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COVER SHEET FIRE RISK ASSESSMENT
Employer or other Responsible Person: Dee Ashworth
Address of Property: Gulbenkian Theatre, University of Kent, Canterbury CT2 7NB
Person(s) Consulted: Dee Ashworth, Pam Hardiman & staff
Rob Sherwood, Fire Safety Officer, Kent Fire & Rescue
Assessor: Andrew Briggs, MIIRSM, TechIFSM
Date of Fire Risk Assessment: 15th November 2007 - 10 April 2008
Date of Previous Fire Risk Assessment: 7th June 2004
Suggested Date for Review: June 2009, or as per UoK SHEU official schedule, or in event of significant change
Document dated 21st April 2008
Fire Risk Assessment in accordance with Publicly Available Standard PAS 79 (British
Standards Institute): Fire Risk Assessment - Guidance and a recommended methodology
GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT
1.0 The Building ALL DETAILS AS PREVIOUSLY except where noted
1.1 Number of floors 2
1.2 Approximate floor area: Not reviewed/no change
1.3 Construction Details: Brick/concrete walls, concrete floors, steel-supported woodwool slab roofing
1.4 Occupancy: Not reviewed
2.0 The Occupants
2.1 Approximate maximum number: Not reviewed/no change
2.2 Maximum number of staff at any one time: Not reviewed/no change
2.3 Maximum number of members of public: Not reviewed/no change
3.0 Occupants at Special Risk
3.1 Sleeping occupants: Nil
3.2 Occupants with disabilities: Nil staff; visitors provided for
3.3 Occupants in remote areas: Nil
3.4 Others: N/A
4.0 Fire Loss Experience
4.1 Fires in past 10 years: Since last FRA: one tumble dryer fire (extinguished before significant damage)
GENERAL BUILDING DESCRIPTION FIRE RISK ASSESSMENT
4.2 Cost of fire losses: Trivial
5.0 Other Relevant Information
5.1 Detail: N/A
6.0 Relevant Fire Safety Legislation
6.1 Statutory provisions: Regulatory Reform (Fire Safety) Order 2005
FIRE HAZARDS FIRE RISK ASSESSMENT
INDEX DETAIL YES NO N/A CONTROL MEASURES
7.0 Electrical Sources of Ignition
7.1 Reasonable measures taken to prevent fires of
electrical origin?
N In the cinema projection box a sofa, which is becoming threadbare, is positioned
immediately under 415V switchgear and must be removed.
7.2 Fixed installation periodically inspected and
tested? Portable appliance testing carried out?
Suitable policy regarding use of personal
electrical appliances? Suitable limitation of
trailing leads and adaptors?
Y Limited sampling of appliances confirmed PAT testing implemented.
8.0 Smoking
8.1 Reasonable measures taken to prevent fires as a
result of smoking? Prohibited where appropriate?
Arrangements for smokers? Evidence of
breaches?
Y Outdoor ashtrays have been known to ignite and should be emptied frequently.
9.0 Arson
9.1 Does basic security against arson by outsiders
appear reasonable? Fire load available for
ignition by outsiders?
Y Cooking oil and other waste in external area gives some cause for some concern
- suggestion to improve security.
10.0 Cooking & Heating
10.1 Are reasonable measures taken to prevent fires
as a result of cooking & heating? Is all essential
maintenance up to date and recorded?
Y
10.2 Are filters changed and ductwork cleaned
regularly?
Y Continue to change grease filters and clean ductwork on a regular basis.
10.3 Are suitable extinguishing appliances available? Y Kitchen: 1 CO2 extinguisher to be repositioned and 1 additional fire blanket to be
provided.
11.0 Lightning
11.1 Does the building have a lightning protection
system?
Y
FIRE HAZARDS FIRE RISK ASSESSMENT
12.0 Other Significant Ignition Sources
12.1 Are there other significant ignition sources
present?
Y Appears well managed.
13.0 Housekeeping See also 7.1 above
13.1 Is the standard of housekeeping adequate? Y Ensure that housekeeping programme continues to include prompt removal of
combustible materials and waste.
13.2 Are combustible materials separated from ignition
sources?
Y N 500mm separation between sources of ignition (e.g. electrical equipment) and
combustibles (e.g. paper or cartons of café/bar stock) must be maintained
throughout the premises. This is especially important in the bar kiosk, being
immediately under an unprotected escape staircase, and the surrounding areas
(reception & cafe bar). (See also 7.1)
13.3 Is there an avoidance of unnecessary
accumulation of combustible materials or waste?
Y
13.4 Is there appropriate storage of combustible
materials?
Y Except as per 13.2
13.5 Is there avoidance of inappropriate storage of
combustibles materials?
Y
14.0 Outside Contractor and Building Works
Hazards14.1 Is there satisfactory control over works carried out
in the building by outside contractors?
Y
14.2 Are adequate fire safety conditions imposed on
outside contractors?
Y
15.0 Dangerous Substances
15.1 Have the hazardous properties of dangerous
substances been considered?
X No significant hazardous substances present except very small quantities of
housekeeing supplies in theatre cleaning cupboard.
15.2 Is there adequate information on safety provided
by the supplier on any relevant safety data sheet?
X
15.3 Has account been taken regarding:
FIRE HAZARDS FIRE RISK ASSESSMENT
● the special, technical and organisational
measures and the substances used and their
possible interactions.
X
● the amount of the substance involved X
● where the work will involve more than one
dangerous substance, the risk presented by such
substances in combination
X
● the arrangements for the safe handling, storage
and transport of dangerous substances and of
waste containing dangerous substances
X
● any other measures introduced as a result of the
RRO X
15.4 Are there safe systems of work for maintenance,
where there is the potential for a high level of
risk? X
15.5 Are sufficient control measures in place to counter
the likelihood that an explosive atmosphere will
occur and its persistence including adjacent
areas? X
15.6 Are sufficient control measures in place to counter
the likelihood that ignition sources, including
electrostatic discharges, will be present and
become active and effective X
15.7 Has account been taken regarding the scale of
the anticipated effects? X
15.8 Is sufficient additional safety information available
to enable the assessment to be completed?
X
FIRE PROTECTION FIRE RISK ASSESSMENT
INDEX DETAIL YES NO N/A CONTROL MEASURES
16.0 Means of Escape
16.1 Is it considered that the building is provided with
reasonable means of escape in case of fire?
Y
16.2 Is there adequate provision of exits? Y
16.3 Are exits easily and immediately openable where
necessary? (Alarm-linked features such as
electronic door release mechanisms to be verified
as compliant, functional and suitably failsafe)
Y N Procedures for unlocking some fire exits at the start of the working day have
failed on a number of occasions in recent months. It is imperative that all exits
are fully and immediately available at all material times, and therefore alternative
means of securing them should be considered.
16.4 Do escape exits open in the direction of escape
where necessary?
Y
16.5 Are there satisfactory means for securing exits? Y
16.6 Are there reasonable travel distances where there
is a single direction of travel?
Y
16.7 Are there reasonable travel distances where there
is an alternative means of escape?
Y Management should ensure that occupants & users of the first floor are aware of
the alternative escape route through Cornwallis (see 19.1c)
16.8 Is there suitable protection of escape routes? Y N (a) Some fire doors are showing excessive gaps and wear - a survey and
repairs/adjustments should be carried out. (b) Addition of intumescent strips &
smoke seals to fire doors throughout would greatly enhance their performance.
16.9 Are all escape routes unobstructed? Y Measures should be taken/enhanced to ensure that kitchen rear exit remains
unobstructed, e.g. marking area immediately outside.
16.10 Is the building provided with reasonable
arrangements for means of escape for occupants
with disabilities?
Y Procedures for assisting the rapid evacuation of persons with disabilities from the
building in the case of fire (standard PEEPs) should be written up as part of the
Fire Emergency Plan, in formats which can be communicated to them on
request.
17.0 Fire Spread and Development Limitation
FIRE PROTECTION FIRE RISK ASSESSMENT
17.1 Is it considered that there is compartmentation of
a reasonable standard? (Including e.g. dampers
in ductwork; fire-stopping of service penetrations)
Y
17.2 Is it considered that there is reasonable limitation
of linings that may promote fire spread?
Y
18.0 Escape Lighting
18.1 Is a reasonable standard of escape lighting
provided?
Y
19.0 Fire Safety Signs and Notices
19.1 Does the building have a reasonable standard of
fire safety signs and notices?
Y N (a) Exterior: "no parking" signs and markings designating the Fire Road should
be renewed and enhanced. (b) Final exit in cinema: requirement for Fire Action
Notice to be established. (c) Specific fire action notices should be displayed in
the first floor seminar rooms to inform users of the alternative escape route (see
16.7).
20.0 Fire Warning Arrangements
20.1 Is a reasonable manually operated electrical fire
alarm system provided?
Y Fire Alarm system arrangements should be improved such that local staff find the
panel and its operation reliable, readily intelligible and informative.
20.2 Is automatic fire detection provided in building? Y Smoke detection should be fitted to the first floor corridor.
20.3 Is the fire alarm system audible or perceptible
throughout the building?
Y Apparently OK subject to appropriate regular testing.
20.4 Is there a remote transmission of alarm signal? Y
21.0 Portable Fire Extinguishing Appliances
21.1 Is the provision of portable fire extinguishers
reasonable?
Y See also 10.3. (a) First floor corridor: water extinguisher to be repositioned at
stairhead. (b) Recommendation to remove hose reels (existing portable
extinguishers mostly compensate; 1 additional water extinguisher would be
required through auditorium rear fire exit/projector room staircase).
21.2 Are hose reels provided? Y Should be removed (see 21.1)
22.0 Automatic Fixed Systems
FIRE PROTECTION FIRE RISK ASSESSMENT
22.1 Is there a suitable sprinkler or water based
system that is adequate for the risk present?
N
22.2 Is there a suitable gaseous local application or
total flooding provided that is adequate for the
risk?
N
Other Fixed Systems
22.3 Are there suitable smoke control facilities for the
risk present?
N
23.0 Luminous Discharge Tubes
23.1 Has notice been given notice to the fire and
rescue authority regarding luminous discharge
tubes cut-off switch, its colouring and marking.
N/A
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT
INDEX DETAIL YES NO N/A CONTROL MEASURES
24.0 Procedures and Arrangements
24.1 Appropriate fire procedures in place (including
calling the fire service)?
Y Provide a written Fire Emergency Plan covering all appropriate
procedures, responsibilities and features of the building. Ensure that the
plan provides clear procedures for liaising with the fire brigade on arrival
and notifying them of any special risks; provisions for evacuation of young
persons and persons with disabilities; and a system of providing
information to visitors/performers as appropriate. Fire marshalling
arrangements should include attention to the 1st floor seminar rooms
if/when possible.
25.0 Training and drills
25.1 Are all staff given instruction on induction? Y
25.2 Are fire evacuation drills carried out? Are all
staff given periodic “refresher training” at
suitable intervals?
N (a) Carry out fire drills at least yearly, in accordance with legislative
guidance. (b) Introduce appropriate fire safety refresher training at not
less than 3 year intervals (including in relation to 25.3 below).
25.3 Do key staff have suitable competence &
training? (Responsible & competent persons, fire
marshals etc, nominated fire extinguisher users
etc)
N (a) Provide appropriate training for persons having roles in relation to fire
marshalling and evacuation of young persons and persons with
disabilities. (b) Nominate and train appropriate persons in the use of fire
extinguishers.
26.0 Inspection, Testing and Maintenance
26.1 Adequate maintenance and checking of
workplace and fire safety features?
N Implement monthly recorded visual checks of fire fighting equipment (&
ensure that weekly unrecorded checks are carried out).
26.2 Weekly testing and periodic servicing of fire
detection and alarm system?
Y
26.3 Monthly, six-monthly and annual testing routines
for emergency lighting?
Y
26.4 Annual maintenance of fire extinguishing
appliances?
Y
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT
26.6 Weekly testing and periodic inspection of
sprinkler installations?
X
26.7 Other relevant inspections or tests: (including
e.g. ductwork dampers, fire shutters, venting
systems, door holdback devices, electronic door
release systems)
X
27.0 Records
27.1 Are appropriate records kept for fire training? Y Subject to further training as per 25.2 & 25.3.
27.2 Are appropriate records kept for fire alarm tests? Y
27.3 Are appropriate records kept for escape lighting
tests?
Y
27.4 Are appropriate records kept for the maintenance
and testing of other fire protection systems?
Y
28.0 Young Persons
28.1
Have the following matters been taken into
particular account in risk assessment in respect
of young persons:
28.2
the inexperience, lack of awareness of risks and
immaturity of young persons Y
Extra ushers wearing readily identifiable uniforms are provided when
audience contains significant numbers of young persons.
28.3 the fitting-out and layout of the premises Y
28.4
the nature, degree and duration of exposure to
physical and chemical agents X
28.5
the form, range, and use of work equipment and
the way in which it is handled; X
28.6 the organisation of processes and activities X
28.7
the extent of the safety training provided or to be
provided to young persons Y
Ushers provide necessary instruction.
MANAGING FIRE SAFETY FIRE RISK ASSESSMENT
28.8
risks from agents, processes and work listed in
the Annex to Council Directive 94/33/EC on the
protection of young people at work X
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT
This simple risk level estimator is based on a more general health and safety risk level estimator in BS 8800:
Potential consequences of fire ► Slight harm Moderate harm Extreme harm
Fire hazard ▼
Low Trivial risk Tolerable risk Moderate risk
Medium Tolerable risk Moderate risk Substantial risk
High Moderate risk Substantial risk Intolerable risk
Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the
hazard from fire (probability of ignition) at this building is:
Low / highly unlikely
Medium / unlikely X
High / likely
Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements
observed at the time of this risk assessment, it is considered that the consequences for life safety in the event of fire would be:
Slight harm X
Moderate harm
Extreme harm
In this context, a definition of the above terms is as follows:
Slight harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant
sleeping in a bedroom in which a fire occurs).
Moderate harm: Outbreak of fire could result in injury of one or more occupants, but it is unlikely to involve multiplefatalities.
Extreme harm: Significant potential for serious injury or death of one or more occupants.
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT
Accordingly, it is considered that the risk to life from fire at this building is:
Trivial
Tolerable X subject to completion of key Action Plan items
Moderate
Substantial
Intolerable
A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk-based
control plan is based on one advocated by BS 8800 for general health and safety risks:
Risk Level Action and Timescale
Trivial No action is required and no additional detailed records need be kept.
Tolerable No major additional controls required. However, there may be a need for consideration
of improvements that involve minor or limited cost, and various corrective actions may
be required.
Moderate It is essential that efforts are made to reduce the risk. Risk reduction measures should
be implemented within a defined time period.
Where moderate risk is associated with consequences that constitute extreme harm, further
assessment may be required to establish more precisely the likelihood of harm as a basis
for determining the priority for improved control measures.
Substantial Considerable resources may have to be allocated to reduce the risk. If the building is
unoccupied, it should not be occupied until the risk has been reduced. If the building is
occupied, urgent action should be taken.
Intolerable Building (or relevant area) should not be occupied until the risk is reduced.
Any significant change, occurrence, finding or development should be reported
FIRE RISK ASSESSMENT FIRE RISK ASSESSMENT
immediately to the University’s Safety, Health & Environment Unit so that mitigating action
can be taken and this Fire Risk Assessment reviewed and updated.
ACTION PLAN FIRE RISK ASSESSMENT
BUILDING: GULBENKIAN THEATRE
ADDRESS: University of Kent, Canterbury CT2 7NB
ACTION PLAN It is considered that the following recommendations should be implemented in order to reduce
fire risk to, or maintain it at, the following level: TOLERABLE
REFERENCE ACTION REQUIRED TO ELIMINATE OR CONTROL SIGNIFICANT HAZARDS PRIORITY * RESPONSIBILITY
7.0 Electrical Sources of Ignition
7.1 In the cinema projection box a sofa, which is becoming threadbare, is positioned immediately under
415V switchgear and must be removed.
2A Gulbenkian
9.0 Arson
9.1 Cooking oil and other waste in external area gives some cause for some concern - suggestion to
improve security.
3B Estates/
Gulbenkian
10.0 Cooking & Heating
10.3 Kitchen: 1 CO2 extinguisher to be repositioned and 1 additional fire blanket to be provided. 2A Estates HDWR
1691055/169132
13.0 Housekeeping
13.2 500mm separation between sources of ignition (e.g. electrical equipment) and combustibles (e.g.
paper or cartons of café/bar stock) must be maintained throughout the premises. This is especially
important in the bar kiosk, being immediately under an unprotected escape staircase, and the
surrounding areas (reception & cafe bar). (See also 7.1)
1A Gulbenkian
16.0 Means of Escape
16.3 Procedures for unlocking some fire exits at the start of the working day have failed on a number of
occasions in recent months. It is imperative that all exits are fully and immediately available at all
material times, and therefore alternative means of securing them should be considered.
1A Estates
16.8 (a) Some fire doors are showing excessive gaps and wear - a survey and repairs/adjustments
should be carried out. (b) Addition of intumescent strips & smoke seals to fire doors throughout
would greatly enhance their performance.
(a) 2A
(b) 3A
Estates
ACTION PLAN FIRE RISK ASSESSMENT
16.9 Measures should be taken/enhanced to ensure that kitchen rear exit remains unobstructed, e.g.
marking area immediately outside.
2A Estates
16.10 Procedures for assisting the rapid evacuation of persons with disabilities from the building in the
case of fire (standard PEEPs) should be written up as part of the Fire Emergency Plan, in formats
which can be communicated to them on request.
2A Gulbenkian
19.0 Fire Safety Signs and Notices
19.1 (a) Exterior: "no parking" signs and markings designating the Fire Road should be renewed and
enhanced. (b) Final exit in cinema: requirement for Fire Action Notice to be established. (c)
Specific fire action notices should be displayed in the first floor seminar rooms to inform users of the
alternative escape route (see 16.7).
2A (a) Estates (b)
Safety Unit &
Estates (c)
Estates
20.0 Fire Warning Arrangements
20.1 Fire Alarm system arrangements should be improved such that local staff find the panel and its
operation reliable, readily intelligible and informative.
1A Estates
20.2 Smoke detection should be fitted to the first floor corridor. 3A Estates
21.0 Portable Fire Extinguishing Appliances
21.1 See also 10.3. (a) First floor corridor: water extinguisher to be repositioned at stairhead. (b)
Recommendation to remove hose reels (existing portable extinguishers mostly compensate; 1
additional water extinguisher would be required through auditorium rear fire exit/projector room
staircase).
3A Estates
24.0 Procedures and Arrangements
24.1 Provide a written Fire Emergency Plan covering all appropriate procedures, responsibilities and
features of the building. Ensure that the plan provides clear procedures for liaising with the fire
brigade on arrival and notifying them of any special risks; provisions for evacuation of young persons
and persons with disabilities; and a system of providing information to visitors/performers as
appropriate. Fire marshalling arrangements should include attention to the 1st floor seminar rooms
if/when possible.
1A Gulbenkian/
Safety Unit
25.0 Training and drills
ACTION PLAN FIRE RISK ASSESSMENT
25.2 (a) Carry out fire drills at least yearly, in accordance with legislative guidance. (b) Introduce
appropriate fire safety refresher training at not less than 3 year intervals (including in relation to 25.3
below).
(a) 1A
(b) 2A
Gulbenkian
25.3 (a) Provide appropriate training for persons having roles in relation to fire marshalling and
evacuation of young persons and persons with disabilities. (b) Nominate and train appropriate
persons in the use of fire extinguishers.
2A Gulbenkian
26.0 Inspection, Testing and Maintenance
26.1 Implement monthly recorded visual checks of fire fighting equipment (& ensure that weekly
unrecorded checks are carried out).
2A Gulbenkian
* PRIORITY (N.B. to Fire Service College Fire Safety Engineering Division scale, not PAS 79)
Category A. Fire Risk to Persons:
1A - A serious life safety risk and/or a major contravention of current fire safety legislation.
This matter requires immediate attention and must be given high priority.
2A - An important life safety issue and/or a contravention of current fire safety legislation and/or official guidance, that may lead to enforcement action if not addressed.
This matter requires attention with the minimum of delay.
3A - A significant life safety issue which, in combination with other significant findings, may result in an increased risk to persons.
Advised to implement programme of work or action in accordance with good fire safety practice.
4A - A life safety issue recommended for consideration in accordance with good fire safety practice.
Advised to implement action or programme of work as appropriate.
Category B. Fire Risk to Property, Business Continuity, Environment, Amenity, Heritage etc.
1B - A serious risk of damage by fire (with possible legal implications, depending on the enforcing authority involved).
This matter requires immediate attention and must be given high priority.
ACTION PLAN FIRE RISK ASSESSMENT
2B - An important potential fire damage issue (with possible legal implications, depending on the enforcing authority involved).
This matter requires attention with the minimum of delay.
3B - A significant potential fire damage issue which, in combination with other significant findings,may result in an increased risk to the property.
Advised to implement programme of work or action in accordance with good fire protection/prevention practice.
4B - A property protection issue recommended for consideration as a medium of longer term objective in accordance with good fire prevention/protection practice.
Advised to implement action or programme of work as appropriate.
ACTION PLAN FIRE RISK ASSESSMENT
TARGET DATE COMPLETE
√
n/a 07/12/2007
To Estates
spreadsheet
To Estates
spreadsheet
ACTION PLAN FIRE RISK ASSESSMENT
(already
ordered)
(b) OK without
To Estates
spreadsheet
To Estates
spreadsheet
ACTION PLAN FIRE RISK ASSESSMENT
2A - An important life safety issue and/or a contravention of current fire safety legislation and/or official guidance, that may lead to enforcement action if not addressed.
ACTION PLAN FIRE RISK ASSESSMENT
3B - A significant potential fire damage issue which, in combination with other significant findings,may result in an increased risk to the property.
4B - A property protection issue recommended for consideration as a medium of longer term objective in accordance with good fire prevention/protection practice.