Upload
heirri
View
223
Download
2
Embed Size (px)
DESCRIPTION
Plan of the HEIRRI project development regarding Management and Coordination tasks.
Citation preview
1
Coordination and Management (WP9) D9.1 Coordination and Management Plan
1
PROJECT DETAILS Project acronym Project title
HEIRRI Higher Education Institutions and
Responsible Research and Innovation
Funding scheme Thematic priority
Horizon2020 Responsible Research and Innovation in
Higher Education Curricula
Starting date Project coordinator
01/09/2015 Universitat Pompeu Fabra (UPF)
Duration of project
3 years
DELIVERABLE DETAILS Work package ID Expected date WP9 30/11/2015
Work package title Deliverable ID and title
Coordination and Management
D9.1 Coordination and Management Plan
Work package leader Deliverable description
UPF Plan of the HEIRRI project development regarding Management and Coordination tasks.
Nature
Responsible for deliverable [X] R - Report Gema Revuelta and Núria Saladié [ ] O - Other
Submission date
Dissemination level 30/11/2015 [X] P – Public
[ ] CO – Confidential, only for members of the consortium
2
TABLE OF CONTENTS
0. Introduction ............................................................................................................... 4
1. Project management and administration .................................................................... 4
2. Quality assurance .......................................................................................................... 8
3. Research ethics and data management plan ............................................................. 10
4. Advisory Boards general coordination ....................................................................... 12
5. Working plan ................................................................................................................ 15
6. Annexes ........................................................................................................................ 16
3
Deliverable 9.1
Coordination and
Management Plan
4
0. Introduction This deliverable will provide with the detailed plan on the actions concerning the general coordination
and management of the HEIRRI project inside its WP9, led by UPF.
This document is structured by the tasks and subtasks assigned to WP9, together with a final section
with conclusions, a summary and attached documents as annexes.
5
1. Project management and administration
Project management strategy and procedures
As stated in the Description of Action (DoA), main decisions about HEIRRI management and
coordination are taken by Project Executive Committee (PEC), which represents the maximum
authority within the project Consortium. A Coordination Team (CT), chaired by the Project Coordinator,
gives support to PEC and acts as main interlocutor with the European Commission (EC), as well as with
the individual Consortium members. Three Advisory Boards (explained later), give support to PEC and
contribute to the decisions about specific parts of HEIRRI activities. An open and multi-stakeholder
Forum (HEIRRI Forum), with online and offline instruments, completes the structure, contributing to
the development of substantial parts of HEIRRI activities as well as their communication and
internationalization. AEESTI / Ecsite, as coordinator of WP1, guarantees demands and
recommendations from HEIRRI Forum reach PEC.
Coordination Team (CT)
CT is responsible for the day-to-day HEIRRI management and coordination, gives support to PEC and is
the main interlocutor with the EC via the Project Coordinator. The CT is composed of 5 people from
UPF:
Project Coordinator, expert in public engagement and RRI
Expert in Education Research
Expert in e-Learning and learning technologies
Expert in business and entrepreneurship
Project Manager.
Project Executive Committee (PEC)
The Project Executive Committee (PEC) was formally constituted at the Kick-off Meeting (M1)
celebrated in Barcelona on September 16th, 2015. The PEC includes all Consortium Partners, with one
representative from each organization: Gema Revuelta from UPF, Niels Mejlgaard from AU, Roger
Strand from UiB, Erich Grießler from IHS (when delegating, Alexander Lang), Ana Marusic from UNIST,
Catherine Franche from ECSITE, Ignasi López from FBLC (when delegating, Daniel García), Nadja
Gmelch from ACUP, and Erika Sela from INNOVATEC. The HEIRRI Project Coordinator is the PEC
Chairperson.
The PEC meets at least 3 times a year (a total of 9 PEC meetings for the whole project).
Regarding the organization of PEC meetings:
6
- When a PEC meeting is being organized in one of the European cities, the CT gives support in its
organization.
- Any topic requested to the project manager by a PEC member at least two months before the
meeting, is automatically included in its agenda.
- The project manager circulates the agenda at least one month before the meeting.
- Minutes of the meeting are produced by project manager within 2 weeks and circulated
amongst members.
Reports and Deliverables Coordination
The CT will be in close and direct contact with Consortium members. The Project Manager will send a
reminder to the partners in charge of a Report or Deliverable one month before such document is due.
In case one Consortium member could not produce the requested document in time, such member
should notify the Project Manager as soon as possible.
Financial and administrative issues
UPF will be in charge of mantaining a financial overview of the project and administer the financial
contribution from the EC to partners.
Organization of PEC meetings
These are the scheduled meetings for the HEIRRI project:
PEC MEETING MONTH DATE ORGANIZES LOCATION
PEC constitution and first meeting
(during Kick-off meeting) M1 16/09/2015 UPF Barcelona, Spain
PEC skype meeting M3 17/11/2015 UPF Online
PEC meeting (before First HEIRRI
Conference ) M7 17/03/2016 FBLC Barcelona, Spain
PEC meeting M10 06/2016 UiB Bergen, Norway
PEC skype meeting M12 08/2016 UPF Online
PEC meeting (and 1st Reporting
Period) M15 11/2016 UNIST Split, Croatia
7
PEC meeting M18 02/2017 To be
decided To be decided
PEC meeting M22 06/2017 To be
decided To be decided
PEC skype meeting M24 08/2017 UPF Online
PEC meeting M26 10/2017 To be
decided To be decided
PEC meeting (Final HEIRRI
Conference) M32 04/2018 ECSITE To be decided
PEC (final) meeting M35 07/2018 ACUP Barcelona, Spain
Summarising, in the HEIRRI project, there are:
- 12 PEC meetings (9 of which are face-to-face and 3 are online)
- 2 HEIRRI conferences (first and final)
Project archives
UPF will be in charge of keeping all deliverables of the project and guarantees their custody. All
deliverables of the HEIRRI project will be available in Open Access through the RRI Tools platform, so
Consortium members or anyone interested in consulting them. During the project, UPF will open a
Dropbox folder (or similar) to share preliminary documents or draft versions among Consortium
members.
Quarterly reviews with Project Adviser
UPF is the partner in charge of providing quarterly informal reviews to the Project Adviser. These
reviews will consist of an overview of the project, highlighting any special event happened in-between
quarterly reviews and pointing out deliverables produced and milestones achieved.
Updating the contact list
UPF, together with the contribution of ACUP (partner in charge of Communication and Dissemination)
are the partners in charge of updating the HEIRRI contact list. Every new version of the list is circulated
among Consortium members, open to additions and correction.
The HEIRRI project does not have a specific intranet to share communications among all partners.
Instead, Consortium members can use the mailing list “[email protected]” for internal
communication matters.
8
Contractual documents and contract amendments
UPF is the partner in charge of maintaining contractual documents and managing –where applicable–
contract amendments.
Monitoring certificates on financial statements
UPF is the partner in charge of monitoring certificates on financial statements in order to guarantee
that all partners submit their financial reports. UPF collects all financial reports and sends the final
version to the EC.
9
2. Quality assurance
Work package leaders will be in charge of the quality control in their work package. UPF will oversee all
outputs of the project; manage a bimonthly internal review and quality control; update the risk plan;
monitor the project progress and the production of deliverables.
Bimonthly internal review and quality control
UPF will contact Consortium members bimonthly for an internal review and quality control. This
internal review will be done by email or phone, checking on the good procedure of partners, solving
questions and assisting in anything possible.
Moreover, UPF, as Coordinator, will be the partner in charge of reading all Deliverables before
submitting them to the Participants Portal. Therefore, UPF will be the one assessing if each of the
Deliverables meets the quality required and is ready to be submitted to the System.
A part of that, Formative and Summative Evaluations (WP8) will also accomplish a quality control
function, in this case of the work done by the Consortium and its alignment with HEIRRI objectives.
Risk plan
The risk plan can be found in Part A of the DoA, under the name “1.3.5 WT5 Critical implementation
risks and mitigation actions”. UPF is the partner in charge of updating this section if needed.
These are the six risks identified in the DoA:
0. A partner is unable to produce their work on time
(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8,WP9)
Regular contact should be held between the project coordinator and the partners. If the risk is noticed
as serious, early remedial action will be taken, e.g., either to have another representative from the
partner organization to undertake or assist in the production of the work or, in extreme cases, the
work may need to be taken away from the partner and another existing or new partner will be
installed to take over.
1. A partner is unable to work effectively with other partners and/or stakeholders
(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8, WP9)
The project coordinator will immediately step in and explore the problem’s nature. If it becomes
10
apparent that the individual partner is not suited for performing the task, remedial action of the type
mentioned above may need to be taken.
2. A partner is unable to produce sufficiently high quality to be acceptable to the other partners
and/or the Commission
(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8, WP9)
As above, but this is an extremely improbable risk, taking into account that all partners have produced
numerous deliverables on time in the past, and have excellent (peer reviewed) publication records.
3. A partner takes the decision to leave the Consortium
(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8, WP9)
In this event, the PEC will develop a contingency plan that splits up the remaining tasks of the partner
among the other partners, and explores the possibility of finding a new partner that can take over the
tasks.
4. Activities do not reach enough numbers of participants
(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8, WP9)
The PEC will work together with the multi-stakeholder HEIRRI Forum to reassess the communication
and dissemination strategy of the project and will provide new strategies to reach different publics.
5. If problems arise concerning the budget during the project and hinder the continuity of it
(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8, WP9)
The project coordinator will examine all the possible measures that could to be carried out and will
assume the responsibility in a case of a situation of this type.
Monitor the project progress and deliverable production
UPF will monitor the progress of the project and deliverable production via email and telephone calls
with Consortium members, but PEC meetings will be especially relevant for this purpose.
Information collected will be transmitted to the Project Adviser during the quarterly reviews
maintained regularly, and also whenever it is considered necessary to guarantee the proper
development of the project.
11
3. Research ethics and data management plan
The Research ethics and data management plan consists of the implementation of a strategy and
monitoring mechanism for the required approvals for ethics committees/authorities and for informed
consent forms when required, the development of a project plan for research ethics, including for
ensuring privacy and confidentiality of participants, and of the management of the data protection and
data storage plan.
As stated in the DoA, in the HEIRRI project there are two situations that require Ethics considerations:
Firstly, the fact that task 5.1 of WP5 (Pilot testing experiences) includes surveys on educational
interventions with healthy volunteers (students and academic professionals, and the general public).
The evaluation will be conducted in established and educational settings, and will involve normal
education practices. The research will involve the use of educational tests, survey procedures, and
observation of public behaviour and the information obtained will be recorded in such a manner that
human subjects cannot be identified, directly or indirectly, and that the disclosure of obtained
responses outside of the research will not place the subjects at risk or be damaging to the subject.
Secondly, task 4.2 of WP4 (Production of Materials) involves, among others, the elaboration of video
materials. The content of videos will address issues related to education and good practices on
Responsible Research and Innovation (RRI), but their specificities will be defined once the project
starts. The recording of these videos will be made following established Ethics considerations and with
participants that will have freely signed an Informed Consent document. It should be also noted that
measures to protect the videos and their safe keeping include: (a) access to the video footage will only
be permitted to authorized personnel (although finished videos of the HEIRRI project will be in Open
Access); (b) all videos will be watermarked in a non-reversible way in order to safe guard the minors,
and this even if Informed Consent has been obtained.
Documents to be provided:
- Document of the evaluation protocol
To be submitted to the REA in M3
- Informed Consent document
To be submitted to the REA in M10
- Authorisation for collecting and processing data
To be submitted to the REA in M10
- Authorisation from guardian/legal representative of minors
To be submitted to the REA in M10
12
- Information sheet addressed to guardian/legal representative of minors
To be submitted to the REA in M10
As explained in the DoA, the HEIRRI project will guarantee the following aspects:
- Data collection: People participating in HEIRRI activities will decide whether they want their
personal details to be recorded and saved. In the case that they allow their data to be used,
they will have to sign an Informed Consent document. Data will be collected by the beneficiary
responsible of each local activity organized. Data will be collected and processed only if and
insofar as it is really necessary. The sampling methods or recruitment procedures will be done
in such a way that they do not result in discriminatory practices.
- Data storage: Personal data will be safely-kept by the project beneficiary in charge of each local
activity. In case of publishing, and for the results obtained, no personal information will be
made public.
- Data protection: Beneficiaries will be responsible to safely keep the data collected by their
performed activities. Data protection will be ensured through current legal regulation. Respect
for people and for human dignity, fair distribution of research benefits and burden and
protecting the values, rights and interests of the research participants will be ensured.
- Data destruction: Destruction of personal data will be done 10 years after the end of the
project, following the document “Code of good scientific practice” (p.43) (access via:
https://www.prbb.org/system/uploads/attachment/file/3/ca/CBPC_PRBB_CAT_CAST_ENG.PDF
(last visit: 14/04/15), “all original primary information (…) arising from a research project must
be stored for a minimum of 10 years from the date of the first publication of the results, except
in those cases in which the law allows shorter storage periods or requires longer periods to be
applied”. This document is the Ethics guide of good practices of the building where Universitat
Pompeu Fabra (UPF) is located.
The procedures implemented for data collection, storage, protection, retention and destruction will be
designed in accordance to ethical principles and also to applicable international, EU and national law
(in particular, EU Directive 95/46/EC): “under this Directive, personal data must be processed
according to certain principles and conditions that aim to limit the impact on the persons concerned
and ensure data quality and confidentiality”.
13
4. Advisory Boards general coordination
Consortium members that co-chair advisory boards will provide to UPF information and updating
reports from their boards. They also guarantee that Boards are adequately informed and their
recommendations taken into account on the respective work package.
There are three Advisory Boards:
- Multidisciplinary Contents Council (MCC)
- Business & Entrepreneurship Advisory Board (BEAB)
- Science Communication & Internationalization Advisory Board (SCIAB)
Each one with specific aims, tasks and responsibilities, gives support to PEC and contributes to the
decisions about specific parts of HEIRRI activities. All those three Boards are constituted by
complementary teams of internal (consortium members delegates) and external experts (invited by
Consortium members).
ADVISORY
BOARDS
Multidisciplinary Contents
Council (MCC)
Business &
Entrepreneurship Advisory
Board (BEAB)
Science Communication &
Internationalization Advisory
Board (SCIAB)
Internal chair IHS UPF AEESTI / Ecsite
Composition 10 int + 10 ext 3 int + 3 ext 5 int + 5 ext
Aims To assure that the RRI
Learning programs and
materials addressed all the 6
key issues in a useful and
methodologically solid way,
and have valid and high
standard systems of
accreditation and
qualification (WP3-WP4) in
line with the main objectives
of HEIRRI. It will also
contribute to the forum
(WP1) as well as in the WP
related with testing,
internationalization and
communication (WP5-WP7).
To guarantee an actively
participation of industry
and business in the project
since the very first moment,
mainly by providing
experiences and cases to
analyze (WP2) and
supervise their future
usability. It will also
contribute to the forum and
debate (WP1) and, in
general to the co-
development of programs
and materials, their testing
and internationalization
(WP3-WP7).
This Board will actively
contribute in the design and
elaboration of DB, programs
and materials (contributing to
defining contents about key
issue “public engagement”
and assuring they are
understandable and have high
quality from the point of view
of communication) (WP2-
WP3-WP4) and contributing
to the internationalization of
HEIRRI (WP6) with the help of
the different networks and
platforms they belong.
Initial Experts and representatives Experts and representatives Experts in science
14
proposal of
experts to be
invited
from organizations in any of
the 6 key issues of RRI
or/and Curricula
Implementation. Education
experts of the RRITools
project’s Advisory Board,
ERASMUS+ and other
involved in R&I.
from business and industry.
International networks,
foundations related with
industry, relevant
companies from R&I sector.
communication and public
engagement, SC-SM
international networks,
media, organizations such as
PCST, EUSEA, etc.
External experts from HEI
international networks and
organizations (UNESCO, EC,
editors of science journals,
etc.)
All Consortium Members have an active role within the 3 Advisory Boards and work together with
external experts:
- Internal Experts. All consortium members (except Partner 9) nominate 1 or 2 delegates from
their institution to be part in at least 2 of those 3 boards. Delegates participate in (online and
offline) meetings, share their knowledge, take decisions and contribute with all tasks assigned
to the Board, working with the external members and following the internal rules that each
board has marked on the first 3 months after their constitution.
- External Experts. All consortium members suggest names of experts and organizations to be
invited to be part of each respective Board. The specific composition of the 3 Boards is decided
by PEC before M6. Fees and travel costs of external experts will be distributed in a
proportionate way among HEI organizations and international networks consortium members
with the aim that small groups of internal and external experts could closely work within the
tasks of their respective Boards. AU, UiB, IHS and UNIST cover 3 external experts each of them,
while ACUP and UPF will cover 6 external experts. Each external expert will receive 3000€ to
cover their work and travel to at least one HEIRRI conference. A Terms of Reference (ToR)
document (attached to this document in the Annexes), elaborated by UPF, will estate the
specific terms of their work.
- Boards co-chairing. Each Board is co-chaired by an internal and an external expert. Specific
names of external and internal co-chairs will be decided by M6. Internal Co-chairs will act as
intermediaries between their Boards and PEC.
In order to synthesize the input of the three Boards so that it can provide direction and objective
review over the project lifetime, the following actions will be implemented:
15
- Online and face-to-face meetings will take place. The specific calendar will be in accordance to
the PEC meetings calendar. These meetings will be called by the co-chairs of every Board.
- The two co-chairs will be responsible of gathering recommendations and amendments from the
respective Advisory Boards and make sure they reach the respective WP leaders.
- The internal co-chair of every Board will share such input during PEC meetings. As stated
previously, internal co-chairs will act as intermediaries between their Boards and PEC, to ensure
that the input of each Board reaches all Consortium partners. And since PEC meetings will take
place regularly along the three years of the project, the input of the Boards will be shared in
time to provide direction and objective review.
A specific evaluation questionnaire will be designed to be given to all members of Advisory Boards in
order to know how they perceive that their opinions and recommendations are being integrated into
the HEIRRI development.
16
5. Working plan
The working plan for WP9 was established well at the beginning of the project. During the kick-off
meeting, on September 16th 2015, the following calendar was distributed among all partners. The
printed version was in a poster format (din-A3) with the purpose to be hung on a wall. The calendar
presents the periods for all WP and Tasks of the project, as well as the dates for PEC meetings,
Conferences and Deliverable due times.
17
6. Annexes
- Contact list
- Terms of Reference
- Fold-out calendar
18
Contact list
19
Institution Short name Person e-mail Country
P1 Universitat Pompeu Fabra
UPF
Spain
Gema Revuelta [email protected]
Marta Bonet [email protected]
Mar Carrió [email protected]
Davinia Hernández-Leo
Jordi Pérez [email protected]
Vladimir de Semir [email protected]
Fèlix Bosch [email protected]
Núria Saladié [email protected]
P2 Aarhus University
AU
Niels Mejlgaard [email protected]
Denmark
Sanne Haase [email protected]
Jane Frølund Irming [email protected]
Jesper Juel Holst [email protected]
Martin Serritslev [email protected]
Anette Poulsen Miltoft
P3 University of Bergen
UiB
Roger Strand [email protected]
Norway Kristin Egset Kjøde [email protected]
Liv-Grethe Gudmundsen
P4 Institute of Advanced Studies
IHS
Erich Griessler [email protected]
Austria Anna Staudinger [email protected]
Alexander Lang [email protected]
P5 University of Split
UNIST
Ana Marusic [email protected]
Croatia Aleksandra Banic [email protected]
Mario Malicki [email protected]
P6 "la Caixa" Foundation
FBLC
Ignasi López Verdaguer
Spain
Paola Isetta [email protected]
20
Daniel García [email protected]
Eva Zuazua [email protected]
Guillermo Santamaría
P7 Ecsite AEESTI/ECSITE
Catherine Franche [email protected]
Belgium Anne Urger [email protected]
Michael Creek [email protected]
Associació Catalana d'Universitats Públiques
ACUP
Josep Maria Vilalta [email protected]
P8 Nadja Gmelch [email protected] Spain
Marta Cayetano [email protected]
P9 Innovatec INNOVATEC Joaquin Guinea [email protected]
Spain Erika Sela [email protected]
21
Terms of Reference
22
Terms of Reference for the External Experts of the Multidisciplinary Contents Council of the HEIRRI project (Higher Education Institutions and Responsible Research and Innovation)
BACKGROUND
The European Commission and several Member States have launched various initiatives and actions on Responsible Research and Innovation (RRI) at European and at national level. RRI aims to improve the societal alignment of research and innovation, in particular by improving public engagement, science education, gender equality, open access to scientific information, ethics and governance. HEIRRI project (Higher Education Institutions and Responsible Research and Innovation) addresses the Call H2020-SEAC-2014-1 “Call for making science education and careers attractive for young people”, and more specifically to the Topic SEAC-2-2014. “Responsible Research and Innovation in Higher Education Curricula”.
HEIRRI aim is to integrate the concept of Responsible Research and Innovation (RRI) into Universities and other Higher Education Institutions (HEI), in order to better align the needs, expectations and values of society with Research and Innovation.
OBJECTIVE
The general objective of the Advisory Boards External Experts for HEIRRI is to contribute with their knowledge and expertise in several parts of the HEIRRI activities, giving support to the Project Executive Committee (PEC) and working closely with the Consortium members.
SCOPE OF THE WORK
The scope of the work includes giving assistance to members of the Consortium to explore the state of the art of RRI and co-develop a common methodology for RRI curricula. Also, guaranteeing that materials are easily understandable and useful for strategic sectors, the active participation of relevant representatives from industry and business, and assuring the relevance of materials in other countries. There are three Advisory Boards in the HEIRRI project, each one with its own specific aims, tasks and responsibilities. Particularly, the Multidisciplinary Contents Council (MCC) has the aim to assure that the RRI Learning programs and materials of the project address all the six key issues in a useful and methodologically solid way, and have valid and high standard systems of accreditation and qualification in line with the
23
main objectives of HEIRRI. It also contributes to the forum and the tasks related to testing, internationalization and communication.
CALENDAR
Start and Duration
The three Advisory Boards will be formally constituted at the First HEIRRI Conference (18/03/2016). Their agreement lasts until the end of the project, in August 2018.
Meetings
Meetings will take place mainly online (and sometimes face-to-face). These meetings will be called by the Co-Chairs of the Business and Entrepreneurship Advisory Board (BEAB) and will be sectoral when required.
Milestones and indicative contents
1. March 18th, 2016 – Formal constitution of Advisory Board during First HEIRRI Conference.
Administrative launch of the three Advisory Boards
2. April 2018 – Second HEIRRI Conference
COMPOSITION OF THE MULTIDISCIPLINARY CONTENTS COUNCIL
The Multidisciplinary Contents Council (MCC) is composed of 10 External Experts and 10 Internal Experts.
Chairperson
Boards are Co-Chaired by an Internal and an External Expert. Specific names of External and Internal Co-Chairs will be decided by the First HEIRRI Conference.
DELIVERABLES
Advisory Boards will not produce any Deliverable in the HEIRRI project, but they will be consulted during the elaboration process of some.
OTHER ORGANISATIONAL ASPECTS
Payments
Each external expert will receive €3000.- for their participation. This amount includes all their fees and expenses (counting travel and accommodation costs).The payment is made in Euros, and will be transferred to External Expert as follows:
- First year (February 2016, after accepting the Terms of Reference and the signature of the
Agreement): €1000.-
24
- Second year (February 2017): €1000.-
- Third year (June 2018): €1000.-
Confidentiality
Information obtained by participating in the group is confidential and may not be divulged beyond the Advisory Board members.
Conflict of interest
A disqualifying conflict of interest exists in any situation that compromises the ability of the expert to carry out her or his task impartially.
IMPLEMENTATION OF WORK
Specific conditions may be modified through written amendments.
INABILITY TO PERFORM OBLIGATIONS AND TERMINATION
If for some reason the External Experts are not able to fulfil their obligations, the HEIRRI Coordinator (UPF) should be informed immediately. The External Expert may not delegate another person to carry out the work or be replaced without the prior written agreement of the HEIRRI Coordinator (UPF).
In case of non-performance or poor performance of the work and/or breach of any substantial obligations, the HEIRRI Coordinator (UPF) may at any time instruct the External Expert to cease work immediately.
25
Terms of Reference for the External Experts of the Business & Entrepreneurship Advisory Board of the HEIRRI project (Higher Education Institutions and Responsible Research and Innovation)
BACKGROUND
The European Commission and several Member States have launched various initiatives and actions on Responsible Research and Innovation (RRI) at European and at national level. RRI aims to improve the societal alignment of research and innovation, in particular by improving public engagement, science education, gender equality, open access to scientific information, ethics and governance. HEIRRI project (Higher Education Institutions and Responsible Research and Innovation) addresses the Call H2020-SEAC-2014-1 “Call for making science education and careers attractive for young people”, and more specifically to the Topic SEAC-2-2014. “Responsible Research and Innovation in Higher Education Curricula”.
HEIRRI aim is to integrate the concept of Responsible Research and Innovation (RRI) into Universities and other Higher Education Institutions (HEI), in order to better align the needs, expectations and values of society with Research and Innovation.
OBJECTIVE
The general objective of the Advisory Boards External Experts for HEIRRI is to contribute with their knowledge and expertise in several parts of the HEIRRI activities, giving support to the Project Executive Committee (PEC) and working closely with the Consortium members.
SCOPE OF THE WORK
The scope of the work includes giving assistance to members of the Consortium to explore the state of the art of RRI and co-develop a common methodology for RRI curricula. Also, guaranteeing that materials are easily understandable and useful for strategic sectors, the active participation of relevant representatives from industry and business, and assuring the relevance of materials in other countries. There are three Advisory Boards in the HEIRRI project, each one with its own specific aims, tasks and responsibilities. Particularly, the Business & Entrepreneurship Advisory Board (BEAB) has the aim to guarantee an actively participation of industry and business in the project since the very first moment, mainly by providing experiences and cases to analyze and supervise their future usability. It will also contribute to
26
the Forum and to the co-development of programs and materials, their testing and internationalization.
CALENDAR
Start and Duration
The three Advisory Boards will be formally constituted at the First HEIRRI Conference (18/03/2016). Their agreement lasts until the end of the project, in August 2018.
Meetings
Meetings will take place mainly online (and sometimes face-to-face). These meetings will be called by the Co-Chairs of the Business & Entrepreneurship Advisory Board (BEAB) and will be sectoral when required.
Milestones and indicative contents
1. March 18th, 2016 – Formal constitution of Advisory Board during First HEIRRI Conference.
Administrative launch of the three Advisory Boards
2. April 2018 – Second HEIRRI Conference
COMPOSITION OF THE BUSINESS & ENTREPRENEURSHIP ADVISORY BOARD
The Business & Entrepreneurship Advisory Board (BEAB) is composed of 3 External Experts and 3 Internal Experts.
Chairperson
Boards are Co-Chaired by an Internal and an External Expert. Specific names of External and Internal Co-Chairs will be decided by the First HEIRRI Conference.
DELIVERABLES
Advisory Boards will not produce any Deliverable in the HEIRRI project, but they will be consulted during the elaboration process of some.
OTHER ORGANISATIONAL ASPECTS
Payments
Each external expert will receive €3000.- for their participation. This amount includes all their fees and expenses (counting travel and accommodation costs).The payment is made in Euros, and will be transferred to External Expert as follows:
27
- First year (February 2016, after accepting the Terms of Reference and the signature of the
Agreement): €1000.-
- Second year (February 2017): €1000.-
- Third year (June 2018): €1000.-
Confidentiality
Information obtained by participating in the group is confidential and may not be divulged beyond the Advisory Board members.
Conflict of interest
A disqualifying conflict of interest exists in any situation that compromises the ability of the expert to carry out her or his task impartially.
IMPLEMENTATION OF WORK
Specific conditions may be modified through written amendments.
INABILITY TO PERFORM OBLIGATIONS AND TERMINATION
If for some reason the External Experts are not able to fulfil their obligations, the HEIRRI Coordinator (UPF) should be informed immediately. The External Expert may not delegate another person to carry out the work or be replaced without the prior written agreement of the HEIRRI Coordinator (UPF).
In case of non-performance or poor performance of the work and/or breach of any substantial obligations, the HEIRRI Coordinator (UPF) may at any time instruct the External Expert to cease work immediately.
28
Terms of Reference for the External Experts of the Science Communication & Internationalization Advisory Board of the HEIRRI project (Higher Education Institutions and Responsible Research and Innovation)
BACKGROUND
The European Commission and several Member States have launched various initiatives and actions on Responsible Research and Innovation (RRI) at European and at national level. RRI aims to improve the societal alignment of research and innovation, in particular by improving public engagement, science education, gender equality, open access to scientific information, ethics and governance. HEIRRI project (Higher Education Institutions and Responsible Research and Innovation) addresses the Call H2020-SEAC-2014-1 “Call for making science education and careers attractive for young people”, and more specifically to the Topic SEAC-2-2014. “Responsible Research and Innovation in Higher Education Curricula”.
HEIRRI aim is to integrate the concept of Responsible Research and Innovation (RRI) into Universities and other Higher Education Institutions (HEI), in order to better align the needs, expectations and values of society with Research and Innovation.
OBJECTIVE
The general objective of the Advisory Boards External Experts for HEIRRI is to contribute with their knowledge and expertise in several parts of the HEIRRI activities, giving support to the Project Executive Committee (PEC) and working closely with the Consortium members.
SCOPE OF THE WORK
The scope of the work includes giving assistance to members of the Consortium to explore the state of the art of RRI and co-develop a common methodology for RRI curricula. Also, guaranteeing that materials are easily understandable and useful for strategic sectors, the active participation of relevant representatives from industry and business, and assuring the relevance of materials in other countries. There are three Advisory Boards in the HEIRRI project, each one with its own specific aims, tasks and responsibilities. Particularly, the Science Communication & Internationalization Advisory Board (SCIAB) contributes to the definition of contents about “public engagement” and to assure that they are understandable and have high quality from the point of view of communication, as well as help with the internationalization of HEIRRI through different networks and platforms.
29
CALENDAR
Start and Duration
The three Advisory Boards will be formally constituted at the First HEIRRI Conference (18/03/2016). Their agreement lasts until the end of the project, in August 2018.
Meetings
Meetings will take place mainly online (and sometimes face-to-face). These meetings will be called by the Co-Chairs of the Science Communication & Internationalization Advisory Board (SCIAB) and will be sectoral when required.
Milestones and indicative contents
1. March 18th, 2016 – Formal constitution of Advisory Board during First HEIRRI Conference.
Administrative launch of the three Advisory Boards
2. April 2018 – Second HEIRRI Conference
COMPOSITION OF THE SCIENCE COMMUNICATION & INTERNATIONALIZATION ADVISORY BOARD
The Science Communication & Internationalization Advisory Board (SCIAB) is composed of 5 External Experts and 5 Internal Experts.
Chairperson
Boards are Co-Chaired by an Internal and an External Expert. Specific names of External and Internal Co-Chairs will be decided by the First HEIRRI Conference.
DELIVERABLES
Advisory Boards will not produce any Deliverable in the HEIRRI project, but they will be consulted during the elaboration process of some.
OTHER ORGANISATIONAL ASPECTS
Payments
Each external expert will receive €3000.- for their participation. This amount includes all their fees and expenses (counting travel and accommodation costs).The payment is made in Euros, and will be transferred to External Expert as follows:
- First year (February 2016, after accepting the Terms of Reference and the signature of the
Agreement): €1000.-
30
- Second year (February 2017): €1000.-
- Third year (June 2018): €1000.-
Confidentiality
Information obtained by participating in the group is confidential and may not be divulged beyond the Advisory Board members.
Conflict of interest
A disqualifying conflict of interest exists in any situation that compromises the ability of the expert to carry out her or his task impartially.
IMPLEMENTATION OF WORK
Specific conditions may be modified through written amendments.
INABILITY TO PERFORM OBLIGATIONS AND TERMINATION
If for some reason the External Experts are not able to fulfil their obligations, the HEIRRI Coordinator (UPF) should be informed immediately. The External Expert may not delegate another person to carry out the work or be replaced without the prior written agreement of the HEIRRI Coordinator (UPF).
In case of non-performance or poor performance of the work and/or breach of any substantial
obligations, the HEIRRI Coordinator (UPF) may at any time instruct the External Expert to cease work
immediately
31
Fold-out calendar
This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 666004
Sep
20
15
Oct
20
15
No
v 2
01
5
Dec
20
15
Jan
20
16
Feb
20
16
Mar
20
16
Ap
r 2
01
6
May
20
16
Jun
20
16
Jul 2
01
6
Au
g 2
01
6
Sep
20
16
Oct
20
16
No
v 2
01
6
Dec
20
16
Jan
20
17
Feb
20
17
Mar
20
17
Ap
r 2
01
7
May
20
17
Jun
20
17
Jul 2
01
7
Au
g 2
01
7
Sep
20
17
Oct
20
17
No
v 2
01
7
Dec
20
17
Jan
20
18
Feb
20
18
Mar
20
18
Ap
r 2
01
8
May
20
18
Jun
20
18
Jul 2
01
8
Au
g 2
01
8
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
WP1. Multi-stakeholder Forum
T1.1 Forum General Coordination
T1.2 Online Forum
T1.3 First conference X
T1.4 Second conference X
Deliverables 1.1 1.2 1.3&4 1.5
WP2. Stock taking / inventorying
T2.1 State of the Art Review
T2.2 DB Elaboration
Deliverables 2.1 2.2 2.3
WP3. Training Programs Design
T3.1 Design
T3.2 Accreditation and Qualification.
Deliverables 3.1 3.2&3
WP4. Training Materials Elaboration
T4.1 TM Protocols
T4.3 Production of Materials
Deliverables 4.1 4.2
WP5. Initial/Pilot Experiences
T5.1 Organization of TM pilot testing
T5.2 Organization of pilot testing for the public
T5.3 Evaluate pilot testing experiences
T5.4 Program and material final recomendations
Deliverables 5.1&2 5.3&4
WP6. Internationalization
T6.1 Internationalization Plan
T6.2 Spread the voice and listen
T6.3 Strategic actions with international networks
Deliverables 6.1 6.2&4 6.3&5
WP7. Communication and Dissemination
T7.1 Elaboration of CDP
T7.2 Communication 2.0 Actions
T7.3 Public Relations and Press Office
T7.4 Dissemination within the scientific community
Deliverables 7.1 7.2&3&4
WP8. Formative Evaluation
T8.1 Evaluation Protocol
T8.2 Formative Evaluation
T8.3 Summative Evaluation
Deliverables 8.1 8.2 8.3
WP9. Coordination and Management
T9.1 Project management & administration
T9.2 Quality assurance
T9.3 Research ethics & data management plan
T9.4 Advisory Boards General Coordination
Deliverables 9.1 9.2 9.3
PEC PEC meetings (face-to-face and skype)
MONTH
AU
ECSI
TEU
PF
INN
OV
ATE
CA
CU
PA
CU
PU
NIS
TU
PF
IHS
Face-to face
Skype