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Culture Programme - Selection procedure
Katharina RiedigerInfoday Praha 10/06/2010
3 categories of criteria
1. Eligibility criteria2. Selection criteria3. Award criteria
Eligibility criteria
1.The purpose is to check compliance with « formal criteria »
2. Examples: • Submission before the deadline• The main activity of the applicant
organisation is in the field of culture• The minimum number of partners in a
cooperation project is met
Eligibility criteria
Status of applicant Number of partners and countries Duration and dates of project EC grant requested Signed annexes!!!
• declaration • budget• mandates• cooperation agreement
Selection criteria
1.The purpose is to check that the applicant has the operational and financial capacity to carry out the project
2. Examples:• Are the CVs of the main participants in the project
relevant? Do they demonstrate that they have the necessary skills to implement the actions foreseen?
• Do the accounts of the applicant organisation demonstrate that it has the necessary financial means to provide matching funds?
Selection criteria
Capacity to carry out the project
Operational Capacity:- Activity Reports- CV’s
Financial Capacity:- Official Accounts- Financial Capacity form
All projectpartners
Coordinatoronly
Award criteria
1.The purpose is to assess the quality of the applications
2. Examples:• What is the European added value of an
application?• What is the impact of an action? Is it
sustainable?• Does the communication plan allow an
adequate dissemination of the results?
Award criteria
Qualitative and quantitative indicators to demonstrate the applicant’s ability to match the objectives of the strand
Experts’ evaluations are based on these
criteria
Take your time to explainin the application
how your project matches the objectives
Who does what?
1. Eligibility and selection criteria are assessed by the staff of the Executive Agency
2. Award criteria are assessed by independent external experts
3. An evaluation committee checks and validates the selection process
4. The Decision to award grants is taken by the Director of the Executive Agency for most of the strands
What is the selection process?
1. Applications must comply with all eligibility criteria. If they don’t, they are rejected
2. Applications must fulfill the selection criteria. If they don’t, they are rejected
3. Applications are assessed and scored in relation to the award criteria. The best ones are financed, within the available budget
Who are the experts?
1. A call for manifestation of interest has been published by the Agency in 2007
2. A data base of experts is available3. Experts are chosen according to their
professional experience and language skills4. The names of the chosen experts are
published at the end of the year5. At least 30% of the experts are changed each
year
Principles to be respected by the experts
- No conflict of interest- Confidentiality
How is the evaluation organised?
1. A panel of experts is convened in Brussels2. Each application is assessed by two different
experts, working independently3. A consensus meeting is organised between the two
experts: they have to agree on common score and comments
4. A quality-check of the evaluations is carried out by the staff of the Agency
5. The evaluation committee checks and validates the evaluations and the final ranking
Information of applicants
1. Applicants are informed of the outcome of the selection process.
2. They receive the evaluation summary report drawn up by the experts.
Conclusion (1)
Main principles of the selection process:1. Equal treatment between all applications2. High professional skills of the experts3. No conflict of interest and confidentiality4. Transparency
Conclusion (2)
How long does it take?
4 to 5 months between the submission deadline and the information of the applicants
1 to 2 months between selection and first payment
Conclusion (3) : A good application
The project description must be well written
Make sure the budget is consistent with the project
activities and timetable
Tasks and roles of each partner must be clearly described
Answers to award criteria must be pertinent
Prepare documents (mandates & cooperation agreement)
on time
Conclusion (4): where to find information Programme Guide
Applicants Guide for cooperation projects
Cultural Contact Points
Mailboxes:
Strand 1.1:
Strand 1.2.1:
Strand 1.3.5: [email protected]
Check also the lists of selected projects of the
previous years
THANK YOU FOR YOUR ATTENTION!
