RESPONSE TO THE SCHOOL DISTRICT OF THE CITY OF YORK’S REQUEST FOR PROPOSALS FOR EXTERNAL PROVIDERS OF 

EDUCATIONAL SERVICES    

Appendix 5:  

Transition/Planning year operating budget  Budget workbook  

  

   

Cost Area Projected Cost Summary Description

Transition Team 726,800$                 

Multi‐disciplinary team of specialists that lead and conduct all phases of the transition planning and implementation.  

Marketing & Outreach 494,000$                 

Direct Costs Associated with conducting community outreach events, staff recruiting, and comprehensive marketing plan for school enrollment

Staff Onboarding 764,800$                 Direct Costs for hiring key personnel three months prior to fiscal year

Total Transition Budget 1,985,600$             

CITY OF YORK TRANSITION YEAR RESOURCE ASSUMPTIONSTRANSITION BUDGET

Staff Matrix Hours / Cost DescriptionProject Manager 1,560                   Full‐Time Manager Overseeing all Project Components and Driving ActivitiesEducation Coordinator 1,560                   Full‐Time on the ground position leading all aspects of assessment workEducation Coordinator 1,560                   Full‐Time both on the ground and at HQ conducting and analyzing assessment workCommunity Liaison 1,560                   Leads focus groups/community outreach events & partnership building 

Financial Analysts 780                        Conducts detailed analysis of school spending/contracts and develops financial models for turnover; multiple part‐time respurces 

Operations Coordinators 2,200                    

Conducts detailed analysis of schools contracts/IT infrastructure /policies and develops recommendations for turnover; executes new agreements and implements operations polcieis and procedures; multiple part‐time resources 

Facilities Coordinator 780                         Conducts detailed analysis of physical plants and related maintenance and develops recommendations for turnover and executes facilitirs agreemtns and policies 

Human Resources Coordinator 1,560                     Supports Education Coordinators with analysis of staff and recommendations for turnover Public Relations Coordinator 780                       Leads coordination of media communications Executive Leadership 1,296                   Executive leadership team routine involvement and oversight to ensure project success 

Total Labor Hours 13,636                Blended Hourly Rate 100$                    Total Labor Cost 1,363,600          Non Staff Costs 90,000$                Licensing of SW, Hardware, all travel costs Total Transition Team Costs 1,453,600$         CSUSA Investment  726,800               50% of Transition Team expenses will be invested by CSUSAPlanning Year Budget Expense 726,800             

CITY OF YORK TRANSITION YEAR RESOURCE ASSUMPTIONSTRANSITION TEAM REQUIRMENTS

Cost Category Amount Description

Community Forums (monthly) 60,000$                         monthly meetings.  (10k per in costs to advertise and staff meetings)

Talent Acquisition

Advertising  30,000$                         5k/mo for 6months for job postings (print and electronic)

Pipeline Development 25,000$                         

Funds for Talent Acquisition Team to develop partnerships with PA colleges, universities, and other organizations that are sources of leadership and teaching candidates. 

Recruitment Fairs 50,000$                         5 hiring fairs at 10k/fair for advertising and staffing of events

School (enrollment) MarketingTelevision 175,000$                       25k/mo for 7 monthsRadio 24,000$                         3k/mo for 8 months on various stations

Direct Mail 50,000$                         10 mailers @ 5k/per mailingPrint Media 30,000$                         various newspaper/magazine advertising

Social Media 30,000$                         establish and maintain social media presence and paid advertising on social media sites

Other 20,000$                         Misc. events and sponsorshipsTotal Projected Costs 494,000$                      

CITY OF YORK TRANSITION YEAR RESOURCE ASSUMPTIONSMARKETING & OUTREACH BUDGET

Annual Salary3 Month allocation 

(w/benefits) Regional Director of Education 175,000$                            56,000$                          

School principals (7) 140,000$                            313,600$                        School Registrars (7) 45,000$                              100,800$                        School Admins (7) 40,000$                              89,600$                          

Regional Support Team:80,000$                              25,600$                          80,000$                              25,600$                          80,000$                              76,800$                          80,000$                              25,600$                          80,000$                              25,600$                          80,000$                              25,600$                          

764,800$                        IT Manager

 Total Projected Costs 

CITY OF YORK TRANSITION YEAR RESOURCE ASSUMPTIONSKEY STAFF ONBOARDING (3 MONTHS PRIOR TO SFY)

Staff

Business ManagerFaciltiies Director

Curriculum Specilaists (3)SPED DirectorHR Manager

York City SchoolRevenue Note #

GovernmentPer Pupil Allocation 1 - Total net funding per student $13027.41 Inflators 2 Years two through five assume an inflation/deflation of 2%, 2%,2%, 2%, respectively, in total per student revenue based on CPI forecastsOther Revenue 3 - Food service revenue; based on our experience with similarly sized location

Expenses

Salary Related ExpensesAdministration Staff 4 Salary and hourly wages for school administrationInstructional Staff 5 Salary and hourly wages, Stipends, and Tutoring for instructional staffPerformance Bonus Pool 6 Bonus set aside for incentive goals, equal to approximately $5,000 per teacher plus inflator in applicable yearsBenefits (Health, Dental, etc.) 7 Benefits for FT employees Workers Compensation 8 Workers Compensation InsurancePayroll Taxes 9 Allowance for FICA, Medicare and state and federal unemployment taxes

Professional ServicesLegal Fees 10 - Potential legal fee, outside counsel, needed filing and documentation etc.Accounting & Finance Services 11 - Independent audit & financial services providedManagement Fee 12 - Fees paid to Management company for providing various services based upon $400 per studentOutside Staff Development Consulting Fees 13 - Registration for and travel to Teacher training and professional development courses, consulting and seminars.Temporary Agency Fees 14 - Fees paid to agencies providing temporary servicesProfessional Fees - Other 15 - Funds set aside for School Board's discretionary useMarketing & Enrollment 16 - Advertising and marketing for studentsH R & Staff Recruitment 17 - Advertising and recruiting and H.R support for School's staff

Vendor ServicesContracted Pupil Transportation 18 - Expense equal to current cost assumptions provided in RFPExtra-Curricular Activity Events 19 - Expense of transportation to and cost of extra curricular events such as sports, performances, etc.Contracted Food Service 20 - Third party food provider, partially offset by revenue received from Free and Reduced Lunch program and paid lunchesBackground / Finger Printing 21 - Expense for employee background checks and fingerprintingDrug Testing Fees 22 - Expense for employee drug testingLicenses & Permits 23 - Expense for any required license or permits Bank Service Fees 24 - Normal banking feesContracted Special ED non-instruction 25 - Non-instructional Special Ed. Expenses such as aides, or facilities.Contracted Custodial Services 26 - Contracted Custodial service based on contracts at similarly sized locations and current quotesContracted Security 27 - Contracted Security patrols and alarm monitoring services based on contracts at similarly sized locations and current quotes

Other Operating ExpensesTravel/Auto 28 - Staff travel for special trips (auto expenses).Airfare 29 - Airfare for staff travel for special trips.Meals 30 - Staff meals while traveling to and from special tripsLodging 31 - Staff lodging while traveling to and from for special tripsBusiness Expense - Other 32 - Other expenses incurred for businessDues & Subscriptions 33 - Memberships in educational associations and subscriptions to trade journals (including accreditation, if applicable)Printing 34 - Any offsite printing of instructional, informational or promotional materials based on usage of similarly sized schoolsOffice Supplies 35 - All office materials and supplies based on usage of similarly sized schoolsMedical Supplies 36 - In school medical supplies for nurseIn-house Food Service - Cost of Food 37 - Food for parent, staff and/or enrollment meetings based on usage of similarly sized schoolsFood Service - Paper and Small wares 38 - Paper plates, cups, disposable utensils used for parent, staff and/or enrollment meetings based on

usage of similarly sized schools

Instruction ExpenseTextbooks & Reference Books 39 - Cost of Textbooks & Reference Books at $275 per student in year 1; in yr 4 and 5, assume replacement of

books for 30 % ofstudents. Amount adjusted for inflation in years two through five

Consumable Instructional (Student) 40 - Consumables supplies, paper, pencils, workbooks etc. based on $822 per student adjusted for inflation in subsequent yearsConsumable Instructional (Teacher) 41 - Teachers' consumable instructional resources and supplies etc based on $250 per teacher adjusted for inflation in subsequent years

Library Books 42 - Library allocation - $35000 per year, adjusted for inflation

Testing Materials 43 - Student testing and evaluative resources and supplies $15 per student adjusted for inflation in subsequent years

Contracted SPED Instruction 44 - Contracted special education instructional services $400 per child adjusted for inflation in subsequent years

Administrative ExpensesTelephone & Internet 45 - Land line, Internet, and cellular phone usage based on similarly sized locations Postage 46 - Postage usage based on similarly sized locations Express Mail 47 - Overnight mail usage based on similarly sized locations Electricity 48 - Power usage based on similarly sized locations Water & Sewer 49 - Water and Sewer usage based on similarly sized locations Waste Disposal 50 Waste Disposal based on similarly sized locations Pest Control 51 - Pest Control based on similarly sized locations Maintenance & Cleaning Supplies 52 - Maintenance and cleaning supplies not cover by contracted custodial based on similarly sized locations

Building Repairs & Maintenance 53 - Building maintenance not cover by contracted custodial based on similarly sized locations Equipment Repairs & Maintenance 54 - Equipment repairs and maintenance based on similarly sized locations Software Licensing Fees 55 - Computer licensing based on similarly sized locations Miscellaneous Expenses 56 - Miscellaneous based on similarly sized locations

Fixed ExpenseRent 57 - Assumed at -0- per RFPOffice Equipment - Leasing Expense 58 - Cost for leasing office equipment not financedProfessional Liability & Property Insurance 59 - Cost of insurance

CAPITAL EXPENSESCapital Outlay (Capitalized) Computers Hardware 60 - Any computer hardware - the school will begin planned tech refresh in yr. 4 FF&E 61 - Furniture, Fixtures and Equipment - See FF&E tab for details Computers Software 62 - Computer Software

Year 1 Year 2 Year 3 Year 4 Year 52015-16 2016-17 2017-18 2018-19 2019-20

Kindergarten 680 680 680 680 6801st Grade 500 500 500 500 500

2nd Grade 527 527 527 527 5273rd Grade 465 465 465 465 4654th Grade 465 465 465 465 4655th Grade 421 421 421 421 4216th Grade 365 365 365 365 3657th Grade 335 335 335 335 3358th Grade 257 257 257 257 2579th Grade 186 186 186 186 186

10th Grade 155 155 155 155 15511th Grade 191 191 191 191 19112th Grade 191 191 191 191 191

4738 4738 4738 4738 4738

Students by Grade Budgeted Enrollment

York City School

York, PA Staffing Matrix

York City SchoolTotal Number of Students 4,738 4,738 4,738 4,738 4,738

Administration Staff AVERAGE SALARY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5Principal 140,000 7.00 7.00 7.00 7.00 7.00 Assistant Principal 100,000 7.00 7.00 7.00 7.00 7.00 Dean of Students 75,000 2.00 2.00 2.00 2.00 2.00 Business Operations Manager 75,000 7.00 7.00 7.00 7.00 7.00 Administrative Assistant per hour 10.00 15.00 15.00 15.00 15.00 15.00 Receptionist per hour 10.00 7.00 7.00 7.00 7.00 7.00 Enrollment Manager 50,000 7.00 7.00 7.00 7.00 7.00 Student Services Coordinator 75,000 8.00 8.00 8.00 8.00 8.00 Nurse - R/N 60,000 3.00 3.00 3.00 3.00 3.00 IT Support 48,000 7.00 7.00 7.00 7.00 7.00 Food Service-Director per hour 12.00 7.00 7.00 7.00 7.00 7.00 Food Service per hour 10.00 14.00 14.00 14.00 14.00 14.00 Plant OPS: Hall Monitor per hour 20.00 14.00 14.00 14.00 14.00 14.00

105.00 105.00 105.00 105.00 105.00

Instruction StaffTeachers (K-5) 65,000 137.00 137.00 137.00 137.00 137.00 Teachers (6-8) 65,000 38.00 38.00 38.00 38.00 38.00 Teachers (9-12) 65,000 29.00 29.00 29.00 29.00 29.00 General Music / Chorus Teacher 65,000 8.00 8.00 8.00 8.00 8.00 Art Teacher 65,000 8.00 8.00 8.00 8.00 8.00 PE Teacher 65,000 14.00 14.00 14.00 14.00 14.00 Foreign Language Teacher 65,000 9.00 9.00 9.00 9.00 9.00 Technology Teacher 65,000 9.00 9.00 9.00 9.00 9.00 Instructional Aide per hour 21.26 6.00 6.00 6.00 6.00 6.00 ESE/Special Education 65,000 14.00 14.00 14.00 14.00 14.00 ESE/Special Education Aid 11.00 7.00 7.00 7.00 7.00 7.00 Athletic Director 70,000 1.00 1.00 1.00 1.00 1.00 Co-Teacher 65,000 33.00 33.00 33.00 33.00 33.00 Curriculum Resource Teacher 65,000 13.00 13.00 13.00 13.00 13.00

326.00 326.00 326.00 326.00 326.00

Student / Teacher Ratio 14.53 14.53 14.53 14.53 14.53

TOTAL Staffing 431.00 431.00 431.00 431.00 431.00

Note: based upon Education budgets staffing fy2014-15 new schools (minus 1 CRT y1&2)

Staffing Matrix

2015-16 2016-17 2017-18 2018-19 2019-20

UNRESTRICTED NET ASSETS:Support and revenues: Governmental 61,723,869$ 62,958,347$ 64,217,514$ 65,501,864$ 66,811,901$ Other 1,245,061 1,269,962 1,295,362 1,321,269 1,347,694

Total support and revenues 62,968,931 64,228,309 65,512,875 66,823,133 68,159,596

Expenses: Program: Compensation and benefits 33,912,241 34,580,752 35,262,633 35,958,151 36,667,580 Professional services 3,696,460 3,768,989 3,835,829 3,904,006 3,973,546 Vendor services 6,983,828 7,112,004 7,242,744 7,376,099 7,512,121 Other operating expenses 4,196,020 4,268,197 4,310,953 4,342,643 4,374,737 Instruction expense 5,764,756 4,551,042 4,642,063 5,149,242 5,252,227 Fixed expenses 768,969 784,349 800,036 816,036 832,357 Provision for depreciation 406,683 813,367 1,220,050 1,248,050 1,276,050 Provision for amortization - - - - -

Total program expenses 55,728,957 55,878,699 57,314,308 58,794,227 59,888,618

Supporting: Administrative 168,700 172,074 175,515 179,026 182,606 Management fee 3,776,186 3,851,710 3,927,233 4,002,757 4,078,281

Total supporting expenses 3,944,886 4,023,784 4,102,749 4,181,783 4,260,887

Total expenses 59,673,843 59,902,483 61,417,057 62,976,010 64,149,505

Change in net assets 3,295,087 4,325,826 4,095,819 3,847,122 4,010,090

NET ASSETS, July 1 - 3,295,087 7,620,913 11,716,732 15,563,854

NET ASSETS, June 30 3,295,087$ 7,620,913$ 11,716,732$ 15,563,854$ 19,573,945$

York City SchoolFORECASTED STATEMENTS OF ACTIVITIES

For the Years Ended June 30, 2016, 2017, 2018, 2019 and 2020

2015-16 2016-17 2017-18 2018-19 2019-20CURRENT ASSETS:

Cash and cash equivalents 4,311,034$ 8,265,826$ 12,342,105$ 16,180,593$ 20,227,629$ Cash - capitalized interest - - - - - Cash - project fund - - - - - Accounts receivable 103,755 105,830 107,947 110,106 112,308 Prepaid expenses 480,396 379,254 386,839 429,104 437,686

Total current assets 4,895,186 8,750,910 12,836,891 16,719,803 20,777,622

PROPERTY AND EQUIPMENT:Land - - - - - Buildings - - - - - Furniture, fixtures and equipment 140,000 280,000 420,000 560,000 700,000 Computer hardware and software 1,136,050 2,272,100 3,408,150 4,544,200 5,680,250 Less accumulated depreciation (406,683) (1,220,050) (2,440,100) (3,688,150) (4,964,200)

Total property and equipment 869,367 1,332,050 1,388,050 1,416,050 1,416,050

OTHER ASSETS:

Total other assets - - - - -

Total assets 5,764,552$ 10,082,960$ 14,224,941$ 18,135,853$ 22,193,672$

CURRENT LIABILITIES:Accounts payable 1,056,455$ 1,021,182$ 1,038,932$ 1,073,742$ 1,091,911$ Accrued salaries and benefits 1,413,010 1,440,865 1,469,276 1,498,256 1,527,816

- - - - -

Total current liabilities 2,469,465 2,462,047 2,508,209 2,571,998 2,619,727

Total liabilities 2,469,465 2,462,047 2,508,209 2,571,998 2,619,727

COMMITMENTS AND CONTINGENCIES - - - - -

NET ASSETS:Unrestricted net assets 3,295,087 7,620,913 11,716,732 15,563,854 19,573,945

Total net net assets 3,295,087 7,620,913 11,716,732 15,563,854 19,573,945

Total liabilities and net assets 5,764,552$ 10,082,960$ 14,224,941$ 18,135,853$ 22,193,672$

York City SchoolFORECASTED STATEMENTS OF FINANCIAL POSITIONFor the Years Ended June 30, 2016, 2017, 2018, 2019 and 2020

2015-16 2016-17 2017-18 2018-19 2019-20CASH FLOWS FROM OPERATING ACTIVITIES:

Change in net assets 3,295,087$ 4,325,826$ 4,095,819$ 3,847,122$ 4,010,090$ Adjustment to reconcile change in net assets to net cash provided by (used in) operating activities: Provision for depreciation 406,683 813,367 1,220,050 1,248,050 1,276,050 Provision for amortization - - - - - Changes in assets and liabilities: (Increase) decrease in: Accounts receivable (103,755) (2,075) (2,117) (2,159) (2,202) Prepaid expenses (480,396) 101,143 (7,585) (42,265) (8,582) Increase (decrease) in: Accounts payable 1,056,455 (35,273) 17,750 34,810 18,169 Accrued salaries and benefits 1,413,010 27,855 28,412 28,980 29,560

Net cash provided by (used in) operating activities 5,587,084 5,230,842 5,352,329 5,114,538 5,323,085

CASH FLOWS FROM INVESTING ACTIVITIES:

Payments for purchase of property and equipment (1,276,050) (1,276,050) (1,276,050) (1,276,050) (1,276,050)

Net cash used in investing activities (1,276,050) (1,276,050) (1,276,050) (1,276,050) (1,276,050)

CASH FLOWS FROM FINANCING ACTIVITIES:

Net cash provided by (used in) financing activities - - - - -

Net Change in Cash 4,311,034 3,954,792 4,076,279 3,838,488 4,047,035

CASH AND CASH EQUIVALENTS, July 1 - 4,311,034 8,265,826 12,342,105 16,180,593

CASH AND CASH EQUIVALENTS , June 30 4,311,034$ 8,265,826$ 12,342,105$ 16,180,593$ 20,227,629$

FORECASTED STATEMENTS OF CASH FLOWSFor the Years Ended June 30, 2016, 2017, 2018, 2019 and 2020

York City School

York City School 2015-16 2016-17 2017-18 2018-19 2019-20

Total Number of Students Enrolled 4,738 4,738 4,738 4,738 4,738

Forcasted Average FTE per Student 13,028$ 13,288$ 13,554$ 13,825$ 14,102$

REVENUE:Government Per Pupil Allocation 61,723,869 62,958,347 64,217,514 65,501,864 66,811,901 Other Government - - - - - Total Government: 61,723,869 62,958,347 64,217,514 65,501,864 66,811,901 Food Services 1,245,061 1,269,962 1,295,362 1,321,269 1,347,694 Miscellaneous Income - - - - -

TOTAL REVENUE 62,968,931 64,228,309 65,512,875 66,823,133 68,159,596

EXPENSES:Administration Staff

Principal 980,000 999,600 1,019,592 1,039,984 1,060,784 Assistant Principal 700,000 714,000 728,280 742,846 757,703 Dean of Students 150,000 153,000 156,060 159,181 162,365 Business Operations Manager 525,000 535,500 546,210 557,134 568,277 Administrative Assistant 247,200 252,144 257,187 262,331 267,577 Receptionist 145,600 148,512 151,482 154,512 157,602 Enrollment Management 350,000 357,000 364,140 371,423 378,851 Student Services Coordinator 600,000 612,000 624,240 636,725 649,459 Nurse 180,000 183,600 187,272 191,017 194,838 IT Support 336,000 342,720 349,574 356,566 363,697 Food Service - Director 127,680 130,234 132,838 135,495 138,205 Food Service 100,800 102,816 104,872 106,970 109,109 Plant OPS: Hall Monitor 425,600 434,112 442,794 451,650 460,683

4,867,880 4,965,238 5,064,542 5,165,833 5,269,150

Instruction StaffTeachers (K-5) 8,905,000 9,083,100 9,264,762 9,450,057 9,639,058 Teachers (6-8) 2,470,000 2,519,400 2,569,788 2,621,184 2,673,607 Teachers (9-12) 1,885,000 1,922,700 1,961,154 2,000,377 2,040,385 General Music / Chorus Teacher 520,000 530,400 541,008 551,828 562,865 Art Teacher 520,000 530,400 541,008 551,828 562,865 PE Teacher 910,000 928,200 946,764 965,699 985,013 Foreign Language Teacher 585,000 596,700 608,634 620,807 633,223 Technology Teacher 585,000 596,700 608,634 620,807 633,223 Instructional Aide 193,882 197,759 201,714 205,749 209,864

ESE 910,000 928,200 946,764 965,699 985,013

ESE/Special Education Aid 117,040 119,381 121,768 124,204 126,688

Athletic Director 70,000 71,400 72,828 74,285 75,770

Co-Teacher 2,145,000 2,187,900 2,231,658 2,276,291 2,321,817

Curriculum Resource Teacher 845,000 861,900 879,138 896,721 914,655

Daily Subs 438,200 438,200 438,200 438,200 438,200

21,099,122 21,512,340 21,933,823 22,363,735 22,802,246

Tutoring 292,680 298,534 304,504 310,594 316,806 Stipends 495,447 505,356 515,463 525,772 536,288 Performance Bonus Pool 1,630,000 1,662,600 1,695,852 1,729,769 1,764,364

Benefits (Health, Dental, etc)Instructional Staff 1,956,000 1,995,120 2,035,022 2,075,723 2,117,237 Pupil Personnel Services Staff 48,000 48,960 49,939 50,938 51,957 School Administration Staff 312,000 318,240 324,605 331,097 337,719 Food Services Staff 42,000 42,840 43,697 44,571 45,462 Plant OPS 84,000 85,680 87,394 89,141 90,924

2,442,000 2,490,840 2,540,657 2,591,470 2,643,299

Workers CompensationInstructional Staff 251,635 256,573 261,611 266,750 271,991 Pupil Personnel Services Staff 6,420 6,548 6,679 6,813 6,949 School Administration Staff 33,146 33,809 34,486 35,175 35,879 Food Services Staff 2,445 2,494 2,544 2,594 2,646 Plant OPS 4,554 4,645 4,738 4,833 4,929

298,200 304,070 310,058 316,165 322,394

York City School 2015-16 2016-17 2017-18 2018-19 2019-20

Total Number of Students Enrolled 4,738 4,738 4,738 4,738 4,738

Forcasted Average FTE per Student 13,028$ 13,288$ 13,554$ 13,825$ 14,102$

Payroll Taxes (FICA, Med, State/Fed Unempl)Instructional Staff 2,351,725 2,397,883 2,444,964 2,492,987 2,541,970 Pupil Personnel Services Staff 60,000 61,200 62,424 63,672 64,946 School Administration Staff 309,780 315,976 322,295 328,741 335,316 Food Services Staff 22,848 23,305 23,771 24,246 24,731 Plant OPS 42,560 43,411 44,279 45,165 46,068

2,786,913 2,841,775 2,897,734 2,954,812 3,013,032

Cost of Compensation 33,912,241 34,580,752 35,262,633 35,958,151 36,667,580

% Revenue 54% 54% 54% 54% 54%

Professional Services7,157.50 7,298.60 7,442.51 7,589.31 7,739.04

Legal Fees 70,000 70,000 70,000 70,000 70,000 Accounting & Finance Services 763,582 778,854 794,431 810,319 826,526 Management Fee 3,776,186 3,851,710 3,927,233 4,002,757 4,078,281 Outside Staff Development Consulting Fees 519,040 529,421 540,009 550,809 561,826 Temporary Agency Fees 456,470 465,599 474,911 484,410 494,098 Professional Fees - Other 1,156,280 1,179,406 1,202,994 1,227,054 1,251,595 Marketing & Enrollment 350,000 357,000 357,000 357,000 357,000 H R & Staff Recruitment 381,088 388,710 396,484 404,414 412,502

7,472,646 7,620,699 7,763,062 7,906,763 8,051,827

Vendor ServicesContracted Pupil Transportation 2,206,542 2,250,672 2,295,686 2,341,599 2,388,431 Extra-Curricular Activity Events & Transportation 575,000 575,000 575,000 575,000 575,000 Contracted Food Service 946,311 965,237 984,542 1,004,233 1,024,318 Background / Finger Printing 3,500 3,570 3,641 3,714 3,789 Drug Testing Fees 3,500 3,570 3,641 3,714 3,789 Licenses & Permits 7,000 7,140 7,283 7,428 7,577 Bank Service Fees 24,500 24,990 25,490 26,000 26,520 Contracted Special ED non-instruction 21,000 21,420 21,848 22,285 22,731 Contracted Custodial Services 2,496,475 2,546,405 2,597,333 2,649,279 2,702,265 Contracted Security 700,000 714,000 728,280 742,846 757,703

6,983,828 7,112,004 7,242,744 7,376,099 7,512,121

Administrative ExpensesTravel/Auto 21,000 21,420 21,848 22,285 22,731 Airfare 3,500 3,570 3,641 3,714 3,789 Meals 17,500 17,850 18,207 18,571 18,943 Lodging 7,000 7,140 7,283 7,428 7,577 Business Expense - Other 24,500 24,990 25,490 26,000 26,520 Dues & Subscriptions 14,000 14,280 14,566 14,857 15,154 Printing 21,000 21,420 21,848 22,285 22,731 Office Supplies 35,000 35,700 36,414 37,142 37,885 Medical Supplies 8,400 8,568 8,739 8,914 9,092 In-house Food Service - Cost of Food 8,400 8,568 8,739 8,914 9,092 Food Service - Paper and Small wares 8,400 8,568 8,739 8,914 9,092 Bad Debt Expense - - - - -

168,700 172,074 175,515 179,026 182,606

Instruction ExpenseTextbooks & Reference Books 1,302,950 - - 414,338 422,625 Consumable Instructional (Student) 3,894,636 3,972,529 4,051,979 4,133,019 4,215,679 Consumable Instructional (Teacher) 81,500 83,130 84,793 86,488 88,218 Library Books 35,000 35,700 36,414 37,142 37,885 Testing Materials 71,070 72,491 73,941 75,420 76,928 Contracted SPED Instruction 379,600 387,192 394,936 402,835 410,891

5,764,756 4,551,042 4,642,063 5,149,242 5,252,227

York City School 2015-16 2016-17 2017-18 2018-19 2019-20

Total Number of Students Enrolled 4,738 4,738 4,738 4,738 4,738

Forcasted Average FTE per Student 13,028$ 13,288$ 13,554$ 13,825$ 14,102$

Other Operating ExpensesTelephone & Internet 350,000 357,000 364,140 371,423 378,851 Postage 21,000 21,420 21,848 22,285 22,731 Express Mail 14,000 14,280 14,566 14,857 15,154 Electricity 1,086,833 1,108,570 1,108,570 1,108,570 1,108,570 Water & Sewer 123,504 125,974 125,974 125,974 125,974 Waste Disposal 240,832 245,649 245,649 245,649 245,649 Pest Control 35,000 35,700 36,414 37,142 37,885 Maintenance & Cleaning Supplies 516,916 527,254 537,799 548,555 559,526 Building Repairs & Maintenance 1,185,636 1,209,349 1,209,349 1,209,349 1,209,349 Equipment Repairs & Maintenance 35,000 35,700 36,414 37,142 37,885 Computer Servicing & Software Licensing 573,298 573,300 596,230 607,696 619,162 Miscellaneous Expenses 14,000 14,000 14,000 14,000 14,000

4,196,020 4,268,197 4,310,953 4,342,643 4,374,737

Fixed ExpenseRent - - - - - Office Equipment - Leasing Expense 140,000 142,800 145,656 148,569 151,541 Professional Liability & Property Insurance 628,969 641,549 654,380 667,467 680,817

768,969 784,349 800,036 816,036 832,357

EXPENSES less Payroll 25,354,919 24,508,365 24,934,374 25,769,809 26,205,875

TOTAL OPERATING EXPENSES 59,267,160 59,089,116 60,197,007 61,727,960 62,873,455

Net Income/(Loss) before Financing and Depreciation 3,701,771 5,139,193 5,315,869 5,095,172 5,286,140

CAPITAL EXPENSES

Capital Outlay (Capitalized) Computers Hardware 993,910 993,910 993,910 993,910 993,910 FF&E 140,000 140,000 140,000 140,000 140,000 Computers Software 142,140 142,140 142,140 142,140 142,140 Land /Building - - - - - TOTAL CAPITAL EXPENDITURES 1,276,050 1,276,050 1,276,050 1,276,050 1,276,050

Depreciation and Amortization 406,683 813,367 1,220,050 1,248,050 1,276,050

Net Income/(Loss) after Financing and Depreciation 2,019,037 3,049,776 2,819,769 2,571,072 2,734,040

NET CHANGE IN FUND BALANCE (Deprec add back) 2,425,721 3,863,143 4,039,819 3,819,122 4,010,090 RESTRICTED FUND BALANCE - SURPLUS/(DEFICIT) - UNRESTRICTED FUND BALANCE 2,425,721 3,863,143 4,039,819 3,819,122 4,010,090 CUMULATIVE FUND BALANCE 2,425,721 6,288,863 10,328,682 14,147,804 18,157,895 CUMULATIVE FUND BALANCE - total 2,425,721 6,288,863 10,328,682 14,147,804 18,157,895

Inc Stmt Yr 1 (Monthly)

York City SchoolMonthly Cash Flow Projection

TOTAL YR Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

REVENUE:

Government Per Pupil Allocation 61,723,869 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 Total Government: 61,723,869 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 5,143,656 Grants - - - - - - - - - - - - - Fundraising - - - - - Food Services 1,091,209 109,121 109,121 109,121 109,121 109,121 109,121 109,121 109,121 109,121 109,121 Free and Reduced Lunch (DOE reimbursement) 153,852 15,385 15,385 15,385 15,385 15,385 15,385 15,385 15,385 15,385 15,385 Interest Income - - - - - - - - - - - - -

TOTAL REVENUE 62,968,931 5,143,656 5,268,162 5,268,162 5,268,162 5,268,162 5,268,162 5,268,162 5,268,162 5,268,162 5,268,162 5,268,162 5,143,656

EXPENSES:Administration Staff

Principal 980,000 81,667 81,667 81,667 81,667 81,667 81,667 81,667 81,667 81,667 81,667 81,667 81,667 Assistant Principal 700,000 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 Dean of Students 150,000 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 Business Administrator 525,000 43,750 43,750 43,750 43,750 43,750 43,750 43,750 43,750 43,750 43,750 43,750 43,750 Administrative Assistant 247,200 24,720 24,720 24,720 24,720 24,720 24,720 24,720 24,720 24,720 24,720 Receptionist 145,600 12,133 12,133 12,133 12,133 12,133 12,133 12,133 12,133 12,133 12,133 12,133 12,133 Registrar/DPC 350,000 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 Student Services Coordinator 600,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 100,000 Student Services Coordinator 180,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 30,000 Student Services Coordinator 336,000 28,000 28,000 28,000 28,000 28,000 28,000 28,000 28,000 28,000 28,000 56,000 Media Specialist - - - - - - - - - - - - Media Assistant (Clerk) - - - - - - - - - - - Food Service - Director 127,680 12,768 12,768 12,768 12,768 12,768 12,768 12,768 12,768 12,768 12,768 Food Service 100,800 10,080 10,080 10,080 10,080 10,080 10,080 10,080 10,080 10,080 10,080 Plant OPS: Hall Monitor 425,600 42,560 42,560 42,560 42,560 42,560 42,560 42,560 42,560 42,560 42,560 Before/Aftercare - - - - - - - - - - -

4,867,880 237,550 420,678 420,678 420,678 420,678 420,678 420,678 420,678 420,678 420,678 420,678 423,550

Instruction StaffTeachers (K-5) 8,905,000 742,083 742,083 742,083 742,083 742,083 742,083 742,083 742,083 742,083 742,083 742,083 742,083 Teachers (6-8) 2,470,000 205,833 205,833 205,833 205,833 205,833 205,833 205,833 205,833 205,833 205,833 205,833 205,833 Teachers (9-12) 1,885,000 157,083 157,083 157,083 157,083 157,083 157,083 157,083 157,083 157,083 157,083 157,083 157,083 General Music / Chorus Teacher 520,000 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 Art Teacher 520,000 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 43,333 PE Teacher 910,000 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 Foreign Language Teacher 585,000 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 Technology Teacher 585,000 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 48,750 Instructional Aide 193,882 16,157 16,157 16,157 16,157 16,157 16,157 16,157 16,157 16,157 16,157 16,157 16,157 ESOL - - - - - - - - - - - - - ESOL - Aid - - - - - - - - - - - - - ELL/Co-Teacher - - - - - - - - - - - - - ESE/Special Education 910,000 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 75,833 ESE/Special Education Aid 117,040 9,753 9,753 9,753 9,753 9,753 9,753 9,753 9,753 9,753 9,753 9,753 9,753 Athletic Director 70,000 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 Math Specialist - - - - - - - - - - - - - Co-Teacher 2,145,000 178,750 178,750 178,750 178,750 178,750 178,750 178,750 178,750 178,750 178,750 178,750 178,750 Curriculum Resource Teacher 845,000 70,417 70,417 70,417 70,417 70,417 70,417 70,417 70,417 70,417 70,417 70,417 70,417 Daily Subs 438,200 36,517 36,517 36,517 36,517 36,517 36,517 36,517 36,517 36,517 36,517 36,517 36,517

21,099,122 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260 1,758,260

Tutoring 292,680 24,390 24,390 24,390 24,390 24,390 24,390 24,390 24,390 24,390 24,390 24,390 24,390 Stipends 495,447 41,287 41,287 41,287 41,287 41,287 41,287 41,287 41,287 41,287 41,287 41,287 41,287 Performance Bonus Pool 1,630,000 135,833 135,833 135,833 135,833 135,833 135,833 135,833 135,833 135,833 135,833 135,833 135,833

- - - - - - - - - - - - -

Inc Stmt Yr 1 (Monthly)

York City SchoolMonthly Cash Flow Projection

TOTAL YR Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Benefits (Health, Dental, etc) - - - - - - - - - - - - - Instructional Staff 1,956,000 163,000 163,000 163,000 163,000 163,000 163,000 163,000 163,000 163,000 163,000 163,000 163,000 Pupil Personnel Services Staff 48,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Instructional Media Services Staff - - - - - - - - - - - - - School Administration Staff 312,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 Food Services Staff 42,000 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Before & Aftercare Staff 84,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000

2,442,000 203,500 203,500 203,500 203,500 203,500 203,500 203,500 203,500 203,500 203,500 203,500 203,500

Workers CompensationInstructional Staff 251,635 20,970 20,970 20,970 20,970 20,970 20,970 20,970 20,970 20,970 20,970 20,970 20,970 Pupil Personnel Services Staff 6,420 535 535 535 535 535 535 535 535 535 535 535 535 Instructional Media Services Staff - - - - - - - - - - - - - School Administration Staff 33,146 2,762 2,762 2,762 2,762 2,762 2,762 2,762 2,762 2,762 2,762 2,762 2,762 Food Services Staff 2,445 204 204 204 204 204 204 204 204 204 204 204 204 Before & Aftercare Staff 4,554 379 379 379 379 379 379 379 379 379 379 379 379

298,200 24,850 24,850 24,850 24,850 24,850 24,850 24,850 24,850 24,850 24,850 24,850 24,850

Payroll Taxes (FICA, Med, State/Fed Unempl)Instructional Staff 2,351,725 195,977 195,977 195,977 195,977 195,977 195,977 195,977 195,977 195,977 195,977 195,977 195,977 Pupil Personnel Services Staff 60,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Instructional Media Services Staff - - - - - - - - - - - - - School Administration Staff 309,780 25,815 25,815 25,815 25,815 25,815 25,815 25,815 25,815 25,815 25,815 25,815 25,815 Food Services Staff 22,848 1,904 1,904 1,904 1,904 1,904 1,904 1,904 1,904 1,904 1,904 1,904 1,904 Before & Aftercare Staff 42,560 3,547 3,547 3,547 3,547 3,547 3,547 3,547 3,547 3,547 3,547 3,547 3,547

2,786,913 232,243 232,243 232,243 232,243 232,243 232,243 232,243 232,243 232,243 232,243 232,243 232,243

Professional ServicesLegal Fees 70,000 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 Accounting & Finance Services 763,582 63,632 63,632 63,632 63,632 63,632 63,632 63,632 63,632 63,632 63,632 63,632 63,632 Management Fee 3,776,186 314,682 314,682 314,682 314,682 314,682 314,682 314,682 314,682 314,682 314,682 314,682 314,682

Outside Staff Development Consulting Fees 519,040 43,253 43,253 43,253 43,253 43,253 43,253 43,253 43,253 43,253 43,253 43,253 43,253 Temporary Agency Fees 456,470 38,039 38,039 38,039 38,039 38,039 38,039 38,039 38,039 38,039 38,039 38,039 38,039 Fee to County School Board - - - - - - - - - - - - - Professional Fees - Other 1,156,280 96,357 96,357 96,357 96,357 96,357 96,357 96,357 96,357 96,357 96,357 96,357 96,357 Marketing & Enrollment 350,000 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 H R & Staff Recruitment 381,088 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757 31,757

7,472,646 622,721 622,721 622,721 622,721 622,721 622,721 622,721 622,721 622,721 622,721 622,721 622,721

Vendor ServicesContracted Pupil Transportation 2,206,542 220,654 220,654 220,654 220,654 220,654 220,654 220,654 220,654 220,654 220,654 Extra-Curricular Activity Events & Transportation 575,000 57,500 57,500 57,500 57,500 57,500 57,500 57,500 57,500 57,500 57,500 Contracted Food Service 946,311 94,631 94,631 94,631 94,631 94,631 94,631 94,631 94,631 94,631 94,631 Background / Finger Printing 3,500 350 350 350 350 350 350 350 350 350 350 Drug Testing Fees 3,500 350 350 350 350 350 350 350 350 350 350 Licenses & Permits 7,000 700 700 700 700 700 700 700 700 700 700 Bank Service Fees 24,500 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 Contracted Special ED non-instruction 21,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Contracted Custodial Services 2,496,475 208,040 208,040 208,040 208,040 208,040 208,040 208,040 208,040 208,040 208,040 208,040 208,040 Contracted Security 700,000 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333 58,333

6,983,828 270,165 644,350 644,350 644,350 644,350 644,350 644,350 644,350 644,350 644,350 644,350 270,165

Administrative ExpensesTravel/Auto 21,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Airfare 3,500 292 292 292 292 292 292 292 292 292 292 292 292 Meals 17,500 1,458 1,458 1,458 1,458 1,458 1,458 1,458 1,458 1,458 1,458 1,458 1,458 Lodging 7,000 583 583 583 583 583 583 583 583 583 583 583 583 Business Expense - Other 24,500 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 2,042 Dues & Subscriptions 14,000 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 Printing 21,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Office Supplies 35,000 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 Medical Supplies 8,400 700 700 700 700 700 700 700 700 700 700 700 700 In-house Food Service - Cost of Food 8,400 700 700 700 700 700 700 700 700 700 700 700 700 Food Service - Paper and Small wares 8,400 700 700 700 700 700 700 700 700 700 700 700 700 Bad Debt Expense - - - - - - - - - - - - -

168,700 14,058 14,058 14,058 14,058 14,058 14,058 14,058 14,058 14,058 14,058 14,058 14,058

Inc Stmt Yr 1 (Monthly)

York City SchoolMonthly Cash Flow Projection

TOTAL YR Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Instruction ExpenseTextbooks & Reference Books 1,302,950 118,450 118,450 118,450 118,450 118,450 118,450 118,450 118,450 118,450 118,450 118,450 Consumable Instructional (Student) 3,894,636 354,058 354,058 354,058 354,058 354,058 354,058 354,058 354,058 354,058 354,058 354,058 Consumable Instructional (Teacher) 81,500 7,409 7,409 7,409 7,409 7,409 7,409 7,409 7,409 7,409 7,409 7,409 Library Books 35,000 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 Testing Materials 71,070 7,107 7,107 7,107 7,107 7,107 7,107 7,107 7,107 7,107 7,107 Contracted SPED Instruction 379,600 37,960 37,960 37,960 37,960 37,960 37,960 37,960 37,960 37,960 37,960

5,764,756 482,834 527,901 527,901 527,901 527,901 527,901 527,901 527,901 527,901 527,901 527,901 2,917

Other Operating ExpensesTelephone & Internet 350,000 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 29,167 Postage 21,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Express Mail 14,000 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 Electricity 1,086,833 90,569 90,569 90,569 90,569 90,569 90,569 90,569 90,569 90,569 90,569 90,569 90,569 Water & Sewer 123,504 10,292 10,292 10,292 10,292 10,292 10,292 10,292 10,292 10,292 10,292 10,292 10,292 Waste Disposal 240,832 20,069 20,069 20,069 20,069 20,069 20,069 20,069 20,069 20,069 20,069 20,069 20,069 Pest Control 35,000 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 Maintenance & Cleaning Supplies 516,916 43,076 43,076 43,076 43,076 43,076 43,076 43,076 43,076 43,076 43,076 43,076 43,076 Building Repairs & Maintenance 1,185,636 98,803 98,803 98,803 98,803 98,803 98,803 98,803 98,803 98,803 98,803 98,803 98,803 Equipment Repairs & Maintenance 35,000 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 2,917 Computer Servicing & Software Licensing 573,298 47,775 47,775 47,775 47,775 47,775 47,775 47,775 47,775 47,775 47,775 47,775 47,775 Miscellaneous Expenses 14,000 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167

4,196,020 349,668 349,668 349,668 349,668 349,668 349,668 349,668 349,668 349,668 349,668 349,668 349,668

Fixed ExpenseRent - - - - - - - - - - - - - Office Equipment - Leasing Expense 140,000 11,667 11,667 11,667 11,667 11,667 11,667 11,667 11,667 11,667 11,667 11,667 11,667 Professional Liability & Property Insurance 628,969 52,414 52,414 52,414 52,414 52,414 52,414 52,414 52,414 52,414 52,414 52,414 52,414

768,969 64,081 64,081 64,081 64,081 64,081 64,081 64,081 64,081 64,081 64,081 64,081 64,081

EXPENSES less Payroll 25,354,919 1,803,526 2,222,778 2,222,778 2,222,778 2,222,778 2,222,778 2,222,778 2,222,778 2,222,778 2,222,778 2,222,778 1,323,609

TOTAL OPERATING EXPENSES 59,267,160 4,461,440 5,063,820 5,063,820 5,063,820 5,063,820 5,063,820 5,063,820 5,063,820 5,063,820 5,063,820 5,063,820 4,167,523

CAPITAL EXPENSES

Capital Outlay (Capitalized) - - - Computers Hardware 993,910 496,955 49,696 49,696 49,696 49,696 49,696 49,696 49,696 49,696 49,696 49,696 FF&E 140,000 70,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Computers Software 142,140 71,070 7,107 7,107 7,107 7,107 7,107 7,107 7,107 7,107 7,107 7,107 Building - - TOTAL CAPITAL EXPENDITURES 1,276,050 638,025 63,803 63,803 63,803 63,803 63,803 63,803 63,803 63,803 63,803 63,803 -

SURPLUS/(DEFICIT) - UNRESTRICTED FUND BALANCE 2,425,721 44,191 140,540 140,540 140,540 140,540 140,540 140,540 140,540 140,540 140,540 140,540 976,133

Cash Flow - Cumulative Surplus/(Deficit) 44,191 184,731 325,271 465,810 606,350 746,889 887,429 1,027,969 1,168,508 1,309,048 1,449,587 2,425,721