COVENANT UNIVERSITYEXECUTIVE ADVANCE FOR FACULTY AND SENIOR

NON_TEACHING STAFF

2015/2016 ACADEMIC SESSION

Theme: SPECIAL PRESENTATION ON COVENANT UNIVERSITY INFORMATION COMMUNICATION &

TECHNOLOGY(ICT) POLICY (The Covenant University ICT policy document, adapted from the ICT policy developed by NUC a policy document expected to serve as ‐

guidelines for ICT development in Nigerian Universities)

by

Prof. Samuel N. JOHNAugust 2015

AGENDAGroup A• Introduction • Policy Objective/Statement of Purpose • Status of ICT in the University • Applications of ICT to Education in the University • Scope of the ICT Minimum Guidelines • Approval of Minimum Guidelines Document

Group B (Network Development and Management Policy)• Connection and Usage Of ICT Facilities

Group C (Data Protection Policy)• BYOD

Group D (Access Management and Control)• ICT Capacity Building• E-Learning Policy and Control/Maintenance of ICT Policy • Collaboration Services and Resources Sharing

Group E ((ICT Policy: Additional Information Developed in Appendices)• Feedback and Further Information

Conclusion

The Way Forward

A. Introduction• Definition: ICT policy document is the acquisition,

processing, storage and dissemination of vocal, pictorial, textual and numerical information by microelectronics based‐combination of computing & telecommunications. – ICT is the branch of engineering that deals with the

use of computers and telecommunications to retrieve, store and transmit information.

• This Policy sets the ‘ground rules’ for what the Covenant University reputes as acceptable use of Information Communications Technology (ICT) policies.

• This ICT Policy document applies to all staff, students and authorised users of CU ICT facilities. – Covenant University allows reasonable personal use of its

ICT facilities, subject to the open but restricted and discretionary limits.

Policy Objectives

There are several objectives that could be looked into depending on the University vision and mission. In such, we have proposed this ICT Policy in accordance to the relative CU mandate as follows: Ensure provision and maintenance of infrastructural

facilities necessary for ICTs development, such as reliable supply of electricity, telecommunications and transport.

Promote and support the systematic, relevant and sustainable development of ICTs.

Establish structures for effective implementation of ICTs strategies.

Encourage the development and use of and ensure equitable access to benefits offered by ICTs across the colleges of the University

Key elements of this Policy Intended for provision of ICT Policy to authorised

users to support learning, teaching, research, project, administration and the University approved business activities

Reserves the right to take appropriate action against users using ICT facilities or suspected of using CU ICT facilities in a manner decides as unacceptable use of it resources. Indemnity is proposed to be enforced amongst University Users Misuse of the ICT facilities and system that may cause

the prompting of formal disciplinary procedures All authorised users of University ICT policy and

facilities provided are subject to the same laws and policies that apply to other forms of communication within and outside the University premises.

Statement of Purpose

• ICT Policy serves to guide the handling of organizational information within the departments, units and the University as a whole.– by ensuring compliance with applicable statutes, regulations,

guidelines and mandates for the management of information resources; and thereby establish prudent practices on Internet and the University intranet use.

• Uphold the integrity and image of the University through defined standards and guidelines for ensuring that the content of the University’s websites is accurate, consistent and up‐to‐date.

• Serve as the pointer for the departments and units’ mandate in supporting users, empowering them towards making maximum use of ICT services, resources and specifying the necessary approaches.

• Guide the process of enhancing utilization of ICT resources through proper training.

• Outline the rules and guidelines that ensure users PC and other Hardware are in serviceable order, specifying best practices and approaches for preventing failure

• Amongst many others

Statement of Purpose (Cont’D) Provide a paradign for establishing the Universities database

service that will support group working on systems development Advice Departments and Units in procuring ICT related

infrastructure software in the University Promote widespread use of ICT applications in Colleges, Schools,

Departments and Units for efficient teaching, research and learning

Promote infrastructure upgrades and investment in new ICT technologies in order to maintain and improve the University’s rating as the best ICT driven private University in Nigeria

Provide guidance in developing a broad based, reliable and secure communications infrastructure which shall conform to recognised international standards and support all services in the University

Provide a framework for development and management of ICT network services that shall ensure the availability, enhanced performance, security and to reduce the cost of running the ICT Infrastructure

Status of ICT in the UniversityFor example in Covenant University the status of ICT users applies to the following:

• The active ICT users of about 10,000 are as follows:

• Students (Undergraduate, Post‐Graduate) 8,000

• Employees and family members 1,500

• Life Long learners/Part-time and Visitors 500

As part of the University strategic planning options, we should expect increase of user input in this

manner

Applications of ICT to Education in the University

• E-Book/E-Journal:- “an electronic version” of a printed book although e‐books can and do exist without any printed equivalent.

• E-Assessment /E-Testing:- any assessment‐related activity./ use of a word processor to on‐screen testing.

• E-Learning:- uses an information network—the internet, an intranet (LAN) or extranet (WAN)—whether wholly or in part, for course delivery, interaction and/or facilitation. All forms of teaching and learning that involve the use an electronic medium.

• Tele-Conferencing:-“interactive electronic communication among people located at two or more different places.”

• E-Collaboration:- Web‐based collaboration tools, such as email, message boards and real‐time chat connect learners to others with access to the internet who can enrich the learning process.

Approval of Minimum Guidelines Document

• Scope of the ICT Minimum Guidelines– Clarifies critical areas in the development,

application and collaboration of information and communication technologies in Covenant University.

– It lays out a roadmap for synergy in the University’s vision and strategy for guiding and supporting the University in the use of ICT as an enabling tool.

• ]The ICT minimum guidelines shall form the basis for the enhanced utilization of ICT in the University over the next three (3 or 5) years.

B. Network Development and Management Policy

• General Network Policy (Universal Availability, Reliability)

• University ICT Infrastructure Development (Development Plan ICT Network provision in new and refurbished buildings)

• University Backbone (Structure of University Backbone)

• Campus Area Network (Structure of Campus Area Network)

• Private Networks (Structure and other ICT equipment)

• Access To ICT Facilities (Data Centres (Servers and Other ICT equipment, Access in an Emergency, Access by Contractors,

Installation of Power cabling, Network equipment)

• Configuration (Access Points, Authority, Network Separation, Allowable Wireless Use, Enforcement)

Connection and Usage Of ICT Facilities

• Connecting to the ICT network • Suspension and/or Termination of Access to ICT

Networks • Internet Protocol (IP) Addresses • Additional or Changed Equipment (Monitoring of

Network Performance, Web Filtering, External Data Communications)

• Software Development and Acquisition Procedure • Data Acquisition and Management• Database Management System (DBMS)

C. Data Protection Policy

• Disclosure of Information/ information in transit

• Data and Information Accuracy • Information Retention• Security• Back Up and Disaster Recovery Plan

(Disaster recovery plan; Downtime classification and Recovery schedule)

D. Access Management and Control

• Physical Access Control • Safety Rules • Logical Control and Access to the Internet• Network Control • User Responsibilities (Antivirus)

• Anti Piracy Policy ‐• Resource Management – Physical (Procurement,

Replacement of Infrastructure, Maintenance)

ICT Capacity Building

• Acknowledgement of Training • Training Mode (Trainees/ Trainers)

• Training Resources (Sustainability Infrastructure)

• Support• ICT Literacy

E-Learning Policy

• Introduction to E‐Learning Policy• E‐learning or Off Site Student Guidelines• The University Web Site • Authentication and Reliability of Content Policy • Plagiarism Policy • Other Restrictions and Limitations • Design Policy

Maintenance of ICT Facilities

• Inventory of Facilities • Computer Systems/Peripherals • Repair Centres • Warranties on Equipment • Corrective Maintenance • Outsourced Maintenance Service • Obsolescence of Equipment • Preventive Maintenance

Collaboration Services and Resources Sharing

• Sharing of Infrastructure/ Resources • Computer-Supported Collaborative

Learning • Coordination of Collaboration • Cluster Management and Emergency

Responses • Collaborative Capacity Building

E. ICT Policy: Additional Information Developed in Appendices

• ICT Facilities Subject to Open But Restricted and Discretionary Limits

• Acceptable and Reasonable Use of ICT Facilities

• ICT Electronic Messaging Policy • ICT Breach Management Policy • CU Printing Policy • BYOD – Bring Your Own Device Policy

Feedback and Further Information

•  We planned to also include the feedback data responses from the university users as we hope that will engender in the evaluation processes of this policy for implementation and acceptance purposes by the management.

• The University welcomes feedback on this Policy.

ConclusionIn conclusion we envisage some decision as soon as this policy is concluded and presented to the management the followings:• ICT Policy Implementation Capital

Expenditure Plan for 5-Years (Financing-Application of ICT in Education)

• Planning Horizon-Application of ICT to Education (Applications of ICT for education delivery and event description)

• Planning Horizon-Application of ICT to Administration

• Planning Horizon-Infrastructure (Strategic Plan-Infrastructure => Tradeoff of equipment for state of the art) etc.

The way Forward• ISO 9001: Quality Management Systems

Standards– This must be considered and included in the ICT Policy

• Implementation Events & Milestones – constitute a committee to review the existing policy in

progress and to come up with an idea how this can be implemented within the college based on the ICT equipment requirement as it differs from one college to another.

But we should think of a question• What is the solution for a way forward? – (a timely deadline for the final solution of the

ICT policy to submitted ton the management using a Gantt Chat)

• Enterprise Resource Planning ERP will be considered i.e. paperless solution

THANK YOU AND GOD BLESS