CUYAHOGA COUNTY PUBL IC L IBRARYEX IST ING FACIL I TY ASSESSMENT

December 2009

S i teEnt ry

Locat ion

Bay Village Branch502 Cahoon Rd. , Bay V i l lage, Oh io 44140

Ent ry Garden

Bay Village Branch

Ent ry

V iew f rom Park ing

Bay Village Branch

BAY - Bay Village

GENERAL INFORMATIONAddress:

502 Cahoon Road Bay Village, Ohio 44140

Owner: City of Bay Village 350 Dover Center Road Bay Village, Ohio 44140

Year Built: 1981

Renovation: 1997 – Interior Renovation 2006 – Landscaping, Irrigation & New Roof 2007 – New Fire Alarm

Size of Building: One (1) story, approximately 15,806 SF

Site Area: Approximately 1.9 acres

On-Site Parking: 97 Spaces

I n te r io r V iew

Bay Village Branch

I n te r io r V iew

Inte r io r V iew

Bay Village Branch

bAckGROuNd

Public library service began in Bay Village in May of 1921, when Dover-by-the-Lake Library opened in the former Cahoon family home. Provision for the library was made in the will of Ida Cahoon, granddaughter of Bay Village founder Joseph Cahoon. Ida was a forward-looking and civic-minded lady, donating her family’s private library, as well as her home and farm land, for the good of the community. Dover-by-the-Lake Library became part of Cuyahoga County Public Library in 1949. By the late 1950s, the city’s population had grown to 13,000, and a new library was built at the corner of Wolf and Dover Center Road. Twenty years later, the city had again outgrown the library.The present facility opened at Cahoon and West Oakland in April, 1981. The design received an award from the American Institute of Architects/Architects Society of Ohio in the fall of 1981. Extensive remodeling and renovation was com-pleted in 1997. Today the building houses over 100,000 items.

This library branch serves the community of Bay Village.

B i rd ’ s Eye V iew

Bay Village Branch

Bay Village Branch

SUMMARY

Relative to the other branches, the condition of the building has been classified as “good”. The size and configuration of the building, number of parking spaces, and ADA access have been classified as “not adequate”.

Floor Planscale: 1/32” = 1’-0”

Bay Village Branch

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Bay Village Branch

OBSeRVAtiOnS

ARCHITECTURAL A. Exterior Building Walls1.

The exterior surface of the glazed brick is beginning to spall at vari-a) ous places around the exterior of the library. (Figures BAY-01, -02)

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Bay Village Branch

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Bay Village Branch

Some evidence was found indicating possible attempts to conceal b) or prevent future spalling with a matching white paint. (Figure BAY-03)Under a covered porch area, discoloration of the brick face was c) observed. (Figures BAY-04, -05, -06)

The rust or iron colored discoloration may be caused by water (1) entering at the low ceiling area and becoming trapped. Ceiling vents were not observed in this area. (2)

Several sealant joints around the perimeter are discolored or dete-d) riorating. (Figures BAY-07, -08, -09)Sealant is not installed around the perimeter of the building between e) the sidewalks and the building. Sealant should be added in these locations to reduce the potential for water infiltration. (Figures BAY-09, -10)

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Bay Village Branch

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Bay Village Branch

Exterior Masonry Screen Walls2. The damage to the surface of the glazed brick at the low exte-a) rior screen walls is more severe than around the perimeter of the enclosed building. Spalling, degradation of the mortar, separation of mortar at the bond line, and organic growth was observed in these areas. (Figure BAY- 11)The top of the walls appear to be flat (not sloped for drainage) and b) thru-wall flashing was not observed at the top of the wall. (Figures BAY- 12, -13, -14, -15)Water may be penetrating the wall through the mortar joints at the c) top of the wall, and causing the spalling and degradation through freeze-thaw cycling. (Figures BAY-12, -13, -14, -15, -16, -17)

Exterior Masonry Garden Wall 3. The south wall is tilting from plumb and is no longer aligned with the a) adjacent building wall. (Figure BAY-18)Sealant in the joint between the garden wall and the building is b) stressed and damaged because of the movement of the garden wall.Foundation settlement or other cause of movement should be c) investigated and addressed.

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Bay Village Branch

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Bay Village Branch

Curtainwalls, Windows, and Entrances4. Several staff or service entrances around the building are experi-a) encing deterioration and rusting near the base of the steel frames. (Figures BAY-19, -20)

Roofing: Willham Roofing Company (WRC) inspection and mainte-5. nance was performed on 22 June 2009. WRC report indicated no addi-tional concerns to be addressed.Interior systems and finishes6.

Ceilings - The acoustical ceiling tiles throughout the building are in a) poor condition. Several areas appear as though the tile was not installed properly and is not level or sagging. Many tiles throughout the building are stained with water marks. (Figures BAY-21, -22, -23, -24, -25)

Exterior Soffits7. The covered porch ceiling is not vented and is showing signs of a) water or moisture being trapped above the ceiling and causing deterioration to the ceiling and walls. (Figures BAY-26)

Bay Village Branch

PLUMBINGB. The building is served by the following:1.

Domestic Water: 2” (from north)a) Natural Gas: 1-1/4” (from north)b) Sanitary Sewer: (2) 4” (from south and north)c) Storm Sewer: (2) 4” (from south and north)d) Fire: 4” (from north)e)

The plumbing fixtures are reported to be ADA-compliant and in good 2. condition.Major plumbing renovations were completed in 1995.3.

FIRE PROTECTIONC. The building is reported to be fully sprinkled, including book drop.1.

Bay Village Branch

HVACD. The building is served by two rooftop air conditioning units:1.

RTU-1: Serves main building; has been replaced, reported to be in a) fair condition.AHU-1: Serves meeting room; has been replaced, reported to be b) oversized and operates via occupant controlled timer. An occupan-cy sensor could reduce energy consumption.A design for replacement of the rooftop units has been completed.c)

The building is served by three boilers – two (2) natural gas and (1) 2. electric, reported to be in fair condition.

ELECTRICAL / TECHNOLOGYE. Electrical Service minimal work required. Fair condition. No problems 1. with parts and service.Fire Alarm system not in trouble.2.

CCPL reports that a Simplex 4010 system was installed in 2007.a) Expansion capability to double the existing load. Existing demand: 3.

Site Planscale: 1/64” = 1’-0”

Library

Bay Village Branch

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Bay Village Branch

60KW, service size: 125 KW.

SITE / CIVIL / LANDSCAPINGF. Pavement1.

SHORT TERMa) : Current condition shows existing crack repair and overlays. There is pavement failure around some of the basins in the drives and parking areas. (Figure BAY-27, -28) Continue crack repair and “black-top” overlays (aesthetic).LONG TERM: b) Pavement replacement program with sub-base repair and replacement of the parking lot.

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Bay Village Branch

Parking2. The existing parking is adequate. No addition needed.a)

Landscape3. The existing landscape is well maintained and adequate. No a) improvements needed at this time. Existing parking islands are all mulch – potential for groundcover plantings and perennials. (Figure BAY-29)

Lighting4. The existing lighting is adequate. No improvements needed.a)

Expansion5. None to very limited expansion available at this branch. If expan-a) sion is desired, a redesign of the existing parking and potential loss of parking to the west would most likely result.

Book Drop/Drive-Thru6. The current book drop-off is located on the north side of the building a) and is contained in a free-standing book drop box. This is a drive-up facility. There is potential of incorporating this into the building if desired and coordinated with internal elements. (Figure BAY-30)

Trash Dumpster/Transformer7. A dumpster enclosure and screening do exist on this property and a) are in relatively good condition; refer to architectural comments. The existing transformer is not in an enclosure. (Figures BAY-31, -32)

Vehicular/Pedestrian Access/Bike Racks8. Vehicular access is adequate without any traffic congestion. a) Pedestrian access is adequate with easy transition from existing sidewalks and parking areas. Handicap spaces are directly related to the sidewalk. (Figures BAY-33, -34, -35)

Signage and Wayfinding9. The existing signage is very visible to the public and the entrance to a) the library is easily identifiable.

Reading Garden10. The existing reading garden is well maintained and accessible with a) seating areas. (Figure BAY-34, -36)

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Figure BAY-39Figure BAY-37

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Bay Village Branch

Bay Village Branch

Concrete Walks/Curbs11. The existing concrete walks are in adequate shape however there a) are some curb cracks and failures. Suggestion to saw-cut and replace the cracked and failed sections.

Delivery/Service Area12. Existing delivery and service area are to the north side of the build-a) ing. There is not a dock area at this branch. (Figure BAY-37, -38) The existing ornamental fence is need of repair – End post and vari-ous rails are bent. (Figures BAY-39, -40)

Bay Village Branch

ReCOMMenDAtiOnS

The following items are recommended for consideration for future projects. Each item includes an assumption of work scope to establish a construction cost budget for the project.

Architectural1. Exterior Garden Wall a.

Remove and re-build masonry wall with materials to match i. existing.Replace existing foundations.ii.

Exterior screen walls: b. Install metal cap flashing, properly sealed and sloped for i. drainageTuckpoint and repair masonryii.

Exterior face brick surface degradationc. Replace severely damaged bricki. For minor spalling, paint with color to match surrounding brick ii. and to seal the porous surface For budget purposes, assume 15% of existing wall areaiii.

Replace Entry doors with Automatic Slidersd. Include air curtain on exterior doori.

Interior finishes allowancee. Acoustic Ceiling pad replacement: for budget purposes, i. assume 100% of existing areaGypsum wall reworking: for budget purposes, assume 15% of ii. existing wall area

Carpet replacementf. 100% replacement.i.

Furniture Replacement Allowanceg.

Bay Village Branch

MEP2. Implementation of design for replacement of rooftop HVAC units, a. including occupancy sensor and controls for meeting room.Rework restroom exhaustb. Interior lighting control systemc. Exterior lighting control systemd.

Site/Landscaping3. Parking lot replacement: subbase repair and repaving of parking lot.a.

For budget purposes, assume 30% of existing pavement areai. Include asphalt pavement with concrete curbs.ii. Include paint striping.iii.

Replace sidewalk sections.b. Ornamental fence at delivery/service area: replace damaged compo-c. nents.

Asbestos Containing Material Survey4. Removal or abatement as recommended by EA Group reporta.

Bay Village Branch

Bay Village Branch

BUDGet COSt

The following are construction cost budgets for recommended future projects.

Branch Branch size (SF)

Renovation Estimate Added SF Total Cost of

Addition Total Estimate New SF Total Estimate

Renovation of Existing plus Addition NewRenovation of Existing

Bay Village 15,806 $995,000 4,194 $1,336,000 $2,331,000 20,000 $7,800,000Exterior Garden Wall $51,875Exterior Screen Walls $31,538Exterior Face Brick Degradation $100,292Implement design for new HVAC units $100,705Parking lot replacement; incl subbase $49,684Replace sidewalk sections $9,809Ornamental fence repair; site $7,545Replace Entry Doors w/ Automatic Sliders $25,804Restroom Exhaust $5,432Interior finishes allowance $99,353Carpeting replacement $95,405Furniture replacement allowance $357,769Interior Lighting Control System $15,090Exterior Lighting Control System $9,431Asbestos Containing Material; EA Group $35,612