DELIVERY, QUANTITY)

Amendment Number 1, Work Order Number 1, Project Number 10222 4, Date: August 12,2013

Pursuant to Conunissioners Court Order Number 2008-1054, the contract for engineeringservices (Indefinite Delivery, Quantity) dated M.ay 27, 2008, betweell Dallas County and HDREngineering, Inc.(the Engineer).

I. Engineer agrees to complete the following additional work in compliance with theattached scope and fee proposal for engineering services to complete desigu of theWalnut HiII Lane sidewalk facility 1-35 Service Roads MCIP Project #10222_4:

II. Maximum amount of this Amendment No.3 shall not exceed $425,343.51, whichwill increase the amount of Work Order No. I not to exceed $946,996.25 unlessamended pel' contract specifications.Funds are to be expended from:

MCIP Fund 196, Prf!ject 8201III. Dallas County point of contact: Tushar Solanki, P.E., Project Manager, 214-653

6458, Fax: 214-653-6445. email: [email protected]

ACCEPTED BY THE CONSULTANT:HDR ENGINEERING, INC.

By:Ram-o-n-:_F!-.-!t,.---~tT---

Principal

ACCEPTED BY DALLAS COUNTY:RECOMMENDED BY:

dY:./Al~Director ofPubJic Works

APPROVED BY:

Clay Lewis JenkinsCounty Judge

77

SERVICES TO BE PROVIDED BY THE ENGINEER

IH 35E SERVICE ROADSDALLAS COUNTY

LIMITS: From:To:

Loop 12IH 635

GENERAL PROJECT OVERVIEW

The work to be performed by the ENGINEER under this Contract shall consist of providing engineeringservices required for the preparation of plans, specifications and estimates (PS&E) for the constructionof IH 35E service roads from Loop 12/IH 35E Merge to south of IH 35E/IH635 Interchange. TheENGINEER shall prepare plans, details and compute quantities to include grading, paving, drainage,removals, retaining walls, traffic control/construction sequencing, signalization, storm water pollutionprevention plans, signing, pavement markings, illumination, and miscellaneous details. All PS&E shallbe developed in English units. This proposal is for design from 60% development to final planssubmittal for Segments 2 & 3, and for design from 0% to final plans for Segment 5. (30% and 60%stage of development and plan submittal for Segments 2 & 3, and Walnut Hill Sidewalk Segmentfinal plans development were previously authorized.)

Design of the IH 35E service roads will be in accordance with TxDOT criteria and submittals will beaccording to typical TxDOT review schedules (60%, 95% and Final Plans). It is understood thatsubmittals will be reviewed by Dallas County, City of Dallas and TxDOT. All references to submittal orcoordination with TxDOT shall mean to be performed through or in coordination with COUNTY.

Dallas County and the City of Dallas intend to prepare PS&E for continuous service roads on the eastand west sides of IH 35E from Loop 12 to IH 635, and for a sidewalk facility along Walnut Hill Lane.The service roads to be designed under this agreement are described as five segments which are notcurrently constructed or planned by others. The segment limits will be further described below.

It is assumed that Segments 2, 3 & 5 will be constructed under a separate TxDOT Control Section Jobnumber (CSJ) from the Walnut Hill Lane Segment CSJ. It is further assumed that these two CSJ will beconstructed under a single construction contract.

The scope of services for the IH 35E Service Roads and Walnut Hill Lane sidewalk facility project isorganized as follows:

This proposal is for Segments 2, 3 & 5, and for Walnut Hill Lane Segment. This proposal is preparedwith the assumption that all segments selected for design will be designed as one construction packageand reviewed concurrently. The Plans, Specifications and Estimates scope described below will applyto each of the three service road segments. The scope of services section for each of the twosegments will describe the segment limits and scope items which are particular to the segment.

The scope of services for this project shall include the preparation of one PS&E package for theconstruction of IH 35E service roads as indicated in the Schematic Plans produced by TxDOT. TheSchematic Plans have not been provided to HDR. The proposal and associated opinion of probable

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construction cost is based upon two-lane service roads. It is understood that the schematic,environmental and ROW has been approved and ROW acquired for the service roads. Survey, ROW,schematic and managed lanes CAD files shall be provided by TxDOT. Traffic counts shall be providedby TxDOT.

Note: PS&E milestones for in-progress review submittals are identified in Attachment 1. Wheneverthe PS&E milestones are mentioned as percentages of completion (e.g. 95%, 100% SUbmittals)in this scope exhibit, they correlate with Attachment 1 as shown on the following table.

WO#1 WO#2District Pre-Final FinalReview

60% 95% 100%

It is assumed that Segment 5 the Walnut Hill Lane Segment review submittals will be included with thePS&E submittals for Segments 2 & 3.

SEGMENT 2Segment 2 is the northbound service road on the east side of IH 35E from approximately 1,400feet north of Walnut Hill Lane (south of Southwell Road) to the south side of Royal Lane. Thistask includes connections to Joe Field Road, Fabens Road, Glenda Road, Merrell Road andSouthwell Road. This task includes the reconstruction of the Merrell Road intersection and amaximum reconstruction of 100 feet of the intersecting streets in the east and west directions.This task does not include reconstruction of Royal Lane.

SEGMENT 3Segment 3 is the northbound service road on the east side of IH 35E from the north side ofManana Drive to the south side of Walnut Hill Lane. Task includes extension of box culvertscrossing IH 35E south of Walnut Hill Lane and preparation of bridge layouts associated withbridge class culverts.A BNSF railroad spur just north of Manana Drive has been removed so it is assumed that theservice road will cross the location at grade. Coordination with BNSF shall be performed byTxDOT.Prepare traffic signal warrant stUdy for intersection of northbound service road and MananaDrive. Traffic signal will be designed for this intersection if warranted.Design traffic and pedestrian signals for northbound and southbound service roads at WalnutHill Lane. Signal locations will be designed to accommodate the ultimate configuration of theservice roads and Walnut Hill Lane.

SEGMENT 5Segment 5 is the southbound service road on the west side of IH 35E from the north side ofManana Drive to the south side of Walnut Hill Lane. Task includes extension of box culvertscrossing IH 35E south of Walnut Hill Lane and preparation of bridge layouts associated withbridge class culverts.A BNSF railroad spur just north of Manana Drive has been removed so it is assumed that theservice road will cross the location at grade. Coordination with BNSF shall be performed byTxDOT.

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WALNUT HILL LANE SEGMENT (This segment previously authorized)Walnut Hill Lane Segment is the north side of Walnut Hill Lane from Malibu to IH 35Enorthbound service road. Task includes adding a sidewalk facility along the north side of WalnutHill Lane, a soil nail retaining wall at the Walnut Hill Lane underpass at IH 35E, and pedestrianramps.

PLANS, SPECIFICATIONS AND ESTIMATES (Tasks common to Segments 2, 3 and 5. and WalnutHill Lane Segment)

I. PROJECT MANAGEMENT

A. Project Management1. Scheduling, staffing, Projeclwise and CAD setup

a. Maintain project schedule (Microsoft Project) to be included with monthlyinvoices.

b. Use WorkPlan to project staffing needs and provide adequate staffing to keep onschedule.

c. Setup Projeclwise file structure to be used by all HDR team members, includingall sub-consultants.

d. Setup Projeclwise to allow access by COUNTY to review files as desired.e. Prepare CAD project development manual to be used by all HDR team members.

2. Accountinga. Prepare monthly invoices to include MIWBE reporting forms.

3. Sub-consultant management/coordination

B, MeetingsMeetings will be held with or in coordination with COUNTY. Assumptions have been madeto account for meetings that will be necessary during design and pre-design.

1. Pre-design: This work completed under WO #1,

2. Designa. Kick-off meeting. These meeting were completed under WO #1.b. Coordination with COUNTY, City of Dallas and TxDOT. Three meetings are

assumed.c. Comment resolution meetings following submittal reviews. Six meetings are

assumed to coincide with submittals to TxDOT.C. DATA COLLECTION

1. Collection of as-built data from City of Dallas2. Collection of files from TxDOT3. Collection of data from franchise utility companies.

i. Make telephone contact with utility companies to acquire drawings ofexisting facilities. Provide exhibit defining the segments being designed.This work completed under WO #1.

ii. Provide 30% drawings to utility companies identified during preliminarycontact as having systems in the area. Incorporate responses into thedrawings for 60% submittal. This work completed under WO #1.

iii. Utility coordination meetings. To be performed by COUNTY.

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II. ASSEMBLY AND REVIEW OF DATA

A. Collection of Data, Reports, and MapsThe determination of data requirements, availability, and sources shall be coordinated withthe COUNTY. Once the data needs and sources are identified, the ENGINEER shallcontact the appropriate agencies and organizations to obtain the data. Data to be collectedshall include:

1. Data collection, including "as-built plans", existing schematics, right-of-way maps,and previous corridor studies, reports, and/or plans conducted by other agencies andgroups, environmental documents, existing channel and drainage easement data,existing traffic counts, accident data, BRINSAP records, current special provisionand special specifications.

2. Utility plans and documents from appropriate municipalities and utility companiesincluding TxDOT prOVided SUE plans; and as added from the TxDOT utilitypermitting processes.

3. Readily available flood plain information and studies from the Federal EmergencyManagement Agency (FEMA), the Corps of Engineers, local municipalities and/orother governmental agencies.

4. Obtain graphic files, plans, documents, and other data for existing and proposedimprovements along corridor, review and organize information into design files.

5. Conduct field reconnaissance and collect data including a photographic record ofnotable existing features, including drainage structures, bridges, surface utilities, etc.

B. Aerial PhotogrammetryThe ENGINEER shall use photogrammetric data provided by the TxDOT as the base(topographic) mapping for the design.

C. Review of DataThe ENGINEER shall review the data collected and from this information shall:

1. Integrate additional data into the study file and evaluate tasks for supportingdocumentation.

2. Develop additional field data, as needed, following review and discussion with theCOUNTY PM.

D. Review Roadway Design CriteriaThe ENGINEER shall apply appropriate Roadway Design Criteria and review the providedDesign Summary Report (DSR) for the project and shall submit any required modificationsto TxDOT for approval. The ENGINEER shall use the design criteria to identify themaximum and minimum values for all design elements and shall identify the projectpreferred values.

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E. Design SchematicThe ENGINEER shall review an approved ultimate schematic prepared by TxDOT.

1. Geometric Layout, Plan and Profile SchematicReview an approved design ultimate schematic depicting the proposed improvements tothe project. The design elements to be reviewed shall include the following:Control data, horizontal alignment, curve data, super elevation data, proposed pavement(type; thickness), pavement markings, construction limits, culverts, easements, existingtopography, existing and proposed right of way, existing ground profile and proposedvertical alignment.

2. Preliminary Typical SectionsReview preliminary typical sections from the approved design ultimate schematic, whichrepresent both the existing and proposed conditions.

3. Preliminary Design Cross SectionsReview preliminary design cross sections developed at 100' station intervals usingGeopak for the ultimate schematic.

F. Right of Way ReviewBased on the reviewed design ultimate schematic and design cross sections, theENGINEER shall review right-of-way taking lines depicted on the design ultimateschematic. All ROW determinations are to be supplied to TxDOT at the 60% PS&Esubmittal. (Note: This task completed under WO #1.)

G. Environmental Documentation ReviewThe ENGINEER shall review all existing environmental documents for potential designissues and modifications.

iii. ROW AND UTILITY ADJUSTMENT

A. Utility Adjustments

1. Prepare existing utility drawings.

2. The ENGINEER shall utilize Subsurface Utility Engineering (SUE) provided byTxDOT to locate and map existing underground utilities.

B. Right-of-Way TasksThe ENGINEER shall review and identify any additional ROW requirements and provide toTxDOT. At this time no additional ROW is anticipated for the project.

1. Recover and locate using the VRS GPS network, parcel corners and othermonuments along the corridor adjacent to the Raw. No right-of-entry shall beobtained and no entry onto private property shall occur. No back corners shall betied. After all ROW corners have been recovered they shall be tied as state planecoordinates directly to the VRS system and data shall be supplied to TxDOT.

2. Analyze findings and create MicroStation va files with design level ROW lines andall points found. Also, include point type found and geometry along ROW linesalong with property ownership information.

Page 5 of 15 7/18/2013

82

3. Deliverables shall include a MicroStation V8 file(s) showing the right-of-way lines,corners found, geometry, property ownership information and a report ofcoordinates gathered during the survey along with field notes and sketches. Thedatum supplied shall be in NAD83 surface adjusted in MicroStation V8, except forthe direct ties to the VRS property corners ties.

4. The ENGINEER shall review the proposed denied access limits and confirm that allparcels currently receiving access shall continue to after completion of this project.The ENGINEER shall provide revised denied access limits to TxDOT formodification of the ROW documents by others.

5. If any additional ROW, drainage or temporary easements are required, theENGINEER shall supply this information to TxDOT ROW section for the ROW map.TxDOT shall prepare all required right-of-way and easement maps, plats, andrelated documents required for acquisition of right-of-way.

IV. FIELD SURVEYING

A. Topography:

1. Establish a closed benchmark circuit (based on TxDOT 1-35E control) that ties intoinformation collected and provide computations and field notes verifying thebenchmark circuit. Benchmarks shall include the following:

a) Horizontal control shall be established at 500-foot intervals.b) A minimum of two (2) vertical control benchmarks shall be set for each of the

two (2) segments.

2. Perform on-ground topographic survey for the projected limits, including the followingitems:

a) Establish horizontal and vertical location of all existing features within theproject limits, including right-of-way lines and property corners, edge ofpavement (location and material), top of curb (shot at back of curb), gutterlines, sidewalks, driveways (material), buildings, trees 4 in diameter andlarger (size and type), fence lines (size and type), signs (include description),utility appurtenances and any other visible surface features within the projectlimits.

b) The topographic survey shall be from 10 feet past the existing inside lanesand extend to the existing right-of-way line. In areas where side streetsintersect the existing service roads the survey shall extend 150 feet down theside streets.

c) Verify horizontal and vertical locations of existing pUblic utilities (water, stormsewer, electric, gas, communication and sanitary sewer). Shots at inlets andmanholes shall include flowline, size and direction of flow for all linesentering/leaving structure. Consultant shall not be responsible for privateutilities located, not located or mis-located by others. Private utilities, such asTXU, Atmos, Verizon, etc., shall be given a one time notice to stake theirutilities.

d) Cross-sections of the existing ground shall be taken at maximum 50-footintervals along the design survey baseline and at all driveways, culverts orany other structures crossing the alignment.

Page 6 of 15 7/18/2013

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e) Verify horizontal and vertical locations of any existing drainage channels andeasements.

f) Establish sufficient information (in additional to cross sections) to develop acomplete digital terrain model of the project limits by taking additional shotsfor topltoe of siope, ditch flowlines, etc.

B. Right-of-way and Property:

1. Research property owners and obtain copies of subdivision plats and ownershipdeeds.

2. Locate property corners and establish property lines and existing right-of-way lines.Prepare a right-of-way map of the existing right-of-way showing subdivision names,lot numbers and easements with recording information and all of the parcels of landaffected by the project.

V. ROADWAY DESIGN CONTROLS

A. Geometric Design

1. The ENGINEER shall review the design Ultimate schematic provided by TxDOT forthe design criteria for the project.

2. All geometric design shall be in conformance with TxDOT design guides andapplicable manuals on the date of contract execution.

B. Typical Sections

1. The ENGINEER shall prepare existing and proposed sections for IH 35E FrontageRoads, intersecting and t-streets, Walnut Hill Lane sidewalk facility, and driveways.The existing pavement structure shall be based upon available as-built, plan setsand pavement corings provided by TxDOT. ENGINEER will not perform pavementcorings. The proposed service road pavement section shall be provided by TxDOT.City of Dallas streets and driveway pavement section shall be provided by the CITY.

C. Design Cross Sections

The ENGINEER shall prepare existing and proposed cross sections at a scale of 1"= 20' horizontal and 1" = 20' vertical (on 11X17 format). Cross sections shall becreated at all grade changes, cross streets, and on 100-foot increments for IH 35Efrontage roads and cross streets.

D. Driveway Profiles

Analyze driveways within the project and develop driveway profiles as needed toensure that driveways function as intended. Delineate the limits of constructionoutside of the right of way needed to secure an adequate driveway profile.Calculate and summarize driveway quantities. Driveways shall be ADAAGITAScompliant, as applicable. Each commercial driveway shall be profiled.

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E. Compute Earthwork Quantities

The ENGINEER shall determine the quantities of cut and fill for each cross sectionand provide the earthwork quantities in a tabular format in the plans.

F. Removal Sheets

1. The ENGINEER shall prepare removal sheets that identify existing surfacefeatures to be removed including driveways, paving, storm sewer piping, stormsewer inlets, abandoned water mains and abandoned sanitary sewer mains. It isassumed the franchised utilities shall either remove their own equipment or shallabandon it in place. Information on abandoned water mains and sanitary sewershall be provided by others.

2. The ENGINEER will verify the type and thickness of pavement to be removed fromavailable as-built drawings. ENGINEER will not perform any coring.

G. Roadway Plan and Profiles

1. The ENGINEER shall develop the plan sheets and profile sheets at a Scale of H: 1"= 100'; and V: 1"=10' (on 11" x 17" sheets) for the main lanes, frontage roads,ramps, and cross streets. The ENGINEER shall refine the vertical alignment for theroadway based upon the approved design criteria and design ultimate schematic.The horizontal curve data and vertical curve data shall be shown including "K"values. The vertical profiles shall use the approved design ultimate schematic as thestarting profile, with minor adjustments as necessary.

3. Contour Plans shall be developed for intersections.

H. Miscellaneous Sheets

1. Title sheet

2. Index of sheets

3. Project layout sheets at 1"=200' scale

4. Survey control data sheets

5. Select TxDOT roadway standards.

I. Other Design Elements

1. The ENGINEER shall prepare a set of geometric alignment sheets as required thatdepicts the horizontal and vertical control.

2. Benchmark Layout

3. Analyze turning movements for DSR defined design vehicle.

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J. General Guidelines for Project Development

1. The ENGINEER shall furnish COUNTY and TxDOT with a CD ROM disk of the finalplans in MicroStation va and .pdf format for use by COUNTY and TxDOT.

VI. DRAINAGE

A. Hydrologic Studies, Discharges

1. The ENGINEER shall prepare a drainage area map at a scale of 1" = 100 feet or 1" =200 feet as necessary to fit on standard 11" x 17" plan sheets.

a) Master drainage area map for the site.b) Storm sewer inlet area maps.

2. For drainage areas larger than 200 acres the ENGINEER shall use two approvedmethods for hydrology calculations. The second hydrologic method shall be used asa check of the first method.

B. Hydraulic Drainage Design and Documentation

1. The ENGINEER shall perform necessary hydraulic computations for the design ofthis project utilizing GEOPAK drainage, Winstorm, or THYSIS Culvert. Calculationsshall include culverts, channels, storm sewers, inlets and storm water managementfacilities.

2. The ENGINEER shall provide all hydraulic calculations to TxDOT by showing thenecessary information in the final plan set.

3. The ENGINEER shall prepare hydraulic analysis and a hydraulic report for thesizing of the cross culverts.

4. The ENGINEER shall design storm sewer improvements for the NBFR and SBFRon IH 35E and the cross streets. Storm sewer improvements shall be providedwhere ditches cannot be accommodated. The runoff to each inlet shall becalculated in accordance with TxDOT criteria using the appropriate designfrequency and as defined in the TxDOT Hydraulic Manual and as shown onstandard TxDOT runoff and inlet computation sheets.

C. Produce Layout, Structural Design and Detailing of Drainage Features for:

1. Culvertsi. Widening culverts crossing IH 35E frontage roadsii. Replace culvert crossing Walnut Hill Lane

2. Storm Sewer systems (Plan & Profile Layouts) for IH 35E frontage roads at a Scaleof H: 1"=100'; V: 1"=10', including:

3. Outfall channel(s) within ROW or easements. (TxDOT shall prepare and acquire alleasements).

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4. Prepare miscellaneous drainage detail sheets.

5. Select TxDOT drainage standards.

D. Storm Water Pollution Prevention Plan (SW3P)

1. The ENGINEER shall design a SW3P plan consistent with the project constructionphases that shall minimize sediment discharge from the project site through runoff.The ENGINEER shall prepare an erosion control plan at a 1" = 100' scale for eachphase of construction.

2. Select TxDOT developed SW3P standards.

E. Temporary DrainageThe ENGINEER shall review the temporarydrainage during phased construction byplotting cross sections at major phases of the TCP. The ENGINEER shall reviewdrainage for positive flow and perform a low point review. Temporary drainage shallnot include hydrologic study but may include temporary pipes and ditch flow linesincluded in the phases of construction.

F. Environmental1. Preparation and Review of Plan sheets for Environmental Permits, Issues &

Commitments (EPIC) Sheets.

VII. SIGNING, MARKINGS AND SIGNALIZATION

A. Signing and Marking Layout:From the approved ultimate schematic the ENGINEER shall prepare a signing and markinglayout at a scale of 1" = 100' feet on standard 11" x 17" plan sheets. The signing andmarking layout shall identify the various types of pavement markings, proposed signing,and location of project features which would present a hazard to traffic.

B. The ENGINEER shall prepare a large and small sign summary table utilizing theTxDOT standard sheets.

C. No overhead sign bridges are included in this project.

D. The ENGINEER shall detail all non-standard signs or marking details required forthe project.

E. The ENGINEER shall select TxDOT sign standards and pavement markingstandards as warranted.

F. Traffic Signal Layout

1. Traffic Signals

a) No temporary traffic signals are anticipated in this project.

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b) The ENGINEER shall design the permanent traffic signals required for theproject. This work shall include general notes and specification data sheet,layout sheets, cable termination charts, quantity summary tables, phasingdiagrams and construction detail sheets.

c) The ENGINEER shall identify power sources, conduit runs, and shallshow them on the project plans. The Signal System shall consist of theTxDOT standard poles and City of Dallas or the TxDOT controllercabinets.

d) The ENGINEER shall design the signal foundations.

2. List of Bid Items with Quantities and Specifications

a) The ENGINEER shall develop bid items for the traffic signal componentsfor this project. The ENGINEER shall identify specifications andprovisions, which are required for the traffic signal component of theproject.

3. Prepare Basis of Estimate

a) The ENGINEER shall develop the list of materials required for installation ofthe traffic signals.

b) General Notes and Specification DataThe ENGINEER shall identify the general notes, specifications andprovisions, which are required for the traffic signal component of theproject.

4. Condition DiagramCondition diagrams shall not be needed for the traffic signals.

5. Phase Sequence DiagramsPhase sequence diagrams shall not be needed for the traffic signals.

6. Construction Detail SheetsThe ENGINEER shall develop the construction details as required for the trafficsignals for this project.

7. Select TxDOT traffic signal standard Sheets

VIII. MISCELLANEOUS ROADWAY

A. Traffic Control Plan

1. The ENGINEER shall prepare and submit a preliminary conceptual traffic controlplan prior to preparing final traffic control plans using typical sections and phasingsheets in accordance with the Dallas District Checklist. The preliminary conceptualtraffic control plan shall be submitted in a roll format, reviewed and evaluated in aone day workshop-style meeting. (Note: This task completed under WO #1.)

Page 11 of 15 7/18/2013

88

2. Upon acceptance of the preliminary traffic control concept by TxDOT, theENGINEER shall prepare traffic control and sequence of construction plans at ascale of 1" = 100' for the staging on IH 35E frontage roads and cross streets. TheTCP plan shall also show staged construction of the cross street improvements tomaintain local access. The plans shall identify work areas, temporary paving,temporary shoring, signing, detours (alignments, closures, and signage),barricades, evaluation of structural adequacy of partially removed structuralelements, temporary drainage and other traffic control related items as required.Intersection reconstruction activity at the IH 35E intersections shall be identified byseparate details where necessary. A narrative shall be prepared and submitted toTxDOT for review and incorporation into the plans.

Temporary shoring shall be profiled in the TCP plans.

Cross sections shall be provided by phase.

Select TxDOT developed TCP standard sheets.

B. Traffic Control Plan, Quantities and EstimateThe ENGINEER shall prepare quantities and summary for all pay items utilized during thissegment of the project.

C. Specifications and General NotesThe ENGINEER shall prepare any special specifications and shall work with theCOUNTY and TxDOT to identify the applicable general notes. The ENGINEER shallselect TxDOT developed TCP Standard Sheets.

D. Retaining Wall Plan and Profile LayoutsThe ENGINEER shall shall prepare retaining wall plan and profile layouts at a scale of1"=40' feet with elevations, quantity estimate summary of quantities, typical sections,drainage and structural details.

The ENGINEER shall provide retaining wall Key Map. MSE walls shall be used wherepossible. Design calculations shall not be needed for MSE walls other than globalstability analysis based on geotechnical data.

1. The ENGINEER shall prepare retaining wall layouts and retaining wallsections for each wall on the project. The ENGINEER shall select andinsert Retaining Wall Standard Sheets. Estimated retaining wall locationsand lengths are noted below:

Retaining Walls (NBFR)

Sta. 1075+00 to Sta. 1079+50

Retaining Walls (NBFR)

Sta. XXXX+OO to Sta. XXXX+OO

Retaining Walls (SBFR)

Sta. XXXX+OO to Sta. XXXX+OO

Retaining Walls (Walnut Hill Lane)Sta, 8+50 to Sta. 11+50

Page 12 of 15

Length

450Length

XLength

X

Length300

7/18/2013

89

2. The ENGINEER shall prepare a Global Stability analysis for each retainingwall from the geotechnical information provided by the STATE.

E. Roadway Illumination and Electrical PlansThe scope does not include any illumination or electrical plans.

F. Agreements

1. Utility agreementsThe ENGINEER shall aid the COUNTY in production of exhibits and estimatesfor the utility agreements.

G. Miscellaneous ItemsThe ENGINEER shall provide miscellaneous design items including:

1. The ENGINEER shall develop an estimate of quantities, summary table sheets,and an estimate of probable cost using TxDOT bid items to be provided at thepre-final (95%) submittal and final (100%) submittal. The bid items forSegments 2, 3 & 5 will be tabulated under a separate CSJ from the WalnutHill Lane Segment. The summary sheets and estimate of probable costwill show the items for each CSJ separately. (Note: estimates forpreliminary design submittal (30%), and the plans district reviewsubmittal (60%) were provided under WO #1.)

2. Applicable general notes and specifications from lists provided by TxDOT atthe district review submittal.

3. QAQC shall be performed at the pre-final (95%) and final plans (100%)submittals.

4. The ENGINEER's QAQC review set shall be provided with each submittal.

5. The ENGINEER shall prepare project correspondence and progress reports,coordinate with sub-consultants, and maintain routine project record keeping.

H. Geotechnical ServicesThe ENGINEER shall perform:

1. All geotechnical information/soil analysis/foundation recommendations forretaining walls. Borings shall be provided by the ENGINEER.

a) The ENGINEER shall perform all laboratory tests to define soilstrength values, and to evaluate soil compressibility including but notlimited to: Unconfined compression, unconsolidated undrained andconsolidated undrained triaxial compression tests (only required if softsoils are encountered);

b) Liquid and plastic limits, moisture contents, and unit weights (onlyrequired if soft soils are encountered);

Page 13 of 15 7/18/2013

90

c) Consolidation tests where fills over 15 feet or MSE walls areanticipated.

d) The ENGINEER shall provide signed and sealed documents to beused in PS&E plan preparation.

e) Settlement calculations shall be provided as determined by theENGINEER.

2. The ENGINEER shall use the boring and test data and shall follow theprocedures and design guidelines in the STATE Geotechnical Manual.

a) Coordinationi. Develop the subsurface investigation program including

numbers of borings, estimated boring depths, boring locations,required sampling, and laboratory testing program.

b) Geotechnical Report Preparationi. Develop recommendations for design of drilled shaft

foundations for the proposed Bridge, Drill Shaft RetainingWalls and Large Sign Structures and include in theGeotechnical Report. Develop recommendations and designparameters for design of retaining walls (including wall typerecommendations) and include in the Geotechnical Report.Perform global stability, bearing capacity, sliding resistance,backfill lateral earth pressures, drainage, and settlementanalyses of MSE walls. Perform retaining wall bearingresistance check by comparing allowable bearing resistancewith bearing pressure imposed by retaining walls.

I. PS&E Package CoordinationThe ENGINEER shall manage the assembly of the PS&E package to include thefollowing:

1. Plan assembly with sheet numbers.2. Coordination with the Team members for deliverables.3. Printing of interim and complete PS&E submittals for delivery to COUNTY

and TxDOT.4. Checking plans prepared by subconsultants for coordination and

completeness.5. Checking plans prepared by subconsultants for consistency at interface

points.

IX. DELIVERABLESThe ENGINEER shall provide the following information at each submittal:

A. Traffic Control Concept (Note: This work completed under WO #1.)1. 3 sets of a roll format traffic control concept for COUNTY and TxDOT review

Page 14 of 15 7/18/2013

91

B. Preliminary Design Submittal (30%) (Note: This work completed under WO #1.)1. 11 sets of 11" x 17" plan sheets for COUNTY and TxDOT Review2. 4 set of 11" x 17" 1"=40' cross sections for COUNTY and TxDOT Review3. Estimate of construction cost in Microsoft EXCEL format4. ENGINEER's internal QAQC marked-up set

C. District Review Submittal (60%) (Note: This work completed under WO #1.)1. 15 sets of 11" x 17" plan sheets for COUNTY and TxDOT Review2. 5 sets of 11" x 17" 1"=40' cross sections for COUNTY and TxDOT review3. Estimate of construction cost4. ENGINEER's internal QAQC marked-up set

D. Division Bridge Review (Note: This work completed under WO #1.)7 sets of Bridge Layouts (for bridge class culverts)

E. Traffic Control Safety Review Set (60%) (Note: This work completed under WO #1.)7 sets of 11" x 17" TCP plan sheets and supporting plans for COUNTY and TxDOTReview

F. Pre-Final Review Submittal (95%)1. 12 sets of 11" x 17" plan sheets for COUNTY and TxDOT Review2. 5 sets of 11" x 17" 1"=40' cross sections for COUNTY and TxDOT review3. General Notes and Specifications Data4. Estimate of construction cost6. Contract Time Determination5. ENGINEER's internal QAQC marked-up set

G. Final Submittal (100%)1. 13 sets of 11" x 17" plan sheets for COUNTY and TxDOT Review2. 1 set of 11" x 17" white mylar sheets3. Estimate of construction cost4. Construction Schedule5. General Notes6. ENGINEER's internal QAQC marked-up set7. CD of Final drawings including GPK files for TxDOT8. A separate CD containing cross section information for Contractor's use9. 9 sets of 11" x 17" 1"=20' final cross sections (Paper)

Page 15 of 15 7/18/2013

S 216,944.74;n"~~~~~ 5 m m I" m w n m IU n% ofTolal Hours by LaborO"",iliCll1ior11 0.29% I 12.'11% I 15.87% I 8.4'1% I 16,51% I 14.19% I 5.06% I 16.45% I 7.85% I 1.86% I 0.52%

m 35 EaSl(from Lo<>p 12 to Sf>. "fm 635 Intercllallf:e) Se....;"" Roads

JIDR ENGlNEERING - MANHOUR BREAKDOWN Fee Proposal for 100% design of Walnut Hill Sidewalk and Segment 5 and 60~IOO% design of Segments 2 and 3CONSTRUCTION PLANS, Sf'JOCIFICATIONS AND ESTIMATES

D1RECT %T6t31, B C D E F G H , , K TOTAL LAB,OH p"W",* IkSC";"'W/i (Comracr Rail'S) $192.65 $171.77 $165.'17 Sl411.59 $128.30 $'16.43 $U6.71 """ 576.14 "'"" $'10.li3 Hm; &l'ROFIT "'.

SEGMENTS 3 103 91 50 160 146 42 126 " ", 783 $97,168.86 44.79"'{'

SEGMENT2 1 67 '" '" 67 " '" '" ", 3 "" S61,987.2(} 28.57%

SEGMENT 3 1 " 93 58 " " 17 '" ", 4 '47 $57,188.67 26.64%

SIDEWALK ", ,

" ",

" " ", , , $O.(}(} 0.00%

.__ .

BDR Expenses

SEGMENT 5{0"A._100'%)

SEGMENT 2 (60%--100%)

SEGMENT 3 (60%_100%)

SlDEWALK(O%-l00%)

TOTAL HDR. EXPENSES

S613.30

SI,960.lJO

SI,I55A8

"'.00$3,728.78

% HUB of

TotalS

<7%

"I IIhprClll''Mde('

!A~l'riJldp"1

B ~ Project MII1I"llct

C ~ Smi<lt Engineer

D ~ Project &gin....

IE ~ Design Engineer

F~E.lT

G ~ Sr. Engineer T<:<:lmicill1l

I

H ~ sr. CADD Ted",;cinn

I~CADD Teclmicllm

IJ ~ AdminlOericw,

·.~AcroUJlh"'l

\CN

I TOTAL HUB - SUBCOSTTOTAL: ----~OO I&'BCQlffRAC1'S _ '(QTJf PRH/ECT

GORRONDONA $35,380.00 J/UB FIRM

CRIADO S117,100.00 HUB FIRM

URBAN $45.521l.00 HUB FIRM

TERRACON $6,1i71l.1l0

[ -NON HUB*SUBCOSTTQTAL: --- ~O ]

[RDRCOSTTOTAL: $220,673.51 ]

SEGMENTS 2,3,5 &WALNUTHILL-IOO% $425,343.51

93

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August 27, 2013

MEMORANDUM


FROM: Alberta L. Blair, P.E.Director ofPublic Works

s WHYRS COURT

13 AUG 21 P11 2: 01

SUBJECT: Work Order No.1 for ARS Engineers, Inc.East Dallas Veloway-YMCA Connector Phase 3 MCIP Project 20214

BACKGROUND

Pursuant to RFQ 2011-053-5501 and as authorized by Commissioners Court Order Number2011-1859, a contract for engineering services (Indefinite Delivery, Quantity) dated October 25,2011, between Dallas County and ARS Engineers, Inc. was executed.

As stated in the attached Work Order No.1, ARS Engineers, Inc. shall provide professionalservices associated with the survey services of East Dallas Veloway-YMCA Connector Phase 3,as described in Attachment"A:'.

FINANCIAL IMPACT

County agrees to provide funding in the amount not to exceed $7,475.00 for professionalservices described in Attachment "A" of the attached Work Order No. 1. Funding is availablefrom Fund 196, Project 8201.


The attached Work Order No.1 is consistent with the Dallas County Strategic Plan in that theproject will result in improvements which can be credited to Vision 1: Dallas County is amodel interagency partner; Vision 4: Dallas County proactively addresses critical regionalissues, and Vision 5: Dallas County is the destination of choice for residents and businesses.

RECOMMENPTION

It is recommended that the County Judge be authorized to execute the attached Work Order No.1 authorizing ARS Engineers, Inc. to provide professional engineering services for East DallasVeloway-YMCA Connector Phase 3 MCIP Project 20214 as described in Attachment"A:' at a

411 Elm St., 4th Floor Dallas, Texas 75202 (214)653-7151

102

Commissioners CourtPage 2

cost to the County not to exceed $7,475.00 for professional services, to be paid from Fund 196,Project 8201. If the Commissioners Court is in agreement, a court order will be placed on thenext formal agenda.

Approved by:

Alberta L. Blair, P.E.Director ofPublic Works

Attachments (Work Order No.1)

411 Elm St., 4th Floor Dallas, Texas 75202 (214)653-7151

103

ARS ENGINEERS, INC

WORK ORDER NO. I

ROAD AND BRIDGE DISTRICT 2ENGINEERING SERVICES CONTRACT (INDEFINITE DELIVERY, INDEFINITE QUANTITY)

Work Order Number I , Project Number 20214, Date: August 13, 2013

Pursuant to Commissioners Court Order Number 2011-1859, the contract for Engineering Services (Indefinite Delivery,Quantity) dated October 25,2011, between Dallas County and ARS Engineers, Inc., (the Consultant).

I. CONSULTANT agrees to complete the work in compliance with the work order and contract for Survey Servicesfor the East Dallas Veloway-YMCA Connector Phase 3 MCIP Project 20214 as described in the Scope ofServices.

II. Maximum amount of this Work Order shall not exceed $7,475.00 unless amended per contractspecifications. Funds are to be expended from:

MCIP Fund 196, Project 8201

III. Dallas County point ofcontact: Tushar Solanki, P.E., Project Manager, 214.653.6458, Fax: 214,653.6445,email: [email protected]

ACCEPTED BY THE CONSULTANT:ARS ENGINEERS, INC.

By: A1ts~~.~-President

RECOMMENDED BY:

Tushar Solanki, P.E.Project Manager

Director of Public Works

APPROVED BY:

Clay Lewis JenkinsCounty Judge

SCOPE OF SERVICES

A.R.S. ENGINEERS 2013 SURVEY COST eSTIMATE

DALLAS COUNTY VELOWAY EASEMENTS

AR5 Project No. 30213041

..•... • ..... .... . .. .

.... PRINCIPAL RPLS SRSVY SVY 2 MAN 2 MAN 3 MAN FIELD TECH FIELD TECH ADMIN ABSTRACTOR/ .::tASK. •• ............................::/.::!/::.... PROJ.MGR. TECH TeCH CREW CREWwlGPS CREW GPS/ROBOT

• RESEARCH

1 Research Existing Plant Records/Info 2 4

B CONTROL SURVEY1 Estabnsh Horizontal and Vertical Control on Site 1 1 1

" BOUNDARY SURVEY

1 Boundary Surveys to establish parent tracts 2 6 10

2 Preparation of (3) Parcel Exhibits and Descriptions B 16

3 Easement staking per City of Dallas and TBPlS requirements 1 2 B

- .. S ::.6 •• 14 2. 0 0 ,. . 0 0 0 0 0

...<:>....

'9 08/01(13

SCOPE OF SERVICES

A.R.S. ENGINEERS 2013 SURVEY COST ESTIMATE

DAllAS COUNTY VELOWAY EASEMENTS

ARB Project No. 30213041

Subtotal

SUbtotal

Subtotal Labor Cost

ABSTRACTORADMINFIELD TECH

This proposal does n()t include a tree survey

Note:

This proposal does not include borehole locations

PRINCIPAL

Misc. Special Field Exp(;}nses (EqljipmentRental, Sl,!Pplie$.l:'l~.)

Delivery/Courier Service:

ReproglCiphicS (Xerox Copies & Plots

Mileage: 100 m~l:'ls @$0.5Oeach

MaplD~edCo~s

Hourly Service Rates

TOTAL MANHOURS FROM PAGE 1

TOTAL CONTRACTCQST $7,475.00

Page 2 08J01{13

106

August 27, 2013

To: Commissioners Court

Through: Stanley Victrum, Chief Information Officer

From: Mary Ann McPhaul, Assistant Chief for IT Project ManagementRichard Ballard, Assistant Chief for IT Applications

SUBJECT: SOL Database Administrator (DBA) Resources Request

BACKGROUNDDallas County currently participates in the Texas Conference of Urban Counties' (CUC)TechShare Program. The TechShare.Juvenile and Juvenile Case Management System - Basic2013 Resource Sharing Addendum approved by the Dallas County Commissioners Court onFebruary 12, 2013 included implementation of TechShare.Juvenile 1.9.2 in Dallas County in theFall of CY2013 in order to migrate from the JIS (Juvenile Information System). As a part ofTechShare Juvenile version 1.9.2 deployment, Dallas County is required to develop andmaintain stored procedures and to provide on-going support for conversion and maintenance of128 documents in ActiveDocs, the document solution selected by the CUC. The Dallas CountyIT Office is and will continue to be responsible for the long-term IT support needs of the JuvenileDepartment, which includes the Department's IT maintenance, issue resolution and newdocument support. Per discussions with the CUC and with the County Juvenile Department, thisdocument conversion and ongoing support requires the knowledge, skills and ability of a SeniorDBA, thus the presentation of this request for this additional Staff resource. This resource isbeing requested as part of the FY 2014 budget process; however, a request is being made tomove forward with this now due to the pressing need as outlined below.

OPERATIONAL IMPACT

The JCMS DBA will work closely with the CUC and Juvenile Department in order to meet theTechShare.Juvenile 1.9.2 software implementation rollout schedule. The implementationapproach is structured to ensure that Dallas County can be up and running on the first releaseas soon as possible after the software becomes generally available. The TechShare Juvenile1.9.2 replicated reporting database also will be located locally within the Dallas County ITinfrastructure. It is most important that this DBA become familiar with the converted data andstructure of this database to support the Juvenile clients' ongoing needs. The new JCMS DBAwill, in addition to supporting the Juvenile customers, be available to support the effortsunderway for the ACMS Courts project. At present, the support is being provided by one of theon-hand DBAs whose IT project and production work priorities were temporarily modified inorder to address the project needs for the TechShare Juvenile project as one of the County'sstrategic business priorities.

107

Also, County IT currently has on staff three (3) Sal DBAs with one of them currently being redirected to support the JCMS implementation as noted previously, Regrettably, one of the otherSal DBAs has become unavailable until the beginning of the new fiscal year. The unexpectedabsence of a key IT Staff resource has further strained our efforts to provide the administrationand support for all of the County's production Sal databases, In light of this scenario and perdiscussions with the County Administrator's Office, County IT is requesting to establish theprofessional services for a total of two Sal DBAs, Not having the additional DBA resourcescould adversely impact the implementation timetable for the TechShare Juvenile 1,9,2 releaseas well as adversely impact the existing IT support program for the other IT projects andproduction items to which the existing DBA resources are assigned,

STRATEGIC PLAN COMPLIANCEThe resources being requested is consistent with Strategy 1,5 of the County's Strategic Plan:Maintain a Strong, Motivated Dallas County Workforce,

LEGAL IMPACTThe County Judge is required to sign the Personal Services Contract after approval by theCommissioners Court, The contract will be sent to the District Attorney's Office, Civil Divisionfor review,

FINANCIAL IMPACTThe noted positions are being requested as part of the IT FY13-14 budget request; however,there is a pressing project need to have the resources available as soon as possible, The costto contract a Sal DBA is as noted below:

Resource Hourly Rate Total Hours Total Costs Comments

Two Sal DBAs $85,00 per 1560x2= $265,200,00 Nine months ofhour each 3,120 hours professional services

Depending on the approved position in the IT FY13-14 bUdget request, County IT would expectto transition the requirement for one of the contract positions to an approved full-time positionand thus save on the contract costs, At present, County IT expects to have remaining at theend of FY12-13 in the MTF Salary budget line item # 195,1090,1020 approximately $900K,which will be carried over into the MTF FY13-14 budget year. County IT recommends using thisprojected carryover as a source for funding this proposed professional services contract

MIWBEN/A

RECOMMENDATIONIt is recommended that Commissioners Court approve the two Sal DBA positions for the totalamount of $265,200,00 for a period of nine months using the MTF Salary budget line item #195,1090,1020 as the funding source for the Personal Services Contract and to authorize theOffice of Information Technology to proceed with the establishment of the Personal ServicesContract

~omma ad by: :::::::'

~stanJeYiCium, CIO

Page 2 of2

108

DALLAS COUNTY ryOFFICE OF INFORMATION TECHNOL9fA1J COUln

G21 PH 2: 26

August 27,2013

To:

Through:

From:

Subject:

Commissioners Court

Stanley Victrum, CIO

Richard Ballard, Assistant IT Chief- Applications Support & Development

Personal Services Contract Extension for John Desanges

BACKGROUNDCourt Order 2012-0610 dated April 10, 2012, Court Order 2012-1585 dated September 25,2012 and Court Order 2013-0540 dated March 26,2013 was approved by theCommissioners Court to approve the Personal Services Contract with Austin Ribbon &Computer (ARC) for the services of John Desanges, Mainframe COBOL Developer toprovide mainframe support and maintenance, resolve technical problems and allow currentmainframe developer resources to receive non-mainframe centric training with theanticipation of the mainframe application offload. It is expected that this resource willassist with the mainframe application offload to its hosted environment, per the recentselection of the hosting provider.

The Office of Information Technology is requesting the Commissioner Court to approveextending the funding due to the overtime that has occurred while working on the JPMandate Project which should be completed in September 2013. Modifications to themainframe related to the State Mandate changes are very extensive requiring, aconsiderable amount of overtime hours to be exhausted in order to meet State directedtimeline for implementation.

IMPACT ON OPERATIONThe Office of Information Technology believes that the resource added value and providedmuch needed assistance to the IT Applications Team.

FINANCIAL IMPACTThe actual amount for Amendment No. 3 is $64,320.00, adjusting the maximum amountpaid through this extension to $257,280.00. Funds are available in the Major TechnologyUnallocated Reserves and to be transferred to the Professional Services account(195.1 090.05590).

509 Main St., 6th Floor, Dallas, Texas 75202(214) 653-6649

[email protected](214) 653-6327 (fax)

109

LEGAL IMPACTThe County Judge is required to sign Amendment No.3 after approval by theCommissioners Court. The Third Amendment has been sent to the District Attorney'sOffice, Civil Division for review.

STRATEGIC PLAN COMPLIANCEThe resource provided by the Personal Services Contract is consistent with Strategy 1.5 ofthe County's Strategic Plan: Maintain a Strong, Motivated Dallas County Workforce.

RECOMMENDATIONIt is recommended that the Dallas CO\U1ty Commissioners Court authorize the increase offunds to Amendment No. 3 at the not-to-exceed amO\ll1t of $257,280.00 which is anadditional amount of $64,320.00 above the original agreement amount.

Recommended by:

110

DALLAS COUNTYPURCHASING DEPARTMENT

Augus/27,2013

TO:

FROM:

SUBJECT:

Commissioners Court

Shannon S, Brown, Purchasing Agent

Annual Contract Extensions~.

BackgroundThe Purchasing Department reviewed information concerning the extension of the listedannual contracts in Table I below, The user departments were contacted and asked toprovide feedback/comments on the performance of each vendor and that department'srecommendation on extending the contract The response from each department is providedas an attachment to this briefing, In addition, each vendor has agreed in writing to continueto provide services at the original and/or amended terms, conditions and pricing structure setforth in the bid awards, The purpose of this briefing is to present these contract extensionsfor approval.

Operational ImpactBelow is a summary of the functions of each contract and the comments received from enduser departments,

RFP No. 2010-067-55121 Request for Proposals for Electronic Payments ProcessingServices and Solution Provider for the Dallas County Tax Office E-CommerceInitiativesThis contract outlines the services and fees provided by JPMorgan Chase Bank, NA and itswholly owned subsidiary Paymentech, LLC for the use of payment cards and e-checks forthe collection of taxes by the Dallas County Tax Assessor-Collector For the first extensionperiod, the Tax Office negotiated a fee reduction for e-checks to $0,00 per transaction,This fee change will continue for the final extension period of September 7, 2013 throughSeptember 6,2014, With the execution of this final extension option, these services will bere-solicited in January 2014,

Bid No. 2010-086·5203 Annual Contract for Microfilm Equipment and ConsumablesThis contract prOVides Microfilm Equipment and Consumables to the County Clerk's andDistrict Clerk's Offices, Both departments reported that the vendor has provided good toservice over the past twelve months, This is the final extension option for this contract

111

Bid No. 2012-083-6106 Annual Contract for the Purchase of SCBA Cylinders and MSAEquipmentThis contract provides SCBA Cylinders and MSA Equipment to the Fire Marshal's Office andSheriff's Department. The Fire Marshal reported that the vendor has provided good toexcellent seNice over the past twelve months. This contract has one (1) remaining extensionoption.

Financial ImpactFunding for each contract has been provided in the allocated bUdget for each userdepartment. In the event the contract is revenue producing, the fund receiving the revenuehas been identified,

Legal ImpactEach vendor listed has agreed in writing to extend the contract at the original and/oramended terms, conditions and pricing structure set forth in the bid award.

RecommendationThe Purchasing Department recommends the extension of the annual contract as listed inTable I. Individual court orders will be prepared for each extension on the next availableformal agenda.

........N

gs

Estimated Remaininjed Vendor(s) Annual User Extension Period Extensior

- ---_.Expenses Department

Ian Chase $0 Tax Office September 7.2013 NoneJA and its through September)wned 6,2014 I

aryntech, LLC

--_.~,._-~------------- _.--...•_---ervices, Inc. $22,094 County Clerk October 1, 2013 None

and District throughClerk September 3.9,2014 _.._--

Industries $25,000 Fire Marshal September 29,2013 Oneand Sheriffs throughDepartment September 28, 2014

- -----._...~-.- . ~~-

Awar'

Casco

HOVS

JPMor~

Bank,whollysubsidPayme

TitleBid/RFP

2010-067-55121

Annual Contract Extensions for August 27, 20131-------,----------,---

Request forProposals forElectronic PaymentsProcessing Servicesand Solution Providerfor the Dallas County

·1 Tax Office E-Commerce Initiatives

l2016=o86-~5263--- Annual Contract forI Microfilm EquipmentIt and Consumables

..

2012-083-6106 -Annual Contract.ior~the Purchase ofSCBA Cylinders andMSA Equipment

----,,------._._._.,~--_.,-~..._.

113


Ge<>ff Stong¢!' . . . . ..•...J,1', Morga" ChasWtreasu:r:t",,$e'etifit1e~Sel'ViC"S2200'RQ"Av<nue;$"Floof'D~I\"l', Te~ijsi75201.!i'787

RE,.,h COll!;rll¢t E~j(llls!on - RFP No, 201~'067 -5!2I Request for Proposals for Electronio Payment. processing Services.:at:i~·:;S'Ql.titiun-£\tf)vider;~fot:~::B.allaS;:e6iltft$~Cl'.ax>:(Jffi:ce:;E".cai:nmerce~,I:t:iiti~:ti;;/e_t' .

Dcar'Mr, S!~nll!'r;.

The arorelll'llltiOl1ed oontractb"tw\1J>n.Dalll\S CpUijly and'yo.ur organization .js'duc to',oxpire on September 06. 20\3, In;~:(l_~9rda'i1c~:~}Vith::te~ '~~:~e;:o~jginat~~H~,it~tiq~;~~:,~pql~,'~~~l ,'_~~r.ee1ti~~fljy',alt~,a~:ie$1,~~'i~;,~~~tf~,ctlj~~~~y,:.¢x:~~1d.ee:·f0fau ,additional 12 mon!h,tl.mtf(Sel'tein'bep07. 2013 'tbrougliSepteinber 06, 20'1'4), ;[<1\ 'terms,co"!l;tlmlS nniliptlc;ng structnr~

of;the origi-rtal':So1i:eitation 'Wc~t\d still::p:ie:vail ':tliifOti:gh/tl1e':4X:tertS.ioh:·,P~ri(J4,'~x'C{:pf;aHprqvidea:,;a11.d:ap1¢:~~~ed ilL'QJ~: ,~O'ptra~:t,

~e 'piJrptjse.:;~nhiS;]ett~~i;is ,tb:·s:9!S*jt.:;,Your:'i.n't¢n~p¥::~~~¥iIlg::~e.,~.~ten~~~n,<xf,th~:':cQ~tf~t.:, ,J:f.',4q:e&,~ot;c,?n;{t'jlut~:,acb-ntractua.l c:O'1nrrdtment; Y()u:r':'(y~p\)nse wiIt·,p,~.;AA,p:ff¢FQf¢.>;tefl$!pn: to'"na1l:M"CQunty~ :,11:vAH~:tfe,'re,y.j 6:tveffby-"tl1'e:C(Ju:n:ty3brc(.'Impliaacc 'Yith COfJtr-~t;terut~:I:·~d co,tidit]ons. A'¢Oeptancc::,:o'f lli'iS',:Qffer-::mlCl:,c6rtttflctUal::eotir,iiiitm¢rit,wHl:(:j:ccut-'\i,r:i'th;:th~'

pijbli~aliQil,jjf: a ,re,vi~ion"':tt:,:;the,c'd,ti:'1:i:at±fstRtl:d;g,.,the~extetisibn::pen-bd:aJid':an.y., 6t'het"·re:v·lsibn's',

J<ll~XleilkrQn~.·(\~J1\e'I"'<iftl.l~~i:l;"(\f#'1iC:l·.;Yil,t\J<ib~,"dqpll)qp'lall"l>lllty"(i:l"B~ri.)'rl.~f~l··f(lI!dil!g,c:qlil(ilClljtlY""i:lo,l).tfQ"""pC"d'p"tu~r'~g'''''Blel!i'bY''lll.lPi'''~llj'il",o,IY~~;·~B,d·'th •.j;na!.·~"prb\l~l;by(he.ball',.CollnWCoiniJ1ldonersC()1Jrt,.,

:~,leas~,fu~~~·tet)rp~,:~.~,c~tf1,l}:~~·~!UttthC~:~~i¢~gem:~~~'~;~Y'$i~piii~'JJ',¢J¢J:W:'~Hdf~~T#i~~,:~,gus:if6c:um¢:rii'dIbn~;:Wjth·:ah'!bP.datedEEOl fO,rm'(aftltchedHo !'he'Dalla. COUJ1ly Purch,sing Department, 509 Mail! Street, 6'" Floor., Room'623, Danas, 'Texas, r""214,653,~44\) or, email.XJ!tQ.lja.MllCullnc11(tlO.iIilllMccg.ny.ot.t no later than Augnst 19, 2013,

M"ep.liiti~v;

:J? ~'" o..A.

(;114) 653·7433· Fax (21'4) 653-7449. Glori"McCui!och(ili(\lJllaSC1>11rity,(Jl'g

114


August 6,2013

To:

From:

Subject;

John Ames, Dallas County Tax Assessor/Collector

Gloria McCulloch, Purchasing Department

RFP No. 20 IOR067-5121 Electronic Payments Processing Services and Solution Provide for the Dallas County £.Commerce Initiatives

The afol'ementioned contract, as awarded to JPMol'gan Chase Bank, NA., is due to expire on September 06~ 2013. As the ContractManager for the service and/or goods cov("'''fed under this solicitation your department has three (3) options:

Please sign andreturn thisform with all comments and/or revisions (tj'ony) to the PUr'chasing Department, Attn: Gloria McCulloch nO laterthan August 16, 2013. ShOUld you have any questions, please contact me at 2/4,653.7433. Your cooperat;on to this matter is greatlyappreeiated

Please initial one (1) only 9nd sign below,

Option 1: Re-solicit this contract, revision and lor changes are required to lhe current soHcitation requirements.

Option 2: Services and/or goods stated in this contract are no longer required by this department please cancel all futuresolicitation requests relating to this contract.

Option 3: Exercise the final extension/renewal option set forth in the bid/rfp proposal agreement based On existing termsand conditJons. All extensions/renewals are subjected to final approval and authorization by the Dallas CountyCommissioners Court.

Service cummtly petiorrned by the Contract01{s) is/arc 111 cornpliant.-'e with contract requirements. As a result. thisdepartment request that the contract be extended for an additional twelve (12) month period,Note: Ifyour department chose to extendfrenew, how would you rate vendor performance for the requested servicesand/or products over the past 12 months, (This survey inf.ormation is required as part of the extension/renewalprocess for Commissiol}ers Court),

1, How would you rate each vendor quality of work performed: Excellent (4), Good (3), Satisfactory (2), or Poor (1).Please state response IHlre » J

2.

3.

4.

5.

6.

Was work completed or products delivered in a timely manner: 5- Always (5), 4~ Most of the time (4), Some ofthe time (3),Seldom (2), or Never (1). Plcas.e state response here» ¥How would you rate each vendor's responsiveness to Dallas01 inquires or problems: Excellent (4), Good (3).Satisfactory (2), or Poor (1). Please state response here »

How would you ratc vendor employee courtesy: Excellent (4), Good (3), Satisfactory (2), or Poor (1).Please state response here » if:How would you rate each vendor overall performance for the requested services/and orpj:9ducts over the past 12 month?Excellent (4)~ Good (3), Satisf-actQfY (2), or POOl' (1), Please state response here» *-AllY issues or major problems with the incumbent vendor overlh~ past 12 month? Yes _ or No ~

If yes, please state the issues or problems Jncludlng details (ifllddit[onaJ space is required for all commcnL~ attachment is allowed),

~~ lOrized Sig~atu~eor-Contract Manager

Pri ted Name (fi'orn above), ~"'I. fL, 4W"\o509 Main Street, 6111 Floor, Suite 623, Dallas Texas 75202~3340

(2J4) 653·7433. Fax (214) 653·7449. GJQria,McCt!llQch~llascountv.org

Date

DALL~S CO PURCHASING Fax '2146537878

115

Rug 1 2013 9'58j

P.02


Auptl,2013

JeITY HoltomROV Service', lne.12900 Scnl3c St" Suite i/3&0Farm", Branch, Texas 75234

Referenoe, Bid #2010-086·5203Annu.1 Controot for Microfilm Equipment IDd Consum.bl..

Dw Mr. HalWm,

The aforementioned contrllOt between DalJM County and ROV Services, lne. will expire onSeptember 30, 2013. The Dallas County Purchll.ling Department is roque,ting"'tat your cornp"'"yextend thi, ccntr""t for ll11 .oditional twelve month period, to include terms, conditions and pricingset forth ill.1b. original bid award,

Ifyou ttre interested in extendlrJj the curten1 contract t"or an l\ddhional tw~lve month p..m.od pleasecomplete the form below ""d return Augu,.~, 20l3. Ifyou de.1re to cxtond thi, 000","'" we willalso need iUl updated insurance oertlflcate and • cu,.,.nt Vendor Statistical RepOrt submitted.

ShOUld you hove any question, pl.~ reel free to «lnt""t me at 214-653-7933,

Sine=ly, C\ 0Deb~~Don.. County Purehuing Depllrttnenl

Ple..ech~ on';

Y"';l. -:£.-[-Itw't;~ to extand tftC- QontN.ct with Dallas: CountY at the prices established in Bid~2010·086-5!M for 11\ additional tw.lve mOo.(b p.riod (October 1, 20U through Sep_ber 30,2014)

509 Main Street, Suite 623, Dallas Texas 75202-3340(214) 653-7933. Fax (214) 653-7878. debra.moms@dallascounty,org

,.

'j,',.:,

, :i!

I!

.. '.~

116

Date:

TO:

FROM:

SUBJECT:


July 29, 2013

Ed Bailey, County ClerkVirginia Etherly, District Clerk

Debra Morris

Bid No. ;W I0-086-5203 Annual Contnlet for Maintenance ofMicrofilm Equipment andCOllSumables

The aforementioned e01ltnlct, as awarded to HOV Services, Inc. is due to expire on September 30, 2013. Astbe Contract Manager for tbis service, your department has three (3) options:

Option I:

Option 2:

Option 3:

Exercise the extension option set fortb in the bid based on existing terms and conditionsAll extensions are subject to tinal approval and authociVltian by the Dallas CountyCommissioners Court.

Re-bid this eontnlct. I(your departInent chose to re-bid, please update any requiredrevisions to the specjfications. lenn" conditions, and requirements.

The services andlor goods stated in this contract are nO longer required by this department.Please cancel all future solicitation requests relating to this contract.

Please ,ign and return thIS form with all comments and/or revisions (if any) IX) the Purchasing Department,fax number 214-653-7878, attn: Debra Morrh, no later than Augustl,20l3. Should you have anyquestions, please contact me at :214-653-7933. Your cooperation is greatly appreciated..

REPLY: Upon review of th~ aforementioned cootnIct; (plea.e inItial Oll~ aod Bign belqw).

[VE I Services currently performed by the conlractar(s) isla.r<! in compliance with contractrequirements. As a result of the conlTact extension options contain.ed. with thesolicitation, this department r~Quests that the contract is extended for an additionaltwelve (12) month period. If your department cho~e to extend, how would you ratevendor perfonnance for the reque~ted S<!rvic<~ andfor produets over the past 12months? (ThiB survey infonnation I. required per Commi.sioners Court reqllest).

.1. How would you rate each vendor's quality of work performed?4-Excellent, ]-Oood, 2-Satisfactory, or I-Poor.Please Bbte response &e",,__3__

2. Was work completed or products deUvered. in a timely manner?5-Alwa.ys, 4-Most oHhe time, 3-Some of the time, 2-Seldom, or I-NeverPleall<! state response here_3__

3. How would you rate each vendor's responsiveness to .oall ... County inquiriesor problems?4-Excellent, 3-00od, 2-Satisfactory, or I-Poor.Please slate response here__3__

509 Main Smoot, 6" Floor, Suite 623, Dallas Texas 75202-3340

117

4. How would you rate vendor employee courtesy?4-Excellent, 3-GooO, 2-Satisfactory, or I-Poor.Plesse state ne~ponse he,,"_3__

5, How would. yOll rate oach vendor overall performN1ce for tJ,e requestedservices/and or products over the past 12 months?4-ExceJlent, 3-Good, 2-Satisfactory, or I-Poor.Please state response here_3__

6. Any problems with the current vendor over the past 12months? [ J Yes or [ X l No (check one) Ifso, state the problems.

Please re-bid this contract. Revisions are required and have been made.

Services and/or goods stated in this eonlTllct are no longer required by this departrne.ntPlease cancel all future solicitation requests relating to this contract.

ignl\turee Virginia Etherly

Ce: File Bi.d No. Bid No. 2010-086-5203

7/30/2013Date

118

Date:

TO:

FROM:

SUBJECT:


July 29, 2013

Ed Bailey, County ClerkVirginia Etherly, District Clerk

Dehra Morris

Bid No, 2010-086-5203 Annua,1 Contract for Maintenance of Microfilm Equipment andConsumahles

The aforementioned contract, as awarded to HOV Services, Inc. is due to expire on September 30, 2013. Asthe Contract Manager for this service, your department bas tbree (3) options:

Option J:

Option 2:

Option 3:

Exercise the extension option set forth in tbe bid based on existing terms and conditions,All extensions are subject to final approval and authorization by the Dallas CountyCommissioners Court.

Re-bid this contract. If your department chose to re-bid, please update any requiredrevisions to the specifications, terms) conditions, and requirements.

The services and/or goods stated in this contract are no longer required by this department.Please cancel all future solicitation requests relating to this contract.

Please sign and return this form with all comments and/or revisions (if any) to the Purchasing Department,fax number 214-653-7878, attn: Debra Morris, no later than August 1,2013, Should you have anyquestions, please contact me at 214-653-7933, Your cooperation is greatly appreciated,

REPLY: Upon review of the aforementioned contract, (Please initial one and sign below).

[vk ] Services currently perfonned by the contractor(s) is/are in compliance with contractrequirements. As a result of the contract extension options contained with tbesolicitation, this department requests tbat the contract is extended for an additionaltwelve (12) month period, Ifyonr department chose to extend, bow wonId yon ratevcndor performance for the requested services and/or prodncts over the past 12months? (This snrvey information is required per Commissioners Comi (·equest).

1. How would you rate cach vendor's quality of work performed?4-Excellent, 3-Good, 2-Satisfactory, or I-Poor.Please state response here__3__

2, Was work completed or products delivered in a timely manner?5-Always, 4·Most ofthc time, 3-Some of the time, 2-Seldom, or I-NeverPlease state response here__3__

3. How would you rate eaeb vendor's responsiveness to Dallas County inquiriesor problems?4-Excellent, 3-Good, 2-Satisfactory, or 1-Poor.Please state response here_3__

509 Main Street, 6mFloor, Suite 623, Dallas Texas 75202-3340(2J4) 653-7933 • Fax (214) 653-7878. debra.morris@dallascounty,org

119

4. How would you rate vendor employee courtesy?4-Excellent, 3-Good, 2-Satisfactory, 01' I-Poor.Please state response l1ere_3__

5. How would yOll rate each vendor overall perfonnance for the requestedservices/and or products over the past 12 months?4-Excellent, 3-Good, 2-Satisfactory, or I-Poor.Please state response here_3__

6. Any problems with the current vendor over the past 12months? [ ] Yes or [ x 1No (check one) Ifso, state the problems.

Please re-bid this contract. Revisions are required and have been made.

Services and/or goods stated in this contract are no longer required by this department.Please cancel all future solicitation requests relating to tilis contract.

____V~Ko- _Aufhorized Signature

july 29, 2013Date

Printed Name _ Venus Ko _

Cc: File Bid No. Bid No. 20]0-086-5203

DALLAS CO PURCHASING Fax:I2146537878

120

Rug 1 2013 9:56 P.02

DALLAS .OUNTYPURCHASIN DE?ARTh1ENT

August 1, 20U ,

lam.. P. Smifu i ,Cll!lcQ Industries 1·lSI? W.N. Canier l!';ukway, Su t1! 118Grnnd Prairie, TeJlflS 75050 .

Reference: Bid # 2012·083·610·Annual Contract fO\' the Purel1a; ofSCBA Cylinders I MSA Equll"'''lnt

Dear Mr. llmith,

The aforementioned conlract be(!ween Da.l1all county and Casco Indl.\~ttle$ wlll explte onSeptember 28. 2013, The DlIl~COUl1ty PurchMlng De~ll1'tment Is requ¢!rtlng llmt YOUr companyextend this oontra<lt for anl\ddi Ollal twelve month PllIlod, to metude terms, condttlons and pricingset fOl'ili In the original bid aW • '

IfYOli lite Intl!restM In exrendin, the ellll"ellt contraJ:t for an additional twelve month period pleasecomplete tho folTl\ below and J1$m hy AU(llJ!t $.2013. lfye\! de.lr" to "Ktend thill c:<Il'1tra.e1 wewill also need an updated imuro,n~e certificate IIml a 91l""'l'1t vendQr Statistlclll Report &Uhlllll:te<;l,

Shotlld you hava lIllY questions fleas\! feel free to COntllCt me at 214-633-7933.

SlnOOtOly I()0Debm~~D.llllll county Purohasmg DcpllA'tment

iPlCllSe cheek one: i

I .

Yes ~a!ll'ee to extend thJ eOlltraCl with Dallas County at the prlce~ establish~d In Bid#2012·083·6106 for an addjtio~.l twelve month period (Septomber 29, 21)1j t1lrough Septombe'Zl,'014>,iPl,£A.,$tE; $'~E 1N'cArJ.Jf'f",G'Ji,.;rU L.E'\'\<£J f',r 0'0 I "'C.l\.IiiA,5( p.~<

No 1e:l11Dot. d the ebntraot beyond SeptembOl' ::lS, 2013,I

o

509 Maln S reet, Suite 62:3, D~UIlS Texas 752(.12.3340(214) 653-7933., F (214) 65~-7878. debra.Iitorris@dal1asl:oul1t'y.org

121

The~'Com<1t ·.._.1..." . Pfl tY

August 7., 2013

Debra Morris, BuyerDallas County Purchasing Departmebt

iDear Ms. Morris, II ~m writing to inform you that MBA wout like to Implement a 5% price increase on the MSA Self ContainedBreathing Apparatus on the upcoming c ntract between C~sC() InouWles aM Oall8$ County. This price ctJange isnecessary, as we have incurred cost inc ases on raw m.eterials and transportstion.

Despite this Increaser the Dallas counlYf'Will still be receiving prIcing that 1$ :sIgnificantly below the M$A General PriceUst, daled January 1. 2013. We trusl yo understand the circumstances surrounding this change, and we thank youfor your continued business.

Sincerely, I,Scott BeckerFlrsl Responder Sales Manager

ii

'I

122

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. I

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123

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1i:BLSIII m.LAl! or LAnOR STATISTICsu.s. nr.rARTMENTor L\BOR

124

NEWS RELEASE

Transmission of materi.al in this release is embargoed until8;30 a.m. (EDT) Tuesday, .July 16,2013

Technical information; (202} 691,7()OO ' [email protected] ' www.bls.gov/cpiMedia Contact: (202) 691 ,5902 • [email protected]

CONStJMER PRICE INDEX. - JUNE 20:13

USDL-I3·1342

Tbe Consumer Price lEdex fol' All Urban Consumers (CPI-U) increased O.S percent in June on aseasonal1y adju:sted basis, the U.S. Bureau of Labor Statistics reported today. Over the last 12 months,the all items index increased J.8 percent before seasonal. adjustment.

The gasoline index rose sharply in June and accounted for about two thirds of the seasonally adjusted allitems change. Othc-f energy -indexes were mixed, with the electricity index ftSrng, but the indexes fornatur.al gas.-,and fuel oil dec.lining. The food index incrcas('d in June as the index fiJI" food at home turnedup afler deel ining in May.

The index ,foI' all itelns less food and energy increased_O.2 perccnt:in June" the same increase as-in May.Adval1ces in the indexes for shchcr, lTIcdical care, and apparel accounted for' most of the -risc).wj,tbincreases in the indexes for new Veh.icles' and househoid thrnishings"and operations also: contributing.The indexes for airhne-.fares j used cars:and trucks, and recreaiion-<dl·declined in JtlJile.

The all items index increased 1,8 pereeut over the last 12 months, an increase from Jast month's].4percent fi.gure,. The index for aj] items less food and energy bas risell ].6 percent over tbe last year, thesmallest 12-month change sin"e June ZOllo The energy index has risen 3.2 percent over the span, andthe food index has increased L.4 percent.

Cha rt 1. One'<month percent cl'ia:nge-hl, cPl for AH:Urball Coh'surn{!'r$.i(CPI.Ij~~,'$f)j~so"ally-aJ;fjtlfl:te'd,.j:fJl'W-t()1'2••JUi'te' 2013Percent change

, •..• ~·".._"~·_~..·c,,· •

08 0.7

06 0.5 0.5

I04 I I 0.20.2 o1

11III 0.0.. 0.0 0.00.0 II .. I-02 '

·02 ·02-0.4

·04

Jun'1'2 Jut Aug Sop Oct Nov Dec Jan Feb fMar Au'

01-May

05

IJun'13

125

Chart·2, 12..monUlparc'e:l1t dhartge In-CPI for All Urban CQrisumers'(CPl"t)J, not.seasonally adjusted, June ,201'2· June-,,20i3Percent change

1A

LOJun'12 Jul Sep Oct Nov Dec Jan Feb 1\i'Iar I'fr M8y Jun'13

-;.(,~",,~, AH items

·.1 .2 .0 -.1 .0 .0 .2 -.2.2 .1 ·.3 .1 .3 .0 3 1.2

·.3 .2 .8 12 .6 -.f •.4 -2,3.1 .8 " 'I ~'l.O ·.3 .2 • ••

"'.3 .1 -.4 1 .1 ·.5 .5 .1.2 ,3 .2 .2 ,1 .2 .2 2.3.f I .2 .2 .2 .2 .3 .2 2.3

i.1 5 .1 .2 -.2 A ·.f 25.2 ., .3 ~.1 .0 .4 28

Tabl& A, P&,contc"angoo In Cf'l for AIr Urban e'm"Um.", (CPI-tJ): U;S;, cfty"verageI _' , _ , '. il-- Seasonally adtusta{j'chllihg€S from,pre~l'lg-month I Un·I -l--"'~T~""-"'-' I I "--r-~ adju,''''': Dac. I Jan: i Feb. I Mar. Apr. May i June I 12·mos.

; 2.012 I" 2.013 l 2013 I 2013 2013 . ,I 2013 I 2013 IJu~.~d:13

A~:oms:.....................:::::;:::J .g " ..:og1 II :~ I ·Z "~.";j_ .....ii ;~Food at home: ." .. .,.."." ...."................ ,;2 .1 -.1 'j I ·.3 ,2 .nE~~~/~Y from'hOme 1- :.. :~:.,.:>:'..:.:..'.:..~.: ~:~! .1.7 I s:~ I "2:~ -4,31 :~ 3:: ;:~Energy commodities " -., ... ".... -1.5 -3.0 I, B.6 -4.1 ..7,9 ·.1 5.7 2.6GasoHne (all types) , '............. ~1,9 ~3.0 I 9:1 -4.4 -8,1 .0 8.3 2.8Fuel ~~ 1 " " ,.... .0 -.21 3.1 \ ·:U -4.4 I -2.9 ~,5 1.8

EnergyoorvJC6S......................... ,3 .4 .51

".2. 1.4' 1.2 .1 4.0Electrlclty ...,.. , ...,.2 1.1 .31 -.8 .5 .8 .2 1.9UUliiy(piped)gaSservie:t!,~..." .."."i .7 -1.71 1,:2 1.0 4,4 2.4 -.4 11.7

AJlltemslessfoodandenergy "'! .1 .3 ,2 .1 .1 .2 .2 1.6Commodities 1e$S food and energy !

N;~~::::""" ....jUsed can; &l"ld trucks- , ,Aflpare~ " " "'," ",Moojcal care comrr.oolt~ "'"'' .',.." " I

SelVices less energy services , /SheKer . .. ..•.." .. " -.iTransportafioo services iMlUilcal cere se.rvk;es ,.... , 1

1 Not: seas-enaRy adJusled,

·2 .

126

Date:

TO:

FROM:

SUBJECT:


July 29, 2013

Robert De Los Santos. Fire MarshalCaptain Donald Pressnell, Sheriff's Department

Debra Morris

Bid No. 2012-083-6106 Annual Contract for the Purchase ofSCBA Cylinders / MSAEquipment

The aforementioned contract, as awarded to Casco Industries, Ine. is due to expire on September 28, 2013.As the Contract Manager for this serviee, your department has three (3) options:

Option I:

Option 2:

Option 3:

Exercise the extension option set forth in the bid based on existing terms and eonditions.All extensions are subject to final approval and authorization hy the Dallas CountyCommissioners Court.

Re-bid this contract Ifyonr department chose to re-bid, please update any requitedrevisions to the specifications~ tenns, conditions, and requirements.

The services and/or goods stated in this contract are no longer required by this departmentPlease cancel all futnre solicitation requests relating to this contract.

Please sign and return this form with all comments and/or revisions (if any) to the Purchasing Depattment,fax number 214-653-7878, attn: Debra Morris, no later than August I, 2013. Should you have anyquestions, please contact me at 214-653-7933. Your cooperation is greatly appreciated.

REPLY: Upon review of the aforementioned contract: (Please initial one and sign below).

[ ..-( Services currently performed by the contractor(s) is/arc in compliance with contractrequirements. As a result of the contract extension options contained with thesolicitation, this department requests that the contract is extended for an additionaltwelve (12) month period. If your department chose to extend, how would you ratevendor performance for the reqnested services and/or products over the past 12montbs? (This survey information is required per Commissiouers Conrt reqnest).

I. How would you rate each vendor's quality of work performed?4-Excellent; 3-Good, 2-Satisfactory, or 1-Poor,Please state response here ...3

2. Was work completed or products delivered in a timely manner?5-A1ways, 4-Most of the time, 3-Some of the time, 2-Seldom, or I-NeverPlease state response here L./

3. How would you rate each vendor's responsiveness to Dallas County inquiriesor problems?4-Excellent, 3-Good, 2-Satisfactory, or I-Poor.Please state response here .$

509 Main Street, 6ili Floor, Suite 623, Dallas Texas 75202-3340

]

127

4, How would you rate vendor employee courtesy?4-Excellent, 3-Good, 2-Satisfactory, or I"Poor.Please state response here~3",,'__

5, How would you rate each vendor overall performance for the requestedservices/and or products over the past 12 months?4-Excellent, 3-Good, 2-Satisfactory, or I-Poor.Please state response here 3

6, Any problems with the current vendor over the past 12months? [ ] Ycs or [<-1 No (check one) If so, state the problems,

Please re-bid this contract. Revisions are required and have been made,

Services and/or goods stated ill this contract are no longer reqnired by til is department.Please cancel all future solicitation requests relating to this contract.

Signature ~

Printed Name~~_/

Cc: File Bid No. Bid No, 2012-083.j)I06

Date

August 21,2013

DAlLAS COUNTYTrail and Preserve Program411 Elm Street, 3'd FloorDallas, Texas 75202

To:

Through:

From:

Subject:

BACKGROUND

Commissioners Court

Rick Loessberg, Director ofPlanning & Development ItfIt--Rose Adame, Park & Open Space Administrat~

Request from City ofLancaster for Permanent Sanitary Sewer Easement at theCounty's Tenmile Creek Preserve

The City of Lancaster has requested a permanent sanitary sewer construction easement across theCounty's 125-acre Tenmile Creek Preserve for the installation of an eighteen-inch sanitary sewer toreplace an existing twelve-inch line.


The City first approached the County last year about replacing the existing sewer line. At that time,it was thought that the City already had an easement as the line that was to be replaced had beenthere for over forty years (as a point of reference, the County acquired the property for the preservetwenty-eight years ago). However, that was not the case, and when this was discovered, staffinformed the City, and the two parties jointly began working together to produce the necessarydocuments for such an easement.

It has been determined that a permanent easement forty feet wide and 2395 feet long (i.e., 95,815square feet or 2.1996 acres) is needed. This easement, which is shown in the attached Map, islocated where it was originally thought an easement was already held.

All requirements specified by the Park and Open Space Program have been incorporated into theproposed easement. The permanent easement shall become the responsibility of the City ofLancaster to maintain. The final documents reflect that the County retains the surface recreationrights, and any damaged surfaces will be re-seeded with grasses and wildflowers appropriate to thesoils in the Preserve. Also, any damages to native trees shall be mitigated and resolved with the Cityin accordance with their Tree Preservation Ordinance.

Please note, however, that before the Commissioners Court had a chance to formally consider thiseasement request, the City proceeded to replace the sewer line without the County's knowledge orapproval. Staff has since inspected the area and has determined that the work was done within thearea of the proposed easement and that no damage, other than removing the 39 trees that weresubject to remediation which was anticipated, has been done to the Preserve (had there previouslybeen a properly maintained easement, the trees that have now been removed would have never beenthere in the first place).

411 Elm Street, 3'" Floor Dallas, Texas 75202 [email protected]

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The City and its contractor have also complied with all insurance and indemnification requirementsand provided the required insurance certificates to the County.

FINANCIAL IMPACT

The City will compensate the County for the permanent easement which Public Works staffestablished the fuir market value to be $2,420 and the fee for the in-house appraisal is $4,199.15.The total reimbursement from the City is $6,619.15. In addition, the City has agreed to install thefollowing identification sign, which is identical to the one that is located on the Preserve's east side,on the west side of the Preserve to compensate for the trees removed.

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Tn; \\1U CREEK PRESERYE\T L \ '\, \STFR

The fee for the sign is $3,337, and staff considers this to be adequate compensation.


Providing the requested easement for a sewer line is consistent with the County's Strategic Planwhich specifically recommends that Dallas County be the destination of choice for businesses andresidents and that it be a model governmental entity.

RECOMMENDATION

It is recommended that the County approve the proposed sanitary sewer easement for the installationofa sewer line across the County's 125-acre Tenmile Creek Preserve with all costs for appraisal andacquisition to be reimbursed by the City ofLancaster.

Attachment

cc:Alberta Blair, Director ofPublic Works

411 Elm Street, 3"' Floor Dallas, Texas [email protected]

214-653-6653

Ten Mile CreekPreserve

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128

DALLAS COUNTYOFFICE OF BUDGET AND EVALUATION

August 20,2013

TO:

THROUGH:

FROM:

SUBJECT:

Commissioners Court

Rya~~Wn, Budget Officer

Office of Budget and Evaluation Staff

Conference/Travel/Training Requests

The following departments have requested approval for Conference/Travel/Training. Therequested amounts listed are estimates. All reimbursements for hotel and meals are reimbursedaccording to Dallas County policy with receipts. Mileage reimbursements are reimbursed at theapproved rate at the time oftravel. Additional documentation is available for further reference.

Elected OfficialslDepartments notifying Commissioners Court ofConference/Travel/Training fund requests that do not require Commissioners Courtapproval under State Statues

NONE SUBMITTED

Elected Officials/Departments requesting Conference/TravellTraining approval for fundsthat have Commissioners Court authority

COUNTY CLERK - requests approval for John Warren, Mr. Ed Bailey, Anthony Oliver, andYolanda Craig to attend the Urban Recorders Alliance Conference in San Marcos, Texas onSeptember 25-27,2013. The total estimated cost to attend is $2,433 - ($1,463 - hotel, $175registration, $255 - mileage, $420 - meals, and $120 - Parking). Funding is available in theRecords Management Fund.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340(214) 653-6363 • Fax (214) 653-6517 • [email protected]

129

CRIMINAL DISTRICT COURT #7 - RE-BRIEF TO REQUESTS EMERGENCY RESERVESIN THE AMOUNT OF $394 SHARON JOHNSON TO FLY INSTEAD OF DRIVE - Originallybriefed July 2,2013 - Sharon Johnson to attend the TACA seminar in San Antonio October 14,2013 - October 18, 2013. The total amount requested is $1,218 ($325- TACA Fee Policy, $424hotel, $324 - mileage, and 145 - food). Funding is required from Emergency Reserves.

254TH FAMILY DISTRICT COURT - Judge James Martin notifies Commissioners Court ofhis attendance at the 391b Annual Advance Family Law Course in San Antonio, TX, Aug. 4-8,2013. The total cost to attend payable to 38th Annual Advance Family Law Course to attend is$718.0 for the hotel at the conference. Funding is available in DDA 120.4210.2230

TEXAS A&M AGRILIFE EXTENSION SERVICE -requests approval for mileagereimbursement for Alexandra McGrane who traveled to Kaufman County on July 23,2013 andRockwall County on July 24, 2013 for training. The total reimbursement request is $98. Fundingis available within budget.

TAX OFFICE - requests approval for Monica Atsu to attend a 7 hour virtual seminar for HumanResource professionals. The total cost ofthe course is $2,220 ($1,695 - seminar registration and $25- exam cost). Funding is available in the department's DDA.

JUVENILE DEPARTMENT - requests approval for the following:

a) Richard Jackson to escort transportation of juvenile (Noah Kekoa Krise - Dallas CountyJuvenile Department - Marzelle Hill Center) to Ontario/LA, CA Ontario InternationalAirport. Judge Herrera ofthe 3041b Judicial District Court, Court Ordered the Dallas CountyJuvenile Department to escort Noah Kekoa Krise (juvenile) to California due to the Guardiannot being able to pick up the juvenile. Judge Herrera Court Ordered the Guardian toreimburse Dallas County $470 for travel expenses. The Ontario/LA, CA InternationalAirport is located at 2500 E. Airport Drive, Ontario, CA 91761 with travel on September 10,2013. The total estimated costis $503 ($483 - flight and $20 - food). Funding is required inUnallocated Reserves.

b) REBRIEF OF (7/9/2013) FOR CANCELLED FLIGHT FEE - for Rosalynn Blackman toattend the Title IV-E Fiscal Training in Austin, Texas from August 1 -2,2013. The totalestimated cost is $483 ($35- rental car, $98 - hotel, $56 - food, $100 - rental car fuel, and$194 - cancelled flight fee). Funding is required in Unallocated Reserves.

c) John Pita, Ph.D. renewal Licensed Sex Offender Treatment Provider. The total estimatedcost for license renewal is $315. Funding is available in 120.5110.2150.

SHERRIF - requests approval for the following:

a) Josie Reyes and Jennifer Valencia to attend the El Centro College in Dallas, Texas onSeptember 18, 2013. The total cost to attend is $50 for registration fees. Funding isavailable in the escrow funds 91046.

b) Josie Reyes, Michelle Hopkins and Jennifer Valencia to attend the City Career Fair AnnualDiversity Employment Day in Dallas, Texas on September 19, 2013. The total cost to attendis $700 for registration fees. Funding is available in the escrow funds 91046.

130

c) Josie Reyes and Michelle Hopkins to attend the Cumulus Media Job Fair in Arlington, Texason September 25, 2013. The total cost to attend is $750 for registration fees. Funding isavailable in the escrow funds 91046.

d) Donna Arnold to attend the Annual Training for Certified Property/Evidence Technicians inAustin, Texas from October 21-25, 2013. The total estimated cost to attend is $1,254.Funding is available in escrow funds 91046.

e) P. Stroud and J. Bledsoe to haul the donkeys to Peaceful Valley in San Angelo, Texas onAugust 27, 2013 and August 29, 2013. A truck and stock trailer will be used fortransportation. The total estimated cost is $80 ($40 per trip). Funding is available in120.3125.4010.

CONSTABLE #1 requests approval for Carolina Garcia to attend the Legal Update Course#3182 at the NCTCOG Police Academy in Arlington, Texas on August 21,2013, The totalestimated cost to attend is $40 forregistration. Funding is available in the escrow funds 21362.

Notifying Commissioners Court of ConfereneelTravel/Training funds used by GrantPrograms

INSTITUTE OF FORENSIC SCIENCES - requests approval for the following:

a) Justin Schwane and Aria McCall to attend the ASCLD/LAB Uncertainty of Measurement200 Toxicology course including training in application of new accreditationrequirements to the Toxicology Laboratory from September 29 -October 2, 2013 Denver,CO. The total estimated cost to attend is $3,472 ($900 - transportation, $894 plus taxhotel, $528 - food, $950 - registration fees, and $200 - baggage fees, shuttle, groundtransportation, and parking). Funding is available in 466.0.2462.2013.0.3403 in theamount of$950 and 466.0.4210.2013.0.3403 in the amount of$2,522.

b) Raymond Cooper to attend the Association of Fireann and Tool Mark Examiners annualtraining seminar in Albuquerque, New Mexico from June 23-28, 2013. The request is forregistration fees only. Funding is available in Improving DNA Profiling grant466.0.04210.2009.0.3000 in the amount of$340.

JUVENILE DEPARTMENT - requests approval for the following:

a) Virginia Ward from the Dallas County Juvenile Department to conduct a Site Review at"Rite of Passage, Inc.". The Site Review will be conducted at the Rite of Passage, Inc.,Queen Creek, Arizona from August 26-29, 2013. The total estimated cost is $684 ($333hotel, $284 - food, and $70 - airport parking). Funding is available in the Dallas CountyJuvenile Department's State Aid (466.4010.7108.2013).

b) RE-BRJEF TO INCLUDE COST OF FOOD PER VISIT - Sarah A. Fisher to conduct aMonthly Title IV-E Worker Visit at the "Pegasus Schools, Inc.". The Monthly Title IV-EWorker Visit will be conducted at the Pegasus Schools, Inc., located at 896 Robin RanchRoad, Lockhart, Texas on August 14, 2013, September 11, 2012, October 9, 2013, November13, 2013, and December 4,2013. The total estimated cost is $100 for food for each site visit.

131

Funding is available in the Dallas County Juvenile Department's State Aid(466.4010.7125.2013).

HEALTH AND HUMAN SERVICES - requests approval for the following:

a) Maurice Murray to attend the 2013 US Conference on AIDS from September 7-11, 2013in New Orleans, Louisiana. The total estimated cost to attend is $2,315 ($500 transportation, $600 - hotel, $210 - food, $100 - taxi, $745 - registration, $100 - airportparking, and $60 -luggage fee). Funding is available in SAMSHA #8736.

b) Elizabeth Smith to attend the TSCIP Infection Control Training from August 29 - 30,2013 in Kerrville, Texas. There is no cost to Dallas County for staff to attend.

c) LaShonda Worthey to attend the 2013 CEDD Health Equity Summit in Austin, Texas fromAugust 27-30,2013. The total estimated cost for these activities is $359 ($219- mileage and$140- food). Funding is available in VD Epidemiology #8706 HIV Prevention.

d) Rita Kucmierz to attend the Enhanced Threat and Risk Assessment from August 20-21, 2013in Dallas, Texas. The total estimated cost is $20 for parking fee. Funding is available in VDEpidemiology #8723 - PHP.

a) Anglinette Stratford attended the H0250 - Homeownership Counseling Certification:Principles, Practices and Techniques, Part 1 in Portland, Oregon from May 5 -11,2013. Thetotal cost to attend was $684 for airfare. Funding is available in grant #9803-2460.

b) Pamela Smith to attend the National Conference on Health Communication Marketing andMedia in Atlanta, Georgia from August 20 - 22, 2013. The total estimated cost to fund is$458 ($408 - airfare and $50 - baggage fees). All other related expenses associated with thistravel will be paid by the National Conference. Funding is available in grant #8723 - PHP.

c) Jesse Wade and Alicia Toombs to attend the Cross-County Meeting in Denton, Texas onAugust 30, 2013. The total estimated cost to attend is $41 for mileage. Funding is availablein grant #8725.

d) Emily Gore and Tammara Scroggins to attend the Cross-County Meeting in Denton, Texason August 30, 2013. The total estimated cost to attend is $41 for mileage. Funding isavailable in grant #8723.

132

DALLAS COUNTYOFFICE OF BUDGET AND EVALUATION

August 27, 2013

TO:

THROUGH:

FROM:

SUBJECT:

Commissioners Court

RyGrown, Budget Officer

Erica Terrazas, Budget and Policy Analyst

Sheriff Basic Correctional Officers Course Academy

BACKGROUNDThe Texas Commission on Law Enforcement (TCOLE) Standards requires that a BasicCorrectional Officcr Course be a minimum of96 hours (2 weeks and two days). Any trainingabove the minimum, deemed necessary to effectively teach the learning objectives is the decisionof the Dallas County Academy Staff. Currently, Dallas County provides four weeks of trainingin the Basic Correctional Officer Course, with two weeks after that includes direct supervisionand interpersonal communication training upon officer receiving a license.

The Dallas County Sheriff s Office proposes that training be reduced to two weeks and two days.Tbe purpose of this briefing is to notif'y Commissioners Court of this proposed change.

IMPACT ON OPERATIONSUpon completion of the classes, a trainee would be assigned to a Training Officer for a one-weekorientation within the Jail Facilities. After orientation, the Detention Service Officer traineewould be given a detention assignment. The DSO would be provided information and a scheduleto complete the TEEX Basic County Corrections Course. Once trainees have completed the

. course, they will be scheduled for the Physical Skills Class. They receive a permanent license, upon completion ofboth the exam and physical skills training.

Those Detention Officers who do not complete the course in the allotted time must pay anyadditional fees, as required by TEEX (Texas A&M Engineering Extension Service). Officerswho fail the TCOLE licensing exam will be ordered to report to the Academy for remedialtraining prior to making a second attempt on the licensing exarn. The time needed for remedialtraining would be determined by the Academy staffbased on testing administered by Staff, whichshould not exceed five (5) days.

FINANCIAL IMPACTThe cost per trainee for the online TEEX Course and Exam is $200, with approximately 120trainees per round at a total cost of $24,000 per round. The County receives a $50 credit perofficer who passes the exam. The new BCOC will be 144 hours shorter than the current program,resulting each round saving approximately $17,280 in hours of classroom training with a value of$333,000.

411 Elm Street - 3" Floor, Dallas, Texas 75202-3340(214) 653-6389· (214) 653-6517· [email protected]

133

RECOMMENDATIONThe Office of Budget and Evaluation recommends that Commissioners Court authorize theSheriff's Office proposal for BCOC training courses be reduced to 96 hours, to establish anaccount with TEEKS for online testing at a cost of $200 per trainee, and to require DetentionOfficers who do not complete the course in the allotted time to pay additional fees, as required bythe Texas A&M Engineering Extension Service.

134

August 27, 2013

MISCELLANEOUS

1) HEALTH & HUMAN SERVICES - requests approval for the County Treasurer,Joe Wells to release payroll for the Texas Department of State Health ServicesDocument No. 2013-041066, for the months of September, October and November,2013.

2) FACILITIES MANAGEMENT - requests approval to:

a) allow Aleja Production Corporation to film at both the Records Buildingand George Allen Courts Building jails. Filming occurred on August 21,2013. All fees, deposits, and insurance were collected. Recommended by theOffice of Budget and Evaluation.

b) authorize a request from the Texas High School Mock Trial Team toconduct a mock trial competition at the George Allen Courts Building. Thefollowing schedule is requested: November 9, 2013, January 25, 28 - 30,2013, February 1 and 8, 2014, and March 7-8, 2014. The District CourtAdministration Office concurs and the competition does not present anyconflict. Recommended by the Office of Budget and Evaluation.

3) OFFICE OF BUDGET AND EVALUATION - requests the followingexceptions to the current Court Interpreter Rates:

LANGUAGE INTERPRETER CAUSE II DATE COURT AMOUNT

MANDINGO CONDE NAKOUMBA 13-60132 8/13/2013 CCCII9 110

KOREAN YOUNG SUNG 13-00334 6/1S/2013 MAGISTRATE 75

KOREAN YOUNG SUNG 13-33205 8/12/2013 CDCII4 ,75

! BOSNIAN DEMAL HRUSTIC 13-21571 8/8/2013 TRUANCY 70

ARABIC JAY HAMDAN M12-22510 8/13/2013 CCCII9 130

ALBANIAN INTERLINUGA 12-11986-U 8/23/2013 302nd 120

TELECOMMUNICATIONS

Communications & Central Services - Telecommunications - 01308010 - requestsreplacement of one damaged data cable for employees computer at Health & HumanServices Office. Work is to be completed at 2377 N. Stemmons Freeway on the 3rd floorroom 333. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

08/27/13

135

Community Supervision and Corrections - Substance Abuse Felony Punishment(SAFPF) - D1308007 - requests (re-briefed for additiona11abor hours briefed August 20,2013 $200.00) replacement of one damaged data cable for Adult Probation employee'scomputer. Work is to be completed at the George Allen Sr. Building 7th floor room 712.Equipment $0.00; Installation $228.52; Recurring Cost $0.00 - Recommended

District Clerk - D1308013 - requests one data cable for newly installed Biz Hub printer tonetwork employee's computer to copy/print and scan. Work is to be completed at GeorgeAllen 6th floor room 640. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 Recommended Fund 195.1090.2690

District Court - M1308007 - requests one voice cable and one polycom sound stationphone instrument for Judge to have conference calls during court trials. Work is to becompleted at the George Allen Sr. Building 6th floor room 643. Equipment $445.00;Installation $200.00; Recurring Cost $0.00 - Recommended

Health & Human Services - M1308010 - requests one multi line phone instrument forcurrent employee to complete routine phone calls during normal business hours. Work is tobe completed at 2377 N. Stemmons Freeway on the 6th floor room 132. Equipment $55.00;Installation $0.00; Recurring Cost $0.00 - RECOMMENDED

Information Technology Services - requests:D1308005 - two data cables for wireless access points at Road and Bridge 2 office. Workis to be completed at 1701 N. Collins Street Suite 1000 Richardson, Texas. Installation$1461.00; Recurring Cost $0.00 - Recommended

D1308007 - replacement of one damaged data cable for Adult Probation employee'scomputer. Work is to be completed at the George Allen Sr. Building 7'h floor room 712.Equipment $0.00; Installation $228.52; Recurring Cost $0.00 - Recommended

Juvenile - D1308014 - requests replacement of one damaged data cable to networkemployee's computer to copy/print and scan. Work is to be completed at 2600 Lone Star 1st

floor room 186. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 Recommended

Justice of the Peace 4-1 - D1308002 - requests (re-briefed for additional labor hoursbriefed August 13, 2013 $800.00) four data cables for Chase Point of Sale credit cardmachines. Work is to be completed at 106 Church Street 1st floor near the Central CashierWindow. Equipment $0.00; Installation $825.00; Recurring Cost $0.00 - Recommended

Sheriff - Central Intake - M1308012 - requests one single line phone instrument forcurrent employee to complete routine phone calls during normal business hours. Work is tobe completed at 111 Commerce St. Jail's Law Library area. Equipment $55.00;Installation $0.00; Recurring Cost $0.00 - Recommended

08/27/13

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• Funding for the above requests are available from countywide department 1023,line item 7210 telecom equipment and department 1023, line item 6250 cablecontract, if otherwise it will be stated in brief.

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is stated.

• Pagers are funded from department 1023, line item 7214.

MISCELLANEOUS EQUIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additioual CommissionersCourt Authorization.

08/27113

Documents

DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA€¦ · 27/08/2013 · EmergencyPreparednessgrant(466:0:05590:2013:0:0:08723:0). OPERATIONAL IMPACT There is no operational impactfrom