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CRWC Traveling Allowance Rules, 2012

Central Railside Warehouse Company Ltd.A Govt. of India Enterprise

6A/ 6, IIIrd Floor, Siri Fort Institutional Area,August Kranti Marg, New Delhi 110 049

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Central Railside Warehouse Company Ltd.

CRWC Traveling Allowance Rules, 2012

INDEX

Rule Subject Page1.0 Title and commencement 32.0 Scope and Application 33.0 Definitions 34.0 Controlling Authorities 55.0 When Traveling Allowance is admissible 56.0 Categories of travel 67.0 Classification of employees 68.0 T.A. for local travels within headquarters station/outstation in

India7

9.0 T.A. for travels on tour in India 89.2.1 Rates of Daily Allowance 129.2.2 Rates of Hotel Allowance 13

10.0 T.A. for travels on transfer 1710.11 When both husband and wife are employed, and transferred

from one and the same station to one and the same newstation

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11.0 T.A. to Consultants 2312.0 T.A. on Retirement / Death 2313.0 T.A. for joining duty on first appointment 2414.0 T.A. for attending interviews/written tests 2515.0 T.A. for attending to appear as witness in arbitration cases,

departmental inquiries26

16.0 T.A. to employees under suspension 2617.0 T.A. to employees accompanying clients etc. 2718.0 T.A. to employees accompanying Foreign Delegations/ VIPs 2719.0 T.A. to Retired employees/outsiders etc. 2720.0 Joining Time 2821.0 Savings 2922.1 To follow Government instructions in certain cases as

guiding principle29

22.2 Power to accord relaxation 2922.3 Power to interpret 3022.4 Power to amend Rules 30

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Central Railside Warehouse Company Ltd.

CRWC Traveling Allowance Rules, 2012

1.0 Title and commencement

1.1 These rules shall be called the “CRWC Traveling Allowance Rules, 2012.

1.2 These rules shall come into force with effect from the date of issue of circular.

2.0 Scope and Application

2.1 These rules shall be applicable to ---

a. All regular full time employeesb. Trainees (other than apprentices under the Apprenticeship Act, 1961);c. Employees of the other organizations working with the Company on

deputation/Foreign Service terms;d. Persons working on ad hoc/contract basis unless otherwise specified in

the terms of their contract; and,e. Any other person or class of persons to whom these rules are so

extended by the specific orders of the Managing Director.

3.0 Definitions:

For the purpose of these rules, unless there is anything repugnant in the statement orcontext, the words used shall be defined as follows:-

3.1 "Company" means Central Railside Warehouse Company Ltd. and it includesits Corporate office, various Zonal / Regional offices, Project offices, or Fieldunits functioning under its administrative control in any part of the country orabroad.

3.2 "Board” means the Board of Directors of the Company.

3.3 “Managing Director” means Managing Director of the Company.

3.4 "Management" means the Board of Directors and if authorized by the Board, theManaging Director or any other Executive of the Company so authorized.

3.5 “Competent Authority" with reference to the exercise of any powers under therules means the Executive or authority to whom such powers are delegatedby the management either in general or in particular.

3.6 “Employee” means a person, who is holding a post in a regular scale of pay.

3.7 “Day” means a calendar day beginning and ending at midnight.

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3.8 “Family” means an employee’s spouse residing with the employee, legitimatechildren and step children, residing with and wholly dependent upon theemployee. The term “family” shall also include parents, unmarried sisters,widowed sister, minor brothers and stepmother residing with and whollydependent upon the employee, provided that in the case of widowed sister, herfather is either not alive or is himself wholly dependent on the employeeconcerned.

With a view to encouraging the adoption of small family norms by theemployees, Traveling Allowance on transfer shall be restricted to only twodependent children of an employee. This restriction shall not, however, beapplicable in respect of those employees who already have more than twochildren prior to the issue of these orders.

Note. (1) Not more than one wife is included in the term ‘family’ for the purposeof these rules.

(2) An adopted child shall be considered to be a legitimate child, if underthe personal law applicable to the employee, adoption is legallyrecognized as conferring on it the status of a natural child.

(3) Children (whether legitimate or step or adopted) who are studying ineducational institutions at a place other than the Headquarters of theemployee and stay elsewhere (other than the residence of theemployee) but come and stay at the employee’s residence duringvacations etc. will be deemed as residing with the employee forpurpose of these rules.

(4) The married daughter of an employee, who has been divorced, orseparated from her husband shall be treated as member of hisfamily, if she is normally residing either with the employee or withrest of his family members, in case his family members reside at aplace other than his duty place, and is wholly dependent upon him.

(5) Legitimate children / step-children / parents / step-mother /Unmarried, divorced or separated from their husbands or widowedsisters / minor brothers, who reside with the employee may bedeemed to be wholly dependent upon the employee, provided theirincome from all sources, including stipend, scholarship in case of astudent member of the family, and/or pension (inclusive oftemporary increase in pension but excluding dearness relief) doesnot exceed Rs.6000 per month.

(6) In case of pensioners, pension before commutation is taken asincome but dearness relief on pension is excluded. Recurringmonthly income from sources such as houses, landholdings,pension / family pension, etc. etc. are taken into account for thepurposes of assessing income.

3.9 “Pay” means basic pay including stagnation increment.

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3.10 “Stipend” paid to a trainee shall be treated as “Pay” for purpose of these rules.

3.11 “Transfer” means the movement of the employee from one headquarter stationat which he is posted to another such station, either (a) to take up the duties ofa new post, or (b) in consequence of a change of his headquarters.

3.12 “Traveling Allowance” means an allowance which the employee draws tocover his traveling expenses as well as the expenses on contingent chargesarising out of the tour or transfer in connection with Company’s work.

3.13 In case of the female employees, the words “he”, “him”, and “his” whereappearing in these rules, may be read as “she”, “her” and “her” respectively.

4.0 Controlling Authorities

4.1 Heads of Divisions and above will act as controlling officers for all officers andstaff working in their respective Division/Project etc. but, in case an HODundertakes a tour, it will require prior approval of the Managing Director.

Note:- This will be applicable in case of tours within India only. Prior approval willinvariably be required for all travels abroad.

5.0 When Traveling Allowance is admissible:

5.1 Traveling allowance is admissible for journeys authorized in connection withthe bona fide work of the Company or any other purpose specified in theserules. All journeys will be authorized in writing by the appropriate controllingauthorities nominated for the purpose.

5.2 Traveling allowance are not intended to be a source of profit but these shouldbe sufficient to meet with the reasonable expenses incurred during travel. Inincurring expenditure during travel, every employee shall use the samediscretion and judgment in effecting economy as a person of ordinaryprudence would have done had he undertaken the travel at his own expense.

5.3 An employee at an outstation shall devote his full time and talent to theassignment in connection with which he is deputed.

5.4 Tour Advance: An employee, who is required to proceed on tour to anoutstation, may be granted an advance to cover his personal travelingexpenses as well as his expenses on contingent charges arising out of thetour.

5.4.1 The Tour advance should be settled within fifteen days of completion of thetour/ rejoining duty if gone on leave immediately on completion of tour. Asecond advance cannot be sanctioned until an account has been given of thefirst except when a second journey is required to be undertaken soon after thecompletion of the first, leaving no time for the employee to prefer his TA Bill inrespect of the first advance.

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5.4.2 If an employee fails to submit tour bill within the stipulated period of 15 days,penal interest @ 1% per month on the unspent amount shall be charged fromhim. This would be in addition to the departmental disciplinary action, as maybe deemed fit by the competent authority, being taken against him.

6.0 Categories of travel:

6.1 Traveling allowance will be payable for travels of the following nature:

(i) Local travels within the headquarters station/outstation in India.

(ii) Travels on tour in India

(iii) Travels abroad

(iv) Travels on transfer

(v) Travels on retirement / death while in service

(vi) Travels for joining duty on first appointment

(vii) Travels of candidates called for interview

(viii) Travels to appear as witness in Departmental Inquiries held byGovernment Authorities, Public Sector Undertakings or Semi-Governmentorganizations or in a criminal or civil case before a Court of Law to whicha Government, a public sector undertaking or a semi-Governmentorganization is a party or in an arbitration case.

(ix) Other miscellaneous travels in one’s official capacity

7.0 Classification of employees

7.1 The gradation of employees for the purpose of determining their entitlement oftraveling allowance in connection with the travels of the nature specified inRule 6.0 will be as follows:

Grade I : Employees drawing basic pay equivalent to minimum basic payof DGM (E-5) and above.

Grade II : Employees drawing basic pay from minimum of Executive (E-0)to less than minimum of DGM (E-5).

Note: The above pay-limits are in accordance with the current scales of payand designation in vogue in the Company. Should there be any revisionin the scales of pay in the Company, the gradation of the employees willbe suitably amended by an appropriate order of the Managing Director.

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8.0. Travelling Allowance for local travels within headquarters station /outstation in India

8.1 For journeys on the Company’s duty undertaken within the municipal limits of(i) the headquarters station (in case of Mumbai, within the limits of GreaterMumbai UA ), and (ii) an outstation in India, employees traveling by publictransport may be reimbursed actual expenses subject to the following ceiling :-

(i) Managing Director / Directors(Board level Executives).

Full Taxi (AC) on actual

(ii) Grade I Executives - Other thanthose mentioned in (i) above.

Taxi (AC) Fare on point-to-point basis.

(iii) Grade II. Fare for auto/single seat inmotorcycle ricksaw/train (Iclass) / train / bus / cyclericksaw

Provided that Company’s vehicle is not used and a certificate to thiseffect is given.

Note 1: Where heavy packets/record have to be carried or several placeshave to be visited on urgent errands or the prescribed mode of transportis not available for a place to be visited or in other exigencies where thejourneys have to be undertaken quickly without any loss of time,employees may be permitted by the Controlling Officer to travel (eitherone way or both ways, depending on the requirement) by a modedifferent from or higher than that prescribed for them.

Note 2: Travel by special/luxury taxis or more than the entitlement willrequire prior approval of Managing Director.

Note 3: In respect of journey(s) within the city limits at the headquarters station of anemployees, as in Rule 8.1, the intention is to reimburse charges in respect ofonly journeys between the normal place of duty (office) or place of residencefrom where he is required to proceed and a point of duty other than hisnormal place of duty to which an employee may be detailed on duty and/orvice-versa.

Note 4: Where more than one employee is to travel between two or more points ofduty, the conveyance hired as far as possible should be shared andreimbursement of charges regulated accordingly.

8.2 For Journeys within the headquarters station at Delhi, the employees usingtheir own vehicles may be reimbursed travel expenses at the following rates: -

Sr. Type of vehicle used Rates per kilometerpayable

(i) For using their cars, provided they are entitled to travelby taxi

As notified by Govt.of NCT of Delhi

(ii) For using their cars/scooter/Motor cycle/ moped, As notified by Govt.

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provided they are otherwise entitled to travel by autorickshaw

of NCT of Delhi

Note: These rates shall be subject to revision from time to time as notified by theconcerned Directorate of Transport, for Taxi and Three-wheeler Scooters,respectively.

For officers other than Delhi and NCR the rates per Kilometer shall beregulated as per the notification issued by Directorate of Transport of therespective state Government.

9.0 Traveling Allowance for travels on tour in India

An employee detailed on temporary duty outside the limits of his headquartersstation will be eligible for Traveling Allowance as under:-

9.0.1 Travel Fare: To cover actual expenses incurred on fare for the journey(s) byair/train/road (bus/taxi)/steamer as per the entitlement specified in clause 9.1.This would include inland air travel tax etc. in case of journeys by air.

9.0.2 Daily allowance: To cover cost of living while away from headquarters andalso to cover expenses incidental to a journey, e.g., breakfast, lunch, dinner,tea, coffee, snacks, portage etc. at airport/railway station, etc.

9.0.3 Conveyance Expenditure: To cover local conveyance incurred solely in theinterest of the Company while on outstation duty subject to a maximum ofRs.600/- (Travel by Taxi) for employees in Grade I and Rs. 300/- (Travel byAuto Rickshaw) for Grade II employees per calendar day at any one station.

In case of claim exceeding the above limit but up to Rs.1,500/- per day,General Managers have been authorized to approve such conveyance claimson case to case basis in respect of employees under their control. However,claims exceeding Rs.1500/- will require approval by Managing Director. Eachemployee seeking approval of General Manager or Managing Director, as thecase may be, will invariably furnish full detail as mentioned in Note 2 below aswell as complete justification in respect of expenses incurred on each suchjourney.

Note1: For purpose of rule 9.0.3 the conveyance charges incurred at an out stationfor journeys between Airport/Railway Station/Bus Stop and the place of halt/duty and vice-versa will be excluded from these ceilings.

Note 2: For conveyance claims exceeding the above per day limit, the claims shouldbe duly supported by proper Taxi bills mentioning date & time of journey,vehicle No., type of vehicle hired, distance traveled in Kms., time spent injourney and the actual amount paid by the claimant.

Note 3: The conveyance bill will be submitted in the following proforma.

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Date&

time

Mode ofConveyance

Journey Purpose &remarks

Amount(Rs.)From To Distance in

Kms.

9.1 Travel Fare: The entitlement to Travel Fare of employees of different gradestraveling by various modes of transport shall be as under:

9.1.1 Travel by Air

Within India

(i) Managing Director & Functional Directors (Board level) : Business/Club Class*

(ii) Executives (DGM),at E-3 and above : Economy Class

(iii) In other cases, air travel by non-entitled employees may be permitted forexceptional reasons of public interest, with prior approval of the MD.

Note 1: Air taxes levied on air tickets are reimbursable. Similarly, cancellationcharges on air tickets cancelled in Company’s interest will be reimbursableboth for journeys on tour as well as on transfer.

Note 2: If available, return air tickets at reduced rates should be purchased where anemployee expects to perform the return journeys by air within a period duringwhich a return ticket is available. Relaxation from this rule may be made withthe approval of the Managing Director for reasons of Company’s interest.

* Subject to instructions of Ministry of Finance from time to time.

9.1.2 By Rail:

A. Entitlement by Trains other than Rajdhani or Shatabdi Express:

a. All employees of Grade I and above Ist Class AC

b. Other employees of Grade II Ist Class / AC IITier / AC 3Tier

B. Entitlement by Rajdhani and Shatabdi Express trains:

Grade/Wage Group ofthe employee

Rajdhani Express Shatabdi Express

a All employees of Grade I Ist Class AC Executive Class

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and above.b All employees of Grade II

and above.AC 2 Tier Sleeper AC Chair Car

Note 1: (a) In addition to rail fare, surcharge levied for certain fast trains, passengertax, reservation charges (including sleeper and charges levied on Internettickets/ E- Tickets) on all trains, actually paid, will also be reimbursed treatingthese charges as part of the fare. (b) “Tatkal Seva Charges” may be allowedonly for such rail journeys which are undertaken for official purposes inextremely emergent circumstances. (c) Service charges levied by the travelagency may also be allowed for the journeys undertaken on tours/transfers,provided such agency is approved either by the Railways or by the Company.

Note 2: Where through booking involves payments for a part of journey of rates foraccommodation of a class higher than that to which the employee concernedis entitled, the employee may draw a single rail fare for the whole journey atthe rate at which he is actually required to have the through booking.

9.1.3 By Sea or by River Steamer

Entitlement of employees for travel by sea or by River Steamer shall be asfollows:

a. Grade IEmployees

Highest Class

b. Grade IIEmployees

i. If there be two classes only on thesteamer, the higher class

ii. If there be more than two classes, middleor second class

9.1.4 By Road

Entitlement of employees for journeys by road shall be as follows:

i. Board levelExecutives

AC Taxi/ AC coach

ii. Grade I Employees Actual Taxi Fare or by AC / Volvo / Deluxebus / coach

iii. Grade II Cost of a single seat in a taxi if used oractual expenses by other modes ofconveyance as specified in Rule 9.0 or byDeluxe bus / coach.

9.1.5 When road mileage is claimed for a journey performed by a motor car betweenplaces connected by rail, road mileage payable to the employee concerned isnormally restricted to rail mileage by the entitled class but daily allowance forthe entire absence from the Headquarters will be admissible whether thejourney is performed by road or rail. However, where travel by road is inCompany’s interest and permitted by the sanction of the competent authority,full road mileage may be allowed.

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9.1.6 All employees shall travel inter-city by entitled class of travel. Where traveling byentitled class is not feasible or there are special reasons for not traveling by theentitled class, the following shall invariably be ensured:-

(i) Travel shall be undertaken by the officials by such mode where properreceipts of travel indicating date and time of journey can be provided.

(ii) Where proper receipts cannot be provided, employees must make allefforts to obtain kucha receipt from taxi / pucca bill from travel agencyindicating vehicle number, vehicle type and time of start / close ofjourney.

(iii) Where even the kucha receipt is not obtainable and in emergentsituation, employees must certify the information sought for in (ii) above.

(iv) In case of (ii) and (iii) above, the employee shall also furnish the detailsof travel by any other employee(s) of the Company on the same datefrom the same location.

(v) All cases covered under (ii) and (iii) above shall require specific approvalof Managing Director.

9.1.7 If an employee travels by a class lower than the class he is entitled to, thetravel fare will be restricted to the class actually traveled in. If he travels by ahigher class, the travel fare will be regulated as per entitled class.

9.1.8 Managing Director may, as a special case in the administrative interest and forthe reasons to be recorded, allow an employee or a class of employees totravel by a class higher than or a mode different from that prescribed above.

9.1.9 Travel fare in respect of journeys undertaken in connection with tour and otherpurposes specified in these rules will be calculated by the shortest route, viz.the route by which the traveler can most speedily reach his destination by theordinary mode of travel. Determination of the shortest route in cases wheremore than one mode of conveyance are available e.g., where two places areconnected by a direct bus as well as by a bus which plies by longer route andwhere other public conveyance are also available, and a doubt or difficulty isexperienced in determining the shortest practicable route, the distance asascertained from the local authorities concerned may be accepted for purposeof local journeys irrespective of the mode of conveyance used by theemployees.

9.1.10 No travel fare will be admissible if the journey is undertaken by transportprovided by the Company/client

9.1.11 Travel fare at the appropriate rate laid down in Rule 8.2 will be admissible if thejourney to an outstation is undertaken by an employee by his own vehicle, withthe prior approval of competent authority. It is not necessary that the vehicle(Car or motor Cycle/scooter) is registered in the name of the officer claimingthe road mileage.

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9.1.12 Actual travel expenses for journey between residence/duty point andairport/railway station/bus stop and vice-versa will also be allowed as laid downin Rule 8.1

9.2 Daily Allowance & Lodging Charges: It is a uniform allowance for each dayof absence from headquarters while on tour, which is intended to cover theordinary daily charges incurred by an employee in consequence of suchabsence. It covers the expenses incurred on account of traveling and stayingat places other than at headquarters. It comprises - (i) Daily Allowance, and(ii) Hotel Allowance, (the prescribed rates for which are given in the tablesbelow) and is admissible to traveling employees in accordance with thesucceeding provisions.

9.2.1 Rates of Daily Allowance

S.No.

Grade ofEmployeesand PayRange

Rates inPrincipalCities *withlodgingprovidedatCompanyexpenses( Rs.)

Rates inothercities*withlodgingprovidedatCompanyexpenses (Rs.)

1 2 3 41. Managing

Director &Directors(Board level)

1000* 800*

2. GM 800 6002. DGM &

equivalent600 500

3. Below DGM 500 400

*or actual meal charges at Hotels if supported by vouchers + Taxes +Service chargesetc.Daily Allowance in Principal and Other cities without lodging provided at Companyexpenses, shall, respectively, be 50% extra on above rates.

Note:1. An employee will become entitled to higher rates of Daily Allowance than

the entitlement indicated as wage group wise above, if his basic pay getsincreased equivalent to the minimum of the basic pay of the immediate nexthigher slab (i.e. NOT more than one slab higher).

2. For the time spent in journey while traveling by any mode, only ordinaryrate of Daily Allowance as indicated in col. No. 4 of above table shall beadmissible.

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9.2.2 Hotel Allowance

Employees can stay in hotels on their own and produce receipts/hotel bills forreimbursement of lodging expenses, subject to the limit prescribed below:

S.No.

Grade of Employees andPay Range

Hotel Allowance Rates (inRupees)PrincipalCities#

Other Cities@

1 2 3 41. Managing Director and

Directors (Board level)*See notebelow

*See note below

2. General Manager 8,300 67003. DGM 6,500 52004. Dy. Manager /Company Secy. 3,000 23005. Assistant Manager & below 2,100 1700

*Note: The reimbursement of lodging charges for room accommodation in respectof Managing Director and Board level executive shall be regulated on the basis ofactual expenses incurred by them on production of vouchers / bills etc.

#Principal cities:

Bangalore , Delhi , Mumbai, Kolkata, Chennai, Hyderabad, Ahmedabad, Lucknow,Nagpur, Kanpur, Jaipur

@Other Cities:

All other cities and towns, which have not been included in "Principal cities”.

Note:

1. The rates of Hotel Allowance as indicated above, are exclusive of service chargesand all taxes as applicable.

2. An employee will become entitled to higher class of accommodation than theentitlement indicated as wage group wise above, if his basic pay gets increasedequivalent to the minimum of the basic pay of the immediate next higher slab (i.e.NOT more than one slab higher).

3. An employee, who stays in a hotel of lower category than his entitlement, shallalso be entitled to breakfast charges, subject to the condition that expenses onbreakfast shall not exceed 10% of the room tariff, and also that the total amount ofroom tariff plus breakfast expenses shall not exceed his entitlement of HotelAllowance as indicated above.

4. Employees on tour to outstation and staying in Company’s Guest House (s) will beentitled for an allowance up to 10% of Hotel entitlement to offset the breakfastcharges for days of stay in Guest House only. This will be admissible without

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production of vouchers and will be in addition to the normal Daily Allowanceadmissible on tour to outstation.

9.2.3 Daily Allowance shall not be admissible for the days of leave, whether spent atthe tour station or elsewhere, and for holiday/weekly off days spent away fromthe tour station.

9.2.4 (a) After a continuous halt of 180 days’ duration the halting place shall normallybe regarded as the employee’s headquarters.

(b) A halt is continuous unless terminated by an absence on duty at a distancefrom the halting place exceeding 8 kms. for a period not less than threenights.

(c) In calculating the duration of a halt, any day on which the employee travelsor halts at a distance from the halting place exceeding 8 kms. shall beexcluded. On such a day the employee may draw daily allowance and/ormileage allowance as admissible.

(d) Daily allowance at a place outside the headquarters of the Company for acontinuous halt up to 180 days or more during tour and temporary transfer,etc. shall be as follows:

i. First 30 days, full daily allowance

ii. Beyond 30 days, and up to 180 days, half daily allowance

iii. Beyond 180 days, nil.

Note:-

1. The intention of the above rule is to relate the 30 days limit to ‘halt’ and not to theentire absence. Full daily allowance will be admissible for first 30 days ofcontinuous halt at any one place.

2. A period of leave (including casual), for which no daily allowance will beadmissible, availed of by an employee while on tour will not constitute a break incontinuity of a halt for purpose of computing the first 30 days or 180 days of a haltat any one place and grant of daily allowance.

3. If leave intervenes during the first 30 days of halt, daily allowance at full rate willbe admissible only for a period of 30 days following the day of arrival less thenumber of days of leave (including casual leave).

9.2.5 No employee will normally be detailed on tour for a period exceeding 180 daysat any one station, computed in the manner laid down in Rule 9.2.3 except invery special circumstances with the prior approval of the Managing Director.

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9.2.6 (a) Employees staying in a hotel/guest house will be eligible forreimbursement of actual accommodation charges (including servicecharges) subject to the limit of Hotel Allowance, on production ofhotel/guest house receipt.

(b) Where the hotel/guest house bills are for a consolidated amount towardsaccommodation and breakfast, no deduction will be made on account ofbreakfast, and the entire amount will be treated as accommodationcharges.

(c) Where the hotel/guest house bills are for a consolidated amount towardsaccommodation and full board, reimbursement shall be admissible asunder:-

(i) Actual expenses, or the hotel allowance plus 50% of daily allowancerates as indicated the table under Rule 9.2.1, as the case may bedepending on the classification of that city, whichever amount may beless, and,

(ii) In addition, 25% of daily allowance rates as indicated the table underRule 9.2.1, as the case may be depending on the classification of thatcity.

9.2.7 An employee, who has been allowed to receive house rent allowance for hisfamily at a station other than his headquarters station, will not be entitled to theDaily Allowance while on tour to that station.

Note: The claimant shall furnish a certificate whether he was provided lodging or fullboard only or both.

9.2.8 Daily allowance may be drawn for broken periods of a ‘Day’ on the followingscale (day being calculated from midnight to midnight).

(i) For absence up to six hours NIL

(ii) For absence exceeding 6 hours butnot exceeding 12 hours 70%

(iii) For absence exceeding 12 hours Full

9.2.9 (i) If an employee is provided with boarding and lodging free of cost, hewill be entitled to draw 1/4th of the daily allowance rate as indicated inthe table on Daily Allowance under Rule 9.2.1, as the case may be,depending on the classification of that city.

(ii) If only lodging is provided free of cost for the entire period of stay at anoutstation, the employee is entitled to draw full Daily Allowance as in

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the table on Daily Allowance under Rule 9.2.1, as the case may be,depending on the classification of that city.

(iii) If only boarding is provided free of cost, he, at his option, can get either –

(a) The actual lodging expenses (restricted to the amount of hotelallowance as per rates shown in the table under Rule 9.2.2) plus 1/4th ofDaily Allowance rate as shown in the table under Rule 9.2.1, as thecase may be, depending on the classification of that city, or,

(b) ½ of the Daily Allowance as indicated in the said table, as the case maybe, depending on the classification of that city.

9.2.10 Where more than one employee share the same room for stay in a hotel /Guest House /Railway Retiring Room etc., the proportionate share of lodgingcharges for each shall be treated as his lodging charges, and the dailyallowance for him shall be calculated at the prescribed rates as shown in thetable under Rule 9.2.1, as the case may be, depending on the classification ofthat city.

9.2.11 The absence from headquarters for calculation of Daily Allowance shall bedetermined as under:

(i) In the case of tour within India, from the time of departure fromheadquarters to the time of arrival back at the headquarters.

(ii) In the case of transfer, from the time of departure from old headquartersup to the time of arrival at new headquarters.

(iii) The scheduled time of departure of plane/train/bus/steamer and theactual time of arrival of plane/train/bus/steamer will be reckoned.

(iv) The period of absence from headquarters will not include:

(a) The period of leave of any kind availed of;

(b) Company’s holiday/weekly off days spent away from the tour station;and

(c) The time spent on journeys in excess of the time required forperforming the journey by the shortest route or for breaking journeyroute for personal reasons.

9.3 Contingent expenditure: The expenses on the following accounts will bereimbursable under the special sanction of the controlling officer on productionof the requisite details/vouchers/certificates as stated below:

9.3.1 Telephone (Trunk and Local Calls) *

Date Station Phone Party Purpose Duration Amount Job

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No. Called No.

9.3.2 Telegrams/Phonograms/Fax/e-mail *

Date Station Party withAddress

Purpose Amount

(* To be supported by some documentary evidence, or on self certification basis)

9.3.3 Local Travel

Mode ofconveyanceactually used

Journey Party etcvisited

Amount PurposeFrom To

9.4 Entertainment Expenses

The entertainment expenses will not be included in the Travel Expenses bill but willbe claimed separately subject to prior approval of the Managing Director.

10.0 Traveling Allowance for travels on transfer between two stations orwithin the same station

A. Transfers between two stations

10.1.1 An employee is entitled to Traveling Allowance for self and members of hisfamily on his transfer from one station to another provided that such transfer isin the interest of the Company and not at one’s own request.

Note 1: For journeys on transfer on joining/leaving the Company an employee ondeputation/foreign service will be eligible for traveling allowance under theserules or the rules of the lending organization as provided in the terms of hisdeputation/foreign service.

2: No transfer TA shall be admissible, if the employee has been transferred athis request.

10.1.2 Transfer Traveling Allowance comprises of the following elements:-

(i) Composite Transfer Grant;(ii) Actual fares for self and family for journey by rail/air/steamer;(iii) Road mileage for journey by road between places not connected by rail;(iv) Cost of transportation of personal effects from residence at the old

Headquarter station to residence at the new Headquarter station; and,(v) Cost of transportation of conveyance possessed by the employee.

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10.2 Travel Fare: This is intended to cover actual expenses incurred on journeyfrom the old station to the new station.

10.2.1 Transfer journey by AirAn employee and his family are entitled to travel by the class as per hisentitlement under Rule 9.1.1

10.2.2 Transfer Journey by RailAn employee and his family are entitled to travel by the class to which he isentitled to travel under Rule 9.1.2

Note 1: If an employee or his family members travel by a class lower than the classwhich he is entitled to, the travel fare will be restricted to the class actuallytraveled in. If they travel by higher class, the travel fare will be regulated asper entitled class.

2: An employee is expected to move his family members along with him whenhe proceeds to the new station, but, if for unavoidable reasons this is notpossible, he is permitted to take them to the new station either one monthbefore his own movement or within six months of his reporting for duty atthe new station. Traveling Allowance for families for journeys beyond thisperiod will be allowed only with the prior sanction of the Managing Director.

3: The above permission for moving family within six months does not implyapproval for drawl of HRA in respect of the family accommodation at the oldstation.

10.2.3 Transfer Journey by Road

Where the employee himself and/or with members of his family travels byroad, on transfer, the entitlement will be as follows:

(i) Between places connected by rail

Road mileage payable to the employee shall be restricted to rail mileage bythe entitled class.

(ii) Between places connected by road only

(a) For journeys in full taxi or owner’s car (if the employee is entitled toundertake journey by Taxi under Rule 8.1):

Road mileage at Rs. 10.00 per km. as under, notwithstandinghow the employee and members of his family traveled.

For self = One road mileage atRs. 10.00 per km.

One additional member of the family = Nil

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For two additional members of the = One additional roadfamily mileage at Rs.10.00

per km.

For more than two additional members = two additional roadMileage (instead of oneroad mileage at Rs.10.00per km

(b) For Journeys by bus (for those who are not entitled to travel by Taxiunder Rule 8.1)

Actual bus fare for self and each member of family shall be payable.

Note 1: In case of transfer journeys, the employee will be entitled to draw roadmileage as prescribed under these rules for travel by road from residence torailway station/bus stand at the old headquarters and railway station/busstand to his/her residence at the new headquarters to the extent of actualexpenditure incurred, for self and each member of the family. Road mileagerates shall be subject to revision from time to time on the basis of notificationby the concerned Directorate of Transport.

10.2.4 Transfer journey by sea/river

Actual steamer fare by the entitled class as indicated in Rule 9.1.3 above, shall bepayable.

10.3 Baggage Allowance

10.3.1 Baggage Allowance is granted to an employee for carriage of personal effectson his transfer from one station to another station at the following rates:-

10.3.2 By Rail

An employee is entitled to transport his personal effects by train as indicatedbelow:___________________________________________________________Grade of the employee Personal effects that can be carried___________________________________________________________

Grade I : Full four wheeler wagon, or 6,000 kg. bygoods train, or one Double Container.

Grade II : 3000 kg. by goods train,

10.3.3 An employee carrying goods by road, between places connected by rail candraw actual expenditure on transportation of personal effects by road or theamount admissible on transportation of the maximum admissible quantity byrail and an additional amount of not more than 25% thereof, whichever is less.

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10.3.4 Between places connected by road only: (including transportation by roadwithin the limits of the city of old Headquarters and the new Head- quarters.)

Baggage allowance for carriage of personal effects between placesconnected by road only will be at the following uniform rates, subject toexisting conditions:

Grade of the employee A-1 & otherprincipal cities

Rs. per km

Other cities

Rs. per kmGrade I 30.00 18.00Grade II 15.00 9.00

10.4 Transportation of Conveyance on transfer

10.4.1 Eligibility for various types of vehicles shall be as under:--

Designation Type of vehicleAll Executives (Asstt.Managers & above)

One motor car, or one motor cycle/scooter/moped

All Supervisors, equivalentand Non-Executives

One motor cycle/scooter/moped, or one bicycle

10.4.2 The rates of allowance for transportation of Conveyance shall be as under:--

Mode ofTransportation

Motor Car Motor-cycle/ Scooter/Moped

a. Places connected by Rail

When conveyanceis sent under itsown propulsion

Rs.10.00* per km. limited toexpenditure on trans-portation by passengertrain.

Rs. 6.00* per km. Limited toexpenditure on trans-portation by passengertrain.

When conveyanceis sent loaded on atruck

Actual expenses limited tothe amount calculated @Rs.10.00* per km orexpenditure on transport-ation by passenger train,whichever is least

Actual expenses limited tothe amount calculated @Rs.6.00* per km., orexpenditure on transport-ation by passenger train,whichever is least.

b. Places not connected by rail

When theconveyance is sentunder its ownpropulsion

Rs. 10.00* per k.m Rs. 6.00* per k.m.

When theconveyance is sentloaded on a truck

Actual expenses limited tothe amount calculated @Rs.10.00* per km.

Actual expenses limited tothe amount calculated@Rs.6.00* per km.

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Note: If conveyance owned by the employee is sent under its own propulsion, theemployee will not be entitled to separate fare by rail/air or separate roadmileage for himself. Appropriate traveling allowance will be admissible formembers of his family, if they travel otherwise than by the conveyance beingtransported under its own propulsion.

* The rates are subject to revision from time to time on the basis ofnotification by the concerned Directorate of Transport.

10.5 Composite Transfer Grant

10.5.1 This is intended to cover all incidental expenditure involved in upsettingestablishment at the old station and setting it up at the new station. In case oftransfers involving a change of station located at a distance of 20 kilometers ormore from each other, Composite Transfer Grant equal to one month’s basicpay shall be payable to the concerned employee.

10.5.2 In case of transfer to stations which are at a distance of less than 20 km. fromthe old station and of transfers within the same town/city, the CompositeTransfer Grant will be restricted to one-third of the basic pay, provided achange of residence is compulsorily involved.

10.5.3 No Composite Transfer Grant shall be allowed if there is no change ofresidence as a result of transfer of an employee from one station to anotherstation.

10.5.4 Composite Transfer Grant is not admissible in case of transfer on request of anemployee.

10.5.5 Transfer incidentals for the employees and the members of his family as wellas road mileage for journeys between the residence and the RailwayStation/Bus Stand/Airport at the old and new stations of posting shall not beadmissible, as these expenses are included in the Composite Transfer Grant.

10.6 If a Driver of the Company is transferred from one station to another withCar/Jeep, he would not normally incur any expenditure on travel or onconveyance of personal effects and, therefore, the question of reimbursingthese expenses would not arise. However, in case the members of the Driver’sfamily who travel by rail etc., and/or personal effects which are carried byrail/public road transport, reimbursement of actual expenses on these accountsas per rules shall be permissible.

Note: It would, of course, be necessary to examine whether transportation offamily/personal effects otherwise than by the car/jeep was necessary in thecircumstances of the case.

B. Transfers within the same station

10.7 No Traveling Allowance will be admissible if no change of residence isinvolved.

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10.7.1 If there is change of residence as a result of transfer, traveling allowance shallbe admissible as under:

(a) Actual cost of conveyance not exceeding the travel fare admissible for selfand family,

(b) Actual cost of transportation of personal effects but not exceeding themaximum entitlement under these rules.

(c) One-third of the Composite Transfer Grant will be admissible.

Note: For the purpose of this rule, the terms “same station” will mean the area fallingwithin the jurisdiction of the Municipality or Corporation including such of thesuburban Municipalities, notified area committees or cantonments as arecontiguous to the named municipality etc.

10.8 An employee transferred from one post to another, if permitted to handOver the charge of his old post or to take over charge of the new post at a placeother than the old/new headquarters, is entitled to the followingconcessions:--

(a) Traveling allowance at tour rates for the employee’s actual journeys –

(i) From the old headquarters to the place of handling/taking over charge;(ii) From the place of handing over charge to the place of taking over, and,(iii) From the place of handing/taking over charge to the new headquarters.

(b) In addition, transfer traveling allowance for the conveyance of his familyand personal effects will be admissible from the old headquarters to thenew headquarters at the prescribed rates and conditions.

10.9 An employee, whose headquarters is changed while he is on tour and whoproceeds to his new headquarters without returning to his old headquarters, is

entitled to traveling allowance at tour rates from the old headquarters to thetour outstation and from the tour outstation to the new headquarters, plus theconcession referred to in Clauses (b) of Rule 10.8 above.

10.10 If the family of an employee, in consequence of his transfer, travels to a stationother than the new headquarters, traveling allowance for the journey of thefamily may be drawn subject to the condition that it does not exceed thetraveling allowance that would have been admissible if the family hadproceeded to the new headquarters station.

10.11 When both husband and wife are employed, and transferred from oneand the same old station to one and the same new station

In cases where wife of an employee is also the employee of the Company, oris an employee of Central/State Government, or that of anotherPSU/Autonomous Body/any body owned / financed by Government, etc., andboth of them are transferred at the same time or within six months of his

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transfer, from one and the same old station to one and the same new station,transfer traveling allowance shall NOT be admissible to both of them asindependent employees. Either of them may claim transfer traveling allowance,the other being treated as a member of his/her family.

11.0 The Company also employs Consultants/Advisors for furtherance of itsobjectives. For the purpose of Traveling Allowance Rules, these Consultantswill be entitled to the scale of traveling allowance/D.A./Hotel Charges forundertaking official journeys at their headquarters or to outstations as decidedby the Managing Director as per Action Plan of the Project on which they areengaged.

12.0 Traveling Allowance on Retirement / Death

On Retirement

12.1 An employee on retirement shall be eligible for traveling allowance in respectof the journey of the employee and members of his family from his lastheadquarters to his home-town or to the place in India where he and his familyis to settle down permanently even if it is other than his declared home townand in respect of transportation of his personal effects between the sameplaces.

12.2 The employee shall be eligible to Air/rail/bus fare, composite transfer grant,cost of transportation of personal effects and conveyance on the same scaleand terms as applicable in case of transfer of serving employees under theserules.

12.3 In case of an employee whose domicile is elsewhere than in India or whointends to settle outside India after retirement, the concession shall beadmissible up to the railway station nearest to the port of his disembarkation.In the case of such a person who travels by air, the concession of travelingallowance by rail/road shall be admissible up to the airport of empanelment forhimself and members of his family and up to the port of dispatch for hispersonal effects.

12.4 The concession may be availed of by an employee, who is otherwise eligiblefor it, within one year of the date of his retirement. However, Managing Directormay, on the request of the retiring employee, extend the time-limit of one yearin deserving cases under special circumstances.

12.5 The concession is not admissible to such employees -

(a) Who quit service by resignation; or(b) Who are dismissed or removed from service; or(c) Who are compulsorily retired as a measure of punishment; or(d) Who retire from service on superannuation/ invalidation/ or are retrenched

before completing ten years of service in the Company.

On Death

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12.6 The family of an employee, who is getting salary in the regular scale of payand who dies while in service, would be entitled to the same traveling allowanceas admissible to the family of an employee on his retirement.

12.7 The amount of Traveling Allowance admissible to the families of deceasedemployees shall be paid in the order of precedence given below:-

(i) The surviving widow or the eldest among them, if there be more thanone surviving widows (not being a minor) if the deceased was a maleemployee, or the husband if the deceased was a female employee.

(ii) The eldest surviving (dependent) child of the deceased employeeprovided that he/she has attained the age of majority.

(iii) Any person who, in the opinion of the Managing Director, if fit to receivethe payment on behalf of the minor(s), subject to the execution of bysuch person of a bond, duly signed by two sureties, agreeing toindemnify Company against any subsequent claim. The two suretiesmentioned above should be the permanent employees whose statusshould be equivalent or higher than the deceased employee, providedthat such a bond may be dispensed with when payment is made to alegal guardian.

13.0 Traveling Allowance (Travel Grant) for joining duty on firstappointment:

13.1 Indian Scientists/Technical Officers working abroad may, on their selection,for appointment under the Company and members of their families be allowedair passage by economy (tourist) class as defined in these rules from thecountry where he is working to the port of disembarkation in India and rail fareof the class to which he shall be entitled after joining the post under theCompany or the class by which the journey is actually performed, whichever isless, from the port of disembarkation to the place of duty provided heundertakes to serve the Company for a minimum period of three years fromthe date of joining duty in the Company in India.

13.2 The cost of passage including the cost of travel by rail in a foreign country isreimbursable by the Company to the concerned Scientists/Technical Officers.

13.3 The form in which the bond is to be executed after joining duty in India isappended vide Appendix I.

13.4 The facility of grant of passage should not normally be made available toIndian Scientists/Technical Officers abroad, who are not actually employed atthe time of their selection or at the time the offer is sent to them. However, theManaging Director may, at his discretion, extend this facility to any particularScientist/Technical Officer, not as a matter of course but only in special casesand for reasons to be recorded.

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14.0. Traveling Allowance for attending interviews/written tests in connectionwith appointments in the Company

14.1 Candidates from outstations called for interviews/written tests in connectionwith appointment in the Company will be paid as under:

14.1.1 Candidates being considered for postswith a minimum basic pay of Rs.32,900/- p.m. in the scale of Rs.32,900-58000 or higher scale

Single first class / AC 3 Tier / AC 2Tier rail fare by the shortest routeeach for onward and return journeysby other than Rajdhani/ ShatabdiExpress trains.

14.1.2 Candidates being considered for postswith a minimum basic pay below Rs.32900/- p.m.

Single Sleeper / II class rail fare bythe shortest route each for onwardand return journeys.

Note1: In exceptional cases, such candidates called for interview for posts carrying abasic pay of Rs. 32900/- and above may be allowed air fare (economy class),or rail fare of AC 3 Tier in Rajdhani Express or AC Chair Car in ShatabdiExpress with the approval of Managing Director.

2: The journey may be performed by mail/express/passenger train. In the eventof journeys undertaken by Rajdhani Express trains, the reimbursement shallbe restricted to AC 3 tier only.

3: The surcharge levied for certain fast trains and reservation charges (includingsleeper charges) on all trains actually paid will be reimbursed.

4: Where a candidate travels by road/steamer from a station connected by rail,he will be paid an amount equal to the rail fare of the entitled class asindicated above, or the fare actually paid for traveling by road/steamer,whichever is less.

5: Where a candidate actually travels by a class in rail lower than the entitledclass as shown above, he will be paid single rail fare by the shortest routeby the lower class, for both the onward and return journeys, subject toproduction of copy of ticket for the onward journeys.

6: Where a candidate travels by bus between two points not connected by rail,he will be reimbursed actual bus fare, provided the same does not exceedthe rail fare of Sleeper Class by mail/express train equivalent to the distancetraveled by bus. The reimbursement will, however, be allowed on productionof the bus ticket.

7: Where the two stations are connected by rail and the candidate performs theonward journey by rail but is not able to produce PNR and ticket number, heshall be paid second class rail fare for both onward and return journeys.However, if the candidate performs the return journey by rail and producescopy of ticket for return journey, he will be reimbursed the difference in faresfor second class and the class of travel for which ticket number is producedsubject to entitlement.

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8: Where journey is performed from a station outside India, reimbursement willbe admissible for the journeys between the port of disembarkation in Indiaand the station where the candidate appears for interview, subject to thishaving been specially agreed to.

9: Traveling allowance for interview, etc. will be restricted to the rail fare or busfare, as the case may be, chargeable by the shortest route from railwaystation/bus stand nearest to the normal place of residence or from which thecandidate actually performs the journey, whichever is nearer to the place ofinterview/test and back to the same station.

14.2 Departmental candidates called for interview along with outside candidates willbe treated as on duty for the period of journey and interview and paid travelingallowance as on tour.

15.0. Travel Allowance for travels to appear as witness in Departmentalinquiries held by Government Authorities, Public Sector Undertakings orSemi-Government Organizations or in a criminal/ civil case before a courtof law to which a Government, a Public Sector Undertaking or a Semi-Government organization is a party or in any arbitration case:

15.1 An employee shall be entitled to receive from the Company in respect of hisattendance before an Authority holding a departmental inquiry or arbitration (inthe organizations/departments mentioned above) or a Court of Law, paymentof traveling allowance as on tour.

15.2 Where an employee is called to an inquiry/arbitration or before a Court of Law(whether criminal or civil) to give evidence as to facts which have come to hisknowledge in the discharge of his official duties, minimum time required for thejourney to be undertaken by him for the purpose, and days on which he isrequired to remain present before the authority holding the inquiry/arbitration,or to appear in the court of law, shall be considered as having been spent onduty:

PROVIDED that if an employee appears to give evidence while he is on leave,the entire time spent shall be treated as part of the leave and he shall not bedeemed to have been recalled to duty.

15.3 Where an employee is called by any authority holding the departmental inquiryor arbitration or a court of law to give evidence as to facts which have come tohis knowledge at a time when he was not in Company’s service, he shall bepaid traveling allowance as on tour.

15.4 Reimbursements received from courts/Organizations/ Departments etc. asmentioned above, if any, shall be deposited with the Company.

16.0 Traveling Allowance to employees under suspension

16.1 An employee under suspension, who is required to perform journey to attendthe departmental enquiry shall be allowed traveling allowance as for a journey ontour from his headquarters to the place where the departmental enquiry is held or

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from the place where at which he has been permitted to reside during suspensionto the place of enquiry, whichever is less. No traveling allowance shall, however,be admissible if the enquiry is held at the outstation at his own request.

16.2 Where an employee, whether he is under suspension or not, performsjourneys to attend Police/CBI/CVC enquiry in connection with a case in which heis suspected to be involved, he shall be entitled to the traveling allowance as fora journey on tour, provided that such journeys are performed with the priorapproval of the competent authority.

16.3 Where an employee undertakes journeys during suspension for appearing in aCourt of Law, as an accused, and is later on acquitted by the court and reinstatedin service but for death or his having attained the age of compulsory retirement,traveling allowance as for the journey on tour shall be reimbursed to him.

16.4 The payment of traveling allowance of the employee under suspension shallbe regulated by the grade /pay of the post held by him immediately prior to hissuspension.

17.0 Where, at the specific request of a client, an employee accompanies theformer on tour or undertakes a tour under special circumstances on the client’sbehalf and has to incur, in consequence thereof, living and other expenses at ascale higher than that laid down in these rules, the Managing Director may, inrelaxation of the relevant rules, authorize such higher expenses actuallyincurred. The claim in such cases will be supported with details/ vouchers.

18.0 T.A. for employee accompanying Foreign Delegations/VIPs.

If an employee is deputed to accompany foreign delegation/VIPs for travelwithin India, the accompanying employee shall, as far as possible, travel by theclass of accommodation to which he is entitled under these rules. In a case,however, where it is considered absolutely necessary for the employee totravel in a higher class of accommodation than his entitled class, along withmembers of the delegation, the employee may be allowed to do so with theprior sanction of the Managing Director. Similarly, the accompanying employeemay, wherever considered necessary, travel by road and by air along with themembers of the delegation/VIPs.

Expenditure on food in transit and other essential incidental expenditure suchas hotel charges, etc. shall also be paid by the Company as for members ofthe delegation/VIPs. Similarly, wherever it is considered absolutely necessarythat the accompanying employee should stay in the same hotel as members ofthe delegation/VIPs, accommodation appropriate to his status may bearranged in that hotel. In such cases the accompanying employee shall beentitled to daily allowance at 1/4th of the normal rate applicable as given inRule 9.2.1, as the case may be, depending on the classification of that city.

19.0 The payment of traveling allowance shall be regulated in accordance with theGovernment's instructions contained in the relevant Supplementary Rules, forthe journeys undertaken in the following type of cases:-

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(a) To the employees, who are nominated to function as an Enquiry Officer, orPresenting Officer, or those who are called to appear as defendant,defence assistant or to give evidence;

(b) To retired employees, including those who are removed/dismissed orcompulsorily retired from service :-

(i) for attending departmental enquiries against them;(ii) for perusal of records/ inspection of documents;(iii) for attending courts in judicial proceedings against them;

(c) To outsiders, including the retired employees, who are nominated tofunction as an Enquiry Officer/Defence Assistant, or those who are called togive evidence in departmental proceedings

20.0 Joining Time

20.1 Joining time shall be granted to an employee on transfer in the interest ofCompany enabling him to join their new post either at the same or a newstation.

20.2 In the case involving transfer from one station to another and also involvingchange of residence, the employee shall be allowed joining time with reference tothe distance between the old headquarters and new headquarters by direct routeand ordinary mode of travel as indicated below:

Distance between old headquartersand new headquarters.

Joining time admissible.

Up to 1 thousand Kms. 10 daysMore than 1 thousand and up to 2thousand Kms.

12 days

More than 2 thousand Kms. 15 days except in cases of travelby air for which the maximum willbe 12 days.

Note: The period of joining time shall include the period spent on journeys.

20.3 The joining time shall commence from the date of relinquishment of charge ofthe old post, if charge is made over in the forenoon, or the following day if thecharge is made over in the afternoon.

20.4 When holidays follow joining time the normal joining time shall be deemed tohave been extended to cover such holidays. In other words, when holidays fallimmediately on expiry of the permissible joining time, the period of joining timeshall stand extended to cover the holidays.

20.5 Not more than one day's joining time shall be allowed to an employee forjoining the new post within the same station which does not involve a changeof residence from one station to another. The term ‘same station’ would meanthe area falling within the jurisdiction of the municipality or corporation

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including such of suburban municipalities, notified areas or cantonments whichare contiguous to the main municipality / corporation.

20.6 No joining time is admissible in case of temporary transfer for a period notexceeding 180 days. Only the actual journey time, as admissible in case ofjourneys on tour, may be allowed.

20.7 Leave in lieu of joining time: When an employee joins the new post withoutavailing of the full joining time, the number of days of joining time as admissiblereduced by the number of days actually availed of shall be credited to his leaveaccount as Earned Leave. The credit of joining time to the leave account willbe subject to usual restriction on accumulation of Earned leave in the leaveaccount.

20.8 Joining Time Pay: An employee on joining time shall be considered as onduty during that period and shall be entitled to be paid joining time pay equal tothe pay which was drawn before relinquishment of charge of the old post. Hewill also be entitled to dearness allowance appropriate to the joining time pay.In addition, he can also draw compensatory allowances like HRA as applicableto the old station from which he was transferred.

21.0 Savings

21.1 T.A claims already settled before the commencement of these rules shall notbe reopened.

21.2 TA claims, which are pending/ submitted hereinafter in respect of journeysalready undertaken before the commencement of these rules, shall beregulated and settled under the rules in force on the dates of undertaking thosejourneys.

21.3 TA claims in respect of journeys undertaken after the commencement of theserules shall be regulated and settled in accordance with the provisions of theserules.

22.0 General

22.1 Instructions in the form of Government decision, explanation, or clarificationcontained in the corresponding / relevant Supplementary Rules regulating thepayment of traveling allowance to the Central government servants and othernon-officials may be considered as guiding principle for deciding an individualcase on any such point, which is not covered by these rules, arising in theCompany.

22.2 In an exceptional case where justification exists, the Managing Director mayallow relaxation of any of these rules, on case to case basis, for reasons to berecorded.

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22.3 Removal of doubts

Where a doubt arises as to the interpretation of any of the provisions of theserules, the matter shall be referred to the Managing Director for final decision.

22.4 Amendments

The Board may amend, modify or add to these rules, from time to time, andall such amendments, modifications or additions shall take effect from thedate stated therein.

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