Cover Page - General Meeting

Special Meeting

19 June 2007

RJ Savage Manager Environment & Infrastructure Services

Technical Services Mee ng Agenda

05 June 2012 Mundubbera

North Burnett Regional Council Technical Services Agenda – 05/06/12

NORTH BURNETT REGIONAL COUNCIL TECHNICAL SERVICES MEETING AGENDA – MUNDUBBERA – 05 JUNE 2012

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Document ID 224736 Attendees Agenda Item 1 Attendees Welcome Agenda Item 2 Welcome / Housekeeping Apologies Agenda Item 3 Apologies Declaration Agenda Item 4 Declaration of Interest Deputations Agenda Item 5 Deputations CEO Report Agenda Item 6 Chief Executive Officer Report 6.1 Standing Committee Terms of Reference Policy 003‐008 DOTS Report Agenda Item 7 Director of Technical Services

7.1 Capper Street Memorial Tree Planting Gayndah 009‐010 7.2 Technical Services Internal Section Reports 011‐042 Closure of Meeting Agenda Item 8 Closure of Meeting

CEO 1 STANDING COMMITTEE TERMS OF REFERENCE

Responsible Officer: MJP Pitt – Chief Executive Officer Report prepared by: MJP Pitt – Chief Executive Officer 1 PURPOSE OF REPORT

The purpose of this report is to provide Council with information that will allow for the adoption of terms of reference (TOR) for the Standing Committees.

2 INTRODUCTION/BACKGROUND

The draft TOR was developed in consideration of the Local Government Act 2009 and reviewing standing committees of neighboring Councils to compare and benchmark.

3 CORPORATE/OPERATIONAL PLAN

Outcome 3 Organisational Capability

4 POLICY IMPLICATIONS

In accordance with statutory requirements and to give guidance on the operation and conduct of the standing committee.

5 STATUTORY REQUIREMENTS

Local Government Act 2009

6 RISK MANAGEMENT

Ensure that policies are in place in accordance with the Act and Regulations to offer guidance on the operation of the Standing Committee.

7 OFFICER’S COMMENTS/CONCLUSION

The aim of the standing committees is for better decision making; a greater understanding of Council’s business; and an opportunity to discuss/influence which maintains the separation of powers consistent with the Local Government Act 2009. The chair of the standing committee may be one of the portfolio Councillors or the Mayor, for example. If the Chair is a Councillor other than the Mayor it would be recommend that the chair moves the adoption of the minutes and the recommendations from the standing committee at full Council. A draft Terms of references for the standing committees is attached for Council’s information and consideration and or adoption. It is recommended that the standing committees to run for three hours only. This will allow the Policy and Planning Committee to be conducted from 9:00 am to 12:00 noon and the Technical Services (Infrastructure) Committee to be conducted from 1:00 pm to 4:00 pm.

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A suggested format for the Technical Service (Infrastructure) Committee may be: a. Technical Service forum in which the committee will address specific issues. [A list of such issues to be compiled in advance of the agenda closure] A short presentation followed by Q & A. Maximum time – 1 hour b. Reports requiring a decision c. Information reports d. Future resolution – Resolution those Councillors wants to discuss sometimes in the future. By listing the resolutions staff will have the opportunity to research the resolution and place a report before Council for consideration at a future Council meeting. This arrangement will allow for better decision making. Resolutions that come from the floor do not allow input from staff or the opportunity for Councillors research the issue. e. Other business This format may or may not be suitable for the Policy and Planning Committee as a policy framework will extend across a range of departmental areas. 8 ATTACHMENTS

Draft Term of Reference. RECOMMENDATION That North Burnett Regional Council adopt the following General Policy Terms of Reference for Standing Committees (as amended)

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Policy Title: Standing Committee Terms of Reference

Policy No: Policy Subject: Governance Directorate: Executive Services Department: Executive Responsible Officer: Chief Executive Officer Authorised by: North Burnett Regional Council Adopted Date: Review Date: Authorities: Local Government Act 2009; Local Government (Operations) Regulation 2010

INTRODUCTION: This policy provides guidelines for the operation of the Council Standing Committee’s. Council maintains two standing committees. The two standing committees are:

Policy and Planning Committee;

Technical Services (Infrastructure) Committee OBJECTIVES: Terms of reference (TOR) provide guidelines for the various matters including information reports that are to be referred, considered and resolved by each standing committee. Resolutions from standing committees are referred to the ordinary council meeting for adoption via the minutes of the committee. The Standing Committees consider and advises Council in relation to strategy and policy for the nominated functions of Council. The objectives of the Committee are to:

1. Provide a forum to enable complex or strategic issues to be discussed at length; 2. Provide an opportunity to the community and business representatives to

address and make submissions for Council's consideration; 3. Receive and consider officer's reports in order to provide a recommended

course of action to Council to determine matters outlined in the roles and responsibilities of the Committee.

GeneralPolicy

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MEMBERSHIP Membership of the Committee is the whole Council. Councillors will be appointed to the Committee for the term of the Council unless otherwise removed by a resolution of Council or acceptance of a resignation. APPOINTMENT OF CHAIRPERSON The Chairperson of the Committee shall be appointed by Council. In the absence of the appointed Chairperson from a meeting, the meeting will appoint an Acting Chairperson from the members present for the duration of that particular meeting. ROLE OF CHAIRPERSON The Chairperson becomes the spokesperson on behalf of Council in discussing matters relating to the Committee with the community. The role of Chairperson allows that Councillor to specialise in the areas relating to the Committee's responsible functions of Council. ROLE OF COMMITTEE MEMBERS The role of a Committee Member is to consider and make recommendations on matters relating to Council achieving the goals for Council's functions, as outlined in Council's Community and Corporate Plans, and considering the implementation of policies relating to Council's functions, while serving the overall public interest of the whole local government area. MEETINGS All meetings of the Committee shall be open to the public unless resolved by the Committee to be closed to the public for the purpose of discussing a matter deemed to be confidential in terms of the Local Government Act 2009. A committee meeting is scheduled for a duration of 3 hours unless extend by absolute majority of the members present. Late reports will not be accepted unless by absolute majority of the members present. QUORUM In accordance with section 56 of the Local Government (Operations) Regulation 2010 quorum of a local government is a majority of its councillors. FREQUENCY AND LOCATION In accordance with section 65 of the Local Government (Operations) Regulation 2010 the date, time and frequency of meetings is decided by resolution. The schedule of Committee meetings are to be adopted in November of each year for the following calendar year. In accordance with the Local Government Act 2009 the schedule of meetings must be published in a newspaper, circulating generally in its area, at least once a year. CONDUCT Meetings shall be conducted in accordance with the provisions of the Local Government Act 2009.

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CONFLICT OF INTEREST In accordance with sections 172 and 173 of the Local Government Act 2009, Committee members must declare their interest, whether material or a conflict of interest. AGENDA DISTRIBUTION The agenda for this Committee will be distributed in accordance with the Local Government Act 2009. Council will distribute the Committee agenda at least two (2) clear business days prior to the meeting date. MEETING RECORDS In accordance with section 69 of the Local Government (Operations) Regulation 2010 the Committee must keep minutes of its proceedings. POLICY AND PLANNING COMMITTEE TOR The Policy and Planning Standing Committee terms of reference are:‐

a) Council’s corporate management planning and reporting documents such as the Community Plan, Corporate Plan, Operational Plan, Planning Scheme and Annual Report

b) Financial management, budgeting and reporting, annual financial audit

c) Committees of Council

d) Conferences and Training

e) Internal Audit Committee

f) Council’s policy framework

g) Development Application’s except where delegated

h) Development Information

i) Planning Instruments – State, Regional and Local

j) Strategic planning reviews and structure plans

k) Public regulation

l) Native title

m) Heritage

TECHNICAL SERVICES (INFRASTRUCTURE) COMMITTEE TERMS OF REFERENCE The Infrastructure Standing Committee terms of reference are:‐

a) Council assets and infrastructure planning and management (Water, sewer, waste, depots, plant)

b) Implementation of approved Council works

c) Management of all Council assets

d) Water restrictions

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e) Capital works program

f) Speed zones and

g) Infrastructure grants and tenders

h) Street naming

REVIEW The Committee shall review this policy at the two year anniversary date of the adoption of the policy and the post election meeting after each quad annual local government election.

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DOTS 01 CAPPER STREET MEMORIAL TREE PLANTING GAYNDAH

Responsible Officer: Ken Palmer – Director Technical Services Report prepared by: Trevor Harvey- Assistant Director Technical services

Dael Giddins – Senior Finance Officer 1 PURPOSE OF REPORT

The purpose of this report is to respond to a Council request for a report to be presented regarding the Memorial Tree Planting Program instigated by the former Gayndah Shire Council.

2 INTRODUCTION / BACKGROUND

. Following the Council request as detailed above, a history check was run as to the origin and current status of the program as well as the existence any future participants in the program.

3 COMMUNITY / CORPORATE / OPERATIONAL PLAN Corporate Plan outcome 4.2 Town Beautification.

4 POLICY IMPLICATIONS

Nil

5 STATUTORY REQUIREMENTS

Nil

6 FINANCIAL IMPLICATIONS

Data from the second release of trees (2009) shows a loss of $595.95 per tree. This figure does not include Council labour to plant the tree, install the guard and subsequent maintenance of the tree.

7 RISK MANAGEMENT

There are perceived risks to the integrity of the road surface, footpath or kerbing dependant upon the location of the tree.

8 CONSULTATION

Nil

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9 OPTIONS FOR COUNCIL TO CONSIDER

The options for Council to consider from this report are: Proceed with the program at the 2009 rate. Proceed with the program and charge a revenue neutral rate Discontinue the program.

10 OFFICER’S COMMENTS / CONCLUSION

A decision by the Gayndah Shire Council to plant trees in the main street area as part of a beautification program was first started in 2002. At this time 10 trees were planted in the main street and in front of the main Council office. These trees were sold to past and present residents for $250 each. In approximately April 2009 the North Burnett Regional Council decided to make available another 10 trees to be planted in front of the administration office and continuing up to the Gunther Retirement Village and also on the other side of footpath up to the Masonic Lodge. The cost of these trees was $300 each. Semi mature trees were planted and each one was supplied with a tree guard and name plaque. Listed below are the costs involved in the 2009 project Trees $326.00 each (inc GST) Tree Guard $495.00 each (inc GST) Plaques $ 74.95 each (inc GST) Total $895.95 Council is responsible for the ongoing upkeep of the trees. If Council were to continue the program there are six entries on the waiting list. Additional trees may result in a reduction in the number of parking spaces. The whole of life cost of this program cannot be determined due to the possible road surface, kerb and footpath damage due to seepage, root expansion and trunk growth.

11 ATTACHMENT

Nil

12 RECOMMENDATION

That Council discontinues the program.

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DOTS 02 TECHNICAL SERVICES INTERNAL SECTION REPORTS

Responsible Officer: Ken Palmer – Director Technical Services Report prepared by: Ken Palmer – Director Technical Services

1 PURPOSE OF REPORT

The purpose of this report is to inform Council of major activities carried out during May 2012 by the Technical Services Department

2 INTRODUCTION / BACKGROUND

The Technical Services Department is responsible for the management, operation and maintenance of:

Roads and Bridges Drainage Facilities Parks and Open Space Water and Waste Water Services Fleet Management; and Land Protection

An integral component is the development and implementation of Asset Management Plans.

3 CORPORATE / OPERATIONAL PLAN Community Infrastructure and Disaster Management “1.3 Infrastructure Delivery”: Strategically plan, provide or facilitate community infrastructure and facilities that will meet community needs.

4 POLICY IMPLICATIONS All relevant NBRC Policies are adhered to where applicable.

5 STATUTORY REQUIREMENTS All relevant Standards and Codes are applied where required.

6 FINANCIAL IMPLICATIONS All works are contained within the 2011/2012 NBRC Budget (amended April 2012).

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7 RISK MANAGEMENT Risk management is an integral part in the planning and delivery of infrastructure services by the Technical Services Department.

8 CONSULTATION Internal consultation occurs formally fortnightly at Technical Services Management meetings and informally through briefing sessions with Councillors and staff. Technical Services staff engage with Government agencies, other agencies and with the wider community on an ‘as needs’ basis.

9 OPTIONS FOR COUNCIL TO CONSIDER For information only.

10 OFFICER’S COMMENTS / CONCLUSION

Submitted for Councillors information.

11 ATTACHMENTS

1.1 Roads Report A Council B Main Roads C Flood Works

1.2 Bridges and Special Projects Report 1.3 Water and Waste Water Report 1.4 Facilities Report 1.5 Asset Management Report 1.6 Parks and Gardens Report 1.7 Land Protection Report 1.8 Capital Expenditure Update

RECOMMENDATION

That the report be received.

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ATTACHMENT 1.1 Roads Part A – Council May 2012

Maintenance

Grading:

‘A’ Creek Rd. Coonambula Rd. Stanmore Rd. Berries Rd. Patch grade Barlyne Rd. Patch grade Limits Rd. Patch grade Rifle range Rd. Patch grade Brian pastures Rd. Patch grade Staibs Rd.

Gravel Resheeting:

Beeron Rd. Berries Rd. Mahoon Creek Rd. Clonmel Rd. Back Creek Rd.

Bitumen Repairs:

Eidsvold Town Streets. Cheltenham Rd – Invert Repairs. Redbank Rd – Invert Repairs. Biggenden Town Streets. Gayndah Town Streets.

Slashing:

Beeron Rd Boondooma Rd Gayndah-Mundubbera Rd Kirar Weir Rd Rawbelle Rd Radio Station Rd Eidsvold Town Streets Spring Gully Rd RMWABLC Biggenden Town Streets Biggenden Rural Roads Abercorn Rd Airport Rd

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Kapaldo Rd Reids Ck Scanlans Rd Ideraway Ideraway township Yenda Dalgangal Mt Debateable Dirnbir Shepherds Browns Airport John Taylor Boyd Rd Old Nanango Rd Town dump Humphrey-Binjour Boomerang Wigton Gayndah-Mundubbera Darrows Monaghan rocks Pile gully East Woodmillar Beronne Rd

Drainage:

Adelong St.

Capital Works

Commence Frederick St Kerb & Channelling Commence Tardent St Kerb & Channelling Commence Pings Lane drainage. Commence Oxford St bitumen extension.

Private Works

Contractor 1 (Mundubbera IGA Carpark) Resident 1 (Slash Fire Breaks) Resident 2 (Patch Driveway) Business 1 (Grade private road) Resident 3 (Gravel Driveway) Dept. Environment ( Slash Fire Breaks) Resident 4 (Grade private road) Resident 5 (Grade private road) Bundaberg Regional Council (Grade Kentaka Rd)

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Forward Program

McCords Rd Grading Hawkwood Rd Grading North Branch Rd Maintenance Grade Glencoe Rd Gravel resheet.

Part B - Department of Transport and Main Roads

Road Performance Contracts (RPC):

Mundubbera/ Durong Rd TNRP: Cart and spread pavement overlay in readiness for stabilisation.

Eidsvold-Theodore Rd TNRP: Cart and spread pavement overlay in readiness for stabilisation.

Gayndah/Mount Perry Mingo Crossing RPC: Culvert works completed, earthworks commenced.

Cania Rd RPC: Clearing completed, culvert works completed, installation of sub soil drainage commenced.

Road Maintenance Performance Contracts (RMPC):

Durong Rd Slashing Biggenden-Maryborough Rd - Slashing Biggenden-Coalstoun Lakes Rd - Slashing Booyal-Dallarnil Rd - Slashing Biggenden-Gooroolba Rd – Slashing Eidsvold/Theodore Rd – Commence slashing Biggenden-Gooroolba Rd Shoulder resheeting and grading Kalpowar Rd Grade Monto Mt Perry Rd - Slashing Gayndah Mt Perry Rd – Slashing Gayndah-Monto Rd – Bitumen patching Gayndah-Goomeri Rd – Bitumen patching Isis Hwy – Bitumen patching Biggenden-Maryborough Rd – Bitumen patching Booyal-Dallarnil Rd – Bitumen patching Biggenden-Gooroolba Rd – Bitumen patching Gayndah-Mt Perry Rd – Bitumen patching

Private Works

DTMR Skid Resistance test DTMR Bitumen failure repairs.

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Part C – Flood Damage

Mt Perry:

Works completed last month : Nil Current works : Nil Future works, next month : Nil

Biggenden:

Works Completed last month : Cambells, Grills Lane, Mt Woowoonga, Woowoonga Hall

Current works : Swindon, North Branch Future works, next month : Mc Kenzie St, Alascan

Gayndah:

Works completed last month : Washpool, Dappil, Yenda-Benyenda Current works : Juliet Street, Future works, next month: Barlyne, Mt Steadman

Mundubbera:

Works completed last month : New Cardarga, Current Works : Hockmuth Future works, next month : Nantglyn, Philpott,

Monto:

Works completed in the last month : Fire Clay, Walkers Ck, Barimoon, Crana, Pine Mtn, Misfortune, Roths.

Current Works : Mahoon Creek, Abercorn Future works, next month : Windlass, Clonmel, Wongalee, Kariboe, Annyarrow,

Kerwee, Luthje, Stanleys.

Eidsvold:

Works completed in last month : Lochaber, Lochaber Access, Calrossie, Dareen—Glencoe, Nogo Junction

Current Works : Nil Future works, next month : Nil

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Financial data for roads completed for the month of May 2012 :

Road Name Total

Allocation Expenditure To Date

% of Total Work Activities Completed

Total work Claimed. %

Cambells $15,662 $9279 59% Nil Grills Lane $23,065 $5097 22% Nil Mt Woowoonga $81,927 $71,004 86% 100% Woowoonga Hall

$7,179 $5,546 77% 70%

Washpool $20,055 $10,815 53% Nil Dappil $74,845 $21,661 28% Nil Yenda-Benyenda

$105,381 $58,004 55% Nil

New Cardarga $24,057 $25,098 104% Nil Fire Clay $8,435 $5,203 61% Nil Walkers creek $55,893 $48,918 87% 86% Barimoon $3,007 $4,320 143% Nil Crana $3,056 $4,062 132% Nil Pine Mtn. $17,041 $18,650 109% Nil Misfortune $42,100 $28,650 68% Nil Roths $106,251 $103,035 97% Nil Lochaber $59,323 $23,153 36% Nil Lochaber Access

$3,472 $1,928 55% Nil

Calrossie $33,834 $25,006 73% Nil Dareen-Glencoe $23,590 $2,535 11% Nil Nogo Junction $8,521 $4,802 56% Nil

Note: Some costs may change due to late charges such as, invoices, gravel royalty’s etc.

Comments

Flood Works Programs inserted behind this report.

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ID Task Mode

Task Name Duration Start Finish Predecessors Resource Names Text1 Text2 Text3

1 South Area 74 days Mon 28/05/12Thu 6/09/12 Contract Crew Mc Bride GRAVEL RESHEETING Mundubbera2 Lohses 4 days Mon 28/05/12Thu 31/05/12 $43,698 Submission 23 Cattle Creek 0 days Fri 1/06/12 Fri 1/06/12 2 Grader $2,506 Submission 24 Endras 1 day Fri 1/06/12 Fri 1/06/12 3 Roller $9,523 Submission 25 Coonambula-Eidsvold 1 day Mon 4/06/12 Mon 4/06/12 4 Water-YTruck $8,520 Submission 26 Sehls, Form 2. 9 days Tue 5/06/12 Fri 15/06/12 5 1 side-tipper $97,556 Submission 2 Gravel/E-works7 Jaru 2 days Mon 18/06/12Tue 19/06/12 6 Loader Sub 1. Mundubbera8 Dykehead 1 day Wed 20/06/12Wed 20/06/127 Dozer Sub 1.9 Gleichs School Bus 1 day Thu 21/06/12 Thu 21/06/12 8 Glen Bowman $13,377, Sub 1.

10 Nantglyn 1 day Fri 22/06/12 Fri 22/06/12 9 $5,011, Sub 1.11 Philpott 1 day Mon 25/06/12Mon 25/06/1210 $4,510 Sub 1.12 Kerles Lane 1 day Tue 26/06/12 Tue 26/06/12 11 $7,016, Sub 1.13 Pearlinga 1 day? Wed 27/06/12Wed 27/06/1212 $1,002, Sub 1.14 Lakeside Station 1 day Thu 28/06/12 Thu 28/06/12 13 $5,822 Sub 2.15 Lower Lakeside 4 days Fri 29/06/12 Wed 4/07/12 14 $38,936 Sub 1.16 Swindle Creek 5 days Thu 5/07/12 Wed 11/07/1215 $50,511 Sub 2.17 Coringa Hills 1 day Thu 12/07/12 Thu 12/07/12 16 $4,511 Sub1 &2.18 Stephens 1 day Fri 13/07/12 Fri 13/07/12 17 $13,115 Sub 2.19 Paradise 4 days Mon 16/07/12Thu 19/07/12 18 $37,089 Sub 2.20 Fowlers 15 days Fri 20/07/12 Thu 9/08/12 19 $236,617 Sub 2.21 Old Man Flats 1 day Fri 10/08/12 Fri 10/08/12 20 $8,019 Sub 2.22 Glossop 2 days Mon 13/08/12Tue 14/08/12 21 $24,265 Sub 2.23 Berries 1 day Wed 15/08/12Wed 15/08/1222 $4,009 Sub 1.24 Cambells 1 day Thu 16/08/12 Thu 16/08/12 23 $15,662, Drainage only Sub.1 &2.25 Glenburnie 1 day Fri 17/08/12 Fri 17/08/12 24 $8,521 Sub 2.26 Gospel Hall 2 days Mon 20/08/12Tue 21/08/12 25 $22,553 Sub 1.27 Little Reids Creek 1 day Wed 22/08/12Wed 22/08/1226 $12,604, gravel only Sub. 1. Mt Perry28 Drummers Creek 1 day Thu 23/08/12 Thu 23/08/12 27 $5,342, gravel only Sub. 1. 29 Yarrol 1 day Fri 24/08/12 Fri 24/08/12 28 $10,000, gravel only Sub. 1. 30 Branch Creek 1 day Mon 27/08/12Mon 27/08/1229 $17,541, gravel only Sub. 1. 31 Twin Creeks 2 days Tue 28/08/12 Wed 29/08/1230 $22,553, gravel only Sub. 1. 32 Greenbank 1 day Thu 30/08/12 Thu 30/08/12 31 $11,164, gravel only Sub. 1. 33 Gravelly Creek 1 day Fri 31/08/12 Fri 31/08/12 32 $4,009, gravel only Sub. 1. 34 Lands End 1 day Mon 3/09/12 Mon 3/09/12 33 $4,762 gravel only Sub. 1. 35 Kerwee 1 day Tue 4/09/12 Tue 4/09/12 34 $8,535, Gravel Sub. 1. 36 Pinch Gut 1 day Wed 5/09/12 Wed 5/09/12 35 $6,282, gravel only Sub. 1. 37 School Lane 1 day Thu 6/09/12 Thu 6/09/12 36 $5,342, gravel only Submission 2.38

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41 Chinchilla Boundary by West. Downs. $101,984 Sub 2.42

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Project: Flood Program, 30-1-2012Date: Fri 25/05/12

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46 BIGGENDEN--Mt Perry 21 days Mon 28/05/12Mon 25/06/12 Contract Crew I& F Enterprises CONCRETE Biggenden47 Swindon 4 days Mon 28/05/12Thu 31/05/12 $9,500 Sub 1. Mt Perry48 North Branch 5 days Fri 1/06/12 Thu 7/06/12 47 $17,600 Sub 1. 49 Mc Kenzie Street 3 days Fri 8/06/12 Tue 12/06/12 48 $19,900 Sub 2.50 Alascan 2 days Wed 13/06/12Thu 14/06/12 49 $14,653 Sub 1.51 Mt Woowoonga 3 days Fri 15/06/12 Tue 19/06/12 50 $20,531 Sub 1.52 Deep Creek 1 day Wed 20/06/12Wed 20/06/1251 $2,000 Sub 1. 53 Billoolan 1 day Thu 21/06/12 Thu 21/06/12 52 $8,862, concrete only Sub. 1 & 2.54 Kerwee 2 days Fri 22/06/12 Mon 25/06/1253 $3,849 Sub 1. 55

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63 Biggenden 73 days Mon 28/05/12Wed 5/09/12 Reclaimer Sth Shire Crew PAVEMENT REPAIR Biggenden64 Emu Creek 9 days Mon 28/05/12Thu 7/06/12 $92,980 Sub 1 &265 Highstone 5 days Fri 8/06/12 Thu 14/06/12 64 $51,660 Sub 1 &266 Lower Lakeside 10 days Fri 15/06/12 Thu 28/06/12 65 $104,864 Sub 267 Wilson Valley 2 days Fri 29/06/12 Mon 2/07/12 66 $18,002 Sub 268 Fowlers 15 days Tue 3/07/12 Mon 23/07/1267 $236,617 Sub 269 Muan 2 days Tue 24/07/12 Wed 25/07/1268 $14,652 Sub 1 70 Elizabeth Street 1 day Thu 26/07/12 Thu 26/07/12 69 $7,723 Sub 2.71 Emerys 1 day Fri 27/07/12 Fri 27/07/12 70 $11,684 Sub 1.72 River 2 days Mon 30/07/12Tue 31/07/12 71 $20,121 Sub 1.73 Woowoonga Hall 3 days Wed 1/08/12 Fri 3/08/12 72 $32,236 Sub 1 & 274 Giles 4 days Mon 6/08/12 Thu 9/08/12 73 $37,050 Sub 1 & 275 Victoria Street 1 day Fri 10/08/12 Fri 10/08/12 74 $7,932 Sub 2.76 Wixon Street 2 days Mon 13/08/12Tue 14/08/12 75 $14,736 Sub 2.77 Mary Street 1 day Wed 15/08/12Wed 15/08/1276 $10,437 Sub 2.78 Mt Woowoonga 2 days Thu 16/08/12 Fri 17/08/12 77 $19,148 Sub 2.79 North Dallarnil 2 days Mon 20/08/12Tue 21/08/12 78 $13,435 Sub 2.80 Alascan 2 days Wed 22/08/12Thu 23/08/12 79 $24,409 Sub.281 Degilbo Mines 1 day Fri 24/08/12 Fri 24/08/12 80 $6,484 Sub.282 Coringa 7 days Mon 27/08/12Tue 4/09/12 81 $90,012 Sub 1.83 Gospal Hall 0 days Wed 5/09/12 Wed 5/09/12 82 $2,093 Sub 1.84

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92 GAYNDAH 77 days Mon 28/05/12Tue 11/09/12 Contract Crew Taylor GRAVEL93 Juliet Street 2 days Mon 28/05/12Tue 29/05/12 $27,391 Pav Repairs Submission 2.94 Barlyne 2 days Wed 30/05/12Thu 31/05/12 93 $16,790, Gravel Submission 1. Flood95 Mt Steadman 2 days Fri 1/06/12 Mon 4/06/12 94 $15,036, Gravel Submission 1. Flood96 Mt Steadman 5 days Tue 5/06/12 Mon 11/06/1295 $73,581 Pav. Repairs Submission 1&297 Gahans 1 day Tue 12/06/12 Tue 12/06/12 96 $8,019, Gravel Submission 1. Flood98 Stockhaven 4 days Wed 13/06/12Mon 18/06/1297 $46,360, Gravel Submission 1. Flood99 Slab Creek 2 days Tue 19/06/12 Wed 20/06/1298 $17,174, Culvert Repair Submission 1&2

100 Redvale 2 days Thu 21/06/12 Fri 22/06/12 99 $30,981 Pav. Repairs Submission 2.101 Church 5 days Mon 25/06/12Fri 29/06/12 100 $64,892, Pav Repairs Submission 2.102 Reids Creek 2 days Mon 2/07/12 Tue 3/07/12 101 $24,282,Pav. Repairs Submission 2.103 Dalgangal 20 days Wed 4/07/12 Tue 31/07/12 102 $227,751 Pav. Repairs Submission 2.104 Crooked Creek 2 days Wed 1/08/12 Thu 2/08/12 103 Grader $28,568, Gravel Submission 2.105 Wigton 20 days Fri 3/08/12 Thu 30/08/12 104 Roller $291,795, Form 2. Submission 2.106 Back Creek 2 days Fri 31/08/12 Mon 3/09/12 105 Water-Truck $17,542, Gravel Submission 2.107 Wetheron-Benyenda 1 day Tue 4/09/12 Tue 4/09/12 106 1 Truck/dog $5,450 Pav. Repairs Sub 1.108 Bon Accord 4 days Wed 5/09/12 Mon 10/09/12107 Loader $40,848, Pav. Repairs Sub 1.109 Ideraway 1 day Tue 11/09/12 Tue 11/09/12 108 Greg Willis $2,678, Pav. Repairs Sub 1.110

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123 GAYNDAH 18 days Mon 28/05/12Wed 20/06/12 Contractor Crew Gayndah Crew Submission 1. Flood CONCRETE124 Wetheron-Benyenda 3 days Mon 28/05/12Wed 30/05/12 $12,831 Just needs G/Rails Sub 1.125 Gayndah-Mundubbera 5 days Thu 31/05/12 Wed 6/06/12 124 $15,041 Desilt Sub 1.126 Wigton 10 days Thu 7/06/12 Wed 20/06/12125 $35,891 Sub 1 & 2

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2 Mundubbera/Gayndah 137 days Fri 1/06/12 Mon 10/12/12 CONTRACTORS CONCRETE3 Blackhorse Creek 1 day Fri 1/06/12 Fri 1/06/12 CCC Jones4 Slab Creek 20 days Mon 4/06/12 Fri 29/06/12 3 CCC,CON Andy5 Lochaber 3 days Mon 2/07/12 Wed 4/07/12 4 CCC 2 Labourers6 Deems 5 days Thu 5/07/12 Wed 11/07/125 CCC,CON Supervisor/Concretor7 New Cadarga 2 days Thu 12/07/12 Fri 13/07/12 6 CCC8 Hawkwood 5 days Mon 16/07/12Fri 20/07/12 7 CCC,CON9 Jaru 3 days Mon 23/07/12Wed 25/07/128 CCC

10 Beeron 5 days Thu 26/07/12 Wed 1/08/12 9 CCC11 Greentree 3 days Thu 2/08/12 Mon 6/08/12 10 CCC12 Yerilla 2 days Tue 7/08/12 Wed 8/08/12 11 CCC13 Pearlinga 3 days Thu 9/08/12 Mon 13/08/1212 CCC14 Rockybar 3 days Tue 14/08/12 Thu 16/08/12 13 CCC15 Briggs No.2 5 days Fri 17/08/12 Thu 23/08/12 14 CCC,CON16 Boondooma 3 days Fri 24/08/12 Tue 28/08/12 15 CCC,CON17 Cattle Creek 10 days Wed 29/08/12Tue 11/09/12 16 CCC,CON18 Sehls 15 days Wed 12/09/12Tue 2/10/12 17 CCC,CON19 Gayndah Mundubbera 1 day Wed 3/10/12 Wed 3/10/12 18 CCC20 Wigton 15 days Thu 4/10/12 Wed 24/10/1219 CCC,CON221 Bridges 32 days Thu 25/10/12 Fri 7/12/12 20 CCC22 Augustines 1 day Mon 10/12/12Mon 10/12/1221 $14,000---75% done Sub 123

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27 Mundubbera 156 days Thu 24/05/12 Tue 29/01/13 Pavement Repair Reclaimer (SOUTH) Mundubbera28 Hawkwood 3 days Thu 24/05/12 Mon 28/05/12 $732,150 Sub 1.29 Durong 90 days Tue 29/05/12 Mon 1/10/12 2830 Coonambula 5 days Tue 2/10/12 Mon 8/10/12 29 $62,232 Sub 1&231 Riverleigh School Bus 9 days Tue 9/10/12 Fri 19/10/12 30 $125,564, $ left Sub 1. form 2. 32 Riverleigh School Bus 8 days Mon 22/10/12Wed 31/10/1231 $2,439 $ left Sub 1.33 Riverleigh School Bus 2 days Thu 1/11/12 Fri 2/11/12 32 $19,258 Sub 234 Cattle Creek 4 days Mon 5/11/12 Thu 8/11/12 33 $46,890 Sub 2. 35 Mundowran 8 days Fri 9/11/12 Tue 20/11/12 34 $98,803 Sub 2. 36 Stuart Russell street 3 days Wed 21/11/12Fri 23/11/12 35 $32,864 Sub 2. 37 Gayndah--Mundubbera 14 days Mon 26/11/12Thu 13/12/12 36 $174,163 Sub 2. 38 Augustines 2 days Fri 14/12/12 Mon 17/12/1237 $25,120 Sub 2. 39 Loakes 1 day Tue 18/12/12 Tue 18/12/12 38 $16,746 Sub 1.40 Back Derra 1 day Mon 21/01/13Mon 21/01/1339 $4,186 Sub 1.41 Boondooma 3 days Tue 22/01/13 Thu 24/01/13 40 $33,912 Sub 2. 42 Beeron 2 days Fri 25/01/13 Mon 28/01/1341 $16,746 Sub 2. 43 Monogorilby 1 day Tue 29/01/13 Tue 29/01/13 42 $3,680 Sub 1.44

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Project: Flood Restoration, 1 July,Date: Fri 25/05/12

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6338 Mundubbera 240 days Mon 23/04/12Wed 24/04/13 Pavement Repair Reclaimer Start after Biggenden6339 Hawkwood 15 days Mon 23/04/12Fri 11/05/12 $732,150 Sub 1.6340 Durong 90 days Mon 14/05/12Fri 14/09/12 63396341 GO TO BIGGENDEN 72 days Mon 17/09/12Fri 25/01/13 63406342 Coonambula 5 days Mon 28/01/13Fri 1/02/13 6341 $62,232 Sub 1&26343 Riverleigh School Bus 9 days Mon 4/02/13 Thu 14/02/13 6342 $125,564, $ left Sub 1. form 2. 6344 Riverleigh School Bus 8 days Fri 15/02/13 Tue 26/02/13 6343 $2,439 $ left Sub 1.6345 Riverleigh School Bus 2 days Wed 27/02/13Thu 28/02/13 6344 $19,258 Sub 26346 Cattle Creek 4 days Fri 1/03/13 Wed 6/03/13 6345 $46,890 Sub 2. 6347 Mundowran 8 days Thu 7/03/13 Mon 18/03/136346 $98,803 Sub 2. 6348 Stuart Russell street 3 days Tue 19/03/13 Thu 21/03/13 6347 $32,864 Sub 2. 6349 Gayndah--Mundubbera 14 days Fri 22/03/13 Wed 10/04/136348 $174,163 Sub 2. 6350 Augustines 2 days Thu 11/04/13 Fri 12/04/13 6349 $25,120 Sub 2. 6351 Loakes 1 day Mon 15/04/13Mon 15/04/136350 $16,746 Sub 1.6352 Back Derra 1 day Tue 16/04/13 Tue 16/04/13 6351 $4,186 Sub 1.6353 Boondooma 3 days Wed 17/04/13Fri 19/04/13 6352 $33,912 Sub 2. 6354 Beeron 2 days Mon 22/04/13Tue 23/04/13 6353 $16,746 Sub 2. 6355 Monogorilby 1 day Wed 24/04/13Wed 24/04/136354 $3,680 Sub 1.


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CONTRACTORS

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Pavement Repair

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Pavement Repair

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1 MONTO 53 days Mon 21/05/12Wed 1/08/12 Contractor Crew Doug Evans GRAVEL Monto2 Mahoon Creek 5 days Mon 21/05/12Fri 25/05/12 Grader $82,197 Sub 2 3 Windlass 2 days Mon 28/05/12Tue 29/05/12 2 Roller $17,542 Sub 2 4 Clonmel 1 day Wed 30/05/12Wed 30/05/123 Water-Truck $13,532 Sub 2 5 Wongalee 1 day Thu 31/05/12 Thu 31/05/12 4 1 Semi-Tipper $6,515 Sub 2 6 Kariboe 6 days Fri 1/06/12 Fri 8/06/12 5 loader $141,897 Sub 1 & 2.7 Kroombit Tops 1 day Mon 11/06/12Mon 11/06/126 Contract sign man $11,026, Gravel Sub 2.8 Glenvalley 1 day Tue 12/06/12 Tue 12/06/12 7 Truck/Dog $3,007, Gravel Sub 2. done on RDO days9 Rocky Creek 1 day Wed 13/06/12Wed 13/06/128 Henry Spletter $10,024 Sub 2

10 Monal 9 days Thu 14/06/12 Tue 26/06/12 9 $94,225 Sub 2 11 Dooloo Tops 2 days Wed 27/06/12Thu 28/06/12 10 $18,043 Sub 1 & 2 12 Childs 2 days Fri 29/06/12 Mon 2/07/12 11 $20,873 Sub 1 & 213 Bullawarra 3 days Tue 3/07/12 Thu 5/07/12 12 $29,070 Sub 2 14 Raspberry Creek. 3 days Fri 6/07/12 Tue 10/07/12 13 $32,578, Gravel Sub 2 15 Yarrol 1 day Wed 11/07/12Wed 11/07/1214 $11,027 Sub 2.16 Cranks 1 day Thu 12/07/12 Thu 12/07/12 15 $5,012 Sub 217 Brians 2 days Fri 13/07/12 Mon 16/07/1216 $22,089 Sub 218 Langs 5 days Tue 17/07/12 Mon 23/07/1217 $49,682 Sub 219 Doyles 4 days Tue 24/07/12 Fri 27/07/12 18 $44,209 Sub 220 Netz North Branch 3 days Mon 30/07/12Wed 1/08/12 19 $30,573 Sub 221

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25 MONTO 63 days Mon 21/05/12Wed 15/08/12 Contractor DJ STEEL CONCRETE Monto26 Pinedale 7 days Mon 21/05/12Tue 29/05/12 $58,842 Sub 1.27 Colodan 2 days Wed 30/05/12Thu 31/05/12 26 $6,314 Sub 2. Batter Protection28 Rawbelle 8 days Fri 1/06/12 Tue 12/06/12 27 $44,663 Sub 1.29 Cheltenham 8 days Wed 13/06/12Fri 22/06/12 28 $44,000 Sub 1.30 Old Rawbelle 12 days Mon 25/06/12Tue 10/07/12 29 $91,311 Sub 1 &231 Glenleich 4 days Wed 11/07/12Mon 16/07/1230 $15,318 Sub 232 Cranks Avenue 3 days Tue 17/07/12 Thu 19/07/12 31 $10,266 Sub 233 Crana 12 days Fri 20/07/12 Mon 6/08/12 32 $71,922 Sub 2.34 Woongalee 5 days Tue 7/08/12 Mon 13/08/1233 $29,968 Sub 2.35 Mahoon Creek 2 days Tue 14/08/12 Wed 15/08/1234 $7,699 Sub 2.36

37 Old Rawbelle 0 days Wed 16/05/12Wed 16/05/12 Cattle ck,pending $52,895, ( for 2 X-ings)Council Decision Monto38

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50 MONTO 84 days Mon 21/05/12Thu 13/09/12 Reclaimer Crew Reclaimer Work (NTH)PAVEMENT REPAIRS Monto51 Abercorn 4 days Mon 21/05/12Thu 24/05/12 $98,176 Sub 1 & 252 Anyarrow 1 day Fri 25/05/12 Fri 25/05/12 5153 Kerwee 1 day Mon 28/05/12Mon 28/05/125254 Luthje 1 day Tue 29/05/12 Tue 29/05/12 53 $5,978 Sub 2.55 Stanley's 1 day Wed 30/05/12Wed 30/05/125456 Staatz 1 day Thu 31/05/12 Thu 31/05/12 5557 Barram 1 day Fri 1/06/12 Fri 1/06/12 56 Signs,Stuart $8,844 Sub 158 Plateau 4 days Mon 4/06/12 Thu 7/06/12 57 Council Grader $48,818 Sub 2.59 Cranks Avenue 8 days Fri 8/06/12 Tue 19/06/12 58 Baldwin Roller $115,132 Sub 260 Powers 4 days Wed 20/06/12Mon 25/06/1259 Hetherington,Water $20,722 Sub 1 & 261 Mt. Eagle,nogo river

bridge1 day Tue 26/06/12 Tue 26/06/12 60 Top up Truck,Gleeson Sub 1, stab bridge

approach, 60m 1 end,2mother end62 Foleys Gully 5 days Wed 27/06/12Tue 3/07/12 61 Gary Reeves $50,239 Sub 1

63 Glencoe 1 day? Wed 4/07/12 Wed 4/07/12 62 $24,824 Sub 1 & 264 Cynthia Range 1 day Thu 5/07/12 Thu 5/07/12 63 $2,093 Sub 165 Coominglah 1 day Fri 6/07/12 Fri 6/07/12 64 $18,002 Sub 2.66 Old Rawbelle 3 days Mon 9/07/12 Wed 11/07/1265 $37,889 Sub 267 Cedar Creek 1 day Thu 12/07/12 Thu 12/07/12 66 $81,636 Sub 1 & 268 Coppin 1 day Fri 13/07/12 Fri 13/07/12 67 $15,909 Sub 2.69 Clonmel 1 day Mon 16/07/12Mon 16/07/1268 $7,536 Sub 2 70 Macks 1 day? Tue 17/07/12 Tue 17/07/12 69 $5,86171 Monal 4 days Wed 18/07/12Mon 23/07/1270 $47,728 Sub 2 72 Bukali Scrub 7 days Tue 24/07/12 Wed 1/08/12 71 $74,312 Sub 2.73 Bazleys 1 day Thu 2/08/12 Thu 2/08/12 72 $17,187 Sub 1 & 274 Yarrol 2 days Fri 3/08/12 Mon 6/08/12 73 $16,118 Sub 2 75 Kapaldo 2 days Tue 7/08/12 Wed 8/08/12 74 $19,677 Sub 2 76 Airport 20 days Thu 9/08/12 Wed 5/09/12 75 $467,285 Sub 1& 2.77 Golf Links 5 days Thu 6/09/12 Wed 12/09/1276 $66,986 Sub 178 Langs 1 day Thu 13/09/12 Thu 13/09/12 77 $5,442 Sub 1 & 279

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Reclaimer Crew

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ATTACHMENT - 1.2 Bridges and Special Projects

May 2012 Strategy:

Negotiations are currently underway with Roadtek to determine a timeframe for strategic bridge inspections to be undertaken with an Under Bridge Inspection Unit. This, Regional Road Group funded program allows for between 2 - 4 bridges to be inspected by a Roadtek inspector in conjunction with the NBRC Level Two bridge inspector. The Under Bridge Inspection Unit allows bridges with limited access from bed level to be inspected.

Scoping and cost estimating work has been undertaken on a number of potential bridge and drainage projects for 2012/2013 budget consideration.

Operations: Capital

Bamboo St Drain Work has commenced on the reconstruction of a drain between Downing and Bamboo Streets in Gayndah. The existing eroded earth drain is being replaced with a rock lined drain. This work has been undertaken by earthmoving contractors.

Flood Damage

The bridge flood damage crew have undertaken minor works throughout the Monto, Eidsvold, Gayndah and Mundubbera areas on a number of damaged flood ways and other drainage structures.

Private Works Repair works have commenced on timber bridges on St Johns Creek and South St

Johns Creek. This work is being completed under a contract through Roadtek and will be completed by June 30 2012. This repair works is part of program of upgrading a number of existing timber bridges along the Eidsvold Theodore Road.

Points Worthy of Noting/Future Actions:

The bridge crew will continue repair works on St Johns Creek and South St Johns Creek Bridges

The bridge flood damage crew will continue works on number of damaged flood ways throughout the region.

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ATTACHMENT 1.3 - Water and Waste Water May 2012 Strategy: Drinking Water Quality Monitoring:

Individual operator meetings to complete operating procedure gap analysis completed.

Compilation of Standard Operating Procedures (SOP) for the Council’s water treatment plants.

An InfoXpert site has been established common to all water operators for the ogging of daily test results and pertinent plant information. Operator training has commenced on the use of this site.

Fluoridation: An agreed list of outstanding items to finalise the project has been completed and

subsequent minor works commenced. Some of this work will be a variation to the original contract but will still be within the scope and budget of the project. The contractor is yet to supply the variation deed.

The submission for approximately 80% repayment has been approved by DLGP and payment received. The second submission is currently being compiled.

Standard Conditions: A set of standard conditions for the installation of water mains and property

connections is almost in draft form. The completion of these standards is aimed to coincide with a new fees and charges structure proposed for the next budget.

Bulk Water Sunwater has delayed the proposed 600% price increase for the bulk water

supply to Monto Township. A minor price increase to accommodate operational issues has been imposed.

GIS All water reticulations systems have now been transferred from hard copy

drawings to a map overlay for the mapinfo program. This overlay is now to be ground- truthed using the differential GPS meter. This is

a major step towards establishing the requirements of the TMP and SAMP improvement plans.

Work has commenced on a similar program for the sewerage reticulation systems.

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Operations: Maintenance:

After a successful liquid chlorine trial the chlorine building at the Eidsvold water boosting pump station has been modified to facilitate the installation of a 3000 l chlorine tank. The tank has been purchased and located, delivery of the connectors that were due in April have been delayed. Delivery is now expected in May.

Telemetry issues were experienced at all water plants during the month. Negotiations with the supplier have resolved most issues and an improved technical support procedure has been instigated.

Investigation into the continued odour issues at the Gayndah sewerage treatment plant has led to the complete desludge of the Imhoff Tower. This has now returned to correct operation, the next stage is to empty and desludge the first two receiving ponds. Planning for this has commenced and public notification will occur before commencement.

After recent rain the onsite sewerage plant holding tank at the RMW Centre lifted. An order has been placed for the repair of the system which is planned for early May subject to favourable weather conditions.

Capital Works: Civil works has almost been completed on the installation of a water treatment plant

at the Mingo Crossing Caravan Park. This is an RLCIP funded project. The project has included the relocation of the supply pump to a pontoon with the approval from Sunwater. Completion of this project is planned for mid to late May.

The RLCIP project for the upgrade of the Mingo Crossing caravan park has stalled. Design work on the required plant capacity and disposal method has found some serious issues with the current system. More work will be needed on the current system that was expected when the project submission was lodged. Work is continuing with DERM, consultant engineer and plant suppliers to determine a new project scope and costing which will presented to Council as soon as possible for information and future budget consideration.

The refurbishment of the No5 sewerage pump station in Mundubbera has been completed. This work included renewal of pump bases and rails, relining of pump well with epoxy material and replacement of the pumps. The pump switch board replacement has also been completed including telemetry.

The sewerage augmentation project has commenced. The sludge removal process for the Biggenden Treatment Plant has commenced. Capital estimates for necessary WPH&S issues as well as operational issues at the plant have been included in the capital budget requests.

Flood Damage Repair – Gayndah

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Development of the bore field has been completed with three water bearing holes developed. Production rate from the bores will mean that at least two bores will be required to match the average consumption rate for Gayndah.

The tender for equipping the bores, associated pipework and electrical switching has been delayed due to the difficulty in establishing the developed bores. The tender documents will now be issued early May with the intention of placing an order late May for construction.

Civil works tender for dry well extension and access is planned for issue at the same time as the bore pump work, ie early May.

Due to inclement weather delays the project completion date is now planned for December 2012 – see attached Gantt Chart

The lack of original records for No5 sewerage pump station has meant that onsite measurements have been needed to complete the design work required for the repair work. The work required does not effect the operation of the pumping station.

Flood Damage Repair - Mundubbera The reconstruction of the raw water has been split into two elements. The tender

documents for both will be completed early May with issue planned for mid May. Completion of project planned for December 2012 – see attached Gantt Chart

Flood Damage Repair: - Monto The only outstanding work on the Monto recycled water repairs are electrical

connections and replacement of the security fence. These are expected to be completed before the end of May.

Points worth noting: Recycled Water Agreements

A draft recycled water agreement has been written for the supply of recycled water to the Monto Golf Club.

The water pricing for the draft agreement is too high for the Golf Club to consider going further with the agreement.

A request was sent to the Office of the Water Supply Regulator asking for allowance to conduct in-house quality testing to reduce the price of the recycled water. A verbal reply has been received stating that the request has been noted and there is work on establishing a protocol to allow this. This is not an approval at this stage.

Potable Water Supply

A new standpipe for potable water supply has been designed and is currently being installed in Eidsvold. This is a result of negotiations between Council and MCJV for supply to the Calrossie construction camp.

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ATTACHMENT 1.4 Facilities

May 2012

Operations: Monto Hall Kitchen Upgrade:

Works are continuing with completion scheduled for the last week of May 2012. Monto Cemetery Fence:

Work on cemetery fence is due to commence in late May; these works will continue until early June 2012.

Asbestos Inspections:

The townships of Gayndah, Mt Perry, Mundubbera and Biggenden have been inspected and reports received.

The townships of Eidsvold and Monto will be inspected in June 2012. Facilities Maintenance:

As of 29 May 2012, there are 111 open tasks to be actioned. During the month of May 2012 approximately 36 task requests were completed

however the number of tasks requests received each week is increasing dramatically.

Points worthy of noting:

Works will continue on the Monto Hall kitchen and Monto Cemetery fence. Only urgent maintenance works will take place in June 2012.

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ATTACHMENT - 1.5 Asset Management

May 2012

QRA Claims Strategy The emergent works claim 2 NBRC 18.12 has been approved for payment. The payment is yet to be received. The emergent works claim 3 NBRC 19.12 is still being assessed. Projects to be resubmitted: Arrangements have been made for all the projects listed below to be inspected and assessed by QRA’s inspector for this area.

1. Gayndah - Mundubbera Road This reconstruction project was approved by QRA for $629,530. The three tendered prices received were all in the range of $1,270,000 for this work. As a result, the advice from QRA is to remove this project from the 1st Reconstruction submission and resubmit with appropriate documentation supplied by the tendering companies. Council is also going to submit a tendered price using the Council’s day labour workforce.

2. Humphrey Binjour land slip.

The approved value of repairs in Gayndah NBRC 11.11 submission of this project is $850,000.

The initial design to repair like for like with a two lane sealed road was $4mil. This was sent back to ARUP for other options. The Second design was to reduce the road to a single sealed lane at a cost of $2mil. As a result, the advice from QRA is remove this project from the first Reconstruction submission and resubmit with appropriate documentation supplied by the ARUP.

3. Roads with Scope Creep

Roads that have been approved in earlier submissions for repairs but now have much greater work required are required to be resubmitted if the estimate is more than 10% above the approved value.

The Second claim for the approved 1st Reconstruction submission has received the acquittal notification with funds to be released to Council. The third claim for the 1st Reconstruction submission has been submitted.

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Bon Accord bridge repairs, with the increased scope of work and estimates of cost calculations, has been submitted to QRA. At the present time we believe these additional costs are still to be treated under the Form 9 provisions. Parks Strategy All data collected from the Parks Group meeting has been entered to a single Excel workbook. This workbook is to be further manipulated to allow for tabulation of hours worked on various activities at all locations. Parks in all areas, except Monto and Mt Perry, have been had their first visit to be logged on the mapping system and data collected with a PDA. The other areas will be data logged when resources become available. The data will be downloaded to the mapping system and incorporated in the AMP to work towards creating a 10 year schedule of required replacement of existing assets. Points worthy of noting The data recorded to date will require a large number of man hours to manipulate into a relevant format that will allow trends and conclusions to be drawn. GIS Operations Points worthy of noting

Funds for the purchase of the Aerial layers for the GIS system have been included in the proposed 2012/13 Asset Management Budget.

Funds for the continued development of the GIS system have been included in the proposed 2012/13 Asset Management Budget.

Fleet Operations

Delivery of 2 utes in May

Waiting on 3 utes for delivery this financial year Points worthy of noting / Future actions

Detailed procedure to review and recalculation of Plant Hire rates for inclusion in Budget calculations to be documented.

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ATTACHMENT - 1.6 Parks and Gardens May 2012 Operations: Annual Shows: Staff have ensured that all towns were tidy and well presented for their annual shows. Biggenden: With the high growing season the main focus as been on mowing and whipper snipping. Eidsvold: The polocrosse was held recently and the town was well presented to all visitors. Gayndah: At the pedestrian refuge, Council is installing large cement pots to have flowers planted in them, which will brighten the main street all year round. Monto: Work is being undertaken in preparation for the upcoming Fly – In and Dairy Festival. Mt Perry: Is gearing up for the 6 hour Gold Rush Mountain Bike challenge which will bring 150 riders and their families to the town. Wolca Reserve is looking at its best for this event. Mundubbera: The opening of the ‘Big Shed’ in conjunction with the Health and Age expo was recently held, with the Archer Park precinct well presented. Points worthy of noting:

All towns will be doing winter maintenance which will include the cleaning of gutters, spraying of kerbs, keeping clover at bay and the tidying of park areas.

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ATTACHMENT 1.7 - Land Protection Officer’s Report

May 2012

PLANT TYPE

FUTURE ACTIONS

PARTHENIUM Gayndah – Inspections on a number of landholder’s properties still have to remind some landholders of their responsibilities. Mundubbera/Eidsvold – Inspections/control on properties in the area, two small areas in town. Biggenden – Area’s still not being controlled. Landholders have been notified that a notice will be sent if there is no improvement. Monto – Splinter Creek, Kalpowar, Tellebang & Burnett River have been inspected and control has been carried out.

On going inspections and control

GIANT RATS TAIL More and more plants are found on the Burnett Highway and shire roads. Some of the area’s that have been treated are Isis Highway, Berries Road, Mt Goonameman, Golden Fleece Road, Hunters Road, Coringa Road, Cougatom Road, Dempsters, Pile Gully Road, Eidsvold/Theodore Road, Burnett Highway, Kerwee Road, Kalliwa and Kalliwa Connection Road, Gayndah/Mt Perry Road

AFRICAN LOVE GRASS Continuation of the treatment of African Love Grass (ALG) has been carried out on a number of shire roads as well as on the highways across the whole region under element 5. Main Roads have informed us (verbally) that they don’t know what next year will bring in terms of what dollars there will be available for element 5.

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BURNETT MARY REGIONAL GROUP - B.M.R.G. An 18 month project between B.M.R.G and NBRC includes;

1080 Wild Dog & Feral Pigs Baiting program

Reducing the impact of WoNS weeds which will include, control of Parkinsonia, Prickley Acacia, Lantana, Hymenachne & Rubbervine

Rabbit Control Program These programs will be carried out within the NBRC areas.

The coordinated 1080 Wild Dog & Feral Pigs Baiting program will commence with Monto & Eidsvold kicking off the program on the 29th May, following will be Gayndah and Biggenden on the 5th June and Mt Perry and Mundubbera on the 12 June. During this incentive, all landholders will receive up to 40KG of free meat.

SUNWATER A contract is in the process of being executed for the control of Water Lettuce on Cania Dam. Sunwater has approached NBRC to carry out the work on a contract basis as they have not the resources at this point in time to undertake control of this aquatic weed which needs attention now.

In the process

LPO’S - OTHER DUTIES

Element 5 contractor – Lantana & Luceana

Guide Posts on all state controlled roads

Air strip lights – Gayndah, Mundubbera & Eidsvold

Vehicle Inspections carried out in Monto Eidsvold & Mundubbera

1080 Wild Dog for the NBRC

Feral Pig 1080 baiting program under B.C.C.A

Mundubbera & Gayndah refuse tips sprayed for grass

LPO/NRM trailer on display at the individual town’s show days

When funding is available

GRADER GRASS Control on Burnett Highway north of Ban Ban and also north of Gayndah

On going

39

FORWARD LIST OF WORKS

Lantana control

Visibility Clearing on shire roads

Element 5 – Main Roads weed control

Mother of Millions

Water Lettuce – Cania Dam

On going

ATTACHMENT – 1.8 Capital Expenditure Update

May 2012 Excel expenditure document attached.

40

Job Description Job Number Crew Allocation

Committed

Expenditure to

29/05/2012

Claim Amount Sep‐11 Oct‐11 Nov‐11 Dec‐11 Jan‐12 Feb‐12 Mar‐12 Apr‐12 May‐12 Jun‐12

Buildings and Improvements

Mingo Crossing OSTP Upgrade 144‐5020‐0 Water $60,000.00 $ 59,946.53 $30,000.00

Skate Park ‐ Biggenden 144‐1020‐0 Parks & Gardens $82,513.00 $ 82,513.17 $25,000.00

Mingo Crossing Water Supply 144‐5021‐0 Water $100,000.00 $ 93,338.70 $50,000.00

Duplex Construction Project 144‐6121‐0 Ext Contract $333,000.00 $ 313,437.22

Single Person Accomodation (access construction, road reserve extension, car park and

landscaping)144‐5123‐0 Perry/Biggenden $106,009.00 $ 106,143.28

Monto Hall Kitchen Upgrade and Bar Relocation 144‐4121‐0 Ext Contract $80,000.00 $ 63,275.12

Mundubbera Hall Kitchen Upgrade 144‐6122‐0 Ext Contract $ 35,000.00 $ 33,917.57

Upgrade Toilet/Reception Gayndah Airport (EM) 144‐3123‐0 Ext Contract $ 35,000.00 $ 5,816.47 TKAC Building Refurbishment Internal 144‐3124‐0 Ext Contract $ 25,000.00 $ 25,735.12

Other Structures

Biggenden Swimming Pool 160‐1121‐0 $ 60,000.00 $ 51,663.92

160‐7121‐0 $ 60,000.00 $30,000.00

160‐7122‐0 $ 41,000.00 $20,000.00

160‐7123‐0 $ 10,000.00

Monto Lawn Cemetery 160‐4121‐0 Ext Contract $ 10,000.00 $ 8,607.33

Footpaths (Zonhoven Park to Oakey Creek, Arthur Street, Wharton to Fielding Street) 160‐3122‐0 Ext Contract $ 25,000.00 ‐

Street Lighting Maynard Park, Main Street 160‐5121‐0 Mt Perry $ 17,000.00 ‐

Mingo Crossing Boat Ramp 160‐5123‐0 $ 50,000.00 ‐

Concrete Slab and Driveway at Gayndah Tip 160‐3123‐0 $ 7,388.00 $ 7,388.18

Town Streets

Landy Street 224‐9423‐0 Mundubbera 45,000.00$ 15,906.06$

Queen Street Cause Way 224‐9189‐0 Concrete Gang 40,000.00$ 15,498.40$

Sealing Parking Area Gayndah Swim Pool 224‐9300‐0 Gayndah 4,000.00$ Completed Last financial year

NBRC Town Reseals 224‐1000‐0 NBRC 350,000.00$ 318,757.02$

NBRC Kerb & Channel & Footpaths 224‐6000‐0 Ext Contract 250,000.00$ 172,307.96$

Pings Lane ‐ Drainage 224‐9247‐0 37,000.00$ ‐$

Guttering CWA Biggenden 224‐9040‐0 Biggenden 10,000.00$ ‐$

Capper St Pedestrian Refuge 224‐9187‐0 Concrete Gang 20,000.00$ 9,013.78$

Seal Oxford St 224‐9240‐0 Gayndah 35,000.00$ ‐$

Roads ‐ Shire

NBRC Reseals 224‐2000‐0 NBRC 630,000.00$ 506,942.04$

Eureka Road Instal 2 culverts 224‐9035‐0 Biggenden 180,000.00$ 172,810.22$

Shire Maintenance 4120‐2210 NBRC 4,095,385.00$ 1,516,289.04$

RMPC Maintenance Various NBRC 1,995,491.00$ 2,029,180.68$ 2,268,300.21

Wigton Road 0‐1.01km ‐ TIDS 224‐3372‐0 Gayndah 132,000.00$ 126,283.27$ 63,141.64

Wigton Road 19.7 ‐ 21.2km ‐ TIDS 224‐3371‐0 Gayndah 206,000.00$ 203,003.56$ 101,501.78

Bon Accord ‐ Wetheron Road ‐ TIDS 224‐3390‐0 Gayndah 54,000.00$ 54,000.00$ 27,000.00

Hawkwood Road 25.5‐25.9km ‐ TIDS 224‐3705‐0 Mundubbera 84,000.00$ 89,209.12$ 42,000.00

Hawkwood Road 25.9‐27.4km ‐ TIDS 224‐3704‐0 Mundubbera 176,000.00$ 161,204.46$ 80,602.23

Boondooma Rd ‐ TIDS 224‐3666‐0 Mundubbera 140,000.00$ 102,906.87$ 51,453.44

Kapaldo Rd ‐ 0‐2.54km Reseal ‐ RRG 224‐3561‐0 Monto 46,000.00$ 81,516.96$ 23,000.00

Abercorn Rd ‐ 3.08‐18.61km Reseal ‐ RRG 224‐3500‐0 Monto 88,000.00$ 91,546.51$ 44,000.00

Cannindah Rd ‐ 0‐2.10km Reseal ‐ RRG 224‐3521‐0 Monto 32,000.00$ 31,850.98$ 15,925.49

Playground Equipment Upgrades ‐ 2011/12 (including RLCIP)

NBRC Technical Services Capital

Expenditure Update Timeframe

$110,427.11Parks & Gardens

41

Job Description Job Number Crew Allocation

Committed

Expenditure to

29/05/2012

Claim Amount Sep‐11 Oct‐11 Nov‐11 Dec‐11 Jan‐12 Feb‐12 Mar‐12 Apr‐12 May‐12 Jun‐12

Coringa Rd ‐ 0.05‐0.79km ‐ RRG Job Deferred to 2012/13 224‐3027‐0 Biggenden 146,000.00$ ‐$

Coringa Road 0.79‐1.95km Job Deferred to 2012/13 224‐3026‐0 Biggenden 160,000.00$ 144,427.38$ 72,213.69

Sandersons Rd ‐ 0‐1.2km ‐ RRG Job Deferred to 2012/13 224‐3746‐0 Mundubbera 120,000.00$ ‐$ ‐

Roads ‐ Main Roads

Burnett Hwy ‐ North of Ceratodus 4750‐4206‐0 Monto 514,000.00$ 458,586.70$ 319,968.00

Burnett Hwy ‐ South Sehls Rd 4750‐4205‐0 Eidsvold 1,200,000.00$ 465,342.00$ 668,395.60

Gayndah Mt Perry Rd ‐ Mingo Crossing 'Job 15' 4750‐7515‐0 Perry/Biggenden 1,001,663.04$ 276,320.56$ 256,966.80

Gayndah Mt Perry Rd ‐ 28.6‐29.10km Mingo Crossing 'Job 18' Pending Perry/Gayndah 394,000.00$ ‐$

Monto Mt Perry Rd ‐ Eagle Heights 4750‐7623‐0 Perry/Mund/Bigg 2,017,000.00$ 1,491,431.10$ 1,448,561.56

Boondooma Ck Durong Rd 4750‐4301‐0 Mund/Gayndah 930,130.00$ 676,513.91$ 883,027.40

Eidsvold/Theodore Rd 4750‐5401‐0 Eidsvold 860,792.00$ 886,895.82$ 992,167.95

Cania Dam Rd ‐ North Burnett Hwy 4750‐1511‐0 Monto 1,073,970.20$ 130,116.00$ 73,481.00

Eidsvold/Theodore Road TNRP Flood Damage 4750‐5452‐0 Eidsvold 1,718,725.00$ 271,712.15$ 261,620.00

Mundubbera/Durong Road TNRP Flood Damage 4750‐3553‐0 Mundubbera 2,079,006.57$ 305,207.89$ 293,860.00

Drainage Infrastructure

Upgrade Jack Parr Bridge on Coonambula Rd ‐ RRG/TIDS 240‐4682‐0 Contractor 604,000.00$ 511,064.87$ 205,316.44

Upgrade Flagstone Bridge on Hawkwood Rd ‐ RRG/TIDS 240‐4706‐0 Contractor 1,000,000.00$ 607,559.49$ 11,554.94

Shallcross Rd Bridge Replacement ‐ TIDS Job Deferred to 2012/13 240‐3748‐0 Concrete Gang 160,000.00$ 14,060.00$ 7,030.00

Moorooka Bridge Replacement on Normans Rd ‐ TIDS Job Deferred to 2012/13 240‐3584‐0 Concrete Gang 150,000.00$ 44,871.00$ 29,560.70

Bamboo St ‐ Rehab Drain 240‐3010‐0 Drainage Gang 25,000.00$ ‐$

Dalgangal Rd ‐ Drainage 240‐3224‐0 Drainage Gang 57,000.00$ 5,699.09$

Rocky Ck ‐ Monto 240‐4018‐0 Monto 170,000.00$ 8,281.30$

Rutherford St ‐ Drainage 240‐4121‐0 Contractor 10,000.00$ ‐$

Reids Creek Rd ‐ Trotts Brdige 240‐3121‐0 Bridge gang 30,000.00$ 31,840.01$

Water Infrastructure

SCADA System, Licencing and Upgrades 256‐7121‐0 Water 30,000.00$ 28,507.00$ Mains Replacements/Upgrades (Mundubbera Ring Main ‐ Dalton St, Monto, Biggenden

direct feedline, Crown St ‐ Eidsvold identified to date) 256‐7124‐0 Water 300,000.00$ 210,873.33$

Service Meter Replacements 256‐7122‐0 Water 65,000.00$ 13,371.12$

Valve and Hydrant Replacements 256‐7123‐0 Water 75,000.00$ 8,747.75$

Fluoridation System (3 Sites) 256‐4015‐0 Water $1,440,000.00 1,140,407.96$

Sewerage Infrastructure

Install 3 pumping stations and associated pipework ‐ Mundubbera 272‐6020‐0 Water 130,000.00$ ‐

Main Replacements (William St ‐ Biggenden identified to date) 272‐7020‐0 Water $120,000.00 45,948.72$ Pump stations refurbishments (Biggenden pumping Station, Gayndah no. 2, 3, 5 identified

so far) 272‐7123‐0 Water 150,000.00$ 75,217.75$

Pumpwell telemetary ‐ Biggenden 272‐1020‐0 Water 72,178.00$ 46,575.00$

Man hole upgrades (Gayndah industrial area north, William St Biggenden) 272‐7022‐0 Water 50,000.00$

CCTV Equipment purchase and installation 272‐7121‐0 Water 51,000.00$ 51,482.30$

Pre Construction

Pre Construction

42

Documents

Cover Page - General Meeting