The 60th Meeting of theMission Point ResortMackinac Island, MichiganJune 17-18, 2019

The Michigan Archival Association invites you to join friends and colleagues for the 2019 Annual Meeting on historic Mackinac Island! With the beautiful island atmosphere, wonderful attractions, and a great program, this conference promises to be one of our best. This year’s meeting site is Mission Point Resort, located on the southeastern tip of the island overlooking Lake Huron. Bring your bicycle and good walking shoes as the island is automobile free.

In addition to an impressive list of sessions, conference highlights include a reception at Mission Point Resort, and tours of Fort Mackinac, the historic Mission Point Resort, and a hidden sights and a specialized insider tour . The island offers a wide array of cultural and recreational opportunities, such as biking, golfing, hiking, shopping, and historic battlefield tours. In addition, you can choose from a pub or fudge crawl (or both!) the night before the conference to welcome you to the island. Be sure to check your welcome packet for a listing of activities and recreational offerings.

Welcome to Mackinac Island!

Courtesy: Detroit Publishing Com

pany Photographs, Library of Congress

Conference Information & Special EventsOnce on the island, you will find horse-drawn shuttles waiting to take you to Mission Point or you can enjoy the 15-minute walk from the dock to the resort. The Mission Point shuttle is $5.50 per person, one way, and only cash is accepted. Luggage is automatically delivered to the resort as part of the handling fee that is charged to your room.

Keynote SpeakerDr. Lynn Evans, “Digging Through History”Like archivists, archaeologists are interested in the study and preserva-tion of artifacts from the past, but our source materials are very different. Mackinac State Historic Parks Curator of Archaeology Dr. Lynn Evans will explain how archaeologists learn from broken bits of history in the ground. Michilimackinac, an eighteenth-century French and British fortified fur trading settlement, has been the site of over sixty summers of archaeological excavation. The results of these excavations, combined with the documentary record, have revealed a picture of the daily lives of the people who lived, loved, worked, and died here.

Dr. Lynn Evans is the Curator of Archaeology for Mackinac State Historic Parks, a position she has held since 1996. She began excavating at Michilimackinac in 1989 while conducting research on craft industries. A native of Cincinnati, Lynn holds a B.A. in anthropology and museum studies from Beloit College and a Ph.D. in American Civilization – Historical Archaeology from the University of Pennsylvania. She resides with her husband, Jim, in Mackinaw City. ToursMonday, June 17, 20194:00 p.m. to 6:00 p.m.

Fort Mackinac Walking TourBuilt by the British army during the American Revolution, FortMackinac is located 150 feet above the Mackinac Island Harbor

Half of the fun is getting there! Left to right: Carriages wait outside of the New Mackinac and the New Murray Hotels; A view of the dock at Mackinac Island; A view of historic Mission Point. Following page: Children at the Fairy Arch, Mackinac Island.Courtesy: Detroit Publishing Company Photographs, Library of Congress

RegistrationFor your convenience, the conference registration will be located in the hall outside of the atrium. Registration is open from 7:30 a.m. - 12:00 p.m. on Monday and 8:00 a.m.-12:00 p.m. on Tuesday.

Hotel InformationHistoric Mission Point Resort on Mackinac Island is our conference hotel. Set on the sunrise side of the island, the resort is just a short horse-drawn carriage ride or a 15-minute walk from downtown and the ferry docks. All lunches and sessions will take place at Mission Point. Continental breakfast will be served in the Atrium on Monday and Tuesday. There are three restaurants and a market on site.

A block of rooms has been reserved for June 16 – 17. Room rates, not including taxes, are $179 per night. In addition, a luggage transport fee of $6.00 per adult that will be charged to your room. The reservation cut off date is May 16, 2019 for the conference rate. Please call (800) 883-7711 to make reservations, and mention that you are staying as part of the Michigan Archival Association conference to receive the discounted rate. For online booking, please click the following link: https://bit.ly/2THLzR7.

We know many of us may be interested in staying longer on the island. In order to receive room rates that are outside of your block please contact the Reservations Department directly at (800) 883-7711 as they will be able to give you the correct pricing for your stay.

TransportationWe have arranged for a round-trip ferry rate with Shepler’s Ferry at $19.00 for adults and $10.00 for children 5-12 (children under 5 are free). In order to receive the discounted rate, you must pay for the ferry with your conference registration before May 16. A list of pre-paid names will be provided to Shepler’s Ferry and verified prior to ferry boarding. There are two mainland docks to choose fromfor your departure:

Mackinaw City Dock - 556 E. Central Avenue, Mackinaw City, MI 49701St. Ignace Dock - 601 N. State Street, St. Ignace, MI 49781

Conference Information & Special Eventsand the downtown area. The stone Officer’s Quarters structure is consid-ered the oldest building in the state of Michigan. The Fort is part of the Mackinac Island State Park, which became Michigan’s first state park in 1895 after serving as the country’s second National Park from 1875-1895. Steve Brisson, Deputy Director of Mackinac State Historic Parks, will welcome our group and then attendees can explore the storied history of the Fort.

Mission Point History Walking TourJoin Mission Point concierge, Pat Driscoll, for an interactive history pre-sentation and tour of the property. Learn about the early days of Mackinac Island and the importance of the Mission District as well as the origins of hospitality on the east end of the island. In addition to sharing this rich history, Pat will explain today’s stewardship of Mission Point Resort. All tours will start in the main lobby and last approximately one hour.

Mackinac Revealed- Hidden Site Carriage TourOnly Mackinac Revealed provides an experiential adventure, up close and personal, away from the crowds, linking the Island’s past highlights and current magic. You get an intimate look at Mackinac Island’s charisma from a six-generation resident. Observe the lifestyles, get insider perspectives, and feel for yourself why Mackinac is so treasured. Take in unique scenes and grasp the incredible charm of Mackinac, revealed by a local expert, while becoming acquainted with the peaceful, real Mackinac Island, in the woods and quiet places, beyond the spirited and busy downtown.

Pub/Fudge CrawlSunday, 5:00 p.m. - Indulge in your vices and network with other conference attendees at our pub or fudge crawl. We will be visiting downtown bars and candy shops and will be stopping at 7:00 for dinner at a local restaurant. After dinner, participants are welcome to continue the fun on their own. Watch for an email to RSVP closer to the conference date.

ReceptionMission Point Resort will be hosting our reception on Monday, June 17, from 6:00 p.m. – 8:00 p.m. in the Summit Room. Relax and mingle with fellow attendees while enjoying hors d’oeuvres and the lovely atmosphere.

Silent AuctionThis year MAA will again hold a silent auction to raise funds for Michigan History Day, the Marilyn McNitt Memorial Scholarship, and the Fall Work-shop grant. View the auction items and make your bids on Tuesday after the first morning session. Bidding will close at the end of lunch and winners will be announced shortly after. Items will include books related to Michigan and the archives field, local flavors, such as wine, candy, and fudge, and other gifts. The highest bidder must be present at the end of the conference to ac-cept their winnings. If you are interested in donating an item to the auction or helping to staff the auction table, please contact the auction committee chair, Lindsay Hiltunen, at lehalkol@mtu.edu or (703) 347-3207.

Vendor FairThis year’s conference will feature our first vendor fair! If you know of a vendor that may be interested in attending and participating in our fair, please email nicole@msu.edu.

Thank you, MAA Board members and volunteers, for your service!

MAA Board membersNicole Smeltekop, PresidentChristiane Evaskis-Garrett, Vice President/President- Elect; Conference CoordinatorStefanie Caloia, SecretaryLauren Arnsman, TreasurerMegan Badgley Malone, Member-at-LargeAnnie Benefiel, Member-at-LargeHeidi Butler, Member-at-LargeRobin Derminer, Member-at-LargeLindsay Hiltunen, Member-at-LargeElizabeth Nicolson, Member-at-Large

Annual Meeting CommitteeChristiane Evaskis-Garrett (Chair)Elizabeth ClemensNicole Smeltekop Program SubcommitteeMegan Badgley Malone (Chair) Caitlin BrenneckeElizabeth NicholsonJennie Russell Local Arrangements SubcommitteeGeoff Reynolds (Chair)Whitney Miller

Auction SubcommitteeLindsay Hiltunen (Chair)

MAA’s 2019 Annual Meeting would not

be possible without the generosity of the following sponsors:

7:30 a.m. – 12:00 p.m. Registration

8:30 a.m. – 9:45 a.m. Are You STILL Avoiding Your Audiovisual Collections?

Geoffrey Reynolds, Joint Archives of HollandAlexa Hagen, Bentley Historical LibraryRobin Derminer, Chair

Two archivists will guide participants through the process of digitizing an analog audiovisual collection for online access. Topics covered will include: understanding your collections, selecting materials for digitization, choosing a digitization strategy, specifications for preservation and access files, infrastructure for maintaining digital files once created, and access.

Are We Doing This Right? Graduate Student Volunteers in Archives

Colleen Cirocco, Wayne State UniversityLaura Kennedy, Wayne State UniversityAmanda Johnson, Wayne State UniversityBrooke Boyst, Wayne State UniversityRachel Segall, Wayne State UniversityNikki Magie, Olivet CollegeAlison Stankrauff, Chair

Archives often provide students with opportunities to put their studies into practice, learn from hands-on involvement in the field, and gain experience for future employment. These opportunities benefit archives as well, which are often understaffed, overwhelmed, or lack the resources necessary to keep up with demands. This session will explore this relationship from both the student and institution points of view. Archival students from Wayne State University will discuss their experiences volunteering in archives while providing critical insight into how to improve this student/archive relationship. An archivist from Olivet College will talk about the challenges and benefits of starting a student researcher program, fostering relationships with students and demonstrating value to the administration, all of which has proven vital to the success of the archives.

9:45 a.m. – 10:45 a.m. Poster Session, Vendor Fair, and Coffee Break

Elizabeth Nicholson, chair

Join us for our fifth poster session while enjoying coffee and snacks! We are also holding our first vendor fair. We encourage you to chat with participating vendors about their products and upcoming initiatives. This session will include posters from MAA members and attendees on interesting projects, research, and best practices. Have an idea? To submit a proposal, please fill out the MAA Poster Proposal Form by April 19. We’d love to have you present!

10:45 a.m. – 12:00 p.m. Archivist Connection Hour

Stefanie Caloia, Wayne State UniversityHeidi Butler, Capital Area District LibrariesNicole Smeltekop, Michigan State University

Every year, conference attendees tell us their favorite thing about MAA is meeting other archivists from across the state. This year, we’re taking it to the next level by dedicating a session to making more specific connections. We’ll have areas for participants to gather and learn about each other based on the type of work they do. Planned topics include corporate archives, archivists in libraries, lone arrangers, processors/catalogers, and digital preservation/curation. Each table will include a facilitator that will help get the conversation started, but this session will be informal and specific topics of conversation are up to you. We hope you’ll join us in getting to know your colleagues!

Processing with a New PurposeJenna Silver-Baustian, University of IowaAllie Penn, Wayne State UniversityMegan Badgley Malone, Chair

Presenters in this session will discuss two different topics in the realm of processing – the need to purposefully incorporate cultural diversity into processing practices and procedures, and re-processing to increase usability of collections. The first presentation delves into the need for inclusivity and representation of minority groups in archives. The discussion will focus on purposefully incorporating cultural diversity, the implementation of diversity training, the importance of adjusting processing practices to reach beyond the standardized, western-white ideals, and collaboration with outside groups and individuals who have subject authority. The goal as white professionals is to use the appropriate resources and awareness when handling collections to ensure equal and accurate representation in the archives. The second presentation looks at the role of archives within the public library. It focuses on two reprocessing projects that were originally completed by librarians in public libraries which needed to be reworked due to their un-usability by patrons. The presentation asks questions about the role of public libraries in archives and what archivists can do to assist.

Monday June 17, 2019 (cont.) Tuesday June 18, 2019Monday June 17, 2019

Courtesy: Whitney Miller

Monday June 17, 2019 (cont.) Tuesday June 18, 201912:00 p.m. - 2:00 p.m. Keynote Lunch Dr. Lynn Evans, “Digging Through History”

2:15 p.m. – 3:30 p.m.Hashtag This: Social Media Outreach in the Archives

Cynthia Simpson, Lawrence Technological UniversityMeghan Courtney, Wayne State UniversityLauren Arnsman, Chair

In this session, speakers will discuss the challenges of conducting outreach via social media. Cynthia Simpson will describe Lawrence Tech’s use of Google SEO analytics, audience definition, and competitive analysis at the Albert Kahn Library. Headlines, goals, key performance indicators, and editorial calendars will also be discussed. Meghan Courtney will discuss how Wayne State University’s archival administration students were asked to create social media posts related to archives and consider the platform, tools, language, and methods for interacting with the public. This presentation will discuss the outcomes of that project, what the students learned, and what was learned from the incorporation of fresh perspectives.

Confronting Fragility: Two Case Studies on the Barrier to Digitization and Access to AV Collections

Shannon Rossi, The Henry FordAlexis Braun Marks, Eastern Michigan UniversityMatt Jones, Eastern Michigan UniversityMegan Badgley Malone, Chair

This session will present two case studies that will discuss the eval-uation process to digitize AV materials - including appraisal, pres-ervation concerns, equipment needs for digitization, and access. Shannon Rossi will speak to her experience at the Wayne State University Libraries providing access to and digitizing moving im-ages. She will also discuss the history of moving image preservation and access. Matt Jones and Alexis Braun Marks will speak to the efforts at Eastern Michigan University to digitize audio reels and cassettes and make them available through the EMU Institutional Repository. All presenters will provide step by step instructions for evaluation, digitization and access, but with a focus on the barrier in place at each stage that can be overcome.

4:00 p.m. – 6:00 p.m. Tours 6:00 p.m. - 8:00p.m. Reception

8:00 a.m. – 12:00 p.m. Registration

9:00 a.m. – 10:15 a.m. Feminists, Fliers, and Fanciful Horse Work: A Glimpse at Marvelous Michigan Women

Marian Matyn, Central Michigan UniversityElisa Landaverde, Michigan State UniversityLydia Tang, Michigan State UniversityLindsay Hiltunen, Chair

In this session, three presenters will discuss fascinating collections documenting women’s history. The first presentation will feature two collections from Michigan State University Libraries’ Special Collections as case studies in issues of inclusivity and representation. The Goldenrod Music and Michigan Womyn’s Music Festival collections capture the second wave feminist movement and the fight for gender equality in the realm of the music industry. By creating their own venues and record labels, women claimed their artistic space, but gaps in representation and inclusion remain to be examined. The second presentation will focus on Michigan equestrians and fliers and their impact on women’s gender roles and behaviors. Professional, athletic female circus equestrians and fliers outperformed their male peers, engaged in gender-bending routines, became the greatest draw for audiences, and earned the highest salaries. They created a new reality for optional, respectable, highly paid, public careers for women and they influenced American culture and attitudes about women, women’s health, clothing, employment, and voting rights.

What Did We Miss? The Status of Michigan’s Digital Collections

Richard C. Adler, University of Michigan LibraryNicole Smeltekop, Chair

What digital collections are we missing in Michigan’s archives, and why don’t we have them? In this panel, members of the Mid-Michigan Digital Practitioners will lead an open discussion about the challenges that prevent digital collections from becoming a reality, and how archivists might find ways to overcome them. What gaps persist in our collections, and do we know of uncollected records around the state that fill them? What means would allow us to extend our reach and provide more comprehensive resources for our researchers? Please join us for this opportunity to share questions and experiences in building digital collections and to assess the state of our archives in making those collections available.

Keep up to date with archival issues, job postings, and announcements through the MAA website: https://miarchivists.wordpress.com/

Working with Audio Visual material doesn’t have to be complicated! Join us at “Confronting Fragility: Two Case Studies on the Barrier to Digitization and Access to AV Collections” to learn about evaluating and digitizing film and magnetic tape formats.

Courtesy: Walter P. Reuther Library

Tuesday June 18, 201910:15 a.m. – 10:45 a.m. Vendor Fair & Coffee Break

10:45 a.m. – 12:00 p.m. Digitizing a Newspaper Collection and Bringing it to Life

Samantha Lawrence, Rochester Hills Museum at Van Hoosen FarmRobin Derminer, The Henry FordJulia Westblade Spencer, The Henry FordGavin Strassel, Chair

How do you digitize hundreds of newspapers and make them searchable online? The Henry Ford and Rochester Hills Museum were faced with this question when they decided to digitize their newspaper collections. In an effort to share the collections with the community, these organizations dealt with obstacles such as how to digitize the newspapers, where to upload them, and how to fund the project. Presented by staff at the Henry Ford and Rochester Hills Museum, this session will discuss how they digitized their collec-tions, financed their projects, and made the newspapers available online.

Supporting Community Archives (Or, How I Learned to Let Go and Love History Harvests)

Annie Benefiel, Grand Valley State UniversityKimberly McKee, Grand Valley State UniversityCynthia Simpson, Chair

A History Harvest is a collaborative approach to community archiving, which leverages the skills of historians, librarians, or archivists and creates experiential learning opportunities for stu-dents to collect, digitize, and share cultural heritage objects and oral histories online. In many cases, archival skills are needed to curate and preserve the digital objects created and collected during History Harvest events. In this session, Annie Benefiel, Archivist in Grand Valley’s Special Collections and University Archives, and Kimberly McKee, Assistant Professor of Liberal Studies and Director of GVSU’s Kutsche Office of Local History, will discuss how we can contribute our skills, knowledge, and repository re-sources to support our local and regional communities and diversify the historical voice preserved in our collections.

Courtesy: Whitney Miller

12:00 p.m. – 2:00 p.m. Lunch and Business Meeting

2:15 p.m. – 3:30 p.m.Making It Reely Accessible: A Tale of Two Historical Film ProgramsMarian Matyn, Central Michigan UniversityMatthew Wilcox, Michigan State UniversityChristiane Evaskis-Garrett, Chair This session will explore two programs focused on providing access to large historical film collections. Matthew Wilcox of Michigan State University will discuss how the University Archives partnered with MSU Athletics to build an in-house film digitization program that includes re-housing, digitizing, and describing a large film and video backlog. Marian Matyn of Central Michigan University will explain how the Clarke Histori-cal Library planned and implemented a successful archival film preservation project without specialized expertise or equipment. Both presenters will discuss how they faced their film backlogs and are now reaching new audiences, increasing demand, and addressing challenges. The Beauty of Collaboration: Celebrating Campus History Together

Alison Stankrauff, Wayne State UniversityBrandon Shamoun, Wayne State UniversityTeresa Bitner, Wayne State UniversityNathaniel Arndts, Wayne State UniversityAllie Penn, Wayne State UniversityGeoffrey Reynolds, Chair

Wayne State University celebrated its Sesquicentennial anniver-sary in 2018. The University’s Dean of Students Office, Univer-sity Archives, and numerous student organizations partnered to create a time capsule to showcase student life, with the direction from a student committee comprised of members from across campus. The collaborators collected materials documenting student life in 2018 that will be available for students fifty years from now during the university’s bicentennial. This session will highlight the opportunities that this project has given to cooperate across campus units as well as to give leadership to student leaders.

A view of the bygone military presence at Fort Mackinac.Courtesy: Mackinac State Historic Parks

Registration Form: Michigan Archival Association Annual Meeting, June 17-18, 2019Mission Point Resort, 1 Lakeshore Drive, Mackinac Island, MI 49757 (906) 847-3000

NEW! For online registration, visit: https://miarchivists.wordpress.com/2019-annual-meeting/

Please fill out this form and the schedule checklist on the reverse side and send it with your check to: Michigan Archival Association (MAA), C/O Lauren Arnsman, 2332 S. Rose St., Kalamazoo, MI, 49001. Registrations must be postmarked by May 13, 2019.

PERSONAL INFORMATIONName____________________________________________________________________________________________

Affiliation_________________________________________________________________________________________

Address__________________________________________________________________________________________

City_______________________________________________________State________________Zip________________

Daytime Phone No.___________________________________ Email_________________________________________

Are you currently a member of MAA? ☐ YES ☐ NO

A list of names, addresses, and contact information for all registrants will be included in your conference packet. Do you wish to be included in this list? ☐ YES ☐ NO

REGISTRATION RATES (After May 13, you must register on-site or online.) Early Bird, MAA Members, postmarked by April 27, 2019 $110.00____________________ MAA Members, postmarked by May 13, 2019 $130.00____________________ Non-members, postmarked by May 13, 2019 $150.00____________________ Students, postmarked by May 13, 2019 $65.00 ____________________ One-day Registration $75.00 ____________________ Registration made after May 13, 2019 (on-site or online) $160.00 ____________________

DO NOT MAIL YOUR REGISTRATION AFTER MAY 13, 2019

Registration rates include all sessions, lunch & refreshments on both days, and the Wednesday reception. On-site registrations cannot be guaranteed lunch.

TRANSPORTATION Round-trip ferry rate, adult $19 x _______ = $________ Round-trip ferry rate, child (5-12) $10 x _______ = $________ Round-trip ferry rate, child (under 5) $0 x _______ = $________ TOURS (Filled on a first-come, first-served basis.) Fort Mackinac $13.00_____________________ Mission Point Hotel and Grounds $13.00_____________________ Mackinac Revealed $13.00_____________________ MEALS Breakfasts, lunches, morning coffee breaks, and reception are included with registration. Please contact Lauren Arnsman to make arrangements for guest meals, reception tickets, or special dietary considerations beyond the vegetarian option. Vegetarian Meal Requested ☐ Monday ☐ Tuesday DONATION (To help defray MAA meeting costs.) $ ______________________

TOTAL AMOUNT ENCLOSED $ ______________________

Participation in MAA’s Annual Meeting grants MAA permission to use images of attendees in publications, promotional materials, and on the MAA website.

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Tour, Sessions, and Special Events Checklist

Help us plan! Please tell us what sessions and events you will be attending. This helps us todetermine conference room assignments and seating allocations. A map to all locations and a

list of room assignments will be included in the packet you receive at the Annual Meeting.

Monday, June 17:

_____ 7:30 a.m. – 8:30 a.m. Breakfast

_____ 8:30 a.m. – 9:45 a.m. Session: Are you STILL Avoiding your Audio Visual Collections?_____ 8:30 a.m. – 9:45 a.m. Session: Are We Doing This Right?: Graduate Student Volunteer Engagement in Archives

9:45 a.m. – 10:45 a.m. Poster Session, Vendor Fair, & Coffee Break _____ 10:45 a.m. – 12:00 p.m. Session: Archivist Connection Hour_____ 10:45 a.m. – 12:00 p.m. Session: Processing with a New Purpose

_____ 12:00 p.m. – 2:00 p.m. Lunch and Keynote Speaker: Dr. Lynn Evans

_____ 2:15 p.m. – 3:30 p.m. Session: Hashtag This: Social Media Outreach in the Archives _____ 2:15 p.m. – 3:30 p.m. Session: Confronting Fragility: Two Case Studies on the Barrier to Digitization and Access to AV Collections

_____ 4:00 p.m. – 6:00 p.m. Tours: Fort Mackinac, Mission Point History, Mackinac Revealed [REGISTRATION REQUIRED]

_____ 6:00 p.m. – 8:00 p.m. Reception: Mission Point Resort Tuesday, June 18:

_____ 7:30 a.m. – 9:00 a.m. Breakfast

_____ 9:00 a.m. – 10:15 a.m. Session: Feminists, Fliers, and Fanciful Horse Work: A Glimpse at Marvelous Michigan Women_____ 9:00 a.m. – 10:15 a.m. Session: What Did We Miss? The Status of Michigan’s Digital Collections

_____ 10:15 a.m. – 10:45 a.m. Vendor Fair & Coffee Break

_____ 10:45 p.m. – 12:00 p.m. Session: Digitizing a Newspaper Collection and Bringing it to Life_____ 10:45 p.m. – 12:00 p.m. Session: Supporting Community Archives (Or, How I Learned to Let Go and Love History Harvests)

_____ 12:00 p.m. – 2:00 p.m. Lunch and Business Meeting

_____ 2:15 p.m. – 3:30 p.m. Session: Making It Reely Accessible: A Tale of Two Historical Film Programs_____ 2:15 p.m. – 3:30 p.m. Session: The Beauty of Collaboration: Celebrating Campus History Together