D4.3 Template for Partner Profiling - CORDIS · Grant Agreement number: 231730 Project acronym: PRO-IDEAL Project title: PROmotion of an ICT Dialogue between Europe and America Latina

Grant Agreement number: 231730

Project acronym: PRO-IDEAL

Project title: PROmotion of an ICT Dialogue between Europe and America Latina

Funding Scheme: Support Action

Due date: 01/02/2009 Actual date: 08/03/2010 Document Author/s: MINCyT, INMARK Version: 1.0 Dissemination level: PU Status: Final

D.4.3 - Template for Partner Profiling, following Ideal-ist Requirements

Template for Partner Profiling

WP4_D4.3_MINCYT_V.1.0 © PRO-IDEAL Page 2 of 11

TABLE OF CONTENT

Page

1. INTRODUCTION .................................................................................................................................... 3

2. PARTNER PROFILING TARGETS ..................................................................................................... 5

3. IDEAL-IST PARTNERS SEARCH SERVICE..................................................................................... 6

4. PARTNERS SEARCH PROCEDURE................................................................................................... 7

5. IDEAL-IST GUIDELINES TO FILL THE PARTNER SEARCH FORM OUT............................... 7



1. Introduction The promotion of potential partners from Latin America into appropriate consortia is part of the WP4 activities to support the proactive participation of Latin America in the ICT programme. The objective of Task 4.3 Potential partner profiling, in close collaboration with Ideal-ist, is to promote partner profiles from the 4 target countries (Argentina, Brazil, Chile and Uruguay) through the Ideal-ist database and other European partners’ networks. Since the project started, Partners Search has been one of the services provided through the PRO-IDEAL platform as building or join a consortium is one of the most challenging steps for those who prepare an FP7-ICT proposal for the first time, particularly from third countries like Latin America where reaching the right partners is considered a success factor to participate in FP7-ICT projects. Therefore, this report intends to be a guideline for partner profiling following Ideal-ist requirements to help potential partners to write and submit profiles from Latin American countries, in particular from those countries in which the PRO-IDEAL project actively is involved (Argentina, Brazil, Chile, and Uruguay). This tool can be also useful for ICT NCPs and PRO-IDEAL local coordinators who require some guidelines to promote LA interested candidates profiles among selected and experienced teams in Europe. Why Ideal-ist? Ideal-ist www.ideal-ist.net is the most widespread international ICT partner search network, with more than 60.000 contacts, in line with the international cooperation strategy of the European Commission and a unique quality labelled partner search tool to connect newcomers and experienced researchers from Europe and abroad. Since the beginning of the project, PRO-IDEAL is collaborating with Ideal-ist and its National Representatives in Latin America (Argentina, Chile, Brazil and Mexico) to promote its partner search service throughout Latin America, in the events held in the target countries and through the PRO-IDEAL platform www.pro-ideal.eu. Actually both platforms are interconnected to enhance the synergy: Ideal-ist is accessible from the PRO-IDEAL site www.pro-ideal.eu/partner_search and PRO-IDEAL itself is accessible from the Ideal-ist site from its "project pages".





Thus, the dissemination and endorsement of the Ideal-ist network by the PRO-IDEAL project will encourage Latin American ICT potential partners to fill in and submit the partner profiling template at the Ideal-ist website. The promotion dimension of this initiative will help researchers and other ICT stakeholders interested in obtaining funding for their research from the FP7-ICT programme to expand their match possibilities with counterparts from Europe and other regions.

2. Partner profiling targets Partner profiling through Ideal-ist targets people at all levels of expertise in FP7-ICT Programme; from those who are thinking on the possibility of participating in the FP7-ICT calls to those who have a proposal idea and need urgently to find counterparts as partners and coordinators to build a consortium. The point is to gain visibility in the specialized networks and media where the most important researchers and developers actively participate in. Partners Profiles need to be updated regularly according to the institution interests and call content and requirements.



Ideal-ist network supports Small and Medium enterprises (SMEs), Academia, Non-profit Organisations, larger Companies and public Administration, Newcomers, Research Organisations and consultancies in: 1. Interpreting the ICT work programme of FP7 2. Submitting project ideas in line with the Challenges & Objectives of FP7 3. Finding the right partners for their project 4. Joining as partners to other proposals 5. Joining on-going projects via competitive calls launched by project coordinators

3. Ideal-ist partners search service There are three ways of participation in the Ideal-ist network:

Proactively launching a Partner Search, in those cases when a partner/proposer already have a project idea and need to complete the consortium with partners and/or a project co-ordinator. For that, the first step is to create a member ID and fill up the profile at www.ideal-ist.net/createMember.

Proactively launching a take-up action for a competitive call, in those cases

where partners look for additional partners in a running IP or NoE project. For that, the first step is to create a member ID and fill up the profile at www.ideal-ist.net/createMember.

Subscribing to the ideal-ist mailing lists to be informed of any opportunity

arising to join a forming consortium in different areas of interest. Potential partners have to check their compliance with the partner profiles sought and filling in an Expression of Interest to apply. This is useful if partners are newcomers who need to identify forming consortia in order to take part in international ICT calls www.ideal-ist.net/partner-search/newsletter_subscribe.

Some important tips According to the Ideal-ist network partner search procedure the main functionality offered to all registered members to the Ideal-ist web portal is the possibility to create, submit and publish Partner Search Forms, both for regular ICT Calls and own Competitive Calls. The user needs to register first in the log in box selecting “New Proposer?” Once registered, the user simply has to log in with his own login and password, click on ‘New Partner Search’ on the Control Panel and complete the following procedure for issuing a Partner Search form in close contact with his own National Ideal-ist Representative. The log in and password of a proposer will remain as such for ever: for any future Partner Searches or Competitive Calls the proposer simply needs to log in.



4. Partners search procedure To find the right partner for projects, Ideal-ist put in place a proven partner search (PS) mechanism to find partners for ICT projects in 10 days. All the process is cross-checked by ICT experts with a long-standing experience in EU Framework Programmes, named the Quality Team.

Source: Sigurdur Gudmundsson, Ideal-ist.

5. Ideal-ist Guidelines to Fill the Partner Search Form Out Only PS with a Quality Label will be published at the Ideal-ist platform. PS Form must include the following data: Basic Information:

Call Identifier: Options provided by a combo box to all the Calls currently open.

Challenge: Only valid options for the chosen Call are given. Objective: Only valid options for the chosen Call and Challenge are given. Funding Schemes: Automatically assigned if only one option for the Objective

chosen, otherwise only valid options for that Objective are provided according to the ICT Workprogramme.



Evaluation Scheme: Automatically assigned if only one option for the Objective and Funding Scheme chosen, otherwise only valid options are provided.

Closure Date: Automatically assigned when Call, Objective and Evaluation Scheme are chosen.

Proposal at a Glance:

Proposal Name: The best option to fill this field out should be an Acronym followed by its corresponding explanation, giving a first impression of the aims and objectives of the project.

Subject: Short description of the project (3-4 lines). Project Description:

Proposal Outline: Detailed description of the aims and objectives that the project wants to achieve, always avoiding delicate or confidential information (3-4 short paragraphs might be enough).

Keywords: Most representative terms related to the project. Partner Profile Sought:

Required Skills and Expertise: Short description of the profile(s) needed to develop the project, or general description and experience of the possible partner(s) wanted. The

More specific these profiles are, the more accurate the responses will be. Description of the Work to be Carried Out by the Partner(s) Sought: Short

description of the work to be assumed by each one of those profiles once they are involved in the project.

Type of Partner(s) Sought: To be used when specific needs about the type of partners are fundamental for the consortium: Hospitals, Libraries, specific types of SME, etc.

Please, tick the box if you are looking for a Coordinator, who would coordinate your proposal: In case the proposing organization needs another organization to carry out the coordination of the project once funded.

Your Experience in ICT Project Management: These data will be used for internal statistical purposes only, and will not be public on the finally published form:

Have you ever coordinated an ICT Project before? Yes/No Have you ever participated in an ICT Project before? Yes/No

Expression of Interest (EoI): Inform a Colleague about received Expression of Interests (EoI): As all the responses to the published Partner Search will be managed and stored in the Ideal-ist server, and granted to the proposer by means of his own secure area, he is given the possibility to indicate the email address(es) of a colleague or colleagues to receive the email notifications of every Expression of Interest generated to that Partner Search. Nevertheless, the Personal Home Page of the proposer should be only accessible to the registered user, and he should not disclose his access data to anyone else. Finally, the proposer is asked to expressly accept the Ideal-ist Confidentiality Clause before being able to save and submit the proposal.



The following image shows the form to be filled out in the Ideal-Ist Platform in order to search for a specific partner.



The image below shows an example of the information shown for a given proposal in the Partner Search Section of Ideal-Ist Platform.



The following image shows an example of the view of all Open Partner Searches, in the PS section of the Ideal-Ist Platform.

Additional information about the Ideal-ist Partner Search Mechanism can be found in the Partner Search Manual for Proposers: http://admin.ideal-ist.net/partner-search/Partner%20Search%20manual%20D3-1-2.pdf.

Documents

D4.3 Template for Partner Profiling - CORDIS · Grant Agreement number: 231730 Project acronym: PRO-IDEAL Project title: PROmotion of an ICT Dialogue between Europe and America Latina