CREATING GOOD GOVERNANCE STRUCTURE TO STRENGTHEN CONSORTIA: KENYA LIBRARY AND INFORMATION SERVICES CONSORTIUM (KLISC)

BYRosemary Otando

Eifl Country CoordinatorEifl Open Access Country Coordinator

KENYA Rosemary.otando@uonbi.ac.ke

Eifl General Assembly, 12th to 14th November, 2015

What is KLISC?

Consortium formed to share the costs of subscription of PERI e-resources and later any other databases evaluated and acceptable by the Consortium

University of Nairobi (UoN) agreed to host KLISC until such a time that it is able to stand on its own

2003-2010 – University of Nairobi acted as National Coordinator for KLISC

2010- 2014 – Interim Executive selected by Members

2013 - Strategic Plan development and revision of Constitution done which paved way for the Interim Executive being confirmed as Executive Committee in 2014.

To date, University of Nairobi still hosts KLISC

KLISC EXECUTIVE STRUCTURE

2014- to date – Interim confirmed in 2014 AGM for a period of 3 years. This was after two workshops funded by INASP to support the development of Strategic Plan and workshop on “Strengthening of the Consortium”. Aim was to support KLISC to be more Independent

Executive – Chair, Vice Chair, Secretary, Treasurer, 3 other members to manage the Consortium – All are Managers in various Libraries (Library Directors and Deputy Library Directors)

Next Election – 2017 - Executives to be elected by Members as per the Constitution

Country Coordinators - for INASP & Eifl, selected by Executive

Working Committees – was formed by the Executive in 2014 to coordinate KLISC activities

KLISC OBJECTIVES

Launched in 2003;

Members

Public Universities

Private Universities

Government Institutions/Departments

Public Libraries, National Archives, Museums, etc.

Non-Profit National Tertiary Colleges

National Research Institutions

Objectives

To share informatio

n resources in stock

To facilitate capacity

building in libraries

and information centers in

KenyaTo promote the use of

ICTs in information

management

To promote developmen

t of local content

To enhance disseminati

on of information for national developmen

t

STRATEGIES USED

Strong Executive structure in place with functions clearly stated

Quarterly meetings of the executive to assess achievements

Strategic plan and the constitution implementation Capacity building e.g. consortium strengthening

workshops, Website development for communication and

visibility Mentorship – staff attached in developed libraries for

benchmarking Annual General Meeting where yearly activities by

KLISC Working groups are reported

STRATEGIES USE: WORKING COMMITTEES Formed by the Executive in 2014 to coordinate KLISC

activities- Meet once quarterly as situations may demand, and

other times virtually to organize & perform activities in their terms of reference.

At least one member of the Committee should be member of the executive to ensure implementation of planned activities. Report to the Executive after completion of activity

Committee also report in AGM on the activities performed

Committees:Advocacy, Fundraising and Programs

Committee - Provide financial guidance, develop and sustain fundraising strategies to meet financial needs of KLISC and prepare budgets for various KLISC activities.

Licensing Committee - To provide guideline and approach publisher and perform negotiation and licensing tasks for KLISC

ICT and e-Resources Committee - develop, implement & sustain ICT plans

Information Management and Innovation Committee - Standards, Services, Information Literacy Committee – To develop and sustain long range plans for information management for KLISC and recommend KLISC administrative policy with relation to information management innovations, standards, services and information literacy.

Legal Framework Committee - Monitor the legal framework in which KLISC operates and advise the Consortium of relevant changes and develop, implement and manage emerging and existing policy issues of direct relevance to KLISC members,

 Special Needs Committee - Cater for the needs of library users with special needs

STRATEGIES USED: WORKING COMMITTEE

STRATEGIES USED (CONT.):

Payment Model KLISC members subscribe collectively to selected electronic resources. Annual subscription cost varies according to the quotations from the publishers. Total cost is then shared among all the members

based on an agreed-upon formula. (Ksh.) Annual Membership Fee- for activities -20,000

($200) PROPOSED BANDS BAND A: 1000 and below 250,000

($2400) BAND B: 1001 – 5000 460,000

($4,400) BAND C: 5001 – 10,000 650,000 ($6250) BAND D: 10001 – 20000 1,000,000 ($9,600) BAND E: 20001 AND ABOVE 2,000,000 ($19,000)

IMPACT OF STRENGTHENING KLISC GOVERNANCE STRUCTURES

More responsible and independent Consortium with constitution and strategic plan in place

Rapid growth – Currently over 120 members Mentor to other Consortia e.g. Ethiopia, Uganda, etc Achieved yearly planned activities by Working

Committees, e.g. 2014 planned activities included negotiation & e-subscription, & workshop on negotiation- by licensing committee; ICT meeting & workshop, website re-designing- by ICT $ e-resources committee; workshop on repositories- by IMIC committee etc

Members participation in strengthening the consortium

Website for visibility and communication Increased support from member institutions and

partners Increased customer satisfaction as per survey done in

2014

CHALLENGES Due to rapid growth, new members need mentoring

& support Marketing of e-resources Visibility of KLISC Nationally and Internationally With nearly 150 members, it is a complex consortium

hence the need to develop its higher level strategic skills

Still being hosted by the University of Nairobi Insufficient budget for resources & capacity building

– need for government supportFUTURE PRIORITIES Financial Management - Look for strategic grants for

priority work e.g development of repositories, strengthening consortium, marketing and monitoring of e-resources and licensing & negotiation – need to venture into income generating activities

Benchmarking with experienced mentors Influencing policy and decision makers nationally

LET US STRENGTHEN OUR CONSORTIA