Before we go ahead and create an Organizational Structure, let’s have a quick look at the terminology used in the organization structure. 

Structures in SAP HCM

1. Organizational structure. 2. Enterprise structure.

3. Personnel structure

Pay scale structure Applicant structure Wage type structure

1.      Organizational structure: It contains organizational objects /elements. These are called building elements.

Organizational objects / elements are: 

Organizational objects Org. key Organizational unit O

Job C Position S Person P

Cost center K Task T

Task group Ts

If we create any organizational object, System will assign a eight digit numeric number, which is called unique Number.  

1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department, for example. According to how tasks are divided up within an enterprise, this could be a department, group or project team, plant, for example. Organizational units differ from other units in an enterprise such as personnel areas, company codes, business areas etc. These are used to depict structures (administration or accounting, for example) in the corresponding components. 

Kinds of organizational units 

A). Main Organizational unit / Root organizational unit: Whatever the organization we create for the first time is called Main organizational unit.

B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics.

Jobs are used as templates to create Positions that means to say without a job we can’t create a position.

Example:

Manager Engineer Consultant Designer Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. . Positions are created based on jobs; it means to say without a job we can’t create a Position.

Job Position Manager HR manager

  Marketing manager

  Finance manager

  Plant manager Engineer Production engineer

  Site engineer

  Software engineer Consultant SAP HR consultant

  FI/CO consultant

  SD consultant Designer Software designer

  Web designer

1.       Person: An individual, who is listed as an employee in Personnel Administration. A position can be occupied partially, hundred percentage. 

2.       Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.

“Activity which is performed within an organizational unit” 

1. Task group: It is a group of tasks which can be assigned either a job or a position.

* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*

Organizational structure can be created in three procedures. 

1. Simple Maintenance 2. Expert Mode / Detailed Maintenance 3. Organization and Staffing

Comment: If we create organizational Structure in any procedure, the same structure reflects in other two procedures. 

If we create organizational structure in Simple maintenance and Organization and Staffing the relationship between the objects are assigned by the system. Where as in detailed Maintenance the user has to assign the relationship code. 

The relationship between two objects is expressed in three digit numeric characters.

Each and every relation can be expressed in two ways. 

1. Top down àwhich is indicated with B

2. Bottom up àwhich is indicated with A  

For example:

TATA group of business---Bàtop down.

TATA mobiles business-- -Aàbottom up 

In the above Organizational units i.e. BàTATA group of business shows its relationship towards A i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group of business. That means to say TATA mobiles reports to TATA group of business / TATA group of business is the line supervisor of TATA mobiles. 

So we come to know that the lower level organizational object is A

So we come to know that the higher-level organizational object is B 

The relationship codes can be seen through transaction code “OOVK” table name is T778V

The relationship codes:

Relationship code Relationship bottom up Relationship top down

  Indicates with A   Indicates with B     *          

001 Is a subdivision of Is subdivided into   002 Reports (line) to Is line supervisor of   003 Belongs to Incorporates   004 Is subordinate to (disc.) Is disc.supervisor of   005 Is subordinate to Is supervisor of   006 Substitutes for Is substituted by   007 Describes   Is described by   008 Holder   Holder     009 Successor Successor   010 Substitute   Substitute     011 Cost center assignment Cost center assignment 012 Manages... Is managed by...   013 Staffing requirement Staffing requirement   014 Cost distribution Cost distribution   015 Is identical to Is identical to  

017 Is carried out by Carries out   018 Previous org. assignment Previous org. assignment 019 Planned org. change Planned org. change   020 Is a specialization of Is a generalization of   021 Is equipped with Is contained in   022 Requires   Is required by   023 Reserves   Is reserved by   024 Takes place in Is location of   025 Is attended by Takes part in   026 Is held by   Is the instructor for   027 Has a prebooking for Is prebooked for   028 Imparts   Is imparted by   029 Presupposes Is presupposed by   030 Is a specialization of Is a generalization of   031 Requires   Is required by   032 Fulfils   Is fulfilled by   033 Is planned for Can attend   034 Was attended by Attended events of type 035 Is previous job of Is subsequent job of   036 Is organized by Organizes     037 Designated as successor Designated as successor 038 Has potential for Is a potential of   039 Supplies   Is supplied by   040 Was cancelled by Has cancelled   041 Is an equivalent job Is an equivalent job   042 Interests and preferences Interests and preferences 043 Dislikes   Is dislike of   044 Consists Of Is part of     045 Created   Was created by   046 receives   Was created for   047 Contains   Is an element of   048 Application by Application for   049 Is developed by Develops     050 Assesses   Is assessed by   051 Is a session of Is main event of   052 Attends session Is attended by   053 Still requires Is still required by   054 Uses (for attendee) Is used by (attendee)   055 Uses (for bus. event) Is used by (bus. event) 056 Person has cost center Persons on cost center 057 Has attendee apprsl model Is at'ee apprsl model for 058 Has event apprsl model Is event apprsl model for 059 Employee pool Employee pool   060 Capacity assignment Person assignment   061 Equals   Equals     062 Requirement description Requirement description 063 Requires   Defines demand for  

064 Requirements definition Requirements definition 065 Planned assignment Planned assignment   066 Reserve pool assignment Reserve pool assignment

067 Exclusive

temp.assignment Exclusive temp.assignment 068 No shift planning No shift planning   069 Is temporarily done by Works temporarily as 070 Responsible for cost plan Responsible for cost plan 071 Parallel temp.assignment Parallel temp.assignment 072 Shift planning by Shift planner for   077 Passes through Is passed through by   080 Assigned to exposure grp Exposure group contains 081 Higher duty holder Higher duty holder   083 Is Key Position of Incorporates Key Position 088 Dotted Line Reports to Dotted Line Supervises 089 Dotted Line Reports to Dotted Line Includes   090 Is responsibility of Is responsible for   101 Country reassgmt to Country reassgmt from 108 Is assigned to Is assigned to   200 Replaces   Is replaced by   201 Assigned role Role incorporates   202 Notification agent Notification agent   204 Possible roles Possible roles   207 Is identical to Is identical to   208 Is identical to Is identical to   209 Is filled by   Has employment contract 210 Substitutes with profile Substitutes with profile 220 Belongs to has     221 Is object reference of Contains objects   222 Belongs organizationally Incorporates SAP objects 223 Is assigned (valid.per) Incorporates(for valid.) 224 Is object type of Is container instance of 225 Is event of   Has event     226 Is method of Has method   227 Triggers   Is triggered by   228 Terminates Is terminated by   230 Is part of   Contains     231 Assignment exists Assignment exists   232 Has element Is an element of   240 Existence depends on Defines     250 Is responsible for Is responsibility of   262 Reports to Is superior of   263 Belongs (not uniquely) to Incorporates (not unique) 264 Belongs (uniquely) to Incorporates (uniquely) 280 Belongs to system Uses function   281 Belongs to function Has combination   282 Is an element of Has object   283 Sends message Receives message  

290 Has administrator Is adminstrator for   291 Partner agreement Partner agreement   292 Maintains brokers Brokers are maintained 293 Has user for commissions Is user for commissions 299 Is supported by... Supported     300 Is financed by... Finances...   301 Increases   Is increased by   310 Is responsible for Is responsibility of   311 Substitutes for Is substituted by   312 Belongs to (reclassif.) Incorporates (re-valuatn) 313 Reclassified from Reclassified into   314 Is to be financed by Is earmarked for   315 Responsible for Financing Responsible for Financing 400 Is child of   Is parent of   401 Is assigned Is assigned   601 Represents Is Represented By   605 Is an Element Of Includes Element   606 Is attribute ref. for Refers to attributes of 607 Is described by Descriptive element of 620 Is assigned Is assigned   700 Is responsible for Is responsibility of   701 Is assigned Is assigned   710 Fulfils   Is fulfilled by   711 Requires   Is required by   712 Imparts   Is imparted by   750 Vacant position in Incorporates vacant pos. 751 Is responsibility of Is responsible for   752 Fills   Will be filled by   753 Publishes   Published by   754 Publishes in Publishes     755 Application by Application for   756 Has applicant Applied for position in 900 Manager to manager Manager under manager 903 Belongs to (alternative) Incorporates(alternative) 962 Reports to (alternative) Is superior (alternative) 963 Belongs to (preferred) Incorporates (preferred)

 Simple maintenance: 

How to create organizational structure in Simple maintenance? 

PathàSAP easy accessàhuman resourcesàOrganizational managementàExpert mode àSimple Maintenance

Text Transaction code Create

  PPOC_OLD

Change PPOM_OLD

  Display PPOS_OLD

 Enter “PPOC_OLD” in the command field “Or” Go through the path 

Press enterà you will get a screen “Create Organizational Unit” 

 

Here in the above screen enter Organizational unit abbr.

Name of the root organizational unit and its validity period. 

 

After entering abbreviation and name of the unit, enter foundation day of the unit.

Press enter or Press F8 or clicks on create.

Then you will get a screen, which contains unique number organizational key  

 

In the above screen we can see the organizational unit, which we have created.

You can see “o” which specifies org. key (org. unit) and Unique No i.e. 50017316

Through this number we can identify this org. unit.

This organizational unit is known as Main / Root organizational unit. 

HOW TO CREATE SUB ORGANIZATIONAL UNIT: 

We can create sub organizational units.

Select “SSS1” and Press F7

You will get the following screen in which enter abbreviation and name of org. units.

 

Here too, enter abbreviation of the sub organizational units and name.

Press enter  

 

Like the above procedure we can create many organizational Units.  

How can we see this organizational structure in a structural procedure? 

àSelect the root organizational unit i.e. SSS1

Click on -à or

 

Again click on à to get only abbreviation codes

 

HOW TO CREATE JOBS: 

Now we are at a screen known as “organizational structure/ change 

Change the screen, so click on “Staff Assignments” or F8

Now we are into a screen know as “Staff Assignments/ change” 

 

Now you can see a screen, known as “Staff Assignments / Change, where we can create jobs.

So Press F9

 

In the above screen we have defined jobs abbreviations and text,

Then press enter.

Here we can’t see these jobs in organizational structure, but we can get a message on status bar like  

“  

Like this we can create many jobs as per our client requirement 

HOW TO CREATE POSITIONS 

Be sure that you should be at screen “Staff assignments / change:

Select the Organizational unit in which you want to create position

Click on ” ” or F8 

Now I have selected corporate office 

 

Here, enter job i.e. mgr1. 

 

Press enter so that this job will transfer under position field.

 

Here you can create a position

 

Here we can create 999 positions at a time, but here I have created only one position.

Save.

Click on plus mark so that you can see the position 

 

Like this we can create many positions as per our client requirement 

For more information you can see the positions list  

HOW TO CREATE A CHIEF 

Be on the same screen “Staff Assignments/ Change

Select the position to whom you are making as a chief i.e. I am selecting CEO 50017335

Click on Edit àchief positionàCreate. 

 

 

Press enter

Now you can see the chief position

Chief position icon is à

 

REPORTING STRUCTURE

It shows who is boss and who is subordinate and who reports to whom.

Select the organizational units in which you are creating the reporting structure.

For example I am selecting corporate officeàclick on “Go to “and click on reporting structure. 

 

Here we will get screen in which we are going to create a reporting structure. 

 

Now select any position to whom you are making boss. I am selecting Position No 50017327

click on elevateà  

 

Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328 

àPress enter.

 

Like this you can create reporting structure.

For more information you can see the total structure 

 

HOW TO CREATE A TASK

 Click on Go to àclick on Task Maintenance

Select customer task under task type and click on create or F5

 

Here write abbreviation and name of the task and press enter and save so that system will assign a unique number

 

Like this we can create many tasks as per our requirement 

HOW TO ASSIGN A TASK TO A POSITION

Select the position to which we are assigning a task

For example select position no 50017327 and click on “task profile” or F6 

 

Here you can see position, job and Organizational Unit.

Select the position and click on Assign task or F8àenter the abbreviation of task which we have created

Press enter

Again Press enter

 

Now here we can see the task, which we assigned to a position.

ACCOUNT ASSIGNMENT 

In account Assignment we have to assign company code, controlling area, personnel area, personnel sub area and business area to a position.

Select the position to which we are maintaining the account assignment feature, click on Go to àclick on Account Assignmentàselect the position click on “account assignment feature or Shift F7

 

How to assign a cost center to a position  

Select the position and Press F7

 

Now we can see cost center how it is assigned to a position

Which will reflect in Organizational Assignment (0001) infotype

 

How to maintain infotypes

Organizational infotypes are: 

Note: Business area, cost centre and controlling area will be created by the Fi/co consultants. 

1. Where do we create these Organizational objects?  Transaction code “OOOT”

1.   Where do we maintain number ranges to objects? Transaction code “OONR” Table “t77Iv

Where do we see info types in IMG?

Transaction code “OOIT” table name t778t

IT Info type Name            

1000 object   1001 Relationships 1002 Description 1003 Department/Staff 1004 Character   1005 Planned Compensation 1006 Restrictions 1007 Vacancy   1008 Acct. Assignment Features 1009 Health Examinations 1010 Authorities/Resources 1011 Work Schedule 1012 work area   1013 Employee Group/Subgroup 1014 Obsolete   1015 Cost Planning 1016 Standard Profiles

1017 PD Profiles 1018 Cost Distribution 1019 Quota planning 1021 Prices   1023 Availability Indicators 1024 Capacity   1025 Deprec. Meter/Validity 1026 Business Event Info 1027 Site-Dependent Info 1028 Address   1029 Business Event Type Info 1030 Procedure   1031 Room Reservations Info 1032 Mail Address 1033 Scale   1034 Name Format 1035 Schedule   1036 Costs   1037 Billing/Allocation Info 1038 External Key 1039 Shift Group 1040 NICHT MEHR VERWENDEN 1041 Business Event Blocks 1042 Schedule Model 1043 Appraisal Model Info 1044 Results Specification 1045 Valuation   1046 Requirements Attributes 1047 Processing Modules 1048 Proficiency Description 1049 Requirements Attributes 1050 Job Evaluation Results 1051 Survey Results 1060 Business Event Demand 1061 Web Link   1062 Knowledge Link 1063 Info business event grp 1070 Application area 1201 WF Object Method 1205 WF Workflow Definition 1206 WF Work Item Text 1207 Customer Task,replaces TS 1208 SAP Organizational Object 1209 Cost Data   1210 WF Container Definition 1211 WF Container Texts 1212 WF Event Binding 1213 WF Role Binding 1214 WF Other Binding 1216 Function Area Assigned

1217 Classification/Lock Ind. 1218 WF Def. Responsibility 1220 Activity Profiles 1221 Excluded Activities 1222 General Attribute Maint. 1240 Existence Dependency 1250 Prof.Gen.: Authorizations 1251 Prof.Gen.: Specifications 1252 Profile Gen.: Org. Levels 1253 Profile Gen.: Variants 1254 User Variables/Activ.Grps 1260 CIC Profile 1270 CO Group assignment 1403 Exposure: LTA 1404 Exposure: Task 1500 BS element management 1501 Pay scale valuation 1502 Allowance valuation 1503 Service type/category 1504 Budget Updates 1505 Budgeting Rule 1506 Reclassification rule 1507 Teaching hours 1516 Funding Status 1517 Excel Communication 1518 Assignment FM designation 1519 Integration FM 1520 Original budget 1600 Organizer ID (F) 1601 Statutory Specifications 1610 US Job Attributes 1612 WC State and Code 1613 WC State, Code, Attribute 1620 Job Attributes (D) 1630 NQF Unit standard 1631 NQF Qualifications 1632 NQF Outcomes 1633 Equity Attributes (ZA) 1650 Grade (FR) 1651 Grades (BE) 1652 Occupational Categories

       

How to write a description to an object i.e. we have to maintain the infotypes:

1. Select the object to which you are going to write the description, Shift +F4

Here I am selecting

Shift +F4

Select description option.

And click on à

Write the description like

Press enter and save.