Customs Management in GTM –Containerized Vessel Imports and Exports

Vijay Sai Somisettivsomisetti@scoular.com

Tanner Jesseetjessee@scoular.com

Agenda

3

• Overview

• Requirements

• Business Scenarios

• OTM Customs Management Capabilities

• OTM Configurations

• Challenges Faced

• Business Needs

• Potential Enhancements

• Design Discussion

• Future Implementations – More Challenges

Overview• Scoular is a privately owned organization involved in

International trading

• Managing International Shipping as NVOCC for shippers

• BCO is serving as a Shipper and NVOCC serving as a

Freight Forwarder

• We require Transportation and Customs Management in

almost every transaction we perform internationally

Requirements

• Customs Management Requirements include but not limited to:

• Report and request ITN (Internal Tracking Number) with government AES

(Automated Export System) electronically

• Ability to file modifications and cancellations for previously filed ITNs

• Report Import Freight Information to government AMS (Automated

Manifest System) electronically

Ability to update AMS

Electronically comply with regulations of various other countries in Trade

Compliance, i.e. Japan 24, Canadian ACI etc...

Communicate Customs Information with Vessel Carriers electronically

Business ScenariosScenario 1: Exporting out of the USA

Prepare for Export

TransportationCustoms Management Steamship Lines

Request Container Space

with Vessel Carrier

Receive Booking

Confirmation from Vessel

Carrier

Prepare for Export Filing

in GTM and Customs

Management

Send Customs Filing to

AES System

Receive Filing Response

Prepare Shipping

Instructions in OTM to

notify Vessel Carrier with

ITN

Receive Shipping

Instructions

Provide Acknowledgement

Provide Shipment

Statuses as Vessel moves

Export Operations Customs Flow

Business ScenariosScenario 2: Importing in to the USA

Prepare for Import

Transportation

Overseas

Request Space with Vessel

Carrier

Prepare for Shipment

Prepare for Export Filing in

GTM and Customs

Management

Send Customs Filing to

AMS System

Receive Filing Response

Prepare Shipping

Instructions in OTM to notify

vessel carrier with Bill of

Lading Number

Receive Shipping

Instructions

Provide Acknowledgement

Provide Shipment Statuses

as Vessel Moves

Customs Management Steamship Lines

Import Operations Customs Flow

OTM Customs Management

• Oracle introduced Customs Management as an additional module in V 6.3.1

• Create a Customs Shipment from a GTM Trade Transaction using a

Consolidation Criteria

• Customs Shipment with the shipment ship unit lines from OTM shipment as

customs shipment lines

• Apply policies on the customs shipment

• Generate AES filing (or any other regulatory filing) document from customs

shipment

• Transmit the data to the regulatory system and receive response

• Pass the response back to OTM Shipment and notify Steam Ship Line

OTM Configuration

• Automation Agents• Create GTM Transaction

• Sync Transaction

• Create Customs Shipment

• Apply policies

• BI Publisher report query and format templates to prepare EDI docs

• Setup External Systems for communication

• Setup document validations

• Copy the response from customs shipment to OTM Transportation Shipment

• Transmit the customs response to Steamship Lines

Export AES Filing Procedure

Scoular AES Statistics

• 6,717 AES Filings in 2014

• Average time to file AES is 3-5 minutes

depending on the number of

Containers involved in AES filing.

Business Needs

• File for AES from OTM Shipment rather than GTM Transaction

• “Simple” screen to file for AES

• “One Click” file for New/Modification/Cancellation of AES

• Automated Functionality for other compliance filings beyond AES,

i.e. AMS, Japan 24 etc.

Challenges We Faced

• OTM queues creation for technical connections with AES system

• Grouping Customs Shipment Lines by HS/Schedule B code

• Handling merges and splits for AES filing

• No out of box functionality for AMS filing

• Gross weight and Net weight synchronization from OTM Shipment to

Customs Shipment for updates

• Ability for compliance with various countries across the world

• Representing a “Booking” in OTM for Customs Management filing

Potential Enhancements

• Ability to file for AES directly from OTM Shipment

• Schedule B/HTS Level grouping at Customs Shipment level

• Handle Splits/Merges directly from OTM Shipment

• Represent a “Booking” in OTM for Customs Filing Purposes

• Maintain AES filing Ultimate Consignee Type on Customs Shipment, not on

Customer Record

Potential Enhancements

• Maintain Export Date on the Customs Shipment as “Date” object not “Date

and Time” Object

• Ability to not specify UOM conversions at GTM Item level

• Ability to see the “status” of the messages in queue, like “Submitted to

Government System”, “Response received but not posted to OTM”,

“Response posted to OTM”

• Link the outbound messages to inbound messages in Queue

• Ability to read the message content in Queue

Design Discussions

• How to best represent a “container” in Customs Management module

• How did others implement Customs Management in OTM/GTM

• Cross domain Customs Management in OTM

Future Implementations More Challenges

• South America operations

Thank You