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EYFS Management & Safeguarding AuditGroup-based early years providers
Setting name:
Ofsted URN:
Date audit started:
Setting representative(s) for audit:
Name and email address of registered provider:
Early Years Support and Intervention Officer:
Age group cared for:
Opening hours:
Layout of premises (attach floor plan if available, or give brief description):
Other relevant information:
V2 Jun 2020 author VJG
Guidance for completion:
This audit has been based upon the ‘Statutory Framework for the Early Years Foundation Stage (2017)’, ‘ESSCP guidance’, Ofsted ‘Inspecting Safeguarding in Early Years, Education and Skills Settings (2019)’ and the Ofsted ‘Early Years Inspection Handbook, Part 2 The Evaluation Schedule (2019)’. It is the responsibility of the childcare provider to ensure that EYFS and other legal requirements are fully met. Childcare providers are expected to regularly review the EYFS Statutory Requirements as part of ongoing monitoring and improvement of practice. The advice offered at the time of this audit has been based upon the information made available by the childcare provider.
In order to complete this audit it is essential to refer to the EYFS Statutory Framework to ensure that the legal requirements are thoroughly understood and met. Ofsted’s Early Years Evaluation Schedule should also be referred to for a description of how Ofsted makes judgements on quality. Early years providers are expected to aim for a minimum grading of ‘Good’.
The ‘EYFS Ref’ column gives the relevant paragraph numbers of the EYFS Statutory Framework (2017). Where there is no specific reference within the Statutory Framework, there is a related definition of good practice in Ofsted’s Early Years Evaluation Schedule. The ‘Ofsted Guidance’ relates to Inspecting Safeguarding in early years, education and skills setting (2019) and corresponding paragraph numbers.
The ‘Comments/Action required’ column should be used to record:
any practice that is notably strong;
any action required to meet requirements (these should be highlighted in bold/colour and transferred to an improvement plan);
any advice provided to strengthen practice (this should also be highlighted in bold/colour and transferred to an improvement plan).
2
Sources of support and further information: (for direct access to web links, press ‘Ctrl’ while you left-click)
Accessed? Accessed?East Sussex County Council c-zone pages;https://czone.eastsussex.gov.uk/
East Sussex Training Directory: Accessed through learning portal:https://childrens.eastsussexlearning.org.uk/courses/bookings/default.asp?ds=1&ccid=21Early Years Improvement Team Facebook Page;
https://www.facebook.com/EastSussexCCEarlyYears/EYFS requirements, guidance and email updates (sign up): https://foundationyears.org.uk/ – ‘EYFS Statutory Framework’, ‘Development Matters’, ‘Progress Check at Age Two’, ‘Birth to Three Matters’, ‘EYFS for Parents’
Ofsted website and email updates (sign up): https://www.gov.uk/government/organisations/ofsted Including Ofsted Early Years Inspection Handbook (includes Evaluation Schedule) Ofsted inspecting Safeguarding guidancehttps://www.gov.uk/government/publications/inspecting-safeguarding-in-early-years-education-and-skills
Health and Safety Executive;http://www.hse.gov.uk/index.htmIncludes information about RIDDOR, Health & Safety workplace poster, risk assessmentsEast Sussex Safeguarding Children Partnership (ESSCP) guidelines, including Continuum of Need: https://www.esscp.org.uk/Pan Sussex Procedures for Child Protection and Safeguarding: https://sussexchildprotection.procedures.org.uk/
Fundamental British Values in the Early Years:http://www.foundationyears.org.uk/2015/03/fundamental-british-values-in-the-early-years/
The Prevent Duty: Advice for Schools and Childcare Providers (protecting children from radicalisation and extremism) https://www.gov.uk/government/publications/protecting-children-from-radicalisation-the-prevent-duty
Safer Recruitment for Childcare and Educational Establishments – for Ofsted-registered providers Accessed through the learning portal. course cost £20
Safeguarding children and young people and Prevent e-learning courses;https://childrens.eastsussexlearning.org.uk/elearning/Course/Search?CategoryId=4&SubcategoryId=9&runSearch=1
https://www.elearning.prevent.homeoffice.gov.uk/
ACAS - guidance and support with employment and human resources matters: www.acas.org.uk
Nursery Milk Scheme: www.nurserymilk.co.uk
Disclosure and Barring Service, including information about suitability checks and making referrals: https://www.gov.uk/government/organisations/disclosure-and-barring-
Guidance (aimed at schools) for supporting children with medical conditions: https://www.gov.uk/government/publications/supporting-pupils-at-school-with-
3
service/about medical-conditions--3Special Educational Needs & Disabilities (SEND) Code of Practice 2014 - www.gov.uk/government/publications/send-code-of-practice-0-to-25
SEN and Disabilities information (previously known as Local Offer)https://www.eastsussex.gov.uk/childrenandfamilies/specialneeds/localoffer/addaservice/nurseries-and-preschools/
Safer Food, Better Business: Food Standards Agency https://www.food.gov.uk/business-guidance/safer-food-better-business
Food Standards Agency, including information about food hygiene and allergies: www.food.gov.uk
Guidance on Health protection in Schools and Other Childcare Facilities: https://www.gov.uk/government/publications/health-protection-in-schools-and-other-childcare-facilities
‘Eat Better Start Better’ Voluntary Food and Drink Guidelines for Early Years Settings (School Food Trust): – http://cft-staging.core-clients.co.uk/childrens-food-trust/early-years/ey-resources/
HM Revenue & Customs (HMRC) – guidance for employers, self-employed, employees and parents: www.hmrc.gov.uk
Local Children’s Centre / Health Visiting Team: Leaflets, advice, latest guidance, e.g. family support, SIDS, breastfeeding, formula feeding, weaning, toilet training
Advice for practitioners https://www.gov.uk/government/publications/what-to-do-if-youre-worried-a-child-is-being-abused--2
ROSPA (The Royal Society for the Prevention of Accidents) safety guidelineshttp://www.rospa.com/
Local voluntary support organisationshttps://www.3va.org.ukwww.hastingsvoluntaryaction.orgwww.rva.uk.com
Safer sleep guidancehttp://www.lullabytrust.org.uk/safer-sleep
Whistleblowing advice line for professionalshttps://www.nspcc.org.uk/what-you-can-do/report-abuse/dedicated-helplines/whistleblowing-advice-line/
Single point of advice (SPOA) https://www.esscp.org.uk/professionals/single-point-of-advice/
Qualifications
https://www.education.gov.uk/eypqd/
All early years providers working with children from birth to 5 years old must follow the regulations on EYFS staff: child ratios. This is the number of qualified staff, at different qualification levels, an early years setting needs to have in order to meet the needs of all children and ensure their safety. These regulations are set out in the statutory framework for the
Paediatric First AidNewly qualified staff with a level 2 or level 3 early years qualification, awarded after 30 June 2016, must also have either a full paediatric first aid (PFA) or an emergency PFA certificate within 3 months of starting work. If they do not have this you cannot count them in the EYFS staff: child ratios at level 2 or level 3.Providers should display (or make available to parents) staff PFA certificates or a list of staff who have a current PFA certificate.
4
early years foundation stage (EYFS). Providers must make sure staff have the appropriate qualifications to count in the ratios, including the need to have at least one staff member trained in paediatric first aid.
DfE defines the qualifications that staff must hold to count in EYFS staff: child ratios. Providers can use the early years qualifications lists
E-Safety Guidance and ResourcesOnline safety Launchpad module 5 available on czonehttps://czone.eastsussex.gov.uk/early-years/improvement-tools/
https://www.nspcc.org.uk/preventing-abuse/keeping-children-safe/online-safety/https://www.nspcc.org.uk/globalassets/documents/advice-and-info/online-safety-under-5s.pdfhttp://swgfl.org.uk/products-services/esafety/resourcesInformation Commissioner’s Office
https://ico.org.uk
(Information Commissioners Office: 0303 123 1113)Meeting Children’s Emotional Needshttps://czone.eastsussex.gov.uk/media/5765/meeting-childrens-emotional-needs-20191003.docx
ENTRANCE EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Environment and practitioner/s create a positive and professional welcome to children, parents, staff and visitors
3.1 15
Registration certificate displayed 3.76
Info about practitioners and management (photos, qualifications, roles and responsibilities) – clear management structure including committee
3.28; 3.73
Visitors record / ID checking; visitors and volunteers are introduced to all practitioners and are monitored (consider visitor badges). Adults who have not been suitability checked do not have unsupervised access to children
3.62 21, 22
Ofsted poster for complaints/ complaints procedure displayed 3.74-3.75
Inspection report displayed or available to parents 3.75
Health & Safety poster on display to staff 3.54 19
5
ENTRANCE EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Appropriate insurance (e.g. public liability insurance) to cover all premises from which they provide childcare or childminding.
3.63
LEADERSHIP & MANAGEMENT:Continuous improvement
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Process in place for self-evaluation and ongoing improvement which involves the views of children, parents and staff (e.g. Launchpad, Ofsted Early Years Evaluation Schedule, quality assurance scheme, Reflective journals)
Ofsted Guidance
Strong leadership and communication of the improvement process with active involvement of the registered provider - commitment to training and implementing change
OfstedGuidance
Staff/ management/ committee meetings, professional development and training, and associated records
3.20-3.21
Access to training and development opportunities, cascading to staff and management team, putting into practice and evaluating impact
3.20-3.21
LEADERSHIP & MANAGEMENT:Management systems
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Regular review carried out of EYFS Statutory Framework requirements 3.2
6
LEADERSHIP & MANAGEMENT:Management systems
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Ofsted notified of significant changes/ events, including changes to the registered provider and individual committee members via EY3a and EY2 forms.Where the ‘registered provider’ is an organisation or committee, records must be easily accessible and seen by the Early Years Support and Intervention Officer, for each individual who is part of the registered body: Name, address and contact details DBS/CRB number and date, (including signing up to update
service) Date/confirmation that EY2 form has been submitted
Confirmation that Ofsted has been notified of individuals no longer part of the registered body
3.14-3.18; 3.77-3.78
21, 22
For committee run provision, contact with local voluntary support organisationhttps://www.3va.org.ukwww.hastingsvoluntaryaction.orgwww.rva.uk.comOfsted notified of changes to individuals who make up the organisation, nominated persons, managers, (notifying change of manager is also a condition of EYEE registration to notify the EYEE Team)
3.77-3.78
Systems for managing the business, including record keeping and ongoing maintenance of all requirements
3.68, 3.69
Effective communication systems between the registered provider and management, with clearly delegated roles and responsibilities for meeting requirements
3.20
7
LEADERSHIP & MANAGEMENT:Management systems
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
ESCC advisory: Basic skills in ICT (including emailing, word processing and internet research) and active use of an email address that can be used for communication with ESCC or Health;Ensure email passwords and access codes are shared as applicable especially when key staff leave the setting, eg Integrated Progress review secure email and access codes
N/A
To ensure compliant with the latest GDPR guidanceConfidentiality, storage of records, ‘data in transit’, privacy notice
3.69-3.71
Data protection notification – certificate of registration or exemption, named data controller, data audit and compliance with GDPR
3.69
Policies and procedures clearly presented, dated and signed by registered provider See appendix for guidance on required policies
3.3
Policies and procedures updated and reviewed (at least once per year) 19
Parental and staff involvement and agreement to policies and proceduresStaff given copy of key policies- Safeguarding, whistle blowing, allegations, complaints
3.73 13
Qualifications requirements to meet ratios for those working directly with the children – a summary record of qualifications/compulsory training available at all times on site. Extra consideration for those caring for 0-2s (3.31)
3.23; 3.24; 3.30-3.37
Adult: child ratios meet legal requirements and staff are deployed appropriately – contingency arrangements in place
3.28 – 3.37
‘SEN and Disability information’ previously known as ‘Local offer’ describing the provision made for children with special educational needs, reviewed at least annuallyhttps://www.eastsussex.gov.uk/childrenandfamilies/specialneeds/localoffer/addaservice/nurseries-and-preschools/
3.67; SEN Code of Practice
8
LEADERSHIP & MANAGEMENT:Management systems
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Record of staff names, addresses, contact details and emergency contact details are held on site at all times (also details of the registered provider / committee members where applicable)
3.76 23
Named deputy who is capable and qualified to take charge in manager’s absence
3.23
At least one qualified first aider at all times (on the premises and on outings) – deployment allows quick response to emergenciesProviders should display (or make available to parents) staff PFA certificates or a list of staff who have a current PFA certificate
3.25 11
Managers and practitioners have clear and effective communication skills in English, verbally and in writing (minimum level 2 in English)
3.26
Complaints procedure and records 3.74-3.75
13
Required permissions and agreements in place and adhered to in relation to use of the premises (landlord, mortgage provider, local council planning department)
3.77
Reasonable adjustments to premises, facilities, equipment and access with regard to the Equality Act 2010
3.58
Management understanding and commitment to actively promoting equality, diversity and ‘British Values’ (guidance available), reflected in any relevant policies, e.g. staff behaviour policy, equality of opportunity, ethos, anti-bullying, challenging of racist, sexist, homophobic and derogatory terms.
15 19
Area for confidential discussions with staff/parents, and an area for staff to take breaks away from the children
3.61
Info from parents (updated regularly) – emergency contacts, dietary, health, legal guardians, child’s and parents’ addresses, who child lives with, child’s full name and date of birth, religion, any contact restrictions, any other settings the child attends, any other professionals involved in supporting the child or familyInformation is reviewed regularly by the data controller to ensure GDPR compliant.
3.68; 3.72
9
LEADERSHIP & MANAGEMENT:Management systems
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Pupil Premium eligibility checked on child’s registration and/or when they become eligible for 3 year old EYEE and 4 year old EYEEParental permissions i.e for use of photographs (include retention period), sun cream, routine outings
3.64, 3.69
Identification of other settings/carers/other agencies involved with child and actively seeking partnership opportunities
3.68
Parental engagement strategies from registration of interest, registration and induction throughout the child’s placement
3.68
Monitoring of attendance – alert to patterns that may indicate safeguarding concerns. Promotion of good attendance, especially for children eligible for Early Years Pupil Premium.Appropriate action taken for children who stop attending which includes notifying EYEE team
1316 1819
LEADERSHIP & MANAGEMENT:Managing staff
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Job descriptions/specifications current and clear 3.20; 3.28
Disciplinary procedures
Staff behaviour and positive relationships between staff – clear expectations and support, reflected in any relevant policies, e.g. staff behaviour policy/code of conduct and these are reviewed regularly
131819
Induction procedures and records – e.g. handbooks, induction plans, signed checklists, monitoring and supervision (including students and volunteers)
3.20-3.22
19
Supervision arrangements to support practitioners’ continuous improvement (CPD plans) and discussion of sensitive issues including child protection concerns led by manager and registered provider. Records/minutes kept. (Advise 6 weekly and use opportunity to review selection of Learning Journeys/Parent Partnership)
3.21-3.23
13
10
LEADERSHIP & MANAGEMENT:Managing staff
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
System for ensuring key persons have the necessary skills, experience and support to fulfil their roleRegular review of key person system to ensure babies and young children are forming strong attachments
3.21, 3.27
13
,
All practitioners able to consistently demonstrate good interpersonal skills, professional standards of behaviour and positive relationships with children, parents and other professionals
CHILD PROTECTION & SAFEGUARDING: Designated lead person
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
There is a designated person to take lead responsibility for dealing with child protection issues, providing advice and support to other staff, liaising with the local authority and for working with other agenciesBest practice for committee run provision would be for a member of the committee to also undertake this training.
3.5 1319
The designated safeguarding lead or an appropriately trained deputy should be available during opening hours for staff to discuss safeguarding concerns
ESSCP Guidance
19
The designated lead is of sufficient seniority to be able to commit resources to child protection matters and direct staff
3.5
The designated lead for safeguarding has a job description that clearly defines their roles and responsibilities in relation to safeguarding and promoting the welfare of children
ESSCP Guidance
19
The supervision process includes effective scrutiny and challenge of the safeguarding lead’s work by their manager
ESSCPGuidance
11
CHILD PROTECTION & SAFEGUARDING:Induction, training and supervision
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
The lead person for safeguarding and the deputy have up-to-date safeguarding training every two years (ie ESCC Designated Safeguarding Leads Training for Childcare Settings) and their knowledge and skills should be refreshed at least annually
3.5 19
All other staff members who work with children undertake appropriate basic child protection training, i.e ESCC Practitioner Child Protection Training for Childcare Settings, which is kept up to date by refresher e-learning training annually.
3.6; ESSCP Guidance
19
All new practitioners working with children, including volunteers and students, are given induction that includes:
Familiarisation with the child protection policy and procedures and other related policies
Basic child protection training that includes:○ how to recognise signs of abuse○ awareness of indicators of radicalisation and extremism○ how to respond to any concerns○ e-safety awareness, use of social media and images○ the line of accountability in the setting for safeguarding and
children’s welfare
3.6; ESSCP Guidance
19
Practitioners are able to identify children who would benefit from earlier help or additional services to improve outcomes and to prevent them from needing social care intervention; staff receive training and guidance on Single point of advice (SPOA) and the East Sussex Continuum of Need and when to refer children
ESSCP Guidance
12
CHILD PROTECTION & SAFEGUARDING:Induction, training and supervision
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Records are kept of which staff members within the setting have received induction and basic child protection training, including refresher training
3.20; ESSCP Guidance
19
Additional training (both single- and multi-agency) is available for staff working with children and young people appropriate to their role
19
Practitioners, students and volunteers are kept up to date with statutory requirements, implementation of the setting’s policy and procedures, and findings from serious case reviews and inspections, e.g. through ‘Safeguarding’ being on the agenda at every staff meeting, discussions about hypothetical scenarios, regular checks made on knowledge of procedures.
ESSCP Guidance
15
CHILD PROTECTION & SAFEGUARDING: Recognising risks and managing referrals
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
To support children’s ability to make a disclosure/ express information that raises concern: Children showing signs of fear or distress are responded to immediately by their key person or another attentive adult. Children are supported to recognise and name their feelings
ESSCP guidance
13
The safeguarding lead makes prompt referrals about safeguarding concerns to relevant agencies.
3.4-3.8 13, 19
The safeguarding lead maintains contact with the professional who referred the child for 2yr funding or who is leading the child protection plan.
19
13
CHILD PROTECTION & SAFEGUARDING: Recognising risks and managing referrals
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Practitioners are clear about the circumstances in which concerns need to be passed on to the setting’s safeguarding lead; training and guidance for staff cover how to recognise signs of abuse, and how to recognise indicators of possible radicalisation or extremism (see ‘The Prevent Duty: Departmental Advice for Schools and Childcare Providers’)Practitioners have a copy and understand the policy for Safeguarding including allegations
3.6 13 19
There is a standardised recording system (using agreed templates) in line with East Sussex Safeguarding Children Partnership (ESSCP) guidance - Keeping Records of Child Protection and Welfare Concerns Guidance- January 2020. This includes the front sheet, chronology, incident/welfare concern form and body map. Templates are easily accessible to practitionershttps://czone.eastsussex.gov.uk/safeguarding/support-for-safeguarding-in-colleges-schools-and-early-years-settings/safeguarding-model-policies-and-guidance/record-keeping-guidance/
3.4; 3.68-3.71
13
Records relating to child protection are held in a safeguarding folder, separately to the children’s other records (a code may be used on the children’s other records to indicate the existence of child protection records) and are accessible only to those with lead responsibility for safeguarding
3.69ESSCP Guidance
13
Recording and monitoring of existing injuries 3.4;
The safeguarding lead person oversees all records to ensure they are factual, accurate and made on the same day that the concern is raised.All records are signed and dated by referrer and safeguarding lead
3.68-3.71ESSCP guidance
1316
14
CHILD PROTECTION & SAFEGUARDING: Recognising risks and managing referrals
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Records relating to child protection are transferred to the child’s receiving setting or school when the child moves onAppendix E ‘transfer scripts’ https://czone.eastsussex.gov.uk/safeguarding/support-for-safeguarding-in-colleges-schools-and-early-years-settings/safeguarding-model-policies-and-guidance/record-keeping-guidance/
3.7; 3.68
13
The setting supports multi-agency working to safeguard children by regular attendance by the safeguarding lead at child protection conferences and reviews, core group meetings and other professional meetings, where appropriate
ESSCP Guidance
16, 32
CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
The setting has a recruitment and selection policy that complies with national and local guidance. The policy statement is linked to the child protection policy and incorporates an explicit statement about the setting’s commitment to safeguarding and promoting the welfare of children. This statement is included in recruitment and selection materials, e.g. job adverts, application forms, interview content
ESSCP Guidance
Annex 1
Staff involved in recruitment are suitably trained, eg at least one member on the short listing/interview panel must have completed safer recruitment training (Certificate and recruitment records to evidence this)
ESSCP Guidance
Annex 1
Robust recruitment and vetting procedures are in place to help prevent unsuitable people from working with children. Vetting is carried out for all people over 16 years, working directly with children (including volunteers and students) or living or working on the premises
3.9-3.13
131921
15
CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Before new members of staff/volunteers/students commence employment or placement, the following is completed: Since September 2012 an enhanced Disclosure and Barring Service
(DBS) disclosure (update service recommended) Before September 2012, an enhanced CRB disclosure Where the applicant has lived/worked overseas, further overseas
checks are made: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants
Records must be easily accessible and seen by the EYFS Improvement Officer, for each member of staff, student and volunteer: Full name, address and contact details CRB/DBS clearance number and date
3.10; 3.13
13
DBS checks are refreshed for people who move to jobs within the setting that involves greater access to children or greater responsibility or there has been a break between leaving the old job and taking up a new job in the setting (new clearance or DBS updating service) This includes volunteers becoming permanent staff member
ESSCP GuidanceDBS guidance
Checks are carried out to confirm legal right to work in the UK: https://www.gov.uk/legal-right-work-uk
13
References are obtained by the setting, directly from the referee rather than through the applicant
ESSCP guidance
13
All applicants regularly sign a declaration confirming their continued suitability to work with children. (e.g at each supervision)
3.15 ESSCP Guidance
1321
Records are maintained detailing checks carried out for employees (and the registered provider/committee members where applicable), including identity and qualification checks, disclosure checks (DBS or CRB) and references. Records are reviewed regularly by the safeguarding lead and data controller for accuracy, completeness and GDPR compliance
3.12 Annex 1
16
CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
All staff members are aware of their duty to raise concerns about the management of child protection and safeguarding, which may include the attitude or actions of colleagues. All staff have a copy and understand the written procedures for whistle blowing and know they should speak with senior managers/proprietor or externally with the Local Authority Designated Officer (LADO) via Single Point of Advice (SPOA) or the online referral form https://www.eastsussex.gov.uk/childrenandfamilies/professional-resources/lado/referrals/form-lado-referral/
3.4; 3.6 13
A system is in place for parents, family members and others to make a complaint or pass on concerns that action to safeguard has not been taken in accordance with the setting’s proceduresWritten records of any complaints and their outcome are made available to Ofsted
3.74-3.75
13
There are procedures for handling allegations against staff members and volunteers, including notifying the LADO via SPOA, the Police, DBS and Ofsted, as appropriate.https://www.gov.uk/guidance/report-a-serious-childcare-incident
3.4, 3.7-3.8
1316 Annex 1
There is a named senior officer with responsibility for dealing with allegations against staff and volunteers
ESSCP Guidance
Incidents and allegations of abuse are recorded in line with Keeping Records of Child Protection and Welfare Concerns Guidance – January 2020https://czone.eastsussex.gov.uk/safeguarding/support-for-safeguarding-in-colleges-schools-and-early-years-settings/safeguarding-model-policies-and-guidance/record-keeping-guidance/
3.4; 3.68-3.71
13, 16
17
CHILD PROTECTION & SAFEGUARDING: Safeguarding policy and procedures
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Managers, staff and proprietors take account of statutory guidance which set out their responsibilities to safeguard and promote the welfare of children. They are aware of Working Together to Safeguard Children (2018) and Sussex Child Protection and Safeguarding Procedures
3.7 Annex 1
The setting has a written child protection policy and procedures in place that are in line with Sussex Child Protection and Safeguarding Procedures, and the policy is made available to parents on request. The policy and procedures are reviewed once a year
3.4 1331Annex 1
The setting’s child protection policy and procedures cover e-safety (including appropriate filters and monitoring systems to protect learners from potentially harmful online material), social media, mobile phones, cameras, photographs, digital images and are in line with the ESCC e-safety guidance
3.4; ESSCP Guidance
1319
The setting’s child protection policy and procedures refer to identifying and responding to children at risk from extremism and radicalisation, and when and how concerns are reported (see ‘The Prevent Duty: Departmental Advice for Schools and Childcare Providers’)
13
The procedures state a clear line of accountability for reporting concerns within the setting and in making referrals to external agencies. There are clear arrangements in place for absences of lead persons
3.4-3.5; ESSCP Guidance
13
When commissioning a service from another organisation, eg when contracting out catering, cleaning, maintenance, etc, there are checks in place to ensure that these organisations have appropriate policies and procedures in place for safeguarding children and child protection. Requirements and relevant information are included in contracts
ESSCP guidance
Systems are in place for regular monitoring and quality assurance of implementation and compliance with child protection and safeguarding requirements – including recruitment; induction; training; record keeping; referrals; information sharing.
ESSCP guidance
18
CHILD PROTECTION & SAFEGUARDING: Safeguarding policy and procedures
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Any deficiencies or weaknesses in child protection arrangements are brought to the attention of senior managers and are remedied without delay
ESSCP guidance
CHILD PROTECTION & SAFEGUARDING: Children’s safety
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Health and safety policy and procedures (advisedly in writing), which cover identifying, reporting and dealing with accidents, hazards and faulty equipment (a health and safety lead person is advisable and should be named in the policy)
3.54-3.55
19
Awareness of ROSPA (The Royal Society for the Prevention of Accidents) and appropriate safety guidance. All staff demonstrate awareness of appropriate guidance and how they ensure children are kept safe
3.64
Fire detection and control equipment, escape routes, emergency evacuation procedure, fire log for evacuations and drills
3.55 19
Hazardous areas made inaccessible to children (including storage of hazardous items, adults’ personal possessions, kitchen, stairs)
3.54
Security of premises – from outdoors and from indoors; entrances and exits to the site are effectively monitored; fencing is adequate and secure
3.62
Regular full risk assessment of premises and equipment (at least annually) – should be recorded for best practice and accountability- must be recorded by law if there are 5 or more employees)
3.64;Health & Safety Law
19
Regular risk assessments/checks – recorded where appropriate (daily/ weekly/ monthly)
3.64 19
Hazards identified by risk assessments and accidents are rectified immediately; records are monitored for patterns
3.64
Arrivals and departures are supervised; procedure that ensures children are released only to the individual(s) authorised by the parents
3.62
19
CHILD PROTECTION & SAFEGUARDING: Children’s safety
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
The setting has a procedure to follow, well-understood by all practitioners, if the parent, carer or authorised person fails to collect their child at the appointed time. SPOA (or the Emergency Duty Service, if out of hours) is contacted within a specified timeframe if parents and emergency contacts cannot be reached
3.73 13
The setting has a procedure to follow in the event of a child going missing at or away from the setting
3.73 13
Outings and vehicles – permissions, checks, risk assessments, safety restraints/equipment, adult: child ratios, correct type of insurance for vehicle and driver, first aid equipment, emergency contact, emergency medical records and medication (e.g. for asthma and allergies) and qualified first aider present on outings. All staff, volunteers and parent helpers (and children where appropriate) fully briefed on the risk assessment and supervision procedures - including toileting to be supervised by a member of staff - and photography policy. Mobile phone and photography policies enforced
3.65-3.66
Policy for drugs, alcohol and staff taking medication 3.19
Policy and procedure for administration of medicines, including detail about how long-term medical conditions are managed, on the premises and on outings
3.45
Emergency medical consent (reviewed regularly) 3.44
Records of consent and administration of medicines, signed by parents before and after administration.
3.46
First aid boxes and equipment are accessible at all times, with appropriate content for use with children
3.50
A written record is kept of accidents or injuries and first aid treatment. 3.50
20
CHILD PROTECTION & SAFEGUARDING: Children’s safety
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Parents or carers are informed on the same day, or as soon as reasonably practicable, of any accidents or injury and first aid given – records should include when the parent was contacted and be signed by the parent
3.50
The setting has a system for notifying Ofsted and the LADO via SPOA of any serious incident, illness or injury sustained at the setting– advisory that when and how to notify is included in policy and procedures. The MASH team via SPOA will also be notified if there are child protection concerns related to the incidenthttps://www.gov.uk/guidance/report-a-serious-childcare-incident
3.51
Awareness of RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations), advisory that when and how to notify is included in policy and procedures
3.54
Daily register (children and staff) – exact times of arrival and departure recorded by staff
3.76
Sole use of the premises during operational hours, or any issues adequately risk assessed
3.62
HEALTH & WELLBEING:Positive behaviour and emotional development
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Agreed approach to positive behaviour management (written policy and procedures advised) Consistent boundaries and appropriate expectations amongst staff in setting with particular consideration for 2 yr olds. Management of behaviour is monitored to understand triggers.https://czone.eastsussex.gov.uk/media/5765/meeting-childrens-emotional-needs-20191003.docx
3.52-3.53
13
21
The setting has a system for recording instances of physical intervention 3.52 13
Parents and carers are informed on the same day, or as soon as reasonably practicable, of any physical interventions used
3.52
Children’s views and their responses to experiences sought, acknowledged and acted upon
1113
Key person system and clear understanding of the role and responsibilities of the key person, explained to parents (implementation of a ‘co-key person’ system where shift patterns require children’s arrivals, departures and personal care to be managed by two key persons)
1.10; 3.27; 3.73
Settling-in and transition procedures identify, support and respond to children’s needs, in ongoing partnership with parents (transitions include between key persons, age groups, settings and onto school as well as from home to setting)
3.27; 3.73
13
HEALTH & WELLBEING:Health, hygiene and Intimate care
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Premises clean, adequately ventilated, temperature monitored and controlled, and well lit.
3.54
Cleaning and hygiene procedures, cleaning schedule for toys, equipment, furniture and premises
3.54
Animals on premises (eg safety, supervision, hygiene, fleeing, worming, feeding)
3.64
Procedure for infection control, and up to date information about incubation/exclusion periods (‘Guidance on Health protection in Schools and Other Childcare Facilities’)
3.44
Space requirements – measured and calculated to ensure EYFS requirements are met for the number of children present at any time
3.57
Nappy changing by key person – privacy, pleasant changing area, interaction, consider wipeable toys/books available for child to hold while being changed, routines, hygiene, equipment, partnership with parents
3.60 11
Adequate number of Toilets and hand washing – privacy, independence, support, routines, cleaning, partnership with parents
3.60
22
HEALTH & WELLBEING:Health, hygiene and Intimate care
EYFS Ref
OfstedGuidance
Comments/Action required Date Discussed
Date Actioned
Sleeping/ quiet area – equipment, hygiene procedures, checking sleeping children, provision for children to lie flat for longer naps (i.e. not in pushchairs unless fully reclined and in response to the child’s usual routine). Sleeping babies - latest SIDS guidance is followed
3.59;
No-smoking signs; prohibition of smoking on the premises; strategies to protect children from second-hand smoke
3.56
Children’s individual nutrition and special dietary needs, and associated recordsExtra consideration for 0-2s – awareness of latest guidelines
3.47
Healthy, balanced and nutritious meals, snacks and drinks – including partnership with parents and awareness of latest guidelines on children’s dietary needs
3.47
Allergen Information for Loose Foods – Implementation of guidance from Food Standards Agency (legal requirement since December 2014)
Fresh drinking water - access & independence 3.47
Food preparation and storage, Environmental Health registration and recommendations
3.48
Food hygiene training &/or awareness for all involved in food handling (food hygiene certification, use of Food Standards Agency’s ‘Safer Food, Better Business’)
3.48
NOTE TO CHILDCARE PROVIDERS: Any actions raised must be transferred to your EYEE improvement plan and forwarded to the EYEE Team at [email protected]
Further Discussion / Comments
Arrangements for next visit (if appropriate):
23
Appendix: Guidance on Required Policies and ProceduresPolicies and procedures should be:
individual to the setting and genuinely reflect practice; clearly presented; written in line with the current legal requirements and guidance; signed by the registered provider (or most senior representative of) and dated (including review date); reviewed and updated at least annually – it is recommended that this is on a rolling programme and
should involve staff, parents and children; checked regularly for correct contact details, particularly for Ofsted and Safeguarding contacts; agreed to by staff, e.g. through a signed front-sheet; shared and agreed with parents and easily accessible.
You must have the following policies and procedures in writing: Safeguarding, including allegations against staff, whistle blowing, mobile phones, digital
imagery and e-safety (3.4-3.18) Concerns and complaints, including how to contact Ofsted (3.74-3.75) Missing child (3.73) Failure to collect a child (3.73) Administering medicines (3.45-3.46) Ill or infectious children / Infection control (3.44) Emergency evacuation (3.55) Privacy Notice
The EYFS requires strong systems and processes for the following areas, so it is advisable to develop written policies and procedures for these to strengthen practice: Photographs and digital images Equality of opportunities Supporting children with learning difficulties and disabilities (ensure SENCO is named) (3.67) Recruitment, vetting, induction, supervision and appraisal (3.9-3.22) Behaviour Management (3.52-3.53, also refer to EYFS Development Matters section on Personal,
Social and Emotional Development) Confidentiality and secure data in transit (this could also include social networking and e-safety) (3.68-
3.71) Drugs and alcohol, and medication that may impair ability to look after children (3.19) Healthy eating (3.47-3.49) Health and safety, including risk assessment (3.50–3.51, 3.54-3.55, 3.64-3.66) Smoking (3.56) Communicating with parents, including information about delivery of the EYFS (1.6, 1.7, 1.10, 2.3, 3.73) Key person system (1.10, 3.27)
You may also find it useful to develop written policies and procedures in other areas of particular importance to your setting and/or to your parents.
Separate guidance on writing employment policies is available on request from ACAS (Advisory, Conciliation and Arbitration Service)
Other sample policies and procedures are available from:
Early Years Alliance: 0207 697 2500 https://www.eyalliance.org.uk/
Pacey: 0300 003 0005 https://www.pacey.org.uk/
National Day Nurseries Association: 01484 40 70 70 www.ndna.org.uk/
Samples provided are to give ideas for structure and content only.
