COUNTY OF ALAMEDA - acgov.orgCOUNTY OF ALAMEDA. GENERAL SERVICES AGENCY-PURCHASING. ADDENDUM No. 1. to. RFP No. 900979. for. Countywide Multifunction · Web view · 2012-3-30

COUNTY OF ALAMEDAGENERAL SERVICES AGENCY-PURCHASING

ADDENDUM No. 1to

RFP No. 900979for

Countywide Multifunction Devices

Specification Clarification/Modification and Recap of the Networking/Bidders ConferencesHeld on March 13, 2012 and March 14, 2012

_________________________________________________________________________

NOTICE TO BIDDERS

THIS COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY (GSA), RFP ADDENDUM HAS BEEN ELECTRONICALLY ISSUED TO POTENTIAL BIDDERS VIA E-MAIL. E-MAIL ADDRESSES USED ARE THOSE IN THE COUNTY’S SMALL LOCAL EMERGING BUSINESS (SLEB) VENDOR DATABASE OR FROM OTHER SOURCES. IF YOU HAVE REGISTERED OR ARE CERTIFIED AS A SLEB PLEASE ENSURE THAT THE COMPLETE AND ACCURATE E-MAIL ADDRESS IS NOTED AND KEPT UPDATED IN THE SLEB VENDOR DATABASE. THIS RFP ADDENDUM WILL ALSO BE POSTED ON THE GENERAL SERVICES AGENCY (GSA) CONTRACTING OPPORTUNITIES WEBSITE LOCATED AT HTTP://WWW.ACGOV.ORG/GSA/PURCHASING/BID_CONTENT/CONTRACTOPPORTUNITIES.JSP .

PLEASE NOTE THAT IMPORTANT CHANGES HAVE BEEN MADE TO EXHIBIT B-BID FORM. VENDORS MUST SUBMIT BID RESPONSES USING THE EXHIBIT B BID FORM (REVISED 3/30/12) ATTACHED TO THIS ADDENDUM.

The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.

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I:\PURCHASING\Contracting Opportunities\Purchasing\Countywide Multifunction Devices\Addendum1_CountywideMultifunction.doc rev. 25 March 2010

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County of Alameda, General Services Agency – PurchasingRFP No. 900979, Addendum No. 1

Page 2 of 10March 30, 2012

Please note that the following Exhibit have been included or changed:

ATTACHMENTS Exhibit A – AcknowledgementExhibit B – Bid Form (REVISED 3/30/12)Exhibit B-1 – Add-On Options (REVISED 3/30/12)Exhibit C – Insurance RequirementsExhibit D1 – Current ReferencesExhibit D2 – Former ReferencesExhibit E – SLEB Certification Application PackageExhibit F – Small Local Emerging Business (SLEB) Partnering Information SheetExhibit G – Request for Bid PreferenceExhibit H – First Source AgreementExhibit I – Exceptions, Clarifications, AmendmentsExhibit J – Standard Services Agreement TemplateExhibit K – Environmental Certification Exhibit L – RFP Vendor Bid ListExhibit M – Response Content and Submittals Completeness ChecklistExhibit N – Debarment and Suspension CertificationExhibit O – Countywide Multifunction Device Lease End DatesExhibit P – Countywide Multifunction Device VolumeExhibit Q – Multifunction Device Base Models and Additional Information MatrixExhibit R – Equipment Addition/Deletion FormExhibit S – Environmental Performance Form

Page 8 of the RFP, Section D (SPECIFIC REQUIREMENTS), Items 2.c. and 2.d. are modified to read:

c. Included in the contracted pricing of any Contract entered into as a result of this RFP, the Contractor shall provide a sufficient number of scanning servers to support all Multifunction Devices installed. In addition, all All Multifunction Devices will be installed with the following required scanning functions: Scan-to-e-mail, scan-to-FTP and scan-to-desktop (scan-to-PC). Contractor shall also provide LDAP authentication functionality to enable each of the Multifunction Devices to scan and send documents to any e-mail address in any County employee’s address book. The County currently uses Exchange e-mail servers.

d. The Contractor shall also include the following optional required faxing functions on all Multifunction Devices so equipped under any Contract entered into as a result of this RFP: Walk-up faxing functionality (send, receive and group sending) and Fax-to-e-mail. In addition, the supplied fax drivers must allow workstation users, at a minimum, to be able to fax electronic documents via all the Multifunction Device’s included fax modem.



Page 10 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 3.e. is modified to read:

e. Consumables:

Consumables will include, but are not limited to, all necessary hardware, firmware, software, document feeders, finishers, paper drawers, large capacity paper trays, print controllers as applicable, scanning servers as applicable, LDAP authentication as applicable, fax boards as applicable, finisher/feeder kits, scan/print/fax licenses as applicable, page description languages as applicable, ramp-up training, print drivers as applicable, network administration utilities, boards, cards, peripherals, insurance, lease administration fees, return freight charges, grounding, power surge protection devices (line conditioners), full-time on-site technicians as applicable, emergency service, networking printing and scanning support for those installations requiring same, parts, consumable parts, supplies, toner, staples, fuser oil (if applicable), photoconductors, developer if applicable, labor, firmware upgrades, software upgrades, drive time, trip charges, hourly rates, freight, return freight, return insurance, delivery, set-up, installation, order entry fees, de-installation at Contract completion and ongoing training.

Page 12 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 3.n.(2), is modified to read:

(2) “Service response time” shall be defined as the number of working hours it takes the on-call on-site technician to begin actual work on the given machine from the time that the service call or e-mail is placed by the County’s authorized representative. For example, a service call or e-mail placed at 4:00 p.m. on a Wednesday afternoon would need to be physically responded to by 11:00 a.m. on Thursday morning for a unit in a County department facility. The full-time the on-call on-site technicians shall not give out cell phone or pager numbers to key operators, or otherwise bypass the dispatch and reporting system put in place by Contractor. All service calls are to be logged and tracked via the Contractor’s service dispatch system for reporting purposes.

Page 17 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 4.d, is to be removed:

d. The Contractor shall also provide a plan for scheduling ongoing “Technology Showcases” in high-profile areas in various County buildings to display and promote the latest technology being implemented.

Page 37 of the RFP, Section Q (TERM/TERMINATION/RENEWAL), Item 2, is modified to read:

2. The County has and reserves the right to suspend, terminate or abandon the execution of any work by the Contractor without cause at any time upon giving to the Contractor prior written notice. In the event that the County should abandon, terminate or suspend the Contractor’s work, the Contractor shall be entitled to



payment for services provided hereunder prior to the effective date of said suspension, termination or abandonment. The County may terminate the contract at any time without written notice upon a material breach of contract and substandard or unsatisfactory performance by the Contractor. In the event of termination with cause, the County reserves the right to seek any and all damages from the Contractor. In the event of such termination with or without cause, the County reserves the right to invite the next highest ranked bidder to enter into a contract or re-bid the project if it is determined to be in its best interest to do so.

Responses to Questions

Q1) Page 39 of the RFP, Section T (PRICING), Item 7 states:All prices quoted shall be in United States dollars and cents in a fraction of, at most, three (3) decimal points (i.e., $0.123). There are no exceptions.

Can the County please clarify? For example, if a device costs $100.50, does the County want that rounded to either $100 or to $101?

) The County is allowing pricing to include fractions of cents, but at most to three decimal places. For example, a per click unit cost of 4½ cents would be written out as $0.045 (i.e., three decimal places).

Q2) On Exhibit B, page 2 of 4, the number of devices in Column A totals 483. However, pages 1 through 10 of Exhibit O total only 423 devices. Can the County please clarify the correct total number of devices?

) Please see the Exhibit B (REVISED 3/30/12) at the end of this Addendum.

Q3) Page 1 of Exhibit Q lists a Small (Low) model MP201 at 21 ppm. However, the matrix on page 5 of Exhibit Q identifies Small (Low) to require 16-36 ppm. Can the County clarify which is desired?

) Pages 1 through 4 of Exhibit Q are the most basic models which bidders are to use in order to quote pricing on Exhibit B (Bid Form) – this will allow the County to make accurate pricing comparisons. Page 5 describes the range of ppm that are included in the Small (Low) model category.

For example, the County lists its most basic model in the Small (Low) Range (B&W) as the MP201, which prints 21 ppm. All pricing quoted in Exhibit B, where applicable, should be based on that model.

The Additional Information Matrix on page 5 of Exhibit Q represents the County’s actual specification needs. For example, the County expects that the contractor will provide devices in the Small (Low) Range that can print/copy between 16-36 ppm in black and white.

Q4) Any given manufacturer can have multiple products for a particular segment. For example, in the first category the County is specifying 16-36 ppm—that can be anything from a small



table-top to a console copier. Does the County want bidders to quote all models that fulfill a particular segment, or select one of their choice?

) The County is requesting at most 3 models for each segment that best represent that segment. For example, the County would like each vendor to provide pricing for the small table-top product, a basic mid product and high end product for the low volume segment. Please see Exhibit B (REVISED 3/30/12) at the end of this Addendum.

Q5) On page 8 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 2.d. states:The Contractor shall also include the following required faxing functions on all Multifunction Devices so equipped under any Contract entered into as a result of this RFP: Walk-up faxing functionality (send, receive and group sending) and Fax-to-e-mail. In addition, the supplied fax drivers must allow workstation users, at a minimum, to be able to fax electronic documents via all the Multifunction Device’s included fax modem.

Can the County clarify if it wants all Multifunction Devices to have faxing capability?) The County wants all Multifunction Devices to have faxing as an optional add-on, but not

necessarily as the standard configuration.

Q6) In Exhibit Q, Additional Information Matrix, is the fax board supposed to be standard or an option?

) The fax board is an option, not required, as stated in the revision above. But, the equipment quoted must be fax capable.

Q7) On page 1 of Exhibit B-1, the first add-on option listed is Biometric Authentication. Can the County please clarify what is meant and/or desired by biometric authentication (e.g., fingerprint, retina scan, etc.).

) The biometric authentication feature has been removed from Exhibit B-1. None of the departments in Alameda County currently use biometric authentication. Please see Exhibit B-1 (REVISED 3/30/12) at the end of this Addendum.

Q8) Can the County clarify the thought-process behind the six-year contract term? ) The industry standard for the multifunction devices is 3 years, so the contract term will

be at least 6 years, since the County does not rebid this every 3 years. The County expects to get more competitive pricing for a 6 year contract.

Q9) To clarify, the County is not looking to take a product and depreciate it or lease it for six (6) years. The County is looking to contract with a vendor for six (6) years? Is that correct?

) Yes. The County is seeking a six-year contract with the winning bidder.

Q10) On page 7 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 2.a. references both PeopleSoft and AS/400 as key applications. Can the County provide printing information regarding both the PeopleSoft and AS/400 applications (e.g., is the AS/400 used to print tax bills)? Also, what kind of devices are they currently printing to?

) Property tax bills are printed by the County’s Information Technology Department on special equipment, which is not being bid out at this time. We do not know what



equipment that they are currently using, but this will not affect the winning bids. The County’s PeopleSoft printing information is for purchase orders, accounts payables, accounts receivables or queries. The PeopleSoft application does not use any special print devices.

Q11) On page 8 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 2.c. states:Included in the contracted pricing of any Contract entered into as a result of this RFP, the Contractor shall provide a sufficient number of scanning servers to support all Multifunction Devices installed. In addition, all Multifunction Devices will be installed with the following required scanning functions: Scan-to-e-mail, scan-to-FTP and scan-to-desktop (scan-to-PC). Contractor shall also provide LDAP authentication functionality to enable each of the Multifunction Devices to scan and send documents to any e-mail address in any County employee’s address book. The County currently uses Exchange e-mail servers.

Can the County please clarify and provide more detail on its requirement for scanning servers?

) Please see the revised specification on page 2 of this Addendum. The scanning servers in the County scan to a County file server.

Q12) Page 37 of the RFP, Section Q (TERM / TERMINATION / RENEWAL), Item 2 states:The County may terminate the contract at any time without written notice upon a material breach of contract and substandard or unsatisfactory performance by the Contractor. In the event of such termination, the County reserves the right to invite the next highest ranked bidder to enter into a contract or re-bid the project if it is determined to be in its best interest to do so.

Can the County please clarify what is meant by “material breach of contract”?) Material breach is a legal term, and the County uses this legal term under California law.

You should contact your attorney for further clarification of this legal term. The County does not provide legal advice to bidders. Also, please note the modification to the TERM/TERMINATION/RENEWAL language on page 2 of the Addendum.

Q13) Can written questions be submitted after the 5:00 p.m. deadline of March 14, 2012?) As stated on page 26 of the RFP, Section I (CALENDAR OF EVENTS), all questions

regarding bid specifications were due by 5:00 p.m. on March 14, 2012.

Q14) Page 6 of the RFP, Section B (SCOPE), third paragraph states:All currently installed units have been analyzed and recommended for replacement based upon the existing volume and future needs of each location. Severe ongoing budget concerns temper the growth potential under this RFP. Prospective Contractors should take special note that it is possible that a shrinkage of 10% of the total number of units (as well as their related volume) could occur each year. Therefore no minimum or maximum shall be guaranteed under this RFP.

Can the County please confirm that the reference to 10% shrinkage is for units prior to installation?



) The shrinkage will be prior to installation most of the time.

Q15) On pages 7-8 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 2.a., is the County requiring the scanning language for the scanning functionality (i.e., word .doc, .docx, .xls, etc.) to be stored in their native format? This may require utilizing a third party software to facilitate.

) The County only requires the .pdf and .tif scanning language.

Q16) Page 9 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 3.b. states:Addition of units: The Contractor, at the device rental cost, as listed in Exhibit B – Bid Form, will offer additional Multifunction Devices. The Contractor must fulfill such additional equipment requests with equipment meeting the specifications of Exhibit Q – Multifunction Device Base Model and Additional Information Matrix within ten (10) business days of receipt of a duly authorized Equipment Addition/Deletion Form (Exhibit R). Adding units will not in any way renew or extend the term of any Contract entered into as a result of this RFP.

Does the County want coterminous add-ons for certain items, and if so, are these limited to the items listed on Exhibit B-1?

) The add-ons would be determined by the client department prior to installation. The add-ons will be limited to the items listed on Exhibit B-1 (REVISED 3/30/12).

Q17) Page 9 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 3.d.(2) states:Through the term of any Contract entered into as a result of this RFP, the County reserves the right modify or upgrade 20% of the fleet.

What does the County mean by modifying up to 20% of the fleet?) This provision allows the County to replace or upgrade up to 20 percent of all the copiers

installed in the County.

Q18) Page 10 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 3.e. references “…cards, peripherals, insurance, lease administration fees…” as consumables. Can the County please clarify what is meant by “insurance” as a consumable?

) Please see the revision to this item on page 3 of the Addendum.

Q19) Page 12 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 3.n.(2) specifies an “on-site technician.” However, Item 3.o.(2) of the same section specifies “four (4) on-call technicians.” Is the County requiring both types?

) The County requires four (4) on-call technicians. Please see the revision to this item on page 3 of the Addendum.

Q20) Page 17 of the RFP, Section D (SPECIFIC REQUIREMENTS), Item 4.d. states:The Contractor shall also provide a plan for scheduling ongoing “Technology Showcases” in high-profile areas in various County buildings to display and promote the latest technology being implemented.



Can the County describe the expectations of the ongoing technology showcases in greater detail?

) The County will not be expecting any technology showcases, only to provide us with literature of the proposed multifunction devices. Please see the revision to this item on page 3 of the Addendum.

Q21) In regards to Exhibit B (Bid Form), the Per Click charge is a monthly charge. Should this be an annual cost?

) Please see the Exhibit B (REVISED 3/30/12) at the end of this Addendum.

Q22) In regards to Exhibit B-1 (Add-On Options) is the pricing a monthly cost per unit or is it an annual cost per unit?

) The per unit cost will be monthly, as stated in the Exhibit B-1 (REVISED 3/30/12) at the end of this Addendum.

Q23) Sales tax, in a number of cities within Alameda County, is charged at different rates, which would create higher costs to the County since the winning vendor will not know in advance if the department wishes to upgrade or downgrade. Is it possible to have the tax charged separately?

) Sales tax will be charged on a separate line.

Q24) To clarify, the County does not want pricing on the following models:

90 Copies/Minute 1 Ricoh MP9001 2 Ricoh Pro 907 EX 2 Konica Pro 950

110 Copies/Minute 2 Ricoh Pro 1107 EX

135 Copies/Minute 1 Ricoh Pro 1357EX

Is that correct?) Yes, the County is not requiring pricing on these models.



The following participants attended the Bidders’ Conferences:

Company Name Representative Contact Information

Ray Morgan Company7042 Commerce Circle, Suite APleasanton, CA 94588

Martin Soares

Phone: (925) 383-4657E-Mail: [email protected] Contractor: YSubcontractor: Certified SLEB: N

Pacific Office Automation1000 Atlantic Avenue, Suite 100Alameda, CA 94501

Charles Malloy II


Konica Minolta1141 Harbor Bay Parkway, Suite 100Alameda, CA 94501

David Offerman

Phone: (510) 865-7200 x121E-Mail: [email protected] Contractor: YSubcontractor: Certified SLEB: N

Kyocera Mita America18103 W. Golden LaneWaddell, AZ 85355

Dave Clark

Phone: (623) 237-2021E-Mail: [email protected] Contractor: Y Subcontractor: Certified SLEB:

Canon Business SolutionsOne Post Street, Suite 400San Francisco, CA 94105

Bob Insalaco

Phone: (925) 465-8463E-Mail: [email protected] Contractor: Subcontractor: Certified SLEB:

Canon Business SolutionsOne Post Street, Suite 400San Francisco, CA 94105

Letha Clement

Phone: (415) 743-7310E-Mail: [email protected] Contractor: Y Subcontractor: Certified SLEB: N

Samsung 256 Moonachie RoadMoonachie, NJ

Steven Hwang


IKON1900 WebsterOakland, CA 94612

Maurice Stewart

Phone: (510) 913-7847E-Mail: [email protected] Contractor: Y Subcontractor: Certified SLEB: N

Ricoh USA225 BushSan Francisco, CA

John Jarchow


Sharp Business Soultions470 Boulder CourtPleasanton, CA 94566

Dough Cochran




Company Name Representative Contact Information

Konica Minolta Business Solutions1141 Harbor Bay Parkway, Suite 100Alameda, CA 94501

Paul Campana


Xerox201 MNission Street, Suite 600San Francisco, CA 94105

Catherine Moncrieff


Xerox4301 Hacienda #130Pleasanton, CA 94588

Michelle Yoshino


Xerox4301 Hacienda #130Pleasanton, CA 94588

Rosanne Goodwin


Toshiba Corp.12677 Alcosta Boulevard #100San Ramon, CA 94583

Laurie Corral


COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY-PURCHASING EXHIBIT A – BID ACKNOWLEDGEMENT

RFP No. 900979, Addendum No. 1 for COUNTYWIDE MULTIFUNCTION DEVICES

The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled.1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and

corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.

2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowledgement and state the reason you are not bidding.

3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within one hundred eighty (180) days of opening, unless otherwise specified in the RFP. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder’s expense.

7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.

9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.

THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.

Firm:Address:State/Zip

By:_______________ ________________________________________________ Date____________ Phone_____________________

Printed Name Signed Above:_______________________________________________________________________________________

Title:__________________________________________________________________________________________________________

EXHIBIT B (REVISED 3/30/12)

COUNTY OF ALAMEDARFP No. 900979

forCOUNTYWIDE MULTIFUNCTION DEVICES

BID FORM

Cost shall be submitted on Exhibit B as is. No alterations or changes of any kind are permitted. Bid responses that do not comply will be subject to rejection in total. The devices being quoted on should be the most basic model as stated in Exhibit Q – Multifunction Device Base Model and Additional Information Matrix. All additional add-ons will be quoted in Exhibit B-1 – Add-On Options. The number of devices and per click usage stated below is an estimate and is not a guaranteed to be a minimum or maximum number of Alameda County devices or usage. The cost quoted below shall include all maintenance, including toner, taxes and all other charges and is the cost the County will pay per unit. Cost-per- device must remain firm throughout the Contract term.

Exhibit B (REVISED 3/30/12)Page 1 of 4 Signatory Initials _____________


DEVICE DESCRIPTION MODEL #

A.

UOM

DEVICE RENTAL CHARGES6 YEAR SUBTOTAL OF YEARLY RENTAL

CHARGES PER DEVICE

(B2+C2+D2+E2+F2+G2)

# OF DEVICES

YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6

B1.B2.

C1.C2.

D1.D2.

E1.E2.

F1.F2.

G1.G2

A*(B1*12) A*(C1*12) A*(D1*12) A*(E1*12) A*(F1*12) A*(G1*12)UNIT

COST / MONTH

EXT. COSTUNIT

COST / MONTH

EXT. COSTUNIT

COST / MONTH

EXT. COSTUNIT

COST / MONTH

EXT. COSTUNIT

COST / MONTH

EXT. COSTUNIT

COST / MONTH

EXT. COST

Small Low-Range (B&W)

12

MONTH

12 12

Small Low-Range (Color)

1 1 1

Small Mid-Range (B&W)

16 16 16

Small Mid-Range (Color)

1 1 1

Small High-Range (B&W)

4 4 4

Small High-Range (Color)

1 1 1

Medium Low-Range

(B&W)

1 1 1

Medium Low-Range

(Color)

1 1 1

Medium Mid-Range

(B&W)

27 27

27 DEVICE MODEL # A. UOM DEVICE RENTAL CHARGES 6 YEAR SUBTOTAL

Exhibit B (REVISED 3/30/12)Page 2 of 4 Signatory Initials __________


DESCRIPTION

OF YEARLY RENTAL CHARGES PER

DEVICE (B2+C2+D2+E2+F2+

G2)

# OF DEVICES


B1.B2.

C1.C2.

D1.D2.

E1.E2.

F1.F2.

G1.G2

A*(B1*12) A*(C1*12) A*(D1*12) A*(E1*12) A*(F1*12) A*(G1*12)UNIT

COST / MONTH

EXT. COSTUNIT

COST /MONTH

EXT. COSTUNIT

COST /MONTH

EXT. COSTUNIT

COST /MONTH

EXT. COSTUNIT

COST /MONTH

EXT. COSTUNIT

COST /MONTH

EXT. COST

Medium Mid-Range

(Color)

1

MONTH

11

Medium High-Range

(B&W)

999

Medium High-Range

(Color)

333

Large Low-Range (B&W)

999

Large Low-Range (Color)

777

Large Mid-Range (B&W)

323232

Large Mid-Range (Color)

555

Large High-Range (B&W)

101010

Large High-Range (Color)

444

ANNUAL DEVICE RENTAL SUBTOTAL

GRAND TOTAL OF DEVICE RENTAL



DEVICE DESCRIPTION

A.

UOM

PER CLICK CHARGE

6 YEAR SUBTOTAL OF YEARLY CLICK CHARGE

PER DEVICE (B2+C2+D2+E2+F2+G2)


B1.B2.

C1.C2.

D1.D2.

E1.E2.

F1.F2.

G1.G2

A*B1*12 A*C1*12 A*D1*12 A*E1*12 A*F1*12 A*G1*12

# OF CLICKS

UNIT COST EXT. COST UNIT

COST EXT. COST UNIT COST EXT. COST UNIT

COST EXT. COST UNIT COST EXT. COST UNIT

COST EXT. COST

Small Low-Range (B&W) 526,000

EACH

Small Low-Range (Color) 10,000

Small Mid-Range (B&W) 669,000 Small Mid-Range (Color) 21,000 Small High-Range (B&W) 142,000

Small High-Range (Color) 21,000

Medium Low-Range (B&W) 1,000 Medium Low-Range (Color) 10,000 Medium Mid-Range (B&W) 954,000

Medium Mid-Range (Color) 32,000

Medium High-Range (B&W) 296,000

Medium High-Range (Color) 98,000

Large Low-Range (B&W) 307,000

Large Low-Range (Color) 219,000

Large Mid-Range (B&W) 1,152,000

Large Mid-Range (Color) 153,000

Large High-Range (B&W) 548,000


EXHIBIT B (REVISED 3/30/12)Large High-Range (Color) 131,000

ANNUAL PER CLICK SUBTOTAL

GRAND TOTAL OF PER CLICK CHARGES



Instructions – Enter the 6 year totals for device rental and per click charges for each device below.

6 YEAR TOTALS

GRAND TOTAL OF DEVICE RENTAL

GRAND TOTAL OF PER CLICK CHARGES

TOTAL DEVICE AND CLICK CHARGES

Bidder agrees that the price(s) quoted are the maximum they will charge during the term of any contract awarded.

FIRM: __________________________SIGNATURE:____________________DATE:_____________

PRINTED NAME: ___________________________________TITLE:__________________________

Exhibit B (REVISED 3/30/12)Page 6 of 5

EXHIBIT B-1 (REVISED 3/30/12)COUNTY OF ALAMEDA

RFP No. 900979for

COUNTYWIDE MULTIFUNCTION DEVICESADD-ON OPTIONS

The cost quoted below shall include all other charges and is the cost the County will pay per unit. Please note that bidder will be expected to provide the goods and services listed below at the rates quoted during the contract term. These quotations will not be used in the evaluation of cost. Bidder agrees that the price(s) quoted are the maximum they will charge during the term of any contract awarded. If there are any additional options not listed, Bidder can use the empty spaces on the second page. Bidder can make copies of the second page as necessary.

Description UOM YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6Biometric Authentication EACH

HID Card Authentication

EACH MONTHLY

Punch Kit (2/3 Hole Punch)

EACH MONTHLY

Fax Kit EACH MONTHLY

Staple Finisher (50-Sheet)

EACH MONTHLY

Staple Finisher (100-Sheet)

EACH MONTHLY

Booklet Maker EACH MONTHLY

Flash Drive EACH MONTHLY

Saddle Stitch EACH MONTHLY

Multi-Folding Unit (Z-Fold, Half-Fold/Print Inside, Half-Fold, Printing Outside, Letter Fold, Double Parallel, Gate Fold)

EACH MONTHLY

Z-Fold Unit EACH MONTHLY

60 GB Hard Drive EACH MONTHLY

Large Capacity Tray (4000 Sheet Capacity, Letter Size)

EACH MONTHLY

Large Capacity Tray (4000 Sheet Capacity, 12”x18” Size)

EACH MONTHLY

Exhibit B-1 (REVISED 3/30/12)Page 1 of 2 Signatory Initials _____________

EXHIBIT B-1 (REVISED 3/30/12)

Description UOM YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6

FIRM: ___________________________SIGNATURE:_____________________DATE:___________

PRINTED NAME: __________________________________TITLE:___________________________

Exhibit B-1 (REVISED 3/30/12)Page 2 of 2 Signatory Initials _____________

RFP No. 900979

EXHIBIT LRFP VENDOR BID LIST

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 900979 and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program (described within the RFP). For additional information regarding the SLEB Program, please visit our website at http://www.acgov.org/auditor/sleb/ and/or contact the Auditor-Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at [email protected]

Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the RFP sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website at http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR. This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFP No. 900979 - Countywide Multifunction DevicesBusiness Contact Phone Address City ST Email

Astro Business Hyla Campbell 925-245-6885 7500 National Dr. Livermore CA [email protected]/Xerox Demetrius Hatchel 925-245-6856 7500 National Dr. Livermore CA [email protected] Office Vernon Holloway 650-259-8088 890 Cowan Road, Ste. I Burlingame CA [email protected] Office Peter Cho 650-259-8089 891 Cowan Road, Ste. I Burlingame CA [email protected] Bob Insalaco 925-465-8463 One Post St. #400 San Francisco CA rinsalaco@ solutions.canon.comCanon Mike Reynolds 925-465-8485 3266 Buskirk Avenue Pleasanton Hill CA [email protected] Letha Clement 415-743-7310 One Post St. #400 San Francisco CA [email protected] Jon Lloyd 925-230-1132 6724 Sierra Ct. #D Dublin CA [email protected] Van Real 925-988-4304 390 Wigel Ln. Walnut Creek CA [email protected] Maurice Stewart 510-913-7847 1900 Webster Oakland CA [email protected] Docusys Esteban Duenas 510-214-4055 32950 Alvarado Niles Rd., # 505 Union City CA [email protected] Docusys Monte Jensen 415-286-1127 49 Stevenson St. #900 San Francisco CA [email protected] Minolta David Offerman 510-865-7200 1141 Harbor Bay Pwky, # 100 Alameda CA [email protected]

Konica Minolta Paul Campana 408-454-4806 25 Metro Dr. San Jose [email protected]

Konica Minolta Robin Craft 916-395-5834 448 Florin Rd. Sacramento CA [email protected] Dave Clark 623-237-2021 18103 W. Golden Lane Waddell AZ [email protected] Worldwide Scott Garvin 925-242-1017 1509 Zephyr Ave Hayward CA [email protected] Andy Rama 415-846-0262 [email protected] Tech Solutions Bob Udermann 510-353-4070 4179 Business Center Dr. Fremont CA [email protected]é North America Dave Dawson 925-296-4344 500 Ygnacio Valley Road Walnut Creek CA [email protected]é North America Stan Beltz 415-343-1151 575 Market St. #3200 San Francisco CA [email protected]é North America James Thomas 415-343-1132 575 Market St. #3200 San Francisco CA [email protected] Office Charles Malloy II 510-522-9830 1000 Atlantic Ave, #100 Alameda CA [email protected] Office Cory Giddings 510-522-9830 1000 Atlantic Ave, #100 Alameda CA [email protected] Copiers Bill Buckner 925-226-1024 6601 Koll Center Pkwy # 250 Pleasanton CA [email protected] Morgan Co. Steve Mallory 925-400-4173 7042-A Commerce Cir. Pleasanton CA [email protected] Morgan Co. Martin Soares 925-383-4657 7042-A Commerce Cir. Pleasanton CA [email protected] John Jarchow 925-699-8611 225 Bush Street San Francisco CA [email protected]

Exhibit LPage 1 of 2

http://www.acgov.org/calendar_app/DisplayListServlet?site=Internet&ag=GSA&ty=PUR

mailto:[email protected]

http://www.acgov.org/auditor/sleb/

RFP No. 900979

EXHIBIT LRFP VENDOR BID LIST

RFP No. 900979 - Countywide Multifunction DevicesBusiness Contact Phone Address City ST Email

Samsung Don Hornick 949-870-6737 85 Challenger Way Ridgefield Park NJ [email protected] Steven Hwang 201-741-6652 256 Moonachie Rd. Moonachie NJ [email protected] M Copiers Shapour Mirzai 510-582-4522 1122 B St # 101 Hayward CA [email protected] Corp Robert Schoon 510-895-1381 2559 Nicholson St San Leandro CA [email protected] Office John Combs 925-785-3845 6908 Sierra Ct., Ste. A Dublin CA [email protected] Douglas Cochran 925-931-4900 470 Boulder Court Pleasanton CA [email protected] [email protected] M. Douglas Cochran II 415-536-8300 595 Market St. #1220 San Francisco CA [email protected] Business Connie Smith 800-790-7701 17300 Murphy Parkway Lathrop CA [email protected] Business Betty Bollinger 800-790-7702 17301 Murphy Parkway Lathrop CA [email protected] Swenson Group Dean Swenson 925-960-8910 207 Boeing Court Livermore CA [email protected] Swenson Group [email protected] Swenson Group Lindsay Keller 925-960-8910 207 Boeing Court Livermore CA [email protected] Laurie Corral 925-277-2162 12677 Alcosta Blvd. #100 San Ramon CA [email protected] Eric Gayden 925-277-2161 12678 Alcosta Blvd. #100 San Ramon CA [email protected] Rosanne Goodwin 925-457-2662 201 Mission St., 6th Floor San Francisco CA [email protected] Catherine Moncrieff 408-228-5602 201 Mission St. #600 San Francisco CA [email protected] Michelle Yoshino 714-262-8854 4301 Hacienda #130 Pleasanton CA [email protected] Steve Salzman 858-699-6259 5657 Copley Drive San Diego CA [email protected]

Exhibit LPage 2 of 2

Documents

COUNTY OF ALAMEDA - acgov.orgCOUNTY OF ALAMEDA. GENERAL SERVICES AGENCY-PURCHASING. ADDENDUM No. 1. to. RFP No. 900979. for. Countywide Multifunction · Web view · 2012-3-30