Create a Vendor Master Record-XK01,FK01

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Posted by Manoj Kanwar Rathore

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Create a Vendor Master Record-XK01,FK01

FEB 8

Overview

Use this transaction to create a new Vendor Master Record. Vendor Master Records contain supplier

information that defaults to a system task when you enter the vendor number. You can create a recordfrom scratch or copy an existing record.

Menu Path

From the SAP R/3 Screen, select the path:

Logistics >> Materials management >> Purchasing >>

(new menu) Master data >> Vendor >> Central >> Create

Fast Path

At the Command Line, enter:

/NXK01



Create Vendor: Initial Screen

Key Fields (Complete or Review)

Vendor

To create a vendor master for a different purchasing organization, enter the vendor account

number. Otherwise, leave blank.

Company code

Enter CUR for MIT.

Purch. organization

Enter one of the following purchasing organization codes:

GPO General Purchasing

SUB Subcontracts

Account group

Enter one of the following account group codes:

LIEF MIT vendorKRED MIT accounts payable vendorTRAV Travel reimbursement vendorTo tie the vendor master with a reference vendor, enterinformation in the following three fields, located in the Reference Box.

Note: The information from the reference vendor defaults to the Vendor Master Record being created.

Vendor



If using a reference vendor, enter the reference vendor number.

(F4) to access a matchcode.

Company code

If using a reference vendor, enter CUR for MIT.

Purchase organization

If using a reference vendor, enter one of the following purchase organization codes:

GPO General PurchasingSUB Subcontracts

Next Step…

(ENTER) to access the Create Vendor: Address Screen.

Create Vendor: Address Screen


Name

Enter the vendor’s company name.

Search term

Enter the vendor’s abbreviated or short name to be used when searching for this vendor account.



Street

Enter the vendor’s full street address.

Note: If a foreign vendor has a street address and a PO box, enter both in the street field (e.g., enter“123 Main Street, PO Box 123″).

PO box

Enter the post office box number of the vendor.

City

Enter the vendor’s city.

Postal code

Enter the vendor’s zip code.

P. O. Box city

Enter any additional address information.

PO box PCode

Enter the postal code for the post office box if known.

Country

Enter the vendor’s abbreviated country name.

(F4) to access the full list.

Region

Enter the vendor’s abbreviated state name.


Language

Enter E for English.



Telephone1

Enter the vendor’s telephone number.

Fax number

Enter the vendor’s facsimile number if known.

Next Step…

(ENTER) to access the Create Vendor: Control Data Screen.

Create Vendor: Control Data Screen


Tax code 1

To create an employee or sole proprietor vendor master record, enter the individual’s Social Security

number if known.

Tax code 2

To create an employee vendor master record, enter the vendor’s Federal Employer Identificationnumber if known.

Sole proprietor

Click if the vendor is a sole proprietor.

Tax juris. code



Enter the tax jurisdiction code for the city to which the goods are supplied if known.


Cred. info no.

Enter the Dun & Bradstreet number as a reference for the credit agency if known.

Last ext. review

Enter the last date on which the credit data of the customer or vendor was checked externally if

known.

Next Step…

(ENTER) to access the Create Vendor: Payment Transactions Screen (Part 1).

Create Vendor: Payment Transactions Screen (Part 1)


Ctry

Enter the code of the country in which the vendor’s bank is located.


Bank key

Enter the Federal Reserve bank code (i.e., ABA or Chips number) that uniquely identifies thevendor’s bank.




Bank account

Enter the vendor’s bank account number.

Reference details

Enter any additional specifications for the bank details of the customer/vendor.

Collection

To indicate there is collection authorization for customers, click the box.

Alternative payee

To have automatic payments made to a different vendor, enter an account number.


Payee in document

To indicate that an alternate payee in the document is allowed, click.

DME indicator

Enter the data medium exchange indicator code if known.


Instruction key

Enter the instruction key for data medium exchange if known.


Next Step…

(ENTER) to access the Create Vendor: Accounting info. Screen.



Create Vendor: Accounting info. Screen


Reconcil. acct

Enter 200010 to indicate the AP Reconciliation Account for Vendors as the vendor’s G/Lreconciliation account.

Minority indic.

Enter the code indicating whether the vendor is a small or minority-owned business.


W. tax code

If the vendor is not subject to 1099 reporting, leave blank. Otherwise, enter the withholding taxcode.


Exemption no.

If the vendor is exempt from any withholding tax, enter the exemption certificate number.

Otherwise, leave blank.

Wth. tx cty

If the vendor is subject to 1042 reporting and is non-exempt, enter the withholding tax countrycode. Otherwise, leave blank.




Valid until

If the vendor is exempt, enter the date on which the exemption from withholding tax runs out.

Otherwise, leave blank.

Prev. acct. no.

Enter the vendor’s previous VAPS number if known.

Next Step…

(ENTER) to access the Create Vendor: Payment Transactions Screen (Part 2).

Create Vendor: Payment Transactions Screen (Part 2)


Payment terms

Enter ZB00 to indicate the terms of payment being within 30 days due net.


Chk double inv.

Click the box to have the system automatically check for duplicate invoices when posting is made tothe vendor account.

Payment methods



Enter C to indicate the method used to pay the vendor is by Check.

Payment block

Enter the block for payment code for the vendor account if known.


Alternat. payee

Enter the account number of the alternate payee if known.


House bank

Enter SHAWM to indicate the ID for the house bank.


Individual pmnt

Click the box to indicate that all items are to be paid separately during automatic payment

transaction.

Grouping key

Enter 01 to indicate Document Types.

Next Step…

(ENTER) to access the Create Vendor: Correspondence Screen.

Create Vendor: Correspondence Screen




Dunn. procedure

Enter 0002 to indicate MIT Dunning Procedure for Accounts Payable.

Acct at vendor

Enter our account number at the vendor if known.

Account memo

Enter any additional information concerning the vendor.

Next Step…

(ENTER) to access the Create Vendor: Purchasing Data Screen.

Create Vendor: Purchasing Data Screen


Order currency

Enter USD to indicate US dollars as the purchase order currency.




Terms of paymnt

Enter ZB00 to indicate the terms of payment being within 30 days due net.


Control of price dt.

Enter the date used in the price determination process if known.


Salesperson

Enter the name of the responsible salesperson at the vendor’s office if known.

Telephone

Enter the salesperson’s telephone number if known.

Purchase group

Enter the purchasing group if known.


Planned Deliv. Time

Enter the planned delivery time in days if known.

Required Selection

Click the box beside one or more of the following fields in the Control Data Box:



GR-based inv. verif.

To indicate GR-based invoice verification.

ERS

To indicate evaluated receipt settlement.

Automatic PO

To indicate that purchase orders are to be generated automatically from purchase requisitions if therequisition has been assigned to the vendor.

Subseq. sett.

To indicate if the vendor is subject to subsequent settlement accounting.

B.vol.comp./ag.

To indicate a comparison/agreement of business volumes is necessary.

Next Step…

(ENTER) to access the Create Vendor: Partner functions Screen.

Create Vendor: Partner functions Screen


Partner function



Enter the abbreviated form of the name that identifies the partner function if known.

Number

Enter the number of the business partner in the Vendor Master Record if known.


DP

Click to indicate default partner for the particular partner function.

Next Step…

(F11) to save the Vendor Master Record. The Create Vendor: Initial Screen reappears, and a messageindicating that the vendor record has been created appears in the System Message Line at the bottom

of the screen.

Copyright © 1996, Massachusetts Institute of Technology. All rights reserved.

About Manoj Kanwar Rathore

I am Manoj Kanwar Rathore. I am a SAP FICO Consultant, Chartered Accountant, certified IFRS andcertified SOX professional. I have passion to work on SAP ERP, reading books and learning/sharingpeers/my knowledge.

View all posts by Manoj Kanwar Rathore »Posted on February 8, 2011, in SAP FI. Bookmark the permalink. Leave a Comment.

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Create a Vendor Master Record-XK01,FK01