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Richland College. Creating a Comprehensive Institutional Measurement System. Texas Association for Institutional Research March 1, 2007. Fonda Vera, Dean, Planning and Research For Institutional Effectiveness. Gloria Washington, Director, Institutional Effectiveness. Bao Huynh, - PowerPoint PPT Presentation
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Creating a Comprehensive Institutional Measurement System
Richland College
Teaching, Learning, Community Building
1
Fonda Vera,Dean,Planning and Research For Institutional Effectiveness
Texas Association for Institutional ResearchMarch 1, 2007
Gloria Washington,Director,Institutional Effectiveness
Bao Huynh,Director,Institutional Research
Session Overview• Performance Excellence Model• Approaches• Deployment of Approaches• Results and Key Learnings• Integrating and Sharing Key Learnings
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Performance Excellence Model
Deploy
Integrate
Approach
Learn
Richland CollegeCycles of Improvement
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APPROACHES
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Richland CollegeCycles of Improvement
Teaching, Learning, Community Building
AugustAugust- Update 5-year Strategic Plan and 1-year Operational Working Plan- Formalize QEP Focus for coming year
SeptemberSeptember- Board of Trustees formally adopts budget- Finalize KPIs, Measures, and Targets - Publish & implement updated Strategic & 1-year Operational Working Plans-Align Individual and Departmental Plans to updates-Deploy QEP Focus
October October –– NovemberNovember- EOY results received and analyzed- Operational plan modified based on EOY results
DecemberDecember- Publish official, updated 1-year
Operational Plan and EOY report
JanuaryJanuary- College/Departmental/Individuals update plans
based on official Operational Plan
February February -- MarchMarch- Mid-year Review
MayMay- Finalize and submit Operational
Plan/Budget Request for next cycle
June June -- JulyJuly- Board of Trustees budget work session- Staff Progress Discussions
April April - Begin Operational and Budget planning
for next cycle
Start Here
Green circles denote monthly KPI/QEP reviews
AugustAugust- Update 5-year Strategic Plan and 1-year Operational Working Plan- Formalize QEP Focus for coming year
SeptemberSeptember- Board of Trustees formally adopts budget- Finalize KPIs, Measures, and Targets - Publish & implement updated Strategic & 1-year Operational Working Plans-Align Individual and Departmental Plans to updates-Deploy QEP Focus
October October –– NovemberNovember- EOY results received and analyzed- Operational plan modified based on EOY results
DecemberDecember- Publish official, updated 1-year
Operational Plan and EOY report
JanuaryJanuary- College/Departmental/Individuals update plans
based on official Operational Plan
February February -- MarchMarch- Mid-year Review
MayMay- Finalize and submit Operational
Plan/Budget Request for next cycle
June June -- JulyJuly- Board of Trustees budget work session- Staff Progress Discussions
April April - Begin Operational and Budget planning
for next cycle
Start Here
Green circles denote monthly KPI/QEP reviews
Strategic Planning Process
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Goals, KPIs, Measures, Targets
Alignment of Goals
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Interpreting Data
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1.1.1 Contact hours from dual credit and tech-prep2006-2007 Target
Range90% – 100%
207,000 – 230,000
2008-2009 Target Range
90% - 100%
360,000 – 400,000
2010-2011 Target Range
90% - 100%
450,000 – 500,000
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Goals, KPIs, Measures, Targets
1.5.1 # of on-line contact hours2006-2007 Target
Range90% – 100%
1,071,000 – 1,190,000
2008-2009 Target Range
90% - 100%
1,178,100 – 1,309,000
2010-2011 Target Range
90% - 100%
1,295,100 – 1,439,000
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Goals, KPIs, Measures, Targets
2.1.2 % retained through semester in credit classes2006-2007 Target
Range90% – 100%
75.60 – 84.00
2008-2009 Target Range
90% - 100%
76.05 – 84.50
2010-2011 Target Range
90% - 100%
76.95 – 85.50
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Goals, KPIs, Measures, Targets
• Major Surveys
– Community College Survey of Student Engagement
– Noel-Levitz Student Satisfaction Inventory
– Campus Quality Survey
– Assessment of ThunderValues
• Other Departmental Surveys
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Information Management
• Administer one major survey every year
• Segment and Analyze
• Themes across Surveys
• Action Plans to Improve
• User-friendly Reports
• Distribute Widely
• Other Departmental Surveys
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Major Surveys Approaches
DEPLOYMENT OF
APPROACHES
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Richland CollegeCycles of Improvement
Teaching, Learning, Community Building
Organizational Actions are those actions developed by the
senior leadership of the college and are broad in scope.
● ThunderTeam initiates Organizational Actions because of
performance gaps from the End of Year Report, national surveys, or benchmarking
state, district-wide, or DCCCD Board initiatives
strategic college-wide initiatives
All Organizational Actions have supporting Departmental Actions
Organizational Actions are those actions developed by the senior leadership of the college and are broad in scope.
● ThunderTeam initiates Organizational Actions because of
performance gaps from the End of Year Report, national surveys, or benchmarking
state, district-wide, or DCCCD Board initiatives
strategic college-wide initiatives
All Organizational Actions have supporting Departmental Actions
Organizational Actions are those actions developed by the senior leadership of the college and are broad in scope.
● ThunderTeam initiates Organizational Actions because of
performance gaps from the End of Year Report, national surveys, or benchmarking
state, district-wide, or DCCCD Board initiatives
strategic college-wide initiatives
All Organizational Actions have supporting Departmental Actions
Organizational Actions are those actions developed by the senior leadership of the college and are broad in scope.
● ThunderTeam initiates Organizational Actions because of
performance gaps from the End of Year Report, national surveys, or benchmarking
state, district-wide, or DCCCD Board initiatives
strategic college-wide initiatives
All Organizational Actions have supporting Departmental Actions
Organizational Actions
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Organizational Action Plans
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Departmental Actions
• Departments or work units initiate Departmental Actions in support of:
– an Organizational Action or – a department-specific performance gap or initiative.
• Departmental Actions respond only to those Organizational Actions
that are relevant for their work area. • Departmental Actions are not required if one of these conditions does
not exist.
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• Departments or work units initiate Departmental Actions
in support of:
– an Organizational Action or – a department-specific performance gap or initiative.
• Departmental Actions respond only to those Organizational Actions that
are relevant for their work area. • Departmental Actions are not required if one of these conditions does
not exist.
• Departments or work units initiate Departmental Actions in support of:
– an Organizational Action or – a department-specific performance gap or initiative.
• Departmental Actions respond only to those
Organizational Actions that are relevant for their work area.
• Departmental Actions are not required if one of these conditions does
not exist.
• Departments or work units initiate Departmental Actions in support of:
– an Organizational Action or – a department-specific performance gap or initiative.
• Departmental Actions respond only to those Organizational Actions
that are relevant for their work area. • Departmental Actions are not required if one of these
conditions does not exist.
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Process Improvement/Implementation Plan (PIIP)8-step process to:• document implementation of new
processes/programs • improve existing processes/programs
Process Improvement /Implementation Plan
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Process Improvement
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Pilot/Implement Approach
44
DevelopSolution
33
IdentifyRoot
Cause
22
AssignOwnership
11
IdentifyImprovement
Need
66
MeasureImpact
77
DisseminateResults
88
Evaluate theProcess
RLC Evaluation &Improvement
Approach
Integrate Approach
Deploy
Learn
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Identify Improvement NeedAssign OwnershipIdentify Root CauseDevelop Solution
Benchmarking Process
The Benchmarking Process provides a standardized institutional process for investigating best/better practices.
Through this system, best/better practices are:• Proposed• Accepted for further research and review• Assigned to a process owner• Adopted, revised or rejected
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Benchmarking Form
Thunion Report
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Thunion Report - Layer 1
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Thunion Report - Layer 2
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Thunion Report - Layer 3
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1.1.1 Contact hours from dual credit and tech-prep2006-2007 Target Range
90% – 100%
207,000 – 230,000
Performanceas of
December 2006
85,216
Score
9.26
Adjusted Score
9.26
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Thunion Report - Raw Data
34
Thunion Report - Raw Data
1.5.1 # of on-line contact hours 2006-2007 Target Range
90% – 100%
1,071,000 – 1,190,000
Performanceas of
December 2006
303,280
Score
6.37
Adjusted Score
6.37
35
Thunion Report - Raw Data
2.1.2 % retained through semester in credit classes2006-2007 Target Range
90% – 100%
75.60 – 84.00
Performanceas of
December 2006
83.78
Score
9.97
Adjusted Score
9.97
RESULTS AND KEY
LEARNINGS
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Richland CollegeCycles of Improvement
Teaching, Learning, Community Building
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Student Success Results - End of Year
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Dual Credit Contact Hours
Market Share of Service Area
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Organization Nature of Benchmark Activity
Ritz-Carlton ThunderValue-of-the-Week
Texas Nameplate Dashboard
Bank One Customer service “Front Counter”
Walt Disney Company Interview/screening, Orientation
Starbucks & the “Experience Music Project”
Experience Engineering for T-duck Hall & Future Buildings
Southwest, Container Store Employee culture
Branch-Smith Printing Supplier/Partner Score Card
Presbyterian Hosp of Dallas Employee professional development
Saint Luke’s Hospital Performance Excellence Model
Outside Higher Education: Comparative Information
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• Enrollment Projections
• Daily Registration Comparative Reports
• Facility Use for Class Scheduling Effectiveness
• Discipline and Program Review
• Market Share Analysis
• Trended Grade Distribution Reports
• Survey Results with Themes & Next Steps
• Monthly Employee Diversity Reports
Types of Analysis
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Daily Enrollment Comparison District Colleges
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On-line Contact Hours
# On-line Contact Hours
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
2002-2003 2003-2004 2004-2005 2005-2006
INTEGRATING AND
SHARING KEY
LEARNINGS
44
Richland CollegeCycles of Improvement
Teaching, Learning, Community Building
Richland College Shared Learnings
Posting of:• PIIP documents• Benchmarking reports• QEP activities and reports • Executive summaries and next steps for
all major surveys• Monthly Thunion Report Card• Annual End of Year Report
Teaching, Learning, Community Building
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The Richland CollegeMeasurement System Philosophy
• ADLI for Continuous Improvement• Data Informed - Not data-driven• Measure what is key• Segment for greater understanding• User-friendly Strategies and Reports• Benchmark Best Practices• Take action• Evaluate
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Creating a Comprehensive Institutional Measurement System
Richland College
Teaching, Learning, Community Building
47
Fonda Vera,Dean,Planning and Research For Institutional Effectiveness
Texas Association for Institutional ResearchMarch 1, 2007
Gloria Washington,Director,Institutional Effectiveness
Bao Huynh,Director,Institutional Research