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TOWN OF THESSALON COUNCIL MEETING AGENDA
6:30 P.M. April 19, 2021
W. J. BARRETT CHAMBERS, 187 MAIN STREET VIA ZOOM
Regular Meeting i) Opening of the Regular Meeting ii) Declaration of Pecuniary Interest and General Nature Thereof iii) Adoption of Minutes of Previous Meetings iv) Delegation: Representatives from Committees, Boards and
Organizations v) Business Arising from Minutes of Previous Meeting vi) Letters and Communications for Action
1) Jon Pegg, Fire Marshal – Fire Safety Grant 2) BDO, Tri-Neighbours Board, etc. – Landfill Closure Liability 3) Dr. H.S. Trefry Memorial Centre - Donation Request 4) Enterprise Canada – Doctors Day 2021 5) AMO and the Loomex Group – Leading through Crisis Workshop 6) Planning Advisory Committee – Minutes, “Option 2 Layout “ for
Highway 17 Development, Dawson Street Feasibility Study 7) Marina/Arena/Parks – Minutes
vii) Letters and Communications for Information
1) Sylvia Jones, Solicitor General – OPP Detachment Board Framework 2) FONOM – 2021 Virtual FONOM Conference, Multi Minister Forum 3) Township of Jocelyn – 2021 Financial Support 4) Michael Mantha, MPP – Ontario Fire Training College 5) Hydro One Community Investment – Community Fund 6) Inclusive Community Grants – Seniors Outdoor Equipment 7) Office of Fire Marshal and Emergency Management – Compliance 8) Town of Bruce Mines – Vaccine Clinics Cost Sharing 9) Tri-Neighbours Board of Management (2) 10) Thessalon Police Service Board (3)
TOWN OF THESSALON COUNCIL MEETING AGENDA – PAGE 2
6:30 P.M. April 19, 2021
W. J. BARRETT CHAMBERS, 187 MAIN STREET VIA ZOOM
viii) Committee and Staff Reports
1) Jordan Bird 2) Ken Seabrook 3) Kristen Lawrence 4) MaryKaye Karhi 5) Robert MacLean
ix) General Business
1) By-law 2414 – OCWA Agreement 2) By-law 2421 – Establish public highway 3) By-law 2422 – Memorandum of Understanding 4) By-law 2423 – Lakeside Drive Reconstruction Phase 2 5) By-law 2424 – DOT Software Agreement 6) By-law 2425 – HVAC Agreement 7) By-law 2426 – Confirmatory
x) Closed Session 1) in order to address personal matters about an identifiable individual, including municipal or local board employees and specifically, a recommendation regarding summer student positions, the Asset Management Plan Intern position, and succession planning 2) in order to address litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and specifically, to consider a claim involving damage as a result of sewer back-up, and a decision and order with regard to an appeal under the Fire Protection and Prevention Act, 1997 xi) Passing of Confirmatory By-law xii) Adjournment Please Remember To Mute Your Cell Phone and Refrain From Texting
Town of Thessalon is inviting you to a scheduled Zoom meeting.
Topic: Council Meeting
Time: Apr 19, 2021 06:30 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/89585744775?pwd=aHp1YWdITHZqUFJRWE5KamovLzJrZz09
Meeting ID: 895 8574 4775
Passcode: 839514
2021-04 COUNCIL March 15, 2021
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY COUNCIL! The Mayor declared the Regular Meeting open at 6:34 p.m. Present in the W. J. Barrett Chambers were Councillors Randy Rankin and Linda Stopes, Clerk-Treasurer Robert MacLean, Town Superintendent Ken Seabrook and Administrative Secretary Lindsay MacFarlane. Attending via Zoom included Mayor Bill Rosenberg, Councillors Marcel Baron, Tracey Cooke and Lindsay Tallon. Deputy Mayor Jordan Bird was absent. Declaration – Closed Session: None Delegation: None Resolutions: 2021-04-01: Marcel Baron – Tracey Cooke: “Be it resolved that the minutes from the Regular Council Meeting held on February 16, 2021 be adopted.” CARRIED 2021-04-02: Marcel Baron – Linda Stopes: “Be it resolved that the minutes from the Special Council Meeting held on February 25, 2021 be adopted.” CARRIED 2021-04-03: Linda Stopes – Randy Rankin: “Be it resolved that a response be sent to the Thessalon Community Curling Club further to the request that Council consider an amount in the Town’s 2021 budget in the range of $5,000 per year to support major operating expenses, etc.”
CARRIED 2021-04-04: Marcel Baron – Randy Rankin: “Be it resolved that Council approve the submission to the Office of the Fire Marshal of the grant application in the amount of $4,900.00 for training.” CARRIED 2021-04-05: Randy Rankin – Marcel Baron: “Be it resolved that the municipal insurance proposal from Algoma Insurance covering the one-year period commencing March 16, 2021, be accepted.” CARRIED
2021-04 COUNCIL March 15, 2021 Page 2 2021-04-06: Tracey Cooke – Linda Stopes: “Be it resolved that Council approve a Terracycle recycling bin at the Town Office, with the monies to be included in the 2021 budget.” CARRIED 2021-04-07: Tracey Cooke – Marcel Baron: “Be it resolved that Council approve a Neighbourhood Clean-Up on Earth Day.” CARRIED 2021-04-08: Tracey Cooke – Linda Stopes: “Be it resolved that, as a further Sustainability Through Environmental Practices initiative, Council approve a Weekly Challenge event during the month of April.” CARRIED 2021-04-09: Randy Rankin – Lindsay Tallon: “Be it resolved that the Ten-Year Option 2 proposal, covering the period from November 1, 2021 to October 31, 2031 for the services agreement with the Ontario Clean Water Agency, be approved, with an authorizing by-law to be presented at the April meeting.” CARRIED 2021-04-10: Marcel Baron – Tracey Cooke: “Be it resolved that a 2021 membership be purchased through the Ontario Association of Committees of Adjustment and Consent Authorities for the Administrative Secretary.”
CARRIED 2021-04-11: Marcel Baron – Lindsay Tallon: “Be it resolved that a Feasibility Study be conducted for the development on the property north of Highway 17 to ensure proper drainage options and costs, as well as elevation for water and sewer and that the cost of this study be included in the 2021 budget and taken from the unspent portion of the first intake under the Municipal Modernization Program.” CARRIED
2021-04-12: Linda Stopes – Tracey Cooke: “Be it resolved that Council approve Nancy Valiquette for the 2021 Ontario Senior of the Year award.” CARRIED 2021-04-13: Linda Stopes – Randy Rankin: “Be it resolved that Council approve an Easter Egg Word Scramble Hunt at Peace Park from March 25, 2021 to April 1, 2021 inclusive.” CARRIED
2021-04 COUNCIL March 15, 2021 Page 3 2021-04-14: Lindsay Tallon – Marcel Baron: “Be it resolved that the recommendation for the Wi-Fi to be reinstalled at the Arena for the remainder of the extended season be declined and furthermore that installation be reconsidered for the beginning of the 2021-2022 season.” CARRIED 2021-04-15: Lindsay Tallon – Tracey Cooke: “Be it resolved that the Arena Fees and Service Charges By-law Number 1800 – Schedule ‘B’ be amended to add the category ‘Introduction to Hockey – March 3 – April 14, 2021 inclusive with a fee of $30.00’.” CARRIED 2021-04-16: Randy Rankin – Linda Stopes: “Be it resolved that the Accounts Payable to March 15, 2021 in a total amount of $189,247.84 be approved for payment, noting that for any member of Council who has declared a pecuniary interest with regard to any account, their approval is based on this account(s) being excluded from the total accounts payable.”
CARRIED Declaration: Councillor Randy Rankin declared a conflict of interest relating to the Rankin Supply account and the North Shore Sentinel account. 2021-04-17: Lindsay Tallon – Marcel Baron: “Be it resolved that Council approve an adjustment calculation for any Arena clock advertising fees that were billed out based on the Arena season being 162 days, with the Arena being closed for 55 of those days and further, with the Arena season being extended by 27 days.” CARRIED 2021-04-18: Randy Rankin – Lindsay Tallon: “Be it resolved that Council approve the purchase of a piece of jewelry in an estimated amount of $200.00 for Donna Latulippe to recognize the contribution she has made to health services through serving on the JBPTH and Huron North West Professional Recruitment and Retention Committees (HNWPRRC).” CARRIED 2021-04-19: Randy Rankin – Marcel Baron: “Be it resolved that, since the Town is a client of their business, ATS be allowed to include the Town’s logo on the new website they are building.” CARRIED
2021-04 COUNCIL March 15, 2021 Page 4
2021-04-20: Tracey Cooke – Linda Stopes: “Be it resolved that the Mayor and Clerk-Treasurer be authorized to sign, on behalf of the municipality, an agreement with Algoma Public Health for the rental of the New Ontario Lodge for the vaccination clinic.” CARRIED 2021-04-21: Tracey Cooke – Randy Rankin: “Be it resolved that the rules of procedure be suspended in order to address the recent COVID-19 exposure(s) in our area.” CARRIED 2021-04-22: Tracey Cooke – Lindsay Tallon: “Be it resolved that, effective immediately, the Municipal Office, Arena, Fitness Centre and Library be closed until March 22, 2021, with the Human Resources Committee to determine by March 19, 2021 if the facilities will reopen on March 22, 2021, and with Council to be notified before the decision is made public.” CARRIED
2021-04-23: Lindsay Tallon – Marcel Baron: “Be it resolved that the tender from UPI/Algoma AG Centre for gas at the Marina in the amount of $1.132 per litre plus HST for a total amount of $1.279 per litre, be accepted, being subject to the usual market fluctuations.” CARRIED 2021-04-24: Marcel Baron – Randy Rankin: “Be it resolved that the Council of the Town of Thessalon declares that developing a Community Safety and Well Being Plan is a priority and that staff will participate in the process of developing a Regional Plan known as the North Shore Community Safety and Well Being Plan.” CARRIED 2021-04-25: Marcel Baron – Linda Stopes: “Be it resolved that Council acknowledge receipt of the Committee and staff reports.” CARRIED 2021-04-26: Randy Rankin – Linda Stopes: “Be it resolved that By-law Number 2415, being a by-law to amend By-law Number 2363, being a by-law to regulate the proceedings of Council, Local Boards, Standing Committees and Committees for the Corporation of the Town of Thessalon, be passed in open Council this 15th day of March, 2021.” CARRIED
2021-04 COUNCIL February 16, 2021 Page 5
2021-04-27: Randy Rankin – Marcel Baron: “Be it resolved that By-law Number 2416, being a by-law to amend Schedule ‘A’ of By-law Number 2297, being a by-law to impose and collect water service rates for water services through the Town of Thessalon Water Distribution System, be passed in open Council this 15th day of March, 2021.” CARRIED 2021-04-28: Lindsay Tallon – Marcel Baron: “Be it resolved that By-law Number 2417, being a by-law to amend the User Fees and Service Charges of Schedule ‘B’ of By-law Number 1800, be passed in open Council this 15th day of March, 2021.” CARRIED 2021-04-29: Randy Rankin – Lindsay Tallon: “Be it resolved that By-law Number 2418, being a by-law to authorize the signing of an agreement and related documents between Smelter Bay Aggregates Incorporated and the Corporation of the Town of Thessalon regarding the use by heavy equipment on the abandoned CPR Spur and the lagoon road to enable access onto Peachey Street, be passed in open Council this 15th day of March, 2021.”
CARRIED
2021-04-30: Randy Rankin – Tracey Cooke: “Be it resolved that By-law Number 2419, being a by-law to authorize the signing of an agreement and related documents for the provision of services and mats at the Municipal Office located at 187 Main Street and the Medical Centre and Fitness Centre located at 333 River Street, Thessalon, between Cintas Canada Limited and the Corporation of the Town of Thessalon, be passed in open Council this 15th day of March, 2021.” CARRIED 2021-04-31: Marcel Baron – Randy Rankin: “That Council proceed in Closed Session in order to address personal matters about an identifiable individual, including municipal or local board employees, and specifically, to consider the persons who have expressed an interest in joining the Recreational Trails Team and the Library Board.” CARRIED 2021-04-32: Marcel Baron – Randy Rankin: “That Council resume Open Session.” CARRIED
2021-04 COUNCIL March 15, 2021 Page 6
2021-04-33: Tracey Cooke – Marcel Baron: “Be it resolved that Jo Beyers and Kevin King be appointed to the Recreational Trails Team.” CARRIED 2021-04-34: Tracey Cooke – Marcel Baron: “Be it resolved that Mary Kline be appointed to the Library Board.” CARRIED 2021-04-35: Marcel Baron – Randy Rankin: “Be it resolved that By-law Number 2420, being a by-law to confirm the proceedings of the meeting of Council held on March 15, 2021, be passed in open Council this 15th day of March, 2021.” CARRIED 2021-04-36: Marcel Baron – Randy Rankin: “That this meeting be adjourned at 7:31 p.m.” CARRIED
_______________________ MAYOR SEAL __________________________ CLERK-TREASURER
DELEGATION
Please dress accordingly as a delegation will be attending virtually.
AGENDA
SHARING BY ORGANIZATIONS OF
IDEAS, OPPORTUNITIES, PROJECTS AND GOALS FOR 2021
Welcome
1) Horticultural Society – Leigh Dauphin
2) Thessalon Fire Department – Scott Lawrence
3) Marina/Arena/Parks Committee – Scott Lawrence
4) Municipal Economic Development Committee – Ted Priddle
5) Community Events and Activities Committee – Linda Stopes
6) North Shore Health Network Recruitment Committee – Tracey Cooke
7) Planning Advisory Committee – Jordan Bird
8) Sustainability Through Environmental Practices Committee – Jordan Bird
9) Tri-Neighbours Board – Marcel Baron
10) Public Library Board – no one will be attending virtually
Discussion and Questions
Thank you.
Thessalon Horticulture Plans for 2021
I want to thank council for their support over the years. Without their financial and staff help, most flower beds would never have been established. Visitors to our town, enjoy the beauty of our town and I hope the flowers add to the natural beauty.
Looking forward to spring, the Horticulture Society has been working with Kristen Lawrence to find ways to get flowers throughout the town. With the greenhouse Kristen normally works with closed other options are being explored. The Horticulture group will plant and maintain until June if needed.
As in past years, we will plant 18 planters on Main St, 9 planters at the Marina and beds at the Marina, Cancer bed, Cenotaph, East Entrance, Peace Park, Sunset Lookout, Fleron Park and inside Lakeside Park. We will also plant the sign posts. Sunset Lookout is still a work in progress and flowering trees and bird houses will be added and spring bulbs will be added in the fall. This is a joint effort with the Economic Development committee.
Members are hoping the town can take soil from the old planter at the East Entrance and dump it in the new sign planter. Also transport any salvageable material and left over soil to Peace Park to upgrade that planter.
The Horticulture Society, is only in the planning stages, but will be submitting our plant orders before May 1.
The Horticulture Society, is hoping the town will continue to water along Main St., and bridge boxes Monday to Friday and we will look after the weekends.
We would like to know, if the Marina will be staffed this year or if we will need to plan for those plants full time?
The Horticulture Society hope to be busy benefiting the community but still working safe in small groups of less than 6 and social distancing.
Respectfully Submitted by,
Leigh Dauphin
President Thessalon Horticulture
Thessalon Volunteer Fire Department
2021 Projections
Prepared by: Scott Lawrence – Fire Chief
This past year has been slow for us, as it has for everywhere else. We don’t have training meetings in the winter, and coming off of that period, we had two meetings in March, then we have been restricted again. I will see what happens in the coming weeks, with information that we recently got, that we could train outside, and distance, but I am not sure how well that will work out.
We continue to work with municipal staff to try to secure funding for equipment, building upgrades, and to replace out 31 year old pumper. As I stated last year… We have always been a very efficient department, and always have been able to keep our budget low. We only request equipment and trucks when we really feel they are required. NFPA guidelines are that a fire apparatus should be replaced after 15 years, and we have been able to get away with doubling that. Truck orders are over a year for delivery, so this is something we really need to move on, so we don’t get caught heading to an emergency to save lives and property, and have a break-down.
We need to give serious thought and investigation in to charging a rate for certain requested fire inspections. We need to continue to be strong in ensuring fire safety for residents, and covering ourselves legally when we observe fire safety concerns.
With the new gas station/c-store/Tim Hortons at our western most entrance, and the added traffic into our area, this will greatly increase risks and calls for our department. We will work more on training and equipment for hazardous materials, and response to unknown cargo in trucks, as well as the new efficient hybrid vehicles, etc. Also, with all the properties changing hands, and vacant properties slated for new construction, we will try to increase our fire prevention efforts, and prepare for more calls with the increase of population.
I would like to thank council and municipal outside and inside staff for everything you do for the fire department. Special thanks as always to Ken Seabrook for the help he is providing to alleviate much administrative burden on me as a volunteer Chief.
Scott Lawrence
Fire Chief
Marina/Arena/Parks Committee 2021 Projections
Marina:
- A grant application has been submitted for funding. If we are successful, we plan a renovation of the Marina building by repairing the buildings deficiencies, and making it an accessible building.
- We would like to purchase picnic tables to have in various locations around the marina.
- We would like to construct an addition to the building being of a covered outdoor space, and develop and area to provide for a farmer’s market, vendor rental spaces, and possible summer canteen rental.
Arena:
- A budget request has been made by Ken for monies to repair the roof as well as upgrade dressing rooms 5 and 6. We look forward to being able to complete these tasks.
Lakeside Park:
- Sections of Lakeside Park will be paved this summer while crews are in town paving other locations. We are looking forward to seeing how our new hydro meters perform, and how they save the park electricity costs.
Peace Park:
- We hope to be able to add a small pavilion with an accessible washroom to this location.
Thessalon Municipal Economic and Community Development Committee Report
April 19, 2021
Committee Members:
Ted Priddle - Chair Linda Stopes – Council Rep. Mary Jones Lee Turcotte - Vice Chair Vacant Pam Coventry Lucie Harvey – Recording Secretary Land Use Development Plan Develop/finalize plan for property North of HWY 17
(Residential/Commercial).
Conduct study to determine the feasibility of developing multi use trails (x country ski, snow shoe, fat tire/mountain bike, hiking) on the property near Riverside Ball Park (Recreational).
Investigate potential/feasibility for the development of the Industrial / Commercial Property along Peachy Street.
Marketing Plan /Signage
Purchase and Install Map/ Information Sign (Similar to the one Located at the Marina) at or near the new Esso / TH
Purchase and Install Destination Signage at Government Road /HWY 17 entrance (at corner of Dawson) and at corner of Government Road and Federation (travelling east).
Purchase and Install Information/Point of Interest signage (Lighthouse Point, Bridge, Downtown Parkettes, Lakeside Beach).
Update, produce and distribute paper maps and brochures.
Produce short promotional Video (Live/Invest/Visit).
Sign maintenance. Large maps need to be updated. Map frame at marina needs work. Banner frames for downtown core need replacing.
Park / Beach Improvements and Trail Development
THESSALON COMMUNITY EVENTS AND ACTIVITIES COMMITTEE
April 15, 2021
Report
Speaker: Chair Linda Stopes
Activities and events that are currently being considered for the 2021 season are:
1. In May we are planning to organize a community poker walk and start the gardens and planter boxes.
a. Please Note: The Flower Kart is not in operation this year and will not be able to plant our bridge boxes. The other garden centers in our area do not have enough supply to plant our flowers because of the storms in Texas earlier this year. There is a Mennonite family who may be able to plant ½ of our flower boxes for the bridge and I will continue to work on that.
2. Due to the current pandemic situation and the organizing Minor baseball will not run at this time.
3. In July we would like to honour Seniors of the Year Donna Latulippe for 2020 and Nancy Valiquette for 2021. As well as, organize the River Bank Fishing Derby.
4. Algoma Paddlers are not running any programs this year and there will be no KICK Camp (Kids Into Canoeing and Kayaking). There will also be no Swim Program at this point either due to health restrictions.
5. August will hopefully allow us to organize a parade and car show. 6. House decorating contests for Halloween and Christmas. 7. Throughout the summer and fall months we will organize Scavenger
hunts, word scrambles, bird watching contests, art shows and farmers markets at Peace Park, around Town and at the Pollinator garden.
The committee will continue their efforts to become creative in planning monthly events that will allow persons of all ages to participate in a safe
way!
North Shore Health Network Recruitment Committee Meeting Report
The first meeting of the amalgamated NSHN Recruitment Meeting was held on March 22, 2021. The Chair of the Committee going forward will be the CEO of the North Shore Health Network. The priorities of the committee for this coming year will be recruitment and locum coverage for vacancies in the area. This includes:
• A second physician resigning from the Bruce Mines clinic effective May 1, 2021, will leave the Thessalon Group (compliment of 4) down to 2 physicians. Locums have been booked for both empty practices in Bruce Mines and Thessalon every week up till June at this point.
• The Thessalon ED Call suite is almost completed • Blind River also has 1 physician vacancy • We will be celebrating Doctors Day on May 1, 2021 by giving every
physician a bottle of wine with a card thanking them • We will also celebrate Nurses week May 6 – 12, 2021 by purchasing
pizza for all three sites • 2021 Contributions received to date for the new
amalgamated committee: o Mississauga First Nation - $4,000 o Town of Blind River - $8,500 o Township of the North Shore - $5,000
Planning Advisory Committee Update April 2021
Now that the Official Plan is complete, the committee is working on the Zoning By-law update. Our remaining balance with Chris Jones of Municipal Planning Services Ltd. as of February 2021, was $6,183.87, in which a letter was sent to Mr. Jones to review the contract for services to complete the Zoning By-law update for the remaining cost. Mr. Jones has replied ensuring the Committee that the Zoning By-law update should be completed at this cost. With the purchase pending for AUTOCAD, we are hoping that the Zoning Map will be completed in house to have an updated electronic version.
Currently we have a feasibility study underway with Tulloch engineering for the potential development on Dawson Street, with options to include servicing potential lots for homes or a seniors’ complex.
We are now also exploring development opportunities on the Town owned properties North of Highway 17. The committee is reviewing a quote from Tulloch Engineering to ensure proper drainage options and costs, as well as the elevation for water and sewer.
A Planning and Development page on the Town’s website is now live, it provides resources, associated costs and all associated application forms have been updated into accessible/fillable forms.
SUSTAINABILITY THROUGH ENVIRONMENTAL PRACTICES
April 15, 2021
Report
Speaker: Chair Jordan Bird
• Weekly advertisements in the North Shore Sentinel displaying eco friendly tips and tricks are continuing.
• Maple and crab apple trees have been ordered to plant along the riverbank.
• Neighbourhood clean up is planned for Earth Day on April 22nd. • Pending budget approval: additional garbage and recycling bins will be
purchased. • A Terracycle box will be placed at Town Office for hard to recycle items
such as: electronics, pens, plastic gloves, disposable masks, etc. • Future events may include: Hiking and scavenger hunts, eco-fairs and
markets for local products. • A conversation has been started with GFL and Tri-neighbours to collect
information on recycled products and garbage in our area.
Tri-Neighbours Board of Management Report April 15, 2021 Mayor, Council and Committee, Board and Organization Representatives The Board appreciates these opportunities to share our plan this year managing the waste system for the three municipalities, Town of Bruce Mines, Township of Plummer and the Town of Thessalon. The ownership of the Tri-Neighbours Waste Management Site on East Line Road in Rose Township, is shared between the three municipalities while the transfer sites located in the Town of Bruce Mines and the Town of Thessalon are owned by the respective municipalities. This Board has been established to operate and maintain the sites on behalf of the municipalities. Tri-Neighbours Waste Management Site A Freon Roundup will be organized again this year for the cost of $20.00 per unit with the units being placed in the metal area after the freon is removed by Northshore Appliance Service. The Freon Roundup will run from Monday, May 31, 2021 to Monday, August 30, 2021. This has been a successful campaign and it is the Board’s intention to run the event annually providing there is a local company available to remove the gases from the units at a reasonable cost. The Board has purchased a Sea-Can which will be renovated to serve as the Site Attendant building. The current building is in an unsafe condition and will be removed. The renovations have been delayed to the Sea-Can however it is the intention of the Board to have the upgrades completed by year end. The waste management site has been the target of numerous break-ins which have resulted in severe damage to the gate and vandalism to the inside of the outbuildings. The Board has a new gate with better strength and endurance than the current one in the 2021 budget and has purchased a solar, motion sensor camera to place at the site. It is a requirement of the MECP to secure the site.
Transfer Sites The Board continues to participate in the collection of Blue Box Recycling, E-Waste, Tires, Batteries and Metal and is committed finding ways to increase recycling. The Board is reviewing a new contract with Electronic Products Recycling Association (EPRA) for the collection of E-Waste as the Ontario Electronic Stewardship has ended their program.
Thessalon Library Report to Town of Thessalon
April 19, 2021
Due to COVID-19 restrictions, the Library remains closed to the public. We continue to provide curbside pickup and delivery when necessary. Curbside pickup hours are Tuesday, 3 to 6 p.m., and Wednesday and Thursday 10 a.m. to 1 p.m. Patrons are asked to call or email their requests. Photos of new books are posted on Facebook and the Library website to assist patrons with their selections. An average of 20 patrons per week take advantage of this service. We also continue to offer faxing and photocopying. Recent advertising advised patrons of this service.
Other libraries continue to offer interlibrary loan which is well used by the patrons.
A virtual used book sale is available on the Library website. www.thessalonlibrary.ca/books.
Unfortunately, sales are low with only two sales completed.
The Library Board meets the third Tuesday of the month at 6 p.m. Seven meetings per year is required by the Public Library Act. The vacant Library Board Member position has been filled by Cleo Walker.
The Library Board continues to monitor the COVID-19 situation and will decide when it is safe to open to the public again. No programs are scheduled at this time.
LETTERS AND COMMUNICATIONS
FOR ACTION
Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue Toronto ON M3M 0B1 Tel: 647-329-1100 Fax: 647-329-1143 March 24, 2021 Scott Lawrence Town of Thessalon P.O. Box 220, 187 Main Street Thessalon, ON P0R1L0 Dear Scott Lawrence, Further to ongoing discussions regarding the Fire Safety Grant Program, I am writing to confirm that the fire service has agreed (in principle) to utilizing its grant allocation to support its intended purpose as outlined below. The Town of Thessalon will be provided a total of $4,900.00 to support:
- Increased training opportunities
This aligns with the intended purpose of Fire Safety Grant Program. As part of this process, formalization of the grant allocation and the Transfer Payment Agreement is required and will be tabled by you for your municipal council at its next meeting. The Office of the Fire Marshal will reach out to finalize and execute the Transfer Payment Agreement once municipal council has had the opportunity to approve your proposal for spending the funds provided. Sincerely, Jon Pegg Fire Marshal Instructions to the Municipal Representative: Please complete and submit a copy of this document to our office at [email protected] by no later than March 31st, 2021.
I hereby accept the grant allocation and proposed strategy for utilization, pending approval by Town of Thessalon as outlined above. This letter has been dated, signed and returned to the Office of the Fire Marshal.
FIRE SAFETY GRANT TRANSFER PAYMENT AGREEMENT
THE AGREEMENT, effective as of the __________________ day of ____________________, 2021 (the “Effective Date”) B E T W E E N :
Her Majesty the Queen in right of Ontario as represented by the Office of the Fire Marshal (the “Province”) - and - Municipality of Thessalon (the “Recipient”)
CONSIDERATION In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows: 1.0 ENTIRE AGREEMENT 1.1 The agreement, together with:
Schedule “A” - General Terms and Conditions Schedule “B” - Project Specific Information and Additional Provisions Schedule “C” - Project Schedule “D” - Budget Schedule “E” - Reports, and any amending agreement entered into as provided
for in section 3.1,
constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements.
2.0 CONFLICT OR INCONSISTENCY 2.1 In the event of a conflict or inconsistency between the Additional Provisions and
Schedule “A”, the Additional Provisions will prevail.
3.0 AMENDING THE AGREEMENT
3.1 The Agreement may only be amended by a written agreement duly executed by the Parties.
4.0 ACKNOWLEDGEMENT
4.1 The Recipient acknowledges that:
(a) the Funds are:
(i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province;
(ii) funding for the purposes of the Public Sector Salary Disclosure Act, 1996 (Ontario);
(b) the Province is not responsible for carrying out the Project; and
(c) the Province is bound by the Freedom of Information and Protection of Privacy
Act (Ontario) and that any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act.
The Parties have executed the Agreement on the dates set out below.
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Office of the Fire Marshal
______________________ ____________________________________ Date Name:
Title:
Municipality of Thessalon ______________________ ____________________________________ Date Name:
Title:
_______________________________
I have authority to bind the Recipient.
SCHEDULE “A”
GENERAL TERMS AND CONDITIONS
A1.0 DEFINITIONS
A1.1 Definitions. In the Agreement, the following terms will have the following meanings: “Additional Provisions” means the terms and conditions set out in Schedule “B”.
“Agreement” means this agreement entered into between the Province and the Recipient, all of the schedules listed in section 1.1, and any amending agreement entered into pursuant to section 3.1.
“Budget” means the budget attached to the Agreement as Schedule “D”.
“Effective Date” means the date set out at the top of the Agreement.
“Event of Default” has the meaning ascribed to it in section A12.1.
“Expiry Date” means the expiry date set out in Schedule “B”.
“Funding Year” means:
(a) in the case of the first Funding Year, the period commencing on March 31, 2021 and ending on August 31, 2021; and
“Funds” means the money the Province provides to the Recipient pursuant to the Agreement.
“Indemnified Parties” means Her Majesty the Queen in right of Ontario, Her ministers, agents, appointees and employees.
“Maximum Funds” means the maximum Funds set out in Schedule “B”.
“Notice” means any communication given or required to be given pursuant to the Agreement.
“Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which
the Province extends that time.
“Parties” means the Province and the Recipient.
“Party” means either the Province or the Recipient.
“Project” means the undertaking described in Schedule “C”.
“Reports” means the reports described in Schedule “E”.
A2.0 REPRESENTATIONS, WARRANTIES AND COVENANTS
A2.1 General. The Recipient represents, warrants and covenants that: (a) it is, and will continue to be a validly existing legal entity with full power to fulfill
its obligations under the Agreement;
(b) it has the full power and authority to enter into the Agreement and has taken all necessary actions to authorize the execution of the Agreement;
(c) it has, and will continue to have the experience and expertise necessary to carry out the Project;
(d) it is in compliance with, and will continue to comply with all federal and provincial laws and regulations, all municipal by-laws, and any other orders, rules and by-laws related to any aspect of the Project, the Funds or both; and
(e) unless otherwise provided for in the Agreement, any information the Recipient provided to the Province in support of its request for funds (including information relating to any eligibility requirements) was true and complete at the time the Recipient provided it and will continue to be true and complete.
A2.2 Governance. The Recipient represents, warrants and covenants that it has, will maintain, in writing, and will follow: (a) a code of conduct and ethical responsibilities for all persons at all levels of the
Recipient’s organization;
(b) procedures to enable the Recipient’s ongoing effective functioning;
(c) decision-making mechanisms for the Recipient;
(d) procedures to enable the Recipient to manage Funds prudently and effectively;
(e) procedures to enable the Recipient to complete the Project successfully; and
(f) procedures to enable the preparation and submission of all Reports required pursuant to Article A6.0.
A3.0 TERM OF THE AGREEMENT
A3.1 Term. The term of the Agreement will commence on March 31, 2021 and will expire on the Expiry Date.
A4.0 FUNDS AND CARRYING OUT THE PROJECT
A4.1 Funds Provided. The Province will: (a) provide the Recipient up to the Maximum Funds allocated as part of this grant
exercise;
(b) provide the Funds to the Recipient in accordance with the payment plan set out in Schedule “D”; and
(c) deposit the Funds into an account designated by the Recipient provided that the account:
(i) resides at a Canadian financial institution; and
(ii) is in the name of the Recipient.
A4.2 Use of Funds and Carry Out the Project. The Recipient will do all of the following: (a) carry out the Project in accordance with the Agreement;
(b) use the Funds only for the purpose of carrying out the Project;
(c) spend the Funds only in accordance with the Budget;
(d) not use the Funds to cover any cost that has or will be funded or reimbursed by one or more of any third party, ministry, agency or organization of the Government of Ontario.
A5.0 CONFLICT OF INTEREST
A5.1 No Conflict of Interest. The Recipient will carry out the Project and use the Funds without a conflict of interest. The Recipient will disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived conflict of interest; and comply with any terms and conditions that the Province may prescribe as a result of the disclosure.
A6.0 REPORTING, ACCOUNTING AND REVIEW
A6.1 Preparation and Submission. The Recipient will submit to the Province at the address referred to in section A15.1, all Reports in accordance with the
timelines and content requirements provided for in Schedule “E”, or in a form as specified by the Province from time to time.
A6.2 Record Maintenance. The Recipient will keep, maintain and make available to the Province, its authorized representatives or an independent auditor identified by the Province for inspection and copying:
(a) all financial records (including invoices) relating to the Funds or otherwise to the
Project in a manner consistent with generally accepted accounting principles; and
(b) all non-financial documents and records relating to the Funds or otherwise to the Project.
A7.0 COMMUNICATIONS REQUIREMENTS
A7.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient will acknowledge the support of the Province for the Project in a form and manner as directed by the Province.
A7.2 Publication. The Recipient will indicate, in any of its Project-related publications, whether written, oral, or visual, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province.
A8.0 INDEMNITY
A8.1 Indemnification. The Recipient will indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Indemnified Parties.
A9.0 INSURANCE
A9.1 Recipient’s Insurance. The Recipient represents, warrants and covenants that it has, and will maintain, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than the amount provided for in
Schedule “B” per occurrence. The insurance policy will include the following: (a) the Indemnified Parties as additional insureds with respect to liability arising in
the course of performance of the Recipient’s obligations under, or otherwise in connection with, the Agreement;
(b) a cross-liability clause;
(c) contractual liability coverage; and
(d) a 30 day written notice of cancellation.
A9.2 Proof of Insurance. If requested, the Recipient will provide the Province with certificates of insurance, or other proof as may be requested by the Province, that confirms the insurance coverage as provided for in section A9.1.
A10.0 EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT
A10.1 Events of Default. Each of the following events will constitute an Event of Default: (a) in the opinion of the Province, the Recipient breaches any representation,
warranty, covenant or other material term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of the Agreement:
(i) carry out the Project;
(ii) use or spend Funds; or
(iii) provide, in accordance with section A6.1, Reports or such other reports as may have been requested by the Province;
(b) the Recipient’s operations, its financial condition, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds;
(c) the Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application for an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or
(d) the Recipient ceases to operate.
A10.2 Consequences of Events of Default and Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions:
(a) initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project;
(b) provide the Recipient with an opportunity to remedy the Event of Default;
(c) suspend the payment of Funds for such period as the Province determines appropriate;
(d) reduce the amount of the Funds;
(e) cancel further instalments of Funds;
(f) demand from the Recipient the payment of any Funds remaining in the possession or under the control of the Recipient;
(g) demand from the Recipient the payment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement;
(h) demand from the Recipient the payment of an amount equal to any Funds the Province provided to the Recipient; and
(i) terminate the Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient.
A10.3 When Termination Effective. Termination under this Article will take effect as provided for in the Notice.
A11.0 FUNDS AT THE END OF A FUNDING YEAR
A11.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article A12.0, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Budget, the Province may take one or both of the following actions: (a) demand from the Recipient the payment of the unspent Funds; and
(b) adjust the amount of any further instalments of Funds accordingly.
A12.0 FUNDS UPON EXPIRY
A12.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, pay to the Province any Funds remaining in its possession or under its control.
A13.0 NOTICE
A13.1 Notice in Writing and Addressed. Notice will be in writing and will be delivered by email, postage-prepaid mail, personal delivery or fax, and will be
addressed to the Province and the Recipient respectively as provided for in Schedule “B”, or as either Party later designates to the other by Notice.
A13.2 Notice Given. Notice will be deemed to have been given: (a) in the case of postage-prepaid mail, five business days after the Notice is mailed;
or
(b) in the case of email, personal delivery or fax, one business day after the Notice is delivered.
A14.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT
A14.1 Consent. When the Province provides its consent pursuant to the Agreement, it may impose any terms and conditions on such consent and the Recipient will comply with such terms and conditions.
A15.0 INDEPENDENT PARTIES
A15.1 Parties Independent. The Recipient is not an agent, joint venturer, partner or employee of the Province, and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is, or take any actions that could establish or imply such a relationship.
A16.0 ASSIGNMENT OF AGREEMENT OR FUNDS
A16.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights, or obligations under the Agreement. All rights and obligations contained in the Agreement will extend to and be binding on the Parties’ permitted assigns.
A17.0 GOVERNING LAW
A17.1 Governing Law. The Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with the Agreement will be conducted in the courts of Ontario, which will have exclusive jurisdiction over such proceedings.
A18.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS
A18.1 Other Agreements. If the Recipient: (a) has failed to comply with any term, condition or obligation under any other
agreement with Her Majesty the Queen in right of Ontario or one of Her agencies (a “Failure”);
(b) has been provided with notice of such Failure in accordance with the requirements of such other agreement;
(c) has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and
(d) such Failure is continuing,
the Province may suspend the payment of Funds for such period as the Province determines appropriate.
A19.0 SURVIVAL
A19.1 Survival. All Articles and sections, and all applicable cross-referenced sections and schedules, will continue in full force and effect for a period of seven years from the date of expiry or termination of the Agreement.
- END OF GENERAL TERMS AND CONDITIONS –
SCHEDULE “B”
PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS
Maximum Funds
$4,900.00
Expiry Date August 1, 2021
Insurance $ 2,000,000
Contact information for the purposes of Notice to the Province
Position: Address: Fax: Email:
Contact information for the purposes of Notice to the Recipient
Position: Address: Fax: Email:
Contact information for the senior financial person in the Recipient organization (e.g., CFO, CAO) – to respond as required to requests from the Province related to the Agreement
Position: Address: Fax: Email:
Additional Provisions:
(None)
SCHEDULE “C”
PROJECT
The Municipal Fire Protection Grant has been established to provide critical support to municipalities in 2020-21 to offset costs and potential barriers for issues stemming from the COVID-19 pandemic. Such issues include access to training, and equipment or other critical upgrades that are needed at the local level to support virtual inspections.
Ontario’s fire departments vary in size and capacity and they all serve different communities that each present different levels of risk. There is a significant cost to ensure that every department has skilled first responders who are adequately trained and equipped to meet the needs of their community.
Funding could represent the difference in allowing fire departments to train more staff, purchase much needed equipment to allow them to adapt and respond to COVID-19 related risks in their communities in a way that ensures both community and personnel safety.
The use of the one-time 2020-21 Municipal Fire Protection Grant will focus on the needs of municipal fire departments to ensure community safety with a focus on issues that have presented due to the COVID-19 pandemic, including:
• Training to offset the pressures in training as a result of the COVID-19 pandemic. • Specialty training to respond to the dynamics of the COVID-19 pandemic and the need to ensure fire
safety in their communities such as virtual inspections. • Small improvements to fire department infrastructure, such as accessing high speed internet to
support training and virtual inspections.
The fire service has expressed concerns with training and fire code compliance since the start of the pandemic. Some of these concerns include critical inspections being delayed or impacted given the apprehension with entering premises. Similarly, training has been impacted given that fire services have been responding to challenges associated with the pandemic (staffing shortages, increased calls for service, etc.). Many departments continued training online as the Office of the Fire Marshal enhanced its online course availability at the start of the pandemic. This emergency COVID relief funding provides support for increased access to training, support for fire code compliance inspections through virtual inspections, and equipment or other critical upgrades that are needed at the local level to support community risks during the pandemic and the switch to virtual training and inspections.
<insert a copy of the letter of intent from the municipality to outline proposed use of funds>
SCHEDULE “D”
BUDGET
Funding will be provided to the <insert municipality name> upon execution of this Agreement. The funds will need to be spent by the municipality by August 1, 2021.
SCHEDULE “E”
REPORTS
As a condition of the Municipal Fire Protection Grant, a report back to the Office of the Fire Marshal must be received by September 1, 2021 to outline how the grant was utilized at the department level.
IBDO Tel: 705-945-0990 Fax: 705-942-7979 Toll-Free: 800-520-3005 www.bdo.ca Tri-Neighbours Board of Management PO Box 220 Thessalon, Ontario P0R 1L0 April 12, 2021 Attention: Board of Directors Dear Sirs/Madam: BDO Canada LL P 747 Queen Street E PO Box 1109 Sault Ste. Marie ON P6A SN7 Canada Generally accepted accounting principles require that the cost to close a landfill should be accrued while the landfill is being used, rather than recognizing the cost at the time of closure which may be many years in the future. This assists in budgeting and ensuring funds are available when the time arrives. During the audit of Tri-Neighbours Board of Management, it is noted that there is a liability for closure of the landfill for $350,911 as at December 31, 2020, which was calculated based on the attached Engineering study. None of this liability is funded, which means that if for some reason, Tri-Neighbours had to close the site tomorrow, it would have insufficient funds to do so. Tri-Neighbours currently has $59,241 in reserves set aside for new site development that can be reallocated to site closure by board resolution. Historically, the Board relied on the fact that St. Mary's Paper was willing to provide acceptable fill and ground cover necessary for any closure of the landfill at no cost to Tri-Neighbours. With St Mary's Paper long closed, the source of the fill needed in order to close the landfill is now unknown, with significant estimates to purchase and transport. The most recent liability for annual monitoring, final closure costs has been estimated at $3 million from the years 2015 to closure of the landfill (estimated currently at 2043). Based on the engineering estimates in place regarding the costs of closure and monitoring of the landfill, Tri-Neighbours will need to increase its levy
each year to the participating municipalities in order to maintain appropriate reserves for the costs associated with closure and monitoring of the landfill. The increased levy each year should be based on the increase in the landfill liability reflected in the Tri-Neighbours financial statements each year as determined during the audit. A normal year would likely generate an additional levy to the municipalities of $20,000 to $30,000 (to be shared on a participating basis). The amounts should then be allocated to reserve for the expected landfill closure costs as detailed in the attached engineering report. The yearly amount to contribute will increase steadily as the landfill gets nearer to its ultimate closure date. Assuming that the current reserves of $59,241 are reallocated to site closure by board resolution, a catch up levy of $291,670 would be allocated as follows: Town of Thessalon = $163,334 Township of Plummer= $64,168 Township of Bruce Mines= $64,168 Total to cover unfunded liability= $291,670 Please let me know if you would like to discuss further. Nathan Dool, CPA, CA Partner through a corporation
TRI-NEIGHBOURS WASTE MANAGEMENT BOARD
Town of Bruce Mines
P.O. Box 132 Township of Plummer Additional
Thessalon, ON P0R 1L0 Town of Thessalon
(705)206-3331
April 14, 2021
Town of Bruce Mines Town of Thessalon Township of Plummer Additional Mayor and Council: In accordance with the April 12, 2021 letter received from Nathan Dool, CPA, CA of BDO Canada LLP, the Board will be required to collect the “catch of levy” of $291,670.00 from your municipality on the 56/22/22 percentage calculation related to accrued closure costs of the Tri-Neighbours landfill site.
The collection of this levy would be in addition to the annual budget amount and the Board would ask that you would consider the most economic avenue for your municipality. Ideally the Board prefers that the total amount would be collected in full over five-year period. The Board would appreciate your Councils preference as to the manner they would be agreeable in paying, whether it be invoiced in full, payable over a five- year period, or invoiced annually for 1/5 of the amount owing. This amount, when collected, will be placed in a term account directly for the closure costs of the landfill. I look forward to receiving your reply. Thank you
Pat Watson Secretary/Treasurer
April 16, 2021 Mayor and Council, Re: Tri-Neighbours Post Closure Liability The Finance Committee reviewed the above documentation provided by Nathan Dool from BDO and the letter received from the Tri-Neighbours Waste Management Board. Please find below the five-year calculation of the amount required for the post closure of Rose Lake:
Total Amount Required 163,334.00
LESS: Reserve Balance (35,885.14) Already Set Aside in Separate Bank Account
127,448.86
Divided by Five Years 25,490.00
2021 25,500.00
2022 25,500.00
2023 25,500.00
2024 25,500.00
2025 25,500.00
127,500.00
The Finance Committee is recommending to place the annual required funds in the Town’s separate bank account already established and allocated for the post closure of Rose Lake. This will ensure that any interest earned from that account will also be applied to the required funds. Thank you for giving the above your consideration.
Jordan Bird Finance Chair
The Town of Thessalon March 30, 2021 187 Main Street, P.O. Box 220 Thessalon, ON P0R 1L0 Dear Mayor Rosenberg and Council, The Dr. Harold S. Trefry Memorial Centre opened in 1994 as a Provincial pilot project to provide affordable and necessary services to seniors and persons with disabilities to allow them to remain in their own homes and communities. We offer many programs in our existing catchment area from Echo Bay to Centreline Rd. including St. Joseph Island. Due to great client need and gaps in services for Transportation and Adult Day Out programs along the north shore, our catchment area has expanded to include all of Plummer Additional, Bruce Mines, Thessalon and part of Huron Shores to Station Road including Little Rapids. As part of continued efforts to address barriers and gaps in service, we have partnered with Algoma Manor to utilize their wheelchair accessible van two days each week to transport clients to appointments and necessary errands. The majority of funding for our community support services is provided by the Ministry of Health and Long-Term Care, but the generous financial contributions from local municipalities whose residents require services coordinated by The Dr. H.S. Trefry Memorial Centre has been invaluable to allow us to accommodate the rising demand. As we move forward, client numbers continue to grow, but this growth can only be accommodated with the support of the municipalities accessing these programs, as well as the assistance of volunteers from each community.
As you begin budget deliberations this year, please keep the Dr. Trefry Centre and the essential services provided to your residents in mind. A donation to assist in keeping these services available would be greatly appreciated. Representatives from the Dr. Trefry Memorial Centre would be more than happy to meet with you to discuss current services and to answer any questions you may have. I can be reached at 705-246-0036 or [email protected] should you wish to discuss these opportunities. Thank you for your consideration to help ensure the continuation and success of the many community support programs currently offered to the Seniors and Persons with a Disability in your community. Kindest regards, Janet Gordanier Manager of Seniors and Persons with a Disability Services
From: Lucas Meyer <[email protected]> Sent: Wednesday, April 7, 2021 8:51 AM Subject: Mark your mayor's calendar - #DoctorsDay2021 coming May 1st Hello, The Ontario Medical Association’s highly-anticipated Doctors Day 2021 is coming up on May 1st and the OMA is asking all mayors across the province to participate. This year’s day of celebration for our doctors obviously has special meaning, after more than a year of our physicians fighting COVID-19 on the front lines. This year, we’re asking all mayors in Ontario to post about #DoctorsDay2021 on their social media feeds, such as Twitter, Facebook, Instagram and Tik Tok. Mayors are encouraged to write a personal message, share a video, show images from their visits to hospitals and clinics or highlight a special physician in their community or public health unit. Municipalities are also encouraged to light up any local landmarks in blue to take part in the day, which will include for example the CN Tower and Niagara Falls. If you could confirm and let us know your mayor, reeve, chief or warden’s participation, it would be greatly appreciated. Lucas Meyer Senior Consultant M- 647-381-2540 Twitter: @meyer_lucas enterprisecanada.com
595 Bay Street, Suite 1202 Toronto, ON M5G 2C2
AMO and the Loomex Group Leading Through Crisis: Strengthening Personal Resilience
As the pandemic wears on, leaders can become worn down. AMO has joined with the Loomex Group to offer training that provides tools for elected officials to build resilience and strength in providing leadership through and beyond COVID-19.
Pandemic fatigue is impacting leaders. Stress is building.
While positive news about vaccines gives new hope, it does not change the fact that people may be struggling - and it could be the case for many months to come. Leaders need opportunities to restore and care for their well-being.
In response to the need for self-care and wellbeing for those in leadership positions, the Loomex Group are facilitating a one-day, virtual workshop to support the strengthening of personal resilience for municipal leaders.
The Loomex Group facilitators bring a wealth of experience in dealing with high-stress situations and have an acute awareness of the strategies that support resilience.
This virtual and experiential workshop will explore:
• healing exercises facilitated by an Indigenous community leader • how to cultivate personal resilience and mindful leadership • crisis communication tools • supports required to move forward.
Registration is limited and on a first come first serve basis.
Date: Thursday, May 13, 2021 Time: 9:00 a.m. – 3:00 p.m.
Registration Fee: $225 plus HST* Register: Here *Cancellation fees in affect
Please submit any questions to AMO Events: [email protected]
THESSALON PLANNING ADVISORY COMMITTEE April 12, 2021
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE.
Chair Jordan Bird declared the Regular Meeting open at 6:03 p.m. Present in the W. J. Barrett Chambers were Mayor Bill Rosenberg and secretary Lindsay MacFarlane. Attending via Zoom included Chair Jordan Bird, Councillor Marcel Baron, and members Kevin King and Tom Mills.
Delegation: None
Resolution No. 2021-04-01: Marcel Baron – Kevin King: “Be it resolved that the minutes of the meeting on March 8, 2021 be adopted as presented.” CARRIED
Resolution No. 2021-04-02: Marcel Baron – Tom Mills: “Be it resolved that the Committee recommend to Council that a Zoning By-law amendment be initiated to adopt the restrictive covenants on Lighthouse Point.” CARRIED
Resolution No. 2021-04-03: Kevin King – Bill Rosenberg: “Be it resolved that the Committee recommend to Council that the Administrative Secretary register for the 2021 Ontario Association of Committees of Adjustment and Consent Authorities Annual Conference and AGM.” CARRIED
Resolution No. 2021-04-04: Marcel Baron – Tom Mills: “Be it resolved that the Committee recommend to Council that Tulloch Engineering conduct an Engineering Study for Drainage and Servicing for the Highway 17 Development and that the “Option 2 Layout” drawn by Kevin King be pursued for the Highway 17 Development conditional upon the results of this drainage study.” CARRIED
Resolution No. 2021-04-05: Bill Rosenberg– Tom Mills: “Be it resolved that if the Engineering Study shows successful water and sewer operations can be engineered that Tulloch Engineering proceed with the legal survey of the Highway 17 Development Option 2 Layout.” CARRIED
Resolution No. 2021-04-06: Bill Rosenberg – Marcel Baron: “Be it resolved that the rules of procedure be suspended in order to address concern regarding placement of privies within the Town of Thessalon.” CARRIED
THESSALON PLANNING ADVISORY COMMITTEE April 12, 2021 PG. 2
Resolution No. 2021-04-07: Kevin King – Tom Mills: “Be it resolved that a By-law be put in place to prohibit earth pit privies, pail privies, and privy-vaults in the Town of Thessalon and that placement of portable privies be limited to a specific time frame.” CARRIED
Resolution No. 2021-04-08: Bill Rosenberg – Tom Mills: “Be it resolved that the Planning Advisory Committee meeting be adjourned at 7:05 p.m.”
CARRIED
____________________________
Jordan Bird, Chair
____________________________
Lindsay MacFarlane, Secretary
HIGHWAY 17 DEVELOPMENT OPTION 2 LAYOUT
Town of Thessalon 187 Main Street Thessalon, ON P0R 1L0 via [email protected] Attention: Mrs. Lindsay MacFarlane, Administrative Secretary Dear Lindsay, Re: Dawson Street Development, Feasibility Study
Further to our recent discussions and site review completed in February 2021, we have prepared the enclosed six site option drawings for the Dawson Street property being considered for residential development. Our review of the site indicated that the site is predominantly shallow bedrock with mixed forest cover. In principle, the six options can be combined into two categories, specifically, servicing from Dawson Street, and servicing from a New Road off of the Lakeside Park Access Road.
Options 1 thru 3 are serviced from Dawson Street with the lot sizing varied throughout the options. Options 4 thru 6 are serviced from the New Road, again with varying lot sizing. The depth of the lots vary, due to the southern boundary of the R1 zoning being angular. In addition, we reduced the depth of the lots by approximately 25m to hold the southern limit further back from Lakeside Park and the proposed walking trail being considered under the Lakeside Drive Reconstruction Project.
TULLOCH completed a review of the Town’s Zoning and Official Plan for the proposed development area which is currently zoned as R1, allowing for singles, group homes and existing institutional only. To meet the R1 requirements, the lots if on sewer and water, must be minimum 15m frontage with minimum 500m² area. If lots are on water only, the minimums are 23m frontage and 700m² area. We have proceeded on the basis of sewer and water servicing, due to the availability of sanitary sewers, as well as the presence of bedrock throughout the site which would limit the feasibility of septic systems.
As can be seen with Options 1 thru 3, we began our lot layout at the Prince Street (Unopened) Right of Way and spaced the lots equally across the R1 property, towards the Lakeside Park Access Road. Option 1 is based on a frontage of 15.7m (51’6”±), Option 2 has frontages of 21.0m (68’11”±) and Option 3 has frontages of 31.5m (103’4”±). Servicing off of Dawson Street will require installation of sewer and water services to the lot lines, through bedrock including street restoration for connections to the existing sewer and watermains.
…/2
The following table presents the estimated servicing costs for Options 1, 2 & 3.
Table 1. Options 1, 2 & 3 Estimated Servicing Costs
Option No.
Description No. of Lots
Minimum Lot Area
(m²)
Maximum Lot Area
(m²)
Estimated Costs*
Estimated Costs*
Water & Sewer Services
Per Lot
1 15.7m Frontage - Dawson Street 8 1,385 2,159 $ 84,000 $ 12,000 2 21.0m Frontage - Dawson Street 6 1,843 2,848 $ 60,000 $ 12,000 3 31.5m Frontage - Dawson Street 4 2,777 4,185 $ 36,000 $ 12,000 * NOTE - There is currently one sewer and water service installed along the Dawson Street frontage, which reduces the total servicing cost. The costs presented are for the remaining unserviced lots. Additionally, entrance construction per lot would cost an estimated $2,500 which would include culvert and granulars to the lot lines.
Options 4 thru 6 are based on the same lot frontages as the previous three options, however they are serviced from the New Road off of the Lakeside Park Access Road, which essentially doubles the lot count but does reduce lot area. Servicing from the New Road will require installation of watermain, sewer main, roadway, entrances, and services, all through bedrock.
For the purpose of the analysis, we excluded the existing sewer and water service from Dawson Street and assumed all new servicing off of the New Road. Note - the watermain was looped through Prince Street (Unopened) back to Dawson Street to avoid a dead end run and additionally, the Prince Street (Unopened) section was sized at 200mmØ for connection to a possible water storage facility as the lot to the west is identified as the preferred site under the completed Environmental Assessment.
The following tables presents the estimated lot sizing and servicing costs for Options 4, 5 & 6.
Table 2. Options 4, 5 & 6 Lot Sizing
Option No.
Description No. of
Lots
Minimum Lot Area
(m²)
Maximum Lot Area
(m²)
4 15.7m Frontage – Spur Road 15 537 1,286
5 21.0m Frontage – Spur Road 12 577 1,583
6 31.5m Frontage – Spur Road 8 876 2,287
…/3
Table 3. Options 4, 5 & 6 Estimated Servicing Costs
Estimated Costs
Water & Sewer Services
Roadway Watermain Entrances Total Per Lot
4 $ 90,000 $ 325,000 $ 190,000 $ 140,000 $ 37,500 $ 782,500 $ 52,166.67 5 $ 72,000 $ 325,000 $ 190,000 $ 140,000 $ 30,000 $ 757,000 $ 63,083.33 6 $ 48,000 $ 325,000 $ 190,000 $ 140,000 $ 20,000 $ 723,000 $ 90,375.00
As can be see in table 2, Option 4 does not double the lot count of Option 1, as the two southeastern most lots would be less than the minimum size due to the New Road. For the purpose of this study, we combined those two undersized lots to create a 15 lot total count on Option 4.
In general terms, Options 4, 5 & 6 are the most expensive, due to the installation of the New Road and Servicing through the bedrock. The committee should consider what a realistic return on the lot sales would be to offset the $52,000 to $90,000 investment costs for these options, compared to the $14,500/lot investment (including entrances) required on Options 1, 2 & 3. Sales of these lots may also be slow, due to the costs of residential construction on bedrock. Please note, we have limited our lot analysis to the R1 designated boundary, however the eastern boundary could extend further to Lakeside Park entrance which would gain one additional lot.
In addition to the residential development, we were asked to review the feasibility of a 12 unit senior’s complex located on the same property, as well as on the lots to the east of the Lakeside Park Access Road. Enclosed are drawings for Options 7 & 8, representing an estimated 60m x 40m seniors complex on these two locations. To construct a senior’s complex in either location, the areas would need to be rezoned from the current R1 or OS designation to R3, which would not allow for single residential use, therefore it is really a one or the other approach. R3 designation requires a minim 30m frontage, 7.5m front yard setback, 10m rear yard setback, 6m side yard setback and maximum 10.5m building height.
The following tables presents the estimated lot sizing and servicing costs for Options 7 & 8.
Table 4. Options 7 & 8 Lot Sizing & Cost Estimates
Option No.
Description No. of Lots
Approximate Lot Area
(m²)
Water, Sewer & Entrance Service
Estimated Cost *
7 Seniors Complex West 1 13,500 $ 50,000.00 8 Seniors Complex East 1 6,000 $ 50,000.00
* Assuming 40m of Servicing to Building Footprint and Paved Entrance Construction to Lot Line
…/4
As can be seen above, servicing costs are estimated to be similar for both options and are based on extending servicing through bedrock, therefor servicing costs would not be a deciding factor between the two sites. Option 7 site is predominately bedrock, leading to higher construction grading costs relating to blasting, however would provide the most stable foundation for the development. Option 8 is a mix of bedrock and assumed soft overburdens that may require deep foundations to prevent differential settlement of the foundations. A geotechnical investigation would be required to confirm the soil type present in the area of the proposed development.
From a planning perspective, both options would allow for more than 12 units based on lot sizing and an R3 rezoning. Being the largest of the two lots, Option 7 would allow for the most units, however the property would be somewhat of an “island” in relation to the Algoma Manor, Thessalon Hospital and Westwind Shores. Option 8 would allow less units, but however has a closer proximity to the Hospital and better would support land use compatibility and synergies.
Trusting that the information presented in this brief report is satisfactory for the committee’s purposes at this time. Should you have any questions, concerns or require additional information please do not hesitate to contact me.
Respectfully Submitted, TULLOCH Engineering Inc.
Chris L. Kirby, P.Eng. /CLK Encls.
MARINA/ARENA/PARKS COMMITTEE April 13, 2021
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE.
Present in the W.J. Barrett Chambers were Mayor Bill Rosenberg, Town Superintendent Ken Seabrook and Recording Secretary MaryKaye Karhi. Chair Scott Lawrence, Councillors Linda Stopes and Lindsay Tallon, and Committee Member James Orlando attended the meeting via Zoom.
1. Call to Order The meeting was called to order at 5:30 p.m.
2. Disclosure of Pecuniary Interest and Conflict of Interest There was none declared.
3. Acceptance of Minutes – March 9, 2021
2021-04-01 – Linda Stopes – James Orlando “Be it resolved that the minutes of the meeting held on March 9th, 2021 be accepted as presented.” Carried. 2021-04-02 – Bill Rosenberg – James Orlando “Be it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that a Memorandum of Understanding for the consumption of electricity by a water level gauge between the Town of Thessalon and Fisheries and Oceans Canada be renewed for a five-year term from January 1, 2021 to December 31, 2025. Effective January 1, 2021 $636.65 (includes HST) will be invoiced with an annual increase of 3% each year.”
Carried. 2021-04-03 – Lindsay Tallon – James Orlando “Be it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that the Marina open effective before the May 9th scheduled date.” Carried. 2021-04-04 – Bill Rosenberg – Linda Stopes “Be it resolved that the next scheduled meeting Tuesday, May 11th, 2021 at 5:30 p.m., the Committee will meet at the Marina to discuss future projects to be completed. Should an announcement be announced by the Premier of
Ontario to extend the Provincial lockdown, the Marina site visit will be postponed and the meeting will take place via zoom.” Carried. 2021-04-05 – Bill Rosenberg – Linda Stopes “Be it resolved that the meeting adjourn at 6:15 p.m.” Carried. ________________________ _______________________
Chair Recording Secretary
MEMORANDUM OF UNDERSTANDING (MOU)
BETWEEN
The Town of Thessalon
AND
Fisheries and Oceans Canada (DFO) FOR THE ADMINISTRATION OF Provision of Electricity to the Thessalon Lake Huron Water Level Gauge Station. PROJECT TITLE: Thessalon Lake Level Gauge Power
1. Background The Lake Huron Water Level Gauge at Thessalon is located on a pier in the Town’s Marina. The gauge was established when the harbour was owned by the Federal Department of Fisheries, and its continued presence is a part of the agreement that transferred ownership of the harbour facilities to the Town of Thessalon. The Water Survey of Canada, a division of Environment and Climate Change Canada (EC), was responsible for the maintenance of the gauge and reimbursed to the Town of Thessalon Marina the cost of electricity it supplied to the gauge for many years. The maintenance and utility costs will now fall back onto the Department of Fisheries and Oceans Canada (DFO).
2. Purpose and Expected Results
The Lake Huron Water Level gauge requires electrical power to operate, the Town of Thessalon Marina supplies the power, and DFO has agreed to reimburse the Town for the estimated costs of the electricity.
3. Duration of the MOU The term of this MOU is from January 1, 2021 to January 1, 2025.
4. Scope/Statement of Work
The Town of Thessalon Marina will provide electricity to the Water Level Gauge in the Marina on a year-round basis. In the event of a power outage the Town will work to restore power as soon as possible.
5. Work Site/Location of Work The Lake Huron Water Level gauge in the Town of Thessalon Marina.
6. The Funding Arrangement DFO is to pay an annual invoice plus applicable taxes from the Town of Thessalon Marina.
January 1, 2021 - $618.11 (Includes HST) January 1, 2022 - $655.75 (Includes HST) January 1, 2023 - $675.42 (Includes HST) January 1, 2024 - $695.68 (Includes HST) December 31, 2025 - $716.56 (Includes HST) Said reimbursement shall be payable on the first day of each and every year upon receipt of an invoice from Thessalon and shall be paid to Thessalon through the Government of Canada direct deposit system.
7. Invoice Requirements All invoices shall be sent to: Fisheries and Oceans Canada Attention: RP Admin 520 Exmouth St. Sarnia, ON N7T 8B1
8. Notices All notices shall be sent to: Fisheries and Oceans Canada Attention: Leasing Officer 520 Exmouth St. Sarnia, ON N7S 8B1 Cell: 226-932-2568 Email: [email protected]
9. Signatures and Dates The parties have executed this MOU by the hand of their duty authorized officers as follows: SIGNED AND DELIVERED ON BEHALF OF: The Corporation of the Town of Thessalon __________________________ ____________________________ Name/Title Date
_______________________ ____________________________ Name: Lisa Young Date Title: Regional Director Real Property, Safety and Security
Council: Please see By-law Number 2422. Thanks, Robert
LETTERS AND COMMUNICATIONS
FOR INFORMATION
Solicitor General Solliciteur général Office of the Solicitor General 25 Grosvenor Street, 18th Floor Toronto ON M7A 1Y6 ` Tel: 416 325-0408 [email protected]
Bureau du solliciteur général 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Tél. : 416 325-0408 [email protected]
March 17, 2021 Dear Heads of Council and First Nations Chiefs: I am writing to provide you with an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019 (CSPA). As you may remember, in February 2020, the Ministry of the Solicitor General conducted seven regional roundtable sessions across the province. Discussions at these sessions focused on new OPP-related regulatory requirements under the CSPA. Municipalities and First Nation communities receiving policing services from the OPP were invited to learn more about new OPP-related legislative and regulatory requirements and provide the ministry with feedback to inform the development of related regulatory proposals. In addition, we heard from many of you through various letters and engagement opportunities, including meetings with the Association of Municipalities of Ontario MOU Table and Rural Ontario Municipal Association about what you would like your new OPP detachment board to look like. In response to your feedback, an OPP detachment board framework has been developed that we hope will provide municipalities and First Nation communities receiving direct and/or supplemental services from the OPP the flexibility to create a board that reflects your community and local needs. Under this framework, municipalities and First Nation communities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment) indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board. Municipalities and First Nations within a detachment are asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry. For example, after determining the composition of the detachment board(s), municipalities and First Nations within a detachment area may select one municipality or First Nation to complete and submit the proposal.
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Dear Heads of Council and First Nations Chiefs Page 2 Proposals must meet base requirements set by the ministry, which include a minimum number of five members per board and a requirement that each board should be composed of 20% community representatives and 20% provincial appointees. To that end, municipalities and First Nations are not required at this time to identify the names of the individuals that will be participating on the detachment board. Rather, you are only asked to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments. To streamline and support the proposal process, the ministry has developed a digital form that can be accessed. The ministry will work with municipalities and First Nations to obtain outstanding information/proposals and support you in submitting a completed proposal. If, however, a proposal still does not meet the minimum requirements, or a proposal is not submitted and/or if no consensus is reached on the composition of the board then the ministry will determine the composition of the detachment board. Completed proposals are to be submitted to the ministry by Monday, June 7, 2021. We recognize the significant implications that the current COVID-19 emergency has had on municipalities and First Nations across the province. To this end, in addition to the written supporting material attached here, we are also pleased to work with you directly through virtual information sessions. If you have questions related to OPP detachment boards under the CSPA, please contact Sarah Caldwell, Director of Community Safety and Intergovernmental Policy, at [email protected]. If you have questions about the proposal process or would be interested in a virtual information session, please contact Joanna Reading, Senior Policy Advisor, at [email protected] Sincerely, Sylvia Jones Solicitor General Enclosures c: Chief Administrative Officers Municipal Clerks
From: FONOM Office/ Bureau de FONOM <[email protected]> Sent: Monday, March 15, 2021 11:03 AM Subject: SAVE the DATE for the 2021 Virtual FONOM Conference
Good day I would ask you to share with your Council's and Senior Staff that the FONOM's Annual Conference will be held Virtual on Tuesday, May 18th starting at 9:00 am. This year's conference will see presentations from Prime Minister Trudeau, Premier Ford, seven Provincial Ministers, a Vice President of SpaceX to provide an update on Starlink, members of the Telesat team, FedNor, MPAC, Frank Cowan, NOHF, and more. In early April, we will be soliciting questions from our Members for the Multi Minister Forum. The presenters from SpaceX, Telesat, and FedNor will be taking questions from views following their presentations. I will remind you that there will be no cost to view the content on May 18th, and the entire conference will be available to view on FONOM's YouTube Channell. We will share the whole Agenda and conference links with you closer to the event. Again, please mark in your calendar FONOM Conference on May 18th, 2021 !
Happy to answer any questions you may have.
Stay safe
Talk soon, Mac
Mac Bain
Executive Director
The Federation of Northern Ontario Municipalities
615 Hardy Street North Bay, ON, P1B 8S2
Ph. 705-478-7672
From: FONOM Office/ Bureau de FONOM <[email protected]> Sent: Tuesday, April 6, 2021 7:22 AM Subject: Multi Minister Forum during the FONOM Conference Good morning. Hopefully, everyone had a safe Easter Holiday. I would ask that you forward this email to your Council and Senior Management Team. As previously shared, the FONOM Conference will be held virtually on Tuesday, May 18th, from 8:30 am until 3:30 pm. The entire conference will be available on Wednesday, May 19th, on FONOM's Youtube Channel, for those that may have missed a portion. With our Sponsors' generous support, there will be no cost to view any of the content associated with this event. An essential part of any Municipal Conference is the Multi Minister Forum, as it provides an opportunity to ask those critical questions that impact your council. I would remind you that the question should be not specific to your community but one that you believe impacts your District or all of us in Northern Ontario. FONOM would like to have your questions by Friday, April 30th. Your question will be asked live by your FONOM Representative, followed by the Minister or Ministers to pre-record response. I will be happy to answer any questions you may have. The FONOM Board looks forward to your questions. Talk soon, Mac Mac Bain Executive Director The Federation of Northern Ontario Municipalities 615 Hardy Street North Bay, ON, P1B 8S2 Ph. 705-478-7672 P.S. FONOM GoNorth Promotional Videos https://www.youtube.com/watch?v=X81-vtsgs0w https://www.youtube.com/watch?v=LUeGyXL2AXk www.youtube.com/watch?v=qkEeQSnLHnA https://www.youtube.com/watch?v=DLV-SUC1J9c
Thank you to our 2021 Conference Sponsors
Forest Ontario Hydro One LAS Nelson Granite Miller Waste OFIA Soo Mills MPAC TC Energy GFD Enbridge Gas Frank Cowan Insurance NWMO Community Futures Northeast Ontario Waterpower Association
THE CORPORATION OF THE TOWNSHIP OF JOCELYN 3670 5th Side Road R.R. #1 Hilton Beach, Ontario POR IGO
JANET BOUCHER Phone (705)246-2025 Clerk-Treasurer Fax (705)246-3282
Email: [email protected] 2021 04 08 Lavera Crack, Chairperson Matthews Memorial Hospital Asso . 1669 Arthur Street Richards Landing, Ontario P0R 1J0 Dear Mrs. Crack: RE: 2021 Financial Support- Doctor Recruitment and Retention Please find below the resolution passed at open Council on April 6, 2021, regarding the above noted matter. 21-24 Moved by Janet Callahan Seconded by Brian Dukes Whereas Council received correspondence from the North Shore Health Network regarding an allocation request for doctor recruitment, and; Whereas, Council gave careful consideration to this request; Therefore, Jocelyn Township Council will continue to support doctor recruitment and retention, through Matthews Memorial Hospital Association, as they have in the past. Cd. Council acknowledges that some of the proceeds of Jocelyn's municipal contribution to Matthews already flows to the North Shore Health Network for doctor recruitment. Should you require any information on this matter, please contact me at the above noted number. Sincerely (Original Signed) Janet Boucher Cc NSHN
Catchment area municipalities
March 25, 2021 Hon. Sylvia Jones Solicitor General 18th Floor 25 Grosvenor St. Toronto, ON M7A 1Y6 Dear Solicitor General, I am writing to you today to follow up on the letter I have sent you on January 27, for which I have yet to receive a response. It is attached here for your review. Many fire chiefs, municipal leaders and volunteer firefighters in the Algoma-Manitoulin area and across the province have raised considerable alarm about the sudden and unexpected closure of the Ontario Fire Training College in Gravenhurst. Since this closure is scheduled for March 31, 2021, in less than a week, it is urgent that your ministry reconsiders this decision. I ask again that your office immediately halt and review its plans to revamp the proposed changes to fire fighter training until a complete and proper consultation with front line fire brigade leaders has taken place. Looking forward to your response. Sincerely, Michael Mantha MPP/depute Algoma-Manitoulin Copy to: MPP Gilles Bisson, NOP Critic for Community Safety and Correctional Services Mayors of Algoma-Manitoulin Fire Chiefs of Algoma-Manitoulin Fire Departments AMO FONOM
*** This email is for notification purposes only. Please do not respond to this email.***
Debbie Rydall Deputy Clerk-Treasurer Thessalon, Town of
Re: Community Fund - Signage Showing Local Well Being Attractions within the Town of Thessalon
Dear Debbie Rydall,
We are writing with regard to the above mentioned request, submitted on Feb 19, 2021. I regret to inform you that Hydro One is unable to support your request at this time.
We are grateful for your commitment to the community and appreciate the work you are doing. Thank you for thinking of Hydro One and for providing us the opportunity to consider your request. We wish you all the best with your community endeavour's.
Sincerely,
Hydro One Community Investment
From: Inclusive Community Grants (MSAA) <[email protected]> Sent: April 6, 2021 5:08 PM To: Debbie Rydall <[email protected]> Cc: D'Agostino, Tony (MHSTCI/MSAA) <Tony.D'[email protected]> Subject: RE: Inclusive Community Grants Program
La version française suit la version anglaise/French version follows the English in this e-mail) Re: Inclusive Community Grants Program (Seniors’ Outdoor Equipment at Peace Park) The Town of Thessalon Transfer Payment Ontario (TPON) Case # 2020-11-1-1466365409 Hello,
Thank you for submitting your grant application to the Ministry for Seniors and Accessibility’s Inclusive Community Grants Program. The ministry received hundreds of applications for funding this year and a detailed evaluation was conducted of all eligible applications based on the program criteria. At this point, all final decisions regarding program funding have been made. Unfortunately, due to the competitive nature of this program and the very high demand we were not able to fund your application. We recognize the effort and commitment made in developing your application. If you would like to receive feedback on your application please contact Tony D'Agostino at (705) 945-5923 or Tony.D'[email protected] by April, 23 2021. We also encourage you to visit Ontario’s website regularly for the latest information on government initiatives. The government values the contribution of organizations such as yours to the people of Ontario. Thank you again for your interest. Sincerely, Benjamin St. Louis Manager, Seniors Programs and Public Education
Ministry of the Solicitor General Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue Toronto ON M3M 0B1 Tel: 647-329-1100 Fax: 647-329-1143 March 30, 2021 Your Worship Bill Rosenberg Town of Thessalon P.O. Box 220, 187 Main Street Thessalon, ON P0R1L0 Dear Mayor: As the Chief of Emergency Management for Ontario, it is incumbent on me to monitor, coordinate and assist municipalities with their respective municipal emergency management programs in accordance with the Emergency Management and Civil Protection Act (EMCPA). To confirm municipalities are in compliance with the EMCPA, every municipality in Ontario submits a compliance package to Emergency Management Ontario on a yearly basis. Emergency Management Ontario (EMO) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and have determined that your municipality was compliant with the EMCPA in 2020. The safety of all our citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared in case of an emergency. We congratulate you on your municipality's efforts in achieving compliance in 2020. I look forward to continuing to work with you to support your continued compliance on an ongoing basis. If you have any questions or concerns about this letter, please contact our Emergency Management Field Officer assigned to your Sector; their contact information is below. Name: Roger Lord Email: [email protected] Phone: 705-542-1916 Sincerely, Teepu Khawja Assistant Deputy Minister and Chief, Emergency Management cc: Robert MacLean – CEMC Roger Lord - Field Officer - Albany Sector
From: Donna Brunke <[email protected]> Sent: Wednesday, April 7, 2021 1:27 PM To: Robert MacLean <[email protected]> Subject: Bruce Mines Resolution Hi Robert: At last night’s council meeting, Mayor Patteri brought up the discussion she had with your mayor regarding Thessalon being responsible for paying for the rental of the Oddfellows hall for the vaccine clinics. Council agreed to assist with that responsibility and passed the following resolution: MOTION NUMBER: 2021-77 MOVED BY: RICK O’HARA SECONDED BY: MARIOLA MORIN “BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE TOWN OF BRUCE MINES APPROVES SHARING THE COST WITH THE TOWN OF THESSALON FOR THE VACCINE CLINICS TO BE HELD IN THESSALON IN THE AMOUNT OF $50 PER CLINIC.” CARRIED. Please invoice the town accordingly. Thank you! Donna Donna Brunke Clerk Town of Bruce Mines 9126 Highway 17 East P.O. Box 220 Bruce Mines, ON P0R 1C0 705-785-3493 [email protected] or [email protected]
TRI-NEIGHBOURS BOARD OF MANAGEMENT
MINUTES OF SPECIAL MEETING
WEDNESDAY, MARCH 25, 2021
ZOOM MEETING
Chair Boris Koehler opened the meeting, held via Zoom at 6:04 p.m. Attending electronically were Chair Boris Koehler, Plummer Rep, Vice-Chair Jerry Bogart, Bruce Mines Rep, Marcel Baron, Thessalon Rep, Randy Rankin, Thessalon Rep, Mike Jones, Site Attendant and Pat Watson, Secretary/Treasurer. RESOLUTION NUMBER 02-01-2021 MOVED BY: Marcel Baron SECONDED BY: Randy Rankin Be it resolved that the Board approve the purchase of the Voskar Camera before the end of March 2021 in order to take advantage of the reduced price of $399.99, as well as the Antenna for $99.99 and the Security Box for $59.99, with all costs to be included in the Board’s 2021 annual budget. CARRIED
RESOLUTION NUMBER 02-02-2021 MOVED BY: Marcel Baron SECONDED BY: Jerry Bogart Be it resolved that the Tri-Neighbours Board of Management approve the quotation from Northern Fencing in the amount of $4,225.00 to provide a new gate at the Waste Management Site on East Line Road and that this amount be included in the Board’s 2021 annual budget. CARRIED
RESOLUTION NUMBER 02-03-2021 MOVED BY: Jerry Bogart SECONDED BY: Randy Rankin Be it resolved that the Special Meeting be adjourned at 6:39 p.m. CARRIED
____________________________ Boris Koehler, Chair
________________ ____ Pat Watson, Secretary
TRI-NEIGHBOURS BOARD OF MANAGEMENT
MINUTES OF REGULAR MEETING
WEDNESDAY, APRIL 14, 2021
ZOOM MEETING Chair Boris Koehler opened the meeting, held via Zoom at 6:00 p.m. Attending
electronically were Chair Boris Koehler, Plummer Rep, Vice-Chair Jerry Bogart, Bruce Mines Rep, Marcel Baron, Thessalon Rep, Randy Rankin, Thessalon Rep, Mike Jones, Site Attendant and Pat Watson, Secretary/Treasurer.
DELEGATION: Nathan Dool, CPA, CA of BDO Canada LLP reviewed the 2020 Financial Audit with the Board and provided information regarding the requirements to collect reserves for the cost of closing the exiting landfill. RESOLUTION 03-01-2021 MOVED BY: Marcel Baron SECONDED BY: Jerry Bogart Be it resolved that the Board accept the 2020 Financial Audit prepared by BDO Canada as presented. CARRIED RESOLUTION 03-02-2021 MOVED BY: Marcel Baron SECONDED BY: Randy Rankin Be it resolved that the minutes of the regular meeting of February 10, 2021 be adopted as circulated. CARRIED RESOLUTION 03-03-2021 MOVED BY: Randy Rankin SECONDED BY: Marcel Baron Be it resolved that the minutes of the special meeting of March 25, 2021 be adopted as circulated. CARRIED RESOLUTION NUMBER 03-04-2021 MOVED BY: Randy Rankin SECONDED BY: Jerry Bogart Be it resolved that the Tri-Neighbours Board of Management approve the 2021 Tri-Neighbours Budget as amended. CARRIED
RESOLUTION NUMBER 03-05-2021 MOVED BY: Marcel Baron SECONDED BY: Jerry Bogart Be it resolved that the Tri-Neighbours Board of Management approve the distribution of the Blue Box refund received from Stewardship Ontario in the amount of $4,556.78 be distributed to the 3 municipalities. (56/22/22) CARRIED RESOLUTION NUMBER 03-06-2021 MOVED BY: Jerry Bogart SECONDED BY: Marcel Baron Be it resolved that the Board approve the Freon Appliance Roundup from May 31, 2021 to August 30, 2021 at $20.00 per unit. CARRIED RESOLUTION NUMBER 03-07-2021 MOVED BY: Jerry Bogart SECONDED BY: Randy Rankin Be it resolved that the Board agree to allow the Township of Cockburn Island to depose of the tires from their landfill at the Waste Management Site in 2021, providing they pile the tires on pallets and cover them with tarps at the Tri-Neighbours site. CARRIED RESOLUTION NUMBER 03-08-2021 MOVED BY: Randy Rankin SECONDED BY: Jerry Bogart Be it resolved that the Board approve the draft Board report to be presented at the Town of Thessalon Council meeting by member Marcel Baron. CARRIED RESOLUTION NUMBER 03-09-2021 MOVED BY: Marcel Baron SECONDED BY: Randy Rankin Be it resolved that the Board accept the 2020 Annual Report as presented by AECOM. CARRIED RESOLUTION NUMBER 03-10-2021 MOVED BY: Marcel Baron SECONDED BY: Jerry Bogart Be it resolved that the Board direct the Secretary to send a letter to the Town of Bruce Mines regarding the condition of the existing Attendants Building and request that the building be replaced in 2021. CARRIED RESOLUTION NUMBER 03-11-2021 MOVED BY: Jerry Bogart SECONDED BY: Randy Rankin
Be it resolved that the Board accept the Treasurer’s Final Financial Report to December 31, 2021, the Financial Detail Report to March 10, 2021 and the Financial Reports to March 31, 2021. CARRIED RESOLUTION NUMBER 03-12-2021 MOVED BY: Jerry Bogart SECONDED BY: Marcel Baron Be it resolved that the meeting be adjourned at 7:30 p.m. CARRIED
__ ____________________________ Boris Koehler, Chair
____________________ ____ Pat Watson, Secretary
PAGE 1 THESSALON POLICE SERVICES BOARD April 14, 2021 THESE COMMENTS ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE! Chair Marcel Baron declared the Regular Meeting opened at 10:39 a.m. Present in the W. J. Barrett Chambers was Secretary Lindsay MacFarlane. Attending electronically via Zoom were Chair Marcel Baron, Member Donna Latulippe, Provincial Appointee Donald Oliver, and Staff Sergeant Robert Walsh. OPP Inspector Tyler Sturgeon was absent. Delegation: OPP Staff Sergeant Robert Walsh reviewed the reports covering from January 2021 to February 2021. Resolution No. 2021-02-01: Donna Latulippe – Donald Oliver: “Be it resolved that the minutes of the January 27, 2021 meeting be accepted as presented.” CARRIED Resolution No. 2021-02-02: Donna Latulippe – Donald Oliver: “Be it resolved that the Board reach out to Elliot Lake and Blind River as they have offered to take the lead on the new Police Detachment Board Framework Proposal and that a note be written to Council with a summary of the Board’s thoughts regarding this new framework and information shared from Elliot Lake and Blind River.” CARRIED Resolution No. 2021-02-03: Donald Oliver – Donna Latulippe: “Be it resolved that the meeting be adjourned at 11:01 a.m.” CARRIED ______________________________ Marcel Baron, Chair ______________________________ Lindsay MacFarlane, Secretary
April 15, 2021
Mayor and Council:
The Police Services Board met on Wednesday April 14, 2021 to discuss the new Police Detachment Board Framework Proposal. In our discussions Staff Sergeant Robert Walsh informed us that he was aware that Elliot Lake and Blind River were going to offer to take the lead on this and recommended that contact be made with them.
On April 15th, 2021 I spoke with Katie Scott from Blind River, Katie clarified that Elliot Lake is spearheading this proposal and that she is assisting them.
I have included a preliminary email from Katie in which a proposal of three different Detachment Boards is discussed; Thessalon would be included in the East Algoma Board West.
There will also be discussions between municipalities regarding Board Composition, etc.
A proposal draft will be sent out before the May meeting in which they will be asking for a support resolution. The proposal is to be submitted to the Ministry by Monday June 7, 2021.
The Police Services Board would be in agreement to have these three separate boards as there are 17 municipalities that make up the East Algoma Catchment area, and these separate Boards would enable municipalities to have a stronger voice and focus on their communities’ specific needs.
If you have any questions or comments, you would like me to forward on to Elliot Lake, please let me know.
Thank you,
Lindsay MacFarlane
From: Katie Scott <[email protected]> Sent: Thursday, April 15, 2021 11:04 AM To: Glenn Martin <[email protected]>; St. Joseph, Township of <[email protected]>; Hilton Beach, Village of <[email protected]>; 'Vicky Goertzen Cooke' <[email protected]>; '[email protected]' <[email protected]>; Township of Jocelyn <[email protected]>; 'Donna Brunke' ([email protected]) <[email protected]>; 'Carol Trainor' <[email protected]>; Lindsay MacFarlane <[email protected]>; Barbara Major; Hilton Beach, Village of <[email protected]> Cc: Pam Walsh <[email protected]> Subject: FW: East Algoma OPP Detachment Catchment Area
Good morning,
I am reaching out to everyone who is part of the East Algoma OPP Detachment to gauge your communities thoughts on the new Board platform from the Solicitor General’s.
I realize that some communities do not have a Board currently, however under this new direction you will be entitled a voice on a Board. As there are 17 communities in the catchment area, that would be a large board, with varying community’s needs. In discussions with Elliot Lake we would like to propose a three board composition for East Algoma as follows:
(1) East Algoma Board West – Tarbutt to Thessalon (Huron Shores?) Debbie I am not sure where Huron Shores would feel they would best be situated, so I am looking for your feedback on this as well.
(2) East Algoma Board East – Blind River – Spanish (Huron Shores?) (3) City of Elliot Lake Board
We would like to hear everyone’s thoughts on this proposal. Once we have everyone’s thoughts back and if you feel that it is a good proposal, Elliot Lake has agreed to take the lead with the Province on our behalf.
Please feel free to reach out to me should you have any questions or concerns.
Katie Kathryn Scott CAO/Clerk Town of Blind River 11 Hudson Street P.O. Box 640 Blind River, ON P0R 1B0 705-356-2251 ext. 213 cell 705-227-1094
COMMITTEE REPORTS
From: Jordan BIRD Sent: Tuesday, April 13, 2021 4:08 PM To: Bill Rosenberg, Robert MacLean <[email protected]> Subject: Family Ball
Good afternoon,
The Family Ball Committee has decided to cancel the ball tournament this year again. Would it be possible to release a joint statement on this?
Thanks,
Jordan
April 2021 Report to Council
Lakeside Drive Phase 2 Tender
The tender by invitation closed April 14th at 3pm. 3 bids were received. The low bidder is Pioneer Construction Inc. at a tendered amount of $1,515,334.76. The grant amount available is $2,379,480.00. The bids were reviewed by Tulloch Engineering and have been found to be compliant with the tender requirements. I would recommend awarding the tender to Pioneer Construction Inc. at a tendered amount of $1,515,334.76. (Please see By-law Number 2423)
HVAC tender
I invited 3 contractors to bid on a yearly maintenance program for the Municipal Office and the Health Centre. The tender is for Spring and Fall maintenance of our HVAC systems. We received 2 bids as per the Procurement Policy requirement and a third bid that was not submitted properly. The low bid is from Henderson Metal who was the contractor who was in place under the previous agreement. The price submitted is 1st year $2199.75, 2nd year $2226.00 and 3rd year is $2247.00. I would recommend awarding the contract to Henderson Metal. (Please see By-law Number 2425)
OCWA Budget
A zoom meeting was held with members of the management of OCWA and the Water Committee to discuss their proposed budget for 2021.
Property Standards inspections
I hosted the By Law Officer for the City of Sault Ste Marie to do some drive by property inspections. As a result, two properties were found to be in non-compliance with the property standards by law (1592). One of the properties was cleaned up before the letters could be sent out. The second was issued April 12th via registered mail. The owner has 30 days to get their property in compliance with the by law.
Asset Management Program tender
We have met with Infrasol Solutions and the flow of information to them has began. There is no timeline for the completion but I do not expect it will take long as our AMP had already been developed and has been updated with the hiring of our Intern. She has been working with IS Tech folks providing the information they request.
Thessalon Vaccination Clinic
The vaccination clinics have been going well. The next planned clinic will be moved to our arena. We have had WIFI installed in the arena which is required by the APHU folks.
Arena operation
The Arena is now shut down and the ice has been removed.
Lakeside Park
Staff have moved to the Park getting the grounds and buildings ready for an anticipated May 9th opening.
Lakeside Drive Asphalt testing
Now that Phase 2 of the Lakeside Drive tender has been tendered we can move forward with a more aggressive negotiation regarding the sub standard asphalt received from the contractor for Phase 1.
Tim Hortons Development
The development is now scheduled to be open sometime in May although there have been ads placed looking for staff saying the business was to open April 26th.
Ken,,,
Town of Thessalon 187 Main Street, Box 220 Thessalon, ON P0R 1L0 via [email protected] Attention: Ken Seabrook, Town Superintendent Dear Ken: Re: Lakeside Drive Reconstruction Phase II Tender Opening Further to the tender opening for the Lakeside Drive Reconstruction Phase II Project, opened on April 14, 2021 we herein provide a review of the bids submitted. A total of three (3) bids were received for the Phase II Reconstruction contract with the total tender prices (HST included) as follows:
• Pioneer Construction Inc. $ 1,515,334.76 • JI Enterprises $ 1,744,536.95 • Avery Construction Limited $ 1,852,263.11
We have checked the price extensions of all the unit prices and the total tender price calculation for the three bids, with a small error in the bid submitted by Avery Construction Limited which would increase their total tender price by $41.52. As the error would not affect the rankings, the low bid was therefore submitted by Pioneer Construction Inc. in the amount of $1,515,334.76 ($1,341,004.21 + HST of $174,330.55). The supporting documentation provided by Pioneer Construction Inc. meets the tender requirements. We have been involved in other construction projects with Pioneer Construction Inc. and are satisfied they have the necessary resources and ability to complete this project successfully. Provided Council is in agreement, we would recommend that this project be awarded to Pioneer Construction Inc. I trust that this recommendation is sufficient for your purposes. Please feel free to contact myself if you have any questions. Yours truly,
Chris L. Kirby, P.Eng. TULLOCH Engineering Inc. \CLK 20-1242-1 Lakeside Drive Phase II Recommendation 04.15.2021
Contract Scope
Infrastructure Solutions (Software) Inc. will undertake to complete the proposal submitted to the Town of Thessalon and approved by the Town of Thessalon as herein attached.
Software License
Client Training
Database & GIS Integration
Modeling and Setup
Total Fee Annual Maintenance
DOT Software
$1, 800.00 $200.00 $1,000.00 $1,000.00 $4,000.00 $1,600.00
Asset Management Plan
$8,000.00 $0.00
AM Policy $5,0000.00 $0.00 Total Tender
Price $17,000.00 $1,600.00
Notes:
1. Annual Maintenance License in the amount of $1,600, paid annually in advance, includes ongoing customer support, training, hosting, data storage, data backup, upgrades, and all technology enhancements for DOT (Decision Optimization Technology)™ All Assets.
2. Initial training and all subsequent training provided for within the Annual License will be provided to the client by webinar is free. Onsite training is available on request but is billed at an hourly rate of $100/hr. plus travel and expenses.
3. There are no hidden fees.
Considerations
The Town shall deliver to Infrastructure Solutions (Software) Inc. all data that Infrastructure Solutions (Software) Inc. needs to complete the set-up of the DOT™ software/AMP in a workable format (Excel, Shapefiles, etc.) and so that Infrastructure Solutions (Software) Inc. does not have to perform excessive data manipulation or data verification. Infrastructure Solutions (Software) Inc. shall provide a comprehensive list of its requirements, a reasonable schedule for completion, and the highest quality of customer service.
Authorization
A scanned and emailed or faxed copy of this page with a duly executed signature authorizing Infrastructure Solutions (Software) Inc. to proceed according to the terms of the proposal attached to this contract as Schedule A and Software Service Agreement attached as Schedule B, dated this 26th day of March, 2021.
Town of Thessalon:
____________________________________________ _____________________________________
Authorized Signature #1 Authorized Signature # 2 (if required)
______________________________________________ ______________________________________ Name #1 Name #2
(I have the authority to bind the Town) (I have the authority to bind the Town)
Infrastructure Solutions (Software) Inc.:
Neil Roberts
President
Council: Please see By-law Number 2424. Thanks, Robert
April 15, 2021
Dear Mayor and Council:
Due to the current stay at home order and the uncertainty of the pandemic I am not sure what programs I am suppose to be running or planning for this summer.
I do have confirmation that Algoma Paddlers will not be running their KICK Camp program. Also, the Swim Program will not run as the John Rhodes has told us we need one adult per child in the pool at all times due to social distancing.
Would you kindly give me some direction as to your thoughts on summer programs?
Thank you for your time,
Kristen
April 13, 2021 Mayor and Council: Re: By-Law Number 2414 – Ontario Clean Water Agency Please be advised that the OCWA contract has been converted to a calendar year term – January to December from the current November to October term. This will allow OCWA for easier billing and budgeting. The two months have been added at the beginning of the new term at the same agreed pricing quoted. Year one would be November 1, 2021 to December 31, 2022 with the subsequent year periods of January to December 31. MaryKaye Karhi
April 16, 2021 Mayor and Council Re: Tax Sale A public tender opening was held on Wednesday, April 14th, 2021 in Council Chambers and broadcast on YouTube due to the COVID-19 lock-down restrictions in place at the time. There were five tenders received for 266 Main Street. The minimum bid advertised was $39,510.84. Bids opened for this property ranged from $42,000 and $112,000. There were three tenders received for 155 Main Street. The minimum bid advertised was $41,238.82. Bids opened for this property ranged from $42,000.00 to $61,160.00. The successful bidders have been notified and have 14 days to pay the required tender amount in full. MaryKaye Karhi
TOWN OF THESSALON OVERTIME RECORD FOR 2021 April 19, 2021
Inside Staff Employee #
Description of Work
Day Mnth From To Hours Hours Extnd
Bal
008 MAP meeting 9 March 5:30 p.m.
6:00 p.m.
.5 .75 .75
022 Planning meeting
8 March 6:00 p.m.
7:15 p.m.
1.25 1.88 1.88
022 Council meeting
15 March 6:15 p.m.
7:45 p.m.
1.5 2.25 2.25
004 Audit 16 March 4:00 p.m.
5:30 p.m.
1.5 2.25 2.25
004 Audit 17 March 4:00 p.m.
4:30 p.m.
.5 .75 .75
Outside Staff Employee #
Description of Work
Day Mnth From To Hours Hours Extnd
Bal
016* MAP meeting 9 March 5:30 p.m.
6:30 p.m.
1.00 1.00 1.00
016* Water leak 10 March 5:00 p.m.
6:00 p.m.
1.00 1.00 1.00
016* Council meeting
15 March 6:30 p.m.
7:30 p.m.
1.00 1.00 1.00
016* ATS alarm Health Centre
23 March 5:30 p.m.
6:30 p.m.
1.00 1.00 1.00
016* Close Fitness Centre
3 April 7:30 a.m.
8:30 a.m.
1.00 1.00 1.00
016* Property inspections
8 April 5:30 p.m.
7:00 p.m.
1.50 1.50 1.50
*Employee 016 does not incur time and a half only straight time
MaryKaye Karhi
March 25, 2021
Council: Re: North Shore Community Safety and Well Being Plan Committee Meeting Lindsay and I participated in the Community Safety and Well Being Plan Committee meeting held via Zoom at 1:15 p.m. this afternoon. Also present were Pam Walsh, Town of Blind River, Natashia Roberts, Municipality of Huron Shores, and Pam Lortie, Town of Spanish. Barbara Major, Township of the North Shore, was absent. As of the date of this meeting, 195 surveys had been received. (Please note that, as of April 14, 2021, that number had increased to 265 surveys as follows:) Town of Blind River - 129 Municipality of Huron Shores - 65 Township of the North Shore - 14 Town of Spanish - 18 Town of Thessalon – 39 A notice will be included in the Town’s next Newsletter inviting persons to complete the survey. The deadline for receipt of surveys is April 30, 2021. A number of agencies have responded favorably to the request to participate on the Advisory Committee offering input and support in addressing issues raised in the surveys. It was suggested that a logo be created to represent the North Shore Community Safety and Well-Being Plan initiative, which Ms. Walsh agreed to pursue. The next meeting has been scheduled for April 14, 2021 at 1:15 p.m. The meeting adjourned at approximately 1:45 p.m. Robert Council: Updated results were provided at our April 14th meeting. The next meeting is scheduled for May 19, 2021, at which time the survey results will be discussed. Robert
March 30, 2021
Council: Re: Seniors’ Housing Meeting with Mary Ellen Luukkonen Mayor Bill Rosenberg and Deputy Mayor Jordan Bird met virtually at 10:00 a.m. with Mary Ellen Luukkonen to discuss seniors’ housing, etc. Also present in the W. J. Barrett Chambers were Lindsay MacFarlane, Administrative Secretary and Robert MacLean, Clerk-Treasurer. Ms. Luukkonen requested clarification regarding the type of housing in which the Town was interested, as she had reviewed the Town’s Community Profile, noting the larger population of seniors as well as the desire to attract younger persons to the Town. The majority of the discussion centered around seniors’ housing and needs. It was noted that the Town owns property west of the Algoma Manor which was felt to be a desirable location for seniors’ housing. She mentioned that she had also reviewed the waiting list numbers provided by France Schellekens from the Algoma District Services Administration Board office. Ms. Luukkonen focused on the importance of healthy aging initiatives and being pro-active to get ahead of the aging process. She noted the many services offered to seniors through the Dr. Harold S. Trefry Memorial Centre thus enabling seniors to remain in their own homes longer. She referenced Twin Rocks, a twenty-four unit housing complex in Richards Landing. She felt the Town would benefit from an accessible seniors’ building with a common room, etc. She used the PHARA building as an example and suggested that a similar facility with even more amenities and services would be preferred, thus allowing persons to stay there longer. She added that consideration must be given to the social determinants of health to achieve housing that is affordable and provides a safe environment. She stressed the importance of conducting a gaps analysis to determine what features and services are lacking and needed in order to be ready to move forward when funding becomes available. The Mayor and Deputy Mayor thanked Ms. Luukkonen for the valued input she provided. They are recommending that an Ad Hoc committee be formed to consider the needs of seniors and to determine how these needs can best be met. The meeting adjourned at 11:48 a.m. Robert
GENERAL BUSINESS
CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2414 BEING A BY-LAW to authorize the signing of an extension to the Services Agreement and related documents between the Ontario Clean Water Agency and the Corporation of the Town of Thessalon. WHEREAS Section 5, Subsection 3 of the Municipal Act, R.S.O. 2001 as amended, requires a municipal council to exercise its power by by-law except where otherwise provided; AND WHEREAS Council deems it desirable to enter into an extension to the Services Agreement with the Ontario Clean Water Agency. NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: The Mayor and Clerk-Treasurer are hereby authorized to sign, on behalf of the Town of Thessalon, an extension to the Services Agreement and related documents covering the period November 1, 2021 to December 31, 2031 between the Town of Thessalon and the Ontario Clean Water Agency. This by-law shall come into force and take effect immediately upon the passing thereof. PASSED in Open Council this 19th day of April, 2021. ____________________________ Mayor Seal _________________________________ Clerk Treasurer
CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2421 BEING A BY-LAW to establish as a highway and assume for public use, a portion of the property described as Part of the Northwest Quarter of Section 6 West of the River Thessalon, and being more particularly described as Part 1 according to Plan 1R-13717. WHEREAS Section 31 (2) of The Municipal Act, S. O. 2001, c.25 and amendments thereto provide that after January 1, 2003, land may only become a highway by virtue of a by-law establishing the highway and not by the activities of the municipality or any other person in relation to the land, including the spending of public money; THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS:
1. The portion of the property described as Part of the Northwest Quarter of Section 6 West of the River Thessalon, and being more particularly described as Part 1 according to Plan 1R-13717, is hereby established as a public highway and assumed for public use, and shall form part of the public highway known as Lakeside Drive.
2. This by-law shall come into force and take effect immediately upon the final passing thereof.
PASSED in Open Council this 19th day of April, 2021. ______________________________ Mayor Seal ______________________________ Clerk-Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2422
BEING A BY-LAW to authorize the signing of a Memorandum of Understanding (MOU) between the Town of Thessalon and Fisheries and Oceans Canada (DFO).
WHEREAS Section 5, Subsection 3 of the Municipal Act, R.S.O. 2001, as amended requires a municipal council to exercise its power by by-law except where otherwise provided;
AND WHEREAS Council deems it desirable to enter into a Memorandum of Understanding (MOU) with Fisheries and Oceans Canada (DFO);
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: The Mayor and Clerk-Treasurer are hereby authorized to sign, on behalf of the Town of Thessalon, the Memorandum of Understanding (MOU) between the Town of Thessalon and Fisheries and Oceans Canada (DFO) for the administration of the Provision of Electricity to the Thessalon Lake Huron Water Level Gauge. This by-law shall come into force and take effect immediately upon the passing thereof.
PASSED in Open Council this 19th day of April, 2021.
____________________________ Mayor
Seal ____________________________ Clerk Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2423
BEING A BY-LAW to authorize the signing of agreements and related documents for the Lakeside Drive Reconstruction Phase 2 Project between Pioneer Construction Inc. and the Corporation of the Town of Thessalon. WHEREAS The Municipal Act, 2001, S.O. 2001, Chapter 25, Section 9 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council of the Corporation of the Town of Thessalon considers it desirable to enter into an agreement to undertake the Lakeside Drive Reconstruction Phase 2 Project. THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: 1. The Mayor and Clerk-Treasurer are hereby authorized, on behalf of the
Corporation of the Town of Thessalon, to sign the agreements and related documents for the Lakeside Drive Reconstruction Phase 2 Project between Pioneer Construction Inc. and the Corporation of the Town of Thessalon.
2. This by-law shall come into force and take effect upon the final passing
thereof.
PASSED in Open Council this 19th day of April, 2021. __________________________ Mayor Seal __________________________ Clerk-Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2424
BEING A BY-LAW to authorize the signing of an agreement and execution of all documents between Infrastructure Solutions Inc. and the Corporation of the Town of Thessalon regarding the DOT Software (Decision Optimization Technology) TM All Assets and Licence Agreements. WHEREAS Section 207 of The Municipal Act, c.M.45, R.S.O. 1990, as amended, authorizes the municipality to enter into agreements and contracts; WHEREAS the Council of the Corporation of the Town of Thessalon considers it desirable to enter into an agreement with Infrastructure Solutions Inc; THEREFORE The Council of The Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: 1. The Mayor and Clerk-Treasurer are hereby authorized, on behalf of the
Corporation of the Town of Thessalon, to sign the DOT Software (Decision Optimization Technology) TM All Assets, Licence Agreements and related documents.
2. This by-law shall come into force and take effect upon the passing thereof by
Council. PASSED in Open Council this 19th day of April, 2021.
____________________________ Mayor
Seal ____________________________
Clerk-Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2425 BEING A BY-LAW to authorize the signing of agreements and related documents for the spring and fall maintenance of the Town’s HVAC Systems for the years 2021-2022, 2022-2023, and 2023-2024, between Henderson Metal Fabricating Co. Limited and the Corporation of the Town of Thessalon. WHEREAS The Municipal Act, 2001, S.O. 2001, Chapter 25, Section 9 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council of the Corporation of the Town of Thessalon considers it desirable to enter into an agreement to undertake the spring and fall maintenance of the Town’s HVAC Systems. THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS: 3. The Mayor and Clerk-Treasurer are hereby authorized, on behalf of the
Corporation of the Town of Thessalon, to sign the agreements and related documents for the spring and fall maintenance of the Town’s HVAC systems in the amounts of $2,199.75 (for 2021-2022), $2,226.00 (for 2022-2023) and $2,247.00 (for 2023-2024) between Henderson Metal Fabricating Co. Limited and the Corporation of the Town of Thessalon.
4. This by-law shall come into force and take effect upon the final passing
thereof.
PASSED in Open Council this 19th day of April, 2021. __________________________ Mayor Seal __________________________ Clerk-Treasurer
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2426
BEING A BY-LAW to confirm the proceedings of the regular meeting of Council held on April 19, 2021.
WHEREAS Section 5, Subsection 3 of the Municipal Act, R.S.O. 2001, c. 25, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;
AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or Committee of Council does not lend itself to an individual by-law;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS:
1. The actions of Council at its regular meeting on April 19, 2021 in respect to
each motion, resolution and other action passed and taken by the Council at its said regular meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. The Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.
3. This by-law shall come into force and take effect immediately upon the final passing thereof.
PASSED in Open Council this 19th day of April, 2021.
____________________________ Mayor
Seal ____________________________
Clerk Treasurer
