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Council Information Package
January 2 to January 5, 2018k:\Council&By-laws\C03 Council Agenda\Council Information Packages List
No.Date Sent Out (dd-
mm-yy) Media Type From Subject
1 2-Jan-2018 Communications AMCTO AMCTO Municipal Governance Training for Elected Officials and Senior Management
2 2-Jan-2018 Communications AMO AMO Policy Update - New Municipal Asset Management Planning Regulation
3 2-Jan-2018 Communications Ontario Good Roads Association (OGRA) 2018 OGRA Conference Announcement - Travel Discounts
4 2-Jan-2018 Communications AMO AMO WatchFile - January 4, 2018
5 2-Jan-2018 Email Great Lakes and Water Policy Section (MNRF)Notification of Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017 Receiving Royal Assent
6 2-Jan-2018 Email Sustainable Severn Sound (SSS) December 2017 E-News
7 2-Jan-2018 Information Report Operations/Maintenance OP-2018-CIP-01 Pending Tenders - Various
8 2-Jan-2018 Information Report Clerk's Department CL-2017-42 Tag Days/Proclamations/Flag Raisings - December 2017 Report
9 2-Jan-2018 Letter Ministry of Municipal AffairsUpdate on Bill 59, Putting Consumers First Act (Consumer Protection Statue Law Amendment), 2017
10 2-Jan-2018 Letter Downtown Midland BIA BIA Expansion
11 2-Jan-2018 Media Release Communications and Marketing Coordinator Cruise Ship Industry Group receives support to develop Great Lakes cruising in Ontario
12 2-Jan-2018 Minutes Ad Hoc Governance Review Committee Meeting held on October 12, 2017
13 2-Jan-2018 Minutes Ad Hoc Governance Review Committee Meeting held on November 23, 2017
14 2-Jan-2018 Minutes Ad Hoc Governance Review Committee Meeting held on December 14, 2017
15 2-Jan-2018 LetterSafety, Licensing Appeals and Standards Tribunals Ontario - Ontario Civilian Police Commission PSA- Section 40 Disbandment Process
"The Town of Midland does not adopt or condone anything said in correspondence or communications provided to it or its Council, and does not warrant the accuracy of statements made in such correspondence or communications. The Town believes it has a duty to ensure that its proceedings and deliberations are transparent, and that it foster public debate on issues of concern. One of the steps it takes to carry out this duty is to, wherever possible, make the material in its Council Information Packages available on its website."
From: AMCTO [mailto:[email protected]] Sent: Thursday, December 14, 2017 9:01 AM To: Karen Desroches Subject: AMCTO Municipal Governance Training for Elected Officials and Senior Management
December 14, 2017
AFTER ELECTION - ORIENTATION FOR YOUR ELECTED OFFICIALS AND SENIOR MANAGEMENT
AMCTO Municipal Governance Training for Elected Officials and Senior Management
Following the October 2018 Municipal Elections municipalities will need to quickly get their elected and appointed leadership team up and running effectively to meet the challenges of running the municipal corporation, and providing responsive service to their community. Municipalities that struggle with integrating council and staff into a cohesive professional unit, and defining and understanding their respective roles, will face significant operational and strategic challenges.
By bringing this innovative AMCTO workshop to your municipality, you will learn proven tools and techniques to make your collective leadership team significantly more productive and successful at setting and attaining organizational goals. This workshop will identify proactive and remedial strategies for conflict management and resolution, as well as address systemic issues which can lead to an ineffective governance team.
This is an interactive session that is designed to bring both your elected and appointed leadership together in one session to:
Review best practices and effective Governance models Facilitate dialogue to assess what’s working and areas for improvement Working through a case study unique to the group Breakout sessions that will demonstrate collaboration and team approach
AMCTO is pleased to offer this program developed and facilitated by Mike Galloway. Mike draws on his unique background as an accomplished municipal CAO AND a former Elected Official. Mike has been asked to present this workshop in Municipalities across Ontario to provide a platform for elected and appointed officials to work seamlessly as a leadership team.
This program is only being offered by AMCTO from November 2018 to February 2019 and we are taking a limited number of bookings. So book early to ensure we can accommodate your request.
Why Attend
The election year is one of the most challenging for municipal management. Learn strategies and tools right at the beginning of the new term to prepare your elected and appointed leadership teams to work as a cohesive, professional unit.
Who Should Attend
Elected Officials along with CAOs, Clerks and Your Senior Management Team.
About the Trainer
Mike Galloway: A senior municipal leader for 20 years, Mike has been a Chief Administrative Officer (CAO) since 2006 and currently serves in the Region of Peel with Caledon. Mike also spent 15 years on the AMO Board and served on the Executive Committee as the associations Treasurer. He brings his unique perspective to topics related to staff/council relations, as he is also a former elected official with the City of Kitchener.
TESTIMONIALS
Mike Galloway provided a wealth of information to Tecumseh Council and the Senior Management Team after the 2014 Elections. His experience from once being an Elected Official and now as a Chief Administrative Officer offers a unique perspective in balancing organizational pressures with community expectations. His experience provides relevant insights with tips and tools on emerging trends in local government including: strengthening staff and council relations, building a strong leadership team, addressing systemic issues within the organization, and remedial strategies for conflict resolution. The abundance of information in this workshop is valuable for Council Members with or without experience, as it builds the foundation for a strong working relationship while together striving to exceed community needs.
Laura Moy Director of Corporate Services/Clerk Town of Tecumseh
We brought the AMCTO Council/Senior Staff orientation session in after the 2014 election, facilitated by Mike Galloway. It was a great opportunity to get our new Council and Senior Management working together right from day one. I would highly recommend this to any municipality wanting to get their team headed in the right direction right at the beginning of the new term.
Cahl Pominville Director of Corporate Services/Clerk Municipality of North Grenville
For more information or to order this workshop please contact Jeanne Moon, Coordinator of Programs & Services by phone at (905) 602-4294 ext. 222 or by email at [email protected].
AMCTO – The Municipal Experts 2680 Skymark Avenue Suite # 610, Mississauga ON L4W-5L6
Phone - 905-602-4294 | Fax - 905-602-4295 Send to a friend | Unsubscribe
From: AMO Communications [mailto:[email protected]] Sent: Wednesday, January 03, 2018 12:13 PM To: Karen Desroches Subject: AMO Policy Update - New Municipal Asset Management Planning Regulation
January 3, 2018
New Municipal Asset Management Planning Regulation
On December 13, 2017, the Province approved the regulation that took effect January 1, 2018. Although no provisions take immediate effect.
O. Reg 588/2017 sets out new requirements for undertaking asset management planning. The proposed phase-in timelines for the preparation of new asset management plans that were part of a previous consultation process has increased from four to six years. Please note the dates below.
a) July 1, 2019 – all municipal governments to have a finalized initial strategic asset management policy. Section 3 of the regulation sets out 12 matters that this policy must include and the policy must be reviewed every 5 years.
b) July 1, 2021: all municipal governments to have an adopted asset management plan for core assets (roads, bridges and culverts, water, wastewater and stormwater management) that discusses current levels of service and the cost of maintaining those services. The regulation sets out both qualitative descriptions and technical metrics for each of the core assets.
c) July 1, 2023: Municipal governments to an adopted asset management plan for all of its other municipal infrastructure assets, which also discusses current levels of service and the cost of maintaining those services. The municipality is to set the technical metrics and qualitative descriptions for its other assets (e.g., culture and recreation facilities).
For both b) and c) above, there are some different requirements for municipal governments above and below 25,000 population as well as those within the Greater Golden Horseshoe growth plan area.
d) July 1, 2024: The asset management plans shall include a discussion of proposed levels of service, the assumptions related to the proposed levels of service, what activities will be required to meet proposed levels of service, and a strategy to fund the activities. (AMO believes that this funding strategy will further identify the gap between municipal own source revenues and the need. AMO’s current fiscal analysis for 2016 – 2025 shows a $4.9 billion gap in municipal operating costs and capital needs.)
The proposed requirement for a licensed engineering practitioner to endorse completed asset management plans was dropped and the level of detail reduced under the financial planning aspects of the regulation.
In addition, O. Reg. 82/98 to the Development Charges Act, 1997 has been amended to provide that on July 1, 2024, its transit asset management plan requirements will be repealed and included in this new regulation. The requirements in O. Reg 82/98 will continue to apply until July 1, 2024 to municipalities that are preparing asset management plans to support a development charge by-law in respect of transit services.
The Ministry of Infrastructure is proposing, beginning in 2025 to collect information from municipal asset management plans, such as levels of service and financial planning information through the Financial Information Return. After the initial FIR submission in 2025, municipalities would submit asset management planning information every time their plan is updated (at least every 5 years).
To help address capacity concerns related to implementing the regulation, the Ministry is providing up to $25 million over the next five years for asset management planning tools and supports. This funding will be targeted to build municipal capacity through coaching and communities of practice, as well as support to get planning activities done (e.g. condition assessments) in small communities.
More details on both the collection and funding activities will be provided in early 2018. A concurrent session is being organized for the ROMA Conference taking place January 21-23, 2018.
Contact: Craig Reid, AMO Senior Advisor, [email protected], 416-971-9856 ext. 334.
From: Ontario Good Roads Association [mailto:[email protected]] Sent: Wednesday, January 03, 2018 11:20 AM To: Karen Desroches Subject: 2018 OGRA Conference Announcement - Travel Discounts
Discounted Travel to 2018 OGRA Conference February 25 - 28, 2018
With the holiday season now in the rear-view mirror it’s time to look ahead to the winter months. The OGRA Conference is an annual winter tradition like no other and the 2018 edition promises to be the best one yet. In order to make winter travel to Toronto easier, OGRA has secured some discounted rates for out-of-towners looking to fly in. Be sure to use these promo codes when making travel arrangements!
6H8ZR991 OGRA18
Request for Municipal Delegations
The deadline to submit a municipal delegation request with provincial officials is quickly approaching! To ensure that your request is given adequate consideration by the Province, please submit any requests by January 15th. Submit a delegation request here.
Have a look at the OGRA Career Hub. Where you look for a career, not just a job.
Join the conversation at the OGRA Interchange
The mandate of the Ontario Good Roads Association is to represent the transportation and public works interests of municipalities through advocacy, consultation, training and the delivery of identified services.
From: AMO Communications [mailto:[email protected]] Sent: Thursday, January 04, 2018 10:00 AM To: Catherine LeMesurier Subject: AMO WatchFile - January 4, 2018
January 4, 2018
In This Issue - Cannabis implementation. - New Municipal Asset Management Planning Regulation in place. - Proclamation of Ontario Immigration Act, 2015 and its regulations. - Ontario announces funding for Greenhouse Gas (GHG) Reductions. - Ontario Commuter Cycling Program. - Green Commercial Vehicle Program. - Green Ontario Fund. - January 17, 2018 - bookings open for AMO Conference. - January 20, 2018 - Bill 68 workshop. - Special events - How do you handle them? - New Year, new budget - register for the ROMA Conference. - Inspire your staff to save energy with an Energy Awareness Program. - Careers with AMO and Ontario Public Service. Provincial Matters Ministry of Finance advises that with the confirmation of a two-year Federal/Provincial and Territorial Framework for revenue sharing, the Ministry will be working with AMO on a “reasonable distribution of the province’s share of the federal excise tax revenue.” Province is acknowledging that together there will be upfront incremental costs to managing legalization. Minister Sousa’s letter to Heads of Councils spoke as well to the retail and distribution system and the initial store siting. AMO will be working with MoF on the learnings from the work to date on the initial phase. Members should watch for future Policy Updates. A new municipal asset management planning regulation took effect January 1, 2018, although no provisions take immediate effect. O. Reg. 588/17 sets out new, phased-in timelines and requirements for both mandatory strategic asset management policy and move to service level asset management plans for all municipal infrastructure assets by 2024. Check out AMO’s policy update for more information. The Ontario Immigration Act, 2015 and its regulations came into force on January 1, 2018. “The Ontario Immigration Act’s regulations strengthen the transparency, accountability, and consistency of the Ontario Immigrant Nominee Program and ensures Ontario has a reliable, responsive, and effective immigrant selection program.” The provincial government has made several funding announcements supported by Ontario’s Cap and Trade program in the past few weeks. Municipal governments, businesses and residents are eligible for these funds to reduce GHG emissions. Announcements of successful projects under the Ontario Municipal Greenhouse Gas Challenge Fund are expected in the New Year. Cycling program funding announced on December 4th doubled the investment in municipal cycling facilities, such as bike lanes, by providing $93 million this year to municipalities. The program is slated to continue over four years and all municipal governments are eligible to apply. The Minister of Transportation announced the Green Commercial Vehicle Program with funding incentives to businesses and municipalities of up to 50 per cent of eligible vehicles. Purchases after September 1, 2017 are eligible. Applications will open in early 2018. The Minister of Environment and Climate Change announced $377 million in funding to help Ontario residents, businesses and industry to reduce their carbon footprint through building upgrades. For more information, visit GreenON. Eye on Events The 2018 AMO AGM and Annual Conference will be held in Ottawa from August 19 - 22, 2018. AMO has negotiated Conference rates at eight hotels. In order to ensure the booking process goes smoothly on January
17, 2018 at 10:00 a.m., please review the guestroom booking details in full and make note of all deposit and cancellation policies for the individual properties. All of Ontario’s municipal councils will be impacted by Bill 68, but does your municipality have a plan on how to handle these changes and impacts? Join AMO as we explore the impacts, challenges and opportunities these changes will have on Saturday, January 20, 2018. Space is limited, register today! Special events are an important part of your community. Serious injuries can ruin an otherwise successful event. This session will focus on mitigating the risks of special events including when an event goes viral. Join us online on March 21, 2018 for a free one-hour webinar led by Barb Szychta, VP, Risk Management Services, Frank Cowan Company and Sergeant Glenn Hadley from the London Police Service. ROMA Speaks 2018 is fast approaching - there is still time to register for the conference designed by, and for, rural municipalities. LAS LAS’ Train-the-Trainer Workshops equip you with resources to kick-start your own Energy Awareness Program. These low-cost workshops focus on human behaviour, and are coming to Burlington, Exeter, Peterborough, and Brockville. Sign up today as space is limited. Careers Policy Intern - AMO. Assisting senior advisors and the Director of Policy, the successful candidate will support AMO’s policy development process. Please apply in confidence to: [email protected] by Friday, January 19, 2018 at 12 noon. Senior Policy Advisor - Ontario Public Service. Location: Ministry of Transportation, 777 Bay St, Toronto. Additional information: 6 Permanent; 1 Temporary, duration up to 18 months (with the possibility of extension); and, 2 Temporary, duration up to 12 months (with the possibility of extension). Please apply online, only, by Thursday, January 18, 2018, by visiting Ontario Public Service Careers and entering Job ID 116474 in the Job ID search field. Manager, Municipal Governance / Manager, Municipal Structures - Ontario Public Service. Location: Ministry of Municipal Affairs, Local Government Policy Branch, Toronto. Duration: 2 Permanent. Please apply online, only, by Wednesday, January 17, 2018, by visiting Ontario Public Service Careers. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
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From: Great Lakes and Water Policy Section (MNRF) [mailto:[email protected]] Sent: Thursday, December 21, 2017 3:00 PM To: Great Lakes and Water Policy Section (MNRF) Subject: Notification of Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017 Receiving Royal Assent
Ministry of Natural Resources and Forestry
Water Resources Section
Natural Resources Conservation Policy Branch
Policy Division
Ministère des Richesses naturelles et des Forêts
Section des ressources en eau
Direction des politiques de conservation des richesses naturelles
Division de l’élaboration des politiques
Ministère des Richesses naturelles et de la Foresterie
TO: All Stakeholders involved in the Conservation Authorities Act Review
RE: Notification of Bill 139, the Building Better Communities and Conserving Watersheds Act,
2017 Receiving Royal Assent
I am pleased to inform you that Bill 139, the Building Better Communities and Conserving Watersheds
Act, 2017 that proposes amendments to the Conservation Authorities Act has been passed by the
Ontario Legislature and has officially received Royal Assent. In addition to the amendments to the
Conservation Authorities Act, the legislation also contains changes related to the Local Planning Appeals
Tribunal.
The passing of this legislation highlights the completion of the multi-year review of the Conservation
Authorities Act and is part of a comprehensive suite of proposed changes resulting from the review. The
amendments modernize the Act to strengthen oversight and accountability in conservation authority
decision making, increase clarity and consistency in conservation authority roles and responsibilities,
improve collaboration and engagement, modernize funding mechanisms, and provide flexibility for
conservation authorities to adapt to changing circumstances and challenges in the future.
The passing of this legislation is an important achievement that will provide ongoing benefits to
Ontarians. While some updated provisions will come into force immediately, other provisions will be
phased in over the coming years as supporting regulations and policy is developed. My ministry will
continue to engage interested parties to assist in the development of these regulations, policies and
guidelines.
If you have any questions regarding the legislative process or the implementation of the amendments,
please contact the Water Resources Section at [email protected].
Thank you again for your support and participation in the review.
Jennifer Keyes Manger, Water Resources Section Policy Division Ministry of Natural Resources and Forestry
From: Tracy Roxborough [mailto:[email protected]] Sent: Thursday, December 14, 2017 3:38 PM To: Karen Desroches Cc: Jack Contin; Jonathan Main; Victoria Ervick Subject: Sustainable Severn Sound's (SSS) December E-News! Hi Karen, Please forward the E-News Bulletin to all staff and all Council as requested by the Sustainability Committee and the Town’s representatives, Councillor Contin and Councillor Main. Thanks, and have a great afternoon.
Read the Full Article by Clicking Here or
by visiting http://www.sustainablesevernsound.ca/news-article.php?id=29
________________________________________
You have received this message as a municipal project partner and/or community supporter, or because
have subscribed to our newsletter list through our website http://www.sustainablesevernsound.ca If
you would like to be removed from the list you can Unsubscribe Here.
Tracy Roxborough Sustainability Coordinator P: 705.526.1371 x. 112 F: 705.526.4993 P.O. Box 8, 105 Fourth Street Midland, ON L4R 4K6
www.sustainablesevernsound.ca twitter @sustainsevsound
Sustainable Severn Sound (SSS) is a regional sustainability program supported by seven of the municipalities in the Severn Sound area (Towns of Midland and Penetanguishene, Townships of Georgian Bay, Severn, Oro-Medonte, Tiny and Tay). This project also receives in-kind support from the North Simcoe Community Futures Development Corporation (NSCFDC), the Severn Sound Environmental Association (SSEA), the Simcoe-Muskoka District Health Unit (SMDHU), and is proudly supported in part by the County of Simcoe.
General Committee CIP 1 Pending Tenders - Various January 8, 2017 Report OP2018-CIP01
STAFF REPORT
DEPARTMENT/FUNCTION: Operations/Maintenance CHAIR: Councillor G. MacDonald DATE: January 3, 2018 REPORT NO: OP2018-CIP01
Pending Tenders - Various INFORMATION ITEM: The Town currently has the following tenders pending:
Tender Description Closing Date Traffic Line Painting Wednesday, January 17, 2018 Transit Bus Wednesday, January 17, 2018 Sound System for NSSRC Wednesday, January 17, 2018 It is anticipated that the recommendation reports with the tender results will be forwarded to Council at the January 22, 2018 meeting. SUSTAINABILITY: Does not apply to this report. COUNCIL’S STRATEGIC PLAN: Does not apply to this report. Prepared by: Shawn Berriault, Director of Operations, Parks and Facilities Reviewed by: John Skorobohacz, Chief Administrative Officer cc: R. Dalziel, Manager of Maintenance Operations
____ Information Report CL-2017-42 1 Tag Day – Proclamation – Flag Raising Report Council Information Package
STAFF REPORT
DEPARTMENT: Administration CHAIR: Councillor J. Contin DATE: December 4, 2017 SUBJECT: CL-2017-42 TAG DAYS/ PROCLAMATIONS/FLAG
RAISINGS – DECEMBER REPORT RECOMMENDATION: THAT the Tag Days/Proclamations/Flag Raising Information Report for the Month of December, 2017 be received as information. BACKGROUND: At the meeting of Council held on May 26, 2014, Council adopted policies whereby proclamations were delegated to the Mayor’s office and the assignment of tag days and flag raisings were delegated to the Clerk. The Clerk is to provide a monthly report on these activities. ANALYSIS: The following Tag Days/Proclamations/Flag Raisings were granted in December 2017: Tag Days
724 Midland Lions Air Cadets - May 11 and 12, 2018; and November 19 and 20, 2018, Gateway Centre for Learning - June 8 and 9, 2018; and September 7 and 8, 2018 Georgian Bay School of Dance - April 6 and 7, 2018 Images Dance Company - September 14 and 15, 2018 North Simcoe Girls Hockey Association - October 26 and 27, 2018 Skate Midland - December 8 and 9, 2017 Wendat Community Programs - May 4 and 5, 2018; and September 21 and 22, 2018 Midland Minor Baseball – June 15 and 16, 2018
Proclamations
Crime Stoppers Month – January 2018 Eating Disorder Awareness Week – February 1-7, 2018
Flag Raising
Crime Stoppers Month – January 2018 Prepared by: Catherine LeMesurier, Executive Assistant to the Director of Corporate
Services/Solicitor, Clerk and Mayor Approved by: Karen Desroches, Clerk
Ministry of Municipal Affairs Office of the Minister 777 Bay Street, 17th Floor Toronto ON M5G 2E5 Tel.: 416 585-7000 Fax: 416 585-6470
Ministère des Affaires municipales Bureau du ministre 777, rue Bay, 17e étage Toronto ON M5G 2E5 Tél. : 416 585-7000 Téléc. : 416 585-6470
Ministry of Government and Consumer Services Office of the Minister 6th Floor, Mowat Block 900 Bay Street Toronto, ON M7A 1L2 Tel.: 416-212-2665 Fax: 416-326-1947
Ministère des Services gouvernementaux et des Services aux consommateurs Bureau du ministre 6e étage, Edifice Mowat 900, rue Bay Toronto, ON M7A 1L2 Tél. : 416 212-2665 Téléc.: 416 326-1947
MGCS3766MC-2017-797
December 15, 2017 Dear Heads of Municipal Councils: We are pleased to provide an update on Bill 59, Putting Consumers First Act (Consumer Protection Statute Law Amendment), 2017. Bill 59 made amendments to the City of Toronto Act, 2006 and the Municipal Act, 2001. Upon proclamation, these amendments will allow local municipalities to regulate the location and number of payday loan establishments. We would like to inform you that the government has proclaimed these sections into force effective January 1, 2018. During consultations to inform the development of Bill 59, the government heard from municipalities that there was interest in an expanded municipal authority to regulate payday lenders. As a government we have listened. We thank municipal leaders for your contributions to protecting consumers and your communities. Additional regulatory changes to strengthen protection for consumers using payday loans and cheque-cashing services will come into force on July 1, 2018 and include the following:
• It will be mandatory for payday lenders to provide borrowers with an extended payment plan if borrowers take out three or more loans with the same lender within a 63-day period.
• Payday lenders can only lend up to 50 per cent of a borrower’s net pay per loan. • The cost of borrowing a payday loan must be disclosed as an annual percentage
rate in advertisements and agreements. • The maximum fee for cashing government-issued cheques will be capped at $2
plus one per cent of the face value of the cheque, or $10, whichever is less. • It will be mandatory for cheque cashing service providers to provide a receipt
when cashing government-issued cheques.
…/2
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If you have any questions about the amendments, you may contact Ann Misetich, Manager of Consumer and Business Policy via email at [email protected] or by telephone at 416-326-8868. Thank you for your continued support of strengthening financial protection for consumers in Ontario’s communities. We look forward to continuing to work with you on this important initiative in the future. Sincerely,
Tracy MacCharles Bill Mauro Minister of Government and Consumer Services Minister of Municipal Affairs c: Municipal Clerks/CAOs
MEDIA RELEASE
Cruise Ship Industry Group receives support to develop Great Lakes cruising in Ontario
FOR IMMEDIATE RELEASE
(MIDLAND, ON) The Cruise Ship Industry Group (CSIG) received an early Christmas
present this week from the Ontario Ministry of Tourism, Culture and Sport, in the form of
a $250,000 grant. The grant will be used to support Ontario’s Great Lakes cruising
industry, including the development of an Ontario Cruise Ship Industry Business Case.
“This is fantastic news for Midland and all of our partner CSIG municipalities.” said
Mayor Gord McKay. “This grant gives us the ability to fully assess what is happening
with the growing cruise ship industry, and to develop a robust business case and strate-
gy to significantly increase cruise ship tourism in our region and throughout the Great
Lakes. I am especially pleased that we are partnering with the province and Ontario
municipalities around the Great Lakes to make this happen”
These feelings were shared by mayors from the many other Ontario port municipalities.
“As the largest port on the St. Lawrence Seaway, Thunder Bay has a rich heritage in shipping and our tourism industry is growing in leaps and bounds. We very much welcome this funding announcement.” said Thunder Bay Mayor Keith Hobbs. “The City of Windsor is pleased to be a port with the Great Lakes program and we are grateful to see the growth in the number of passenger ships choosing our desti-nation to disembark,” said Windsor Mayor Drew Dilkens. "The funding announcement for the Cruise Ship Industry Business Case Study is great news for my community and the other Great Lakes ports. Now we will be able to assess the economic impact of the industry and develop our infrastructure accord-ingly," said Town of Northeastern Manitoulin and the Islands Mayor, Al MacNevin. “Working with other Ontario ports of call, the province, the Great Lakes Cruising Coa-lition and Cruise Ontario, we are excited to be part of the development of a feasibility study and identification of infrastructure needs to continue to grow and support the cruise ship industry,” said Parry Sound Mayor Jamie McGarvey. “The Great Lakes offer a tremendous tourism opportunity and Sault Ste. Marie is very excited to be a part of this project. We look forward to working with our fellow Great Lake communities to develop this opportunity and we are confident that it will be a very productive effort,” said Christian Provenzano, Sault Ste. Marie Mayor.
“Welcoming cruise ship tourists is an exciting prospect for Kingston and many other communities on the Great Lakes,” said Mayor Bryan Paterson. “This grant is an im-portant first step in order to understand the potential market opportunity and I’m ex-cited to see what we will learn from this study.”
Working closely with the Great Lakes Cruise Coalition (GLCC) and its Canadian arm,
Cruise Ontario (CO), CSIG will develop a business case that identifies the current state
and future prospects of Ontario’s Great Lakes cruise ship industry, create a strategy to
guide the development of a successful industry and identify the needed infrastructure
improvements to ports and port attractions.
“Our government is pleased to support the development of a business case and strate-gy that will help to grow the cruise ship industry on the Great Lakes. This is another step we are taking to boost tourism in this province, and I look forward to seeing the results of the study and what the future holds for Midland and our Great Lakes communities.” Eleanor McMahon, Minister of Tourism, Culture and Sport.
CSIG is made up of representatives from the following Ontario port cities: Kingston;
North East Manitoulin (Little Current); Parry Sound; Sault Ste. Marie; Thunder Bay; To-
ronto; Windsor and Midland.
For media enquiries, please contact:
Randy Fee | Communications & Marketing Coordinator
Town of Midland | 575 Dominion Avenue, Midland, ON L4R 1R2
P: 705-526-4275 x2264 | C: 705-527-9245 | [email protected] | www.midland.ca
THE CORPORATION OF THE TOWN OF MIDLAND
Ad Hoc Governance Review - 1 - September 29, 2017 Committee Meeting
575 Dominion AvenueMidland, ON L4R 1R2 Phone: 705-526-4275
Fax: 705-526-9971 [email protected]
Report of the Ad Hoc Governance Review Committee Meeting held October 12, 2017, at 2:00 pm in the Municipal Office Council Chamber. Present: Councillor G. Canning (Chair)
Councillor G. MacDonald (Vice-Chair) Mayor G. McKay J. Skorobohacz, Chief Administrative Officer K. Desroches, Clerk
Regrets: Councillor C. Oschefski 1. Call to Order Councillor G. Canning called the meeting to order. 2. Declarations of Pecuniary Interest
No declarations were made. 3. Review of Minutes
The Committee reviewed the report of the meeting held September 29, 2017 following which a verbal motion was, Moved by G. McKay Seconded by G. Canning
THAT the Minutes of the Ad Hoc Governance Review Committee Meeting held September 29, 2017, be adopted as printed and circulated.
CARRIED. 4. Review of Committee/Boards
a) Recap of recommendations from September 29, 2017 Meeting
The Committee reviewed a brief written summary of its discussions from the September 29th meeting. The Committee reaffirmed its discussions and recommendations respecting the Town’s various statutory, advisory and ad hoc committees/boards.
Ad Hoc Governance Review - 2 - October 12, 2017 Committee Report
b) Review of External Committees
The Committee reviewed a chart depicting the various external committees/boards that exist for the purpose of overseeing and managing publically funded facilities and/or programs within the Town and the immediate surrounding area.
The Committee also considered the mandate of the external committees/boards, respectively, with a focus on how each aligns with Council’s strategic priorities, and made recommendations respecting the appointment of Council members to each.
The Clerk advised that the Committee’s recommendations respecting the external committees/boards review would be included in the comprehensive report being prepared for Council’s consideration at a future meeting.
5. Committees/Boards Terms of Reference Template
The Committee reviewed a draft Terms of Reference template that, once approved, would establish a standardized Terms of Reference format for the Town’s statutory, advisory and ad hoc committees/boards. The draft template included specific criteria the Committee identified as essential to every Terms of Reference. The Committee proposed a number of amendments to the draft Terms of Reference. The Clerk was directed to amend the draft template to reflect the recommended changes, for the Committee’s consideration at its next meeting.
6. Adjournment and Next Meeting
The meeting adjourned at 3:54 p.m. Thursday, October 26, 2017 at 10:00 am. Karen Desroches Clerk
THE CORPORATION OF THE TOWN OF MIDLAND
Ad Hoc Governance Review - 1 - October 26, 2017 Committee Meeting
575 Dominion AvenueMidland, ON L4R 1R2 Phone: 705-526-4275
Fax: 705-526-9971 [email protected]
Minutes of the Ad Hoc Governance Review Committee meeting held November 23, 2017 at 9:30 a.m. in the Municipal Office Council Chambers. Present: Councillor G. Canning Councillor G. MacDonald Councillor C. Oschefski J. Skorobohacz, Chief Administrative Officer A. Sidhu, Director of Corporate Services/Solicitor K. Desroches, Clerk Regrets: Mayor G. McKay 1. Call to Order Councillor G. Canning called the meeting to order. 2. Declaration of Pecuniary Interest No declarations were made. 3. Review of Minutes
The Committee reviewed the report of the meeting held October 26, 2017, following which a verbal motion was,
Moved by C. Oschefski Seconded by G. MacDonald
THAT the Minutes of the Ad Hoc Governance Review Committee Meeting held October 26, 2017, be adopted as printed and circulated.
CARRIED. 4. Midland Seniors Council
The Committee received as information a letter dated October 15, 2017 from Ms. E. O’Connor and Mr. R. Wackerlin, Midland Seniors Council, highlighting the Midland Seniors Council’s achievements over the past years in response to proposed changes resulting from the Council Committees/Boards review that could potentially impact the future of the Midland Seniors Council. The Committee received as information a letter dated October 30, 2017, from E. O’Connor, Chair, Midland Seniors Council, raising concerns regarding the future standing of the Midland Seniors Council.
Ad Hoc Governance Review - 2 - November 23, 2017 Committee Report
5. Draft Report CL-2017-XX Governance Review Ad Hoc Committee Council Committees/Boards Review – Findings and Recommendations
The Committee reviewed a draft report summarizing the Council Committees/Boards examination process and confirming the recommendations resulting from the review as follows: 1. That the Ad Hoc Governance Committee Terms of Reference be
adopted as amended; 2. That the work of the current Committee of Adjustment, Sign Variance
Committee and Property Standards and Fence Viewing Committees be consolidated into a single committee.
3. That the Members of Council be removed from the following
committees. Property Standards and Fence Viewing Committee Midland Public Library Board Boys and Girls Club Board of Directors Huronia Museum Board Midland Cultural Centre Inc. Board
4. That the Business Improvement Area Board be requested to develop
Terms of Reference to better define its mandate and purposes.
6. That the following Committees be dissolved Active Transportation Committee Buttertart Festival Steering Committee Snowmobile Advisory Committee Seniors Council?
7. That public representation on the Audit Committee be increased
from two (2) public members to three (3) public members.
8. That the Canada Day Committee be removed from the Council Appointments By-law.
9. That the Terms of Reference for the Midland Penetanguishene
Transit Committee be revisited within 6 to 8 months (following the current Transit Review)
10. That the Municipal Aboriginal Relations Committee be directed to
revisit its mandate and report back to Council.
11. That future attendance of Council Members and/or Town staff at any external Committee meetings be based on the nature of the agenda topics (attending when topics relate specifically to Town matters).
Ad Hoc Governance Review - 3 - November 23, 2017 Committee Report
The CAO provided a detailed synopsis of the proposed Council and Committee of the Whole meeting structure and the benefits and efficiency of this model in advancing the business of Council. The Committee reaffirmed its support for the proposed concept. The Clerk and the CAO provided clarification and responded to questions raised by the Committee. The Committee received a handout providing an update on the efforts of staff to incorporate the Terms of Reference for the Town’s various Boards and Committees into the Terms of Reference template, and highlighting some of the challenges encountered. The Clerk advised that staff will continue to integrate the Terms of Reference for the Town’s statutory, advisory and ad hoc committee’s into the template for the Committee’s review at its next meeting.
6. Next Meeting December 14, 2017 at 3:30 p.m. 7. Adjournment There being no further business, the meeting adjourned at 10:25 a.m.
THE CORPORATION OF THE TOWN OF MIDLAND
Ad Hoc Governance Review - 1 - December 14, 2017 Committee Meeting
575 Dominion AvenueMidland, ON L4R 1R2 Phone: 705-526-4275
Fax: 705-526-9971 [email protected]
Minutes of the Ad Hoc Governance Review Committee meeting held December 14, 2017 at 3:30 p.m. in the Municipal Office Harbourview Room. Present: Councillor G. Canning (Chair) Mayor G. McKay *
Councillor G. MacDonald Councillor C. Oschefski A. Sidhu, Director of Corporate Services/Solicitor** K. Desroches, Clerk Also present: F. Baldwin, member, Midland Seniors Council and Midland Active
Transportation Advisory Committee * Departed upon conclusion of discussion on Item 4. ** Departed the meeting upon conclusion of discussion on Item 7. 1. Call to Order Councillor G. Canning called the meeting to order. 2. Declaration of Pecuniary Interest No declarations were made. 3. Review of Minutes
The Committee reviewed the report of the meeting held November 23, 2017, following which a verbal motion was,
Moved by G. MacDonald Seconded by G. McKay
THAT the Minutes of the Ad Hoc Governance Review Committee Meeting held November 23, 2017, be adopted as printed and circulated.
CARRIED. 4. Midland Seniors Council
The Committee reviewed a correspondence received December 8, 2017 from Ms. E. O’Connor, Midland Seniors Council, identifying how the Committee believes the objectives of the Midland Seniors Council align with each of the Town of Midland’s strategic priorities and service delivery strategies.
Ad Hoc Governance Review - 2 - December 14, 2017 Committee Report
The Committee agreed that the range of objectives outlined by the Midland Seniors Council was too broad and, consequently, would impede the Committee’s ability to successfully achieve its goals. The Committee recommended the Midland Seniors Council narrow its objectives by aligning its mandate with the Town’s Healthy and Sustainable Community priority.
5. Midland Active Transportation – Position Paper
The Committee received as information a correspondence dated December 14, 2017, from Councillor J. Main, on behalf of the Active Transportation Advisory Committee, detailing how the Committee believes it objectives align with the Town of Midland’s strategic priorities. The Committee received as information a letter dated December 14, 2017, from Dr. C. Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit, urging Council to continue to support the Midland Active Transportation Advisory Committee as a committee of Council.
6. Midland Public Library Board – Proposed Composition and Governance
The Committee reviewed a correspondence received November 27, 2017, from the Midland Public Library Board detailing a proposed governance model that broadens the Board’s authority as it relates to the governance and selection of library board members. The Director of Corporate Services and the Clerk provided clarification regarding legislative requirements under the Public Libraries Act. The Committee did not support the proposed governance model as presented and recommended the Board develop a structure that aligns and complies with the requirements set out in the Ontario Public Libraries Act.
7. Newmarket – Tay Power Distribution and Town of Midland
Municipal Advisory Committee – Terms of Reference The Committee reviewed the Terms of Reference for the Newmarket-Tay Power Distribution and Town of Midland Advisory Committee. The Committee expressed support of the proposed Terms of Reference as presented and directed staff to incorporate same into the standardized Terms of Reference template for Council’s consideration.
Ad Hoc Governance Review - 3 - December 14, 2017 Committee Report
8. Draft Report CL-2017-46 Governance Review Ad Hoc Committee Council Committees/Boards Review - Findings and Recommendations
The Committee reviewed draft Report CL-2017-46 from K. Desroches, Clerk, summarizing the Council Committees/Boards examination process and confirming the recommendations resulting from the review. The Committee proposed the following amendments to the recommendations contained within the report:
o Amend recommendation #3 by adding the Midland Seniors Council. o Amend recommendation #5 by removing reference to the Midland
Seniors Council.
o Remove recommendation #9 as it relates to the Aboriginal Relations Committee.
o Amend recommendation #10 to read as follows: That future
attendance of Council Members and/or Town staff at any external Committee meetings be based on the nature of the agenda topics (attending when topics relate specifically to Town matters).
Add the following recommendation: That the Midland Seniors Council be requested to develop Terms of
Reference that better define its mandate and purposes with a focus on the Town of Midland’s Healthy and Sustainable Community strategic priority.
That the Terms of Reference for the Governance Review Ad Hoc
Committee be adopted as amended.
The Committee further recommended that the standardized Terms of Reference template be amended to include the requirement that all public appointees to the Town’s boards and committees must be a resident and/or property owner within the Town of Midland. This provision would apply to all the Town’s committees/boards unless the Terms of Reference for a particular committee/board stipulates otherwise.
9. Next Meeting January 4, 2018 at 9:00 a.m. 10. Adjournment There being no further business, the meeting adjourned at 5:10 p.m. Karen Desroches, Clerk
Safety, Licensing Appeals and Standards Tribunals Ontario Ontario Civilian Police Commission 20 Dundas Street West
5th Floor, Suite 530
Toronto ON M5G 2C2
Tel.: 416-314-3004 Fax: 416 -314-0198 Toll Free Tel: 1 888 515-5005 Toll Free Fax: 1 888 311-7555 Website: www.slasto.gov.on.ca
Tribunaux de la sécurité, des appels en matière de permis et des normes Ontario Commission civile de l’Ontario sur la police 20, rue Dundas Ouest
5e étage, Bureau 530
Toronto ON M5G 2C2
Tél. : 416-314-3004 Téléc. : 416-314-0198 Sans frais Tél. : 1 888 515-5005 Sans frais Téléc : 1 888 311-7555 Site web: www.slasto.gov.on.ca
December 29, 2017
Sent via email Dear Mr. Skorobohacz and Mr. Dixon: Re: PSA – Section 40 Disbandment Process
The Commission is in receipt of your application under s. 40 of the Police Services Act
(PSA) dated November 7th, 2017. The application pertains to a proposal to disband the
Midland Police Service (MPS).
At the outset, the Commission would like to make it clear that municipalities subject to s. 4(1) of the PSA are responsible for providing adequate and effective police services in accordance with their needs. Pursuant to s. 5(1) of the PSA, municipal councils may discharge their responsibility for providing police services in a variety of ways. For example, they may establish their own police services or they may contract with the OPP, as Midland is now proposing to do. Broad decisions about how to provide adequate and effective policing in a municipality are decisions made by elected municipal councils. Police Services Boards provide local governance of municipal police services or—in the case of OPP contract policing—provide advice to the local OPP detachment commander. The Commission does play a role where a municipal police services board seeks to terminate the employment of police officers for the purposes of abolishing or reducing the size of an existing municipal police force. S. 40 of the PSA provides the following:
Reduction or abolition of police force
40. (1) A board may terminate the employment of a member of the police force for the purpose of abolishing the police force or reducing its size if the Commission consents and if the abolition or reduction does not contravene this Act.
Criteria for Commission’s consent
(2) The Commission shall consent to the termination of the employment of a member of the police force under subsection (1) only if,
(a) the member and the board have made an agreement dealing with
severance pay or agreed to submit the matter to arbitration; or
(b) the Commission has made an order under subsection (3).
Order imposing arbitration
(3) If the member and the board do not make an agreement dealing with severance pay and do not agree to submit the matter to arbitration, the Commission, if it is of the opinion that it would be appropriate to permit the abolition of the police force or the reduction of its size, may order the member and the board to submit the matter to arbitration and may give any necessary directions in that connection.
Arbitration
(4) Section 124 applies to an arbitration referred to in this section with necessary modifications. R.S.O. 1990, c. P.15, s. 40.
S. 40(1) requires consent of the Commission in relation to the termination of employment of officers employed by municipal police services where a decision to abolish or reduce a force has been made. There is no provision in the PSA that requires the Commission to grant its permission for a municipality to contract with the OPP for policing services.
The Commission no longer has a practice direction dealing with s. 40 applications. Such applications are now dealt with on a case-by-case basis. The current practice for dealing with requests under s. 40 is for municipalities to provide the Commission with a written submission. The Commission will seek to determine s. 40 applications on the basis of written submissions, but reserves the right to hold a hearing if required. A hearing will typically not be required where affected employees consent to the proposed severance package or are in arbitration. Again, decisions to abolish municipal police services are made locally, with the narrow issue of termination of employment of individual members requiring Commission approval. The Commission also notes that it has no role to play in assessing the financial merits of the proposal to contract with the OPP. The decision on the financial merits and/or drawbacks of contracting with the OPP and winding-up the existing police is one which is entirely within the purview of the municipal government.
The Midland Application Midland has clearly indicated its intention to contract with the OPP by way of Resolution No. 2017-368 dated September 6, 2017. The Midland brief contains extensive information going back to 2013 in relation to discussions about OPP policing. In the present situation, the Commission accepts the judgment of the Board and Municipality that the OPP will carry out adequate and effective policing in full compliance with the PSA and its regulations. Included within Appendix C of the Midland brief is an OPP Contract Policing Proposal dated February 6, 2017 which clearly states: “This proposal is based on the level of policing services required to provide adequate and effective policing as set out in Regulation 3/99 of the PSA, Adequacy and Effectiveness of Police Services”. The November 7, 2017 letter from the Chief Administrative Officer and the Board Chair indicates: “Evidence indicates that if the Town of Midland accepts the OPP proposal for municipal policing there will be a significant annual financial benefit with no degradation in policing.” As noted, it is not for the Commission to weigh in on the financial aspects of OPP contract policing versus municipal police services—that is a decision to be made locally. The Board/Midland brief sets out extensive detail on the study of policing options in Midland and public consultation on those options. The brief includes a document entitled “Public Information Session Notes” which details questions/comments made at public information sessions on August 23, 2017. The brief notes that council held a Special Meeting on September 6, 2017 which provided a further opportunity for public comment on the OPP proposal which was later adopted by Council. The Municipality has chosen to contract with the OPP. The Commission has no reason to question the ability of the OPP to comply with the PSA and regulations. However, the Commission’s primary responsibility under s. 40 is to determine whether or not to consent or withhold consent on the narrow issue of termination of employment of members of a police force. Deciding the issue of terminations under s. 40(1) will require some further documentation. A supplemental letter dated November 7, 2017 appended to the Midland application includes letters from the Midland Police Association (MPA), the Chief of Police, the Senior Officers’ Association, and the Chair of the Board. In his letter, the Chair of the Board indicates that the Board “fully understands its obligations under section 40…particularly the obligation to treat fairly and reasonably any employee who does not transfer to the OPP and whose employment is terminated as a result”. The Board Chair’s letter also notes the Board’s “…willingness to have any outstanding differences resolved through arbitration.” The Commission appreciates the Board’s letter, however the Commission will require confirmation that severance arrangements with employees have been made before it can
consent to termination of their employment. The Commission must be satisfied that the factors set out in s. 40(2) are met. Correspondence from the Associations and the Chief make it clear that agreements have not been reached as of the date of the application. In light of all of the above, the Commission is willing to grant conditional consent for the Board to move forward with its plans to disband the MPS and to take further steps in relation to termination. However, the Commission will need confirmation that severance matters have been settled in accordance with collective agreements or varied or waived or, alternately, that any disagreement between the Board and its employees will be going to binding arbitration. The Commission will also need corresponding confirmation that severance with the Chief and any other employees who may not be covered by collective agreements has been agreed upon or sent to arbitration. The Commission would be satisfied that the factors in s. 40(2) have been met upon receipt of a further letter from the Board indicating which specific employees it seeks to terminate and corresponding letters from the Associations, the Chief, and any other employees covered by separate contracts confirming that severance agreements are in place. The Commission does not require complete details of any severance agreements, rather it needs confirmation that both the Board and its employees have entered into final agreements or have agreed to submit any disagreements to arbitration. We trust that the foregoing is satisfactory and look forward to receiving the additional information requested. If further clarification is required, a case conference may be scheduled upon request. Please contact the Commission if you have any further questions. Yours truly,
D. Stephen Jovanovic Associate Chair
C. Mike Osborne, Chief, Midland Police Service Ron Wheeldon, President, Senior Officers Association Adam Hawes, President, Midland Police Association Angela Grenier, Sr. Executive Assistant, Town of Midland
