Agenda Item No.

PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS

AGENDA ITEM SUMMARY

Meeting Date: January 14, 2014 [x] Consent

Department: Submitted By: Submitted For:

[ ] Ordinance

Palm Beach County Sheriff's Office Palm Beach County Sheriff's Office

I. EXECUTIVE BRIEF

[ ] Regular

[ ] Public Hearing

Motion and Title: Staff recommends motion to: A) Accept on behalf of the Palm Beach County Sheriff's Office an agreement with the City of Miami, as the fiscal agent for the Miami Urban Area Security Initiative (UASI) to provide $383,909 in reimbursable funding for various direct law enforcement domestic security activities effective until April 30, 2014; and B) Approve a budget amendment of $383,909 in the Sheriff's Grant Fund.

Summary: This agreement provides a means of funding various domestic security activities within the County and region using federal Urban Area Security Initiative (UASI) funds through the City of Miami as the Miami UASl's fiscal agent. These funds and related equipment will be used for direct law enforcement activities. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (PGE)

Background and Justification: The Urban Areas Security Initiative (UASI) is intended to create a sustainable national model program to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. In general, the UASI provides financial assistance to States to address the unique equipment, training, planning, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. It also includes awards to (1) selected State and local governmental entities and commercial companies to develop plans. and approaches to ensuring the safety and protection of the Nation's ports, and (2) selected State and local governmental entities. to develop plans and approaches to ensuring the safety and protection of the Nation's transit systems. The Catalog of Federal Domestic Assistance (CFDA) number is 97.067 and the contract number is 13-DS-1 F-11-23-02.

Attachments:

1. Budget Amendment 2. Memorandum of Agreement for Participating Miami UASI Agencies 3 .. Award Letter

========================------------------------------------------====-==

RECOMMENDED BY:~ 11-CTLug--t, (/J,i{ 1\<.pu ~ DEPARTMENT DIRECTOR

APPROVED BY: ~}! ;ti_ . "--ASSISTANT COUNTY ADMINISTRATOR

,2_7 !J~c.. 13 DATE

1/rz/44 DATE/

II. FISCAL IMPACT ANALYSIS

A. Five Year Summary of Fiscal Impact:

Fiscal Years 2014 $99,909

2015 2016 2017 2018 Capital Expenditures

Operating Costs

External Revenues Program Income (County) In-Kind Match (County)

Net Fiscal Impact

# Additional FTE Positions

(Cumulative)

$284,0000

($383,909)

0

0

0

Is Item Included in Current Budget: YES. ___ _

Budget Account No.: Fund 1152 Agency _1~6~0 __ Org

Reporting Category __ _

NO X -~--

~2=2=57 __ Object 3129

B. Recommended Sources of Funds/ Summary of Fiscal Impact:

The Sheriff's Office has been awarded funds through the City of Miami as the Miami UASl's fiscal agent. The award of $383,908 will be used to fund UASI approved direct law enforcement activities. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required.

FY2011 Miami UASI Total Program Budget

$383,909 $383,909

The period of performance for these projects shall expire April 30, 2014.

Ill REVIEW COMMENTS

A. OFMB Fiscal and/or Contract Administration Comments:

OFMB ~ \J) "C ~1,\ s~-,,,\'-. -jJ;-,(.. Contract Administration

B. Legal Sufficiency:

C. Other Department Review:

Department Director

This summary is not to be used as a basis for payment.

/ -3~/'j'/

BOARD OF COUNTY COMMISSIONERS PALM BEACH COUNTY, FLORIDA

BUDGET AMENDMENT

FUND 1152 - Sheriff's Grants Fund Use this form to provide budget for items not anticipated in the budget.

ACCT NUMBER ACCOUNT NAME Revenues

2012 Miami UASI 160-2257 -3129 Federal Grant - Other Public Safety

TOTAL REVENUES

Expenditures

2012 Miami UASI 160-2257-9498 Transfer to Sheriffs Fund 1902

TOTAL EXPENDITURES

Palm Beach County Sheriffs Office

INITIATING DEPARTMENT/DIVISION

Administration/Budget Department Approval

OFMB Department - Posted

ORIGINAL BUDGET

CURRENT BUDGET INCREASE DECREASE

0 0 383,909

I 2,442,123 $3,977,007 $383,909

{) D 383,909 -I 2,442,123 $3,977,007 $383,909

Signatures Date

·~~~.._cJ.;='2~ (:~~.:f::; L '1 °i)~ c. 13

___J.'(Q.':::ft.1._/4(d~= 1dvl>

0

$0

0

$0

Page 1 of 1

jJ?';f.X /td rz..?t17-S?,<­

;!5t-O< It,, iz.:?tl?--,,;;;pz_

ADJUSTED EXPENDED/ REMAINING BALANCE BUDGET ENCUMBEREC

383,909

$4,360,916

383,909

$4,360,916

By Board of County Commissioners At Meeting of January 14, 2014

Deputy Clerk to the Board of County Commissioners

Attachment# / __ ....:..,_ ___ _

J\IIEMOAANDUM OF.AGREEMENT

FOR PARTICIPATING' MIAMI i.JASl GRANT 2012 AGENCY

"Pall'!l Beil,ch County Sheriffs Office''

Tl:Jls Agreement ts entered into th(s ·.~ Oi'!Y pf ·~·· , 20131 by

and betweeh tMe City of Miarhi, a rnttnioipaJ corporation of the $tate .of Fl0.rida, (the

"Spdrrsoring Agency"} and Palm Beach C.ooniy Sheriff's Office, (ths1 ''Partibip1ating

Agency''),

R,t:;!:llJ:.l:\L,& WHEREAS, the U.S. Department af Homeland Security (USDHS) is pr9Viding

financial asslsfance to the Mlar:tli urban area it:t the amount $&,239;2'$5 doUf.lts thrqugh

~he. Ur.l;)fln Are.i .Sec;;urityTnitiattve.(UAS\} Gta.ntPtctgram 26"12; and .. '

WhlEREAB, tlbe Sponsoring Agency j~rthf:l:.c90rdinatro€1 ag.$hlfbl the. Miti!mf LJASI Grant Program 2012: and

WHERJ;AS,. 9.s ti;\$ U!SDHS requires that the urban. areas selecfod' fo:r fonding

take a; .regional rne±ropo(itap area. approach t0 th,!'\ .development and im.plein.entatioh of

the UASJ Girant ProgrJ;1rn 2012. and invo1ver co.re oifiE:JS; Q.O(E:l ,Qo\ilntff:l.S, .oontigudtls

jurisdictions, mutual aid partners/a:rntState agencies: and

WHEREAS, the 2012 Urban Area has. been defined Mfa.mi and Jl Laud:erda1e

c;oJle~tlvely and anti.cipat~.•.svti-,grnQ.ting.? P•i:iio:n of tha UASJfunds tn ac.cordance with

the. grant-requirements; and

WHEREAS,, tlie City eommissro.n., by Reso.iution No. .. J ,3 - OJJ 8' , ai:lOpted oh f- i:J.. - t-$ . , has atithcrti!zed the Clty Manager to enter info this

AgreementvJ.itb e.ach p.,rtloip(l.ting agency on beliaJfofthe City of Miami; and

Bage 1 ofl.Q.

WHEREAS;: the Sponsoring Agency wish.es to work wi.th th.e. parti¢ipating

agencies thro.ugih the Urbah Area Working Group. process to enhance Miami and its

syrroundingJwisqJgtions EJbiJity to resp:onq :to ,;1. tj:,rror!st threat or act.

NOW THEREFORE, in consideration ;of.the, foregoing., the.PE!rlies herEtto 1;1g(ee

as follow:

A. ThJ$, A~reernilnt delineates responsibilities of the $p0nsoring Agency and the

Pari:[Cipating Agerrcies for adivifies un<lerthe l..lASf Grant P.tograrn.2012 whJch w:,;1.s

rnacte <'!V<'\iJi:!blef> bu th.i:i v,s, Department of f-lorneland s.ecudty and ±he Sfote of FloridaDivision .of fa11ergenoy Manag.eroent(FDEM);

B. ThisAgrr;iementserves 1;15 the Sc;,ope of Work betweer\the Partlclp.ating Agency and

the·Sponsoring.Agency,

II. SCOPE

A. The provisions of thJs Agreement apply to \..IASJ $r1;1nt Prggfl;lm 201;,2. actlvities· to be

performed at the request of .the federal gq).fernrrteJllt, provided at the option• of the Sponsoring Agency, and rn conjunction with, preparation for, .or In anticipation of, a

maJqr disilster or em1;,rnen:GY relilted to t$rforlsm. artd Or' weaporrs of mass

de.strnctio.n.

Et No pro:Yision in this Agree1nenf limits the adivitres ofth6' Urti1;1n Are.?. vVprkio.g Group or ltsSponsoring,Agency in performing.local and ,state functions.

1.U .... DEFINITIONS . . · ,. ', ,: ,, ,l

A. Critical Infrastructure. Any systBm or as:set that if ,;1.ttacked woul.d result fn

cafastrophlc loss of life and/or cafastroµh(c ecotrom/c loss m13n1;1gem!'l1Jt of

resources (Including systems for classifying type.s of resources}; qualifications anq

PageZ oflO

c:;ertificatfon; and the. colleotioq, lraoking, and reporting o.f incfdenf information and

incident resources.

B. (~ore .c;o1;mzy, The county within v.hioh the core cflyJs geogr:,1phiGallyJo.cated, the

Gore ¢ity ls the City ofMiami.

c. UASI Grant Program 2012. The UAS! .Gij:jpt program ~0112 reflec\$ th$ ir\tent of

Congress ancl the Adrrtirtisiration to enh,mc:;e <ind gLlantify {he prepi;iredness of the

nation to cornoattem:i.rism 1;1nd co.ntin.ues to acfdres.s tha unlqpe.eqL1iPment train.Ing,

planning, and exercise needs o.f large. high threat urban areas, and .pregram

activities must involve coordination bY the ideMtffied cDre cit\i, ¢ore county/co.unties,

and the re$pective State Administr<l-tivl;l A,genc:;y. fqnctlng for Hie UA$f G;rant

Program .2,012 wa.s appropri;;tted 1.Jy U.S. Congres$ and ii, :wthorized by:'Pu'blic L;;tW

1iQ8,-11, the, E.merge.ncy Wartime Supplemental Apptoptiations Act, 2D0B. The

funding will provide assistar\ce to build an enhanMd anti sustaiAable eapaoity to

prevent, resp0na ro, ?nd rE!cover from fhr?ats or agts of ti,cr:rarisrn for tbe selected

Llrl:J.anare;;ts.

D. National Incident Management .System (NIMS). This system wilf provide a

consistent nationwide approa:¢11 for fei'.ler:at, state, an.ct locat governments to wo.l'k

effe9tiyely 1:111!'.l effteient!Y tGgether to preparn fqr, respond'. to., and recover from

tlomestic lncii'.lents; reg;:1rdle.ss of cause, $[ze, or complexity. To provide for lnten))pElrabftity and compaUbUity among Federal, State, and. Iooal .capabtlities, the

NIMS wtll include a core.,set of co.ncepts,,. principles, termlr:i0l0gy; and taehnof0gies·

,.roverih.g the incident command syste111; multi~agency l::oorci1t]ation ,systerrts; umffied.

comtn!;!f\p; train1ng; ipentlficaJkm ani'.l

E. \Jrban Area Wotkirig Gtoup fUA.WG), The Staie Administrat1r1g Agency Polht of

.Contact (SM PO¢) must work1through the MaYor'/CEOsfrom aH other Jurisdictions

Within the defined urban area to i.deritify PQCs from these)uvisdictionst-0 s.erve on

th$ Urf.,a1n Area Workrng Group. The Urbp;n Area Working Group will be

respQnsibJe for coordina±n,g £foveldpment and .implementation of all program

P'age;J.q;f:10

elemet:its, incfucllng fl:ie urban area asse.s.stne.nf, strategy developm.ent,. ,ind any

dlfect.servlees that are delivered by th.e.grant.

F.. Urban Area. Ar\ urban. area is Umited·tq inclqslon ofjurrsdlctioni, contiguous ta the

core city aMd cauHty/caunlles, .or with whicb the core city or countyb:;01.1ntles have

established forrnal mutual aid ,i.gteemetits ..

IV, SPONSORING AGENCY SHALL BE RESPONSIBLE FOR":

A. Provldin~J an admintstratiVe departmEint, which shaU. be• th:e City (!)f Miami Fire­

Rescue Department, authori:,;ed to carry out the herein agreed .upon

re$pdtis:ipiHfi$s .. 6fthe S:ponsorihgAgency.

B. Goordinattng with named counties and cities, w[tb tbe t$speGtive .State

Admihistratlve Agency, and wifhthe FDEMand l.:JSDHS.

Q, Condu9ling "' .c:omprehl:!nsive Urban AfeaAssesslnetit., whiCh wHI in turn guide the

.development ofan Orb.an Ar09 Hometancl $Elc;µritySlrategy.

D. Etisuring the participatibn of the following critical players in thEl assesstnEint and

st~at$9Y• c;te.YeJ9pt:ri¢Of pro.¢$?$;. raw enforcem'ent: etnergehcy tnedicat services\

Elmergeni::y m:;iniilgeme1nt, ,he nrrl s.ewtc,;;; bazim:l'o.µs n:tatetials, pulillc. works,.

governmental. ai:lmirilstratlve,. pµpllc saf,;;ty comn1uriications, IJeafthcars:1 ahq ptlbliC

health.

E. DeveJqplng a ,cqmpr,El(1¢t"l$iY\'l Urban Area Homeland Security' Strafegy,antl submit

to th.e SM. PQC,

F, Complying wifh the rcequltemenfa orstatutoryobiect1v~. offeder<=il Jaw ..

G. E:nsµring ,safi§tacfory mog.resst()V,,'.ard trie goals OfobJElctives set forth ih the grant

appUcafiOn.

Pag;e4 oflO

H, FoUowrng grant .;igreement reqµirements t1nq/~r ll.Pe()ial ()obditions.

L Subm.itting required tepo.rts.

V:. THE: PARTIClf>ATlNG.,AGl=NCIE~SHALL BE RESPONSIBLE FOR:

A Provkling arr administrative.department Which shall be; the main flaison and partner

with the Git¥ of Miami FiresRes.cu.e Department, authorized to carry out the bereih

?greed .uppn re,sponsibflities, of the Sponsering Agency.

B. Parti'cipating Agehci.es and any .subagra11te.es must abide by the g ~nt requirements.

including budget ,authorizaticins, .required accounting and reporting expenditures,

proper use.oHunds, and.tmicking of assets,

C. Submitting monthly budget detail worksheets fo the City ofMlatiJJ on tbei progre.ss of

direct pi..Wchases of eqUipmerit or s.e.tvices.

D. Complying with all UAS! Grant PFogram 2012 req\lirements,.

E. Participatihg .as .a member of the Urban Area Workft1g Gmup to. lh.¢l ude. co.ordinating

.wi}h .. and assi$ting. the Qity qf Mi?ml ir;i GQndugting a compteh.e.nsive Urban Araea

Assessment, '.Nhicb in tum will guide development -of an !L/Fban Area Homeland

securi\ySttatem/.

F. E'.hsudhg the. participation of the folloWihg critlcal players. in the assessment and

str$Jggy .cl$Viillopm<!nt pcqce$S: f1'1W enfoncem¢nt, ernetgency medical. services,

emergency management, the fire sewic;e, bai;arqQ.us materials, pupJic WO{ks,

governmental administrative; publb safety communications., h:ealtbcare and pubiic:

health.

,G, A$.sistJng the SPQPSQring agency In Glevelopment of a !JQrnptehensive Urban Area

Homeland Security Str1;1.tegy:

Page5oftff

L Ern,uring satisfactory proggiss towarcl .the go.als or: obj~ctiVes set forth ih the gtarit

··· appllc,;1fion.

J. Submitting requited reports as prescribed bythe Sponsoring Agency,

L.. Maintaining an equipmentihv!:!ntory o.fUASl purchased iteros.

VI. THE SPONSORING AGENCY ANO THE PARTIDIPAtil\lG AGENCY AGREE:

A That rundiqg acq1.1ired and ident(fied for the 1.Jt!,ao .Arel3 Seqµrity loitiatrvEl liyiJI be

administered solely by the SpO!iis.oring.AgenCyi

Et The Partio[pl3ting ,A,genc;ies. wJUprovide finahcial an<:J petformance reports to the

sponsoring agency ln a firm~ly fashion. The Sponsoring Agenqy w[U prepare

consolidated reports for .submission to the :State of Florida.

C; The Sponsoring Agency is 11ot resporn,itlle. for personnel salaries, benefits, workers

oompensErtlon or til:ne. related ls.sues ofthEl Particip?ting Agel'\GY i:1ersonneL

D, Sponsoring Ag.ency and Particlpafing Agency are subdhiisfons as defined In Section

768.28, Florida Statutes, a11d each patty agrees' to he Wily respons(ble: for the

reispective acts and .omissi.ons ofits,agents orer.nployees to the extent permitted by

law. Nothing herein is intended to serve as .a waiverofsOY!:!reign irnt:nµnify t>y any

party to which sovereign littmunliy may b.e apPUcable.. Nothfnl:) herein shall. be

con.strved a$ consent bY ,a rn unicipallty, state agency or .sub.divrsibh of the .State of

Florida to be •sued by thire;! par:ties in any manner arising out .of this Ag.reement or

anyothet·bonttact

E. This is a reimbursernentg.rantthat ~eqvires the ParticJpafing Agenctes to purchase;

r,eceive, and pay invol~es. In fl,IJl fpr equlpmertt, services,. and aJlowable. personnel

costs PRIOR to.subrnittingthe same for reimbursement to the Sponsoring Agency,

A. Ftnancial and Compllance:.AuditReport: Reoipientstbatexpend $30·0,00.0 or moreo.f

Federal funds• during their fiscal year are required to submlt an organization°wide

financial and compJil:lnce aucHt report. The l:l\1dlt Tfll!Sl be performed in accordance

with the U.S. General AGcounting Qfflc!;l Government Audftins Standard.s. an<'.! 0MB

.CircularA.:1:30.

El\ The Seci;efaiy of Homel?nd Sewurity and the QqmptroUer General of the United

states shall have acces.s to any boolss, d:OctJments, andc records of recipients of

UASI. Grant Program 20t2. assistance for audit and examtnatlon p.urppses, proyided

that, in the opihfon of tile $ecretary of Homeland Security or the CompfroJler

General, tbese documents ?re re.lated 'to Jflereqeipt or use of StJCh assistance, The

grantee will ·aJso ·give the sponsorlng agency or fhe Oomptro.ller Gener?!, thro\1gfl

any authorized representative, acce.ssto and the rightto .examine all n,cord&, books,

papers ordoc1.1mer1ts related to.the grant

C. Financial Statu$ Reports are dwe within 15 d.lys 1;1-rter the .epd .of .i:la.ch. c.iletidar

quarter; A report· mu$t b.e submitted for -every qparter that the awarer is 1;19tive,

including partfal calendar quarters, as. weu as for periods where no grant iictiYilY occurs.

D. Submit pro.gress. reports to descrtbe pn~gress to date in implementing the grant arid

its Jmpacton ·homeland s.ecurity ·in the state.

!:. Allfinancial wmmitments flerein are made subject to the avarlability of funds and the

continue.d mutual. agreements of the parties.

!'ag~? of·N'QMPAGESlO

A. The: Participating Agency wi,II not ille@ally discriminate ,against any emp.loyee or

applicant for employment orr tt:le gtot.mds of race, color; religion, sex, age., or

natiol'lal origin lrJ xulf!J!ing any an:d. ?H .obligaJions uno¢r this .Agree111.'lnt

8.. Any prov)sion. df thiS: Agreement later found fo be i'n conflict w.ifh Federal law or

regulati.on, 0rJnvalidated by a.ccm:rt ofcompetent jurisdiction, shalf be considered

Inopera!:lle cJndfot st1persE:lded by th,:1t la\N or .r'eg11Jation. AhY proyi$i9r\ fOgnd

inoperc1ble is severable from tnis Agreement, and Jhe re ma ind.er 91 the Agreement

shall remaih ih fuil fOrce and effect

C. This Agreement may beterminatei;J by eittier party onth:ir:fY (30) dc3cysWritten notice

to the other partrat the address fum)shed bythe parties to one ?nother to.@ce(\re.

nottces under this agreement or if no addres.s .is specified, to. the address of the

parties' signatory executing this.contract.

Lt This Agreement sh<11l be considereo the fQU l'l:nd c.omplete a.9reememt l:letw\,:enttie

Qndersigrted parties, .arid $hall supetsede any prior Memorandum of AgreemE!nf

among: the parties, wfittem or oral, except for any .executor;y obligations that have

not been fulfilled.

E. Jhi§l Agreeme11fwilLenc1 onAptil :30, 2014,. utileS$ qthefWjse. extended, .by awntten

amendment di:ily approveci .:ar.td executed prior.tq}\prll S!i\ 2014, <1t whioh tih:!e ttie

partiesmay agree to renewtheassoolation. Renewal w.i.11 be: based on evaluation

.of.the qponsorirtg Agency's a.bilityro. conform to appric:able program requirements\

raw.$ .art<:! proqaclt1res.,.tt<'ll!Jlhg €Ind eql/iptnent standards as prescribed bylhe grant.

,\

Approv

Date: ------

9 oflO

ATTEST:

PA.RTICIPATING•AGENCV "Palm.Beach County Sheriff's Offlcl!l"

APPROVED AS TO FORM AND CORREOIT:NESS:

B.ag~ 10 of N)JMJ'AGE&. Jb

JQllNNYMAR'i:lNgz City Mamgei':

Y:metqd lMm Eea11h CQll!ltySheri:lfs.Office Qri,nl$/'.Cqi,1f1W,s .Sectiim. 3228 Bllll Club Road Wesff>alm Bea~h, FL 3340'/i

October fl5",20fJ

,REr .Award Letter J>altu Beaoh CoimtyShedfl'sOffieeMOA • UASI 2012_

I)e,µ- Ms .•. Cid:

MAW!Oa'.L.Kla!,!J'· .F.ire:chie{

.This:letter serves as officiatnotiilcati0l1l.Jhat,the.Urban Area,Secuii1y Initiati'le ,(UA:SI) Grant Year.2012 (AWatd#l3-DS-1F-l 1'-23•02) MOA be~eep. the Cityof~iami and thePilln. BeachColl111y Sh~riff s Offiw isf<1tthe11tt1Pu¢.¢f$• \l;l,,9Q~A8:.fur•theproj~ .. !Jlipm~teiNn theM!ml<1r@i!iini.¢f.AJP,'.eem¢t,

Please ref1,n@ the, UASI20.12MOAbetween .the:Cicyof Miami.and the Palm &ach,,Coll11ty'Sh¢riff s. Office for m\Jte iri.foim;\tic:n;L

Ther~iI!lliwsement.packages for jhlg G;,;ant.Yeiir shall be11U:bntitted no lat;,r il;ian April 3:0th; 20J4, W,()llj;

wi.th the, proper !;,acl<tip dwumentatiot, .. Ple.a.se refer to the projeciititl!>ls.and its (dep.tificationnuml);,r/s.

ShoU:l<l·i::ou have•anxqueslions; please contact Kristin Jordahl, UASI Project Coordinator, at (305}416' ~4Z9 w; yia ell).aiJ.ltjordahl@miamigo,r,com.

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D;EJ3/ARThlENT Of'li!RE,RES©UE 4'14·SW·,2iiiAvenue:kMiami;!FI ·3B:l301(30'5)Wl&,5439

Attachment# 3 ----'~---