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CO
VID
-19
Saf
ety
Pla
n (
CSP
)
Included Documents and Plans:
HJUHSD School Reopening Plan - Fall 2020
HJUHSD Reopening Compendium for Staff
HJUHSD Illness & Injury Prevention Plan (IIPP)
Cal/OSHA COVID-19 Prevention Program (CPP)
COVID-19 School Guidance Checklist
Overview
The Hanford Joint Union High School District has developed this COVID-19 Safety Plan
(CSP) to provide our stakeholder with important safety information relevant to our
schools and reopening and in alignment with guidance provided within the new
California Department of Public Health (CDPH) Reopening In-Person Instruction
Framework released on January 14, 2021. This plan is a compilation of the plans,
protocols, and procedures developed over the past many months as we prepared for
reopening school last fall. Those plans and procedures were developed by a team
comprised of district administration and labor union leadership, and in collaboration with
resources from the Kings County Department of Public Health, the California
Department of Public Health, and the California Department of Education.
In this CSP you will see our Reopening Plan, which includes components like safety
practices and procedures, cohorting and scheduling, masking, social distancing,
cleaning practices, contact tracing, etc. You will also find our Reopening Compendium
for Staff, which dives even deeper into details about reopening practices and
procedures. These are followed by our updated Illness and Injury Prevention Program
(IIPP) and a section regarding the Cal/OSHA COVID-19 Prevention Program (CPP) and
how the documents provided in the reopening plan and compendium meet this
requirement. Lastly, you will find our CDPH 2021 COVID-19 School Guidance Checklist.
Our district schools reopened under a cohort model on November 9, 2020 and have
continued to operate successfully under these plans and procedures. We are confident
that we can continue with this plan, which includes steps for an even less restrictive
model, Plan A, when appropriate, through the end of this pandemic and will continue to
modify and adapt as we learn more and receive further state guidance.
Contents:
HJUHSD School Reopening Plan - Fall 2020 ……………………………………………….3
HJUHSD Reopening Compendium for Staff ……………………….…..……………….….15
HJUHSD Illness & Injury Prevention Plan (IIPP) ……………………………………….….37
Cal/OSHA COVID-19 Prevention Program (CPP) …………………………….……………92
COVID-19 School Guidance Checklist ………………………………………………….…..96
Districtwide Plan for a Safe Return to School
Sch
oo
l Reo
pen
ing
Pla
n -
Fal
l 20
20
Hanford Joint Union High School District Schools will reopen under a state mandated, Distance Learn-
ing Model on Monday, August 17, 2020, which, for our district is considered Plan C. This plan also lays
out our Plan B, which is our A/B Cohort Hybrid Model in which students return to school on campus
under a modified schedule, and Plan A in which all students return to school five days a week, but with
added safety protocols and practices. As a district, we will move into Plan B and eventually Plan A as
quickly as we can in accordance with state mandates and county clearance as well as what is most
practical for our district.
Our plan and timeline to reopen aligns with other districts in our region and most of the state of Califor-
nia and has been reviewed by the Kings County Department of Public Health to meet recommended
safety measures and protocols to help slow and reduce the spread of COVID-19 during the continued
pandemic. We are confident that our plans and procedures will allow our students to receive excellent
educational content and supports while on Distance Learning and, once we are allowed, a safe and
seamless return to physical school. Although all county schools will begin in a Distance Learning Mod-
el, we feel it is important that we share all details for our return to campus as well. In this plan you will
not only see the safety measures we have in place for our various sites and events, but also the sup-
ports we have in place should a student become ill or live in a household with an infected family mem-
ber and need to have an extended absence. We pride ourselves at HJUHSD in having a wide variety of
educational options for our students and now is no different. We are sure that whatever your student or
family may be facing, we have a solution for them. As with all best laid plans, this plan is subject to
change and grow in this ever-changing pandemic environment.
HJUHSD Meets the California Department of Education’s Checklist for Reopening Schools including Distance Learning
1. Local Conditions to Guide Reopening
Decisions
2. Plan to Address Positive COVID-19 Cases
or Community Surges
3. Injury and Illness Prevention Plan
4. Campus Access - Plan to Minimize Non-
Essential Visitors
5. Hygiene - Plan to address and Teach
Hygiene Practices
6. Protective Equipment
7. Physical Distancing - Practicable Plan for
Classroom and Campus Distancing
8. Cleaning/Disinfecting Practices
9. Employee Issues - Training and Collabora-
tion
10. Communication with Students, Parents,
Employees, Public Health Officials, and the
Community
HJUHSD Plan Summaries
Plan C - 100% Distance Learning Model August 17, 2020 - Clearance by State and County Department of Public Health to move to
Plan B or Plan A
All HJUHSD Students will attend school virtually and receive daily live interaction via a combination of
Google Meets for face to face instruction, Google Classroom for coursework and guided practice, and a
variety of Google Suite applications available to all students on their district issued Chromebooks.
Distance Learning will take place using a block schedule (example below) and will include a Home-
room period for the purpose of school announcements, supports, social emotional learning, digital
citizenship, cyber safety and school activities.
Students are expected to log in to each period at the assigned time of day. Not logging in will
count as a school absence. All regular attendance rules and requirements count during Dis-
tance Learning in the same way they would for in-person instruction.
All coursework counts toward grading and, in turn, toward credit completion and graduation.
Teachers will input attendance and grades weekly as part of the required “Weekly Engagement
Record.”
For each 85 minute period, teachers will provide a minimum of 30 minutes of direct instruction utiliz-
ing any variety of G-Suite Apps with the remainder of the period being utilized for guided practice
and classwork via Google Classroom.
Learning Lab, where students can receive Distance Learning support and services, is offered daily
on site in pods of 10 or less with all safety protocols, including daily health screening, required face
coverings, for students who need extra supports, internet access, etc. School rules apply and stu-
dents will lose privileges to this optional service for violations.
Special Education and English Learner Services will primarily take place on site on Wednesdays for
those students who require services beyond a virtual setting only, as needed per IEP or language
needs. In some situations, those services may be offered on Tuesday and Friday afternoons.
Students who cannot attend daily class periods as outlined in the schedule via Google Meets and
Google Classroom due to work, or other daily conflicts, should consider enrolling at Hanford Online
or Long Term Independent Study which allows for more scheduling flexibility.
Monday & Thursday Block Wednesday
All Distance Learning Day Tuesday & Friday Block
Period 1 Break Period 2 Lunch Period 3 Period 4
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10
11:10 – 12:00 12:05 - 1:30 1:35 – 3:00
(85) (15) (85) (50) (85) (85)
PLC/SIP Period 1 Period 2 Break Period 3 Period 4 Lunch Period 5 Period 6 Period 7 Staff
7:30 - 8:45
8:50 – 9:20 9:25 – 9:55 9:55 - 10:05 10:10 –10:40 10:45 – 11:15 11:15 – 12:05 12:10 – 12:40 12:45 - 1:15 1:20 - 1:50
1:55 - 3:16
Staff (30) (30) (10) (30) (30) (50) (30) (30) (30) (71)
Period 5 Break Period 6 Lunch Period 7 Home Room (Counselors, Admin, Activi-ties)
Staff
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30 1:35 – 2:00
1:35 – 3:00
(85) (15) (85) (50) (85) (25) (85)
Plan B - A/B Cohort Hybrid Model Begins upon Clearance by State and County Departments of Public Health
In this model, all HJUHSD students will attend school both physically and virtually via a combination of on-
site school days and Distance Learning days using Google Meets, Google Classroom for coursework and
guided practice, and a variety of Google Suite applications available to all students on their district issued
Chromebooks.
In the Cohort Hybrid Model, school will take place using a block schedule (example below).
Students are expected to attend on their cohort days and also log in and complete assignments
on their Distance Learning days. Not logging in will count as a school absence. All regular at-
tendance rules and requirements count during Distance Learning days in the same way they
would for in person instruction.
All coursework counts toward grading and, in turn, toward credit completion and graduation.
Teachers will input attendance and grades weekly as part of the required “Weekly Engagement Record.”
Teachers will provide a combination of in-class, face to face instruction, along with Distance Learning
day assignments that equate to a period of instruction/coursework. That coursework completion then is
entered for that Distance Learning day’s attendance. Daily instruction, both in class and during Distance
Learning will utilize any variety of G-Suite Apps including Google Classroom.
Learning Lab offered daily on site in pods of 10 or less with all safety protocols, including daily health
screening, required face coverings, for students who need extra supports, internet access, etc. School
rules apply and students will lose privileges to this optional service for violations.
Special Education and English Learner Services will take place while students are in physical classes
and may also take place on site on Wednesdays for students who require additional services.
Students who cannot attend daily class periods as outlined in the schedule via Google Meets and
Google Classroom due to work, or other daily conflicts, should consider enrolling at Hanford Online or
Long Term Independent Study which allows for more scheduling flexibility.
Cohort A On Site Monday
Cohort B On Site Thursday
Cohorts A & B Wednesday
All Distance Learning Day Learning Lab available to all stu-dents
Period 1 Break Period 2 Lunch Period 3 Period 4
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30 1:35 – 3:00
(85) (15) (85) (50) (85) (85)
Period 1 Break Period 2 Lunch Period 3 Period 4
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30 1:35 – 3:00
(85) (15) (85) (50) (85) (85)
Cohort A On Site Tuesday PLC
Period 1 Period 2 Break Period 3 Period 4 Lunch Period 5 Period 6 Period 7 Staff
7:30 - 8:45
8:50 – 9:20 9:25 – 9:55 9:55 - 10:05 10:10 –10:40 10:45 – 11:15 11:15 – 12:05 12:10 – 12:40 12:45 - 1:15 1:20 - 1:50
1:55 - 3:16
Staff (30) (30) (10) (30) (30) (50) (30) (30) (30) (81)
Cohort B On Site Friday
Period 5 Break Period 6 Lunch Period 7
Staff
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30
1:30– 3:00
(85) (15) (85) (50) (85) (90)
Period 5 Break Period 6 Lunch Period 7
Staff
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30
1:30– 3:00
(85) (15) (85) (50) (85) (90)
Cohort B Distance Learning Monday & Tuesday
Cohort A Distance Learning Thurs-day & Friday
Plan A - Full Return to Daily Face to Face Instruction Begins upon Clearance by State and County Departments of Public Health
All HJUHSD Students would return to school daily with the possibility of modified or block schedule
All Safety Protocols in this plan would be in place in accordance with state and local guidelines in-
cluding, but not limited to, required face coverings, social distancing, limited co-curricular activities,
no PE dress-out, etc.
All protocols outlined in this plan for responding to students who may become ill, will strictly be in
place and follow state and local guidelines for mitigated spread and possible re-closure.
Students and parents who cannot attend or are not yet comfortable with attending daily class periods
should consider enrolling at Hanford Online or Long Term Independent Study which allows for less
student to student and student to staff contact.
How Plan C and Plan B Distance Learning Meets State Guidance
Daily Live
Interaction
Minimum
Instructional Day
Serving Students
in Need
Special Educa-
tion Services
English Learner
Services
Daily Class Periods
using Google Meets,
Google Classroom,
Class Forums, etc.
Teacher contact with
students and parents
when a student miss-
es class attendance
or assignments
All students will
participate in a
minimum of 240
minutes per day of
instruction and
coursework
Academic and other
supports designed to
address the needs of
students who are not
performing at grade
level, or need
support in other
areas will be provided
during Learning Lab
(foster, homeless, and
mental health)
Special
education, related
services, and any
other services
required by a
student's
individualized
education
program
Designated and
integrated
instruction in
English language
development
and support for
dual language
learning
Student & Family
Connectivity
Daily Attendance
Accounting
Preventing
Disengagement
Weekly Engagement
Record
Accountability
Plan
HJUHSD is a “One
to One” district
with all students in
possession of a
school issued de-
vice. In addition to
home WiFi, sever-
al options for WiFi
access are availa-
ble including
Learning Lab
All schools will take daily
attendance and all at-
tendance counts in the
same way it would dur-
ing regular school. All
absences must be
cleared or made up. Stu-
dents with Chronic Ab-
senteeism will be sent
through the Student At-
tendance Review Board
(SARB) process.
Students who
exhibit disen-
gagement both
by attendance or
missing assign-
ments will be
placed on a Stu-
dent Reengage-
ment Plan as out-
lined by state
guidelines.
Teachers and Admin
will ensure all attend-
ance and grading is
entered weekly as part
of each student’s
Weekly Engagement
Record. Attendance,
grades, individual as-
signments, and partici-
pation will all be part of
this Weekly Engage-
ment Record
The District will
continue to partner
with parents, teach-
ers, and other
stakeholders to
create the required
Learning
Continuity and
Attendance Plan
(LCAP)
by September 30
Our timeline is based on our
most current information and
can change based on factors
when school starts or if state
guidance changes.
School
Walk-
throughs
begin with
safety
protocols in
place
August 3, 2020
• Most staff returns
to work. Profes-
sional Develop-
ment Days, Meet-
ings, and Plan-
ning with safety
protocols and
practices in place
- August 10th -14th
August 10, 2020
Upon Kings County Public Health Approval:
• Athletic Conditioning/
Practice will resume
• Athletic Contests may
begin in late December
as CIF has moved all
Fall Sports to Spring
• Student and staff travel
to conferences and con-
ventions may begin.
The destination city/
county must also be in a
stage that allows for
public events
Reopening Timeline At-a-Glance
HJUHSD Maintenance and Operations takes great pride in the care and cleanliness of our facilities and already
had extensive disinfecting practices prior to the COVID-19 Pandemic. Detail as to all cleaning practices and
procedures can be found in our district custodial guide and in our Injury and Illness Prevention Program (IIPP).
In this plan, we highlight some key areas on which we are focusing and additional procedures, equipment, and
practices being added to ensure a safe return to school.
Custodial Practices and Procedures
Hand Sanitizer in all classrooms, gyms,
labs, offices, etc.
Disinfecting Spray Bottles and paper
towels in all classrooms, gyms, shops,
offices, etc. for student and staff interim
disinfecting
Disinfecting Foggers on all campuses
and facilities for daily disinfecting
Soap and Paper Towel dispensers
checked and stocked regularly
Postings and floor markings for distancing
where needed
Classroom furniture arrangements to im-
prove distancing capabilities
Student and staff face coverings available
for those who request or require them for
their own personal use at school/work
Clearing/Removal of unnecessary furnish-
ings and clutter from classrooms and office
areas
Distance Learning class time and
assignments begins for all students
Hanford Online Charter and Independ-
ent Study begin with safety protocols
School breakfast and lunch service
begins
Learning Lab and Student Support
Services begin on campus with safety
protocols and practices in place.
Home to School Transportation for
Learning Lab and Services begins
with limited routes and practicable
safety protocols. Face coverings are
required on buses at all times.
August 17, 2020
Late Fall 2020*
* It is important to note that although CIF has released some
guidance that calls for conditioning to begin in September, that
capability is contingent upon State and County Health clearance.
Cover Coughs and Sneezes If you are in a private setting and do not have on your cloth face covering, remember
to always cover your mouth and nose with a tissue when you cough or sneeze or
use the inside of your elbow.
Throw used tissues in the trash.
Immediately wash your hands with soap and water for at least 20 seconds. If soap and wa-
ter are not readily available, clean your hands with a hand sanitizer that contains at least
60% alcohol.
All Students, Staff, and Visitors Should
Wash Your Hands Often Wash your hands often with soap and water for at least 20 seconds especially after you have
been in a public place, or after blowing your nose, coughing, or sneezing.
If soap and water are not readily available, use a hand sanitizer that contains at least 60%
alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
Avoid touching your eyes, nose, and mouth with unwashed hands.
It is required of students, staff, and visitors to cover your mouth and nose with a cloth face cover or mask when around others in accord-ance with CDPH Guidance You could spread COVID-19 to others even if you do not feel very sick.
The cloth face cover is meant to protect other people in case you are infected.
Cloth face coverings should not be placed on anyone who has trouble breathing, or is uncon-
scious, incapacitated or otherwise unable to remove the mask without assistance.
Cloth face coverings should not be worn during strenuous exercise such as during PE or ath-
letic practices.
Monitor Your Health Be alert for symptoms. Watch for fever, cough, shortness of breath, or other symp-
toms of COVID-19. Use the CDC Self-checker to help you.
Take your temperature daily.
Don’t take your temperature within 30 minutes of exercising or after taking medi-
cations that could lower your temperature, like acetaminophen.
Follow CDC guidance if symptoms develop.
DO NOT come to school if you are feeling symptoms!
Clean and Disinfect Regularly In addition to daily cleaning and disinfecting from custodial staff, everyone should clean
AND disinfect frequently touched surfaces regularly. This includes desk, tables,
doorknobs, light switches, countertops, handles, phones, keyboards, faucets, and sinks.
If surfaces are dirty, clean them. Use detergent or soap and water prior to disinfec-
tion.
Disinfecting solution and towels will be in every classroom, office, and common areas.
Both students and staff should take precautions to wipe their areas down after use.
HJUHSD looks forward to being allowed to have students physically at school when
county conditions improve to the point in which we are cleared to do so. Once we are
allowed to move into Plan B or Plan A, we have implemented some of the following
practices for our classroom spaces. HJUHSD has a wide variety of classroom spaces
including traditional classrooms, labs, shops, band and choir rooms, etc. We ask for all staff to abide by
the following guidance to the degree practicable for their space. The following serves as guidance, but
each space has nuances that staff members will take into consideration as they prepare their rooms.
Although classroom spaces are being cleaned and disinfected daily by custodial staff, these additional
practices are designed to increase safety throughout the day.
Classroom Arrangements
To the degree practicable, all student desks and tables should be
arranged to allow for maximum student to student distancing
All students should face the same direction rather than sitting in
groups or facing each other
In shops, gyms, etc. consider taking attendance and providing
instruction in larger spaces rather than classroom seating
Large band, choir, etc. classes may want to make arrangements
for larger spaces or outdoor practice when possible
Disinfecting supplies, hand sanitizer, and classroom plans for
cleaning between classes will be in place
Ensure equipment cleaning and disinfecting practices by students
and staff in gyms, labs, and shops are followed. No “loaner” mate-
rials such as PE clothes should be allowed
Classrooms need to be free of any additional or unnecessary fur-
niture or clutter that may get in the way of distancing or disinfect-
ing practices
Instructional Practices
Although we know cooperative
learning is a best practice, dur-
ing this time students should
not participate in cooperative
learning structures that require
physical contact or close prox-
imity
During this time consider as-
signments and projects that
reduce the need for collabora-
tion and sharing of materials
Students and staff are
Required to wear face
coverings when on cam-
puses at all times
Distance Learning/Short-Term Independent Study Practices -
Specific to Plan B and Plan A
Upon returning to on-site instruction, situations may arise in which a student may become ill and need to stay
home for an extended period of time or if a family member is ill and the student is asked to stay home until they
are cleared to return, it will be critical that simple access to classwork be available. Also, in a worst case scenar-
io in which the school would be forced to close for a period of time, instruction needs to remain as seamless as
possible. Using Google Classroom extensively can aide in this case. To that end, students and teachers should:
Ensure Google Classroom is being utilized as part of or in tandem with daily in-class instruction
Students and parents must ensure that student devices are readily accessible and able to connect to Wi-Fi
and check both Gmail and Google Classroom daily
Reinforce student use of Google Suite Apps, particularly Google Docs to align with Google Classroom usage
Reinforce the use of student Gmail as the common means of student communication
Classroom Logistics and Practices - Plans B & A
Our schools include many areas for student daily activities including cafeterias,
gyms, quads, libraries, etc. Areas will be clearly marked with reminders to distance
along with general safety protocols to remind students of the importance of proper
hygiene and personal protection. These spaces are cleaned and disinfected daily, but we will take
extra precautions to promote distancing and cleanliness around campus and all facilities.
Campus Logistics and Practices- (Primarily for Plans B & A)
Common Areas/Quads
Areas will be clearly marked with reminders to distance
along with general safety
Water fill stations will still be available although water foun-
tains may be blocked
Restrooms will remain stocked with proper handwashing
supplies
Students in close proximity or close physical contact will be
asked to separate
Some tables and spaces may be closed or have some
seats closed
Cafeteria/Food Service
Students will be served breakfast
and lunch in the cafeteria line and
outdoor kiosks
Lines will be marked for distancing
Dining will be limited in the cafete-
ria due to distancing which will be
clearly marked
Food lines will move to a card
scanning system to avoid touching
a keypad
Food service workers will wear ap-
propriate personal protective
equipment Athletic Facilities, Gyms, Weight Rooms, etc.
All gyms and workout areas will have disinfecting supplies
Students and staff will be provided training and guidelines to
wipe down and disinfect equipment between use
Although students are required to wear facial coverings on
campus, it is not recommended that they be worn during
strenuous physical activity
School Offices
Schools will be limiting outside
guests on all campuses to individu-
als or agencies providing direct
services to our students
Parents and guardians will be lim-
ited to waiting areas in offices un-
less they have an appointment on
campus with an individual
All guests are required to wear
face coverings
Libraries, Career Centers, etc.
Use of libraries and other areas in which students typically
congregate will be limited to allow for distancing
Activities and lessons that require gathering in these types of
spaces should be limited
Ag Farm/Labs
Areas will be clearly marked with reminders to distance along with
general safety
Students and staff will be provided training and guidelines to wipe
down and disinfect equipment between use
Only students are allowed on facility when caring for an animal
What happens when a student or staff member
becomes sick? The COVID-19 virus is spreading throughout our community and will continue to do so
until a vaccine ends or greatly reduces the risk of spread altogether. As we learn more
and more about the virus we now know that our youth are least affected and generally
recover quickly. We also know much more about how the disease spreads and for how long a person
may be contagious. With that knowledge, we are well prepared for what to do when a student or staff
member exhibits symptoms or becomes positive. Students, staff and parents need to remember to self-
screen daily. If they are exhibiting symptoms, they need to stay home and schedule an appointment
with their health care provider to determine if they need to be tested. The CDC offers this Self-Checker
to aide in this decision.
If a student, staff member, or family member within the house-
hold tests positive for COVID-19
Seek medical care from your healthcare provider in accordance with CDC and
County Guidelines
Alert the school health office as quickly as possible to ensure the student can be
provided with resources and to get started on Distance Learning/Remote Learning
Student should not come to school until they have been cleared to do so by your healthcare
provider. If a family member is the one who is sick, you must test yourself after that family member is
no longer showing symptoms to ensure you are not infected prior to returning to school
If a student becomes sick while at school or begins to exhibit any symptoms Do not remove their facial covering
Student will be sent directly to the Heath Care Office where they will be:
Evaluated by Nurse or Healthcare Assistant
Recommended for testing with a Healthcare Provider or local testing facility
Asked whom they have been in close physical contact with (i.e. shared vehicle, shared food or beverage, held hands, hugged, etc.)
Held in isolation area until a parent/guardian comes to pick them up
Asked to remain home until test results either clear the student to return or confirm a positive case
Documented for Contact Tracing purposes and requirements
Students sent home for exhibiting symptoms or awaiting test results will be provided Distance Learn-ing opportunities while they are out
Only students who were in close physical contact with any student who tests positive or exhibits symptoms will be monitored by health staff in accordance with CDPH guidance. Questions will be asked of the student to determine who will be listed on Contact Tracing documents as close physical contact.
HJUHSD Nurses and Healthcare Assistants are being provided training by Kings County De-
partment of Public Health as to best practices and protocols for responding to COVID-19. Kings
County has adequate testing capability and tests are sent to local labs with generally 24 - 72
hour results. All County Contact Tracing procedures are being followed by school and district
staff.
HJUHSD believes that classroom-based instruction, athletics, band, and other
extracurricular and co-curricular activities play an integral role in student
educational success and social-emotional wellbeing. Although these activities
cannot take place for the time being, there is guidance which could allow
some conditioning and practice to begin as early as September. This is all
contingent upon state and local clearance to resume these activities.
Athletics and Extracurricular Activities
Athletic Practices
Coaches, Assistants, Trainers, etc. will re-
ceive additional guidance as to safety proto-
cols in alignment with the National Federa-
tion of State High School Association's
(NFHS) Guidance and California Interscho-
lastic Federation (CIF) Guidance. Some pro-
tocols include, but are not limited to:
Daily Health Screening Daily Equipment Disinfecting
Hand Sanitizer in Practice Facilities
Locker room cleaning/storage prac-
tices
Hydration and hygiene practices
When and when not to wear face
coverings
Athletic Contests/Games
For the time being, all fall sports have been postponed
until spring. At that time, teams will be allowed to play oth-
er schools in our leagues that also plan to allow athletics.
Typical year schedules and championships are not in
place, however CIF has provided a revised athletic calen-
dar. More information will be provided as we receive it.
For now, HJUHSD will abide by the following guidance for
athletic events.
No spectators, including parents, will be allowed at
games until the county or state allows for this.
Transportation to games is provided on school buses,
but parents will be allowed to transport their students
to and from games during this time
It is important to note that the home school we are
playing will likely also not allow spectators, so parents
will have to wait elsewhere
Extracurricular Practices/Camps
Coaches, Assistants, etc. will receive additional
guidance as to safety protocols in alignment with
California Department of Public Health Guid-
ance. At this point, these types of practices are
not allowed and the vast majority of competitions
performances, showcases, etc. have been can-
celed for the fall semester or the year.
Daily Health Screening Daily Equipment Disinfecting
Hand Sanitizer in Practice Facilities
Distancing protocols
Band/Locker room cleaning/storage prac-
tices
Hydration and hygiene practices
When and when not to wear face cover-
ings during practices
Booster and Parent Groups
We greatly appreciate all that our booster and parent
groups do for our students and we need them more
than ever. However, in our efforts to limit public and
outside groups from being on campus, we are asking
for meetings to take place off campus. Although we
are able to screen staff and students, we do not have
that ability with parents and outside visitors. We ap-
preciate this cooperation from our supporters and will
lift this restriction as soon as possible.
Like athletics, spectators will not be allowed at perfor-
mances, meets, shows, etc. until the county or state
allows for this.
HJUHSD remains committed to transporting its students to and from school and to
school events. There has been much debate about how students could be socially
distanced on school buses across the country with some district opting out of
bussing altogether for the next school year. Although HJUHSD is not required to
provide bussing to all students, we know that it is in their best interest to continue doing so. However,
there is not a realistic or feasible way in which we can substantially distance students on our school
buses. Therefore, it is solely the student’s and parent’s choice as to whether they want to ride the bus.
Parents and students who are not comfortable with riding the school bus will need to walk or be
transported by parents. For those who do plan to continue riding the bus, we have these safety
measures in place: Students and staff are Required
to wear face coverings when on
campuses at all times
Any student exhibiting symp-
toms associated with COVID-19
will be asked to immediately wear a face cov-
ering and be sent directly to the healthcare
office
Our school and district offices are here to support students and parents.
However, during this time, it is critical that we reduce the number of outside
visitors to our sites as much as possible. To assist in this we ask that parents
and guardians:
School Office Practices and Procedures
Transportation Practices and Procedures
Disinfecting and cleaning after each route Hand sanitizer on all buses Open windows on buses as long as
possible into late fall/early winter Adjusted routes and possibly expanded
routes to reduce more congested stops
Use phone calls and emails as often
as possible to handle office
communication and attendance Ensure all contacts are up to date in
case we need to contact you or an
approved contact for student pick-up
Limit school visits to just one family
member Please wear a facial covering Remain in designated areas only
General Office Protocols
Distancing signage and markers
Hand sanitizer stations
Wipe down and disinfect desks and chairs
after office visitors
Staff to wear facial coverings when entering
and moving about offices and facilities
Facial coverings available for guests who
need one
Additional spacing or partitions for first point
of contact areas
Distance Learning Options for Students
Although we are beginning the year under a Distance Learning Model, we know that some students
may prefer a less structured and more self-paced distance learning option. We are also aware and
prepared for students and parents who may not feel ready to physically return to school daily when
we transition to Plan B or Plan A. We also want to ensure that we have options for students who
may be medically fragile or have compromised immunes systems. HJUHSD has multiple options to
meet the needs of these families. Students with disabilities will require an IEP decision to be placed
in the appropriate educational setting.
Distance Learning or Independent Study (Class Meetings at EFJ)
For students who will remain on independ-
ent study for the entire semester or school
year
Must have a qualifying reason (COVID-19 or
fear of transmission can count as reason)
Students whom cannot or refuse to wear
facial coverings at all times during school
will be required to be on Distance Learning
as per CA Department of Public Health re-
quirements.
Courses completed online on APEX with
teacher/student meetings regularly to moni-
tor work and progress
Students may still participate in their
school’s extracurricular activities
Contact your school office to sign up
Hanford Online Charter
High School
College Preparatory & A-G Approved with options for:
Accelerated Course of Study
Early Graduation
Dual Enrollment College Courses
Science Labs and Field Study
Credit Recovery Graduation Track
Accelerated Course of Study
Early Graduation
College Courses
Student Supports
Program Highlights
Computer Provided!
Lab Time and Tutoring Available
Fully Credentialed Teachers
Field Trips and College Visits!
Participation in District Functions like Prom, Winter Formal, etc. (Students may not participate in athletics)
Flexible Scheduling
Counseling/College & Career Guidance
Social-Emotional Support
Meal Program Available
Enrollment Now Open! Call 559-583-5941
www.HanfordOnline.org
Coursework Options
Remote Learning During Plans A & B Only
Must have note from physician or county
health or have been sent home by the
school pending testing results
For students who may be out short term
due to personal illness or a family member’s
illness
Coursework delivered from regular teachers
online via Google Classroom
Meant to be short-term for students who
intend to return to school when cleared to
do so.
Reopening Compendium
for Staff Draft 10-30-20
Table of Contents
Block Schedule Bell Schedules ………………………………………………………………………...2
Attendance Procedures …………………………………………………………………………...…….4
Substitutes ………………………………………………………………………………………...……...8
Special Education, EL, Learning Lab, Small Cohorts………………………………………………...9
Site-based General Protocols …………………………………………………………………….…...11
Maintenance, Operations, and Transportation Protocols ………………………………………..….12
Facial Covering Guidance ……………………………………………………………………………...14
Social Distancing Guidance …………………………………………………………………………....15
Guidance for School Closure (Back to Plan C)…………………………………………………….....16
Student Screening and Contact Tracing……………………………………………………………....17
Staff Screening and Contact Tracing…………………………………………………………………..19
Classroom Instructional Strategies ………………………………………………………………….....21
2
Block Scheduling - Plan C - Distance Learning
Monday & Thursday Block Wednesday
All Distance Learning Day Tuesday & Friday Block
Period 1 Break Period 2 Lunch Period 3 Period 4
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10
11:10 – 12:00 12:05 - 1:30 1:35 – 3:00
(85) (15) (85) (50) (85) (85)
PLC/SIP Period 1 Period 2 Break Period 3 Period 4 Lunch Period 5 Period 6 Period 7 Staff
7:30 - 8:45
8:50 – 9:20 9:25 – 9:55 9:55 - 10:05 10:10 –10:40 10:45 – 11:15 11:15 – 12:05 12:10 – 12:40 12:45 - 1:15 1:20 - 1:50
1:55 - 3:16
Staff (30) (30) (10) (30) (30) (50) (30) (30) (30) (71)
Period 5 Break Period 6 Lunch Period 7 Home Room (Counselors, Admin, Activi-ties)
Staff
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30 1:35 – 2:00
1:35 – 3:00
(85) (15) (85) (50) (85) (25) (85)
Why a block schedule?
The daily schedule for instruction was developed with both district administration and union leadership
over multiple meetings and with multiple iterations. The final schedule was agreed to be the most
beneficial and provided the highest level of safety for staff and students.
The reason for a block schedule began with the need to develop an A/B Cohort Model. Quite simply,
the block is the easiest way to reduce the number of contacts any instructor sees in a day. That,
coupled with cohorting, results in smaller class sizes and fewer contacts which aligns with all safety
guidelines and recommendations.
The reason for having block during Distance Learning is for many of the same reasons, but primarily
because when we are cleared to transition back to school for Plan B, the students will already be
blocked and able to transition to school more seamlessly. In addition, blocking Distance Learning
reduces the number of Google Meets, periods to take attendance, monitoring, etc. per day.
Block Scheduling - Plan B - A/B Cohort Model Cohort A On Site Monday Cohorts A & B
Wednesday
All Distance Learning Day Learning Lab available to all stu-dents
Cohort B On Site Thursday
Period 1 Break Period 2 Lunch Period 3 Period 4
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30 1:35 – 3:00
(85) (15) (85) (50) (85) (85)
Period 1 Break Period 2 Lunch Period 3 Period 4
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30 1:35 – 3:00
(85) (15) (85) (50) (85) (85)
Cohort A On Site Tuesday PLC
Period 1 Period 2 Break Period 3 Period 4 Lunch Period 5 Period 6 Period 7
Staff
7:30 - 8:45
8:50 – 9:20 9:25 – 9:55 9:55 - 10:05 10:10 –10:40 10:45 – 11:15 11:15 – 12:05 12:10 – 12:40 12:45 - 1:15 1:20 - 1:50
1:55 - 3:16
Staff (30) (30) (10) (30) (30) (50) (30) (30) (30) (81)
Cohort B On Site Friday
Period 5 Break Period 6 Lunch Period 7
Staff
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30
1:30– 3:00
(85) (15) (85) (50) (85) (90)
Period 5 Break Period 6 Lunch Period 7
Staff
8:00 – 9:25 9:25 – 9:40 9:45 – 11:10 11:10 – 12:00 12:05 - 1:30
1:30– 3:00
(85) (15) (85) (50) (85) (90)
Cohort B Distance Learning Monday & Tuesday (Learning Lab Available)
Cohort A Distance Learning Thurs-day & Friday (Learning Lab Available)
“Cohort C “ Students are on Distance Learning and follow the same schedule above from home
3
Foggy Day Block Scheduling - Plan B - A/B Cohort Model
Cohort A On Site Monday Cohorts A & B
Wednesday All Distance Learning Day
Learning Lab available to all stu-dents
Cohort B On Site Thursday
Period 1 Break Period 2 Lunch Period 3 Period 4
8:50 – 10:07 10:07 – 10:22 10:27 – 11:44 11:44 – 12:34 12:39 - 1:56 2:01 – 3:18
(77) (15) (77) (50) (77) (77)
Period 1 Break Period 2 Lunch Period 3 Period 4
8:50 – 10:07 10:07 – 10:22 10:27 – 11:44 11:44 – 12:34 12:39 - 1:56 2:01 – 3:18
(77) (15) (77) (50) (77) (77)
Cohort A On Site Tuesday PLC
Period 1 Period 2 Break Period 3 Period 4 Lunch Period 5 Period 6 Period 7
Staff
7:30 - 8:45
8:50 – 9:20 9:25 – 9:55 9:55 - 10:05 10:10 –10:40 10:45 – 11:15 11:15 – 12:05 12:10 – 12:40 12:45 - 1:15 1:20 - 1:50
1:55 - 3:16
Staff (30) (30) (10) (30) (30) (50) (30) (30) (30) (81)
Cohort B On Site Friday
Period 5 Break Period 6 Lunch Period 7
Staff
8:50 – 10:07 10:07 – 10:22 10:27 – 11:44 11:44 – 12:34 12:39 - 1:56
2:00 - 3:00
(77) (15) (77) (50) (77) (60)
Period 5 Break Period 6 Lunch Period 7
Staff
8:50 – 10:07 10:07 – 10:22 10:27 – 11:44 11:44 – 12:34 12:39 - 1:56
2:00 - 3:00
(77) (15) (77) (50) (77) (60)
Cohort B Distance Learning Monday & Tuesday (Learning Lab Available)
Cohort A Distance Learning Thursday & Friday (Learning Lab Available)
“Cohort C “ Students are on Distance Learning and follow the same schedule above from home
4
Daily Attendance Requirements & Procedures Attendance accounting is not only required by law during any variation of Distance Learning (DL) but also critical
to ensuring that our schools do not lose critical funding for the 2021-2022 school year. Although the law
protected the 2020-2021 school year budget based on last year’s attendance, at minimum the following year will
be based on our totals for this year. To that end, we are summarizing some of the most critical needs for
attendance during DL (Plan C) and the A/B Cohort Model (Plan B).
Because we are on a block schedule and Wednesday is an all Distance Learning Day, each class section
taught will have three opportunities per week to mark attendance. There is an example chart below, but here is
some clarification as to how students can gain attendance.
1. Attend class by being present during direct instruction time whether in person at school or via Google Meets
and physically be seen and accounted for.
2. Attend class through participation in Google Classroom i.e. commenting on posted assignments, discussion
boards, response to or completion of “bell ringer” work, etc.
3. Completed daily assignments especially on 100% Distance Learning Wednesday.
4. Teacher made direct contact with parent specifically (preferably student as well) to verify student is engaged
and discuss possible connectivity issues. Must be logged for evidence of contact.
Attendance Example - Cohort A Days Monday Tuesday Wednesday
Period 1 Period 5 Period 1
Student Present in Class
(Cohort A) Student Present in Class
(Cohort A) No
Student completed bell ringer dis-
cussion question No
Student signed on to
Google Meet (Cohort B) Student signed on to
Google Meet (Cohort B) No
Student completed
assignment in Google Classroom
Student completed bell
ringer discussion question Student completed bell
ringer discussion question No
Student completed
assignment in Google
Classroom
Student completed
assignment in Google
Classroom No
Teacher spoke to Parent
and they stated they could
not log in, but have it fixed
now and student is working
Attendance for Day? Attendance for Day? Attendance for Day? Items to consider in this example
Just like in regular school, attending class and doing work in class are not necessarily synonymous. A
student can be given daily attendance for just checking into Google Meet or the call home to parents
Attendance and grades also do not always align. In this case, the student did not earn any point for
Thursday toward their grade, but still qualifies for attendance
During plans C & B, teachers are now allowed to go back five days on attendance which makes it critical
that all teachers audit their attendance and gradebooks by Friday afternoon to catch as much accurate
attendance as possible.
If a Cohort A student does not attend in-person on Monday, mark them absent. But, if they later complete
the work, it is appropriate to change that day to an L (Learning Engaged)
5
Attendance Example - Cohort B
Items to consider in this example
Friday may seem like a bit of a give, however the completed work is allowable from an attendance
stand point. This is why it is critical that assignments for each day are clearly identifiable as that
days assignment and contain enough content/work to warrant the days attendance
Although make-up can count for attendance, we need to be careful that it does not provide
an incentive to not log in to daily work. That can be addressed via your grading policies
The Wednesday in this example results in zero attendance and therefor zero ADA. This is why
every attempt to contact parents and students must be made
As per the AB-98 requirements for Distance Learning, when a student is absent more than three
days or 60 percent of the school week (two block days for us), a student specific “Reengagement
Plan” must be developed with strategies to get the student back on track up to, but not limited to,
bringing the student back for full-time in-person instruction when feasible. The bottom line is that
we do not want any students to be absent long enough to have to complete and implement these
plans.
AB-98 also requires that all students have a “Weekly Engagement Record.” The easiest way to
accomplish this is to use Google Classroom and Google Suite Apps almost exclusively. In this way,
all of the evidence of their work and engagement is stored for when we get our attendance audit.
Wednesday Thursday Friday
Period 1 Period 1 Period 5
Student completed bell
ringer discussion question No
Student Present in Class
(Cohort B) Student Present in Class
(Cohort B) No
Student completed
assignment in Google
Classroom No
Student completed
assignment in Google
Classroom (Cohort A)
Student completed bell ringer dis-
cussion question No
Teacher spoke to Parent
and they stated they
could not log in, but have
it fixed now
No Student completed
assignment in Google Classroom No
Teacher spoke to Parent and they
stated they could not log in, but
have it fixed now No
Student makes up the assigned
Friday work over the weekend and
turns it in
Attendance for Day? No Attendance for Day? Attendance for Day?
6
Attendance Codes During Plan B, Hybrid Model
Must mark each and every student every period, including Wednesdays!
Reasons for In-Class Cohort Days Mark
Student is physically in classroom on the their Cohort Day P Student is not physically in classroom on the their Cohort Day A
Reasons for Distance Learning Cohort Days Mark
Student is physically in Google Meet during class period
L
Student logged into Google Classroom and completed the assignment, discussion ques-tion, bell ringer, etc. for that class period
Teacher made contact with parent and documented the contact in Aeries Attendance Comment Box
Student completes an assignment for a class period later (Make-up) - If after five days, change must be submitted to attendance clerk
Student is not physically in Google Meet during class period
N
Student has not logged into Google Classroom to complete the assignment, discussion question, bell ringer, etc. for that class period
No documented contact was made with parent
Student did not make up assignments for that class period
Teachers are allowed to change attendance codes up to five days back. If a student makes up an assignment or par-ent contact was made on a day that goes beyond the five days, the change must be submitted to an Attendance Clerk to change.
The best place to log those calls or the reason for changing an attendance code after the fact is to use the comment
box on the attendance Aeries Attendance page.
During Plan B, don’t mark the “Do Not Use” (All Students Unmarked are Present).
Do not change a code that was entered by the Attendance Office to N. You can only change those codes to an L if
the student later completes the assignment for that day. With the exception of “Code 1”. If a student is marked
with a “Code 1” and later completes the work for that day, notify your attendance clerk to make the change.
Code Legend:
P = Present (Physically at School) A = Absent (On a day they are meant to be physically in class, but are not) L = Distance Learning Engaged N = Distance Learning Not Engaged
Comment Box
7
Aeries Rosters during Plan B
Click on Cohort to sort
your roster by Cohort All students are on your Roster and Identi-
fied as Cohort A, B or C
Cohort A - Monday/Tuesday In-Person - W,Th,F - Distance Learning
Cohort B - Thursday/Friday In–Person - M,T, W - Distance Learning
Cohort C - All Distance Learning
If a Cohort A or B student has to go on Short-Term Distance Learning due to COVID
related reason such as being symptomatic, required to isolate, or required to
quarantine, or for other reasons such as non-COVID illness, travel, bereavement, etc.,
they do not get moved to Cohort C. They remain in their regular Cohort A or B because
the intent is for them to return when able.
8
Substitute teachers will be handled similarly to regular school years, with the exception of some of the following details. Just like in regular years, if you are unable to work for a day or period for any reason, please add your sub request in Smart Find. Make sure that a specific lesson is added into your Google Classroom for the substitute to use and for students to complete.
Sub Process 1. Employee adds sub request to Sub Find 2. Subs will report to the school site and will work in assigned area/classroom 3. Ensure lessons and assignments are in Google Classroom for students along with
instructions for the substitute 4. Subs will be given temporary Google accounts provided to site sub coordinators and
assigned Google Classroom Codes 5. Subs will be provided class rosters and will take attendance on paper (as well as in Aeries
when daily attendance access becomes available)
Teachers must go back and reconcile attendance based on actual attendance taken by sub and add attendance for work completed for those the sub may have missed
Wednesdays! - No Subs needed on Wednesdays. If you are out on a Wednesday, be sure to mark “no sub required” Some teachers who run Wednesday Cohorts may need subs for those hours.
Period Substitutes provided by HJUHSD teachers are still available and appreciated during Plan B. Teachers receive 1.5 PBC for each block period covered.
Substitutes - Teachers Only
9
Learning Lab
Special Education Services and Accommodations Special Education Services will be provided in a hybrid learning model to the extent possible. Case managers will be checking in with their caseloads weekly to identify progress academically and on IEP goals. Accommodations will be applied to the greatest extent possible while we are in the hybrid learning model. Special education students also have a Study Skills or Life Skills course in their schedules which will be 170 minutes weekly of academic support with a special education teacher. Special education staff will be pushing into some courses for academic supports, as well. Wednesdays can be utilized for content support with instructors available by period schedule or in small cohorts. County services will also be provided per Individual Education Plan. Parents will be contacted by case manager or service provider to schedule those services. Counseling services will be provided through on-line format and in person to the extent feasible. PPE equipment will be utilized.
English Learner Support HJUHSD will incorporate designated and integrated ELD as part of the core instruction during distance learning model. All English Learners will receive support from their classroom instructors during the scheduled blocks and also receive 170 minutes of language support in their English Language Development or Language Acquisition Support classes. Also available are a learning lab, Wednesday support and Home Room on Tuesday and Friday afternoon as well as small cohorts. The ELPAC Initial and Summative Assessments will be given with a computer-based format but in person, as needed. Guidance from CDE is being developed for physical test administration. While a student is being assessed, proper distancing and PPE will be worn at all times and the testing station will be disinfected after the test has been completed by the student.
Learning Lab is being offered on Wednesdays to support students who need extra help, internet access, a more structured and conducive working environment, and who are not being successful in Distance Learning. These labs are following all guidelines put out by CDPH for schools and agencies that will still house children during closure. These labs will take place in areas such as libraries, career centers, RJ rooms, and other available spaces as needed which are not being used for daily instruction and are being monitored by a variety of classified staff with support from site administration. The following are some of those guidelines:
1. All students screened daily 2. No more than 10 children in space 3. Must be seated in a distanced manner 4. Face coverings are required 5. Cleaning and disinfecting practices outlined in the plan are followed
In addition, we are letting all parents know:
1. That all school rules and Learning Lab specific rules developed by the school site will apply 2. Violations of rules will be reported to and handled by site administration 3. Progressive discipline for violations will be in place and will lead to loss of learning lab privileges
and access
10
The cohort model as outlined in CA Department of Public Health (CDPH) Guidance is being uti-lized for students with disabilities and English Learners that need in-person, targeted and more intensive support than what Distance Learning can provide. This intensive support is critical as these groups are at a higher risk of further learning loss or not participating in distance learning. The legal ramifications of not providing these supports are many and many districts up and down the state are beginning to receive rulings that require this level of support and more includ-ing rulings for “Stay Put” which legally requires schools to provide all seven periods of regular instruction for SPED students. The time in class will be similar to a study skills class for both SPED and EL meaning that students should be receiving support for any class they are strug-gling with. Other supports that may be received are counseling and social emotional services that are part of their IEPs. Currently, these cohorts will be limited to 7 students. If an assigned student never shows or stops attending with no plan to return, it is okay to add other students to the cohort to backfill. We are starting with 7 students in order to build our capacity and ensure our process is working. Regulations allow for up to 14 students, so we will reevaluate adding more students to cohorts if needed and as we are ready. In the rare event in which a student would switch cohorts, they would have to sit out for two weeks before doing so. While these co-hort teachers are meeting physically with students, there will likely be times in which they may ask a student’s general education teacher to Google Meet during this time in order to support their efforts in getting students the specific support they need.
Although the small group/cohort model above is being used primarily for SPED and EL, all teachers, as part of the Re Engagement Plan process, can and should utilize 1 on 1 or very small groups to get students back on track and the supports they need as stated on #33 of the HSEA MOU. In situations where these 1 on 1 interactions are on campus, the Learning Lab space is a good option so that others are present. In all situations, proper PPE and safety proto-cols outlined in our Reopening Plan must be followed. The front office must be made aware of these appointments in order to plan for screening. These meetings should be limited to Tuesday or Friday afternoons or Wednesdays and should not be scheduled during student lunch break. To be clear, this is for students in high need that are on Re Engagement Plans. It can not be a means of enrichment.
Small Group/Cohort & 1 to 1 Student Supports
Small Group/Cohorts 1 on 1/Very Small Group Reengagement
Wednesdays 8:50 - 11:15 Wednesdays 8:50 - 11:15
Students arrive at 8:30 for
screening by healthcare
assistants in the same process
in which Learning Lab students
are being screened upon entry
to campus
Tuesdays or
Fridays 2:00 - 3:00
Instruction in teacher’s classroom
Virtual to extent possible
Physical meeting in Learning Lab
Teacher’s classroom if more than one student
11
Entering
Campus
WHILE on campus, a proper face cover must be worn to cover BOTH nose and mouth.
- If the student has no mask, one will be provided.
- Signs posted that students must wear mask at all times while on campus will be visible.
- If a student refuses to wear a face cover, the student will not be allowed entry into classrooms.
Entering the
classroom
Students will not be allowed to enter the classroom without properly worn face cover.
- If the student has no face cover, the student will be sent to the office to get one.
(Masks will be provided to teachers to use at their discretion.)
In the
classroom
Students must keep face coverings properly worn during the entire class period.
- If not, the student will receive one warning from the teacher. Teacher will document in AERIES.
- If a student takes off his/her facial covering and/or wears it improperly a second time, the student will be sent
to the office, and the parents will be contacted by administration. Administration will document in AERIES.
- If a student takes off his/her facial covering and/or wears it improperly for a third time, the student will be
removed from class and placed on distance learning by Administration.
Students must remain in their assigned seat at all times, unless otherwise directed by the teacher.
No eating or drinking in the classrooms, unless given permission by teacher.
Students
showing
symptoms
All classrooms will be equipped with a poster that clearly states COVID-19 symptoms.
- If a student becomes sick or exhibits symptoms in the classroom, the teacher will notify the main office imme-
diately and the student shall be asked to wait outside the classroom to be escorted by campus safety to the Health Care
Office for evaluation.
Before the student can reenter the classroom, the teacher must receive clearance with the Health Care Office for
the student to come back to class. *For more information, refer to the compendium.
Exiting the
classroom
The bell does not release students. When given the signal by the teacher, students will leave in an orderly, dis-
tanced manner through a designated exit.
Cafeteria
There will be one entry and one exit.
Limited seating in the cafeteria.
Due to the fact that masks must be removed while eating, social distancing will be enforced.
On campus
Lunch/Breaks
Mask rule will be enforced.
Social distancing will be enforced when students remove masks to eat.
Cleaning
Teachers will spray each student’s work area once students exit the class.
Upon entering, students will wipe down their work area.
Shops and Labs may follow additional protocols.
Cleaning supplies will be issued and maintained by maintenance.
Facial Covering
Policy
1. The student will receive one warning from the teacher. Teacher will document in AERIES.
2. If a student takes off his/her facial covering and/or wears it improperly a second time, the student will be sent to the
office, and the parents will be contacted by administration. Administration will document in AERIES.
3. If a student takes off his/her facial covering and/or wears it improperly for a third time, the student will be removed
from class and placed on distance learning by Administration.
SAFETY PROTOCOLS
12
Maintenance, Operations, and Transportation Protocols
A. Transportation (exactly what is in the re-opening plan) Detailed IIPP Plan Here
1. Disinfecting and cleaning the bus after each route
2. Hand sanitizer on all buses
3. Keep windows open as long as possible
4. Adjust routes and possibly expanded routes to reduce more congested stops (we have gone
from 7 routes to 9 routes).
5. Students are required to wear a face covering.
6. Any student exhibiting symptoms associated with COVID-19 will be sent directly to the
healthcare office.
Protocol: Bus driver will contact the site to ask for an escort of the student to the appropriate
place.
B. Maintenance 1. Maintenance services all district air filters 3 times per year.
2. Filters were upgraded from a MERV 8 to a MERV 11 (any further filtration will reduce flow.
CDC consideration for filters was to increase filtration as much as possible without restricting
flow)
3. All HVAC units bring in a minimum of 10% outside air.
4. Every work order placed is read, reviewed, and assigned by the Director of MOT.
C. Custodial
1. Daily disinfected areas
Desks
Door handles and areas frequently touch on the door
Light switches
Brim on exterior trash cans
High touch surfaces
2. Restrooms
All restrooms completely disinfected daily
Student restrooms checked, at minimum, after break and lunch and any deficiency
corrected.
3. Disinfecting Foggers
See disinfecting fogger schedule. Fogging schedule is a minimum. Some areas
may be fogged more than indicated on the schedule, but not less.
Areas on the fogging schedule may experience a reduction for that one night in
trash removal and/or no or reduced vacuuming. Please do not discard food trash in
the interior trash cans on the day your area is scheduled for fogging.
Areas not listed such as the Presentation Center will be fogged based on usage.
13
4. General Custodial info
The same disinfectant is used in both the foggers and spray bottles.
Disinfectant used is “Sanitizer/Quat solution”. We mix the disinfectant at a rate of 4 oz.
per gallon. This rate is the suggested rate for both food areas and medical establish-
ments.
Hand sanitizer stations are mounted in each classroom and checked daily.
Custodians are to report any deficiency daily to Maintenance.
Days outside of the 180 schools day may differ from the set schedule above.
Protocol: Teachers will contact office and/or campus safety when they are out of any cleaning
supplies.
As needed the custodial staff will replenish hand sanitizer and/or cleaning supplies
D. Fogging Schedule by Site
HHS
Mondays: 300 wing, 251-257, 602, 603, 651, 652, 653
Tuesdays: Weight room, new gym, Admin/library, 400 wing
Wednesdays: 604, 605, 606, 607, 608, 654, 655, 500 wing
Thursdays: 800 wing, 700 wing, old gym, cafeteria, wrestling room
CDS Thursdays: Complete site
EFJ Tuesdays: Complete site
HAS Thursdays: Complete Site
SPHS
Mondays: Admin/Library
Tuesdays: 403, cafeteria, gym
Wednesdays: 300 wing, locker rooms, weight room
Thursdays: 500 wing (includes portables)
HWHS
Mondays: 200 wing, 300 wing, 400 wing, locker rooms
Tuesdays: P9-P12, cafeteria, wrestling room, weight room, team rooms,
600 wing, 501-504, 551, 552.
Wednesdays: 100 wing, library building, 701-704, 752-755
Thursdays: ( HAS is being done, same team of custodians)
Fridays: Admin, 561, 562, 563, 511, 512, 513, 500 wing offices, event
District office Wednesdays: Complete office.
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Our guidance aligns with the California Department of Public Health (CDPH) and is fairly basic. It speaks to the fact that everyone is to wear a facial covering until they can be appropriately dis-tanced. This means that once an employee is in their office, workspace, if not shared within six-foot proximity, or classroom, while students are not present, that they do not need to have a facial covering on. There are some challenges to this in that although many of our staff members have their own workspace that is well distanced from other staff members, students, or the public, they are visible by those individuals. These sort of spaces is what causes confusion and pokes holes in the “facial covering at all times” rule. We have to use our judgement on this and do our best to be part of the solution and minimize the ability for students to use the “why don’t they have a mask” excuse. Is this necessarily fair, probably not, but it allows us to hold students and parents more accountable.
Where we are really being cautious and admittedly requiring more than CDPH asks, is when it comes to all students and staff wearing facial coverings while interacting with one another. That means in class, in the office, on school grounds, etc. I know this leads to a lot of confusion, but it is the rule we are following and fairly easy to abide by. The bottom line is:
Always have your facial covering with you and readily available to put on. Always wear your facial covering when traveling within buildings, into someone’s work-
space, or outside where students, colleagues, or community members may be within six feet of you.
Always wear your facial covering when you are around students in the classroom, your of-
fice, or on school grounds even if you can be six feet away. (Yes, this means that even if your teaching station is six feet or more away from your students, you should still wear a face covering.)
Always wear your facial covering when interacting with anyone from the public including
parents. They are asked to do the same.
You may remove your facial covering:
Once you are in your own workspace in which the public or students cannot easily be with-in six feet of you. (Please use your judgement here and talk to your colleagues if you share areas.)
Once you are in a meeting in which everyone can be distanced beyond six feet. (Again,
this should be discussed as not everyone is comfortable with this guidance from CDPH. There are many meetings that we attend in which we are well distanced, but still wear faci-al coverings as a courtesy or at the request of some attendees.) (To be clear, and this is our rule, not CDPH, this does not apply to students in the classroom. All students and teachers are to wear facial coverings in the classroom regardless of distance.)
When you are eating or drinking. (This includes students while outside or indoors in dis-
tanced situations.) When conducting strenuous physical activity. (This mainly pertains to students while in PE
and properly distanced, but can apply to staff as well on certain duties.)
Facial Covering Guidance
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Social Distancing Guidance CDPH guidance calls for distancing to the highest degree practicable. Although it specifically calls for teacher work stations to be six feet away from student desks, this should not be interpreted to mean that teachers must remain six feet away from students at all times. If that is what you choose to do, that is fine, but the reason we are requiring facial coverings at all times to allow for mobility within the classroom. Guidance speaks to close contact as being more than 15 collective minutes within six feet of an individual. So, basic teacher activities such as walking around a classroom, assisting a student, or passing students within six feet in hallways or common areas is not a violation of Distancing Guidance. That being said, we all need to be smart and use common sense in this regard. To avoid or minimize close contact you should consider some of the follow-ing:
Avoid any lesson that requires physical group work, pairing, etc.
Develop paper assignments that allow for electronic submittal via Google Classroom.
Limit your individual contacts with students in class.
Classes that require a student to do a speech, sing, etc. should be moved outside to the
degree practicable.
Students in PE will not be required to change clothes or meet in locker rooms.
Avoid sharing materials when possible.
Classes, such as shops in which tools are shared, should have clear student cleaning
protocols.
In outdoor spaces students are asked to wear facial coverings at all times with a few exceptions listed below. This is because students will be within six feet of one another when transitioning classes, heading to lunch, etc. Where all staff needs to be vigilant and continue to correct student distancing behavior is when students congregate. In these situations we must remind students that even with their facial coverings that should stand and sit in a distanced manner. This is espe-cially important during lunch when students are eating and able to remove their facial coverings. Cafeterias are being set up with distanced seating, but outdoor areas will requires consistent mon-itoring and reminding. Situations in which students would not have their facial coverings on are:
While eating and only while eating (That does not mean just sitting in the cafeteria).
During PE while conducting strenuous activity and only when they can be distanced.
When singing or playing instruments and only when they can be well distanced, outside,
and with covers/guards on wind instruments.
General Social Distancing in all areas of campus should be observed at all times and by all staff. We have to model what we expect from our students, so it is important that we practice the same protocols as a staff.
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Guidance for School Closure - Return to Plan C What are the criteria for physically closing a school and returning to Plan C Individual school closure is recommended based on the number of cases, the percentage of the teacher/students/staff that are positive for COVID-19, and following consultation with the Local Health Officer. Individual school closure may be appropriate when there are multiple cases in mul-tiple cohorts at a school or when at least 5 percent of the total number of teachers/student/staff are cases within a 14-day period, depending on the size and physical layout of the school. The Local Health Officer may also determine school closure is warranted for other reasons, in-cluding results from public health investigation or other local epidemiological data. If a school is closed for in-person learning, when may it reopen? Schools may typically reopen after 14 days and the following have occurred:
Cleaning and disinfection Public health investigation Consultation with the local public health department
What are the criteria for closing a school district? A superintendent should close a school district if 25% or more of schools in a district have closed due to COVID-19 within 14 days, and in consultation with the local public health department. Another statewide mandate for all schools to close and return to Plan C If a school district is closed, when may it reopen? Districts may typically reopen after 14 days, in consultation with the local public health depart-ment.
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Hanford Joint Union High School District will require parents, guardians, or caregivers to conduct daily home screenings of students through a daily reminder through Parent Square. If a student shows any COVID symptoms, it is required that the parent contact the school site attendance office and the student not attend school and follow the steps listed on the screener.
Some students may develop symptoms of COVID illness while at school. School site administration must take action to isolate students who develop these symptoms from other students and staff. Each school site will have a designated isolation room that will be utilized for students showing symptoms.
If a student is showing symptoms of COVID illness, the teacher will notify the main office im-mediately and the student shall be asked to wait outside of the classroom to be escorted by campus safety to the health office.
Students who are symptomatic will be directed by the health care staff as to the proper steps per KCDPH guidance documents. Health staff will complete the Notification for Symptomatic Students.
School staff who interact with a student who becomes ill while at school should use PPE equipment and standard precaution when caring for sick students.
After the student is placed in an isolation area, school staff who work in the isolation area should follow the disinfecting protocol for the district.
If the student is later identified as a confirmed COVID Case, the steps will be followed by the health care staff for Positive Case Protocol, as provided by the KCDPH and Notification of Close Contact will be sent to the appropriate individuals.
Student Screening and Contact Tracing
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Hanford Joint Union High School District will require all employees to conduct daily home screenings before coming to work through a daily reminder through Parent Square. If an employee shows any COVID symptoms, it is required that the employee not attend work and follow the steps listed on the screener. In addition to the steps on the screener, the employee is required to contact his or her Ad-ministration or Direct Supervisor and notify him/her that they have COVID symptoms.
A staff member/employee may develop symptoms of COVID illness while at school/work. The em-ployee is required to contact his or her Administration or Direct Supervisor immediately and notify them regarding the COVID symptoms. Administration/Supervisors must take action to isolate em-ployees who develop these symptoms from other students and staff. Each school site will have a designated isolation room that will be utilized for employees showing symptoms. The Administration/Direct Supervisor shall notify Ward Whaley, Director of Administrative Services, and inform him that the employee has COVID symptoms. Mr. Whaley will make the determination to send the employee home because they are exhibiting COVID symptoms. If the employee is sent home or did not report to work because of COVID symptoms, the employee will receive a Notifica-tion for Symptomatic Employees from Mr. Whaley and shall be directed to have a COVID test taken as soon as possible. Mr. Whaley will then begin the process of completing the HJUHSD Sympto-matic Employee Documentation form for each employee who is sent home with common COVID symptoms or who develops symptoms while quarantining. Any employee who is sent home with common COVID symptoms will also be provided a handout for Cleaning and Disinfecting and anoth-er handout for Preventing the Spread of COVID.
If the employee who has been sent home tests positive for COVID, Mr. Whaley will notify the Kings County Department of Public Health (KCDPH) of the positive case and close contacts. The steps for COVID Case Reporting provided by the KCDPH will be followed.
The employee must stay home from work until they meet the “return to work” criteria. Mr. Whaley will work with the employee to determine the date that the employee can return to work following the COVID Case Reporting Protocol provided by the KCDPH and Notification of Close Contact will be sent to the appropriate individuals.
COVID-19 Testing Providers in Kings County
Kings County Free Mobile Testing Schedule
Staff Screening and Contact Tracing
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SYNCHRONOUS STRATEGIES Spider web discussion: class led discussions over Google Meet. Before the live class, stu-dents answered questions independently, and then shared their responses at the start of the meet-ing as a jumping-off point for a broader class discussion. While students conversed on video, the teacher listened and drew lines on a sheet of paper tracking the flow of the conversation, resulting in a spider web. At the end of the discussion, the teacher shared the drawing over video, and then asked students to reflect on the experience and what they learned about who talked, who listened, and who built on the ideas of others. Using chat to check for understanding: After giving a lesson use the Google Chat feature to ask and answer questions or type in emojis, like a thumbs-up or thumbs-down, to show whether they understood a concept. To create structure around the responses, guide your students in creating norms around using the chat feature. This practice can help check for understanding and push stu-dents to engage more with the content. Flip your classroom to stimulate deeper discussion: A blend of asynchronous and synchro-nous instruction could work to stimulate student discussion during remote learning. For example, teach new content asynchronously through recorded videos and or online activities. At the start of live class, students could briefly summarize the concepts they had learned together and then divide students into smaller (additional Google Meets) to solve related problems. Flipping your classroom would allow you to spend less class time in direct instruction and more time monitoring students in small groups that would allow you to identify, and then address, where students are struggling. Adapting think-pair-share to Google Meet: Give students a prompt and then place students into additional Google Meets to discuss and record their answers on a shared Google doc, which will allow students to share their thinking in writing or read aloud. It might not be possible to be in each additional meet so, the Google doc will keep students accountable. Once students return to the whole class, volunteers from each group share their answers with everyone. A new twist on show-and-tell: For example, ask students to find a photo, painting, or drawing that represented intergenerational connection and independently respond by writing to the following questions before discussing them over video as a class: What are we looking at? What makes you say that? What do you notice (see, feel, know)? What more can we uncover? What do you wonder? “It helps to break the ice in a virtual learning setting where unplanned participation can prove chal-lenging for some students. ASYNCHRONOUS STRATEGIES Online forums create back-and-forth dialogue: Use Google Classroom ’s question feature to get your class to respond to readings and discussion prompts. When students comment, the teacher should reply with clarifying questions to create a back-and-forth dialogue and also ask every student to respond to at least two of their peers’ comments to create a broader base of discussion. Seeing and critiquing peer work through virtual gallery walks: Virtual “gallery walks” give stu-dents an opportunity to view their classmates’ projects while learning from each other. After students
Strategies to Improve Participation in Your Virtual
Classroom
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present their projects through five-minute screencasts, then require them to give feedback to at least two other students on theirs. Using Google Sheets, students can provide feedback to their peers by answering the following prompts: What’s something new I learned about this topic?; What’s something that surprised me about this topic?; What’s something I liked about this presentation? The online format will give every student the opportunity to see their peers’ work and their assessment on theirs for deeper reflection. Moving station brainstorming online: When carousel or station brainstorming activities are conducted in traditional classroom environments, small groups of students rotate around the room to different stations to answer prompts—and view and add to each groups’ responses. To translate this online, divide students into groups online and create shared Google docs—or a se-ries of Google slides—for the prompts/questions. Each group will leave their thoughts under the questions by the assigned date and then follow up by commenting on the other groups’ responses the next day. The strategy still allows them to maintain a sense of classroom community [in a virtual setting].
Injury and Illness Prevention Program
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INJURY & ILLNESS PREVENTION PROGRAM FOR NON-HIGH HAZARD EMPLOYERS
Every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program and a copy must be maintained at each worksite or at a central worksite if the employer has non-fixed worksites. The requirements for establishing, implementing and maintaining an effective written Injury and Illness Prevention Program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consist of the following eight elements:
• Responsibility • Compliance • Communication • Hazard Assessment • Accident/Exposure Investigation • Hazard Correction • Training and Instruction • Recordkeeping
Employers in industries, which have been determined by Cal/OSHA to be non-high hazard, have prepared this model program for use. You are not required to use this program. However, any employer in an industry which has been determined by Cal/OSHA as being non-- high hazard who adopts, posts, and implements this model program in good faith is not subject to assessment of a civil penalty for a first violation of T8 CCR 3203. Proper use of this model program requires the IIP Program administrator of your establishment to carefully review the requirements for each of the eight IIP Program elements found in this model program, fill in the appropriate blank spaces and check those items that are applicable to your workplace. The recordkeeping section requires that the IIP Program administrator select and implement the category appropriate for your establishment. Sample forms for hazard assessment and correction, accident/exposure investigation, and worker training and instruction are provided with this model program.
This model program must be maintained by the employer in order to be effective.
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Table of Contents
Injury and Illness Prevention Program for Non-High Hazard Employers Page 2 Overview- IIPP Page 5 Responsibility Page 5 Compliance Page 5 Communication Page 5 Hazard Assessment Page 5 Accident/Exposure Investigations Page 6 Hazard Correction Page 6 Training and Instruction Page 6 Record Keeping Page 7 Hazard Assessment and Correction Record Page 9 Accident/Exposure Investigation Report Page 10 Worker Training and Instruction Record Page 11 Introduction Page 12 Management Policy Statement Page 14 Identification of Plan Administrators Page 14 Responsibilities Page 15 Management Responsibilities Page 15 Supervisor Responsibilities Page 15 Employee Responsibilities Page 15 Safety Rules Page 15 Disciplinary Procedures Page 16 Safety Training Page 17 General Page 17 Personal Protective Equipment Page 17 Safe Lifting Techniques Page 18 Ladders and Scaffolds Page 19 Machinery and Equipment Page 19 Hand Tools Page 20 Electrical Page 20 Fire Hazard Page 20 First Aid Page 20 Housekeeping Page 20 Inspections Page 21 Safety Committee and Safety Meetings Page 21 Accident Investigations and Reports Page 21 Hazard Communication Page 23 Hazard Evaluation Page 23 Labels and other forms of warning Page 23 Material Safety Data Sheets Page 24 Employee Training Page 24 Right-to-Know Page 24 Hazard Assessment Page 25 Accident/Exposure Investigations Page 25 Hazard Correction Page 25 Recordkeeping Page 25
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Emergency Action Plan Page 26 General Information Page 26 Responsibilities Page 26 Fire Procedure Page 27 Earthquake Page 28 Heat Illness Prevention Plan Page 29 Overview and Objectives Page 29 Procedures for Monitoring the Weather Page 29 High Heat Procedures Page 30 Training Page 31 Emergency Response Procedures Page 31 Acclimatization Page 32 Heat Illness Prevention Plan Audit Page 32 Training Page 33 Coronavirus Disease 2019 (COVID-19) Page 36 What is Coronavirus Disease 2019 (COVID-19)? Page 36 COVID-19- How does the Virus Spread? Page 36 Injury and Illness Prevention Program Page 36 Introduction Page 37 Essential Infection Prevention Measures Page 37 General Statement Page 37 District Strategies Page 37 Employee Responsibility Page 38 Personal Protective Equipment (PPE) Page 38 Identification of High Traffic- High Touch Common Areas Page 39 District Response- Confirmed or Suspected COVID-19 Case Page 39 Communication Page 39 Employee Training Page 39 Reference Page 39 Exhibits Page 40 Employee Safety Suggestion Page 41 Report of Employee Incident/Injury Page 42 Employee Safety violation Notice Page 43 Employee General Safety Agreement/Code of Safety Practices Page 44 District Self Inspection Form Page 45 Maintenance Request Form Page 45 Safety Inspection Form Page 46 Employee Safety Orientation Checklist Page 48 Accident Investigation Training Page 50 Custodial Cleaning Standards Guide Page 51 COVID Self-Screener Form Page 55
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INJURY AND ILLNESS PREVENTION PROGRAM
RESPONSIBILITY The Injury and Illness Prevention (IIP) Program administrator; Ben Stidman- Program Administrator Director of Maintenance, Operations and Transportation (559) 583-5908; (559) 469-6608 has the authority and the responsibility for implementing and maintaining this IIP Program for Hanford Joint Union High School District- Establishment Name Managers and supervisors are responsible for implementing and maintaining the IIP Program in their work areas and for answering worker questions about the IIP Program. A copy of this IIP Program is available from each manager and supervisor. COMPLIANCE All workers, including managers and supervisors, are responsible for complying with safe and healthful work practices. Our system of ensuring that all workers comply with these practices include one or more of the following checked practices:
Informing workers of the provisions of the IIP Program. Evaluating the safety performance of all workers. Recognizing employees who perform safe and healthful work practices. Providing training to workers whose safety performance is deficient. Disciplining workers for failure to comply with safe and healthful work practices.
COMMUNICATION All managers and supervisors are responsible for communicating with all workers about occupational safety and health in a form readily understandable by all workers. Our communication system encourages all workers to inform their managers and supervisors about workplace hazards without fear of reprisal. Our communication system includes one or more of the following checked items:
New worker orientation including a discussion of safety and health policies and procedures. Review of our IIP Program. Regularly Scheduled Safety Meetings. Posted or distributed safety information. A system for workers to anonymously inform management about workplace hazards.
HAZARD ASSESSMENT Periodic inspections to identify and evaluate workplace hazards shall be performed by a competent observer in the following areas of our workplace: Periodic inspections are performed according to the following schedule:
1. When we initially established our IIP Program;
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2. When new substances, processes, procedures or equipment which present potential new hazards are introduced into our workplace;
3. When new, previously unidentified hazards are recognized; 4. When occupational injuries and illnesses occur; and 5. Whenever workplace conditions warrant an inspection.
ACCIDENT/EXPOSURE INVESTIGATIONS Procedures for investigating workplace accidents and hazardous substance exposures include:
1. Interviewing injured workers and witnesses; 2. Examining the workplace for factors associated with the accident/exposure; 3. Determining the cause of the accident/exposure; 4. Taking corrective action to prevent the accident/exposure from reoccurring; and 5. Recording the findings and actions taken.
HAZARD CORRECTION Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:
1. When observed or discovered; and 2. When an imminent hazard exists which cannot be immediately abated without endangering
employee(s) and/or property, we will remove all exposed workers from the area except those necessary to correct the existing condition. Workers who are required to correct the hazardous condition shall be provided with the necessary protection.
TRAINING AND INSTRUCTION All workers, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction is provided:
1. When the IIP Program is first established; 2. To all new workers, except for construction workers who are provided training
through a construction industry occupational safety and health training program approved by Cal/OSHA;
3. To all workers given new job assignments for which training has not previously provided;
4. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
5. Whenever the employer is made aware of a new or previously unrecognized hazard; 6. To supervisors to familiarize them with the safety and health hazards to which
workers under their immediate direction and control may be exposed; and 7. To all workers with respect to hazards specific to each employee's job assignment.
General workplace safety and health practices include, but are not limited to, the following:
1. Implementation and maintenance of the IIP Program. 2. Emergency action and fire prevention plan. 3. Provisions for medical services and first aid including emergency procedures. 4. Prevention of musculoskeletal disorders, including proper lifting techniques. 5. Proper housekeeping, such as keeping stairways and aisles clear, work areas neat and orderly, and
promptly cleaning up spills.
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6. Prohibiting horseplay, scuffling, or other acts that tend to adversely influence safety. 7. Proper storage to prevent stacking goods in an unstable manner and storing goods against doors,
exits, fire extinguishing equipment and electrical panels. 8. Proper reporting of hazards and accidents to supervisors. 9. Hazard communication, including worker awareness of potential chemical hazards, and proper
labeling of containers. 10. Proper storage and handling of toxic and hazardous substances including prohibiting eating or storing
food and beverages in areas where they can become contaminated. RECORDKEEPING We have checked one of the following categories as our recordkeeping policy.
Category 1. Our establishment has twenty or more workers or has a workers' compensation experience modification rate of greater than 1.1 and is not on a designated low hazard industry list. We have taken the following steps to implement and maintain our IIP Program:
1. Records of hazard assessment inspections, including the person(s) conducting the inspection, the
unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe conditions and work practices, are recorded on a hazard assessment and correction form; and
2. Documentation of safety and health training for each worker, including the worker's name or other identifier, training dates, type(s) of training, and training providers, are recorded on a worker training and instruction form.
Inspection records and training documentation will be maintained according to the following checked schedule:
For one year, except for training records of employees who have worked for less than one year which are provided to the employee upon termination of employment; or
Since we have less than ten workers, including managers and supervisors, we only maintain inspection records until the hazard is corrected and only maintain a log of instructions to workers with respect to worker job assignments when they are first hired or assigned new duties.
Category 2. Our establishment has fewer than twenty workers and is not on a designated high hazard industry list. We are also on a designated low hazard industry list or have a workers' compensation experience modification rate of 1.1 or less, and have taken the following steps to implement and maintain our IIP Program:
1. Records of hazard assessment inspections; and 2. Documentation of safety and health training for each worker.
Inspection records and training documentation will be maintained according to the following checked schedule:
For one year, except for training records of employees who have worked for less than one year which are provided to the employee upon termination of employment; or
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Since we have less than ten workers, including managers and supervisors, we maintain
inspection records only until the hazard is corrected and only maintain a log of instructions to workers with respect to worker job assignments when they are first hired or assigned new duties.
Category 3. We are a local governmental entity (county, city, district, or and any public or quasi-public corporation or public agency) and we are not required to keep written records of the steps taken to implement and maintain our IIP Program.
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HAZARD ASSESSMENT AND CORRECTION RECORD
Date of Inspection: Person Conducting Inspection:
Unsafe Condition or Work Practice:
Corrective Action Taken: Date of Inspection: Person Conducting Inspection:
Unsafe Condition or Work Practice:
Corrective Action Taken: Date of Inspection: Person Conducting Inspection:
Unsafe Condition or Work Practice:
Corrective Action Taken:
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ACCIDENT/EXPOSURE INVESTIGATION REPORT
Date & Time of Accident:
Location:
Accident Description: Workers Involved: Preventive Action Recommendations: Corrective Actions Taken: Manager Responsible: Date Completed:
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WORKER TRAINING AND INSTRUCTION RECORD
Worker's Name Training Dates Type of Training Trainers
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INTRODUCTION
Every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program (IIPP) and a copy must be maintained at each worksite or at a central worksite if the employer has non-fixed worksites. The requirements for establishing, implementing and maintaining an effective written Injury and Illness Prevention Program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consist of the following eight elements:
1. Responsibility Identified person or persons responsible for implementing the program.
2. Compliance Create and include a system for ensuring that employees comply with safe and healthy work practices. Substantial compliance with this provision includes recognition of employees who follow safe and healthful work practices, training and retraining programs, disciplinary actions, or any other such means that ensures employee compliance with safe and healthful work practices.
3. Communication
Maintain a system for communicating with employees in a form readily understandable by all affected employees on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal. Substantial compliance with this provision includes meetings, training programs, posting, written communications, a system of anonymous notification by employees about hazards, labor/management safety and health committees, or any other means that ensures communication with employees.
4. Hazard Assessment
Maintain methods and procedures for correcting unsafe or unhealthful conditions in a timely manner. Include procedures for identifying and evaluating workplace hazards including scheduling periodic inspections to identify unsafe conditions and work practices. Inspections shall be made to identify and evaluate hazards.
5. Accident/Exposure Investigation
Maintain a procedure to investigate occupational injuries and illnesses.
6. Hazard Correction When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/ or property, remove all exposed personnel from the area except those necessary to correct the existing condition. Employees necessary to correct the hazardous condition shall be provided the necessary safeguards.
7. Training and Instruction
To all new employees, to all employees given new job assignments for which training has not previously been received; whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard, whenever the employer is made aware of a new or previously unrecognized hazard, and for supervisors to familiarize them with the safety and
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health hazards to which employees under their immediate direction and control may be exposed or when observed or discovered.
8. Recordkeeping
Records of scheduled and periodic inspections required by subsection (a)(4) to identify unsafe conditions and work practices, including person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and action taken to correct the identified unsafe conditions and work practices. These records shall be maintained for one (1) year; and documentation of safety and health training required by subsection (a)(7) for each employee, including employee name or other identifier, training dates, type(s) of training, and training providers. This documentation shall be maintained for one (1) year.
In the fall of 1989 the California legislature created Senate Bill 198 (SB 198) which, in part, requires California employers to establish and maintain effective injury prevention programs. These programs must be in writing and include the following elements according to Section 6401.7 of the California Labor Code. The following program is designed to address each of the requirements.
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MANAGEMENT POLICY STATEMENT
It is the policy of Hanford Joint Union High School District that every employee is entitled to a safe and healthful place in which to work. To this end, every reasonable effort will be made in the interest of Accident Prevention, Fire Protection, Health Preservation and Violence in the Work Place Prevention. The management concept of Hanford Joint Union High School District is not production and safety; it is production with safety. When production with safety is achieved, production with efficiency is attained simultaneously. We at Hanford Joint Union High School District have a basic responsibility to make the safety of human beings a part of our daily, hourly concern. We will be counting on you to do your part in making our program effective. The successful operation of Hanford Joint Union High School District will depend not only on providing an education to our students, but also how safely each job is performed. There is no job so important - nor any service so urgent – that we cannot take the time to work safely. I consider the safety of our personnel and students to be of prime importance, and I expect your full cooperation in making our program effective. Sincerely, Dr. Victor Rosa, Superintendent Hanford Joint Union High School District
IDENTIFICATION OF PLAN ADMINISTRATORS
The following persons are responsible for implementing the accident prevention plan for Hanford Joint Union High School District. Name Title Phone Benjamin Stidman Director of MOT (559) 583-5908 ext. 3296 Julie Fagundes Director of Business Services (559) 583-5901 ext. 3112 Ward Whaley Director of Administrative Services (559) 583-5901 ext. 3126 Tammy Nichols District Workers’ Comp Liaison (559) 583-5901 ext. 3115
The Injury and Illness Prevention (IIPP) Program administrator is the Superintendent's designee, Director of Maintenance, Operations and Transportation, and he has the authority and the responsibility for implementing and maintaining this IIPP Program together with the District's Safety Committee for the Hanford Joint Union High School District. Managers and supervisors are responsible for implementing and maintaining the IIPP Program in their work areas and for answering worker questions about the IIPP Program. A copy of this IIP Program is available upon request. All employees, including managers and supervisors, are responsible for complying with safe and healthful work practices.
REFER TO EXHIBIT A-Employee Safety Suggestion
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RESPONSIBILITIES
MANAGEMENT RESPONSIBILITIES: In effectively executing their safety responsibilities, managers will:
1. Familiarize themselves with the safety program and ensure its effective implementation. 2. Be aware of all safety consideration when introducing a new process, procedure, machine or
material to the workplace. 3. Give maximum support to all programs and committees whose function is to promote safety
and health. 4. Actively participate in safety committees as required. 5. Review serious accidents to ensure that proper reports are completed and appropriate action
is taken to prevent repetition. SUPERVISOR RESPONSIBILITES: Our supervisors are the foundation of the safety program. Their responsibilities are to:
1. Familiarize themselves with company safety policies, programs and procedures. 2. Provide complete safety training to employees prior to assignment of duties. 3. Consistently and fairly enforce all company safety rules. 4. Investigate injuries to determine cause, then take action to prevent repetition. 5. See that all injuries, no matter how minor, are treated immediately and referred to the
Business Office to ensure prompt reporting to the insurance carrier. 6. Inspect work areas often to detect unsafe conditions and work practices. Utilize Company
self-inspection checklists as required. EMPLOYEE RESPONSIBILITIES: Employee responsibilities for safety include the following:
1. Adhere to all safety rules and regulations. 2. Wear appropriate safety equipment as required. 3. Maintain equipment in good condition, with all safety guards in place when in operation. 4. Report all injuries, no matter how minor, immediately to a supervisor. 5. Encourage co-workers to work safely.
Report unsafe acts and conditions to the supervisor.
REFER TO EXHIBIT A-Employee Safety Suggestion REFER TO EXHIBIT B-Report of Employee Incident/Injury
SAFETY RULES
For the protection and safety of all employees Hanford Joint Union High School District has established the following rules designed to prevent accidents and injuries. Compliance with these rules is mandatory. Documentation will be made when the rules are distributed to new employees.
1. Proper footwear and clothing will be worn at all times. 2. Do not wear loose clothing, jewelry or keep long hair in a down position where there is a
danger of catching such articles in moving machinery. 3. Horseplay, running, fighting or any activity that may result in injury or waste will not be
tolerated. 4. Eye protection is required when performing any task that could produce flying particles.
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5. Operate machinery with all guards in place. Tampering with safety devices is cause for immediate disciplinary action.
6. Do not operate any machine that you are unfamiliar with. 7. Machines must never be cleaned, adjusted or repaired until after the machine is turned
off, the circuit is broken at the power source (including lock-out) and a warning tag is placed at the controls. Each person involved in maintenance must have his/her own personal padlock to ensure total lack of power until all work has been completed.
8. Any defects in materials, machinery, tools and equipment must be reported to a supervisor. 9. Do not leave tools, materials or other objects on the floor which might cause others to trip
and fall. 10. Do not block exits, fire doors, aisles, fire extinguishers, gas meters, electrical panels or
traffic lanes. 11. Avoid risk of rupture, internal injury or back injury in attempting to lift or push excessive
loads. If an object is too heavy to move without strain - ASK FOR HELP. 12. Observe the correct position for lifting. Stand with your feet slightly apart, assume a
squatting position with knees bent and tuck your chin. Tilt head forward, grasp the load with both hands and gradually push up with your legs, keeping your back straight and avoiding any abrupt movement.
13. Do not distract others while working. When approaching a machine operator for any purpose, do so from the front or the side in a way that he or she will see you coming and will not be shocked or surprised. If conversation is necessary first make sure the machine is turned off.
14. Do not leave oil, wax, water, or any other material on the floor where you or others may slip. Report any spills to your supervisor.
15. When handling hazardous materials insure you follow prescribed safety procedures and use required safety equipment. When using secondary containers filled by others, insure that they are labeled as to their contents and hazards.
16. Use appropriate gloves when handling materials with sharp or jagged edges which may result in lacerations.
17. Do not attempt to operate machinery for which you are not trained. 18. Unnecessary and excessive haste is the cause of many accidents. Exercise caution at all
times. WALK, DO NOT RUN! 19. The use of hot production equipment or materials for the purpose of cooking or heating
food is strictly prohibited, unless in Food Services Department. 20. All work related injuries and accidents, no matter how minor, must be reported
immediately to your supervisor.
DISCIPLINARY PROCEDURES It is imperative that all employees become thoroughly familiar with the above safety rules. Failure to comply with safety rules or procedures, or failure to wear the appropriate safety equipment, will result in disciplinary action up to and including termination. Employees who fail to comply with safety rules will be subject to disciplinary action up to and including termination. Supervisors will follow the normal disciplinary procedures as follows:
1. Verbal counseling - the first step. Must be documented in the employee's personnel file.
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2. Written warning - outlining nature of offense and necessary corrective action.
3. Suspension without pay - the third step or a separate disciplinary action resulting from a serious violation.
4. Termination - if an employee is to be terminated, specific and documented communication between the supervisor and the employee, as outlined, must have occurred.
REFER TO EXHIBIT C – Employee Safety Violation Notice
Supervisors will be subject to disciplinary action for the following reasons:
1. Repeated safety rule violation by their department employees. 2. Failure to provide adequate training prior to job assignment. 3. Failure to report accidents and provide medical attention to employees injured
at work. 4. Failure to control unsafe conditions or work practices. 5. Failure to maintain good housekeeping standards and cleanliness in their departments.
Supervisors who fail to maintain high standards of safety within their departments will be demoted or terminated after three documented warnings have been levied during any calendar year.
SAFETY TRAINING GENERAL
1. Hazardous machinery, equipment or conditions, and unsafe practices or acts shall be reported to your foreman at once.
2. The use or possession of intoxicating beverages is prohibited on the job. Reporting to work intoxicated warrants immediate dismissal.
3. Caution other employees exposed to hazards created by your work activities. 4. All injures shall be reported promptly to an authorized representative so that arrangements
can be made for medical or first aid treatment. 5. Authorization for medical service must be given by your foreman for "On the Job" injures
before obtaining medical attention or seeing a doctor. 6. Do not engage in horseplay on the job. 7. Warning signs, barricades, guardrails, etc., shall be kept in place. 8. Place guards around or over all roof openings, floor openings, excavations, manholes,
elevator shafts or any other opening where hazard of fall exists. 9. Machinery and equipment shall be operated or repaired by qualified personnel. 10. Keep out of hazardous areas when not a member of the work crew involved. 11. Use the proper lifting technique to prevent back strain and injury. 12. Do not enter manholes, underground vaults, chambers, tanks, silos, etc., until it has been
determined that there is a sufficient amount of air, and it contains no flammable or toxic gases or vapors.
13. Refer to Employee Handbook for topics not included above. PERSONAL PROTECTIVE EQUIPMENT
1. Hard hats shall be worn where there is a hazard from falling or flying materials. 2. Wear proper footwear with substantial soles. 3. Wear appropriate dark goggles or welding helmet when working on or near arc, acetylene
welding or burning.
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4. Wear safety glasses or face shield in areas where flying particles are encountered or hot material can splash.
5. Protection for the hands and other parts of the body is required when exposed to cuts, burns or harmful substances.
6. Use safety belts and life lines when working at heights where unprotected by guardrails or safety nets.
7. Flagmen, truck spotters, grade checkers, etc., shall wear orange shirts or vests and use proper warning signs, and flags.
YOUR BACK IN ACTION – SAFE LIFTING TECHNIQUES Thousands of on-the-job injuries are related to improper body movement. These steps will help to explain and demonstrate how to avoid injury and pain by lifting and carrying objects properly.
A. LIFT CORRECTLY Lift below the waist. Move up close to the load and keep a wide stance. Tighten stomach muscles. Squat by bending at the hips and knees. Your ears, shoulders, and hips form nearly a straight line. Keep your feet shoulder-width apart and your feet turned out. Keep your back curved, not stiff. Lift with your leg muscles, not your back. Don’t twist your upper body, you could hurt your back. Turn by moving your feet, not your back. Face the spot you have chosen and lower the load slowly by using legs not your back.
B. LIFTING POINTERS Safe lifting requires that you use common sense. Take plenty of time, and follow these lifting techniques: Avoid bending, reaching and twisting. Use the tilt test to estimate an object’s weight. Lift from the low risk position only. Grasp the object securely. Draw it as close to you as possible. Make sure your footing is secure. Use lifting aids whenever possible. Get help with heavy lifting jobs.
C. STAYING ON A SAFE FOOTING Be extra cautious on surfaces that are slippery, unstable or uneven. Shoes with non-skid soles and reinforced toes can help overcome surface hazards. Once your footing is firm, plan your route. Check to make sure it’s free from tripping hazards.
D. STAYING STRONG Eat healthful food and drink plenty of water. Walk straight and tall. Exercise regularly and keep your weight under control. Learn to handle stress before it gets out of control.
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E. POSTURE The way your back lines up is called posture. Good posture lets you stand tall, with firm muscles that support your back and keep it straight. Poor posture is when you slouch and slump because your back and stomach muscles are weak and lazy. Poor posture looks bad and feels even worse. It can cause: muscle tension stiffness backaches neck aches tired, dragged-out feeling
F. BACK FITNESS TEST (With a partner) - Test to see if your posture is good. Stand straight with your arms at your sides. Take a close look at your partner from the side. Does it feel like a straight line runs from your head to your feet? Do your ears, shoulders, hips, knees and ankles line up straight and true? Are your shoulders relaxed? Are your hips in place, not tucked under or arched behind you? Do your ankles and feet point forward? Does your weight rest on the balls of your feet?
LADDERS AND SCAFFOLDS 1. Defective ladders shall not be used. 2. When using ladders other than stepladders, set feet securely and tie off at the
top. 3. Face the ladder going up or down and with hands free of tools or materials. 4. Before using scaffold, check proper blocking, bracing ties, guardrails and
planking. If defective, do not use until corrected. 5. Scaffold platforms shall be kept clear of unnecessary tools or material. Do
not overload. 6. Scaffolds or platforms 7 1/2 feet or more above ground shall be equipped
with guardrails and toe boards. 7. Before working on rolling scaffolds, check braces, guys, wheel retainers,
wheel locks and outriggers. MACHINERY AND EQUIPMENT
1. Oiling or repairing of machinery or equipment while in motion is prohibited unless special provision to do so safely has been provided.
2. Before any equipment is set in motion, operator must first check, and be certain that no one will be injured by his action.
3. No employee shall be allowed to operate power-driven equipment until he has proven that he understands the safe practice of operation.
4. Operators of power-driven equipment shall make a careful inspection of the equipment at the start and end of each shift. Any changes or defects must be reported to both his relief and foreman.
5. Before leaving motorized equipment, ground the blade, bucket, scoop, pans, etc., and secure brakes.
6. Motorized equipment should be handled with caution in dangerous areas such as edges of deep fills, cut banks, and steep slopes.
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7. When making repairs on equipment where blocking is required, be sure blocking is secure.
8. Keep proper clearance from all high voltage lines. 9. Never swing suspended loads over workmen. 10. Getting on or off equipment while it is in motion is prohibited. 11. Riding equipment is prohibited unless provided with adequate riding facilities.
HAND TOOLS 1. Defective tools shall not be used. Keep all tools in good state of repair. 2. Do not carry sharp hand tools in clothing. Use proper carrying cases or tool kits. 3. Use hand tools only for the purpose for which they are intended. 4. Powder actuated tools shall only be used by qualified operators.
ELECTRICAL 1. Check all portable electric tools for proper ground and condition of cords. Do not use if
defective, report defective equipment to your foreman. 2. Heed high voltage warning signs and keep proper distance. 3. Do not lift or lower portable electric tools by means of the power cord. Use a rope. 4. Do not leave the cords of portable electrical tools where equipment will run over them. 5. When necessary to suspend portable power tools, hang them from some stable object by
means of a rope or similar support of adequate strength. FIRE HAZARD
1. When welding or cutting be sure that hot sparks or slag do not come in contact with combustibles.
2. Use only closed metal container labeled FLAMMABLE for storage of flammable liquids. 3. Keep oily rags and waste material in proper containers. 4. Use fire protection equipment only for firefighting. 5. Know location of fire extinguishers, and other firefighting equipment. 6. Report all fire hazards to your foreman immediately. 7. Gasoline shall not be used for cleaning purposes. 8. Do not use flammable fuels for starting or for "warm up" fires.
FIRST AID 1. Obtain immediate first aid for all injuries, no matter how small, and report to your
supervisor. 2. Know location of first aid kits and emergency equipment. 3. Do not move seriously injured person unless he is exposed to further injury from fire,
falling objects or other hazards. Never remove foreign bodies from the eyes. 4. Use first aid materials only as necessary.
HOUSEKEEPING 1. Maintain good housekeeping in your area. 2. Do not leave scrap on ramps, runways, stairways or designated paths of travel. 3. Keep hoses, cables, and ropes coiled, tied and in the clear.
REFER TO EXHIBIT G- Custodial Cleaning Standards Guide The goal of our safety training program is to develop safe work habits and attitudes. It is critical that new workers understand work rules and procedures prior to being assigned a job.
REFER TO EXHIBIT D –Employee General Safety Agreement/Code of Safety Practices
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INSPECTIONS Inspection works because it is an essential part of hazard control. It is an important management tool, not a gimmick. We will view inspections as a fact-finding process, not fault-finding. We will emphasize locating potential hazards that can adversely affect safety and health. All personnel will be responsible for continuous, ongoing inspection of the workplace. Potentially hazardous conditions, once uncovered, will be corrected immediately or a report will be filed (see Exhibit A) to initiate corrective action. Periodic planned inspections will be made by members of the safety committee (or other designated individuals) utilizing the District self-inspection form (See Exhibit E). The report will be reviewed by the safety committee (or designated management representative) and action will be taken to eliminate uncovered potential hazards. Assignments, target dates for completion, and actual completion dates will be documented in the minutes of the safety committee.
SAFETY COMMITTEE AND SAFETY MEETINGS Our company safety committee will be comprised of members (supervisors and/or employees) of the various departments, and management. They will meet on a monthly basis, and review the following:
1. Minutes of the previous meeting. 2. Unfinished business of the previous meeting. 3. Self-inspection reports. 4. Discussion of accidents and corrective action taken. 5. Accident trends. 6. New and outstanding recommendations submitted by outside agencies (insurance carrier,
fire department, Cal-OSHA, etc.) 7. New business.
All meetings will be documented. Group safety meetings - supervisors will be responsible for holding department safety meetings on a regular basis. Employee attendance and discussion topics will be documented.
ACCIDENT INVESTIGATIONS AND REPORTS It is the policy of Hanford Joint Union High School to carry out a thorough program for accident investigations. Supervisory personnel will be primarily responsible for making an investigation of all accidents in their areas of responsibility. Accidents involving fire, death, serious injury or extensive property damage will be investigated jointly by the Director of MOT and the Director of Administrative Services.
REFER TO EXHIBIT F- Accident Investigation Training The primary goal of the accident investigation program is the prevention of future similar accidents through the use of knowledge derived from the investigation. Additionally, the investigation will be used to prepare reports required by Federal and State laws as well as the Workers' Compensation Insurance Carrier. These reports are critical in establishing the Company's and the Supervisor's liability under the law. The Hanford Joint Union High School District worker’s compensation program is self-insured and partially self-administered. Claim management is handled with the combined efforts of District designated staff and Kings County Self-Insured Schools (KCSIS).
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When an employee is injured at work, the supervisor is responsible for taking emergency action to have first aid administered, to obtain professional medical attention as soon as possible, and protect other employees and equipment. The supervisor must then begin to investigate the circumstances of the accident.
1. GO to the scene of the accident at once. 2. TALK with the injured person, if possible. Talk to witnesses. Stress getting the facts, not
placing blame or responsibility. Ask open-ended questions. 3. LISTEN for clues in the conversations around you. Unsolicited comments often have
merit. 4. ENCOURAGE people to give their ideas for preventing a similar accident. 5. STUDY possible causes - unsafe conditions, unsafe practices. 6. CONFER with interested persons about possible solutions. 7. WRITE your accident report giving a complete, accurate account of the accident. 8. FOLLOW-UP to make sure conditions are corrected. If they cannot be corrected
immediately, report this to your supervisor. 9. PUBLICIZE corrective action taken so that all may benefit from the experience. In order
for the Supervisor’s Report to be effective, it should contain as a minimum a detailed answer to the following questions:
A. What Was The Employee Doing? - Explain in detail the activity of the employee at the time of the accident.
B. What Happened? - Indicate in detail what took place, describe the accident, the type of injury, the part or parts of the body affected, and whether the employee was wearing appropriate safety equipment.
C. What Caused the Accident? - Explain in detail the condition, act, malfunction, etc., that caused the accident. Remember that it is possible to have more than one reason or cause for an accident.
D. What Can Be Done to Prevent a Similar Accident? - Indicate corrective action to prevent recurrence.
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HAZARD COMMUNICATION PROGRAM HAZARD EVALUATION Chemical manufacturers and importers are required to review the available scientific evidence concerning the hazards of the chemicals they produce, then report that information to employers who purchase their product. Hanford Joint Union High School District will not to rely on the evaluation of the manufacturer, we will arrange for additional testing when needed. We will consider any chemicals listed in one of the following sources to be hazardous:
1. Those hazardous substances listed in: The Director's List of Hazardous Substances, 29 CFR 1910, Subpart Z, Toxic and Hazardous Substances, Occupational Safety and Health Administration (OSHA)Threshold Limit Values for Chemical Substances and Physical Agents in the Work Environment, American Conference of Governmental Industrial Hygienists (ACGIH), 1984 National Toxicology Program (NTP), Third Annual Report on Carcinogens, 1983 International Agency for Research on Cancer (IARC), Monographs, Vols, 1-34 or Those hazardous substances prepared pursuant to Labor Code Section 6382.
2. Any other substances which present a physical or health hazard(s) as determined by scientific evidence.
LABELS & OTHER FORMS OF WARNING We will make certain that containers are adequately labeled to identify the hazardous chemicals contained therein, and will show hazard warnings appropriate for employee protection. The warnings will utilize a combination of words, pictures and symbols which will convey the hazards of the chemical(s) in the container. The labels will be legible and prominently displayed. Products used for cleaning, maintaining and general upkeep of sites will be properly labeled, both containers and secondary containers. Material Safety Data Sheets will be kept on file for all products used. Exceptions to this rule are as follows: We are permitted to post signs which convey the hazard information if there are a number of stationary containers in a given area which have similar contents and hazards. Operating procedures, process sheets, batch tickets, blend tickets and similar written materials can be substituted for container labels on stationary process equipment if they contain the same information and are readily available to employees. We are not required to label pipes or piping systems. However, to ensure that our employees who work on unlabeled pipes have been informed of the hazardous substances contained within, the following policy has been established: Prior to Starting work our employees are to contact a supervisor for the following information:
1. The hazardous substances within the pipe. 2. Potential hazards. 3. Safety precautions which should be taken.
Periodically, employees are required to perform hazardous non-routine tasks. Prior to starting work on such projects the affected employee(s) will be given information by their supervisor about the hazards to which they may be exposed. The information will include (1) specific hazards of the task (2) protective/safety measures which must be utilized, and (3) measures the company has taken to reduce the hazards (ventilation, respirators, presence of another employee, emergency procedures, etc.).
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MATERIAL SAFETY DATA SHEETS (MSDS) Hanford Joint Union High School District is responsible for obtaining or developing a MSDS for each chemical used in the workplace. Each MSDS will include the specific chemical identity of the chemical involved and the common names. Each data sheet will provide information on the physical and chemical characteristics of the chemical; known acute and chronic health effects and related health information; exposure limits; whether the chemical is considered to be a carcinogen; precautionary measures; emergency and first aid procedures; and the identification of the organization responsible for preparing the sheet. Each department supervisor will be responsible for maintaining the MSDS describing chemicals used in his/her department and for keeping them readily available to employees. The Program Coordinator will maintain a master file for all departments. Our employee training program will include instruction on how to read and interpret information on a MSDS, and how employees can obtain and use the available hazard information.
EMPLOYEE TRAINING It is the goal of Hanford Joint Union High School District to provide hazard communication training to all workers prior to starting a new job assignment and whenever a new chemical is introduced to a given work area. Training will be conducted by the Program Coordinator or another person who has been properly trained. The program will provide information and training on the following:
1. How the hazard communication program is implemented, how to read and interpret information on labels and MSDS, and how employees can obtain and use the available hazard information.
2. The physical and health effects of the chemicals in the work area. 3. Measures employees can take to protect themselves from the hazards. 4. Specific procedures put into effect by the company to provide protection, such as personal
protective equipment, engineering controls and work practices. 5. Methods and observations, such as visual appearance or smell, workers can use to detect
presence of a hazardous chemical they may be exposed to. 6. Emergency and first aid procedures to follow if employees are exposed to hazardous
substances.
RIGHT-TO-KNOW TRAINING PROGRAM 1. Introduce the Right-To-Know coordinator and explain his/her role. 2. Review the company's written Hazardous Communication (HazCom) program and explain how
to obtain and use the document. 3. Explain applicable safety and health requirements mandated by OSHA and state standards. 4. Identify locations where hazardous chemicals are stored, handled, dispensed or transported, and
the location of each process and operation that uses them. 5. Explain how to recognize potential health and safety hazards and review monitoring techniques
used to detect potential health hazards. 6. Explain how to read SDS and related information (labels). 7. Explain safety precautions to be taken by the individual worker. 8. Explain in detail the labeling system used by the company. 9. Use visual aids to teach basic HazCom information to the general plant population.
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10. Warn about specific work activities that increase the likelihood of a loss. HAZARD ASSESSMENT Provide inspections to identify and evaluate workplace hazards; shall be performed by a competent observer in the following areas of our workplace:
Hanford High School Hanford West High School Sierra Pacific High School Earl F. Johnson Continuation Hanford Adult School Hanford Online Charter Community Day School Maintenance Operations and Transportation District Office
Periodic inspections are performed according to the following schedule:
1. Upon initial IIPP Program implementation; 2. When new substances, processes, procedures or equipment which present potential new
hazards are introduced into our workplace; 3. When new, previously unidentified hazards are recognized; 4. When occupational injuries and illnesses occur that warrant inspection; and 5. Whenever workplace conditions warrant an inspection.
ACCIDENT/EXPOSURE INVESTIGATIONS Procedures for investigation workplace accidents and hazardous substance exposures include:
1. Interviewing injured workers and witnesses. 2. Examining the workplace for factors associated with the accident/exposure. 3. Determining the cause of the accident/exposure. 4. Taking corrective action to prevent the accident/exposure from reoccurring. 5. Recording the findings and actions taken.
HAZARD CORRECTION Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:
1. When observed or discovered; and 2. When an imminent hazard exists which cannot be immediately abated without
endangering employee(s) and/or property, we will remove all exposed employees from the area except those necessary to correct the existing condition. Employees who are required to correct the hazardous condition shall be provided with the necessary protection.
RECORDKEEPING The District's recordkeeping policy is as follows: The District has consistently had a workers' compensation experience modification rate of 1.15 or less in years past and has taken the following steps to implement and maintain our IIPP Program:
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1. Records of hazard assessment inspections. 2. Documentation of safety and health training for each employee. 3. Occupational Injuries and Illnesses Log and Summary, (Form 300); prepare and post in
accordance with CAL/OSHA requirements (February 1 until March 1 of each year) and maintain the last five years of these records.
Inspection records and training documentation will be maintained according to the following schedule:
1. For one year, except for training records of employees who have worked for less than one year.
EMERGENCY ACTION PLAN Major disasters must be anticipated and procedures must be developed and mastered so the well-being of our personnel is to be protected and we are also ready to serve our community. The following pages detail the organizational structure of our plan and outlines emergency measures to be taken in the event of fire or other emergency. Remember, your conduct and actions during the first few minutes of any emergency may not only save your life, but the lives of your fellow workers, and other members of the community as well. GENERAL INFORMATION Two important telephone calls need to be made if the facility is to be evacuated for any of the following reasons:
1. A fire or disaster within the facility. 2. An external hazardous condition threatening the facility.
If either of these two situations occur, notify these agencies: 1. Dial 911 for emergency services. 2. Contact the Deputy County Health Director – (559) 584-1411.
Upon order of management or other person(s) in charge to totally evacuate the facility, the following action will be taken:
1. Initiate evacuation center receiving plan. (It may be necessary to transport company personnel to a local evacuation center).
2. Priority of evacuation may be a necessity if there are handicapped employees. 3. Materials and supplies to be evacuated:
a) First aid kits b) Personnel roster
RESPONSIBILITIES The Safety Committee will:
1. Coordinate the Emergency Evacuation Plan throughout the facility. 2. Make certain the Program is familiar to all personnel and that all new employees are
promptly oriented. 3. Schedule fire classes as necessary. 4. Arrange and execute fire drills within the facility.
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5. Maintain a log of fire drills conducted. The log shall include the date and time of each drill, the time required to evacuate the building, and the initials of the person making the recording.
6. Report any deficiencies noted during the fire drill. 7. Correct any deficiencies noted during the fire drill. 8. Maintain a file of committee meetings and activities, including committee minutes. All
documents are to be signed by the Committee Chairman. The Safety Committee will be aided by Supervisors who will:
1. Facilitate the Emergency Evacuation Plan. 2. Keep constant check on all personnel to be sure that they are completely familiar with
all phases of the Plan which they are required to know. 3. See that all personnel participate in ALL fire drills, fire classes, and other practice
sessions. 4. Be certain that all personnel are familiar with, and make thorough fire prevention
inspections when they are assigned to do so. 5. Take the necessary steps required to correct any fire hazards discovered.
It is the duty of every employee to: 1. Be completely familiar with the Emergency Evacuation Plan and his or her duties and
responsibilities in the program. 2. Participate in all fire drills and practice sessions. 3. Attend all fire training classes when assigned. 4. Learn the location of and how to operate fire alarm systems and all fire extinguishing
equipment. 5. Report any fire and/or safety hazard located any place on Company property.
FIRE PROCEDURE Personnel have been assigned to:
1. Sound internal fire alarm. 2. Notify office staff. 3. Remove personnel from the building. 4. Close all doors and windows in the fire area, ONLY if this can be done safely. 5. Notify the fire department.
The person reporting the fire to the fire department will provide them with the following information: 1. Advise you are calling from 2. Advise of site address that has the emergency 3. Advise what is burning (machines, paper, etc). 4. Advise of location of fire (roof, plant, office, etc). 5. Advise type of fire (electrical, liquid, etc).
Additional assignments have been made to: 1. Attempt to extinguish the fire with the use of on-premises equipment. To ensure
employee safety, this is to be done only during the early stages of the fire. Working away from the involved area, personnel will be assigned to:
1. Clear the aisles, hallways and other areas of personnel and visitors. 2. Close all doors and windows. 3. Check driveways to see that they are clear for entry of firefighting equipment. See that
gates are unlocked and open.
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4. Wait at the front entrance for arrival of firefighting equipment. Direct the firemen to the fire if necessary.
Re-entry onto the property will not be permitted until it is declared safe to do so by someone with Executive authority or by the local fire/law enforcement officials. EARTHQUAKE In the event of an earthquake the following procedures shall be followed:
1. Assess damage and injuries. 2. Give first aid as needed. Remember, after an earthquake utilities, police and fire
Agencies may not be readily available. DO NOT ATTEMPT TO TELEPHONE UNLESS ESSENTIAL.
3. Notify executive management if any are away from the premises. 4. Call the Fire Department only in the case of fire. 5. The nearest hospital for treatment is:
Adventist Health Medical Center and Emergency Services 125 Mall Drive, Hanford, California (559) 582-3000.
6. Have damaged or potentially damaged utilities shut off at the main controls. 7. Personnel are to be instructed during orientation for seeing that employees are evacuated
to a safe area outside the building and clear of overhead electrical lines, utility poles, block walls, etc., which might fall during aftershocks.
8. Supervisors are cautioned to be alert for fallen high tension lines which may be touching metal objects on the ground.
9. Have all areas of the building inspected for damage before allowing personnel to return to the building(s).
10. Have gas, electrical, water and fuel systems checked for damage before allowing personnel to return to the building(s).
11. Drinking water should be checked to determine that it is not contaminated. Water contained in toilet tanks can be boiled and used if absolutely necessary for drinking or treating injuries.
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HANFORD JOINT UNION HIGH SCHOOL DISTRICT HEAT ILLNESS PREVENTION PLAN
Overview and Objectives This Heat Illness Prevention Plan (HIPP) has important information for all employees who work in outdoor areas or on job tasks where the environmental risk factors for heat illness are present, and are at risk for developing heat illnesses if they do not protect themselves appropriately. Based on the Code of Regulations Proposed State Standard, Title 8, Chapter 4, Section 3395, this standard applies to all outdoor places of employment. Scope The Hanford Joint Union High School District H I P P includes steps for ensuring drinking water is provided in sufficient amounts, temperatures and humidity conditions are monitored, shade is available as required by the law, high heat procedures are followed, employee training is in place, emergency response procedures are documented, acclimatization of employees is accounted for and auditing processes are incorporated to strengthen the plan's success. Policy It is the policy of Hanford Joint Union High School District that any employee participating in job tasks where environmental risk factors for heat illness are present will comply with the procedures in this document and in the Injury and Illness Prevention Program. A copy of this HIPP will be made available at each job site in both English and the language understood by the majority of employees. Water Water is provided through the school water system, which is supplied by the City of Hanford water system. Water is provided free at several locations throughout campus. The water system is able to provide much more than the one quart per hour required. Hanford Joint Union High School District allows employees to drink water as frequently as needed. Employees working outside are not assigned to a single spot or area, and they have access to any of the locations where water is available. Static water containers are not generally used, but if they are, employees may report low water levels, as well as warm or dirty water containers, to supervisors. Procedures for Monitoring the Weather Supervisors are trained and instructed to check in advance the extended weather forecast. Weather forecasts can be checked at http://www.nws.noaa.gov/, or by calling the National Weather Service phone numbers (Hanford: 559-584-8047), or by checking the Weather Channel or local TV Network. Work schedules will be planned in advance, taking into consideration whether high temperatures or a heat wave is expected. Routine advanced weather monitoring will take place between the months of May and September (scheduled on the Administrative Secretary and Maintenance Supervisor calendar- currently via Google calendar); with additional advance monitoring conducted as needed during the remainder of the year. Shade Hanford Joint Union High School District will provide shade when the temperature exceeds 80 degrees Fahrenheit. Shade areas will be open to the air or provided with ventilation or cooling. Enough shade will be provided to accommodate the number of employees on break or recovery period at any given time.
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Sufficient shade is available in all outdoor locations. Employees working outside are not assigned to a single spot or area, and they have access to any of the locations where shade is available. Although employees who work outside are generally required to stand for their duty period, Hanford Joint Union High School District will provide chairs if needed, and ensure that employees in shaded areas can sit in a normal posture fully in the shade without having contact with one another if needed. The shaded areas exist throughout the work area. Employees may take meals outdoors, if they wish, but are not required to do so. Indoor, cooled rooms are available and can accommodate the number of employees on meal break and those seeking cool-down periods. Hanford Joint Union High School District will encourage employees to take a preventive cool-down in the shade when they feel the need to protect themselves from overheating. Employees working outside are not assigned to a single spot or area, and they have access to any of the locations where shade is available. Employees taking cool-down breaks will be monitored and asked if they are experiencing symptoms of heat illness and will be encouraged to remain in the shade until any signs or symptoms have abated. Employees will be given no less than 5 minutes to rest in the shade, in addition to time needed to access the shade. Hanford Joint Union High School District policy will be that any employee who exhibits signs or reports symptoms of heat illness while taking a preventive cool-down rest shall be provided with appropriate first aid or emergency response. High Heat Procedures Hanford Joint Union High School District will implement the following high heat procedures when the temperature equals or exceeds 95 degrees Fahrenheit.
1. Employee and student outdoor activity will be limited to spans of less than 30 minutes. 2. Inclement weather ('Rainy Day'') schedules, as per the Staff Handbook, may be
implemented 3. Employees who work outside shall have access to shade and water and be available for
checks by radio 4. Employees shall be observed for symptoms of heat illness and will be reminded throughout
the work shift to drink plenty of water. 5. Hanford Joint Union High School District will designate 1 or more employees (the school
nurse and any supervisor) to call for emergency medical procedures, and allows any employees to call for emergency services when a designated person is not available.
6. Hanford Joint Union High School District will closely supervise new employees who are scheduled to work outside for more than 45 minutes at a time for the first 14 days of employment, unless the new employee indicates at the time of hire that he or she have been doing similar work for at least 10 of the past 30 days, and for more than 4 hours per day.
7. When temperatures reach 95 degrees or above, and employees are working outside for up to 2 hours, Hanford Joint Union High School District will ensure that employees takes a minimum 10- minute preventive cool-down rest period every 2 hours. The preventive cool-down rest period may be provided concurrently with any other required meal or other rest period.
8. If the work day extends beyond 8-hours, Hanford Joint Union High School District will provide an additional preventive cool-down period at the conclusion of the 8th hour of
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work for employees who have been working outside for up to 2 hours. If the work day extends beyond 10 hours, then another preventive cool-down rest period will be provided at the conclusion of the 10th hour of work, and so on until the end of the work day.
9. Hanford Joint Union High School District will provide a pre-shift meeting during periods of high heat to remind employees who are working outside for up to 1 hour at a time:
A. Of the District's high heat procedures, B. To drink plenty of water, stay in the shaded areas of campus, and C. Of their right to take cool-down periods when necessary
Training Hanford Joint Union High School District will provide training to all supervisors, and affected employees, prior to their engaging in work that could result in exposure to risk factors for heat illness. Training will include:
1. An explanation of the employer's responsibility to provide shade, water, cool-down periods, and access to first aid, as well as the employee’s right to exercise their rights without fear or retaliation.
2. Environmental and personal risk factors for heat illness. 3. The signs and symptoms of heat illness. 4. The importance of immediately reporting signs and symptoms of heat illness- and
appropriate first aid to be taken. 5. Importance of frequent consumption of water. 6. Importance of acclimatization. 7. Hanford Joint Union High School District response plan to a case of possible heat illness. 8. Supervisor and employee responsibilities. 9. Supervisors will be taught procedures to follow in case of an employee reporting or
displaying symptoms of heat illness. 10. Supervisors will be trained how to monitor weather reports and how to respond to hot
weather advisories. Emergency Response Procedures All supervisors and management p e r s o nn e l of Hanford Joint Union High School District are required t o take immediate action if an employee exhibits signs or symptoms of heat illness. Emergency response procedures will include but not be limited to the following actions:
1. Ensuring the effective communication by voice, observation, or electronic means are maintained so that employees at the high temperatures work site can contact a supervisor or emergency medical service when necessary.
2. Cellphone, company radio, email and other electronic devices will be used for communication. If electronic devices are not reliable forms of communication, Hanford Joint Union High School District will develop alternative means of summoning emergency medical services.
3. Employers and supervisors will be trained to recognize symptoms of heat stress, such as decreased level of consciousness, disorientation, irrational behavior, staggering, vomiting and convulsions; and are required to take immediate action if any employee exhibits signs of the mentioned symptoms of heat illness.
4. Supervisors and employees will be taught first aid measures and how emergency services are to be provided to affected employees
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5. Employees exhibiting signs or symptoms will be monitored and shall not be left alone or sent home without being first offered onsite first aid and/or being provided with emergency medical service.
6. If deemed necessary, emergency medical services will be contacted, and employees will be transported to a place where they can be reached by emergency medical providers.
7. In emergency events - clear and precise directions to work site will be provided to emergency responders.
8. In the event that a work site is in a difficult to find location, an employee will be sent to meet emergency medical services at the nearest landmark; and lead them to the work site.
Acclimatization New employees and employees who have not previously worked in environments where the possibility that heat illness may occur will be given an opportunity for their bodies to gradually be exposed to heat. Employees will be given an opportunity to adapt to the heat by working in the heat for less than 2 hours a day, for between 4 to 14 days. Hanford Joint Union High School District will also monitor employees during a heat wave. "Heat wave" being defined as any day the predicted temperature is at least 80 degrees Fahrenheit and at least 10 degrees Fahrenheit higher than the average high daily temperature in the preceding 5 days. No employees work solo, so monitoring can be done by either the supervisor or by use of the buddy system. Hanford Joint Union High School District will stress to new employees the importance of immediately reporting to their supervisor symptoms and signs of heat stress in themselves or in co-workers Heat Illness Prevention Plan Audit Hanford Joint Union High School District, as part of the implementation of our Injury & Illness Prevention Program, and to ensure the success of our HIPP, will conduct an audit of our written plan and documentation by Supervisors and Managers. Audits of the HIPP will be conducted annually. The audit shall review the plan to ensure that the heat illness prevention procedures continue to be effectively implemented. This will include, but is not limited to:
1. Ensuring that suitably fresh and cool water is routinely provided in the required months. 2. Ensuring sufficient shade is routinely made available. 3. Verifying that the required supervisor and employee training has been completed. 4. A review of the effectiveness of emergency response procedures. 5. Ensuring that employees are acclimatized as required. 6. Ensuring that high heat procedures are implemented when the temperature reaches 95
degrees Fahrenheit. The Heat Illness Prevention Standard, Title 8, California Code of Regulations, Section 3395, requires all employers with outdoor worksites to take the following steps to prevent heat illness:
Steps Monitoring 1. Provide heat illness prevention training t o
all employees, including supervisors. 1. Annual training
2. Provide a continual supply of fresh water so that each employee can drink at least one quart per hour, and encourage them to do so.
2. Water fountains and the fill station on campus
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3. Provide access to shade for at least five minutes of rest when an employee believes he or she needs a preventative recovery period. They should not wait until they feel sick to do so.
3. Employees working outside a r e not assigned to a single spot or area, and they have access to any of the locations where shade is available. All employees working outside carry two way radios/Annual training
4. Develop and implement written procedures for complying with the Standard. Training.
4. This HIP Plan Annual training
5. Limit heat exposure of new employees for 14 days until acclimatized.
5. Annual training
These steps alone can greatly reduce the risk of outdoor workers developing heat illness. Specific Procedures for Hanford Joint Union High School District Sites:
1. High heat conditions exist when the temperature is at least 80 degrees Fahrenheit and at least 10 degrees Fahrenheit higher than the average high daily temperature in the preceding 5 days.
2. No non-maintenance staff is assigned outside for more than 30 minutes in high heat conditions. 3. Employees are not assigned to static spots and are free to, and are encouraged to station themselves
in shaded areas when available. There is shade available throughout campus and indoor, cooled rooms available for breaks.
4. Water fountains are located in several locations around campus. There is a water filling station in the cafeteria. Employees are free to visit water fountains and carry personal drink containers during the course of their work day. Employee movement is not restricted, allowing for visits to water fountains or filling stations as needed. All drinking water is obtained from the water system connected to the City of Hanford's water system.
5. All employees who work outdoors are required to carry two-way radios and remain available for contact at all times during the work day.
Inclement weather procedures will be implemented during high heat conditions. TRAINING Supervisors will use this outline for training staff, or ensure that the training method used covers the topics within it.
I. Employers Responsibility 1. The District responsibility is to provide shade, water, cool-down periods, and access to first aid 2. Employee has the right to exercise their rights without fear of retaliation.
II. RISK FACTORS FOR HEAT ILLNESS 1. Environmental factors
a. Temperature b. Humidity c. Other sources
2. Personal factors a. Overall health b. Body composition c. Clothing
i. Protective ii. Possible to exacerbate heat
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III. HJUHSD Procedures for compliance IV. Water consumption
1. Up to 4 cups (32 ounces) per hour in hot conditions or when sweating. V. Acclimatization
1. New employees working outside in high heat conditions 2. 14 days- limit heat exposure
VI. Heat Illnesses 1. Heat Rash
i. Heat rash is a skin irritation (also known as prickly heat) caused by excessive sweating during hot, humid weather. It is likely to occur where sweat is not easily removed from the surface of the skin by evaporation and the skin remains wet most of the time. Sweat ducts become plugged, which eventually leads to a rash. It is manifested as red papules and usually appears in areas of restrictive clothing. It can occur at any age but is most common in young children.
2. Heat Syncope (Fainting) i. In heat syncope, the brain does not receive enough oxygen because the blood
pools in the extremities. Workers not accustomed to hot environments and who stand erect and immobile in the heat may faint. Onset is usually rapid and unpredictable.
3. Heat Cramps i. Heat cramps are usually caused by strenuous activity in a hot environment.
Painful spasms of the muscles are caused when workers drink large quantities of water, but fail to replace their body's electrolyte loss. Cramps can be caused by either too much or too little salt in the system. The muscles most susceptible are those that become tired from performing the energetic activity. Cramps may occur during or after work hours.
4. Heat Stroke i. Heat stroke is a medical emergency. It occurs when the body's system of
temperature regulation fails, sweating becomes inadequate and the body's core temperature rises to critical levels. The body's only effective means of removing excess heat is compromised, with little warning to the victim. Body temperature is usually above 106°F or higher. Unless the victim receives quick and appropriate treatment, death or permanent disability can occur.
5. Heat Exhaustion i. Heat exhaustion is a serious illness that can gradually develop during exposure to high
temperatures and inadequate or unbalanced replacement of fluids. It is the body's response to an excessive loss of the water and salt contained in sweat. Body temperature may be normal or slightly elevated. If not properly treated, heat exhaustion may rapidly progress to heat stroke.
VII. Reporting signs and symptoms & responses 1. Mandatory two-way radio use for employees working outside 2. Reporting immediately 3. Self 4. Co-workers
VIII. Hanford Joint Union High School District response procedures 1. Emergency medical services
i. School nurse or other trained staff
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ii. 911 is always an option, no repercussions iii. Campus access for emergency responders iv. Directions to the School Site
a. Say: "Location Name" b. Say "Advise of nearest cross streets" c. Say "Location Address" d. Say "Contact Phone Number" e. Recruit staff to watch for emergency vehicles
IX. Supervisor training 1. All standard employee training (I-VII above) 2. Procedures for implementation 3. Procedures for response to heat related illness incident 4. Monitoring weather reports
X. District monitoring procedures 1. Annual training 2. Monitoring the weather: SOP from May 1 - September 30, also as needed 3. Schedules for monitoring work environments considered "at risk/1 4. Pre-shift meeting schedules
XI. Checklist for Employees and Supervisors 1. Ensure proper hydration by drinking more fluids before, during and after exposure to
heat. 2. Don't wait until you're thirsty to drink. 3. Don't drink liquids that contain alcohol, caffeine or large amounts of sugar - they
cause your body to lose more fluid. 4. Avoid very cold drinks- cool (50°-60°) fluid is ideal. 5. Eat light meals - avoid hot and heavy meals. 6. Wear lightweight, light-colored, loose-fitting clothing. 7. Take frequent rest breaks in a cool shaded area. 8. Protect yourself from the sun by wearing a wide-brimmed hat and use sunscreen of
SPF15 or higher. 9. Avoid overexertion- slow down and avoid strenuous activity.
10. Become familiar with the early warning signs and symptoms of the various heat related illnesses.
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Coronavirus Disease 2019 (COVID-19)
What is Coronavirus Disease 2019 (COVID-19) On February 11, 2020 the World Health Organization announced an official name for the disease that is causing the 2019 novel coronavirus outbreak, first identified in Wuhan China. The new name of this disease is coronavirus disease 2019, abbreviated as COVID-19. There are many types of human coronaviruses including some that commonly cause mild upper-respiratory tract illnesses. COVID-19 is a new disease, caused by a novel (or new) coronavirus that has not previously been seen in humans. The name of this disease was selected following the World Health Organization’s (WHO) best practice for naming of new human infectious diseases.
Coronavirus Disease 2019 (COVID-19) - How Does the Virus Spread? The virus that causes COVID-19 is thought to spread mainly from person to person through respiratory droplets produced when an infected person coughs or sneezes. These droplets can land in the mouths and/or noses of people who are nearby or possibly be inhaled into the lungs. Spread is more likely when people are in close contact with one another (within about 6 feet). COVID-19 seems to be spreading easily and sustainably in the community (community spread) in many affected geographic areas. Community spread means people have been infected with the virus in an area, including some who are not sure how or where they became infected. It may be possible that a person can get COVID-19 by touching a surface or object that has the virus on it and then touching their own mouth, nose, or eyes. This is not thought to be the main way the virus spreads, but the Center for Disease Control and Prevention (CDC) is still learning more about how this virus spreads.
Injury and Illness Prevention Program (IIPP) California employers are required to establish and implement an Injury and Illness Prevention Program (IIPP) to protect employees from workplace hazards, including infectious diseases. Employers are required to determine if COVID-19 infection is a hazard in their workplace. If it is a workplace hazard, then employers must implement infection control measures, including applicable and relevant recommendations from the CDC. For most California workplaces, adopting changes to their IIPP is mandatory since COVID-19 is widespread in the community.
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Hanford Joint Union High School District Coronavirus Disease 2019 (COVID-19)
Injury and Illness Prevention Program - Addendum
Introduction The Hanford Joint Union High School District, through its administration and management, is committed to the safety and health of all employees, including volunteers, and recognizes the need to comply with regulations governing injury and accident prevention and employee safety. By making safety a high priority for every employee, the District can reduce injuries and illness, increase productivity and promote a safer and healthier work environment. This addendum to the District’s Injury and Illness Prevention Program is a framework applicable during the current (COVID-19) public health emergency. The protocols that are outlined in this document are a phased approach and will be modified based on the ongoing and updated guidance from the CDC, state and local public health agencies, and District operations. The addendum is not applicable to non-volunteer parents, students, and third-parties that may enter or conduct business at Hanford Joint Union High School District facilities.
Essential Infection Prevention Measures – General Statement 1. The District supports the use of video and/or telephonic meetings, and the establishment of guidelines
for maintaining a distance of at least 6 feet between persons, whenever possible. 2. The District supports the distribution of posters to each school and work location to be displayed in
common areas that provide physical distancing guidelines.
Essential Infection Prevention Measures – District Strategies The District, to the extent possible, will implement the following guidelines to mitigate employee exposure to the coronavirus disease (COVID-19) in the workplace.
1. Encourage sick employees to stay home. 2. If identified at work and upon notification to a supervisor or administrator that an employee is
showing symptoms related to COVID-19, send employee home or to medical care, as needed. 3. Follow public health agency recommendations regarding the prearrangement of office and
workplace furniture in keeping with current physical distancing guidelines. 4. To the extent supplies are in stock and readily available for distribution, employees will
have access to appropriate hygiene products in the workplace. 5. Encourage employees to use their own face covers. Face coverings (cloth face cover; face
shield; mask) should be worn whenever a District employee comes within 6 feet of others. The face covering requirement does not apply to employees who have trouble breathing or who have a medical or mental health condition that prevents the use of a face covering.
Cloth face coverings are not Personal Protective Equipment (PPE), but combined with physical distancing of at least 6 feet, they may help prevent infected persons without symptoms from unknowingly spreading COVID-19.
6. Place signs and/or instructions in common areas (e.g., front reception area, school office, public common areas, etc.) to help manage physical distancing and provide other COVID-19 infection prevention information to the general public who may enter upon school grounds and buildings.
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Essential Infection Prevention Measures – Employee Responsibility During this COVID-19 public health emergency, District employees have a collective responsibility to ensure the protection of all people in the workplace by staying abreast of current public health guidelines to mitigate exposure to the coronavirus disease (COVID-19).
1. Employees are required each workday to self-screen at home for COVID-19 symptoms prior
to leaving the home for their shift. Employees should follow the CDC guidelines for self- screening at https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
An employee should stay home if they are sick, follow public health agency guidelines, and contact their administrator or supervisor.
2. Employees who are out ill with fever or acute respiratory symptoms that affect normal breathing who have not been tested for the COVID-19 virus or who have tested negative for the COVID-19 virus, should consult with their physician before physically returning to work.
3. Employees who test positive for the COVID-19 virus should not return to work until the following occurs: At least three full days pass with no fever (without the use of fever-reducing
medications) and no acute respiratory illness symptoms; and At least 10 days pass since the symptoms first appeared3; and Provide a medical release to the District before physically returning to work.
4. Employees who return to work following an illness should promptly report any recurrence of symptoms to their immediate supervisor.
5. Employees should practice physical distancing by using video or telephonic meetings as much as practicable, and maintaining a distance of at least 6 feet between persons at the workplace when possible.
6. Employees should avoid shared workspaces (desks, offices, and cubicles) and work items (phones, computers, other work tools, and equipment) when possible. If employees must share workspaces, clean and disinfect shared workspaces and work items before and after use.
7. Employees should wash hands with soap and water for at least 20 seconds and/or use hand sanitizer after interacting with other persons and after contacting shared surfaces or objects.
8. Employees should cover coughs and sneezes and avoid touching eyes, nose, and mouth with unwashed hands.
9. Employees should avoid sharing personal items with coworkers (i.e., dishes, cups, utensils, towels).
10. Employees should notify their administrator or supervisor if any washing facilities do not have an adequate supply of suitable cleansing agents, water and single-use towels or blowers.
11. No employee shall bring cleaning products and/or disinfectants into the workplace that have not been approved by the Administration.
Personal Protective Equipment (PPE)
While engineering and administrative controls are considered more effective in minimizing exposure to COVID-19, PPE may also be needed to prevent certain exposures. While correctly using PPE can help prevent some exposures, it should not take the place of other prevention strategies. Examples of PPE include: gloves, goggles, face shields, face masks, and respiratory protection, when appropriate. During an outbreak of an infectious disease, such as COVID-19, recommendations for PPE specific to occupations or job tasks may change depending on the updated risk assessments for workers, and information on PPE effectiveness in preventing the spread of COVID-19.
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Identification of High Traffic – High Touch Common Areas
The District recognizes that high traffic – high touch common areas in the workplace need, to the extent possible, cleaning and disinfecting to limit the spread of the COVID-19 virus. The District will assign personnel and establish routine schedules to clean and disinfect common surfaces and objects in the workplace. This includes, but is not limited to, classroom technology devices, containers, counters, tables, desks, chairs, benches, door handles, knobs, drinking fountains, refrigerators, vending machines, portable restroom and bathroom surfaces, and trash cans. The process of disinfecting includes providing disinfecting products, that are EPA approved for use against the virus that causes COVID-19 and following the manufacturer's instructions for all cleaning and disinfection products (e.g., safety requirements, PPE, concentration, contact time.)
District Response - Confirmed or Suspected COVID-19 Case The District will consult with the CDC, state health care agencies, and the Kings County Health Care Agency to ensure mitigation practices and response protocols are aligned with current expectations as information about the COVID-19 virus continues to be examined and understood.
Communication Communication between employees and the Hanford Joint Union High School District on matters relating to COVID-19 mitigation and response is an important aspect to ensure employee safety while in the workplace. All employees will be required to complete a Wellness Screening at the discretion of their immediate administrator or supervisor. All visitors will be required to complete a Wellness Screening prior to entering the premises.
1. All District employees are encouraged to report to their immediate administrator or supervisor
concerns regarding COVID-19 mitigation practices or possible COVID-19 exposure in the workplace.
2. Administrators and supervisors who, after assessing the report, determine that additional guidance or assistance is required shall contact Kings County Self-Insured Schools, who will triage the report and notify essential District personnel for an appropriate response and action.
REFER TO EXHIBIT H-COVID Self-Screener Form
Employee Training
The District will provide training in the general description of COVID-19, symptoms, when to seek medical attention, how to prevent its spread, and the employer’s procedures for preventing its spread at the workplace. The training may consist of reviewing written documentation, online video trainings and/or acknowledge receipt of the District’s COVID-19 Injury and Illness Prevention Program addendum.
Reference
https://www.cdc.gov/coronavirus/2019-ncov/
Kings County Self-Insured Schools - (559) 589-7059 office * (559) 589-7069 fax
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EXHIBITS
A. Employee Safety SuggestionB. Report of Employee Incident/InjuryC. Employee Safety Violation NoticeD. Employee General Safety Agreement/Code of Safety PracticesE. District Self Inspection Form
1. Maintenance Request Form2. Safety Inspection Form3. Employee Safety Orientation Checklist
F. Accident Investigation TrainingG. Custodial Cleaning Standards GuideH. COVID Self-Screener Form
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“EXHIBIT A”
EMPLOYEE SAFETY SUGGESTION This form is for use by employees who wish to provide a safety suggestion or report an unsafe workplace condition or practice.
Description of suggestion or unsafe condition/practice (location):
Has this matter been reported to supervision? Yes ___ No ___ If Yes, explain results:
Employee’s Name: (Optional) _____________________________________________________________________________ Department/Occupation: ______________________________________________________________________________
Employees are advised that use of this form or other reports of unsafe conditions or practices are protected by law. It would be illegal for the District to take any action against an employee in reprisal for exercising rights to participate in communications involving safety.
The District will investigate any report or question as required by the Injury and Illness Prevention Program Standard (8 CCR 3203) and advise the employee who provided the information, or the workers in the area, of the response.
For Administration Use Only Date workers informed of investigation results: _____________________________________
Date of correction or other completing action: ______________________________________
Abatement verified by: _________________________________________________________
Description of abatement action:
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“EXHIBIT B”
REPORT OF EMPLOYEE INCIDENT/INJURY
Name of Injured___________________________________________________ SS#__________________________
Complete Mailing Address__________________________________________ D.O.B.________________________
Home Phone_______________ Job Title_____________________________ Number of Hours per Day___________
Date of Accident____________ Hour__________AM/PM Time Employee BeganWork______________AM/PM
Date Reported______________ Hour__________AM/PM Hire Date______________ Salary________________
Accident Location (street address):__________________________________________________________________
Injury (be specific, i.e., list all body parts injured noting left or right):
Names and Job Titles of Witness:
Name of Medical Facility/Doctor_______________________________Phone #______________________________
Address_______________________________________________________________________________________
Did Injured Leave Work? ____YES ____NO If yes; Date_________________ Time________________AM/PM
Did Injured Return to Work? ____YES ____NO If yes; Date_______________ Time________________AM/PM
Were any other workers injured/ill in this event? ____YES ____NO If yes; Who?____________________________
Describe how accident occurred (What you were doing)
If DWC- 1 Claim form given:
Date____________________
What steps have been taken to prevent similar injury?
Date ____________________________ Employee’s Signature________________________________
Received by Supervisor
Date_____________________________ Supervisor’s Signature________________________________
cc: JT2 if Form DWC-1 given to employee.
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“EXHIBIT C”
EMPLOYEE SAFETY VIOLATION NOTICE
PREFACE: The District makes every effort to provide a safe working environment. Together, we must comply with the occupational safety and health (OSHA) standards and all rules, regulations and orders issued under the Act which are applicable to both of our actions and conduct.
Name of Employee:_____________________________ Date of Notice:____________________
Date of Violation:__________________ Place of Violation:_____________________________
TYPE OF VIOLATION: Inappropriate Conduct on the Job Ignoring directions or warnings Unsafe Behavior or Act
EXPLANATION OF THE INFRACTION
CORRECTIVE ACTION TO BE TAKEN BY THE EMPLOYEE
By signing below, I understand the corrective action I need to take. Pursuant to Education Code §44031, you have a right to respond or make any comments pertaining to the review and contents of this document.
School District: _____________________ Site:_____________ Department:________________
Employee Name (Print):__________________Employee Signature:_________________ Date:________
Supervisor Name (Print):___________________ Supervisor Signature:______________ Date:_________ *Copies to: Employee, Supervisor, Personnel File
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“EXHIBIT D”
EMPLOYEE GENERAL SAFETY AGREEMENT FORM CODE OF SAFETY PRACTICES
Never take shortcuts at the expense of safety. Always keep an alert mind on the job – avoid distractions. “Horseplay” will not be tolerated. Do not participate in horseplay – be a positive, safe, role model. Keep work areas clean and clear of slip and fall or trip hazards. Check work area for materials that could create a hazard – ignition sources, reactive chemicals,
combustibles, etc. Use safe lifting practices. Get help for heavy lifting (See reverse for safe lifting techniques/exercises). Have a work partner on hand when working under hazardous circumstances (i.e., in confined spaces,
with chemicals, or with potentially dangerous machinery). Make sure you understand how to properly use any equipment or machines/machinery prior to usage. Do not use malfunctioning equipment that presents a hazard. Report it to your supervisor. Use the right tool or equipment for the job. Use equipment the way it was designed to be used. Use all guards or safety devices that have been
provided. Always wear appropriate protective equipment (goggles, gloves, ear protection, back belts, etc.). Use caution when a job involves electricity, and follow all known safety precautions. Use proper posture and hand positioning to avoid repetitive motion disorders. Read the MSDS (Material Safety Data Sheets) for a chemical before using it for the first time. Use ladders correctly and safely (i.e., safe angle; do not climb too high; do not lean out).
By signing below, I agree to follow these basic Codes of Safe Practice. I recognize that safety is part of my performance review, and that I can be disciplined for breaking these and any other safety rules that have been set by my supervisor or his/her superior. --------------------------------------------------------------------------------------------------------------------
School District:________________ Site:___________________ Department:______________________
Employee Name (Print):__________________ Employee Signature:__________________ Date;______
Supervisor Name (Print):_________________ Supervisor Signature:__________________ Date:______ *Copies to: Employee, Supervisor, Personnel File
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““EXHIBIT E” ” District Inspection Form
FORM 1 MAINTENANCE REQUEST FORM
SITE DEPT. DATE
SUBMITTED BY
LOCATION OF UNSAFE CONDITION (Describe in Detail)
IF NECESSARY, DRAW A DIAGRAM IN THE FOLLOWING BOX
RECOMMENDATIONS TO CORRECT THIS CONDITION
Employee Signature Supervisor Signature
(MAINTENANCE DEPARTMENT USE ONLY) Recommended Corrective Action:
Estimated Cost: Approved by:
Estimated Completion Date:
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FORM 2
SAFETY INSPECTION REPORT
INSPECTION CONDUCTED BY
DATE DEPT. SITE
YES NO SAFETY PRACTICES
Are employees wearing the required safety equipment?
Are employees using adequate foot wear and clothing?
Are employees following safety rules and procedures?
Are food or drinks present in work areas?
OTHER COMMENTS:
YES NO HOUSEKEEPING
Are floors kept clean?
Are floors slippery?
Is equipment and material neatly and safely kept and stored?
Are working tables kept neat and clean?
Are hazardous materials present?
Are hazardous materials being properly stored and labeled?
Is hazardous waste being properly disposed and labeled?
Are there adequate trash cans?
OTHER COMMENTS:
YES NO FIRE SAFETY
Are fire extinguishers accessible, serviced and tagged?
Are fire alarms available and in working order?
Are exit doors accessible and properly marked?
Are flammable materials properly stored and labeled?
Is flammable waste and rubbish being properly disposed?
Are overhead fans clean?
Are electrical wiring, connections, boxes and controls in good condition?
Are fire doors free of obstructions?
OTHER COMMENTS:
YES NO GENERAL CONDITION
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Are moving parts of machines and equipment properly guarded?
Are points of operation properly guarded?
Are safety controls and devices operating properly?
Are dust collection and vacuum devices installed and in good working order?
Are cylinders secured and properly stored?
Are forklifts in good working order?
OTHER COMMENTS:
YES NO GENERAL CONDITION
Is there adequate ventilation?
Is dust control adequate?
Are hand tools properly maintained and in good condition?
Are floors in good condition?
Are storage racks in good condition and earthquake safe?
Are employees aware of safety rules and procedures?
Is non-smoking policy being enforced?
Are bathrooms clean and in good working order?
Are required safety signs properly displayed?
Is first aid cabinet properly stocked?
Is emergency lighting available and in good working order?
Does Supervisor have a working flashlight?
Are aisles properly marked and free of obstructions?
OTHER COMMENTS:
General Comments and Recommendations
Signature ____________________________________ Date _________________________
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FORM #3 EMPLOYEE SAFETY ORIENTATION CHECKLIST
EMPLOYEE _________________________SUPERVISOR/TRAINER ________________________
The following is an outline only. There may be other areas that you feel should be covered. Cover them, document them on this form and report them to the Safety Committee Member in your area. Return this checklist to the Personnel Office upon completion.
1. CLOTHING AND DRESS
FootwearDiscuss safety rules in detail. Show employee some examples of acceptable shoes. Look at his. Discuss enforcement rule.
Personal ClothingDiscuss danger of being poorly clothed for position. Discuss jewelry, loose fitting clothes, shorts or other clothing that is inappropriate for the job. Talk of hair length around equipment.
Safety ArticlesIssue glasses, ear protectors, respirators and Protective clothing, where applicable. Give instructions for use and cleaning. Discuss enforcement of rule.
2. MATERIAL HANDLING
Lifting in general - discuss some common sense tips for lifting safety such as;
Take a realistic look at an object you've never lifted before...can you safely lift it?...how?
See if there's a label to tell you how heavy it is or how to lift it (give some examples whereavailable).
See how others are handling the object.
Give it a test tug or lift before trying to fully lift and/or carry it.
Don't be a hero!!! Use material handling equipment or ask for help where necessary.
Lifting Techniques- physically demonstrate to the employee the correct way to lift, push, pull,or move every item that the employee will handle that is different enough to be coveredseparately. Use the “watch-me, now-you-do-it” approach and reinforce the principles of;
A. Foot position - place feet as far apart as shoulders for balance and get as close aspossible to the object rather than stretching. Back position - keep your back fairlystraight...bend the knees and squat to pick up the object...don't bend over to reach it.
B. Chin position - concentrate on keeping your chin tucked in close to your chest. Ithelps to keep your spine straight and stops you from reaching out away from yourbody.
C. Palm position - whenever possible, use the entire hand and palm to grip the objectrather than merely the fingers.
D. Body position - stay squarely above your feet when lifting. Don't lean left, right, orto the front or rear.
E. Arm position - keep your arms tucked in as close as possible to your body and to theobject being lifted.
Special handling - go over items that are sharp, fragile, caustic, slippery, etc., or that mayprovide other special lifting, moving or handling problems. Identify which items must behandled with gloves or other protective devices.
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Material storage - show where materials, pallets, etc., may not be placed or stored...respect yellow lines...do not encroach into aisles, work stations, doorways, etc.
3. PHYSICAL SURVEY
Equipment - take a walk showing new employees where the fire extinguishers, alarms, hoses, and any other firefighting equipment are stored, and how and when it is to be used. Stress they are not to block, cover or tamper with any of the equipment.
Emergency exit - show the employee where all emergency exists are for each area and when they are to be used and what to do once outside.
Smoking - physically show the employee signs that we are a tobacco-free campus.
Flammables - physically identify and show employee all flammable materials he/she could possibly be handling, how to handle them, where they are stored and how they are disposed of. Include handling of rags.
Plant cleanliness - show how scrap and trash are handled, and where trash and scrap containers are kept. Go over employee's housekeeping responsibilities in detail.
4. HAZARDOUS SUBSTANCES/MATERIALS
Introduce the employee to all hazardous materials and/or substance and demonstrate how to and how to not handle, use, and store each. Test each employee.
5. EQUIPMENT
Go through, in detail, the proper handling and complete operation of every piece of equipment the employee might reasonably be expected to use. After you have demonstrated its use, make sure the employee can perform all operations safely and properly. Document each piece of equipment below. Include things like knives, ladders, forklifts, hand tools, power tools, mounted equipment, etc.
EQUIPMENT COVERED:_____________________________________________________________________________
6. ACCIDENTS AND UNSAFE CONDITIONS
Stress accident prevention and reporting, and go over in detail what steps are to be taken by whom in case of an accident. Show them the form(s) used by the supervisor, by the employee. Discuss reporting of suspected unsafe workplace conditions or practices.
7. REVIEW SAFETY RULES
While walking around the work area to show and demonstrate each of the items outlined, go over each of the individual safety rules that the above outline does not cover. Stress that we enforce the safety rules diligently and strictly. Refer to the Rules and Regulations of Personal Conduct and how they provide for discipline up to and including discharge for violations of safety rules or safe practices
All of the Training/Orientation represented in this outline was completed on: Signature of Trainer Signature of Trainee Date
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“EXHIBIT F”
ACCIDENT INVESTIGATION TRAINING What Is An Accident? “An unplanned event that may or may not result in personal injury, property damage or both.”
• Disruptive• Failure/Breakdown In Operations
What Kind of Losses & Investigations? • Workers’ Compensation Claims• Third Party Liability – Subrogation
Why Do People Take Risks? • Save Time & Effort• Don’t Think Before Acting• Chance to Err• Choice to Err
Accident Factors A. Human
• Poor physical condition• Body mechanics• Medication• Learning style• Work pace• Self-image• Age• Emotional issues
B. Task
• Job design• Workstation layout• Lighting• Exposure• Climate• Pacing
C. Organizational
• Management expectations• Medical management• Inadequate training• Protective equipment• Staffing levels
Effective Data Collection A. WHAT?
• Events up to &inclusive of injury• Evidence• Details
B. WHEN?• Date, time, day• Reported• Employee begantask
C. WHERE?• Specificlocation• On or offpremises
D. HOW?a. Equipmentb. Toolsc. Machineryd. Third Partye. Source of Injury
E. WHY?a. Causationb. Specific instructionsc. Protectiond. Prevention
Preserve evidence - Keep disposable 35mm cameras on hand to take pictures if necessary
Effective Employee Interviews • Uninterrupted Privacy• Explain Purpose of Interview• Concerned for Safety• Avoid Fault & Blame (fact-finding)
• Create Team Approach• Ask Open-Ended Questions • Listen
To What Is Said• Be Systematic - Take Notes• Solicit Suggestions For Corrective
Action• Review Notes & Confirm
Understanding
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“Exhibit G” CUSTODIAL CLEANING STANDARDS GUIDE
Introduction The cleaning and maintenance of our school district facilities require a cooperative effort on the part of students, staff, the community and the custodians. The Custodial Cleaning Standards Guide is designed to outline clearly for everyone, what the expectations are for cleaning our facilities, on a daily, weekly, monthly and annual basis (including summer cleaning).
The standards presented in this document represent an effort to standardize the services of the custodial department throughout the District. These standards are being made available to all staff, district-wide in order for them to be better informed of planned cleaning practices and the expected results.
Individual room exceptions or changes may develop for special reasons (such as event set up), which may alter the procedure outlined for cleaning of a room.
CUSTODIAN ROLES AND RESPONSIBILTIES 1. Is responsible for care of the Districts investment in buildings and equipment.2. Demonstrates good work ethic by using initiative, following instructions and directions, and being
dependable and industrious.3. Must put to good use of the supplies available and economize whenever possible.4. Is the caretaker of the buildings.5. Is responsible for conditions that affect the safety and health of students and staff.6. Is often a role model and guide for the students.7. Plays a key role in presenting the school to the community.
*TO BE OVERSSEN BY SITE ADMINSTRATOR
1. Role of StudentsIt is expected that students cooperate in the cleaning and maintenance of our facilities by:• Putting their chairs on the
desks/tables or stack them at the endof the day.
• Supporting the Student Council in any anti-littercampaign.
• Picking up trash off the floor at theend of the period/day.
• Being respectful to campus & staff.
• Throwing trash in cans (especially atlunch).
• Disinfecting work areas when directed.
2. Role of StaffIt is expected that staff cooperate in the cleaning and maintenance of our facilities by:• Making sure students cooperate as
outlined above.• Cleaning their own personal dishes.
• Monitoring gum/food/drinks in theclassroom.
• Supervising students.
• Being sure facility is secured.• Removing materials from surfaces to be dusted/cleaned
(i.e. chalkboard trays)• Checking thermostats. • Checking lights.• Using an in-house facility use form
for school activity needs• Submitting work orders
• Disinfecting work areas whendirected.
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*TO BE OVERSEEN BY DIRECTOR OF MAINTAENANCE, OPERATIONS &TRANSPORTATION
3. Role of CustodiansIt is expected that custodians cooperate in the cleaning and maintenance of our facilities by:
• Maintaining cleaning standards of all areas "Asclean as you would want it at home".
• Dressing appropriately to do their job Including designated District shirt.
• Keeping each campus safe, clean and attractive. • Keeping communications open with the principal/staff• Maintaining friendly, professional and
cooperative attitude toward thecommunity.
4. Role of Lead CustodianIt is expected that the lead custodian cooperate in the cleaning and maintenance of our facilities by:
• Overseeing daily cleaning ofcampuses.
• Submitting work orders.
• Completing inspections, with checklist, andconducting follow up on findings.
• Maintaining schedule of duties and assignments.
• Maintaining custodial supplyinventory
Daily Cleaning Standards It is expected that on a daily basis, the following tasks be completed
1. CLASSROOMS Empty trash Vacuum Clean marker boards or chalk
trays as needed or requested Wash the sinks as needed Spot mop tile floor Make a list of maintenance
needs and turn in to LeadCustodian
Wash/disinfectdeskstables/counters
Clean/disinfect door & knob Remove graffiti Secure and lock
2. BATHROOMS Empty trash containers Sweep floor Flush Toilets and urinals Refill all dispensers Remove all graffiti Foam/disinfect all restroom fixtures, tile walls,
and partitions Lightly foam the floors daily Wipe down all walls, partitions and fixtures Clean mirrors Broom sweep floor with a 24" broom all excess
disinfectant to drains or outside Squeegee excess solution to the drain Clean and disinfect all entrance doors Hose down floor on Fridays Deep clean weekly as follows: Monday- 1/3 of fixtures, urinals, sinks and
toilets Tuesday- 1/3 of fixtures, urinals, sinks and
toilets Wednesday- 1/3 of fixtures, urinals, sinks and
toilets Thursday- Walls ledges, ceilings and partitions Friday- Floor
3. OFFICE/STAFF ROOMAREA Refill all dispensers Empty trash containers
4. FOOD SERVICE AREA Clean counters with disinfectant (done by Food
Services) Empty trash
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Vacuum Sweep and spot mop floor Make a list of maintenance
needs and turn in to LeadCustodian
Wash/disinfect counters, tables,sink and windows
Insure stove and coffee pot areoff
Secure and lock
Sweep floor Mop floor Refill dispensers Make a list of maintenance needs and turn in to
Lead Custodian Secure and lock
5. GYM/STAGE Dust mop gym floor Clean floor with floor machine Wash/disinfect water fountains Clean bleachers as necessary
following activities Remove graffiti as needed Empty trash Make a list of maintenance
needs and turn in to LeadCustodian
Secure and lock
6. CAFETERIA Clean tables and chairs Put away tables and chairs Sweep, dust mop and wet mop floor Empty trash Make a list of maintenance needs and turn in to
Lead Custodian Remove graffiti as needed Secure and lock
7. LOCKER ROOMS Sweep the floor Empty trash Remove graffiti Wash mirrors Make a list of maintenance
needs and turn in to LeadCustodian
Wash/wipe off/disinfectshowers and benches
Remove gum from floor Secure and lock
8. OUTSIDE Pick-up litter Empty trash Inspect and clean outside walls (i.e.. cobwebs,
wasps nests) as needed Inspect and clean tables and benches Remove graffiti Make a list of maintenance needs and turn in to
Lead Custodian Assist staff with putting up and taking down the
flag Wash/disinfect drinking fountains
Weekly Cleaning Standards It is expected that on a weekly basis (sometime during the week), the following tasks be completed 1. CLASSROOMS/OFFICES/
STAFF ROOM Clean window smudges as
necessary Dust Mop floor
2. BATHROOMS Add disinfectant to floor drains as necessary Wash the inside of trash can as needed
3. GYM/STAGE Sweep outer gym door
thresholds as needed Clean lower walls of gym as
needed
4. MULTI-PURPOSE ROOM Clean off the high food splatters Sweep table storage areas Wash all entry glass
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5. LOCKER ROOMS Wash the locker tops Clean coaches office including
bathroom/shower Foam floor with disinfectant
6. OUTSIDE Remove the cobwebs on the outside doors as
needed Blow sidewalks and walkways Wash windows as needed
Quarterly Cleaning Standards It is expected that on a quarterly basis, the following tasks be completed 1. CLASSROOMS/OFFICES/
STAFF ROOM Dust blinds/screens Wash windows Clean grout Clean cove base Dust light fixtures Clean vents
2. BATHROOMS Clean vents Wash windows
3. KITCHEN Clean stainless steel serving
doors
4. GYM Remove all high cobwebs
Annual Cleaning Standard It is expected that the following tasks be completed annually. 1. CLASSROOMS/OFFICES/STAFF
ROOM/KITCHEN/BATHROOM Wash desks and chairs Clean walls Sanitize carpets/tile Clean/repair light fixtures &
diffusers as needed Clean windows/screens Clean/repair window coverings
2. GYM/MULTI-PURPOSE Refinish wood and tile/linoleum floors Clean light fixtures Clean bleachers Clean/repair lunch tables
3. LOCKER ROOM Clean out lockers Clean out closets /store rooms Foam floor with disinfectant
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“Exhibit H”
COVID SELF-SCREENER FORM
COVID-19 Verbal Screening Date:_________________________ Site:__________________________ Administrator:_________________
Name
1. Are you ill orcaring for
someone who is?
2. Have you had any of thefollowing symptoms?
3. In the past 14 days, have you hadcontact with a person known to beinfected with the novel coronavirus
(COVID-19) Fever, felt feverish or had chills?
Cough? Difficulty breathing?
Cal/OSHA COVID-19 Prevention Program (CPP) With some exceptions, all employers and places of employment are required to establish and implement an effective written COVID-19 Prevention Program (CPP) pursuant to an Emergency Temporary Standard in place for COVID-19 (California Code of Regulations (CCR), Title 8, section 3205(c)). Guidance for the CPP calls for addressing: Authority and Responsibility, Identification and Evaluation of COVID-19 Hazards, Correction of COVID-19 Hazards, Control of COVID-19 Hazards (Masks, Distancing, cleaning, etc.), System for Communicating, Training and Instruction, Exclusion of COVID-19 Cases (Quarantine), Reporting, Recordkeeping, and Access, and Return-to-Work Criteria. These items are covered in much detail within our Reopening Plan, Reopening Compendium, and Illness & Injury Prevention Plan in the first three sections of this document. This section includes some additional summary language for the components to be included in the CPP including a sample below of our notification to staff when there has been a confirmed COVID-19 case at their worksite. Sample AB 685/Cal OSHA Notification to Staff
In accordance with AB 685, you are being notified that you may have been exposed to COVID-19 in the workplace. This means that an individual assigned to your site or office has tested positive. To be clear, this notice does not mean that you were in Close Contact with the individual. Any employee identified as a Close Contact has already been notified in separate correspondence.
Please keep in mind that our District Dashboard of cases is updated daily and available to staff, students, and parents.
The following information is being provided to you in accordance with AB 685 and to assist you in receiving services. Due to privacy laws, employee information as to positive cases will not be provided.
District Cleaning/Disinfecting Procedures HJUHSD Reopening Plan
Employee Benefits and Options HJUHSD Collective Bargaining Agreements COVID-19 Leave Form (Extended through
March 31)
Testing Resources and Availability
List of Kings County Testing Providers
KCDPH Free COVID-19 Testing Dates/Locations
Authority and Responsibility
Superintendent Victor Rosa, has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors
are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.
All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.
Identification and Evaluation of COVID-19 Hazards
We will implement the following in our workplace:
Conduct workplace-specific evaluation of hazards.
Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace.
Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.
Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls.
Correction of COVID-19 Hazards
Unsafe or unhealthy work conditions, practices or procedures will be documented and corrected in a timely manner based on the severity of the hazards.
Control of COVID-19 Hazards (Detail in Reopening Plan and IIPP)
Physical Distancing
Face Coverings
Cleaning and disinfecting
Hand sanitizing
Personal protective equipment (PPE) used to control employees’ exposure to COVID-19
Investigating and Responding to COVID-19 Cases
All COVID-19 cases are investigated through our County Health Department established contact tracing protocols.
System for Communicating
Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:
Who employees should report COVID-19 symptoms and possible.
That employees can report symptoms and hazards without fear of reprisal.
Our procedures or policies for accommodating employees with medical or other
conditions that put them at increased risk of severe COVID-19 illness.
Where testing is not required, how employees can access COVID-19.
In the event we are required to provide testing because of a workplace exposure
or outbreak, we will communicate the plan for providing testing and inform affected
employees of the reason for the testing and the possible consequences of a
positive test.
Information about COVID-19 hazards employees (including other employers and
individuals in contact with our workplace) may be exposed to, what is being done
to control those hazards, and our COVID-19 policies and procedures.
HJUHSD holds a weekly open forum for all employees to share questions and concerns about our plans and workplace conditions.
Training and Instruction
We provide effective training and instruction that includes:
Our COVID-19 policies and procedures to protect employees from COVID-19 hazards.
Information regarding COVID-19-related benefits to which the employee may be
entitled under applicable federal, state, or local laws.
The fact that: o COVID-19 is an infectious disease that can be spread through the air. o COVID-19 may be transmitted when a person touches a contaminated
object and then touches their eyes, nose, or mouth. o An infectious person may have no symptoms.
Methods of physical distancing of at least six feet and the importance of combining physical distancing with the wearing of face coverings.
The fact that particles containing the virus can travel more than six feet,
especially indoors, so physical distancing must be combined with other
controls, including face coverings and hand hygiene, to be effective.
The importance of frequent hand washing with soap and water for at least 20
seconds and using hand sanitizer when employees do not have immediate
access to a sink or hand washing facility, and that hand sanitizer does not
work if the hands are soiled.
Proper use of face coverings and the fact that face coverings are not respiratory protective equipment - face coverings are intended to primarily protect other individuals from the wearer of the face covering.
COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.
Exclusion of COVID-19 Cases
Where we have a COVID-19 case in our workplace, we will limit transmission by:
Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirements are met.
Excluding employees with COVID-19 exposure from the workplace for 14 days after the last known COVID-19 exposure to a COVID-19 case.
Reporting, Recordkeeping, and Access
It is our policy to:
Report information about COVID-19 cases at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department.
Report immediately to Cal/OSHA any COVID-19-related serious illnesses or
death, as defined under CCR Title 8 section 330(h), of an employee occurring
in our place of employment or in connection with any employment.
Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b).
Make our written COVID-19 Prevention Program available at the workplace to
employees, authorized employee representatives, and to representatives of
Cal/OSHA immediately upon request.
Record keeping of all COVID-19 cases. This aggregate information is made
available to employees, authorized employee representatives, or as otherwise
required by law, via our dashboard with personal identifying information
removed.
Return-to-Work Criteria
COVID-19 cases with COVID-19 symptoms will not return to work until all the following have occurred: o At least 24 hours have passed since a fever of 100.4 or higher has
resolved without the use of fever-reducing medications. o COVID-19 symptoms have improved. o At least 10 days have passed since COVID-19 symptoms first appeared or
10 days from testing date.
COVID-19 cases who tested positive but never developed COVID-19
symptoms will not return to work until a minimum of 10 days have passed
since the date of specimen collection of their first positive COVID-19 test.
A negative COVID-19 test will not be required for an employee to return to work.
COVID-19 SchoolGuidance Checklist
January 14, 2021
2021 COVID-19 School Guidance Checklist
Name of Local Educational Agency or Equivalent: _____________________________ Number of schools: ________________
Enrollment: ________________________`
Superintendent (or equivalent) Name: ______________________________________
Address: ___________________________
____________________________________
Date of proposed reopening: ____________________________________
Phone Number: ___________________
Email: ___________________________
County: ____________________________
Current Tier: ________________________ (please indicate Purple, Red, Orange or Yellow)
Type of LEA: ________________________
This form and any applicable attachments should be posted publicly on the website of the local educational agency (or equivalent) prior to reopening or if an LEA or equivalent has already opened for in-person instruction. For those in the Purple Tier, materials must additionally be submitted to your local health officer (LHO), local County Office of Education, and the State School Safety Team prior to reopening. The email address for submission to the State School Safety for All Team for LEAs in Purple Tier is: [email protected] LEAs or equivalent in Counties with a case rate >=25/100,000 individuals can submit materials but cannot re-open a school until the county is below 25 cases per 100,000 (adjusted rate) for 5 consecutive days.
For Local Educational Agencies (LEAs or equivalent) in ALL TIERS: ☐ I, _____________________________, post to the website of the local educationalagency (or equivalent) the COVID Safety Plan, which consists of two elements:the COVID-19 Prevention Program (CPP), pursuant to CalOSHA requirements,and this CDPH COVID-19 Guidance Checklist and accompanying documents,
Date: ___________
Grade Level (check all that apply)
☐ TK ☐ 2nd ☐ 5th ☐ 8th ☐ 11th
☐ K ☐ 3rd ☐ 6th ☐ 9th ☐ 12th
☐1st ☐ 4th ☐ 7th ☐ 10th
which satisfies requirements for the safe reopening of schools per CDPH Guidance on Schools. For those seeking to open while in the Purple Tier, these plans have also been submitted to the local health officer (LHO) and the State School Safety Team.
I confirm that reopening plan(s) address the following, consistent with guidance from the California Department of Public Health and the local health department:
☐ Stable group structures (where applicable): How students and staff willbe kept in stable groups with fixed membership that stay together for allactivities (e.g., instruction, lunch, recess) and minimize/avoid contact withother groups or individuals who are not part of the stable group.
Please provide specific information regarding:
How many students and staff will be in each planned stable, group structure? (If planning more than one type of group, what is the minimum and maximum number of students and staff in the groups?)
_____________________________________________________________________
If you have departmentalized classes, how will you organize staff and students in stable groups?
______________________________________________________________________
If you have electives, how will you prevent or minimize in-person contact for members of different stable groups?
______________________________________________________________________
☐ Entrance, Egress, and Movement Within the School: How movement ofstudents, staff, and parents will be managed to avoid close contact and/ormixing of cohorts.
☐ Face Coverings and Other Essential Protective Gear: How CDPH’s facecovering requirements will be satisfied and enforced for staff and students.
☐ Health Screenings for Students and Staff: How students and staff will bescreened for symptoms of COVID-19 and how ill students or staff will beseparated from others and sent home immediately.
☐ Healthy Hygiene Practices: The availability of handwashing stations andhand sanitizer, and how their safe and appropriate use will be promotedand incorporated into routines for staff and students.
☐ Identification and Tracing of Contacts: Actions that staff will take whenthere is a confirmed case. Confirm that the school(s) have designated staffpersons to support contact tracing, such as creation and submission of listsof exposed students and staff to the local health department andnotification of exposed persons. Each school must designate a person forthe local health department to contact about COVID-19.
☐ Physical Distancing: How space and routines will be arranged to allowfor physical distancing of students and staff.
Please provide the planned maximum and minimum distance between students in classrooms.
Maximum: _______________feet
Minimum: ________________feet. If this is less than 6 feet, please explain why it is not possible to maintain a minimum of at least 6 feet.
______________________________________________________________________
☐ Staff Training and Family Education: How staff will be trained and familieswill be educated on the application and enforcement of the plan.
☐ Testing of Staff: How school officials will ensure that students and staffwho have symptoms of COVID-19 or have been exposed to someone withCOVID-19 will be rapidly tested and what instructions they will be givenwhile waiting for test results. Below, please describe any planned periodicasymptomatic staff testing cadence.
Staff asymptomatic testing cadence. Please note if testing cadence will differ by tier: _______________________________________________________________________
☐ Testing of Students: How school officials will ensure that students whohave symptoms of COVID-19 or have been exposed to someone withCOVID-19 will be rapidly tested and what instructions they will be givenwhile waiting for test results. Below, please describe any planned periodicasymptomatic student testing cadence.
Planned student testing cadence. Please note if testing cadence will differ by tier: _______________________________________________________________________
☐ Identification and Reporting of Cases: At all times, reporting of confirmedpositive and suspected cases in students, staff and employees will beconsistent with Reporting Requirements.
☐ Communication Plans: How the superintendent will communicate withstudents, staff, and parents about cases and exposures at the school,consistent with privacy requirements such as FERPA and HIPAA.
☐ Consultation: (For schools not previously open) Please confirmconsultation with the following groups
☐ Labor OrganizationName of Organization(s) and Date(s) Consulted:
Name: ________________________________ Date: ________________________________
☐ Parent and Community OrganizationsName of Organization(s) and Date(s) Consulted:
Name: ________________________________ Date: ________________________________
If no labor organization represents staff at the school, please describe the process for consultation with school staff: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
For Local Educational Agencies (LEAs or equivalent) in PURPLE: ☐ Local Health Officer Approval: The Local Health Officer, for (state County) _______________________________________. County has certified and approved the CRP on this date: __________________. If more than 7 business days have passed since the submission without input from the LHO, the CRP shall be deemed approved.
Additional Resources:
Guidance on Schools
Safe Schools for All Hub
