Cub Scout and Webelos Camp Leaders Guide
Woodfield Scout Preservation
JAMBO to All Cub and Webelos Safari Leaders, Cub World at Woodfield Scout Preservation is ready for the arrival of Wolves, Bears, Webelos and Arrow of Light Scouts this summer! Old North State Councils Cub World is our unique Cub Scout Camp especially designed for your Cubs to have an exciting camping adventure. This summer, our theme will take us all on a SAFARI TREK! This Leaders Guide has been created to help YOU plan a successful summer camping experience. Please take time to read this guide completely as there are many BSA standards and Old North State guidelines that we all will adhere to at camp. Our goal is to ensure that each Scout experiences a safe, exciting, fun and memorable summer camp. Your leadership will have an important part in this. Woodfield Scout Preservation has been recognized every year by the National Camp Assessment Program as a National Accredited Scout Camp. Our staff is enthusiastic, skilled and very dedicated to create an adventure to last our Cub Scouts a lifetime! Please feel free to contact me if you have any questions concerning our program, guidelines or facilities at camp. On behalf of the Old North State Council, and the Summer Camp Staff at Cub World at Woodfield Scout Preservation, we look forward to seeing you at camp! Yours In Scouting, Janet Mintz Camp Director firstname.lastname@example.org
2018 Camp Sessions Session 1 June 17 - 20 Session 2 June 24 - 27 Session 3 July 1 - 4 Session 4 July 8 - 11
OLD NORTH STATE COUNCILS
CUB WORLD MISSION
To provide a premier and safe Cub Scout Camping experience for our youth through a quality program combining both fun and education; to introduce Cub
Scouts and their families to outdoor skills, and to cultivate an adventurous spirit in our youth that inspires character development and builds strong life values.
Woodfield Scout Preservation is a Nationally-Accredited Camp
Woodfield Scout Preservation is for all Scouts. Participation in the programs and activities are open to every Scout regardless of race, color, creed, or national origin. We want everyone to be able to enjoy our beautiful facility.
CONTENTS Preparing for Camp 4 Camp Fees . 6 What to Bring to Camp .. 7 When You Arrive 8 When You Depart 9 General Information 10 Tent Damage Policy 16 Cub Resident Program (Wolves and Bears) 17 Cub Resident Daily Schedule . 19 Webelos Morning Program . 20 Arrow of Light Morning Program .. 21 Webelos and Arrow of Light Afternoon Program .. 22 Webelos Daily Schedule .. 23 Arrow of Light Daily Schedule 24
IMPORTANT CAMP FORMS Unit Leader Medication Responsibility Form . 25 Medication Administration Worksheet 26 Camper Deposit Form . 27 Honor Pack Award .. 28 Daily Campsite Evaluation . 29 Security Policy of the ONSC and Woodfield Scout Preservation .. 30 Early Release Form 31 Pack Roster 32 WEBELOS Advancement Form 33 ARROW OF LIGHT Advancement Form . 34 Campership Guidelines .. 35 Application for Campership .. 36 T-Shirt Pre-Order form WOLVES and BEARS ONLY . 37 T-Shirt Pre-Order form ALL WEBELOS, AOL AND LEADERS ... 38 Directions to Woodfield .. 39
PREPARE FOR CUB RESIDENT AND WEBELOS CAMP Please use these pages as worksheets to check off planning and preparation items. NOW
Plan to register your pack: a $50.00 non-refundable deposit will reserve your campsite. Promote camp within your pack or den: use mailings and ONSC website information. Secure leadership: refer to pages 1-2 of the Guide to Safe Scouting for leadership requirements.
January and February Start collecting fees. Tell all Scouts, adults and leaders to make appointments for annual physicals. Continue to promote camp within your pack or den. Encourage all leaders and parents to review the leaders guide. ATTEND THE SUMMER CAMP KICKOFF ON SATURDAY, FEBRUARY 17TH, 2018. Register your pack: a $50.00 non-refundable deposit will reserve your campsite. Schedule Pre-Camp Physicals with the ONSC Clinic on Saturday, April 28th.
March and April Continue to promote camp within your pack or den. Deposit fees due April 13th: Cub Resident and Webelos need to pay half of camp fees. Camp Program Form(s): You may submit this form on or after February 17th and NO LATER
THAN April 13th. This form places your Scouts into the programs at camp. You may drop them off at the Scout Office. T-Shirt Pre-orders: Pre-order the camp t-shirt for your pack by May 4, 2018, to receive a
discounted price. See T-shirt order form in the FORMS section of this guide. Pre-Camp Swim Checks: Participate in a pre-camp swim test organized by the Council, or take
the Aquatics Supervision Swimming and Water Rescue Training to be able to complete this test with your own unit. REMEMBER that pre-camp swim checks will speed the check-in process when you arrive at camp this summer. All Scouts and leaders who participate in swimming and boating at camp must complete a swim test. Bring a copy of your swim test form with you to camp.
Campership Application. Webelos who need financial assistance must complete a Campership Application and return it to the council service center before April 27th, 2018.
May Get Your Physicals: EVERY WEBELOS SCOUT AND WEBELOS ADULT LEADER MUST HAVE A BSA
ANNUAL HEALTH AND MEDICAL RECORD COMPLETED AND SIGNED BY A PARENT OR GUARDIAN AND AUTHORIZED MEDICAL PROFESSIONAL BEFORE COMING TO CAMP. WOLVES, BEARS AND ADULT LEADERS MUST HAVE PARTS A AND B COMPLETED. All medical forms are good for one year to the end of the calendar month, not the calendar day. To be sure you have the most current printing of the BSA Annual Health and Medical Record, download your form directly from the council website at www.bsaonsc.org. Current printing is 9/2014.
Confirm Leadership: Make sure that your pack has all leadership, physicals and travel plans so that you arrive as a group at camp.
Register Youth: Check to make sure all youth and adults are BSA registered. June & July
Camp Fees. All camp fees are due one month prior to camp. Final payments must be made at the Council Office, as we are not planning to take any final payments at camp registration on Sunday.
Things to bring to check-in: Additional fees if applicable All receipts of payments
Three copies of your completed pack roster. Take one copy with you to the Health Lodge when going for health check-in.
Completed and signed Annual Health and Medical Record (signed by parents and authorized medical professional). Have a second copy of each health form for the unit leader to keep in the campsite in the event the unit leader is taking responsibility for dispensing unit medications or if needed in case of an emergency visit to the emergency room. COMPLETED health forms may be turned in at the Scout officeat least 2 weeks prior to your session of campto facilitate medical check in at camp. (Optional)
Please share the contents of the Leaders Guide with your other leaders and your parents. Refer them to the Council Website at www.bsaonsc.org for copies of the Cub Resident and Webelos Summer Camp Guide. If you have questions: Camp Director: Janet Mintz janet.Mintz@scouting.org 336-681-4723 Assistant Program Director: James Jordan email@example.com 336-545-5806
Camper Fees Early Bird fee = half of full payment on or before April 13th
Cub Resident$ 80.00 Webelos$ 90.00 (total feel is $135.00) (total fee is $180.00) Wolf/Bear first year special price includes t-shirt!
Standard fees (April 14th or later) Cub Resident$145.00 Webelos$200.00 Den Chiefs ...$50.00 per session Cub Resident Leaders Fees Leader to Cub Ratio = 2 leaders to 4 Cubs 1-4 Cubs .2 free adults 5-6 Cubs .3 free adults 7-8 Cubs..4 free adults 9 or more Cubs - Leaders Pay $70.00 Webelos Leaders Fees 1-5 Webelos .two (2) free adults 6-10 Webelos three (3) free adults 11-15 Webelos four (4) free adults 16-20 Webelos .five (5) free adults One free leader per each three (3) additional Webelos exceeding 20. All extra adults are $100.00. All meals for guests are $5.00 per extra meal. Deposits Campsite Reservation (Non-Refundable) $50.00 Camper deposits are due APRIL 13TH OLD NORTH STATE COUNCIL REFUND POLICY Unit deposits are non-refundable and do not count toward overall unit camp fees. Individual camper fees are non-refundable one week before the Scout is to attend camp. Individual camper fees may be transferred to another Scout in the pack. Refunds on council, district or OA events/activities will be made only if an adult calls 10 days before the event to the Scout Office to cancel that registration. The only exception to the policy will be the case of illness, accident, and/or death in the family and that cancellation must be called in no later than the day before the event. Regardless of time notification, a 5% cancellation fee applied for refunds.
What to Bring to Camp Pack Equipment Den and pack flag, water containers for use in campsite fire rings, and other equipment you think you might need such as coolers, game equipment. Personal Equipment Each Cub Scout and Leader is responsible for his/her own personal gear. Remember that you will be in the outdoors. Expect bugs and critters of all kinds. A suggested checklist follows: 1 complete Scout uniform 2 bath towels 4 t-shirts 1 washcloth 2 pair extra shor