Creating a New Transformed

Council

Making a Difference – Oct 2016

Joint Management and Shared Services – Phase 2

v2

The high level business case – reminder of the agreed proposal

7 Sept 2016 -WSC Full Council agrees Option 2TDBC &

WSC in partnership since 2013 Jan 2016 –

meeting with minister

March 2016 – Mandate Report

June 2016 –External Assurance Review

July 2016 –TDBC & WSC Scrutiny

26 July 2016 –TDBC Full Council agrees Option 2

August 2016 – WSC Scrutiny

May & June –Making a Difference events

May & July – ADs briefings

July & Aug –weekly staff and Member drop-ins

May, June & July - JPAG

The Agreed “Proposal”

Essentially to……

• Support the implementation of Option 2 (merger plus transformation)

• Authorised to commence discussions with Secretary of State & LGBC

• Financial approvals for implementation agreed

1. Creation of the new council

• Cities and Local Government Devolution Act 2016 (Section 15)

• Ambition to create new council by no later than 2019

• First formal meeting with civil servants 11 October

• Case to Government Q1 2017

The Creation Of A New Council - Roadmap

5. Transitional Arrangements

6. New Council created

7. Councillors elected – by

April 2019

3. Secretary of State Consideration

2. Case Submitted To Govt

1. Consultation and engagement

4. Secretary of State Decision

Approach To Consultation & Engagement

• yournewcouncil.org - live from end Oct /early Nov

• Proposal summary booklet

• Roadshows / Pop up events

• Your Somerset, Gazette and Free Press

• Live Tweets

• Key Stakeholders identified and engagement plan being developed

Outline Consultation & Engagement Plan

Oct• Create & agree engagement plan

• Commission and create engagement website

• Finalise proposal summary booklet

Nov

• yournewcouncil.org Website live

• Publicity material in Council buildings

• 8/10 weeks of engagement commences

• Letters to key stakeholders

Dec / Jan

• Roadshow events

• Live Tweets

• Gazebo events (farmers markets)

• Your Somerset (13 Dec)

• Articles in Gazette and Free Press

• Consolidating and analysing feedback

2. Transformation

Transformation update

• Ignite – Planning day and commissioned blueprinting.

• Projects list – under Programme umbrella – Resource planning

• Implementation Plan & Resource Plan development

• Staff Design Panel

• UNISON Consultation arrangements agreed

• JPAG & Member Working Groups

Blueprinting Phase – next 3-4 months…….

What Will It Deliver……..?

• New Operating Model

• Implementation Plan

• Detailed Business Case

Extensive Engagement & Staff Participation

• volume and activity analysis and validation

• Testing and challenging assumptions

• Identifying change opportunities

Member Engagement via “Making a Difference Event”

Transformation update – implementation

Transformation update – SWO exit of services and SAP replacement

• Formal agreement for early exit

from SWO signed 30 June 2016

• Services will return from SWO

in 2 phases:

� 1 December 2016: ICT,

Finance, HR Recruitment,

Transactional Procurement

and Customer Contact

� 1 April 2017: Payroll will

transfer to a 3rd party and

our use of SAP systems will

end

• SAP Replacement:

� Advance Computer Software

Group Cedar E5 system for

Finance/Procurement

� For HR/Payroll – discussions are

ongoing with Midland Trent to

provide a Payroll Bureau service

and a hosted HR system

� We have appointed Affinity

Digital to work with us on the

development of the new TDBC

website

Transformation update – accommodation

• Deane House – work continues to consider options

• West Somerset House (CASA) – WSC recently approved project to

accommodate SCC Library, Registrars, Avon & Somerset Police and a

private sector tenant. Completion expected summer 2017

• DLO – new depot at Westpark in Wellington ahead of schedule.

Services are preparing to move in at the end of this year

Coming Next…………..

Coffee & Tea

• Any Questions?

• Tea & Coffee

• Group Exercises