CSI Submission Guide (Ocean Export)

Version 2.2 (2004/01-RS) CSI Submission Guide 1

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ObjectiveTo successfully use the eMpower Ocean Export Application for CSI submissions to AMS for US bound shipments.

Table of Content:1. Internet Settings…………………………………………………………………………2. Diagram of Procedure…………………………………………………………………3. Check List……………………………………………………………………………………4. Accessing the Master bill of lading screen…………………………………5. Add details on the MBL screen ………………………………………………….6. Accessing the HBL Allocation screen………………………………………….7. Add details on the HBL screen……………………………………………………

• Container Allocation……………………………………………………………• Line Detail……………………………………………………………………………

8. Submission to US Customs…………………………………………………………• “1Y” code……………………………………………………………………………

9. Resubmission to US Customs…………………………………………………….10. Data Flow Diagram………………………………………………………………………

This manual assumes:

• Application users are familiar with web browsers -- e.g. all drop-down keys contain additional information and all field names have help screens

• Users have knowledge of uTrac status codes• Users have knowledge of processing House bills and Master bills

Web Export Guide CSI Submission Guide (Ocean Export)

Page 2Page 3Page 4Page 6Page 7Page 10Page 11Page 12Page 13Page 14Page 17Page 19Page 20


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Make sure your Internet Browser is set to “check for newer versions every visit to the page”.

Click on Tools

Click on Internet Options

Click on Settings

Tick the Every visit to the page radio button

Click on OK on both screens to close and save settings

Internet Settings (Critical for this application)


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Diagram of Procedure

MBL Screen1

HBL Screen2

Submit toCustoms5

Vessel & Voyage Details • Vessel Name• Vessel/Slot Operator• Last Foreign Port before US• First USA Port• MBL number

Parties• Addresses - Shipper & Consignee• Bill of Lading• Package Type

Container Allocation3

Line Detail4

• Container Number• Seal Number• US Description Code

• Mark & Numbers• No of Pieces• Description of Goods• IMO Hazardous Code• Container Number

Can be done onMBL screen or

HBL Processing Screen


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Check List

HBL Screen - page 10

Container Allocation - page 11

• Vessel / Slot Operator - with SCAC code

• Package Type – abbreviate to 5 characters

Line Detail - page 12

Done MBL Screen - page 6

• Vessel Name – must be on Lloyds Register

• Addresses of Consignee & Shipper - only the last 2 lines with content will be submitted; make sure that the city and country appear on those 2 lines

• First USA Port of Arrival

• Last Foreign Port Before USA

• Check “Consignee = Notify Party” block if there is a Letter of Credit

• Bill of Lading Type - if this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same

• Enter the Container Number

• Enter the Seal Number

• Select correct US Description Code

• Marks & Numbers – may exceed 1 line

• No of Pieces – smallest package type

• Description of goods

• IMO Hazardous Code – only if hazardous goods

• Container Number

• MBL Number – the EDI submission will insert the SCAC code as a prefix to MBL number


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Check List - continue

• Any other changes, may be done and resubmitted via eMpower.

• Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower

• Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo

• Tick / Untick HB’s to be submitted

• Can be done on HBL processing screen or MBL screen

• Check Addresses on Summary screen before finalizing submission

• No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted

Submission to Customs - page 13

Resubmission to Customs - page 16

Done


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• From the main menu select the Exports tab, then click MBL Ocean folder tab(CSI submissions are based on Vessel / Voyage details which are input via MBL processing, hence this menu option being the route to CSI submission via eMpower)• Enter the Load Reference number and click the Create/Update button• To search/display an existing MBL submitted to CSI, enter Load Reference number, status, country and US Customs Status; then click the Create/Update button

Click on Exports

Click on MBL Ocean

Enter the Load Reference number

Click on Create / Update

Access the Master Bill of Lading


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• The Vessel Name, use the lookup function for a valid list of vessels that includes thecorrect Lloyds number and flag – if you change the vessel name, the system also takes out the ETD & ETA, which are mandatory fields• The Vessel Operator, which is the 2nd notified party• The Last Foreign Port before USA • The First US port of Arrival• Enter the MBL number – the EDI submission will insert the SCAC code as a prefix to MBL number• Any CHANGES after a Submission to CSI via eMpower to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival must be done as adjustments via Tradegate 2000

The Vessel Name must existon the UTi Lloyds Register

The Vessel Operator must have a SCAC code or a slot operator (this is the 2ndary notified party that AMS will automatically notify that the shipment can be loaded)

Enter the Last Foreign Port before USA

Enter the First US PortOf Arrival

MBL Processing Screen – On this screen the Vessel Particulars required for CSI are input – with NO trans-shipment (with trans-shipment on the next page)

Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number


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• The Vessel 2 must now be a valid vessel that includes the correct Lloyds number and flag • The Vessel Operator 2 will be the 2nd notified party• The following items are now also mandatory:

Trans-ship ETA date; Voyage 2; Trans-ship Port• The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2)• Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number• Any CHANGES after a Submission to CSI via eMpower to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival must be done as adjustments via Tradegate 2000

The Vessel Name (2) must exist on the UTi Lloyds Register

Use the lookup function to select a valid Vessel Operator (2)

These Items are mandatory input: Trans-ship Port; Trans-ship ETA and Voyage (2)

The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2)

MBL Processing Screen – with trans-shipment

Enter the MBL Number - the EDI submission will insert the SCAC code as a prefix to MBL number


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• Click HBL Processing tab to capture details on HB• The Browser will open up a second window on your task tool bar

Click on HBL Processing

A second window opens - click on the tab to open the HBL Allocation screen

HBL Processing


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• All the HBL allocated to this MB will be listed • Click on the HB Number to take you to the HBL Processing screen, or• Enter the new HB number to be added

Click on a existingHB Number

HBL Allocation Screen

Enter a new HB Number to be added, then click on Create/Update Hbs

OR


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• On the Shipper Address and Consignee Address – only the last two lines with content will be submitted; make sure that the city and country appear on the two lines• All items marked with * are mandatory in uTRAC • Items marked with ** are mandatory for CSI submission• Bill of Lading Type defaults to “Regular Bill” – other types are available on the dropdown option • Enter the Package Type – abbreviate to 5 characters

Consignee Address should be changed as follows:

Shipper Address should be changed as follows:

Enter a Package Type for items on the shipment

If there is a Letter of Credit this field must be ticked; then the Notified Party will be submitted as the Consignee and the Consignee will be submitted as the Notify Party

Select the correct Bill of lading Type, if not a “Regular Bill”. If this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same

HBL Screen


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• Click on the Containers folder tab to enter ocean container details• The following are mandatory fields: Container No; Seal No; US Desc Code • Click on Save to exit

Enter the Container No as on the HB

Enter the US Desc Code, use the dropdown option to select applicable code

Enter the Seal No, no punctuation or spaces allowed

Click on Save to exit

Container Allocation Screen


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• Click on the Line Detail folder tab to enter the Line Details• The following are mandatory fields: Marks & Numbers; No of Pieces; Description; IMO Hazardous code; Container No • Click on Save to exit

Marks & Numbers:• The text may exceed one line • If the Marks & Numbers are the same for subsequent items a null input against an item will cause that the Marks & Numbers of the previous item will be inherited for that item

The No of Pieces related to the smallest package type

Enter the Description

Select the Container No – if there is only 1 container it will be auto deduced in the submission and input is not necessary

If Hazardous Goods – enter the IMO Hazardous Code

Click on Save to exit to HBL screen

Line Detail


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• One can Submit to US customs from either the MBL Processing Screen or the HBL Allocation screen • When you click on the “Submit to Customs” button, eMpower will verify that all mandatory fields have been completed.

Click on Submit to US Customs on the MBL Processing screen or the HBL Allocation screen

Submit to Customs


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• Once the system had validated all mandatory information, you will get a summary of the MBL with all the HBL’s allocated to that MBL• This is a final checkpoint to ensure that the addresses submitted to US Customs are correct - if not, click on cancel, and correct it on the HBL screen • All HBL’s for submission to US Customs must be checked• Click on “Submit” to finalize the submission

Click on Submit to finalize the submission

If the HBL Number has already been used in a UTi submission for another HBL, the number used for this submission will changed as indicated in red. This will be the number to reference in looking for this HBL on Import 2000, else the original HBL number is applicable.

Check HBL’s for Submission to Customs

Make sure the addresses of the Shipper and Consignee are correct, as this is what will be submitted to US Customs

Submit to US Customs


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• The successful submission to CSI will be recorded with a CS – “submitted to customs” – in the shipment history of each HBL submitted• The AMS Acceptance will likewise be recorded with a UA – “accepted by customs” - in the shipment history of each HBL submitted • Rejections in a submission will be recorded as RED Remarks• No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted (excluding to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival)

US status will change to CS (submitted to customs), after successful submission.

Other US Customs Status Codes are• UA – AMS acceptance - Once accepted by AMS it will automatically change to UA; • UR - Rejected by Customs• PA - Held for Inspection• CC - Cleared by Customs

The HB number used for submission will be displayed in brackets on the HBL Processing Screen after successful submission

Successful Submission to US Customs


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“1Y” acceptance Code

• This is an automatic response when transmitting the Bill of lading to AMS/Customs if … (1) the Master Carrier has also transmitted the manifest and (2) the vessel, voyage number , Master Carrier SCAC Code and Bill of lading match with our data that we/you entered. • The 1Y will happen when there is a match-link between UTI’S AMS transmission and the Ocean Carriers AMS Transmission – a missing 1Y MUST be attended to

• If you do not receive a 1Y, you must call the ocean carrier to … (1) confirm that the data matches (2) find out if there is a problem with the carrier and or Tradegate (3) if 1 & 2 does not resolve the problem, you must email Tradegate or Denise Descoteaux for assistance - [email protected]


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FAQ’s on 1Y

A couple of questions on 1Y that were not covered in the AMS tutorials:

If there is no 1Y does that imply a rejection? Not a rejection but not a match with the carrier.

What are the implications, if the absence of a 1Y is not attended to? Presently the only implication that I know of , which is a big one, is that the carrier will not be able to cut the I.T.’s to move the freight inland and or UTI will not be able to customs clear the freight. So it does create a big problem… I have just heard rumblings of this and have not confirmed but eventually I am advised that if the carrier does not see a 1Y, the goods will not be loaded….

Currently the AMS Accepted should be returned within 24 hrs - what about the 1Y - how long (max) after the Accepted? The 1Y will happen once there is a match-link between UTI’S AMS transmission and the Ocean Carriers AMS Transmission. This should be simultaneous with the AMS Accepted.

It appears as if Accepted now counts for nothing and operators can only regard the submission as complete once a 1Y is received? I would say yes…. The 1Y signifies that the UTI HBL has been closed out and the goods now will travel from origin to destination under the Ocean Carriers Bill of Lading and Liability….


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• Any other changes, except to Vessel Name, Voyage Number, Port of Load / Trans-shipment Port or Port of Arrival may be done and resubmitted via eMpower. • Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower, but• Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v11 manual on Inzalo

A change to either the Vessel, Voyage, Port of Load /Trans-shipment Port or Port of Arrival will bring up this warning message - you will be allowed to correct it in eMpower, but the changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo

Resubmission to US Customs


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1. An operator initiates the process by submitting an export housebill to US customs by using eMpower. A CS secondary status is entered on the housebill in question.2. UConnect detect that a CS status was entered and will start the process of extracting an EDI file to be transmitted to US customs.3. The EDI file produced by uConnect is then picked up and transferred to the VPN software for FCS by Amtrix.4. The VPN client uploads the EDI on the FCS Import 2000 system. If the upload fails the Import 2000 system will produce an error response file, which is transferred back to uTrac via the following steps:

Amtrix will map the error response back into a USI red remark message The red remark will be processed into uBase by uConnect and can be viewed from eMpower or uOp

5. If the EDI file was accepted by the Import 2000 system the Housebill will automatically get submitted to the AMS system Within a couple of hours the AMS system will response back to Import 2000 with a status code indicating whether thehousebill was accepted or rejected by AMS. The FCS Import 2000 system will transfer the AMS status code back to Amtrix via the VPN client software. Amtrix will map the AMS status into a USI message which are processed by uConnect into uBase as a secondary status representing AMS response, which can be viewed from eMpower or uOp. For more detail and tips on troubleshooting refer to the Manual created by Thinus Joubert on the CSI Tutorial page Inzalo

A Diagram of the Data Flow from eMpower to AMS

EDI data flow

Manual interaction with data

uBase(1)

uConnect(2)

Amtrix(3)

FCS/Import 2000

(4)

US Customs/AMS(5)

eMpower uConnectMonitoring

Tool

AmtrixMonitoring

tools

Import 2000Web

Front-end

Unix Prompt

Documents

CSI Submission Guide (Ocean Export)