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Department of Student Affairs: Sport

CPUT Sport Indaba 2010 Report

“Taking Stock of Sport at CPUT and Charting a Way to the Future”

Date: 14 August 2010

Time: 8:30—16:30

Venue: Auditorium, CPUT Bellville Campus

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Table of Content

1. Introduction 3

2. Purpose of the Sport Indaba 4

3. Sport Indaba Delegates 5

4. The Indaba 6

4.1 The Formal Presentations: Session I 7

4.2 Open Discussion 10

4.3 The Formal Presentations: Session II 11

5. Breakaway Sessions 13

6. Recommendations from the Breakaway Sessions 14

7. Sport Interim Working Committee 15

Appendices 16

Appendix A: Sport Indaba Programme 17

Appendix B: Facilities Comparison 19

Appendix C: Possible Structures for Sport Development: Sport Forum 20

Appendix D: Sport Indaba Photo Gallery 21

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1. Introduction

After months of planning, the Department of Student Affairs hosted the Sport Indaba on

the 14th of August 2010 as part of its broader restructuring efforts in the different

spheres of its operations, including Sport (for the programme, see Appendix A). The

Sport Indaba was a response to the requests that had been made by students for such a

gathering. But it was also, on the part of the Department of Student Affairs (DSA): Sport,

as a result of the recognition of the changed environment in which we operate: the

changed higher education landscape, student and staff demographics, and the changes

in students’ needs and of the trends in sport.

In organising the Indaba (Indaba is a Nguni word which refers to a council or conference

organised to discuss important matters), the aim was to:

present the current realities in which we as a Department operate and juxtapose

these realities with the various expectations that various stakeholders have of

us;

listen to and consider the views of various stakeholders regarding sport at CPUT;

engage in an open, frank and constructive critical dialogue about the nature and

shape of sport at CPUT;

interrogate the role, purpose and intended outcomes of sport at CPUT and

develop a common vision and understanding of what sport at CPUT should be all

about;

explore various ways and/or models to improve the way in which we develop

our students through sport and take sport to another level; and

improve on and develop new systems, structures and procedures for sport

development at CPUT.

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Some of the expected outcomes that we, as the DSA: Sport, had for the gathering

included:

getting a clear directive from the key stakeholders about the nature and shape of

sport at CPUT;

improved working relationships amongst the various stakeholders with a

concern for sport;

more opportunities for dialogue and the moulding of a common purpose/vision/

focus; and

the development of interim and later permanent structures, systems and

procedures for sport at CPUT.

Mr Bennett Bailey, an alumnus of CPUT, was chosen to be the facilitator of the

gathering. Mr Bailey was very active in the struggle against apartheid during and after

his student days. He later became the President of the South African Football

Association (SAFA): Cape Town and is currently the acting Director of Sport Promotion in

the Western Cape Department of Cultural Affairs and Sport.

2. Purpose of the Sport Indaba

Two broad purposes were developed for the Indaba, namely:

1. To take stock of and critically interrogate sport in its current configuration at CPUT. Amongst the questions to be interrogated in line with this purpose, were the following: a. what are the current realities of Sport at CPUT? b. what are the challenges facing Sport development at CPUT? c. what is the purpose or goal of Sport at CPUT; is it for recreational,

competitive or other purposes?

2. To chart a way forward by: a. envisioning what Sport at CPUT should look like in the next 3-5 years; b. developing a new paradigm for Sport development at CPUT; and c. improving and developing new systems, structures and procedures for Sport

development at CPUT.

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3. Sport Indaba Delegates

As part of the preparatory processes, a number of key role players were identified and a

decision was made that delegates to the Indaba should include representation from the

following sectors of the Cape Peninsula University of Technology (CPUT) community:

i. students who participate in sport;

ii. staff involved in sport development;

iii. sport management;

iv. students from the Residences;

v. staff from the Residences;

vi. student leadership;

vii. staff whose areas of work at CPUT impact on Sport (Executive Management,

Human Resources, Finance, various Campus Managers, staff of the

Transformation Office, Facilities, Security, etc.); and

viii. academic staff (Department of Sport Management).

A total of 130 representatives, including the Executive Management, were invited to

the Sport Indaba. Those delegates who wished to make formal presentations at the

gathering were given seven (7) weeks by which to submit their presentation and, sadly,

by the date that was set as the deadline, only four (4) presentations were received.

One hundred and fifteen (115) individuals accepted the invitation and confirmed their

attendance but a total of eighty-two (82) delegates attended the Sport Indaba,

representing a cross section of the University community ranging from staff, students

and sport managers (see Appendix D for photo gallery of the Indaba proceedings). The

breakdown of the attendees is as follows:

DSA Staff

Residence Staff

Staff from other Depts.

Sport Management

Sport Students

Residence Students

Student Leadership

13 3 3 19 21 15 8

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Without a doubt, the majority of the attendees were students who made up more than

half of the delegates and they certainly ensured that their views were heard and

considered at the Indaba.

4. The Indaba

The welcoming address was delivered by the Human Resources Department Director,

Mr Charles Gilbert, on behalf of the Executive Director: Dean of Students, Mrs Cora Njoli

Motale. The HOD: Student Affairs, Mr Sibusiso Chalufu, then relayed the message from

the Dean of Students, which included the comments that:

The Sport Indaba was a historical gathering in the history of both the old Cape

Tech and Pen Tech;

We must acknowledge the inputs from student leadership for their concerns

about Sport at CPUT;

The gathering is the beginning of a journey where we can draw from various

people’s expertise and experiences; and

The Sport Indaba is all about conversation and not about being judgmental: we

need to acknowledge those things that are working and improve upon them.

Mrs Njoli Motale indicated that the Executive Management members would have liked

to be at the gathering, but unfortunately they were involved in various other

engagements (e.g., the Vice-Chancellor was part of the HSRC panel meeting in Gauteng).

Mr Chalufu thereafter presented a brief background to the Sport Indaba and further

outlined the purpose and expected outcomes of the gathering. The facilitator, Mr Bailey,

then apprised the delegates of the modus operandi and the ground rules of the Sport

Indaba.

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4.1 The Formal Presentations: Session I

The first formal presentation by Mr Quinton Summers, a Sport Development Officer in

the DSA, was entitled, “Sport at CPUT: Current Realities.” Some of the highlights of Mr

Summers’ presentation included the following:

A brief background of Sport at CPUT, including issues around the merger.

The challenges faced by CPUT Sport such as:

o Staffing; o Academic calendar; o Multi-campus dynamics; o Demands of Residence Sport versus lack of facilities and lack of cohesion

amongst stakeholders; o Marketing of sport activities and events; o Lack of sustainability, particularly Junior structures; o Transport logistics; and o Facilities.

Highlights of the DSA: Sport areas of focus where students can participate in and

represent CPUT:

o Recreational sport o Competitive sport: Club, Provincial, National, USSA (University Sport

South Africa), and International.

Mr Summers concluded by indicating that the challenges hamper our ability to

realize our true potential and that the odds are stacked in favour of Universities

that are privileged.

The second presentation by Mrs Ilhaam Groenewald, the HOD: Sport Administration

(UWC) and USSA Chairperson, focused on the “FNB Varsity Cup.” During her

presentation Mrs Groenewald highlighted the following key points:

The Varsity Cup was the brainchild of, amongst others, Francois Pienaar.

In its infancy four (4) universities (2003) were involved, but it grew to its current

form of eight (8) universities.

In 2009 it was decided to increase the competition with the FNB Varsity Shield

and by 2014 the Varsity Cup would have increased to ten (10) university teams

and the winners of the Varsity Shield will automatically be promoted into the

Varsity Cup while the last placed team will be relegated to the Varsity Shield.

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A number of players have achieved contracts coming through this tournament.

Amongst some of the success factors outlined were the following:

o A focus on player base which requires sustainable development programmes (e.g., club and residence leagues);

o Need to meet the primary objectives of a university, i.e., a balanced lifestyle to ensure success for both academic and on the field achievements;

o Dedicated funding in the form of bursaries; o Well-maintained facilities; o Full-time coaching with assistant; o Full-time administrator/manager and assistant to only focus on rugby;

and o University Executive Management commitment, support and buy-in.

Varsity Cup requires long-term planning, starting at club level.

Some of the obstacles to the Varsity Cup include:

A lack of adequate training facilities; A lack of adequate match facilities (e.g., a stadium with floodlights that can host

up to 5000 spectators and accommodate live TV coverage of the matches); A rugby budget that can cater for the needs of rugby at Varsity Cup level; A rugby budget that is sufficient enough to pay non-students who are currently

allowed to play in the Varsity Cup; A rugby budget for rugby bursaries; and A rugby budget that can attract the best rugby coaches available.

The third presentation in Session I entitled “Sport at CPUT: From Current Realities to

Future Possibilities” was presented by Mr Tyrone Africa, a Sport Development Officer in

the DSA. Mr Africa’s presentation began with a quick comparison of the facilities

amongst the HEIs in the Western Cape (UCT, UWC, US) and CPUT, with a focus on Cape

Town, Bellville and Wellington campuses (see Appendix B). Then he gave a pictorial

facilities comparison presentation using Stellenbosch University as a case study. During

this presentation it became glaringly clear that CPUT is a few decades behind with

regards to sport facilities as compared to the ‘industry leaders’ such as the University of

Stellenbosch (US).

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Drawing from Mrs Groenewald’s comments that Stellenbosch University was a monster

when it comes to rugby, Mr Africa alluded to the fact that it was an even bigger monster

in so far as facilities are concerned. Amongst some of the future possibilities that the

Department of Student Affairs: Sport wanted to focus its attention on were the

following:

Improved internal transport system that extends to Residences and across all campuses;

Improved and upgraded indoor and outdoor recreational and sports specific facilities;

Improved relationships amongst all sport stakeholders of CPUT; Appointment of a Sport Marketing Officer to attend to promotion of DSA Sports

matters; Appointment of DSA Sport/Residence Coordinator; Appointment of sufficient sports staff on all campuses; Merger of clubs where possible and form closer working relationships amongst

CPUT clubs on the different campuses ; and Form and apply best practice of a Sport Forum in order to allow for more

collective and constructive input into CPUT Sports affairs. In terms of structural reconfiguration of sport at CPUT, the Sport Forum (see Appendix

C) was presented as one possibility for consideration by the delegates. Local Sport

Forums (LSFs) per campus would be made up of:

All Sport Development Officers (SDOs) from each campus; Residence representatives; Representatives from all Sport codes; The Local SRC Sports, Arts and Culture Officers; and Co-opted staff members.

Members elected from the LSFs would then form the Central Sport Forum (CSF), which

will be constituted as follows:

SDOs; Elected student representatives (Residences/SRC); Elected Sport code representatives; and Elected co-opted staff.

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The following action steps going forward were proposed for consideration during the

plenary sessions:

Formation of an Interim Working Committee (IWC) – at the conclusion of the Sport Indaba

Formation of LSFs – by the end of October 2010 Formation of the CSF – by the end of March 2011 Launch of the CSF – by the end of April 2011 Benchmarking Tour – by the end of May 2011. ..........

4.2 Open Discussion

The floor was open for delegates to comment, seek clarification or raise issues

emanating from the preceding three presentations. Instead of focusing on the

presentations, the student component of the Indaba used the opportunity to vent out

their anger and frustrations about certain aspects of the Sport operations in the DSA.

For the most part, these were campus-based operational matters (e.g., regarding the

availability of facilities) which were better dealt with, with the concerned Sport

Development Officers at those particular campuses.

Although it seemed as though things were getting out of control, with some students’

expressions taking on aggressive and confrontational tones, in the end the whole

exercise of venting out resulted in the Indaba proceeding smoothly thenceforth,

following the blowing off of some steam. It would seem that some students had waited

for far too long for an opportunity to express their anger and frustrations and therefore

used the opportunity to “vent off” their feelings. Notwithstanding the fact that a

number of the matters raised by students were legitimate issues that needed to be

addressed, as already alluded to, some of the issues were merely operational matters

which could have been easily addressed through direct interaction with specific Sport

Development Officers in the specific campuses.

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4.3 The Formal Presentations: Session II

The first presentation of Session II was by Mr Johan Bleeker representing the CPUT

Gardens Rugby Club. His presentation entitled “Benefits of CPUT Gardens Rugby to

CPUT Sport” began by sketching the background and an overview of the current

situation at the Club, namely that:

The Club has been affiliated to WP Rugby for 113 years since 1897 It has had a firm relationship with CPUT for 28 years since 1982 It is one of only 2 Clubs in Cape Town with its own fields It is one of 24 out of 90 WP Clubs with under 20 teams It is one of 8 “Black” Clubs in WP There are 3 senior teams which consist of both CPUT students and other players There are 2 under 20 teams made up of mainly CPUT students.

Amongst the areas of critique presented by Bleeker were the following aspects:

Limited involvement of CPUT in Club affairs CPUT students who are lost to other Clubs in WP Lack of a programme to attract CPUT players to the Club.

The following were presented as recommendations by Bleeker:

CPUT to appoint members to the Club committee as provided for in the Club Constitution, in order to create a CPUT Gardens Rugby Management Committee

Development of incentive schemes to stop the loss of players to other Clubs, and motivate more students to participate in the Club through:

o Full or partial bursaries; o Reduced student fees; o Club to offer more facilities to create support and bond students; o Attract more students to support games; and o Re-introduce inter-school competitions that were previously held on

Wednesdays.

Incorporate Bellville Campus students to the Club given that the transport will be going against traffic.

Allow the Club to facilitate CPUT’s participation in the Varsity Cup – something that can be achieved with a strong player base as recommended above.

Let the Varsity Cup be played under CPUT name and after the completion of Varsity Cup, students then play for CPUT Gardens in the WP League.

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The next presentation was by Mr Matome Mokoena, the Panthers Basketball Coach and

a CPUT staff members working in the International Office. Moving from the premise that

Sports can be used to make a positive impact in communities around us by promoting

the goal of education for all, Mr Mokoena stressed the need for harmony amongst the

various sport stakeholders and that we should work towards a CPUT identity.

He also highlighted the following aspects:

The use of technology to the fullest by sharing and sending information via email and the internet.

Partnering with NGOs and local communities to teach young people life skills through sport.

Collaboration with academic departments, e.g., collaborating with Mechanical Engineering Department to manufacture equipment for some of the sport facilities = a win-win situation with students earning marks while sport gains valuable facilities.

Archiving of sporting events with the highlights being used on Sport website. Living lab concept, with synergy between the Curriculum and Sport at CPUT.

Examples include working with: o Business Faculty (Public Relations, Marketing, Sport Management, etc.) o Informatics and Design (Journalism, Film and Video Technology,

Multimedia, etc.) o Health and Wellness Sciences (Emergency Medical Care) o Engineering (Mechanical Engineering).

The final presentation was by Mr Onkgomoditse Neville Moitse, a B.Tech: Sport

Management student, Secretary-General of the Central SRC and a three times Two

Oceans Marathon Medallist. Mr Moitse began his presentation by looking at the policy

framework underpinning sport in South Africa. He highlighted the impact of Sport and

Recreation on health, education and the economy and emphasized the White Paper on

Sport and Recreation’s focus on Tertiary Sport, particularly the need for maximising

participation and coordination of intra- and inter-institutional competitions.

Amongst what Mr Moitse saw as the challenges at CPUT was a lack of:

Implementation of the mission and vision of sport Organization structure Knowledge on sport

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Proper coordination of sport at various campuses and Sport programmes that are student-oriented.

The following were presented as recommendations by Moitse:

Develop a sport policy that will be inclusive of students (i.e., constitution); Develop a mission and vision (set goals that are achievable and realistic); Develop organizational structure guided by our mission and vision; Employ people with knowledge of sport and utilize students who are studying

Sport Science/Management to apply their knowledge and skills; Develop sports programmes that are student oriented; Have inter-campus Sports Coordinator to run sports programmes that are

aligned to students’ and staff needs; and Do comparisons on policies and structures amongst other universities (e.g., WITS

and UJ).

5. Breakaway Sessions

Following the formal presentations, delegates were divided into the following

commissions:

Commission 1:

What should be the goals/purposes of Sport at CPUT: recreational, competitive or various goals/purposes?

Commission 2:

What are the challenges facing Sport development at CPUT? What are the possible solutions?

Commission 3:

What are the desirable systems, structures and procedures for more effective Sport

development at CPUT?

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6. Recommendations from the Breakaway Sessions

i. Asset inventory per campus to be conducted.

ii. Development of a two-way communication between staff and students.

iii. Creation of more opportunities for the involvement of Sport coaches.

iv. Employment of more staff and coaches.

v. Transport: CPUT to have its own internal Sport Shuttle Service.

vi. Development of ways to cater for players not staying in the Residences.

vii. CPUT Executive Management should provide financial support in facilities and

infrastructure improvement.

viii. Development of funding proposals to cover national and international events.

ix. Provision of facilities and equipment for League Sport (e.g., Residence Leagues).

x. Development of a marketing strategy (e.g., Sport website) to get more students

and other stakeholders involved in sport.

xi. Development of a well-established recruitment drive.

xii. One CPUT team for all competitions.

xiii. Have more CPUT-registered students in varsity teams representing CPUT at Club

level.

xiv. Development of good working relationships with Academic Faculties.

xv. Sport to be at the centre of CPUT Strategic Vision 2020.

xvi. Establishment of coaching clinics for all sporting codes.

xvii. Provision of a sport information booklet and a newsletter to schools annually.

xviii. Creation and establishment of a sound sport culture.

xix. Establishment of team building sessions amongst sports men and women.

xx. Organise inter- campus and inter-varsity tournaments in the Western Cape.

xxi. Development of Vision and Mission statements and harmonise sport policies at

CPUT.

xxii. If we are serious about sport at CPUT, consideration should be given to the

appointment in the Council of the University of 2 persons who will represent

Sports and Recreation.

xxiii. Establishment of a Department of Sport and a Head of Sport as is the norm

across Higher Education Institutions in South Africa and internationally.

xxiv. Accountability from students and from managers.

xxv. Establishment of a Sport Interim Working Committee which will lead the way

towards the formation of Local Sport Forums and the Central Sport Forum.

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7. Sport Interim Working Committee

The following individuals were nominated to form a Sport Interim Working Committee:

Sport Codes Representatives (2)

Lungisa Nante (Ms)

Lee-Ann Olivier (Ms)

Residence Representatives (2)

Mxolisi Ngcwabe (Mr)

Babsy Mgoboli (Mr)

Sport Development Officers (3)

Tyrone Africa (Mr)

Ruth Saunders (Ms)

Shela Lekalakala (Ms)

Student Leadership Representatives (2)

Kuhle Zwakala (Mr)

Mbulelo Meko (Mr)

Sport Coaches/Managers (2)

Matome Mokoena (Mr)

Simphiwe Clans (Mr)

Co-opted Staff (1)

Etienne Joubert (Mr)

Marketing and Communication Department Representative (1)

Masabata Potsane (Ms)

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APPENDICES

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APPENDIX A

Department of Student Affairs: Sport

CPUT Sport Indaba 2010

“Taking Stock of Sport at CPUT and Charting a Way to the Future”

Date: 14 August 2010 Time: 8:30—15:30

Venue: Auditorium, CPUT Bellville Campus

Purpose of the Sport Indaba: 1. To take stock of and critically interrogate Sport in its current configuration at CPUT: What are the current realities of Sport at CPUT? What are the challenges facing Sport development at CPUT? What is the purpose or goal of Sport at CPUT; is it for recreational, competitive or other purposes?

2. To chart a way forward: To envision what Sport at CPUT should look like in the next 3-5 years. To develop a new paradigm for Sport development at CPUT. To improve and develop new systems, structures and procedures for Sport development at CPUT.

Programme

TIME ITEM/PRESENTATION RESPONSIBLE INDIVIDUAL(S)

8:30—8:55 Registration/Coffee and Tea

9:00—9:15 Opening and Welcoming Ms C. Njoli Motale, Executive

Director: Dean of Students

9:15—9:20 Sport Indaba Background, Purpose and Expected Outcomes

Mr S. Chalufu, Head of Department of Student Affairs (DSA)

9:20—9:30 Explication of the Sport Indaba Modus Operandi and the Ground Rules

Facilitator: Mr B.K. Bailey, Director (Acting), Department of Cultural Affairs and Sport: Sport Promotion

9:30—10:00

Presentation 1 – Sport at CPUT: Current Realities

Mr Q. Summers, Sport Development Officer, DSA: Sport

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10:00—10:25

Presentation 2 – Playing Sport at the Highest Level: The Case of FNB Varsity Cup Presentation 3 – Sport at CPUT: From Current Realities to Future Possibilities Open Discussion

Mr D. Bosman, Managing Director, FNB Varsity Cup Mr T. Africa, Sport Development Officer, DSA: Sport All

10:30—10:45 T E A B R E A K

10:45—11:15 11:15—11:40

Presentation 4 – Sport at CPUT: Perspectives of a Basketball Coach Presentation 5 – Sport at CPUT: Student Perspective Presentation 6 – Sport at CPUT: Perspectives from the Rugby Football Club Open Discussion

Mr M. Mokoena, Panthers Basketball Coach, CPUT Mr O.N. Moitse, CPUT Sport Management Student and 3 X Two Oceans Marathon Medallist CPUT Gardens Rugby Football Club All

11:50—12:55 BREAKAWAY SESSIONS

Commission 1: What should be the goals/purposes of Sport at CPUT: recreational, competitive or various goals/purposes?

VENUES

L13, First Floor

Business Faculty

Commission 2: What are the challenges facing Sport development at CPUT? What are the possible solutions?

L14, First Floor

Business Faculty

Commission 3: What are the desirable systems, structures and procedures for more effective Sport development at CPUT?

L15, First Floor

Business Faculty

13:00—13:40 L UNCH L U N C H L U N C H

13:45—14:10 Presentation of the Report of Commission 1

Discussion of the Report of Commission 1

Chair or Rapporteur: Commission 1

All

14:10—14:35 Presentation of the Report of Commission 2

Discussion of the Report of Commission 2

Chair or Rapporteur: Commission 2

All

14:35—15:00 Presentation of the Report of Commission 3

Discussion of the Report of Commission 3

Chair or Rapporteur: Commission 3

All

15:00—15:25 Way Forward: Action Plan All

15:25—15:30 Summary and Closure Facilitator

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APPENDIX B

FACILITIES COMPARISON

DEPARTMENT OF STUDENT AFFAIRS: SPORT

FACILITY UCT US UWC CPUT(BLV) CPUT(CPT) CPUT(WELL) CPUT

Athletics -- 1 1 1 -- -- 1

Rugby Fields 3 15 2 2 -- 2 4

Soccer Fields 3 4 5 3 -- 1 4

Hockey 3 11 4 1 -- 1 2

Tennis 6 36 8 4 -- 7 11

Netball -- 18 10 5 4 2 11

Swimming 1 3 1 1 -- -- 1

Gymnasium 1 2 1 1 -- -- 1

Indoor Centre 1 4 -- 1 1 -- 2

Clubhouse 6 6 5 1 -- 1 2

Cricket Field 2 6 1 1 -- 1 2

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APPENDIX C

POSSIBLE STRUCTURES FOR SPORT DEVELOPMENT: Sport Forum

CENTRAL SPORT FORUM

LOCAL SPORT

FORUM

BELLVILLE

RUGBY NETBALL HOCKEY SDODANCE SPORT

JUDO TENNISRESIDENCE

REPSSRC SPOR OFFICER

GOLFCO-OPTED

STAFF

LOCAL SPORT

FORUM

CAPE TOWN

LOCAL SPORT

FORUM

WELLINGTON

LOCAL SPORT

FORUM

MOWBRAY

LOCAL SPORT

FORUM

ATHLONE

DEPARTMENT OF STUDENT AFFAIRS: SPORT

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APPENDIX D

Delegates registering at the Sport Indaba Registration Desk

Mss Saunders, Saaiman and Potsane manning the Registration point

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Delegates from the Sport Management Department

Student delegates including LSRC members of CT and WCCN

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Student Affairs: Sport staff and Sport coaches

LSRC members from Mowbray and Wellington campuses

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An SRC member and various Sport Codes raising questions to the panel

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Mr. Charles Gilbert, Director of Human Resources, during an opening address

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Mr Sibusiso Chalufu, Head of Department: Student Affairs, making a presentation

Mr Neville Moitse, CPUT Sport Management Student, addressing the audience

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Mr David Bleeker, Chairman of CPUT Gardens Rugby Club delivering his presentation

Mr Matome Mokoena, Basketball Coach, addressing the Indaba

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Ms Ilhaam Groenewald, USSA Chairperson and UWC Head of Sport, addressing the Indaba

The facilitator, Mr. Benette Bailey, Acting Director of Department of Cultural Affairs and Sport

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Delegates listening to the speakers in the Auditorium, Bellville Campus

Group photo of the delegates