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CSU EXECUTIVE MEETING Ottawa, ON
December 4-6, 2019
Agenda Item Motion Notes
Roll Call of Officers (Wednesday AM)
• Regrets Pat Lenathen • Snow delay Mike D.
Reading of Equality Statement (Wednesday AM)
• Ross Idler
Moment of Silence
•
Adoption of the Agenda
Moved: Louise Firlotte Seconded: Ross Idler Carried: Motion:19099
• No corrections.
Minutes of electronic motion adopted – September 25, 2019; Motion 19098
Motion 19098
Agenda Item Motion Notes
Matters arising from minutes
• None
President’s Report – Vickie Houston
Moved: Vickie Houston Seconded: George Bouchard Carried: Motion: 19100
• See attached report
Moved: Vicki Houston Seconded: Patrick Roy Carried: Motion: 19101
• Motion: give $125 to both Curtis and Jodi as a Thank You.
Moved: Vickie Houston Seconded: Rob Limongelli Carried: Motion: 19102
• Motion: Sharepoint training for Vicki with Tammy Emond under $1000.
Vice-President Report - Louise Firlotte
Moved: Louise Firlotte Seconded: Patrick Roy
• Hotel Bookings • Here to support table officers
Agenda Item Motion Notes
Carried: Motion:19103 • Sharepoint support
Chief Steward Report - Ross Idler
Moved Ross Idler Seconded Gary Day Carried: Motion 19104 Motion: to investigate the following grievance and report back to Executive Board at March Exec. meeting 2012-12 grievance Moved: Ross Idler Seconded: Dean Mainville Carried: Motion 19105
• Working with rvp’s to streamline issues • Using OneNote for files more • CSU activity on activity report • See attached report
Secretary-Treasurer Report – Lois Ann Graham
Moved: Lois-Ann Graham Seconded: Margo Pasley
• Update on trustees recommendations, CC coded to payable • See attached reports • Clear up outstanding assets • Explained expense process
Agenda Item Motion Notes
Carried: Motion: 19106 • Retirement gifts
Fleet – Louise Firlotte
• Selector list out, new cars jetta and forte • NOC no car is a big issue • Quick Charging station in BC still an issue
Employment Equity – Tammy Kelly
• No employment equity plan, consultants have one • Shift in motivation from employer • Dates for the new year to meet with employer
Workload National Committee – Ross Idler
• Unfortunate time at convention • Great discussion, not a complaint session • Meeting dates to be in January • Committee to strategize and meet prior to employer • Bring back direction in March meeting
EAP – Vickie Houston Motion to change start date to end of February 2020
• Look at Resolution from Convention • Committee vs referral agents • Communication for new process to start in Feb
Agenda Item Motion Notes
Moved: Patrick Roy Seconded: Mike Davidson Carried: Motion 19107
• Not myself campaign wrap up • RVP to send brief comments to Margot to how campaign rolled
out in your region
Labour Management – Vickie Houston
• Good discussion about workload and committee • Data usage discussion and letters • CUPE to discuss notifying CSU of policy changes • Greenshield benefit booklet, and benefits meeting • Ties in Seniority • Parental Leave top-up has been clarified
Benefits Committee – Vickie Houston
• No formal meeting to be had but we are still getting issues addressed with the employer
Ad Hoc Workload working • We will be forming a committee to lias with the national group
Swag • Flags, picket vests, clothing
Convention – Vickie Houston • Positive comments about convention and forums
Agenda Item Motion Notes
• Issue of running out of time • Members not attending CSU convention but claiming perdiem
employer put us on notice • Issue of quorum based on registrations, not attendance • Discussion of end of convention incident
Constitution • Meet in the new year with Committee and Devon Paul
Scholarship • Sophie Arab : Lorne Trevors awards • Kapree Prescod • Victoria Rochon • Kylah Prescod • Nadia Cleveland • Ethan Notley
COMMITTEE REPORTS
Equity • Incident in region about literature on door • Good feedback on the equity forum
Agenda Item Motion Notes
Womens • Can the RVP’s assist with womens day events in regions • Questions about too much structure or not enough structure
Workload • Review stats from H&S forum • Results from working groups
Cell phone and IT • IT support issues • Data issues
Staff Training Liaison • Create this ad hoc committee
NOC Contracting In • Create this ad hoc committee
Motion to accept all committee reports as presented. Moved: Louise Firlotte Seconded: Aneen Albus Carried: Motion 19108
•
Agenda Item Motion Notes
REGIONAL REPORTS Regional Report : Maritimes • See attached report
• Workload is key issue
Regional Report: Atlantic • See attached report • Workload is key issue
Regional Report: BC • See attached report • Repacements are an issue
Regional Report: Alberta • See attached report • Need CSU rally gear/swag
Regional Report: Sask • See attached report
Regional Report: Manitoba • See attached report • Workload issue and staffing issues
Regional Report: NOC • See attached report
Agenda Item Motion Notes
• Contracting in – IT • Success in lunch in learns at NOC
Regional Report: Ontario • See attached report • Workload issue and CA interpretation • Mandatory training at staff training • LM meeting discussion of items
Retiree Report : Blair Redlin • See attached report • Greenshield coverage out of country issues • Retiree election is active • Recogniztion to Blair on last meeting
Motion to accept all Regional Vice-President reports as presented. Moved: Ross Idler Seconded: Robin McKenna Carried: Motion 19109
Agenda Item Motion Notes
C-CLUE • No Report
Union savings • No Report
Internal Harassment Policy • Roll out of the new internal harassment policy
Regional Staff meeting Convention attendance Workload Equity issues facebook
Presentation from John McCLuckey
Harassment Harassment policy
Motion to Adjourn Moved: Patrick Roy Seconded: Mike Davidson Carried: Motion 19110
TENTATIVE BASED ON HOTEL BOOKINGS
March Exec Meeting with Committees (calgary) 06-Mar Travel Table officers + Committees
7 Committee meeting + Table officers 8 Committee meeting + Table officers + exec Travel 9 Exec Meeting
10 Exec meeting 11 Exec meeting (full day) + Travel 12 Travel day
July Exec Meeting (East Coast - St. Johns/Halifax/Charlottetown??)
05-Jul Travel day Table Officers 6 Travel Day Executive + Table officer meeting 7 Exec meeting 8 Exec meeting 9 Exec meeting - Half Day (travel) + Table Officer Afternoon
10 Travel Day - table officers
Sept/Nov Exec Meeting with Committees (Toronto) Sept 27th Travel Day Table officers + Committees 28th Committee meetings + Table Officers Meeting + Travel Exec
29th Joint training (Committees + Exec) 30th Travel day committees + Exec Meeting Oct 1st Exec Meeting Oct 2nd
Exec Meeting (Half Day) + Travel Exec + Table Officers meeting afternoon
Oct 3rd Travel Table Officers
Nov/Dec Exec Meeting BC 30-Nov Travel Day Table Officers 01-Dec Table officers + Travel for Exec 02-Dec Exec meeting 03-Dec Exec meeting 04-Dec Exec meeting (Full Day) + Travel 05-Dec Trave Day
2020-2021 CSU Joint Committees
Labour Management Table Officers National Work Load Table Officers & Mike D Benefits Vickie & Louise EAP Vickie, Louise, Lois Ann, Margot Employment Equity Aneen & Tammy
2020-2021 CSU Committees Cell phone & IT Dean and Pat L
SWAG Debbie, Gary, David, Tammy, Harry, Pat R, Pat L
Convention Table and Rob Constitution Table and Devon Fleet Pat
Workload Mike D, George, Danika, Robyn, Rob
Scholarship Louise Contracting in David and Danika Staff Training Liaison Mary F and all RVP's Union Savings Margot Lead for each group is in BOLD
President’s Report November 2019
Highlights
• Continued working with Sylvia on transition.
• Worked with new Table Officers on transition.
Meetings – November 2019 • November 1-6: Met with Table Officers in Kelowna to complete transition.
• November 29: National Labour/Management meeting in Ottawa
CHIEF STEWARD REPORT Ottawa, ON
December 4-6, 2019 Grievances Settled or Withdrawn since May -August 2019 Report • 2016-NOC-16 The arbitration award for the grievance, Vehicle qualifying period, has come
down and we were not successful in defending our grievance. Keller • 2018-09-NOC The arbitration award for grievance (job posting competition) has come down
and we were not successful in defending our grievance. The issue for us was that the posting was determined to be a circularization which weakened our argument that seniority should have been weighted higher.
Sept-Dec 2019 • 2017-MAR-11/2018-01-MAR (termination/benefits issue) As a reminder for everyone, we
successfully defended at arbitration for termination of a member in New Brunswick. The Arbitrator ordered the Employer to return member to work, with no substitution of penalty and with compensation for the full period of lost employment. The Employer did not agree with the award and filed for a Judicial Review of the award in New Brunswick. The grievor resigned his employment without talking to us. The hearing for the Judicial Review was scheduled and delayed twice, eventually scheduled for Nov 29. A good settlement was reached to the satisfaction of the Union and Employer but against the wishes of the grievor. We accepted, the Employer has paid the settlement amount and we have not heard from the grievor.
• Grievance 2019-04-ON Discipline. SETTLED • Grievance 2019-09-ATL is a grievance filed on behalf of 2 members who claimed extended
hours and were denied. SETTLED WITHOUT P&P • Grievance 2019-13-Sask Senior candidate not awarded position. WITHDRAWN As of the time of the writing of this report, we have filed the following grievances:
• Grievance 2019-12-BC Unjust discipline- Denied at Step 1 • Grievances 2019-14, 15, 16, 17, 18, 19, 20 NOC Failure to pay Out of Town Per diem for
same day out of town • Grievance 2019-21-NOC Policy Grievance Failure to pay Out of Town Per diem for same day
out of town. • ON-2012-12 Benefits Non reimbursement Extended Health Claim. See motion ARBITRATION DATES BOOKED • Rescheduled to Dec 9th and 10th – Newman - 2019-02-ONT/03 -10-day suspension and
vacation denial GRIEVANCE RELATED MOTIONS • N/A
MOTION TO REFER TO ARBITRATION • None for this report
Secretary Treasurer’s Report
Ottawa, ON December 4-6, 2019
Summary of Financials: Included in this report is the year to date April 2019 – November 2019 balance sheet which is the financial report on all our accounts, assets and liabilities as of November 30, 2019. Highlights of that report are as follows:
Operating Account balance: $273,720.83 Business Account balance: $71.54 Defense Fund Account balance: $438,490.08 Defense Fund GIC term deposits: $2,068,335.49 Investments: $400,000 Total Assets: $3,180,617.94
Included in this report is the year to date April 2019 – November 2019 profit loss report which is the financial report on the operating account as of November 30, 2019. Highlights of that report are as follows:
Total Income: $968,643.20 Total Expenses: $958,908.51 Surplus: $9,734.69
Prior year adjustments as recommended by the Trustees:
- Accounts Receivable – reversed $9,708.61 - Accrued Revenue - reversed $76,697.40 - Swag sitting in assets-no swag left moved to expense $3,741.00 - Undeposited Funds- reversed $4,359.68 - Flight passes sitting in asset – no flight passes left $8,497.60
- Flight Pass Fee Deposits – reversed $932.25 - Balance in Accounts Payable – nothing outstanding in Accounts Payable $676.37 - Mastercard coded to payable should have been the expense – reversed $114,498.59
Prior year adjustment to follow in December:
- Outstanding invoice from 2012 (15) convention owed to CUPE in the amount of $112,416.66
- There is an additional $7,900 to be expensed but I have a meeting with Tammy Griffin Monday morning to discuss writing it off
Total INCOME
CLUE 4 950.00
Income
CSU Dues 859,779.93
Interest Earned 12,097.47
Total Income $ 871,877.40
Refunds & Reimbursements 95,815.80
Total Income $ 968,643.20
GROSS PROFIT $ 968,643.20
EXPENSES
Alterna VISA 119,386.12
Business Expenses
Conference & Training 350.00
Donations 1,000.00
Other Donations 1,000.00
Total Donations $ 2,000.00
Joint Committees
Joint Employment Equity 110.00
Total Joint Committees $ 110.00
Labour Management 20.00
Legal expenses 32,908.76
Regional Membership Expenses
AB 1,027.58
Atlantic 3,207.29
BC 2,820.80
Maritimes 64.00
MB 613.38
NOC 913.92
ON 350.00
Canadian Staff Union Syndicat Canadien du PersonnelProfit and LossApril - November, 2019
Total Regional Membership Expenses $ 8,996.97
Retirement Gifts 8,000.00
Total Business Expenses $ 52,385.73
Committees 2,832.60
Equity 340.00
Per Diem 1,900.00
Travel 645.53
Total Equity $ 2,885.53
Equity Regional Meetings
AB 200.00
ON 100.00
Total Equity Regional Meetings $ 300.00
Health & Safety 449.19
Hotel 514.05
Per Diem 2,300.00
Travel 666.97
Total Health & Safety $ 3,930.21
Regional Women's Meetings
AB 309.16
Atlantic 224.92
Maritimes 228.64
SK 227.77
Total Regional Women's Meetings $ 990.49
Trustee Audit 3,010.70
Women's 400.00
Meetings -200.00
Per Diem 2,200.00
Travel 403.14
Total Women's $ 2,803.14
Total Committees $ 16,752.67
Convention 89,521.68
Equity Forum 4,570.00
Women's Day 19,002.16
Total Convention $ 113,093.84
Executive 134.00
Clerical Support 2,750.00
Executive Committee
Travel 399.39
Total Executive Committee $ 399.39
Executive Meetings
Childcare 850.00
Hotel 21,702.34
Meetings 3,624.09
Per Diem 20,960.00
Travel 6,142.92
Total Executive Meetings $ 53,279.35
Executive Other 8,518.43
Out of Pocket 20,400.00
Severance 5,250.00
Total Executive $ 90,731.17
Grievance & Arbitrations 64,540.30
Negotiations
Pension
Per Diem 300.00
Travel 98.50
Total Pension $ 398.50
Total Negotiations $ 398.50
Ontario Stewards Meeting 100.00
Operating Expenses 82,694.76
Bank Charges 14.00
Flowers Fruit Baskets 697.28
Operating Expenses - Other 5,410.85
Postage, Mailing Service 55.34
President's Expenses 4,985.00
President's Wages & Benefits 143,280.11
Supplies 229.55
Translation 125.00
Total Operating Expenses $ 237,491.89
Prior Year Adjustments 199,598.28
Workload project 64,430.01
Total Expenses $ 958,908.51
PROFIT $ 9,734.69
Total INCOME
CLUE 4 950.00
Income
CSU Dues 859,779.93
Interest Earned 12,097.47
Total Income $ 871,877.40
Refunds & Reimbursements 95,815.80
Total Income $ 968,643.20
GROSS PROFIT $ 968,643.20
EXPENSES
Alterna VISA 119,386.12
Business Expenses
Conference & Training 350.00
Donations 1,000.00
Other Donations 1,000.00
Total Donations $ 2,000.00
Joint Committees
Joint Employment Equity 110.00
Total Joint Committees $ 110.00
Labour Management 20.00
Legal expenses 35,803.26
Regional Membership Expenses
AB 1,027.58
Atlantic 3,207.29
BC 2,820.80
Maritimes 64.00
MB 613.38
NOC 913.92
ON 350.00
Canadian Staff Union Syndicat Canadien du PersonnelProfit and Loss
April 1 - December 3, 2019
Total Regional Membership Expenses $ 8,996.97
Retirement Gifts 9,000.00
Total Business Expenses $ 56,280.23
Committees 2,832.60
Equity 340.00
Per Diem 1,900.00
Travel 645.53
Total Equity $ 2,885.53
Equity Regional Meetings
AB 200.00
ON 100.00
Total Equity Regional Meetings $ 300.00
Health & Safety 449.19
Hotel 514.05
Per Diem 2,300.00
Travel 666.97
Total Health & Safety $ 3,930.21
Regional Women's Meetings
AB 309.16
Atlantic 224.92
Maritimes 228.64
SK 227.77
Total Regional Women's Meetings $ 990.49
Trustee Audit 3,010.70
Women's 400.00
Meetings -200.00
Per Diem 2,200.00
Travel 403.14
Total Women's $ 2,803.14
Total Committees $ 16,752.67
Convention 201,938.34
Equity Forum 4,570.00
Women's Day 19,002.16
Total Convention $ 225,510.50
Executive 134.00
Clerical Support 2,750.00
Executive Committee
Travel 399.39
Total Executive Committee $ 399.39
Executive Meetings
Childcare 850.00
Hotel 21,702.34
Meetings 3,624.09
Per Diem 20,960.00
Travel 6,142.92
Total Executive Meetings $ 53,279.35
Executive Other 8,518.43
Out of Pocket 20,400.00
Severance 5,250.00
Total Executive $ 90,731.17
Grievance & Arbitrations 64,540.30
Negotiations
Pension
Per Diem 300.00
Travel 98.50
Total Pension $ 398.50
Total Negotiations $ 398.50
Ontario Stewards Meeting 100.00
Operating Expenses 83,485.37
Bank Charges 14.00
Flowers Fruit Baskets 697.28
Operating Expenses - Other 5,410.85
Postage, Mailing Service 55.34
President's Expenses 4,985.00
President's Wages & Benefits 143,280.11
Supplies 229.55
Translation 125.00
Total Operating Expenses $ 238,282.50
Prior Year Adjustments 209,306.89
Workload project 64,430.01
Total Expenses $ 1,085,718.89
PROFIT -$ 117,075.69
TotalAssets
Current Assets
Cash and Cash Equivalent
Alterna Chequing 273,720.83
Funds
Business Investment Savings 71.54
Convention Fund 0.00
Defence Fund 438,490.08
Negotiations Fund 0.00
Total Funds $ 438,561.62
GIC 0.00
Alterna
1-5 Year Term Deposit 7 0.00
18-23 Month Term Deposit 10 0.00
18-23 Month Term Deposit 11 0.00
DF - 1-2 Year Term Deposit 16 51,250.00
DF - 1-5 Year Term Deposit 19 300,000.00
DF - 1-5 Year Term Deposit 20 300,000.00
DF - 1-5 Year Term Deposit 21 300,000.00
DF - 1-5 Year Term Deposit 4 0.00
DF - 18 month term deposit 17 250,000.00
DF - 18 month term deposit 18 200,000.00
DF - 18-23 Month Term Deposit 9 0.00
DF 1-5 year term deposit 13 208,692.45
DF 1-5 Year Term Deposit 14 127,937.50
DF 1-5 Year Term Deposit 5 0.00
DF 1-5 Year Term Deposit 6 0.00
DF 1-5 Year Term Deposit 8 173,615.56
Investment Shares CL 2 1 200,000.00
Investment Shares Series 6 200,000.00
Term Deposit 15 156,839.98
Total Alterna $ 2,468,335.49
Manulife 0.00
Certif 0612271 0.00
Certif 0613503 0.00
Total Manulife $ 0.00
RBC 0.00
0001 0.00
0003 0.00
Total RBC $ 0.00
Total GIC $ 2,468,335.49
Canadian Staff Union Syndicat Canadien du PersonnelBalance Sheet
As of November 30, 2019
Membershiip Shares 0.00
Undeposited Funds 0.00
Total Cash and Cash Equivalent $ 3,180,617.94
Accounts Receivable (A/R)
Accounts Receivable 0.00
Total Accounts Receivable (A/R) $ 0.00
Accrued Revenue 0.00
Inventory Asset 0.00
Suspense account 0.00
Total Current Assets $ 3,180,617.94
Non-current Assets
Flight Pass Deposits 0.00
Flight Pass Fee Deposits 0.00
Total Non Current Assets $ 0.00
Total Assets $ 3,180,617.94
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable (A/P)
Accounts Payable 67.59
Total Accounts Payable (A/P) $ 67.59
Credit Card
Mastercard 0.00
VISA 4151 0.00
Visa 4733 0.00
Total Credit Card $ 0.00
Audit Fee 10,000.00
CUPE Payable 12,978.23
GST/HST Payable 0.00
Total Current Liabilities $ 23,045.82
Total Liabilities $ 23,045.82
Equity
Opening Balance Equity 4,876.00
Retained Earnings 2,373,929.90
Retained Earnings 769,031.53
Profit for the year 9,734.69
Total Equity $ 3,157,572.12
Total Liabilities and Equity $ 3,180,617.94
Equity Committee Report
Ottawa, ON December 2019
Updates from September to October 2019: Continued planning for CSU’s Equity Forum took place from September to October. Great learning experience as a result of taking the time to connect with panelists, brainstorming questions and building relationships through the process. Convention: Transitioning from Ignorance to Understanding was the equity committee’s theme for the forum. Kristine Barr was the moderator and did a fabulous job. All committee members (including alternates) took part in making the environment comfortable and welcoming to all. The panelists were quite diverse and intersectional. They were welcomed and well received by members in attendance – thank you! Leanne MacMillan was the winner of the painting that was created by Allan Andree, gender pronouns he/him, Black local Ottawa artist.
Equity Committee members: 2019-2020 committee has some changes as some members have stepped aside to open the door for others. We welcome new and returning committee members and look forward to the new term.
Education/Awareness: A few members are asking for anti-oppression/anti-racism/anti-Black racism, inclusive, diversity training. In the new year, the committee will look at the requests and draft a proposal for the executive to consider. A follow up response will be provided to the members requesting the educationals. Concerns: Nothing to report at this time Acknowledgements: 2017-2019 Committee members would like to acknowledge and thank Audrey Barr for her passion and work she has done as Chair of the equity committee. Thank you, Audrey. We would also like to thank Celine Poitras for her time and dedication to the committee and members. Celine has retired and we wish her well throughout her new journey. Goals for 2019-2021 Term: Plan for this term is to identify the committee’s priorities Employment equity Identify key concerns that need attention Engage with members and provide support, resources and an equity perspective
anywhere we can
Submitted on behalf of Tammy Kelly – Equity Committee Chair .
Atlantic Regional VP Report Ottawa, ON
December 4-6, 2019
1. Staffing In Region
• Currently we have 2 staff off on Long Term Disability. • All active staff are in their assignments. • We had one member who was on medical leave for a sudden but brief period in October
but has since returned to full duties. • An internal circularization was distributed in October regarding a temporary vacancy for
the research representative position which is anticipated to be for a 6-month period. Submission deadline was November 1, 2019 and no word has yet been provided as to who (or if) the successful applicant was.
• We have one member who has provided notice of their retirement which will take effect March 31, 2020. The position A servicing position at the Sydney regional office, was posted on November 20 and the closing date for applications is December 11.
2. Grievance Synopsis
• To my knowledge there is a least one active grievance with respect to extended hours.
That said I have yet to receive documents and records from the previous RVP. 3. Ongoing/Pending Issues
• Workload issues continue. I’ve discussion with some staff in the region with respect to
re-activating the workload assessment committee in the region. • There are been some issues arising with respect to the RD’s treatment of “performance
related” concerns regarding a member. There may be some mitigating circumstances in light of communicated health issues. The steward and I have continued to work with the member and support them to access resources as needed to address these issues.
4. Special Events/Activities • There are no events/activities to report at this time.
5. Staff Conference
• Staff meetings are set from January 23-25, 2020.
6. Regional Staff Development Committee
• Nothing to report
7. Health & Safety
• Nothing to report
8. Solidarity Fund
• There has been no further discussion with respect to the solidarity fund however in light
of some of the recent member absences we will raise the issue for further discussion with the members at the next CSU regional meeting (to reinforce that it is out there).
In Sol. Mary Fougère CSU Atlantic RVP
Alberta Regional VP Report Ottawa, Ontario
December 4-6, 2019
Staffing in Region
• Total 24 filled regular assignments (no vacancies). • Aneen Albus is still assisting with WestJet bargaining in addition to her Medicine Hat
assignment. • James Yang (temp) is also assisting with airline bargaining for Encore and Swoop for any
technical aviation support such as scheduling. • The temporary Organizing position has been extended, still performed by Colette Singh
– to December 31, 2019. • Dustin Withers (Temp) is backfilling Colette Singh’s permanent assignment in Calgary
while she completes the organizing term. • James Yang is backfilling for Member who is on Leave until Feb 2020. • Alejandro Pachon has returned from Leave. There was an issue with his top-up pay
while he was away. • Jackie Roe posted into Calgary and begins this new assignment on January 2, 2020.
Garry Lehmann is backfilling her assignment in Calgary and extended to January 10, 2020.
• Sandra Walker from Ontario posted into the Lethbridge position that was vacated by Jackie Roe. She will begin her new assignment on January 2, 2020.
• There are two people shadowing as part of their CUPE Internship Program – Jorge Illanes in Edmonton and Bukula Abiona in Calgary.
Grievance Synopsis:
• There are no grievances at this time. We may have a grievance coming forward on the threat of discipline towards Lou Arab for cellphone overages (as Communication Representative). This was forwarded to Vickie to address at Labour Management first.
Regional Staff Development Committee Report:
• Our next staff training is in Jasper and will only be 3.5 days in May 2020. The topics are going to be centered around psychological health and safety in the workplace; understanding accommodations and bargaining benefits.
• Many of our members have been joining rallies and picket lines. There is one every
other day. Our Alberta members would like to see our Union provide ‘rally kits’ to all CSU members as sharing 1 CSU flag on a pole across the province is just not cutting it. With the massive cuts and layoffs announced by Premier Kenney – rallies, protests and pickets are going to be a regular occurrence throughout 2020 and maybe longer.
• We would like the ‘rally kit’ to contain within a backpack style bag (with our logo) for
keys, phones, etc. to keep hands free to hold flags: 1 CSU flag with the new logo) on a preferable black background to stand out and be easily identified from the several other union’s white flags); a collapsible pole for the flag; a one size fits most pinnie stating CSU SUPPORTS THIS PICKET; hat & mittens with CSU logo; a noisemaker or battery operated mini-megaphone. I believe that this would be fabulous for mobilizing our members to participate in labour-organized initiatives.
Health & Safety Report:
• No report. Solidarity Fund Report:
• The balance in our solidarity fund is $11,563.35. We donated lately to IAMAW L311 CULR (CLC rep) strike $1000.00 and prior to that CUPE L1761 and CUPE L1282 $1000.00 each.
Respectfully submitted: Debbie Gervais-Arbane - RVP Alberta Region
BC Regional VP Report Ottawa, ON
December 4 -6, 2019
1. Staffing in Region
• Kevin Tilley Perm-Temp to Legal BCRO covering Carol Reardon Retiring Feb 1, 2020 • Alexandra DeForge – Temp /// covering Jordana Feist at BCRO to Jan 31, 2020 • Jordana Feist – Perm _ Temp Assignment to Servicing BCRO to Jan 31, 2020 • Kristine Taggart – Temp /// covering Roger Oakley at BCRO to Jan 10, 2020 • Tanya Paterson – Temp /// covering Tina Meadows (LCO BC DIV) BCRO Dec 6, 2019 • Tina Meadows -Perm /// Local community Organizer charged to NDF Extended Dec. 31,
2019 • Rodger Oakley – Perm /// covering Merv Simonot (LTD) at Nanaimo AO to Jan 10, 2020 • Bryan Bickley – Temp /// covering David Scott successful to Fraser Valley AO to Jan??
2020 • Jeanne Marr – Temp /// covering Rachna Singh (Lwop) at BCRO to Jan 31, 2020 • Steven Beasley – Temp /// covering Greg Taylor (Comms posting) Aug 7, 2019 to Jan 8,
2020 • Anusha Balram – Temp /// Assigned to JE Project BCRO to Sept 26, 2019 • David Fleming – Perm /// Supernumery Organizer BCRO renewed 2019 • Lee Mossman- Temp /// Covering Mitch Guitard Prince George AO to Dec 31,2019? • Sherman Hillier - Temp /// Covering Tania Jarzebiak (EA) to Jan 31, 2020 • Paula Arab -Temp- Covering Steven Beasley at BCRO to Jan 8, 2020 • Current vacancy in Legal -Natasha Morley- Maternity Leave No coverage
2. Grievance Synopsis
• 2019-08-Policy BC Employer directed BC staff to detail every city/town worked in every
day as part of the “Location” section of Expense Form. • BC 15-E-BC-16 Additional Expenses claim related to Strike Duties 21.01 (f) and
Policy Grievance 15-P-CSU-17- The employer has recently reinforced its position of denial. Advanced to Arbitration.
• 2018- 11- BC Non- Posting of Mentor position. Grievance denied at Step 1. Settlement discussions underway.
• 2019-12-BC Discipline Denied at Step 1 3. Ongoing/Pending Issues
• Short staffed. Down one Lawyer due to Leaves • Vacation replacements inconsistent. • Servicing Staff assigned to Strong Communities are supporting absences in offices.
4. Special Events/Activities
• No Report
5. Staff Conference
• No Report
6. Regional Staff Development Committee
• No Report
7. Regional Staff Development Committee
• No written report. 8. Health & Safety
• We have not received Emergency kits displayed during bargaining.
• Many issues still outstanding at new BCRO: function and noise of HVAC System; poor communications at main floor entrance for all visitors; no emergency response plan; no drills
9. Solidarity Fund
• No report
Maritime Regional VP Report Ottawa, ON
December 4 - 6, 2019 1. Staffing In Region
• Since the last report we have a few changes in staffing. Sister Adrienne Paradis was the
successful applicant on the vacant Servicing Representative (Heather Corkum) position at the St. John Area Office. The vacant posting for Human Rights Representative (Wendy Johnson) at the Maritime Regional Office was awarded to Brother Aditya Rao. He will be joining us sometime in the new year (February possibly). The vacant Servicing Representative (Celine Poitras) at the Dieppe Area Office was awarded to Samuel LeBlanc and he has already started in his new role. His former position of Servicing Representative at the Maritime Regional Office has been posted at this time.
Currently we have three temporary staff in the Region. • Keith LeBlanc (St. John Area Office) is backfilling Lori MacKay who continues to replace
Stacy Delaney who is temporarily doing Organizing until December 20, 2019. • Danika Dupuis Parker (Dieppe Area Office) will be backfilling Monique DesRoches who is
on vacation from November 18, 2019 to January 17, 2020. • Jeannik Gallant (Maritime Regional Office) is backfilling the vacant Servicing
Representative (Sam LeBlanc) position at the Maritime Regional from November 18, 2019 to January 24, 2020
• Carol Proulx (National Office) will be replacing Aditya Rao Human Rights Representative until further notice.
2. Grievance Synopsis
• The Luc LeBlanc Judicial Review was adjourned after a settlement was reached between CSU and CUPE. With this settlement all outstanding grievances and issues with Luc have been resolved. At this time we have no other grievances in the region.
3. Ongoing/Pending Issues • Since my last report we have seen improvement on the replacement issue. The two
bilingual members who were part of the shadowing program have now started their first temp assignments. The member we had in the Rep Training program is still in the process of finishing up the program but did get a chance to work this past summer. This now gives us a bit of breathing room on replacements. We still need to find more replacements as we will be seeing more changes in staff in the very near future and also for vacation replacement.
4. Special Events/Activities
• None to report.
5. Staff Conference
• n/a
6. Regional Staff Development Committee
• The joint committee for the Maritime and Atlantic Regions still hasn’t met to begin planning for next June’s combined staff training. We will be starting the process shortly.
7. Health & Safety
• The Health and Safety Committee has been holding meetings as are required by the Act
and issues are dealt with promptly. 8. Solidarity Fund
• Since my last report the fund continues to grow, and we have made a donation to the NB
Coalition for Pay Equity.
MB RVP REPORT Ottawa, ON
December 2019 1. Staffing in Region
• Sherri Morgan was awarded the permanent position in the Winnipeg office, created by
the retirement of Marilyn Mottola
Four Temporary Staff:
• Morgan Chagnon replacing Ric Mcalpine who is replacing Tammy Martin • Jennifer Bamford replacing Elizabeth Carlylse working in the supernumerary transition
position • April McDonald Replacing Sherri Morgan • Claudia Colocho, replacing Rik Panciera
One Supernumerary:
• Elizabeth Carlylse
2. Ongoing/Pending Issues:
• The Biggest issue in the region continues to be staffing and the workload that is being
created as a result. We have yet to be informed of the number of extra staff we will be receiving as a result of the amalgamation votes. It seems to be the best kept secret in CUPE, we have heard rumors of various additional numbers (some good, some bad). Apparently, the decision is based on the NEB accepting the recommendation at the December NEB mtg. If only we knew what the recommendation is, we could begin to prepare. We will be welcoming the 9000 new members on December 8th, 2019 when the temporary certs are issued. We consistently express our concerns regarding the health of our staff and the effect of “kicking things down the road” for over a year has had on workload. There seem to be a rise in “discussions” between the regional director and some staff. There are complaints coming in from locals because some balls have
been dropped in the last year. This, of course, comes as no surprise to any of the staff. Should any discipline arise, I think we will have a very interesting time.
We remain ever hopeful! 3. Solidarity fund
• Solidarity fund remains healthy at 13333.31
NOC REGIONAL VICE-PRESIDENTS REPORT Ottawa, ON
December 4-6, 2019
1. Staffing in the Region • Monique Ménard Kilrane is acting temporarily (six months, replacing Kelti Cameron)
as a Senior Officer - International Solidarity • Leonor Cedillo is acting temporarily (one month) as a Senior Officer in Union
Education • Catherine Louli is acting temporarily (six months, replacing Monique Ménard Kilrane)
as a Senior Officer in Union Education • Emily Turk was awarded a permanent position as a Senior Job Evaluation Officer • Stephen Nava will be on sabbatical leave from the 1st of February 2020 to the 30th of
November 2020. • Rosane Doré is acting temporarily (six months, replacing Catherine Louli) as Senior
Communications Officer
2. Grievance Synopsis • There is an issue with denial of out-of-town per diem for one-day travel. Six
individual grievances and one policy grievance have been submitted. More individual grievances will be submitted.
3. Ongoing/Pending Issues
• Contracting-out of some of our work is an issue everywhere and specifically at the
national office we are addressing escalating contracting-out in IT. CSU members at NOC led the formation of a committee to campaign and research on this question; we organized a resolution at CSU 2019 Convention to raise the profile of this issue.
4. Special Events/ Activities • NOC has participated in many solidarity events, such as strike support for the CLC
staff, participating in the climate strike, and supporting the “Communities Not Cuts” campaigns in Ontario.
• We are expanding the topics of our popular Lunch & Learn events, and have begun co-sponsoring events with COPE at the NOC.
5. Health & Safety
• Since the last CSU meeting, the National Office JOHSC has not met in an official
capacity. The Committee has been without an Employee Co-Chair since June 2019 and the Employer Co-Chair (Laura-Lee Lefebvre, Director HR) was derelict in her duties to move the work of the Committee forward or keep scheduled meetings despite Isabelle Dault’s insistence on behalf of the Employees Representatives.
• Sister Isabelle took the initiative to meet with the newly elected Employee Representatives in September 2019 to establish an action plan to move the work forward, including staying on schedule with monthly inspections.
• Following Convention, the Employer Co-Chair never returned to work therefore the Committee had no Chairperson and could do no official business. Some members of the Committee (ER and EE) met in October 2019 but Isabelle could not be in attendance and only received “notes” afterwards.
• In November 2019, Isabelle received Part 1 of the provincially mandated Health and Safety Certification training. She must complete Part 2 within 6 months to be considered a “certified member” for the employees. Unfortunately, since the retirement of COPE Sister Ann Duprey, the Committee is without a single “certified member”.
• Frustrated by the lack of direction from the Employer, Sister Isabelle organized a training for the Committee on how to use the program SiteDocs to produce and revise Reports such as Incident Reports, Hazardous Spill Reports and Monthly Inspection Reports. Robert Loenhart, CUPE’s Health and Safety officer gave the training at Isabelle’s request and the group was able to use what was learned by
performing an inspection. He also informed us that his last day with CUPE would be December 12, 2019 as he has found employment elsewhere.
• Following an urging by Brother Troy Winters (H&S Specialist, NOC), the Employer also organized in-house CPR/First Aid and AED training. A total of 12 National Office employees were certified in October-November 2019 but the Employer has not yet established a protocol on how to alert First Aiders to medical emergencies in the building. Sister Isabelle is working on this for the first meeting of 2020.
• Sister Isabelle also discovered a Hazardous Spill Report in SiteDocs about a spill that occurred on November 22, 2019, promptly shared it with the Committee and asked the Employer to make sure Reports of this nature are brought to the attention of the Committee members in a timely fashion. It has also been flagged as an agenda item for the first meeting of 2020.
• Finally, following the notification that the Employer Co-Chair was no longer employed by CUPE, Sister Isabelle once again met with Employee Representatives to advocate for nomination of an Employee Co-Chair ASAP as the situation was untenable as it was. The members agreed to close nominations on December 6, 2019 and a Co-Chair should be named shortly after. With the agreement of the other Employee Representatives, Sister Isabelle also met with Employer Representative Pascale Caron, HR, to get a commitment on training and meeting dates for 2020.
• As of December 3rd, 2019, the Employer has scheduled a meeting in January 2020 and has committed to review the Terms of Reference to avoid the situations that have held the Committee back and to training all Committee members by May 2020.
6. Solidarity Fund
• A promotional campaign is being planned at NOC to raise the profile of the CSU
Solidarity Fund in 2020.
Ontario Regional VP Report Ottawa, Ontario Dec 4-6, 2019
1. Staffing in Region
• Grant Darling -#CSU-19057 Peterborough Area Office • Terri Nolan - #CSU-19054 Peterborough Area Office • Dan Pike - #CSU Health Care Coordinator Ontario Regional Office (ORO) • Darcie McEathron-Morrison - #CSU-1903T Hamilton Area Office • Preethy Sivakumar - #CSU-19045 Ontario Regional Office (ORO) • Marie Boyd - #CSU-19046 Education Representative Ontario Regional Office (ORO) • There are currently 15 Temporary Staff working in the Region
2. Grievance Synopsis
• There is currently 1 outstanding grievance within the Region
3. Ongoing/Pending Issues • Currently a fleet issue occurring in the Thunder Bay Office re. 4x4 entitlement • Currently follow up issues re. benefit coverage for compound medications • Ongoing posting issues re. tracking mainly in the ORO, and timely manner in which the
Employer posts vacant positions • Discussion around provincial assignments and postings out of certain regional offices • Ongoing follow up with what happens when there are staff with the same seniority
dates applying for positions 4. Special Events/Activities
• Ontario Staff Conference January 15 – 17, 2019 – White Oaks Conference Centre,
Niagara
• CSU Ontario Region Stewards Meeting – January 14, 2019 White Oaks Conference Centre Niagara
• CSU GMM – at Staff Conference January 15, 2019 • CSU Social – January 16, 2019
5. Regional Staff Development Committee
• Margo & Dean – worked with the Employer on the Staff survey for our next Staff
Training. Survey closes on December 6th, 2019 • Blue Mountain has been confirmed • Currently in the process of discussing courses/workshops • Next meeting taking place on December 13, 2019 at the Ontario Regional Office (ORO)
6. Regional LMM took place on November 7, 2019 at the ORO
• Discussion topics included the Union sending a formal disclosure letter referencing Articles 28 (Workload) & Appendix “T” requesting staffing details from the Employer, such as # of permanent staff in the Region, N19’s, # of Temporary Staff and subsequent backfills etc. Unions position for requesting this information was to align with being able to effectively process the workload language in the C.A.
• Requested update on Staff leaves • Requested and update on the ORO renovations as it relates to staff offices and
relocation • Request for quarterly Area Office Staff lists • Ongoing discussions re. parking difficulties at the Hamilton Area Office • Employer to send out a memo to Staff re. WE Travel arrangements protocols (especially
for newer staff) • Next scheduled Regional LMM will be held on March 5, 2020
7. Stewards Regional Conference Calls
• Next scheduled call will be held on December 12, 2019
8. Health & Safety/Committee Reports • The Regional H & S chair has reached out to ask about the process for regional reps to
receive training • The ORO H & S joint Committee is in the process of finalizing the Terms of Reference • CSU National Chair overseeing regional questions and providing recommendations
9. Solidarity Fund
• Solidarity Fund next meeting to be held during Staff Conference on January 16, 2019
Respectfully Submitted by: Dean, Robin, Margo
Saskatchewan Regional VP Report
Ottawa, ON December 4-6, 2019.
1. Staffing in Region
Prince Albert:
In the Prince Albert area office, there are three staff (permanent), Janice Janzen, Mira Lewis, and Tony Head. Currently Tony Head is acting in the capacity of organizer for the province. Temporary reps in Prince Albert: Jan Goy is replacing Tony head while he is organizing. Saskatoon: In the Saskatoon area office, Sharleen Rayner, Rhonda Heisler, Ann Iwanchuk, Justin Mercier, and Will Bauer are permanent reps. Justin Mercier took a permanent position replacing Gary Day (at least during his trial period). Temporary reps in Saskatoon: Val Harvey is replacing Will Bauer during his parental leave.
Regina/Yorkton: Currently the Regina Staff Complement is as follows: Permanent staff include: Lori Sutherland (Shop Steward), Debbie Mihial, Bill Cronin, Alex Lenko, Andrew Loewen (on leave), Aimee Nadon, Tria Donaldson (Communications), Sachia Longo (Legal and Legislative), Gary Day (Education and CSU RVP), Dave Stevenson, Don Moran and Guy Marsden (Research). Two new permanent CSU member are also seconded to the Regional Office in Regina as a result of long delays in the completion and opening of the Yorkton Area Office. These new permanent CSU members are Wanda Edwards and Mike Rodrigues.
Temporary reps in the SKRO are Jamie Mellor and Natalie Laing.
2. Grievance Synopsis
• There are three outstanding grievances, including last year’s vacation coverage
grievance. The latter two may no longer have wings, considering the changes that came about after they were filed, though one is around work of the bargaining unit, and while written up and provided to the director, no discussion has been had with her. A recent grievance around selection for the education representative position has been recently withdrawn at the request of the grievor.
3. Ongoing/Pending Issues
• There are indications that a short pause in the negative actions of the director has come to an end. Pressure seems to be building again among staff, since the pause was not long enough to build any level of trust at all. People speak of “waiting for the shoe to drop.” The director has indicated to temporary staff that they must not leave the office on a Friday afternoon before a certain time, despite there being no language that supports such office hours as being mandatory. Our temporary reps often work 14-hour days, and live up to five hours away from their temporary posting. The director is frightening them into staying in the office, when they truly deserve to get a head start on winter highways, and she empowered to do so because they are temps.
• No written or verbal notice for application to carry over vacation was sent by the director
in autumn, which goes against past practice. One member has been told that the deadline for this passed some time ago, so there is no chance to carry over any days. To be clear, this CUPE-imposed deadline passed because the director did not notify staff of the need to apply for carry over.
• The director, whether intentioned or not, is causing discomfort and anger among
members once again.
• The recent opening of the Prince Albert Area Office, following the “collaborative workspace model,” brought beautiful facilities for facilitation and meetings, but sorely inadequate and sardine-canny workspace for the CSU staff in the building. This standard is, by all reports from staff, terrible for work and morale. Staff are already seeking other ways of working, rather than coming into the office.
4. Special Events/Activities
• There have been no special events or activities for Saskatchewan CSU members since the
last report.
5. Staff Conference • Elections were held in September, the results of which were already communicated in
September to the executive. Our next CSU meeting will be after a staff meeting in Saskatoon on the 11th of December.
6. Regional Staff Development Committee
• Staff training now seems solely in the control of the regional director. While the
committee recommends certain workshops and training, the director has been known to cancel or change them without notification to the committee members. Locations are also altered with little (if any) justification, inadequate notice (i.e. just a change on the electronic calendar), and little to no communication. Some such changes are ostensibly from the director’s superiors, or due to reasons of availability of facilitators, however, the issues make staff development processes a bit unstable. In the end, while cancellations of workshops, and their locations, are understandable, there is no reasonable measure of communication from the director.
7. Health & Safety
• Clearly CUPE is still not providing a healthy workplace in Saskatchewan. People are still
on leave, people are still hiding in their offices, and a new set of people are feeling ill before going to work. The only positive change has been that we now have a number of
temporary reps who can replace us on leaves. Treatment of those temporary staff still requires great improvement, I believe.
“It is no measure of health to be well-adjusted to a profoundly sick society.” – Juddu Krishnamurti
8. Solidarity Fund • Our fund is healthy. Signing authority sits with Ann Iwanchuk, Rhonda Heisler and Gary
Day. Several donations to striking unions were made in the recent reporting period.
C.S.U. Retiree Representative Report Ottawa, ON
December 2019 Following Convention, a Retiree Update was sent out by email to C.S.U. retirees. Thanks to Patrick Lenathen for circulating that. After recent elections, the CUPE Retirees’ Association (CRA) has a new Executive Committee and Executive Board. The new President of the CRA is Pat Daley of Ontario. The new Vice-President is Shelly Gordon, also from Ontario. Returning as Treasurer is Barry Thorsteinson and the returning Recording Secretary is Carole Lefebvre. Many thanks to outgoing President Susan Attenborough for her dedication to retirees, particularly around the indexation campaign and health benefit issues. The outgoing and incoming CRA table officers held a transition meeting in November and the new Table Officers will meet again in January to map out a workplan and budget for the next year. Recently retired Research Rep. Cheryl Stadnichuk has been engaged by the CRA to do a comprehensive report on the range of health benefit issues facing CUPE retirees. Cheryl joined the November CRA meeting to discuss and scope out the project. Unifor has organised a meeting in Montréal on December 4th to strategize and confirm funding arrangements for a legal opinion regarding insurance, taxation, and benefit issues impacting CUPE retirees in Québec. Carole Lefebvre will be attending on behalf of CRA. Sylvia Soufi participated in an earlier meeting on this and all involved are looking for cost-sharing. The CRA began to establish a good relationship around health benefit issues with Laura-Lee Lefebvre, Managing Director of Human Resources and had sent follow up letters to her but it now appears she may no longer be in the position. We have now been referred to John Lepine and are hoping for replies from him.
The CRA has put a notice on its website recommending to retirees that they not take part in the health benefit survey/contest that Greenshield has been promoting. The CSU may want to consider similar advice for active members. Greenshield recently emailed a bulletin regarding protocols for our out of country travel insurance. The bulletin may have been sparked by CUPE/CSU/CRA concerns over the dreadful treatment of retiree Eugene Kostyra by Allianz earlier this year. The CRA will be trying to get the note to retirees who may not be registered to receive Greenshield emails. Active members should pay close attention to the bulletin as well. The CRA continues to advocate to replace Allianz as the out of country travel insurance administrator. The election process for a new Retiree Representative is now underway. Patrick Lenathen has sent out the call for nominations with a mid-December deadline. Elections will be held after that and a new Retiree Representative should be in place by the end of January 2020. After five years as Retiree Representative this is my last CSU Executive meetng. It has been an honour to take part in the work of this union. Thank you for the ongoing solidarity with CSU retirees and the many good times. In solidarity, Blair Redlin CSU Retiree Representative
