COUNCIL INFORMATION PACKET · 8/6/2020 · pursuant to ARS § 38-431.03 (A) (1), or concerning negotiations for the purchase, sale or lease of real property; ARS § 38-431.03 (A)

COUNCIL INFORMATION PACKET

Council Meeting

Monday

August 10th, 2020

6:00 p.m. MDT

Executive Session at 5:30 p.m.

Town of Colorado City Town Council Meeting Agenda – August 10, 2020 Page 1 of 1

TOWN OF COLORADO CITY

MEETING NOTICE

Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Colorado City Town Council and to the general public that the Town Council will hold a meeting open to the public on

Monday, August 10, 2020 at 6:00 p.m. MDT at the Colorado City Town Hall,

25 South Central Street, Colorado City, Arizona. AGENDA: Executive Session at 5:30 p.m.

1. Call to Order

2. Roll Call

3. Minutes of Previous Meeting(s)

4. Public Comments / Informational Summaries

5. Motion for Executive Session to be Held September 14, 2020 at 5:30 p.m. MDT for Discussion and Consultation with Legal Counsel for Legal Advice in Accordance with § A.R.S. 38-431.03. (A) (3) & (4) (item 6 below)

6. Pending or Contemplated Litigation, Claims and Demands

7. Boards, Commissions and Department Reports

8. Consider Contract with Axon Enterprise, Inc.

9. Discussion on Proposal for Traffic & Animal Complaints

10. Budget Report and Order to Pay Due Claims

11. Adjournment

Agenda items and any variables thereto are set for consideration, discussion, approval or other action. All items are set for possible action. The Town Council may, by motion, recess into executive session, which will not be open to the public, to receive legal advice from the Town’s attorney(s) on any item contained in this agenda pursuant to ARS § 38-431.03 (A) (3)(4), or regarding sensitive personnel issues pursuant to ARS § 38-431.03 (A) (1), or concerning negotiations for the purchase, sale or lease of real property; ARS § 38-431.03 (A) (7). One or more Council members may be attending by telephone. Agenda may be subject to change up to 24 hours prior to the meeting. Persons with a disability may request a reasonable accommodation by contacting the Town Clerk at 928.875.2646 as early as possible to allow sufficient time to arrange for the necessary accommodations. Town of Colorado City Council Meeting Agenda.

2020-08-10 Comments.docx Page 1 of 3

Town of Colorado City COUNCIL MEETING AGENDA STAFF SUMMARY REPORT August 10, 2020 Monday 6:00 p.m.

3. Minutes of prior meetings Page 1

Presented are the minutes of the prior meetings that need to be reviewed and approved by the Council. RECOMMENDATION Motion to approve the minutes of the July 13th, 2020 meeting.

4. Public Comment

The chairperson of the meeting should outline the rules of comment and the time limit imposed according to the following guidelines: Anyone from the public is invited to make a comment at this time. Please step up to the podium and state your name for the record. There is a standard time limit of three minutes per person. Although we welcome and invite your comments, no discussion or response from the Council is required and individuals should not anticipate any. According to Arizona law (A.R.S. § 38-431.01(G) the only action that may be taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date.

5. Motion for Executive Session to be Held Monday, September 14, 2020 at 5:30 p.m. MDT for Discussion and Consultation with Legal Counsel for Legal Advice in Accordance with ARS 38-431.03. (item 9 below) RECOMMENDATION Motion to set an Executive Session in advance on pending or contemplated litigation, claims and demands to be held Monday, September 14, 2020 at 5:30 p.m. MDT in Accordance with ARS 38-431.03(A)(3)(4) for Discussion and Consultation with Legal Counsel for Legal Advice and/or for negotiations.

6. Pending or Contemplated Litigation, Claims and Demands. Staff Presenter: Vance Barlow, Town Manager

No Council action needed at this time


7. BOARDS, COMMISSIONS & DEPARTMENT REPORTS Page 6

1. Airport Manager & Advisory Committee – LaDell Bistline Jr. 2. Building Department-- Andrew Barlow 3. Emergency Dispatch – Warren Darger 4. Marshals Department – Rob Radley 5. Public Works– John T. Barlow 6. Arizona Strip Landfill Corporation – John T. Barlow 7. Utility Department – Harrison Johnson 8. Administration Department – Vance Barlow 9. Magistrate Court -- Barbara Brown

Department reports should be treated like public comment and limited to clarifying questions directing staff to study the matter or scheduling the matter for further consideration and possible action at a later date.

8. Consider Contract with Axon Enterprise, Inc. Page 35 Presenter: Robb Radley, Chief Marshal

The Marshal’s Department has a critical need to update and increase the availability of tasers to the officers. It is important to have a less lethal option for the officers to use in the field and the taser option has proven to be a very effective option. The Department currently has a few obsolete tasers that are not functional and in researching the options and pricing it appears that the Taser 7 is the best choice for the Department to acquire and implement. The total cost to outfit the department is $29,885.97 which includes the units with accessories and training. Axon Enterprises will finance the purchase over 5 years. (which is the expected life of the units) Chief Radley has secured grant funding that will pay for the initial payment (approximately $10,000) and the Town will need to budget the remaining over the life of the note. Chief Radley has indicated that there may be other grant options that would help pay for future years and the Town could always pay of the balance at any time if funding becomes available. RECOMMENDATION Motion to approve financing the Tasers from Axon Enterprises, Inc.

9. Discussion on Proposal for Traffic & Animal Complaints Page 42 Presenter: Robb Radley, Chief Marshal

Chief Radley has been working on the concepts for dealing with traffic and animal complaints. Most of the complaints involve dirt bikes (ATVs) and dogs and it is difficult to intervene when the incident is taking place as they often happen fast and move on. In the packet is a brief summary of the concept for using an internet portal where citizens can upload images with a brief description and the officers can then follow-up. The concept also would use social media to try to get identification on individuals or animals


that the officers may not be able to identify due to protective equipment by dirt bike riders, etc. This item is for discussion and direction at this time as the staff does not want to invest a lot of time and energy into developing the portals, etc. unless it is compatible with the direction outlined by the Governing Body. RECOMMENDATION

No formal action is needed at this time on this item

10. Budget Report and Order to Pay Due Claims Page 43 Presenter: Rosie White, Town Clerk/Treasurer

11. Adjournment

Town of Colorado City, Arizona Council Minutes – July 13, 2020 Page 1 of 5

Page 1 of 5

SUMMARIZED MINUTES OF THE TOWN OF COLORADO CITY COUNCIL

MEETING HELD MONDAY, JULY 13, 2020, AT 25 SOUTH CENTRAL STREET,

COLORADO CITY, ARIZONA

Meeting was called to order at 6:00 p.m. by Mayor Joseph Allred.

Roll call showed present: Mayor Joseph Allred and Council Members Alma Hammon, Ralph

Johnson, Donald Richter, Joanne Shapley, and Jeffery Jessop. Vice Mayor Anthus Barlow entered

the meeting at 6:03 pm.

MINUTES

The minutes of the June 1, 2020 special session, June 15, 2020 regular meeting, and June 24, 2020

special session were presented with a minor correction noted. The minutes of the June 15, 2020

executive session were also presented.

Motion was made by Alma Hammon to approve the corrected minutes of the June 1 session,

June 15 regular and executive sessions, and the June 24, 2020 session. There was a second

from Joanne Shapley, and all voted in favor.

PUBLIC COMMENT/INFORMATIONAL SUMMARIES

None

MOTION FOR EXECUTIVE SESSION TO BE HELD MONDAY, AUGUST 10, 2020, AT

5:30 P.M. FOR DISCUSSION AND CONSULTATION WITH LEGAL COUNSEL FOR

LEGAL ADVICE IN ACCORDANCE WITH ARS 38-431.03.

Anthus Barlow made a motion to set an executive session in advance to discuss pending or

contemplated litigation, claims and demands to be held Monday, August 10, 2020, at 5:30

p.m. MDT in Accordance with ARS 38-431.03(A)(3)(4) for discussion and consultation with

legal counsel for legal advice and/or for negotiations. The motion was seconded by Ralph

Johnson and passed unanimously.

PENDING OR CONTEMPLATED LITIGATION, CLAIMS AND DEMANDS

None

BUDGET HEARING FOR THE 2020-21 FISCAL YEAR

Mayor Allred opened the budget hearing at 6:05 pm.

Town Manager Vance Barlow explained that the tentative budget and notice of budget hearing

has been published in the Kingman Daily Miner for public review. Vance reviewed the proposed

changes and there was some discussion.

There was no public comment and the budget hearing closed at 6:11 pm.

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CONSIDER RESOLUTION ADOPTING FINAL BUDGET FOR 2020-21 FISCAL YEAR

Vance explained that the tentative budget was adopted on June 15, 2020 by the Town Council.

There was a motion from Anthus Barlow with a second from Jeffery Jessop to adopt

Resolution 2020-12 adopting the final budget and salary actions for fiscal year 2020-2021.

There was unanimous approval.

DEPARTMENT REPORTS

Building Department

Building Official Andrew Barlow reported the CityInspect software is now running in Hildale and

Colorado City. Applications, department reviews, and inspection requests are all done online

through the program. We are issuing about two permits a week, between Colorado City and

Hildale. Andrew said he is going through the planning and zoning module, and we will be able to

track the land use permitting and ROW permits.

Andrew reported that the CDBG projects are well under way with the contractors. He said the

work is going well, and the West project will be ready for asphalt in a week and the East project

within 2 or 3 weeks.

Dispatch

Dispatch Manager Warren Darger reported he is working through the Text to 911 implementation

process. He reported that he has met with the Motorola sales reps regarding their Spillman CAD

system and our radio system. Warren said our current CAD system is 5 years old and we are

looking to upgrade as funding becomes available. Warren said he continues to be busy with

addressing needs.

Police Department

Police Chief Robb Radley reported that the Police facility is completed to the point that an official

opening may be conducted. We had a visit from Congressman Paul Gosar who discussed local

issues regarding land and water. Robb said another candidate, Anne Marie Ward will be holding

a meeting tomorrow. Robb reported that we have added a reserve deputy named Renee Kinyon.

She will begin the field training program as she works on her Arizona certification.

Robb reported on the inadequacies of our current CAD program and said that Spillman is a much

more superior system. He said he is asking the state of Arizona to fund this completely, as the

state has not funded any updates in recent years. Robb said he expects it will cost about

$282,000.00 to update the radio equipment in Dispatch, and $262,000.00 for the Spillman

software. He said Motorola handles the radio system for both states, and it will cost about $12,000

every two years to maintain the system. He said Alert has not met their contract, and we will be

asking for some kind of refund.

Robb said they hope to have all the new deputies certified in AZ next month. He said he is working

on a social media awareness for atv’s and animal control issues to present to the Council soon.

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Public Works

Public Works Director John Barlow reported that they have been operating the crusher plant as

needed. With making our own chip, the going projects and the trade agreements we are very busy

with the plant.

He said they have removed the subbase on Mohave Ave west project, and the contractor has started

the CDBG project. They have chipsealed both layers of Maxwell Parkway and finished the layer

on Garden Ave. The dirt work is done on Barlow Street between Garden and Mohave, and we are

planning to chip that block and also some up by the school soon. The project in the Pioneer trailer

park is ready to start.

Last week we picked up a chip spreader in Hannibal, Missouri to replace the old one we have been

using.

Administration

Town Manager Vance Barlow reported he has been finalizing the FY 21 budget, and is still

working on the ADEMA-FEMA grant funding which is required for the AZCares funding. We

are beginning the annual financial audit process with HintonBurdick CPAs. Most of the regular

summer trainings have been canceled due to covid-19. He said the Planning Commission and staff

are continuing a detailed review of the Land Division Ordinance. He also noted that the staff under

the direction of Mayor Allred have begun a complete review of the Personnel Policies and will be

bringing some recommended changes to the Council.

Vance said he is working on updating the IGAs with Hildale and incorporating some necessary

changes in an effort to meet the requirements of the Arizona Municipal Risk Management Pool in

order to qualify for re-entry into the pool next year.

CONSIDER FOLIO & INTERNET COST AGREEMENT WITH AMERICAN LEGAL

PUBLISHING FOR TOWN OF COLORADO CITY CODE OF ORDINANCES

Town Manager Vance Barlow explained that American Legal Publishing has provided the printed

version of the Town of Colorado City code of ordinances for many years, and they provide a

service where they will host the code of ordinances on their website in a searchable format. He

recommended that the Town have American Legal Publishing host the Towns ordinances on their

website with the options of updating the printed books annually and the folio/internet quarterly at

a cost of $450.00 per year plus the cost of codification.

Motion from Alma Hammon with a second from Joanne Shapley to approve the Folio and

Internet Cost Agreement for Code of Ordinances with American Legal Publishing. All voted

approval.

CONSIDER COST SHARING AGREEMENT WITH WASHINGTON COUNTY

SCHOOL DISTRICT & HILDALE CITY FOR UZONA AVENUE STREET

IMPROVEMENTS

Vance explained that Washington County School District (WCSD) is planning to develop a large

portion of the area between Utah Ave. and Uzona Ave. west of Carling St. into a tech center and

some ball fields. WCSD initially proposed to put asphalt pavement on Carling St and half of a

small section of Uzona that directly abutted their project. In reviewing the proposed project,

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Hildale and Colorado City staff discussed the option of cost sharing to extend the pavement from

Central St. to Hildale St. WCSD agreed to expand their engineering and bid the other parts as

options depending on the cities’ ability and agreeing to pay the difference. The project has gone

out to bid and WCSD has provided a cost breakdown of the proposed areas on Uzona Avenue.

Uzona Avenue has been broken down into four parts with the costs as follows:

• Section 1. Central Street to West Side of WCSD Property (Station 200+00): $62,846.00.

(municipalities responsible)

• Section 2. Area fronting the WCSD Property not being developed with this project (Station

200+00 to Station 206+78): $91,565.00. (cost shared equally by WCSD & municipalities)

• Section 3. Area fronting the WCSD Property being developed with this project (Station

206+78 to Hildale Street): (Cost of improvements covered entirely by WCSD.)

• Section 4. Carling Street to Hildale Street: $82,088.00. (municipalities responsible)

As explained in the letter from Alpha Engineering the total anticipated cost to the municipalities

is $190,716.50. At the July 1st Hildale City Council meeting the Hildale City Council tentatively

agreed to the cost sharing to improve Uzona Avenue from Central Street to Hildale Street

contingent upon Colorado City’s agreement to participate in the cost sharing. (estimated cost to

the Town of $95,000 to $100,000).

The agreement with WCSD would be with Hildale City and the Town would reimburse Hildale

for Colorado City’s share.

There are still some questions on the details of financing the project. Hildale is looking into some

financing options for the project, and if successful, the Town would pay a proportionate share of

the payment until paid. (estimated at $20,000-$25,000 per year based on a 5-year payback term

but may be longer). Another option would be to borrow from the Colorado City Risk Management

Fund with a payback into the fund.

John expressed the benefits this would bring to the community, and staff is recommending that the

Town Council approve the project, as it would provide a good asphalt road and an all-weather

alternate route from Central Street to Hildale Street.

There was a motion from Donald Richter with a second from Jeffery Jessop to approve the

concept of the Cost Sharing Agreement with Washington County School District & Hildale

City for Uzona Avenue Street Improvements with the proposed final agreements to be

brought back to Council for approval prior to finalizing. There was unanimous approval.

CONSIDER APPOINTMENT TO THE ARIZONA STRIP LANDFILL CORPORATION

BOARD OF DIRECTORS

Vance informed the Council that effective June 19, 2020 Public Works Director Dean Cooke quit

working for the Town, and also resigned from the Arizona Strip Landfill Board. This has created

a vacancy to be filled. There was some discussion, and the Council concluded to appoint John T.

Barlow to fill this vacancy.

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Motion was made by Anthus Barlow and seconded by Ralph Johnson to appoint John T.

Barlow to the Arizona Strip Landfill Corporation Board of Directors, to serve at the pleasure

of the Council. All voted approval.

AUTHORIZE DISPOSAL OF SURPLUS EQUIPMENT

Vance explained that the Town has several vehicles and old equipment that has become worn or

no longer of sufficient value to the Town to justify the continued cost of maintenance and repairs

to keep it in a usable condition. Staff is requesting permission to sell these vehicles and equipment

on a public auction site as deemed in the best interest of the Town.

There was a motion made by Joanne Shapley with a second from Donald Richter to authorize

the sale at public auction of surplus property, as determined by the Department Heads and

approved by the Town Manager, and authorize Town staff to sign all necessary and

convenient documents on behalf of the Town as a part of completing the process. There was

unanimous approval.

BUDGET REPORT AND ORDER TO PAY DUE CLAIMS

The Council reviewed the budget report and a detailed report of the due claims. 100% of the 2020

fiscal year has elapsed.

Motion was made by Alma Hammon to pay the due claims as they become due and as funds

become available. It was seconded by Joanne Shapley, and all voted in favor.

Meeting adjourned at 7:35 p.m.

CERTIFICATION

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular

meeting of the Town Council of Colorado City held on the 15th Day of June 2020. I further certify

that the meeting was duly called and held and that a quorum was present.

Dated this 18th day of June 2020.

Town Clerk

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Airport Manager’s Report – August 5, 2020 Page 1 of 1

CATEX – Categorical Exclusion EPS – Environmental Protection Specialist AWOS – Automated Weather Observation System NDB – Non-Directional Beacon HVAC – Heating, Ventilation, and Air Conditioning

Still Afternoon Weather

AIRPORT MANAGER’S REPORT August 5, 2020 July flying weather was even hotter and bumpier than before, but we still managed to get approximately 485 operations as instructional traffic operations were higher. We did get some evenings of warm still air such as that depicted in the picture below. Jet traffic is still lower than usual but we have had a few multi-engine aircraft come through.

Project and Maintenance activity throughout July:

Land Acquisition: The draft patent is still under review. The FAA Environmental Specialist should be finished with his review as of the end of July or so.

Fencing Project: Design work still continues but the CATEX is still scheduled for review out to the first of next year. Bidding may have to be held off until the review is completed, but we are presenting some ideas to the FAA that may help expedite the process. They need to hire another EPS which also would help get it done quicker.

Other Project/Maintenance Items: Daily sanitization and mowing continues or did until the large mower hitch broke. The ground is quite rough in some areas so we have to tread carefully. The semiannual inspections were completed for both the AWOS and the NDB; there are some small issues we are working through with the equipment. There is also some troubleshooting that I am doing on the jet fuel side of the self-service system. We set up a computer in the front room for Zoom meetings. HVAC repair, Runway light and J-box repair, furniture repair, and repair work on the small mower are some of July’s maintenance items.

Thank you,

LaDell Bistline Jr.

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BUILDING OFFICIALS REPORT

August 6, 2020

Most permits are running smoothly through the CityInspect software. I am still finding settings

for some permit types that got overlooked and cause problems with the applicants being able to

upload their plans. Department reviews and comments have been very helpful. I appreciate the

quick response.

Current projects at the time of this report:

Hildale City

• 1 New application

• 4 waiting department review

• 2 waiting payment

• 4 issued in June

• 6 Issued in July

Colorado City:

• 8 New applications

• 4 waiting department review

• 3 waiting payment

• 8 Issued in June

• 4 issued in July

COLORADO CITY CDBG GRANT MANAGEMENT

The CDBG projects are going well. The West Mohave project is planned to place the asphalt

today. The EAST Mohave project will have the concrete completed within approximately a

week.

We still have not heard about the results for the 2020 SSP application that we submitted a

few months ago.

Respectfully submitted,

Andrew J. Barlow

Building Official

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Communications Center Report for the Town Council

July 27, 2020

We had two dispatchers out with COVID-19 for two weeks. They have both returned to work.

We are continuing to work on getting the new phone system fully functional and useful to us. We are working to get the fire department phones integrated into the phone system, and then we can complete the 9-1-1 and PBX integration. In discussing the integration of the new PBX and our 9-1-1 phone system with CenturyLink, we were made aware of some additional components that we need to finish the project.

We have had issues with the fire department phone lines coming into dispatch. Callers could sometimes hear the dispatcher, but we could not hear them, and other times, the lines were not ringing into dispatch, and they were going unanswered. We have forwarded both fire department 2400 lines to a dispatch phone line until we can get the phone system integration complete, and they seem to be working now.

We are working with the Utah Bureau of EMS to complete the application to maintain our Utah Emergency Medical Dispatch certification. The EMD certification of several dispatchers is about to expire, and we are working to get their continuing education hours and recertification tests submitted by the end of July.

I attended the National APCO (Association of Public Safety Communications Officials) Pro-CHRT Committee (of which I am the Vice-Chair) and APCO Agency Training Program Committee meetings remotely. Attendance at these meetings has helped us to be aware of resources that we can use and to have some involvement in the direction and growth of the 9-1-1 industry on a state and national level. The Agency Training Program Committee will give us some valuable insight into other agencies training programs as we continue to develop and improve ours.

Thank you,

Warren Darger, ENP Manager Hildale / Colorado City Communications Center

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Public Works Report July 27, 2020

We have been operating the crusher plant as needed. With making our own chip, The ongoing

projects and the trade agreements we are very busy with the plant.

The curb is done on both Mohave Ave projects. We don’t have the paving schedule yet should

be soon.

We chipsealed the first layer of Barlow St. Carlyng Street by school and parking lot at school

also one block north of Utah Ave. on Maple St. The second layer is scheduled for Wednesday

the 29th of July.

The project in the Pioneer trailer park is started on Hammon Street. We are about to start

placing base on the first section.

This week we should have the grades for the Uzona, Maple project.

The chip spreader rate computer has some issues we are working with. It does work in manual

mode.

We have done some sign repairs etc. Always lots to do.

Thanks for the opportunity to help improve our community.

Public Works Director

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Parks Department report The parks Department has been working on weed removal and pruning the trees from the sidewalk and parking along the streets. We removed one tree that was dead from Central Street near Academy. On Township Avenue near Richard Street we have been digging the weeds from the hog panels that was used for a retainer wall. Chief Kevin Barlow asked if some of the fire department personnel could do their civic duty and remove the suckers and elm trees from the almond trees along the south side of Township avenue. The nice job done there was much appreciated. Some of the stalls in the men’s restroom at Lauritzen Park had to be repainted to cover up some graffiti this last week. The tables at Lauritzen Park are of wood and the heat has warped them quite a bit. We straighten them out and are ready to put on another coat of paint next week. Due to the extended high heat we have been experiencing, the new trees are suffering. They had a thick mulch put around each tree just after planting them to retain as much moisture as possible. The park staff feels that this is why they are still alive. Our seasonal park help will be done the week of August fourteenth. We have enjoyed the help and will miss him.

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Director’s Report

July 2020

Hildale-Colorado City Utility Department

320 East Newel Avenue, Hildale UT 84784

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1

320 East Newel Ave

Hildale, UT 84784

Account Update

Number of accounts billed for May 2020:

Water base rate 904

Sewer 844

Gas base rate 700

Water Penalties 474

Gas Penalties 374

# of COVID-19 Deferments 23

# of shut off notices printed June 15, 2020 177

# of final billed accounts with final bill date in June is 14

# of new connect accounts in June is 10

COVID-19 Pandemic Financial and Billing Response

Our total billing amount is now over $13,000 for deferments.

Operational Planning and Safety

The Department is preparing a raft of water quality improvements and safety engagements for the

Fall when water demand falls that include water line flushing, clean out installation, well

maintenance and renewed safety programs.

Gas, Propane Updates

Garkane Energy has approached the city on opening discussions about propane delivery and

potential synergy of using our infrastructure. The Department’s staff remains open about new and

exciting ways to increase our service availability as well as lowering costs and maintaining local

control.

Additionally, Dominion Energy has sold their transmission gas lines to Berkshire Hathaway, which

we hope will open up an ability to for use to renew negotiations and receive the Henshaw

exemption from the Federal Energy Regulatory Commission. Dominion Energy has been resistant

in the past and has consistently ignored or stymied our attempts to obtain the appropriate

documentation in order to apply. Additionally, there has been some indication that they have

reported (falsely) to the Utah Pipeline Safety Commission that our Hurricane Transmission line is

below standard.

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320 East Newel Ave

Hildale, UT 84784

Administrative Operations

In an effort to save money and utilize current staff, the Department is planning on adding the

Special Project Manager Role to her job while opening up her position as Accounts Receivable so

she can oversee Accounts Payable (AP) and Accounts Receivable (AR) (AR and AP cannot be

the same person by law). Athena Cawley, our current Accounts Payable clerk, will be promoted

to Hildale City Recorder full time. To fulfill the AR and AP role we are looking to hire internally and

one externally, which will leave one of two Administrative Assistant positions open.

While still technically understaffed, we believe this configuration will place the competent and

professional workforce we currently have into better roles that recognize their talents and

dedication.

Sewer Rates

It’s no secret that sewer rates within the city are very high. The Department has conducted

some preliminary analysis and has seen significant disparity of our usage and our capacity.

Sewer system costs remain rather fixed regardless of usage and in some cases low usage can

actually cost more than higher usage as our Facultative Waste Stabilization Treatment Lagoons

seem to work better with more usage. Additionally, our financing of said infrastructure has

required us to maintain rates and impact fees on a disproportionally smaller population than

when the lagoons were installed.

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CITY OF HILDALE

EXPENDITURES WITH COMPARISON TO BUDGET

FOR THE 12 MONTHS ENDING JUNE 30, 2020

JOINT ADMINISTRATION FUND

PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT

FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 07/30/2020 02:24PM PAGE: 27

EXPENDITURES

65-41-110 SALARIES-PERMANENT EMPLOYEES 436,419.43 436,419.43 445,568.00 9,148.57 98.0

65-41-113 MANAGER 408.96 408.96 .00 ( 408.96) .0

65-41-117 ATTORNEY SALARY 26,919.21 26,919.21 40,000.00 13,080.79 67.3

65-41-130 PAYROLL TAXES 59,102.40 59,102.40 46,294.00 ( 12,808.40) 127.7

65-41-140 BENEFITS-OTHER 87,762.08 87,762.08 100,470.00 12,707.92 87.4

65-41-144 PRINT AND POSTAGE 6,031.34 6,031.34 10,000.00 3,968.66 60.3

65-41-150 STIPENDS - UTILITY BOARD 10,100.00 10,100.00 11,700.00 1,600.00 86.3

65-41-160 MERCHANT PROCESSING 13,053.95 13,053.95 30,000.00 16,946.05 43.5

65-41-165 CAPITAL BUILDING .00 .00 2,000.00 2,000.00 .0

65-41-170 CAPITAL EQUIPMENT .00 .00 3,000.00 3,000.00 .0

65-41-175 CAPITAL RESERVES PURCHASES .00 .00 12,000.00 12,000.00 .0

65-41-210 BOOKS, SUBSCR, & MEMBERSHIPS 95.85 95.85 .00 ( 95.85) .0

65-41-230 TRAVEL 318.98 318.98 .00 ( 318.98) .0

65-41-235 FOOD & REFRESHMENT 3,295.73 3,295.73 6,000.00 2,704.27 54.9

65-41-240 OFFICE EXPENSE & SUPPLIES 1,614.32 1,614.32 .00 ( 1,614.32) .0

65-41-242 SERVICE FEES 5.56 5.56 .00 ( 5.56) .0

65-41-250 EQUIPMENT SUPPLIES & MAINT 22,287.59 22,287.59 26,500.00 4,212.41 84.1

65-41-257 FUEL 21,680.29 21,680.29 28,000.00 6,319.71 77.4

65-41-260 TOOLS & EQUIPMENT-NON CAPITAL 21,781.03 21,781.03 26,000.00 4,218.97 83.8

65-41-271 MAINT & SUPPLY - OFFICE 5,294.46 5,294.46 4,000.00 ( 1,294.46) 132.4

65-41-280 UTILITIES 15,107.57 15,107.57 14,000.00 ( 1,107.57) 107.9

65-41-285 POWER 7,846.36 7,846.36 12,900.00 5,053.64 60.8

65-41-287 TELEPHONE 5,980.78 5,980.78 .00 ( 5,980.78) .0

65-41-310 PROFESSIONAL & TECHNICAL 12,799.79 12,799.79 25,300.00 12,500.21 50.6

65-41-313 AUDITOR 31,633.69 31,633.69 25,000.00 ( 6,633.69) 126.5

65-41-315 LEGAL - GENERAL 130.00 130.00 5,000.00 4,870.00 2.6

65-41-317 INFORMATION TECHNOLOGY - CONS 9,292.48 9,292.48 .00 ( 9,292.48) .0

65-41-318 INFORMATION TECHNOLOGY - SOFTW 6,608.67 6,608.67 .00 ( 6,608.67) .0

65-41-319 INFORMATION TECHNOLOGY - SYSTE 19.75 19.75 .00 ( 19.75) .0

65-41-330 EDUCATION 1,229.70 1,229.70 9,000.00 7,770.30 13.7

65-41-510 INSURANCE 85,049.75 85,049.75 130,000.00 44,950.25 65.4

65-41-521 CREDIT CARD EXPENSE 1,985.93 1,985.93 .00 ( 1,985.93) .0

65-41-580 RENT OR LEASE 11,700.00 11,700.00 .00 ( 11,700.00) .0

65-41-720 BUILDINGS 2,787.19 2,787.19 10,000.00 7,212.81 27.9

65-41-741 EQUIPMENT - OFFICE 1,599.88 1,599.88 3,200.00 1,600.12 50.0

65-41-780 RESERVE PURCHASES 3,494.66 3,494.66 .00 ( 3,494.66) .0

65-41-850 DEBT SERVICE - VEHICLE & EQUIP 15,757.04 15,757.04 11,000.00 ( 4,757.04) 143.3

65-41-900 AUTOMATIC PAYMENT INCENTIVE ( 199.94) ( 199.94) 3,000.00 3,199.94 ( 6.7)

65-41-901 SURVEY INCENTIVE PROGRAM ( 200.00) ( 200.00) 11,000.00 11,200.00 ( 1.8)

65-41-960 TRANSFERS TO RESERVE FUNDS .00 .00 27,000.00 27,000.00 .0

TOTAL EXPENDITURES 928,794.48 928,794.48 1,077,932.00 149,137.52 86.2

TOTAL FUND EXPENDITURES 928,794.48 928,794.48 1,077,932.00 149,137.52 86.2

NET REVENUE OVER EXPENDITURES 158,490.94 158,490.94 ( 56,768.00) ( 215,258.94) 279.2

Page 15

CITY OF HILDALE

BALANCE SHEET

JUNE 30, 2020

WATER FUND


ASSETS

81-11900 CASH - COMBINED FUND 383,826.57

81-13111 ACCOUNTS RECEIVABLE 422,215.77

81-13135 WATER CONTRACTS A/R 9,222.69

81-13136 ALLOWANCE FOR DOUBTFUL ACCOUNT ( 133,825.70)

81-16110 LAND 82,248.36

81-16115 WATER RIGHTS 358,333.00

81-16210 BUILDINGS 6,468.49

81-16510 MACHINERY AND EQUIPMENT 366,892.23

81-16610 AUTOMOBILE AND TRUCKS 109,214.68

81-16750 CONSTRUCTION IN PROGRESS 385,616.72

81-17112 DISTRIBUTION SYSTEM 1,747,553.29

81-17500 ACCUMULATED DEPRECIATION ( 1,562,348.04)

TOTAL ASSETS 2,175,418.06

LIABILITIES AND EQUITY

LIABILITIES

81-21311 ACCOUNTS PAYABLE 26,382.66

81-21350 CUSTOMER DEPOSITS 214,917.29

81-21371 AZ SALES TAX PAYABLE 10,097.83

81-21500 COMPENSATED ABSENCES 4,453.13

81-24210 DUE TO OTHER FUNDS 250,822.10

TOTAL LIABILITIES 506,673.01

FUND EQUITY

UNAPPROPRIATED FUND BALANCE:

81-29800 BALANCE - BEGINNING OF YEAR 1,125,169.57

81-29811 RESERVE FUND - R&R 471,405.46

REVENUE OVER EXPENDITURES - YTD 221,717.81

BALANCE - CURRENT DATE 1,818,292.84

TOTAL FUND EQUITY 1,818,292.84

TOTAL LIABILITIES AND EQUITY 2,324,965.85

Page 16

CITY OF HILDALE

REVENUES WITH COMPARISON TO BUDGET


WATER FUND

PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT


OPERATING REVENUES

81-37-111 WATER SALES - METERED 440,159.71 440,159.71 247,279.00 ( 192,880.71) 178.0

81-37-121 WATER SALES - FLAT RATE 403,805.42 403,805.42 327,651.00 ( 76,154.42) 123.2

81-37-331 CONNECTION CHARGES 22,185.00 22,185.00 25,000.00 2,815.00 88.7

81-37-332 CONSTRUCTION 29,716.35 29,716.35 62,400.00 32,683.65 47.6

81-37-411 INTEREST 8,655.75 8,655.75 3,600.00 ( 5,055.75) 240.4

81-37-412 PENALTIES 210,886.56 210,886.56 50,000.00 ( 160,886.56) 421.8

TOTAL OPERATING REVENUES 1,115,408.79 1,115,408.79 715,930.00 ( 399,478.79) 155.8

NON-OPERATING REVENUE

81-38-440 SUNDRY NON-OPERATING REVENUE .00 .00 5,000.00 5,000.00 .0

81-38-450 TRANSFERS FROM R&R RESERVES .00 .00 150,000.00 150,000.00 .0

81-38-999 CONTINGENCY .00 .00 200,000.00 200,000.00 .0

TOTAL NON-OPERATING REVENUE .00 .00 355,000.00 355,000.00 .0

TOTAL FUND REVENUE 1,115,408.79 1,115,408.79 1,070,930.00 ( 44,478.79) 104.2

Page 17

CITY OF HILDALE



WATER FUND



OPERATING EXPENDITURES

81-41-210 BOOKS, SUBSCR, & MEMBERSHIPS 970.00 970.00 1,500.00 530.00 64.7

81-41-230 TRAVEL 3,693.47 3,693.47 4,600.00 906.53 80.3

81-41-235 FOOD & REFRESHMENT 31.53 31.53 600.00 568.47 5.3

81-41-250 EQUIPMENT SUPPLIES & MAINT 46.86 46.86 16,000.00 15,953.14 .3

81-41-257 FUEL 27.03 27.03 200.00 172.97 13.5

81-41-260 TOOLS & EQUIPMENT-NON CAPITAL 5,756.68 5,756.68 5,000.00 ( 756.68) 115.1

81-41-273 MAINT & SUPPLY - SYSTEM 50,860.45 50,860.45 58,000.00 7,139.55 87.7

81-41-285 POWER 126,226.44 126,226.44 80,000.00 ( 46,226.44) 157.8

81-41-311 ENGINEER 27,976.50 27,976.50 5,000.00 ( 22,976.50) 559.5

81-41-314 LABORATORY & TESTING 8,618.00 8,618.00 8,000.00 ( 618.00) 107.7

81-41-315 LEGAL - GENERAL .00 .00 1,000.00 1,000.00 .0

81-41-330 EDUCATION 245.00 245.00 4,000.00 3,755.00 6.1

81-41-340 SYSTEM CONSTRUCTION SERVICES 580.00 580.00 2,000.00 1,420.00 29.0

81-41-341 CONST-CUSTOMER'S INSTALLATION 9,437.49 9,437.49 62,400.00 52,962.51 15.1

81-41-432 SPECIAL DEPT SUPPLIES 11,945.63 11,945.63 18,500.00 6,554.37 64.6

81-41-434 2019 WATER GRANT 101,350.45 101,350.45 .00 ( 101,350.45) .0

81-41-580 RENT OR LEASE 1,180.84 1,180.84 .00 ( 1,180.84) .0


TOTAL OPERATING EXPENDITURES 358,576.37 358,576.37 266,800.00 ( 91,776.37) 134.4

NON-OPERATING EXPENDITURES

81-42-560 BAD DEBT EXPENSE .00 .00 2,000.00 2,000.00 .0

81-42-730 IMPROVEMENTS OTHER THAN BLDGS .00 .00 2,200.00 2,200.00 .0

81-42-742 EQUIPMENT - FIELD .00 .00 2,500.00 2,500.00 .0

81-42-755 AZ STATE TAX SETTLEMENT 150,000.00 150,000.00 150,000.00 .00 100.0


81-42-815 PRINC. & INT W.RIGHTS LOAN 41,299.92 41,299.92 41,300.00 .08 100.0

81-42-911 TRANSFERS TO JOINT ADMIN FUND 305,130.00 305,130.00 305,130.00 .00 100.0

81-42-912 TRANSFERS TO LITIGATION 17,900.04 17,900.04 17,900.00 ( .04) 100.0

81-42-914 TRANSFERS TO 2017 JMT RES FUND 13,299.96 13,299.96 13,300.00 .04 100.0


81-42-999 CONTINGENCY .00 .00 200,000.00 200,000.00 .0

TOTAL NON-OPERATING EXPENDITURES 535,114.61 535,114.61 804,130.00 269,015.39 66.6


NET REVENUE OVER EXPENDITURES 221,717.81 221,717.81 .00 ( 221,717.81) .0

Page 18

CITY OF HILDALE

BALANCE SHEET

JUNE 30, 2020

WASTEWATER FUND


ASSETS

82-11800 CASH - RESTRICTED 248,640.00



82-13135 WASTEWATER CONTRACTS A/R 7,606.94


82-15610 PREPAID EXPENSE 13,125.00

82-16110 LAND 364,661.06

82-16210 BUILDINGS 1,061,392.39

82-16310 IMPROVEMENTS OTHER THAN BUILDI 1,590,733.85



82-16710 SEWER TREATMENT PLANT 5,368,451.49





LIABILITIES

82-21311 ACCOUNTS PAYABLE 204.46

82-21350 CUSTOMER DEPOSITS ( 831.09)

82-21371 AZ SALES TAX PAYABLE ( 3,190.03)


82-22515 CURRENT PORTION LTD 123,804.00

82-25200 BOND PAYABLE-2000B ISSUE 1,479,858.50

82-25300 BOND PAYABLE-2000C ISSUE 279,971.85

82-25400 BOND PAYABLE--2001 DWQ REV BD 240,000.00

82-25590 CURRENT PORTION OF LTD-OFFSET ( 123,804.00)

TOTAL LIABILITIES 2,000,817.80

FUND EQUITY



82-29811 RESERVE FUND - R&R 224,454.19

82-29812 IMPACT FEES - RESTRICTED 53,600.00





Page 19

CITY OF HILDALE



WASTEWATER FUND



OPERATING REVENUES

82-37-311 SERVICE CHARGES 758,195.87 758,195.87 640,265.00 ( 117,930.87) 118.4

82-37-312 SERVICE CHARGES - CPMCWID 171,114.38 171,114.38 145,000.00 ( 26,114.38) 118.0

82-37-331 CONNECTION CHARGES ( 2,320.00) ( 2,320.00) 10,000.00 12,320.00 ( 23.2)

82-37-332 SERVICING CUSTOMER INSTALL 10,990.88 10,990.88 20,000.00 9,009.12 55.0

82-37-411 INTEREST 16,880.21 16,880.21 4,500.00 ( 12,380.21) 375.1

82-37-440 SUNDRY NON-OPERATING REVENUE 1,000.00 1,000.00 .00 ( 1,000.00) .0

82-37-451 IMPACT FEE 15,000.00 15,000.00 10,000.00 ( 5,000.00) 150.0

82-37-452 IMPACT FEE - CPMCWID 66,950.00 66,950.00 10,000.00 ( 56,950.00) 669.5

TOTAL OPERATING REVENUES 1,037,811.34 1,037,811.34 839,765.00 ( 198,046.34) 123.6

NON-OPERATING REVENUES

82-38-102 TRANSFERS FROM R&R RESERVE .00 .00 55,000.00 55,000.00 .0

82-38-999 CONTINGENCY .00 .00 200,000.00 200,000.00 .0

TOTAL NON-OPERATING REVENUES .00 .00 255,000.00 255,000.00 .0

TOTAL FUND REVENUE 1,037,811.34 1,037,811.34 1,094,765.00 56,953.66 94.8

Page 20

CITY OF HILDALE



WASTEWATER FUND




82-41-210 BOOKS, SUBSCR, & MEMBERSHIPS 2,729.00 2,729.00 500.00 ( 2,229.00) 545.8

82-41-230 TRAVEL 1,352.59 1,352.59 4,600.00 3,247.41 29.4

82-41-250 EQUIPMENT SUPPLIES & MAINT 2,592.00 2,592.00 8,000.00 5,408.00 32.4

82-41-257 FUEL 1,763.28 1,763.28 2,500.00 736.72 70.5

82-41-260 TOOLS & EQUIPMENT-NON CAPITAL 1,413.94 1,413.94 7,000.00 5,586.06 20.2

82-41-273 MAINTENANCE & SUPPLY - SYSTEM 26,698.47 26,698.47 55,000.00 28,301.53 48.5

82-41-285 POWER 16,657.79 16,657.79 36,000.00 19,342.21 46.3

82-41-311 ENGINEER .00 .00 500.00 500.00 .0

82-41-314 LABORATORY & TESTING .00 .00 1,500.00 1,500.00 .0

82-41-315 LEGAL - GENERAL .00 .00 1,000.00 1,000.00 .0

82-41-330 EDUCATION .00 .00 5,000.00 5,000.00 .0

82-41-340 SYSTEM CONSTRUCTION SERVICES .00 .00 5,000.00 5,000.00 .0

82-41-341 CONST-CUSTOMER'S INSTALLATION 214.50 214.50 20,000.00 19,785.50 1.1

TOTAL OPERATING EXPENDITURES 53,421.57 53,421.57 146,600.00 93,178.43 36.4

NON-OPERATING EXPENSES

82-42-560 BAD DEBT EXPENSE .00 .00 1,500.00 1,500.00 .0

82-42-720 BUILDINGS .00 .00 5,000.00 5,000.00 .0

82-42-742 EQUIPMENT - FIELD .00 .00 5,400.00 5,400.00 .0

82-42-780 RESERVE PURCHASES 24,197.75 24,197.75 55,000.00 30,802.25 44.0

82-42-812 PRINCIPAL ON BONDS - RDA B 35,696.32 35,696.32 33,500.00 ( 2,196.32) 106.6

82-42-813 PRINCIPAL ON BONDS - RDA - C 5,790.75 5,790.75 6,400.00 609.25 90.5

82-42-816 PRINCIPAL ON BONDS - DWQ 80,000.00 80,000.00 80,000.00 .00 100.0

82-42-822 INTEREST ON BONDS - RDA - B 49,943.68 49,943.68 69,300.00 19,356.32 72.1

82-42-823 INTEREST ON BONDS - RDA - C 10,409.25 10,409.25 13,100.00 2,690.75 79.5





82-42-999 CONTINGENCY .00 .00 200,000.00 200,000.00 .0

TOTAL NON-OPERATING EXPENSES 697,237.71 697,237.71 1,053,300.00 356,062.29 66.2



Page 21

CITY OF HILDALE

BALANCE SHEET

JUNE 30, 2020

GAS FUND


ASSETS


84-13110 ACCOUNTS RECEVABLE 100,793.87


84-13135 GAS CONTRACTS A/R 9,680.06


84-13305 DUE FROM OTHER FUNDS (LOAN) 250,822.10

84-15611 DEPOSITS 29,508.60

84-16210 BUILDINGS 15,456.55



84-17112 DISTRIBUTION SYSTEM 2,057,744.07




LIABILITIES

84-21311 ACCOUNTS PAYABLE 31,228.94

84-21371 AZ SALES TAX PAYABLE 1,143.90

84-21375 SALES & USE TAX PAYABLE - UT 2,138.34

84-21376 ENERGY & USE TAX PAYABLE - HIL 633.36


TOTAL LIABILITIES 36,855.59

FUND EQUITY



84-29811 RESERVE FUND - R&R 547,208.77





Page 22

CITY OF HILDALE



GAS FUND



OPERATING REVENUES

84-37-111 GAS SALES - METERED NAT GAS 242,833.21 242,833.21 150,000.00 ( 92,833.21) 161.9

84-37-112 GAS SALES - METERED PROPANE 411,898.93 411,898.93 379,874.00 ( 32,024.93) 108.4

84-37-113 GAS SALES - CYLINDER 2,647.82 2,647.82 10,600.00 7,952.18 25.0

84-37-114 GAS SALES - CYLINDER EXCHANGE 1,651.30 1,651.30 3,500.00 1,848.70 47.2

84-37-121 NATURAL GAS SALES - FLAT RATE 32,273.44 32,273.44 25,000.00 ( 7,273.44) 129.1

84-37-122 PROPANE GAS - FLAT RATE 41,569.26 41,569.26 34,000.00 ( 7,569.26) 122.3

84-37-160 CONSTRUCTION REVENUE 20,740.27 20,740.27 125,000.00 104,259.73 16.6

84-37-331 CONNECTION CHARGES 6,800.00 6,800.00 5,000.00 ( 1,800.00) 136.0

84-37-351 SUNDRY OPERATING REVENUE 41,299.92 41,299.92 47,000.00 5,700.08 87.9

84-37-411 INTEREST 10,630.60 10,630.60 3,500.00 ( 7,130.60) 303.7

84-37-412 PENALTIES 86,290.06 86,290.06 25,000.00 ( 61,290.06) 345.2

TOTAL OPERATING REVENUES 898,634.81 898,634.81 808,474.00 ( 90,160.81) 111.2

NON-OPERATING REVENUES

84-38-102 TRANSFERS FROM R&R RESERVE .00 .00 180,000.00 180,000.00 .0

84-38-901 APPROP - UTILITY FUND BALANCE .00 .00 22,000.00 22,000.00 .0

84-38-999 CONTINGENCY .00 .00 200,000.00 200,000.00 .0

TOTAL NON-OPERATING REVENUES .00 .00 402,000.00 402,000.00 .0

TOTAL FUND REVENUE 898,634.81 898,634.81 1,210,474.00 311,839.19 74.2

Page 23

CITY OF HILDALE



GAS FUND




84-41-140 BENEFITS-OTHER 3,233.05 3,233.05 3,000.00 ( 233.05) 107.8

84-41-210 BOOKS, SUBSCR, & MEMBERSHIPS 3,358.00 3,358.00 2,000.00 ( 1,358.00) 167.9

84-41-230 TRAVEL .00 .00 4,000.00 4,000.00 .0

84-41-250 EQUIPMENT SUPPLIES & MAINT 817.32 817.32 5,000.00 4,182.68 16.4

84-41-257 FUEL 1,291.10 1,291.10 1,500.00 208.90 86.1

84-41-260 TOOLS & EQUIPMENT-NON CAPITAL 7,175.08 7,175.08 5,000.00 ( 2,175.08) 143.5

84-41-273 MAINT & SUPPLY SYSTEM 13,061.82 13,061.82 11,700.00 ( 1,361.82) 111.6

84-41-280 UTILITIES 100.00 100.00 .00 ( 100.00) .0

84-41-285 POWER 1,079.99 1,079.99 1,000.00 ( 79.99) 108.0

84-41-310 PROFESSIONAL & TECHNICAL 436.98 436.98 .00 ( 436.98) .0

84-41-330 EDUCATION 3,202.38 3,202.38 8,000.00 4,797.62 40.0

84-41-340 SYSTEM CONSTRUCTION SERVICES 870.00 870.00 .00 ( 870.00) .0

84-41-341 CONST-CUSTOMER'S INSTALLATION 47,275.89 47,275.89 125,000.00 77,724.11 37.8

84-41-431 NATURAL GAS COMMODITY SUPPLY 33,987.09 33,987.09 65,000.00 31,012.91 52.3

84-41-432 PROPANE GAS COMMODITY SUPPLY 198,277.72 198,277.72 250,000.00 51,722.28 79.3

84-41-434 NAT GAS COMMODITY TRANSPORT ( 10,680.77) ( 10,680.77) 19,000.00 29,680.77 ( 56.2)

84-41-580 RENT OR LEASE 3,797.52 3,797.52 4,500.00 702.48 84.4

TOTAL OPERATING EXPENDITURES 307,283.17 307,283.17 504,700.00 197,416.83 60.9

NON-OPERATING EXPENDITURES

84-42-560 BAD DEBT EXPENSE .00 .00 600.00 600.00 .0

84-42-750 SP PROJECTS CAPITAL 21,658.46 21,658.46 37,000.00 15,341.54 58.5

84-42-780 RESERVE PURCHASES 8,240.45 8,240.45 180,000.00 171,759.55 4.6





84-42-999 CONTINGENCY .00 .00 200,000.00 200,000.00 .0

TOTAL NON-OPERATING EXPENDITURES 374,200.87 374,200.87 860,102.00 485,901.13 43.5



Page 24

CITY OF HILDALE

BALANCE SHEET

JUNE 30, 2020

FUND 90


ASSETS

90-11900 CASH - COMBINED FUND ( 30,072.79)


TOTAL ASSETS ( 28,873.04)


LIABILITIES

90-21311 ACCOUNTS PAYABLE 100.00

TOTAL LIABILITIES 100.00

FUND EQUITY


REVENUE OVER EXPENDITURES - YTD ( 28,973.04)

BALANCE - CURRENT DATE ( 28,973.04)

TOTAL FUND EQUITY ( 28,973.04)

TOTAL LIABILITIES AND EQUITY ( 28,873.04)

Page 25

CITY OF HILDALE



FUND 90



OPERATING REVENUES

90-37-111 FIBER SALES 370.00 370.00 5,000.00 4,630.00 7.4

90-37-331 CONNECTION CHARGES 825.00 825.00 1,000.00 175.00 82.5

90-37-332 CONSTRUCTION 3,401.60 3,401.60 10,000.00 6,598.40 34.0

90-37-412 PENALTIES 4.75 4.75 .00 ( 4.75) .0

TOTAL OPERATING REVENUES 4,601.35 4,601.35 16,000.00 11,398.65 28.8

TOTAL FUND REVENUE 4,601.35 4,601.35 16,000.00 11,398.65 28.8

Page 26

CITY OF HILDALE



FUND 90




90-41-260 TOOLS & EQUIPMENT-NON CAPITAL 4,211.38 4,211.38 .00 ( 4,211.38) .0

90-41-273 MAINT & SUPPLY SYSTEM 10,697.41 10,697.41 16,000.00 5,302.59 66.9

90-41-341 CONST-CUSTOMER'S INSTALLATION 3,762.50 3,762.50 .00 ( 3,762.50) .0

90-41-431 FIBER COMMODITY SUPPLY 13,903.10 13,903.10 .00 ( 13,903.10) .0

90-41-580 RENT OR LEASE 1,000.00 1,000.00 .00 ( 1,000.00) .0

TOTAL OPERATING EXPENDITURES 33,574.39 33,574.39 16,000.00 ( 17,574.39) 209.8

TOTAL FUND EXPENDITURES 33,574.39 33,574.39 16,000.00 ( 17,574.39) 209.8

NET REVENUE OVER EXPENDITURES ( 28,973.04) ( 28,973.04) .00 28,973.04 .0

Page 27

CITY OF HILDALE

BALANCE SHEET

JUNE 30, 2020

GENERAL FIXED ASSETS


ASSETS

91-16110 LAND 25,489.75

91-16210 BUILDINGS 775,733.03

91-16310 IMPROVEMENTS OTHER THAN BUILDI 1,777,540.20

91-16315 STREET IMPROVEMENTS 2,104,386.73

91-16410 OFFICE FURNITURE AND EQUIPMENT 93,054.31


91-16515 PUBLIC SAFETY EQUIPMENT 514,626.46

91-16610 AUTOMOBILES AND TRUCKS 1,523,631.17

91-16620 C I P 10,000.00




FUND EQUITY


91-29800 BEGINNING OF YEAR 7,412,452.34




Page 28

CITY OF HILDALE

BALANCE SHEET

JUNE 30, 2020

GENERAL LONG-TERM DEBT


ASSETS

95-18100 FUNDS TO BE PROVIDED 1,028,270.91



LIABILITIES

95-25260 BONDS PAYABLE - 2015 FIRE EQ. 523,000.00

95-25265 BOND PAYABLE - CIB BOND 2018 450,000.00

95-25280 NOTE PAYABLE - 2016 BACKHOE 55,270.91

TOTAL LIABILITIES 1,028,270.91


Page 29

Page: 1Billing and Usage Summary - Earnings ReportHILDALE/COLORADO CITY UTILITYJul 15, 2020 3:13PMReport Dates: 06/01/2019 - 06/30/2019Report Criteria: Suppressing customer types with no transactions Suppressing rows with no transactions Selected services: BASE Page: 1Billing and Usage Summary - Earnings ReportHILDALE/COLORADO CITY UTILITYReport Dates: 06/01/2019 - 06/30/2019"Jul 15 2020 3:13PM"Description TotalsMT-WTR Usage 24,429MT-NGAS Usage 6,026MT-PRO Usage 15,465LP Usage 3,917Description TotalsDIST-NG Amount 7.88PENALTY-W Amount 9,400.51PENALTY-G Amount 3,686.00BR-WTR Amount 27,877.87MT-WTR Amount 34,022.27MT-NGAS Amount 5,321.43BR-GAS Amount 5,433.50SEWER Amount 68,384.19MT-PRO Amount 6,967.50DIST-MPRO Amount 7.05LP Amount 4,933.01

Total Charges:166,041.21

Page 30

Page: 1Billing and Usage Summary - Earnings ReportHILDALE/COLORADO CITY UTILITYJul 15, 2020 3:14PMReport Dates: 06/01/2020 - 06/30/2020Report Criteria: Suppressing customer types with no transactions Suppressing rows with no transactions Selected services: BASE RATE - WATER, Billing and Usage Summary - Earnings ReportPage: 1HILDALE/COLORADO CITY UTILITYReport Dates: 06/01/2020 - 06/30/2020"Jul 15 2020 3:14PM"Description TotalsMT-WTR Usage 41,123MT-NGAS Usage 7,093MT-PRO Usage 6,027LP Usage 3,682Description TotalsPENALTY-W Amount 20,737.34PENALTY-G Amount 7,359.33BR-WTR Amount 31,958.40MT-WTR Amount 61,576.35MT-NGAS Amount 5,346.93BR-GAS Amount 4,714.46SEWER Amount 73,617.36MT-PRO Amount 6,803.20LP Amount 4,567.47DIST-LP Amount 211.44-

Total Charges:216,469.40

Page 31

Page 1

HILDALE - COLORADO CITY FIRE DEPARTMENT

Fire Chief’s Report to the Board

July 28, 2020

ADMINISTRATIVE ACTIONS:

Brief Report on COVID-19 (Corona Virus) Actions:

• Both Utah and Arizona continue be among states with the highest increase of COVID-19

infections. Even though we no longer receive notices from the counties of active cases within our

response area, we are aware of a few ongoing cases.

• State and county phone conferences are now only occasional.

• The counties are no longer providing PPE, even though it is available for purchase. We were

awarded a $4,240 AFG-Supplemental grant ($4,038.10 federal and $201.90 local match) for

medical PPE such as goggles and masks.

• We have had one responder test positive and was out for over two weeks. The responder’s

spouse is also a paramedic, so both were isolated. The report was that even though the symptoms

were not severe, it would not be wished upon anyone. Just feeling “yucky” without any sense of

taste or smell was plenty miserable enough.

• Having two responders unavailable required extra shifts, double or triple shifts by other

volunteers.

• We continue to have EMS providers conduct personal health monitoring at the beginning of each

shift.

• We have transported at least two known COVID-19 patients.

• The Western Arizona Council of EMS granted an award for $8,030 for an Ozone Generator

system designed to disinfect enclosed spaces such as ambulances, fire truck cabs, and police cars.

The equipment is on order and will arrive soon.

• Hildale City granted a request for participation in CARES Act funding, including $42,225

assistance to recruit, train and equipment 5 new recruit firefighters to help in meeting to demands

brought on by COVID-19. The County also approved 7 video laryngoscopes for endotracheal

intubation for $17,082.10. This equipment is on order.

Kevin led the July Mohave County Fire Officers Association meeting via a Zoom link. He also attended

the WACEMS meeting on 7/9/20 via teleconference.

The Employee Retirement Plan with the ABG Rocky Mountain group is now in final draft. An employee

enrollment meeting was held on 7/16/20 for employees to specify how they desire to have their funds

invested. Work continues on the rewriting the volunteer Relief and Pension Plan.

There were nine responses to the recruitment notices. Several are interested in becoming both a

firefighter and EMT. A few would like to do EMS only, and one would like to fit in as a support

member. An informational meeting is set for July 30 to meet with the candidates to discuss the process

further.

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Page 2

We also received notice from the National Volunteer Fire Council that we had been awarded two pallets

of canned water from the Anheiser Busch Corporation. The water is specifically designated for wildland

rehab. It has yet to be delivered. We’ll make sure it is water.

TRAINING REPORT: The July ALS Inservice was cancelled. Instead, crews met at their assigned

stations and conducted apparatus and equipment check-offs and station cleaning.

Other training through the month included swiftwater rescue refresher, Wildland-Urban Interface, and

Mayday drills.

A PALS course was cancelled due to COVID-19.

MAINTENANCE REPORT: The A104 vehicle sold online through the GovDeals.com auction was

picked up on July 14. The final bid was $9,795.72.

The Hildale FD Vehicle Inspection Station is still awaiting final approval and inspection by the Utah

Highway Patrol. Because of the delay two units were driven to St. George to get inspections. Both trucks

have been out on wildland deployments.

Several repairs were made to Water Tender 1011, including the compressor and air conditioning.

It has been a slow process to changeover to the new Town of Colorado City phone system. It has

interrupted the fire department business phone lines several times a day. Even with urgency placed on the

project, there continues to be delays.

FIRE PREVENTION:

OTHER: Major wildland fires have been the norm due to high temperatures, high winds, and low

humidity. There have been several 1-2 acre backyard fires within our local communities. A roadside fire

at mile 27 on Arizona SR389 grew to 60 acres.

We have provided mutual aid, and subsequently paid deployment, to the Veyo West Fire and the

Cottonwood Trail Fire in Washington County. We have moved up several times to cover Hurricane City

while they have been committed on major incidents.

We provided safety standby for community fireworks in Colorado City on July 4 and for Centennial Park

on July 24.

6/22/2020 – Truck fire at MP 13 on

UT SR59.

Page 33

August 6, 2020 Town Manager Report to the Council Honorable Mayor & Council

We have begun the audit process and will be doing field work next week. We are hoping to have the audit completed by end of December.

I have had a conference call with Ed Bantel & Bill Simms of AMRRP, Tom Belshe the Executive Director of the League and Brandon Kavanaugh of Mangum Wall regarding reentry into the POOL for the Towns insurance coverage. The discussions were beneficial, and it looks encouraging but there is still a lot of work to be done including a complete review of the IGA’s with Hildale, which we are currently working on.

As reported earlier most of the normal training options through the summer and into the fall have been canceled due to C-19, including the Arizona League of Cities & Towns Annual Conference the GFOAZ, ACMA, GFOAz and many others. Much of this training is being via webinar, etc. in order to try to get the CPEs that are needed to maintain certification in the various areas.

The League will be doing a series of online options for elected officials, in lieu of the annual League Conference, the week of August 31, 2020 through Thursday September 3, 2020 a link has been emailed to the Council members and they are encouraged to attend if their time permits.

The Planning Commission and staff are continuing a detailed review of the Land Division Ordinance and will be working on some clarifications and updates as well as looking for potential conflicts with the Zoning Ordinance.

A lot of time is spent on land use issues and working with the citizens on complying with the zoning and other codes as we move into the future with the development in the community.

The staff under the direction of Mayor Allred are continuing a complete review of the Personnel Policies and will be bringing some recommended changes to the Council at a future meeting when the review is completed

I want to express my gratitude for the Department Heads who are taking an active role in overseeing and managing their departments and budgets as well as all the Staff and Employees that are making the Town work and providing municipal services to the citizens of the area.

Thank You

Vance Barlow, CPM, MMC Town Manager

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Page 42



FOR THE 1 MONTHS ENDING JULY 31, 2020

GENERAL FUND


FOR ADMINISTRATION USE ONLY 8 % OF THE FISCAL YEAR HAS ELAPSED 08/06/2020 10:25AM PAGE: 1

TAXES

10-31-100 STATE SALES TAX 51,784.84 51,784.84 438,391.00 386,606.16 11.8

10-31-200 LOCAL SALES TAX 73,184.68 73,184.68 590,000.00 516,815.32 12.4

10-31-300 VEHICLE LICENSES TAXES 31,058.50 31,058.50 349,211.00 318,152.50 8.9

TOTAL TAXES 156,028.02 156,028.02 1,377,602.00 1,221,573.98 11.3

LICENSES AND PERMITS

10-32-100 BUSINESS LICENSES 35.00 35.00 2,200.00 2,165.00 1.6

10-32-200 BUILDING PERMITS 1,351.88 1,351.88 25,000.00 23,648.12 5.4

10-32-300 DOG LICENSES 10.00 10.00 650.00 640.00 1.5

TOTAL LICENSES AND PERMITS 1,396.88 1,396.88 27,850.00 26,453.12 5.0

INTERGOVERNMENTAL REVENUE

10-33-400 STATE REVENUE SHARING 57,594.33 57,594.33 691,132.00 633,537.67 8.3

10-33-500 HILDALE POLICE IGA .00 .00 180,000.00 180,000.00 .0

10-33-550 HILDALE DISPATCH IGA .00 .00 36,000.00 36,000.00 .0

10-33-555 SCHOOL DISTRICT IGA .00 .00 5,000.00 5,000.00 .0

10-33-700 FIRE DISTRICT IGA 11,965.00 11,965.00 142,465.00 130,500.00 8.4

TOTAL INTERGOVERNMENTAL REVENUE 69,559.33 69,559.33 1,054,597.00 985,037.67 6.6

CHARGES FOR SERVICES

10-34-100 CHARGES FOR SERVICES 1,800.41 1,800.41 90,000.00 88,199.59 2.0

10-34-200 LEASE REVENUE 4,300.00 4,300.00 60,000.00 55,700.00 7.2

TOTAL CHARGES FOR SERVICES 6,100.41 6,100.41 150,000.00 143,899.59 4.1

FINES AND FORFEITURES

10-35-100 FINES AND FORFEITURES 2,905.75 2,905.75 30,000.00 27,094.25 9.7

10-35-200 LOCAL COURT ENHANCEMENT FUND 20.00 20.00 2,500.00 2,480.00 .8

TOTAL FINES AND FORFEITURES 2,925.75 2,925.75 32,500.00 29,574.25 9.0

Page 43




GENERAL FUND



SUNDRY REVENUES

10-38-100 INTEREST .00 .00 6,000.00 6,000.00 .0

10-38-400 INSURANCE FROM ISF 4,530.61 4,530.61 46,565.00 42,034.39 9.7

10-38-450 RMF FROM ENTERPRISE FUNDS 1,785.40 1,785.40 .00 ( 1,785.40) .0

10-38-600 COIRC FROM ENTERPRISE FUNDS 556.88 556.88 21,285.00 20,728.12 2.6

10-38-900 MISCELLANEOUS 90.00 90.00 25,000.00 24,910.00 .4

TOTAL SUNDRY REVENUES 6,962.89 6,962.89 98,850.00 91,887.11 7.0

CONTRIBUTIONS AND TRANSFERS

10-39-100 CONTRIBUTIONS .00 .00 5,000.00 5,000.00 .0

TOTAL CONTRIBUTIONS AND TRANSFERS .00 .00 5,000.00 5,000.00 .0

TOTAL FUND REVENUE 242,973.28 242,973.28 2,746,399.00 2,503,425.72 8.9

Page 44




GENERAL FUND



ADMINISTRATIVE

10-43-110 SALARIES AND WAGES 19,421.23 19,421.23 231,239.00 211,817.77 8.4

10-43-130 EMPLOYEE BENEFITS 4,164.38 4,164.38 51,666.00 47,501.62 8.1

10-43-210 LEGAL 901.00 901.00 40,000.00 39,099.00 2.3

10-43-215 PROFESSIONAL SERVICES 2,436.08 2,436.08 60,000.00 57,563.92 4.1

10-43-240 SUPPLIES 107.94 107.94 12,697.00 12,589.06 .9

10-43-310 LICENSES AND MISC FEES 13,220.09 13,220.09 40,000.00 26,779.91 33.1

10-43-330 PRINTING AND POSTAGE .00 .00 5,000.00 5,000.00 .0

10-43-350 INSURANCE .00 .00 215,000.00 215,000.00 .0

10-43-355 RISK MANAGEMENT FUND 2,503.47 2,503.47 28,575.00 26,071.53 8.8

10-43-400 TRAVEL AND TRAINING 2,322.00 2,322.00 18,000.00 15,678.00 12.9

10-43-450 INTEREST COSTS .00 .00 200.00 200.00 .0

10-43-480 USE TAXES 1,003.57 1,003.57 7,000.00 5,996.43 14.3

10-43-520 FUEL AND OIL 205.63 205.63 3,800.00 3,594.37 5.4

10-43-530 UTILITIES .00 .00 16,000.00 16,000.00 .0

10-43-550 TELEPHONE 58.48 58.48 6,000.00 5,941.52 1.0

10-43-600 EQUIPMENT REPAIR AND MAINT 340.00 340.00 5,000.00 4,660.00 6.8

10-43-640 BUILDING & GROUNDS MAINTENANCE 363.44 363.44 19,000.00 18,636.56 1.9

10-43-740 EQUIPMENT PURCHASES .00 .00 10,000.00 10,000.00 .0

10-43-800 TRANSFERS TO DEBT SERVICE .00 .00 20,000.00 20,000.00 .0

TOTAL ADMINISTRATIVE 47,047.31 47,047.31 789,177.00 742,129.69 6.0

BUILDING DEPARTMENT


10-51-130 EMPLOYEE BENEFITS 614.79 614.79 8,919.00 8,304.21 6.9


10-51-240 SUPPLIES .00 .00 1,500.00 1,500.00 .0

10-51-330 PRINTING AND POSTAGE .00 .00 800.00 800.00 .0

10-51-400 TRAVEL AND TRAINING ( 160.00) ( 160.00) 5,000.00 5,160.00 ( 3.2)

10-51-520 FUEL AND OIL .00 .00 1,000.00 1,000.00 .0

10-51-540 TOOLS AND SMALL EQUIPMENT .00 .00 250.00 250.00 .0

10-51-550 TELEPHONE 155.18 155.18 2,300.00 2,144.82 6.8

10-51-600 EQUIPMENT REPAIR AND MAINT .00 .00 1,000.00 1,000.00 .0



TOTAL BUILDING DEPARTMENT 5,179.49 5,179.49 87,349.00 82,169.51 5.9

Page 45




GENERAL FUND



LAW ENFORCEMENT



10-54-215 PROFESSIONAL SERVICES .00 .00 5,000.00 5,000.00 .0

10-54-230 K-9 .00 .00 1,200.00 1,200.00 .0

10-54-240 SUPPLIES 45.02 45.02 12,000.00 11,954.98 .4

10-54-250 UNIFORMS AND ACCESSORIES .00 .00 6,000.00 6,000.00 .0

10-54-330 PRINTING AND POSTAGE .00 .00 1,500.00 1,500.00 .0

10-54-400 TRAVEL AND TRAINING 675.00 675.00 12,500.00 11,825.00 5.4

10-54-510 ANIMAL CONTROL .00 .00 3,000.00 3,000.00 .0

10-54-520 FUEL AND OIL 1,865.48 1,865.48 25,000.00 23,134.52 7.5

10-54-530 UTILITIES 314.62 314.62 18,000.00 17,685.38 1.8

10-54-550 TELEPHONE 143.10 143.10 15,000.00 14,856.90 1.0

10-54-600 EQUIPMENT REPAIR AND MAINT 301.08 301.08 15,000.00 14,698.92 2.0

10-54-640 BUILDING & GROUNDS MAINTENANCE .00 .00 6,000.00 6,000.00 .0



TOTAL LAW ENFORCEMENT 68,515.12 68,515.12 872,202.00 803,686.88 7.9

MAGISTRATE COURT



10-55-210 LEGAL .00 .00 32,000.00 32,000.00 .0

10-55-215 PROFESSIONAL SERVICES .00 .00 500.00 500.00 .0

10-55-240 SUPPLIES .00 .00 300.00 300.00 .0

10-55-420 JAIL AND INDIGENT COUNCIL .00 .00 15,000.00 15,000.00 .0

10-55-490 CONSOLIDATED COURT IGA .00 .00 48,000.00 48,000.00 .0

10-55-740 COURT ENHANCEMENT PROJECT .00 .00 26,445.00 26,445.00 .0

TOTAL MAGISTRATE COURT 1,378.60 1,378.60 140,735.00 139,356.40 1.0

Page 46




GENERAL FUND



DISPATCH




10-57-240 SUPPLIES 35.47 35.47 2,000.00 1,964.53 1.8

10-57-250 UNIFORMS AND ACCESSORIES .00 .00 2,000.00 2,000.00 .0

10-57-330 PRINTING AND POSTAGE .00 .00 300.00 300.00 .0

10-57-400 TRAVEL AND TRAINING .00 .00 10,000.00 10,000.00 .0

10-57-550 TELEPHONE 192.30 192.30 5,500.00 5,307.70 3.5

10-57-570 GIS/MAPPING PROGRAM .00 .00 2,500.00 2,500.00 .0

10-57-580 CAD PROGRAM .00 .00 21,000.00 21,000.00 .0



TOTAL DISPATCH 28,755.63 28,755.63 455,792.00 427,036.37 6.3

PARKS AND RECREATION



10-70-215 PROFESSIONAL SERVICES .00 .00 300.00 300.00 .0

10-70-240 SUPPLIES .00 .00 2,500.00 2,500.00 .0


10-70-500 EQUIPMENT RENTAL AND LEASE .00 .00 500.00 500.00 .0

10-70-520 FUEL AND OIL 153.50 153.50 2,000.00 1,846.50 7.7

10-70-530 UTILITIES 2,292.28 2,292.28 28,000.00 25,707.72 8.2

10-70-540 TOOLS AND SMALL EQUIPMENT ( 159.29) ( 159.29) 2,000.00 2,159.29 ( 8.0)




10-70-750 CAPITAL IMPROVEMENTS .00 .00 5,000.00 5,000.00 .0

TOTAL PARKS AND RECREATION 6,660.63 6,660.63 100,456.00 93,795.37 6.6

Page 47




GENERAL FUND



AIRPORT



10-72-240 SUPPLIES 30.00 30.00 4,000.00 3,970.00 .8

10-72-250 PROFESSIONAL\ENGINEERING .00 .00 3,000.00 3,000.00 .0

10-72-310 LICENSES & MISC FEES .00 .00 1,000.00 1,000.00 .0

10-72-350 INSURANCE .00 .00 3,500.00 3,500.00 .0


10-72-520 FUEL AND OIL .00 .00 1,800.00 1,800.00 .0

10-72-530 UTILITIES 166.35 166.35 10,500.00 10,333.65 1.6

10-72-550 TELEPHONE 91.39 91.39 2,000.00 1,908.61 4.6

10-72-600 EQUIPMENT REPAIR & MAINTENANCE .00 .00 6,000.00 6,000.00 .0

10-72-640 BUILDING & GROUNDS MAINTENANCE 312.52 312.52 5,000.00 4,687.48 6.3



TOTAL AIRPORT 5,759.57 5,759.57 176,785.00 171,025.43 3.3

COMMUNITY DEVELOPMENT

10-78-210 ECONOMIC DEVELOPMENT .00 .00 1,000.00 1,000.00 .0

10-78-300 INDUSTRIAL PARK IMPROVEMENTS .00 .00 30,000.00 30,000.00 .0

10-78-710 CONTINGENCIES .00 .00 87,000.00 87,000.00 .0

10-78-720 COURT OVERSIGHT CONTINGENCY .00 .00 62,700.00 62,700.00 .0

10-78-730 RISK MANAGEMENT CONTINGENCY .00 .00 100,000.00 100,000.00 .0

TOTAL COMMUNITY DEVELOPMENT .00 .00 280,700.00 280,700.00 .0

TOTAL FUND EXPENDITURES 163,296.35 163,296.35 2,903,196.00 2,739,899.65 5.6


Page 48




HIGHWAY USERS FUND



INTERGOVERNMENTAL REVENUE

20-33-400 HIGHWAY USER REVENUE FUND 40,004.44 40,004.44 395,880.00 355,875.56 10.1

20-33-500 SPECIAL PROJECTS .00 .00 60,000.00 60,000.00 .0

TOTAL INTERGOVERNMENTAL REVENUE 40,004.44 40,004.44 455,880.00 415,875.56 8.8

TOTAL FUND REVENUE 40,004.44 40,004.44 455,880.00 415,875.56 8.8

Page 49




HIGHWAY USERS FUND



STREETS & ROADS EXPENDITURES



20-60-240 SUPPLIES 313.23 313.23 17,000.00 16,686.77 1.8

20-60-250 PROFESSIONAL\ENGINEERING 6,883.75 6,883.75 5,000.00 ( 1,883.75) 137.7

20-60-280 ROAD MATERIALS/PAVING .00 .00 79,000.00 79,000.00 .0

20-60-310 LICENSES AND MISC FEES 226.00 226.00 15,000.00 14,774.00 1.5

20-60-400 TRAVEL AND TRAINING 1,466.03 1,466.03 10,000.00 8,533.97 14.7

20-60-500 EQUIPMENT RENTAL & LEASE .00 .00 2,000.00 2,000.00 .0

20-60-520 FUEL AND OIL 3,446.81 3,446.81 55,000.00 51,553.19 6.3

20-60-530 UTILITIES 4,940.61 4,940.61 25,000.00 20,059.39 19.8

20-60-535 STREET LIGHTS .00 .00 8,000.00 8,000.00 .0

20-60-540 TOOLS AND SMALL EQUIPMENT 26.78 26.78 4,000.00 3,973.22 .7

20-60-550 TELEPHONE 95.74 95.74 2,000.00 1,904.26 4.8

20-60-600 EQUIPMENT REPAIR AND MAINT ( 315.02) ( 315.02) 65,000.00 65,315.02 ( .5)



20-60-745 SPECIAL PROJECTS .00 .00 60,000.00 60,000.00 .0


20-60-800 TRANSFERS TO DEBT SERVICE 3,884.95 3,884.95 81,827.00 77,942.05 4.8

TOTAL STREETS & ROADS EXPENDITURES 39,424.09 39,424.09 744,953.00 705,528.91 5.3

TOTAL FUND EXPENDITURES 39,424.09 39,424.09 744,953.00 705,528.91 5.3

NET REVENUE OVER EXPENDITURES 580.35 580.35 ( 289,073.00) ( 289,653.35) .2

Page 50

TOWN OF COLORADO CITY Payment Approval Report - by GL Account Page: 1

Report dates: 7/11/2020-8/6/2020 Aug 06, 2020 10:16AM

Report Criteria:

Invoices with totals above $0.00 included.

Paid and unpaid invoices included.

Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid

GENERAL FUND

10-21350 TPT TAXES PAYABLE

218 AZ DEPT OF REVENUE/US JULY 2020 SALES & TPT 07/16/2020 3,812.49 3,812.49 07/22/2020

10-21455 REFUNDABLE DEPOSITS PAYABLE

1862 DARLENE STUBBS REIMBURSE0 REIMBURSE 07/08/2020 500.00 500.00 07/22/2020

10-22230 STATE WITHHOLDING PAYABLE

220 AZ DEPT OF REVENUE/WITHH JUNE 2020 1/4 WITHHOLDINGS REPORT 07/16/2020 14,721.00 14,721.00 07/22/2020

10-22250 WORKERS COMPENSATION PAYABLE

102 A M M R P APRIL-JUNE 2 WORKMANS COMP PREMIUM 07/09/2020 18,715.00 18,715.00 07/17/2020

10-22500 HEALTH INSURANCE PAYABLE

1739 ALLIED BENEFIT SYSTEMS INC 0000370233 INSURANCE PREMIUM 07/10/2020 22,698.56 22,698.56 07/17/2020

10-22550 R&P FUND PAYABLE

438 COLORADO CITY FIRE DEPART R&P 07242020 R&P FUNDS 07/24/2020 683.76 683.76 07/27/2020

10-32-300 DOG LICENSES

1866 IVORY BLACK REIMBURSE0 REIMBURSE 07/15/2020 40.00 40.00 07/22/2020

Total : 61,170.81 61,170.81

ADMINISTRATIVE

10-43-210 LEGAL

814 LANGUAGE LINE SERVICES 4853594 LEGAL & PROFFESSIONAL 06/30/2020 10.77 10.77 07/22/2020

10-43-215 Professional Services

120 ADVANCED NETWORK CONSUL 2367 ADMIN 07/14/2020 1,535.00 1,535.00 07/22/2020

120 ADVANCED NETWORK CONSUL 2368 ADMIN 07/20/2020 1,160.25 .00

120 ADVANCED NETWORK CONSUL 2370 ADMIN 07/30/2020 861.88 .00

120 ADVANCED NETWORK CONSUL 2373 ADMIN 08/03/2020 911.75 .00

10-43-240 SUPPLIES

672 HOME DEPOT CREDIT SERVIC 6631766 1 SUPPLIES 07/20/2020 318.19 .00

1012 QUILL CORPORATION 8297083 SUPPLIES 07/02/2020 71.97 71.97 07/22/2020

1473 SG WATER STORE 70417 1 WATER DELIVERY SERVICE 07/08/2020 24.00 24.00 07/22/2020

1473 SG WATER STORE 71237 1 WATER DELIVERY SERVICE 07/22/2020 12.00 .00

1142 STAPLES CREDIT PLAN 24076 OFFICE SUPPLIES 06/25/2020 127.93 127.93 07/22/2020

1282 WELLS FARGO BANK JULY 2020 1 SUPPLIES 07/07/2020 11.97 11.97 07/22/2020

10-43-310 LICENSES AND MISC FEES

820 LEAGUE ARIZONA CITIES & TO FY 2020-2021B ANNUAL DUES 07/01/2020 5,926.00 .00

1623 US BANK CREDIT CARD JUNE 2020 LICENSES & MISC FEES 06/25/2020 40.00 40.00 07/22/2020

1623 US BANK CREDIT CARD JUNE 2020 LICENSES & MISC FEES 06/25/2020 14.11 14.11 07/22/2020

10-43-330 PRINTING AND POSTAGE

1623 US BANK CREDIT CARD JUNE 2020 3 POSTAGE 06/25/2020 4.25 4.25 07/22/2020

10-43-400 TRAVEL AND TRAINING

148 AMERICAN EXPRESS JUNE 2020 3 TRAVEL 07/02/2020 1,495.00 1,495.00 07/22/2020

1623 US BANK CREDIT CARD JUNE 2020 7 TRAINING 06/25/2020 350.00- 350.00- 07/22/2020

1623 US BANK CREDIT CARD JUNE 2020 3 TRAVEL 06/25/2020 31.49 31.49 07/22/2020




1282 WELLS FARGO BANK JULY 2020 3 TRAVEL 07/07/2020 672.00 672.00 07/22/2020



10-43-480 USE TAXES

218 AZ DEPT OF REVENUE/US JULY 2020 USE TAX REPORT 07/16/2020 1,003.57 1,003.57 07/22/2020

10-43-530 UTILITIES

626 GARKANE ENERGY 07/20-1732300 1 UTILITIES 06/16/2020 15.24 15.24 07/28/2020

Page 51




626 GARKANE ENERGY 08/20-1732201 1 UTILITIES 07/16/2020 235.98 .00

626 GARKANE ENERGY 08/20-1732300 1 UTILITIES 07/16/2020 2,174.70 .00

10-43-550 TELEPHONE

1445 VERIZON WIRELESS 9859170346 ADMIN 07/21/2020 277.30 .00

10-43-600 EQUIPMENT REPAIR AND MAINT

782 JONES PAINT & GLASS SGAGI001979 2 EQUIP MAINT 07/15/2020 330.00 330.00 07/22/2020

1282 WELLS FARGO BANK JULY 2020 2 EQUIPMENT MAINT 07/07/2020 10.00 10.00 07/22/2020

Total ADMINISTRATIVE: 17,270.35 5,392.30

BUILDING DEPARTMENT


1591 AMERICAN PLANNING ASSOCI 327213-2075 MEMBERSHIP DUES 07/10/2020 461.00 461.00 07/22/2020

1172 SUNRISE ENGINEERING, INC. 0111165 ENGINEERING SERVICES 07/07/2020 2,200.00 2,200.00 07/17/2020

10-51-240 SUPPLIES


10-51-550 TELEPHONE

1445 VERIZON WIRELESS 9859170346 BUILDING 07/21/2020 85.39 .00

Total BUILDING DEPARTMENT: 2,831.69 2,661.00

LAW ENFORCEMENT


1331 INTERMOUNTAIN WORKMED SG3146504 DRUG SCREEN 07/16/2020 87.00 87.00 07/28/2020

10-54-240 SUPPLIES

1712 BASIC AMERICAN SUPPLY 296149 1 SUPPLIES 07/09/2020 48.84 48.84 07/28/2020

1712 BASIC AMERICAN SUPPLY 297016 1 SUPPLIES 07/14/2020 50.24 50.24 07/28/2020

1012 QUILL CORPORATION 8759034 SUPPLIES 06/26/2020 11.38 .00

1623 US BANK CREDIT CARD JUNE 2020 1 SUPPLIES 06/25/2020 10.57 10.57 07/22/2020















10-54-250 UNIFORMS AND ACCESSORIES

1226 UNIFORM CENTER II 115373-1 PD UNIFORMS 04/17/2020 179.98 179.98 07/28/2020






1226 UNIFORM CENTER II 117809-1 PD UNIFORMS 07/09/2020 1,298.50 1,298.50 07/28/2020


1773 BARLOW, BENJAMIN HTVE0706202 TRAVEL 07/06/2020 208.00 .00

1854 ERB, KEVIN M. JUNE 2020 REIMBURSE 06/30/2020 416.67 416.67 07/22/2020

1861 MATT PAGE FIREARMS062 PAYMENT 06/25/2020 240.00 240.00 07/22/2020

1850 SHEAR, DUSTIN JUNE 2020 REIMBURSE 06/30/2020 416.67 416.67 07/22/2020



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10-54-530 UTILITIES

660 HILDALE CITY 07/20-3116100 UTILITY SERVICE 07/13/2020 203.92 203.92 07/22/2020


10-54-550 TELEPHONE

1445 VERIZON WIRELESS 9859170346 POLICE 07/21/2020 622.75 .00


1603 BARLOW, TAYLOR E. REIMB060320 REIMBURSEMENT 06/03/2020 27.51 27.51 07/28/2020

1868 TINK'S SUPERIOR AUTO PARTS 619980 EQUIPMENT MAINTENANCE 07/01/2020 8.00 .00




10-54-640 BUILDING & GROUNDS MAINTENANCE

672 HOME DEPOT CREDIT SERVIC 3522625 BUILDING MAINTENANCE 07/03/2020 21.30 .00





1794 TRIBE SERVICES LLC 3000-33 BUILDING MAINTENANCE 07/29/2020 300.00 .00

10-54-740 EQUIPMENT PURCHASES

1554 EMERGENCY VEHICLE SYSTE 2281 2 EQUIPMENT MAINT 03/18/2020 993.00 993.00 07/28/2020

1554 EMERGENCY VEHICLE SYSTE 2457 2 EQUIPMENT MAINT 07/11/2020 409.00 .00

Total LAW ENFORCEMENT: 8,826.34 6,479.26

MAGISTRATE COURT

10-55-420 JAIL AND INDIGENT COUNCIL

392 CATHY JOHNSTONE, ESQ. P.C. 07102020 LEGAL 07/10/2020 582.25 .00

Total MAGISTRATE COURT: 582.25 .00

DISPATCH


120 ADVANCED NETWORK CONSUL 2367 DISPATCH 07/14/2020 767.50 767.50 07/22/2020

120 ADVANCED NETWORK CONSUL 2368 DISPATCH 07/20/2020 580.13 .00



10-57-240 SUPPLIES


10-57-550 TELEPHONE

1445 VERIZON WIRELESS 9859170346 DISPATCH 07/21/2020 71.97 .00

Total DISPATCH: 2,341.89 802.97

PARKS AND RECREATION

10-70-240 SUPPLIES


10-70-530 UTILITIES




660 HILDALE CITY 07/20-3322001 UTILITY SERVICE 07/13/2020 1,762.71 1,762.71 07/22/2020

10-70-540 TOOLS AND SMALL EQUIPMENT

1712 BASIC AMERICAN SUPPLY 300201 3 TOOLS 07/28/2020 16.28 .00

1364 BUCK'S ACE HARDWARE 320634 3 TOOLS 07/07/2020 26.24 .00


1623 US BANK CREDIT CARD JUNE 2020 2 EQUIPMENT MAINT 06/25/2020 127.01 127.01 07/22/2020

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Total PARKS AND RECREATION: 2,713.28 2,419.29

AIRPORT

10-72-240 SUPPLIES

1473 SG WATER STORE 71085 1 WATER DELIVERY SERVICE 07/17/2020 18.00 18.00 07/22/2020


10-72-530 UTILITIES



10-72-600 EQUIPMENT REPAIR & MAINTENANCE

1364 BUCK'S ACE HARDWARE 320438 2 EQUIPMENT MAINTENANCE 07/01/2020 8.49 .00



10-72-640 BUILDING & GROUNDS MAINTENANCE

1282 WELLS FARGO BANK JULY 2020 6 BUILDING & GROUNDS MAIN 07/07/2020 308.91 308.91 07/22/2020

Total AIRPORT: 1,483.94 504.05

COMMUNITY DEVELOPMENT

10-78-280 POLICE BLDG "AVVID"

1803 GENTILE PD-061002 1 SUPPLIES 06/10/2020 752.00 752.00 07/22/2020

10-78-720 Court Oversight Contingency

1666 JIM KEITH 2020-7 PD CONSULTANT 07/31/2020 1,837.50 .00

1677 ROGER CARTER JULY 2020-1 COURT MONITOR 06/27/2020 991.41 991.41 07/22/2020

1677 ROGER CARTER JULY 2020-2 COURT MONITOR 06/25/2020 905.08 905.08 07/22/2020

1677 ROGER CARTER JULY172020 COURT MONITOR 07/17/2020 371.00 .00

1677 ROGER CARTER JULY282020 COURT MONITOR 07/28/2020 415.33 .00

1677 ROGER CARTER JUNE 2020-1 COURT MONITOR 05/29/2020 1,962.33 1,962.33 07/22/2020

1677 ROGER CARTER JUNE 2020-2 COURT MONITOR 05/19/2020 492.33 492.33 07/22/2020

Total COMMUNITY DEVELOPMENT: 7,726.98 5,103.15

Total GENERAL FUND: 104,947.53 84,532.83

HIGHWAY USERS FUND

STREETS & ROADS EXPENDITURES

20-60-240 SUPPLIES

1712 BASIC AMERICAN SUPPLY 297529 1 SUPPLIES 07/15/2020 20.61 .00

1712 BASIC AMERICAN SUPPLY 298534 1 SUPPLIES 07/20/2020 16.28 .00

974 CARQUEST OF HILDALE 15048-62295 1 PARTS 07/22/2020 55.18 .00

1473 SG WATER STORE 71224 1 WATER DELIVERY SERVICE 07/22/2020 18.00 .00







20-60-250 PROFESSIONAL\ENGINEERING

1865 CIVIL SCIENCE INFRASTRUCTU 7222 ENGINEERING 07/08/2020 6,883.75 6,883.75 07/22/2020

20-60-280 ROAD MATERIALS/PAVING

1333 JD PETERSEN PRODUCTS, LLC 1831 ROAD OIL 07/21/2020 9,262.75 .00

20-60-310 LICENSES AND MISC FEES

1331 INTERMOUNTAIN WORKMED SG3148823 1 DOT PHYSICAL 07/01/2020 65.00 .00

1282 WELLS FARGO BANK JULY 2020 LICENSES & MISC FEES 07/07/2020 140.00 140.00 07/22/2020


280 BARLOW, JOHN TODD PCS06232020 TRAVEL/ 06/23/2020 184.00 184.00 07/22/2020

1750 LANE, DAVID PCS06232020 TRAVEL 06/23/2020 184.00 .00

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20-60-530 UTILITIES















660 HILDALE CITY 07/20-6449804 UTILITY SERVICE 07/13/2020 1,950.00 1,950.00 07/22/2020

20-60-535 STREET LIGHTS


20-60-540 TOOLS AND SMALL EQUIPMENT



1712 BASIC AMERICAN SUPPLY 297597 TOOLS 07/16/2020 996.90 .00

1364 BUCK'S ACE HARDWARE 321006 3 TOOLS 07/21/2020 26.24 .00

710 INTERMOUNTAIN FARMERS AS 1013906876 TOOLS 07/21/2020 45.55 .00

1080 SCHOLZENS PRODUCTS COMP 6487583-00 WELDING SUPPLIES 07/07/2020 103.86 .00


1080 SCHOLZENS PRODUCTS COMP 6490964-00 TOOLS 07/20/2020 367.07 .00

1080 SCHOLZENS PRODUCTS COMP 6491015-00 1 SUPPLIES 07/20/2020 439.01 .00

1096 SIX STATES- TRUCK PRO LLC 15 363377 TOOLS 07/15/2020 25.71 .00

20-60-550 TELEPHONE

1445 VERIZON WIRELESS 9859170346 STREETS & ROADS 07/21/2020 47.98 .00


1712 BASIC AMERICAN SUPPLY 298966 2 EQUIPMENT MAINT 07/22/2020 70.72 .00

1712 BASIC AMERICAN SUPPLY 299115 2 EQUIPMENT MAINT 07/23/2020 72.87 .00


974 CARQUEST OF HILDALE 15048-57910 2 EQUIP MAINT 07/01/2020 43.29 .00








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792 KENWORTH SALES CO. STGIN4129231 EQUIP MNTNCE 07/28/2020 110.66 .00


1096 SIX STATES- TRUCK PRO LLC 15 363376 EQUIPMENT MAINTENANCE 07/15/2020 141.21 .00

1106 SNAP-ON TOOLS 0728203796 Engine starter 07/28/2020 250.00 .00

1132 ST. GEORGE FORD 4534769 2 EQUIP MAINT 07/01/2020 30.47 .00




Total STREETS & ROADS EXPENDITURES: 28,429.53 13,825.37

Total HIGHWAY USERS FUND: 28,429.53 13,825.37

MISCELLANEOUS GRANTS FUND

EXPENDITURES

22-40-500 9-1-1 State Grant Funding

1408 CENTURYLINK (5368) 101058755 911 BILLING 07/01/2020 8,886.34 8,886.34 07/28/2020

1858 CENTURYLINK (540M) JUNE 2020 54 E911 07/01/2020 532.05- .00

1859 CENTURYLINK (701M) JUNE 2020 70 911 BILLING 06/22/2020 2,912.48 2,912.48 07/28/2020

1859 CENTURYLINK (701M) JUNE 2020 90 911 BILLING 06/22/2020 291.55 291.55 07/28/2020

1808 SOUTH CENTRAL UT TELEPHO 2286SZ08201. 911 BILLING 07/01/2020 940.96 .00

Total EXPENDITURES: 12,499.28 12,090.37

Total MISCELLANEOUS GRANTS FUND: 12,499.28 12,090.37

FAA AIRPORT GRANT

AIRPORT

27-72-270 CONSTRUCTION/FAA

1863 MEL CLARK, INC. 35215 AIRPORT ACCESS ROAD 07/06/2020 340,269.24 340,269.24 07/17/2020

Total AIRPORT: 340,269.24 340,269.24

Total FAA AIRPORT GRANT: 340,269.24 340,269.24

CDBG 2016 WATER WELL

EXPENDITURES

40-40-270 CONSTRUCTION

760 JNJ ENGINEERING CONSTRUC PROJ#119-20 WEST MOHAVE AVENUE STRE 07/06/2020 75,261.46 75,261.46 07/22/2020


Total CDBG 2016 WATER WELL: 75,261.46 75,261.46

CDBG 2016 RA PIONEER/EDSON

EXPENDITURES

41-40-240 ADMINISTRATION

1272 WACOG FY 2020-21 REGISTRATION 06/29/2020 3,750.00 3,750.00 07/17/2020


Total CDBG 2016 RA PIONEER/EDSON: 3,750.00 3,750.00

INTERNAL SERVICE FUND

EXPENDITURES

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61-40-520 FUEL AND OIL

990 PRO PETROLEUM INC. 3666758 DIESEL FUEL/ UNLEADED FUEL 07/01/2020 17,475.52 .00

Total EXPENDITURES: 17,475.52 .00

HC ACCT DEPARTMENT

61-41-900 MISC EXPENSES

120 ADVANCED NETWORK CONSUL 2367 HILDALE CITY 07/14/2020 460.50 460.50 07/22/2020

120 ADVANCED NETWORK CONSUL 2368 HILDALE CITY 07/20/2020 348.08 .00



Total HC ACCT DEPARTMENT: 1,340.67 460.50

UTILITIES DEPARTMENT


1445 VERIZON WIRELESS 9859170346 UTILITIES 07/21/2020 143.93 .00

Total UTILITIES DEPARTMENT: 143.93 .00

LANDFILL CORP


120 ADVANCED NETWORK CONSUL 2367 LANDFILL 07/14/2020 307.00 307.00 07/22/2020

120 ADVANCED NETWORK CONSUL 2368 LANDFILL 07/20/2020 232.05 .00



1632 PIPKIN, KENDELL REIMBURSE0 CDL MEDICAL 07/06/2020 75.00 75.00 07/22/2020

1445 VERIZON WIRELESS 9859170346 LANDFILL 07/21/2020 133.77 .00

Total LANDFILL CORP: 1,102.55 382.00

Total INTERNAL SERVICE FUND: 20,062.67 842.50

CAFETERIA / PSF TRUST FUND

74-21610 CAFETERIA PAYABLE

1745 HSA BANK AUG 2020 #1 EMPLOYEE HSA CONTRIBUTIO 08/07/2020 3,375.20 3,375.20 08/05/2020

1745 HSA BANK JULY 2020 #2 EMPLOYEE HSA CONTRIBUTIO 07/24/2020 3,375.20 3,375.20 07/27/2020

Total : 6,750.40 6,750.40

Total CAFETERIA / PSF TRUST FUND: 6,750.40 6,750.40

Grand Totals: 591,970.11 537,322.17

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Dated: ______________________________________________________

Mayor: ______________________________________________________

City Council: ______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

City Recorder: _____________________________________________________

Report Criteria:

Invoices with totals above $0.00 included.

Paid and unpaid invoices included.

Page 58

Documents

COUNCIL INFORMATION PACKET · 8/6/2020 · pursuant to ARS § 38-431.03 (A) (1), or concerning negotiations for the purchase, sale or lease of real property; ARS § 38-431.03 (A)