Create Settlement Rules for Final Settlement · Web viewPurpose Use this procedure to create settlement rules for desired line items (i.e. invoices, journal entries, etc.) that have

Work InstructionFunctional Area: Project Systems Create Settlement Rules for Final Settlement

Purpose

Use this procedure to create settlement rules for desired line items (i.e. invoices, journal entries, etc.) that have been posted to a WBS element for a specific fixed asset.

Trigger

Perform this procedure when a project is ready for final settlement. Typically, final settlement begins when the project has reached Phase 6 (Construction Closeout) and beneficial occupancy has occurred. A project may remain in Phase 6 across fiscal years; therefore, there is the possibility that costs will be settled in more than one fiscal year.

Prerequisites

Project definition and WBS elements must exist.

Menu Path

Use the following menu path to begin this transaction:

Select Accounting Project System Financials Period-End Closing Single Functions Settlement Line Item Apportionment to go to the Display Project Settlement Line Items screen.

Transaction Code

CJIC

Helpful Hints

The final settlement will only become viable when costs have been settled to an Asset Under Construction (AuC).

There are various icons available on the report toolbar to assist in creating the desired layout. Layouts can be saved and used for future reports.

The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).

On certain screens you may have to scroll to view some data entry fields. This functionality will be useful when different settlement rules are created to differentiate

costs for moveable equipment and equipment capitalized as part of the building. After the settlement rules are created, the actual settlement can be performed with either transaction CJ88 or CJ8G.

After the settlement rules have been created, follow the menu path Environment Settlementto drill-down to transactionCJ88(Settle Individual WBS Elements).


Procedure

1. Start the transaction using the menu path or transaction code.

2. Perform one of the following:If the Set Controlling Area window Go ToAppears Step 3Does not appear Step 5

Set Controlling Area

3. As required, complete/review the following fields:

Field R/O/C Description

Controlling Area Required Self-contained organizational unit for cost accounting

Example:UC

4.Click .

5. Perform one of the following:If the Enter profile window Go ToAppears Step 6Does not appear Step 8

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© University of Cincinnati 2/12


Enter profile



Database prof. Required Key identifying a profile for selecting data from the database; This is the Project information system profile.

Example:000000000001

7.Click .

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Display Project Settlement Line Items



WBS Element Required Work Breakdown Structure Element

Example:98088D10

Enter the WBS element.

Depreciation area Required Represents methods to depreciate and retire assets; Examples include book, tax, and cost accounting

Example:1

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Layout Required Determines the list format for the report

Example:1SAP

Any layout can be used. However, variant layouts can be utilized to create a more effective layout. See Helpful Hints section for more detail.

9.Click .

Distribute Line Items for Capital Investment Project

10. Review the displayed information.

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The traffic light indicates the settlement rule status. A indicates a l ine item that

requires processing for final settlement rules. A indicates distribution rules have been applied to a line item.

11.Click to the left of the line item you want to process or click to select all rows.

12. Click .

Maintain Settlement Rule: Overview


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Cat Required Code for the category to which the work center belongs

Example:FXA

Select object to receive amounts settled. Categories include Fixed Asset, Cost Center,

Order, and G/L Account. Click to select category from drop-down list.

Settlement Receiver Required The key identifying the object to which costs are allocated during the settlement procedure

Example:14000001-0

Enter the receiver of the settled costs.

Click to select settlement receiver from drop-down list.

% Conditional Specifies the percentage, at which costs collected in the sender object are distributed to the specified settlement receiver

Example:100

You must enter either a % or an amount. Enter the settlement percentage.

Amount Conditional Indicates the value of the line item of an accounting document

Example:150

You must enter either a % or an amount. Enter the settlement amount.

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No. Optional Sorting number used to define the sequence of objects in a list

Example:1

Sequence of settlement rules on this page

(From period) Optional Beginning value to be entered when specifying a range

Example:5

Enter the starting period for the settlement rule. Field can be left blank.

(From fiscal yr) Optional Field for the year from which a distribution rule is to apply

Example:2005

Enter the starting fiscal year for the settlement rule. Field can be left blank.

(To period) Optional Ending value to be entered when specifying range

Example:12

Enter the ending period for the settlement rule. Field can be left blank.

(To fiscal year) Optional Field for the year up to and including to which a distribution rule is to apply

Example:2006

Enter ending period for the settlement rule. Field can be left blank.

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14.Click .

Distribute Line Items for Capital Investment Project (2)

15. Perform one of the following:

If Then Go To

You need to process more line itemsClick to the left of the line item you

want to process or click to select all rows.

Step 12

You are finished process line itemsClick .

The system displays the message, “Distribution rules saved.”

Step 19

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16. Perform one of the following:If ThenYou want to proceed to the Settle Individual WBS Elements transaction

1. Follow menu path Environment Settlementto drill-down to transactionCJ88.

2. Refer to work instruction Settle Individual WBS Elements for details.

Exit this transaction ---

17.Click .

Distribute Line Items for Capital Investment Project (3)

18. Click .

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Display Project Settlement Line Items (2)

19.Click until you return to the SAP Easy Access screen.

20. You have completed this transaction.

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Result

You have created settlement rules for specific line items for a WBS Element.

Comments

None

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Documents

Create Settlement Rules for Final Settlement · Web viewPurpose Use this procedure to create settlement rules for desired line items (i.e. invoices, journal entries, etc.) that have