COUNCIL AGENDA - Manawatu District...Jul 25, 2019 · Presentation from Matt Williams, Project Development Engineer - Roading. 7.2 2019-20 ROADING PROGRAMME : Presentation from John

COUNCIL

AGENDA

Meeting to be held

THURSDAY 25 JULY 2019 8.30AM

In the Manawatū District Council Chambers, 135 Manchester Street, Feilding

Richard Templer Chief Executive

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Council logo

MEMBERSHIP

Chairperson

Her Worship the Mayor, Helen Worboys

Deputy Chairperson

Deputy Mayor, Michael Ford

Members

Councillor Steve Bielski Councillor Stuart Campbell Councillor Barbara Cameron Councillor Shane Casey Councillor Hilary Humphrey Councillor Phil Marsh Councillor Andrew Quarrie Councillor Alison Short Councillor Howard Voss

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ORDER OF BUSINESS

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1. MEETING OPENING

Sarah McMenamin of St John’s Anglican Church will open the meeting in prayer

2. APOLOGIES

3. REQUESTS FOR LEAVE OF ABSENCE

There are no requests for leave of absence.

4. CONFIRMATION OF MINUTES

Draft resolution

That the minutes of the Council meeting held 20 June 2019 be adopted as a true and correct record.

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5. DECLARATIONS OF INTEREST

Notification from elected members of:

5.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and

5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

6. PUBLIC FORUM

There are no public forum requests for this meeting.

7. PRESENTATIONS

7.1 2018-19 CHIP SEAL PROGRAMME

Presentation from Matt Williams, Project Development Engineer - Roading.

7.2 2019-20 ROADING PROGRAMME

Presentation from John Jones, Roading Manager

8. NOTIFICATION OF LATE ITEMS

Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if:

8.1 The Council by resolution so decides; and

8.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting.

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9. RECOMMENDATIONS FROM COMMITTEES

There are no recommendations from committees

10. MINUTES OTHER COMMITTEES – FOR INFORMATION

10.1 COMMUNITY FUNDING COMMITTEE

Draft minutes of meeting held 16 July 2019.

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11. OFFICER REPORTS

11.1 MANAWATU DISTRICT COUNCIL STATEMENT ON CLIMATE CHANGE

Report of the Chief Executive dated 4 July 2019.

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11.2 PROPOSED ROAD STOPPING 424 LETHBRIDGE ROAD

Report of the General Manager – Corporate and Regulatory dated 3 July 2019.

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11.3 ELECTED MEMBERS ALLOWANCES AND EXPENSE REIMBURSEMENT POLICY 2019-2022

Report of the General Manager – Corporate and Regulatory dated 24 June 2019

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11.4 NEW ZEALAND COMMUNITY TRUST FUNDING APPLICATION

Report of the General Manager – Community and Strategy dated 11 July 2019.

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11.5 MINUTES FROM COMMUNITY COMMITTEES

Report of the General Manager – Community and Strategy dated 25 June 2019

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12. CONSIDERATION OF LATE ITEMS

13. PUBLIC EXCLUDED BUSINESS

COUNCIL TO RESOLVE:

That the public be excluded from the following parts of the proceedings of this meeting, namely:

a) Minutes Other Committees – For Information b) Awahuri Forest-Kitchener Park Deed of Agreement c) Property at 139 and 145 South Street, Feilding

That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

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General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

a) Minutes Other Committes for Information

Section 7(2)(a) – to protect the privacy of natural persons, including that of deceased natural persons.

Section 48(1)(a) - the public conduct of the relevant part of the proceedings would be likely to result in a disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987.

a) Awahuri Forest-Kitchener Park Deed of Agreement

Section 7(2)(i) –Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

As above

b) Property at 139 and 145 South Street, Feilding

Section 7(2)(h) – to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

As above

This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.

14. MEETING CLOSURE

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MINUTES MEETING TIME COUNCIL THURSDAY 20 JUNE 2019 8:32AM

Minutes of a meeting of the Council held on Thursday 20 June 2019, commencing at 8.32am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Barbara Cameron Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short LEAVE OF ABSENCE: Cr Howard Voss IN ATTENDANCE: Richard Templer (Chief Executive) Brent Limmer (General Manager – Community and Strategy) Hamish Waugh (General Manager – Infrastructure) Karel Boakes (Acting General Manager – Corporate and

Regulatory) Mathew Bayliss (Community Facilities Manager) Paul Stein (Communications Manager) Michael Hawker (Project Delivery Manager) Kirsten Pike (Parks and Property Officer - Legal and

Planning) Brittney Evans (Corporate Projects Adviser) Brook Rush (Community and Strategy Operations Officer) Kayla Gledhill (Graphic Designer/Information Project Support

Officer) Rebecca Bell (Strategy Manager) Stacey Bell (Economic Development Adviser) Julia Henderson (Intern from Department of Internal Affairs) Allie Dunn (Governance Team Leader)

MDC 19/754 MEETING OPENING

Paul Ballard of Feilding New Life Church opened the meeting in prayer.

MDC 19/755 APOLOGIES

An apology for lateness was noted for Councillor Barbara Cameron.

MDC 19/756 REQUESTS FOR LEAVE OF ABSENCE

There were no requests for leave of absence

MDC 19/757 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of the Council meeting held 23 May 2019 be adopted as a true and correct record.

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Moved by: Councillor Michael Ford

Seconded by: Councillor Phil Marsh

CARRIED

MDC 19/758 DECLARATIONS OF INTEREST

There were no declarations of interest.

MDC 19/759 PUBLIC FORUM - MANCHESTER STREET SCHOOL ROBOTICS TEAM

Bridget, Kyron and Taylor from the MSS Odderbots, Representative Grant recipients, were in attendance and speak about their participation in the 2019 Vex Robotics World Championships held in Louisville, Kentucky, USA from 27 to 30 April 2019. They gave a presentation highlighting the places they visited as part of their trip, as well as from the competition itself. They were awarded the Judges Award and are aiming to make the grand finals in next year’s competition.

MDC 19/760 PUBLIC FORUM - MARGARET MATHIESON

Margaret Mathieson, a member of Manawatū branch of Extinction Rebellion spoke about climate change. She wanted the Council to recognise the need for urgency of action to limit climate change and other damage to the environment, and to lead by education and example. She gave examples of the impact on the environment from rising carbon dioxide emissions. She advised that Extinction Rebellion would like local and national government to take three actions:

1) Tell the truth that climate change is an emergency and drastic action is needed;

2) Reduce carbon dioxide emissions to net zero by 2025;

3) Implement participatory democracy such as a citizens’ assembly to work on the plans to achieve this goal.

They also asked that the effect on greenhouse gas emissions and on biodiversity be considered in every decision made by the Council and its staff.

In response Councillors encouraged them to make a submission on the draft Community Development Strategy that was being adopted for consultation and would be out for submission for the next three weeks.

MDC 19/761 PRESENTATIONS

There are no presentations scheduled for this meeting.

MDC 19/762 NOTIFICATION OF LATE ITEMS

There were no late items notified for consideration.

MDC 19/763 RECOMMENDATIONS FROM COMMITTEES

There were no recommendation from Committee for consideration.

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MDC 19/764 MINUTES OTHER COMMITTEES – FOR INFORMATION

The draft minutes of the Community Funding Committee meeting held 11 June 2019 and Ngā Manu Tāiko Manawatū District Council meeting held 11 June 2019 were circulated for information.

MDC 19/765 MANAWATŪ COMMUNITY TRUST STATEMENT OF INTENT

Report of the General Manager – Community and Strategy dated 14 May 2019 presenting the Manawatū Community Trust’s Statement of Intent for the 2019/20 financial year.

RESOLVED

That the Council agrees to the Manawatū Community Trust’s 2019/20 Statement of Intent for the year beginning 1 July 2019 and ending 30 June 2020.


Seconded by: Councillor Alison Short

CARRIED

MDC 19/766 ADOPTION OF DRAFT COMMUNITY DEVELOPMENT STRATEGY FOR PUBLIC CONSULTATION

Report of the General Manager – Community and Strategy dated 9 June 2019 presenting the draft Community Development Strategy for public consultation.

RESOLVED

1. That the Council receives the report on the draft Community Development Strategy for public consultation.

2. That the Council adopts the draft Community Development Strategy for public consultation.

Moved by: Councillor Hilary Humphrey

Seconded by: Her Worship the Mayor

CARRIED

MDC 19/767 APPROVAL OF FEILDING TOWN CENTRE VISION AND PUBLICATION

Report of the General Manager – Community and Strategy dated 13 May 2019 presenting the Feilding Town Centre Vision for adoption and implementation.

RESOLVED

That the Council receives the Approval of Feilding Town Centre Vision report.

That the Council adopts the Feilding Town Centre Vision.

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Seconded by: Her Worship the Mayor

CARRIED

MDC 19/768 MINUTES FROM COMMUNITY COMMITTEES

Report of the General Manager – Community and Strategy dated 7 June 2019 presenting minutes from recent meetings of Community Committees for information.

Councillor Cameron joined the meeting at 9.25am

RESOLVED

That the Council receives the minutes of Community Committee meetings.


Seconded by: Councillor Phil Marsh

CARRIED

MDC 19/769 CONSIDERATION OF LATE ITEMS

There were no late items for consideration.

MDC 19/770 MEETING CLOSURE

Her Worship the Mayor declared the meeting closed at 9.33am.

Approved and adopted as a true and correct record:

CHAIRPERSON DATE

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MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 16 JULY 2019 10.00AM

Minutes of a meeting of the Community Funding Committee held on Tuesday 16 July 2019, commencing at 10.00am in the Manawatū Room, 135 Manchester Street, Feilding.

PRESENT: Cr Hilary Humphrey (Chairperson) Cr Shane Casey Cr Alison Short Her Worship the Mayor Helen Worboys Cr Stuart Campbell LEAVE OF ABSENCE: Cr Barbara Cameron IN ATTENDANCE: Janine Hawthorn (Community Development Adviser) Nichole Ganley

Michael Hawker (Governance Support Officer) (Project Delivery Manager)

CFC 19/399 MEETING OPENING

The Chairperson declared the meeting open.

CFC 19/400 APOLOGIES

There were no requests for apologies.

CFC 19/401 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of the Community Funding Committee meeting held on 11 June 2019 be adopted as a true and correct record.


Seconded by: Councillor Shane Casey

CARRIED

CFC 19/402 NOTIFICATION OF LATE ITEMS

There were no late items.

CFC 19/403 DECLARATIONS OF CONFLICTS OF INTEREST

Her Worship the Mayor Helen Worboys declared an interest in item 7.9 Event Fund Application Makino Rotary – Fantasy in Lights

Councillor Stuart Campbell declared an interest in item 7.9 Event Fund Application Makino Rotary – Fantasy in Lights

CFC 19/404 PRESENTATIONS

Representatives from the following organisations were in attendance and spoke to their funding applications

10.10 am Johnston Park Bowls

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Information Only


10.25am Waituna West School Jubilee Committee

10.40am SnapBACK Gym Inc

10.55 am NZ National Secondary Schools Minibike Club Inc

11.10 am Feilding and District Steam Rail Society Inc

The meeting adjourned at 11.32am

The meeting reconvened at 11.45am

CFC 19/405 COMMUNITY DEVELOPMENT FUND APPLICATION – JOHNSTON PARK BOWLS

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration a Community Development Funding Application received from the Johnston Park Bowls Incorporated who is seeking financial assistance towards the cost of purchasing and installing a sunshade system.

RESOLVED

That the Community Funding Committee approves a Community Development Fund grant of $8000 to Johnston Park Bowls towards the cost of purchasing and installing a sunshade system.

Moved by: Councillor Alison Short


CARRIED

CFC 19/406 COMMUNITY DEVELOPMENT FUND APPLICATION – SNAPBACK GYM INC

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration a Community Development Funding Application received from SnapBACK Gym Incorporated who is seeking financial assistance towards the cost of purchasing a boxing rink.

RESOLVED

That the Community Funding Committee declines the funding application received from SnapBACK Gym Incorporated who is seeking financial assistance towards the cost of purchasing a boxing rink to be located in Palmerston North, due to insufficient accessibility and participation for Manawatu district residents.



CARRIED

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CFC 19/407 COMMUNITY DEVELOPMENT FUND APPLICATION – STEP N THYME SENIOR

LESISURE MARCHING

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration a Community Development Funding Application received from Step ‘n Thyme Marching Team seeking financial assistance towards the cost of holding a Display Day in the Feilding Civic Centre on Saturday, 16 November 2019.

RESOLVED

That the Community Funding Committee approves a Community Development Fund grant of $270 to Step ‘n Thyme Marching Team towards the cost of venue hire for the Display Day in the Feilding Civic Centre on Saturday, 16 November 2019.

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Stuart Campbell

CARRIED

CFC 19/408 COMMUNITY DEVELOPMENT FUND APPLICATION – WAITUNA WEST SCHOOL

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration a Community Development Funding Application received from the Waituna West School Jubilee Committee who is seeking financial assistance towards the cost of celebrating the 125 year Waituna West School Jubilee being held over the weekend of 28 February and 1 March 2020 at the Waituna West School.

RESOLVED

That the Community Funding Committee approves a grant of $5000 to the Waituna West School Jubilee Committee towards the cost of celebrating the 125-year Waituna West School Jubilee being held over the weekend of 28 February and 1 March 2020 at the Waituna West School, to be funded from the Event Fund.



CARRIED

CFC 19/409 COMMUNITY DEVELOPMENT FUND APPLICATION – VICTIM SUPPORT MANAWATU

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration a Community Development Funding Application received from Victim Support Manawatū who is seeking financial assistance towards the cost of strengthening the local volunteer support worker programme.

RESOLVED

That the Community Funding Committee approves a Community Development Fund grant of $2000 to Victim Support Manawatū towards the cost of strengthening the local volunteer support worker programme.

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CARRIED

CFC 19/410 EVENT FUND APPLICATION – BRAVE THINKERS

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration an Event Fund Application received from New Zealand Business Week for financial assistance towards the 2019 Brave Thinkers Programme.

RESOLVED

That the Community Funding Committee leaves the item lying on the table subject to receiving detailed financials for further discussion at the August committee meeting.


Seconded by: Councillor Hilary Humphrey

CARRIED

CFC 19/411 EVENT FUND APPLICATION – CYCLING NZ – NATIONAL SCHOOL ROAD CYCLING CHAMPIONSHIPS

Report of the General Manager – Community and Strategy dated 1 July 2019 presenting for consideration an Event Fund Application received from Cycling New Zealand who is requesting financial assistance towards the cost of the National School Road Cycling Championships being held in the Manawatū District from 28 to 30 September 2019.

RESOLVED

That the Community Funding Committee approves an Event Fund grant of $5000 to Cycling New Zealand towards the cost of the National School Road Cycling Championships being held in the Manawatū District from 28 to 30 September 2019.



CARRIED

The meeting adjourned for lunch at 12.30pm

The meeting reconvened at 1.00pm

Her Worship the Mayor declared an interest and left the room at 1.01pm

Councillor Stuart Campbell declared an interest and left the room at 1.01pm

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CFC 19/412 EVENT FUND APPLICATION – MAKINO ROTARY - FANTASY IN LIGHTS

Report of the General Manager – Community and Strategy dated 1 July 2019 presenting for consideration an Event Fund Application received from the Rotary Club of Makino for financial assistance towards the cost of holding Fantasy in Lights 2019 being held at the Feilding Coach House Museum from 5 to 19 July 2019.

RESOLVED

That the Community Funding Committee approves an Event Fund grant of $4250.40 to the Rotary Club of Makino towards the cost of holding Fantasy in Lights 2019 being held at the Feilding Coach House Museum from 5 to 19 July 2019.

Moved by: Councillor Shane Casey


CARRIED

Councillor Stuart Campbell returned to the meeting at 1.05pm

Her Worship the Mayor Helen Worboys returned to the meeting at 1.06pm

CFC 19/413 EVENT FUND APPLICATION – FEILDING SATURDAY MORNING NETBALL

Report of the General Manager – Community and Strategy dated 1 July 2019 presenting for consideration an Event Fund Application received from the Feilding Saturday Morning Netball who is seeking financial assistance towards running the Kiwiferns Netball Programme for Year 1 and 2 players at the Feilding Civic Centre.

RESOLVED

That the Community Funding Committee declines the Event Fund application received from Feilding Saturday Morning Netball who is seeking financial assistance towards running the Kiwiferns Netball Programme for Year 1 and 2 players at the Feilding Civic Centre as there are more appropriate funding sources.



CARRIED

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CFC 19/414 EVENT FUND APPLICATION – NZ NATIONAL SECONDAY SCHOOLS MINIBIKE CLUB

INC

Report of the General Manager – Community and Strategy dated 3 July 2019 presenting for consideration an Event Fund Application received from the New Zealand National Secondary Schools Minibike Club Inc who is requesting financial assistance towards the cost of holding the New Zealand Secondary Schools Grand Prix being held at the Manfeild Park Race Track from 14 to 16 October 2019.

RESOLVED

That the Community Funding Committee approves an Event Fund grant of $5180 to the New Zealand National Secondary Schools Minibike Club Inc towards the cost of hiring Manfeild as a venue for the New Zealand Secondary Schools Grand Prix being held at the Manfeild Park Race Track from 14 to 16 October 2019.



CARRIED

CFC 19/415 EVENT FUND APPLICATION – FEILDING AND DISTRICT STREAM RAIL SOCIETY INC

Report of the General Manager – Community and Strategy dated 3 July 2019 presenting for consideration an Event Fund Application received from the Feilding and District Steam Rail Society Inc who is seeking financial assistance for the provision of the annual Christmas Parade Train from Palmerston North to Feilding on Sunday, 8 December 2019.

RESOLVED

That the Community Funding Committee approves an Event Fund grant of $4500 to the Feilding and District Steam Rail Society Inc towards the provision of the annual Christmas Parade Train from Palmerston North to Feilding on Sunday, 8 December 2019.



CARRIED

CFC 19/416 EVENT FUND APPLICATION – FEILDING MOA HARRIER CLUB INC

Report of the General Manager – Community and Strategy dated 3 July 2019 presenting for consideration an Event Fund Application received from the Feilding Moa Harrier Club Inc who is seeking financial assistance towards the cost of hosting the New Zealand Road Relay Championship, which will be starting and finishing in Feilding on 5 October 2019.

RESOLVED

That the Community Funding Committee approves an Event Fund grant of $3000 to the Feilding Moa Harrier Club Inc who is seeking financial assistance towards the cost of

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hosting the New Zealand Road Relay Championship, which will be starting and finishing in Feilding on 5 October 2019.



CARRIED

CFC 19/417 EVENT FUND APPLICATION – MANAWATU RUGBY UNION

Report of the General Manager – Community and Strategy dated 3 July 2019 presenting for consideration an Event Fund Application received from the Manawatū Rugby Union seeking financial assistance towards the cost of holding a pre-season rugby match between the Manawatū Turbos and Wellington Lions at the Kimbolton Domain on Sunday, 28 July 2019.

RESOLVED

That the Community Funding Committee approves an Event Fund grant of $3500 to the Manawatū Rugby Union towards the cost of holding a pre-season rugby match between the Manawatū Turbos and Wellington Lions at the Kimbolton Domain on Sunday, 28 July 2019.


Seconded by: Her Worship the Mayor Helen Worboys

CARRIED

CFC 19/418 REPRESENTATIVE FUND APPLICATION – AISLA MURRAY

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration an application for a Representative Grant received from Aisla Murray who has been selected to represent Manawatu at the AON Under 15 National Basketball Championships being held in Tauranga from 17 to 20 July 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $500 to Aisla Murray who has been selected to represent Manawatu at the AON Under 15 National Basketball Championships being held in Tauranga from 17 to 20 July 2019.



CARRIED

CFC 19/419 REPRESENTATIVE FUND APPLICATION – BLAISE MURRAY

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration application for a Representative Grant received from Blaise Murray who

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has been selected to represent Manawatu at the Netball New Zealand Aged Group Championships being held in Auckland from 15 to 18 July 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $500 to Blaise Murray who has been selected to represent Manawatu at the Netball New Zealand Aged Group Championships being held in Auckland from 15 to 18 July 2019.

Moved by: Councillor Stuart Campbell


CARRIED

CFC 19/420 REPRESENTATIVE FUND APPLICATION – ETHAN GILLESPIE

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration an application for a Representative Grant received from Ethan Gillespie who has been selected to represent New Zealand to compete at the 2019 World Triathlon Championships being held in Lausanne, Switzerland from 28 August to 2 September 2019

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $1000 to Ethan Gillespie who has been selected to represent New Zealand to compete at the 2019 World Triathlon Championships being held in Lausanne, Switzerland from 28 August to 2 September 2019.



CARRIED

CFC 19/421 REPRESENTATIVE FUND APPLICATION – MAYSEN KURENE-IWIKAU

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration an application for a Representative Grant received from Maysen Kurene-Iwikau who has been selected as a member of the Capital Diamonds Sports Academy Under 16 Girls Softball Team to compete against other softball teams in California, United States of America from 25 September to 16 October 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $1000 to Maysen Kurene-Iwikau who has been selected as a member of the Capital Diamonds Sports Academy Under 16 Girls Softball Team to compete against other softball teams in California, United States of America from 25 September to 16 October 2019.

Moved by: Councillor Stuart Campbell


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CARRIED

CFC 19/422 REPRESENTATIVE FUND APPLICATION – RAYCHEL PINFOLD

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration an application for a Representative Grant received from Raychel Pinfold who has been selected to represent New Zealand at the Asia Pacific Deaf Games being held in Hong Kong from 1 to 12 November 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $1000 to Raychel Pinfold who has been selected to represent New Zealand at the Asia Pacific Deaf Games being held in Hong Kong from 1 to 12 November 2019.


Seconded by: Her Worship the Mayor Helen Worboys

CARRIED

CFC 19/423 REPRESENTATIVE FUND APPLICATION – JONTY GIESEN

Report of the General Manager – Community and Strategy dated 3 July 2019 presenting for consideration an application for a Representative Grant received from Jonty Giesen who has qualified to compete in the Rod Laver Lead in Tennis Tournament as well as the Junior Australian Rod Laver Tennis Championships being held in Brisbane, Australia between 4 and 13 July 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $500 to Jonty Giesen who has qualified to compete in the Rod Laver Lead in Tennis Tournament as well as the Junior Australian Rod Laver Tennis Championships being held in Brisbane, Australia between 4 and 13 July 2019.



CARRIED

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CFC 19/424 REPRESENTATIVE FUND APPLICATION – FAHS BOYS FOOTBALL TEAM

Report of the General Manager – Community and Strategy dated 27 June 2019 presenting for consideration an application for a Representative Grant received from the FAHS Feilding High School to assist with the costs associated with the High School’s boys football team competing in the Trident Boys Football Tournament being held in Whanganui from 2 to 6 September 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $300 to FAHS Feilding High School to assist with the costs associated with the High School’s boys football team competing in the Trident Boys Football Tournament being held in Whanganui from 2 to 6 September 2019.



CARRIED

CFC 19/425 REPRESENTATIVE FUND APPLICATION – FAHS JUNIOR BOYS BASKETBALL TEAM

Report of the General Manager – Community and Strategy dated 27 June 2019 presenting for consideration an application for a Representative Grant received from the FAHS Feilding High School to assist with the costs associated with the High School’s junior boys basketball team competing in the Zone 3 Junior Basketball Premiership being held in Napier from 31 August to 3 September 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $300 to FAHS Feilding High School to assist with the costs associated with the High School’s junior boys basketball team competing in the Zone 3 Junior Basketball Premiership being held in Napier from 31 August to 3 September 2019.



CARRIED

CFC 19/426 REPRESENTATIVE FUND APPLICATION – FAHS SENIOR BOYS BASKETBALL TEAM

Report of the General Manager – Community and Strategy dated 27 June 2019 presenting for consideration an application for a Representative Grant received from the FAHS Feilding High School to assist with the costs associated with the High School’s senior boys basketball team competing in the Schick Zone 3 Senior Basketball Premiership being held in Wellington from 4 to 7 September 2019.

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RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $300 to FAHS Feilding High School to assist with the costs associated with the High School’s senior boys basketball team competing in the Schick Zone 3 Senior Basketball Premiership being held in Wellington from 4 to 7 September 2019.



CARRIED

CFC 19/427 REPRESENTATIVE FUND APPLICATION – FAHS GIRLS FOOTBALL TEAM

Report of the General Manager – Community and Strategy dated 27 June 2019 presenting for consideration an application for a Representative Grant received from the FAHS Feilding High School to assist with the costs associated with the High School’s girl’s football team competing in the Grant Jarvis Football Tournament being held in Petone from 2 to 6 September 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $300 to FAHS Feilding High School to assist with the costs associated with the High School’s girls football team competing in the Grant Jarvis Football Tournament being held in Petone from 2 to 6 September 2019.



CARRIED

CFC 19/428 REPRESENTATIVE FUND APPLICATION – FAHS GIRLS NETBALL TEAM

Report of the General Manager – Community and Strategy dated 28 June 2019 presenting for consideration an application for a Representative Grant received from the FAHS Feilding High School to assist with the costs associated with the High School’s girls netball team competing in the Lower North Island Secondary Schools Netball Tournament being held in Wellington from 2 to 6 September 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $300 to FAHS Feilding High School to assist with the costs associated with the High School’s girls netball team competing in the Lower North Island Secondary Schools Netball Tournament being held in Wellington from 2 to 6 September 2019.



CARRIED

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CFC 19/429 PUBLIC EXCLUDED RESOLUTION

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting, namely:

a) 2019 Community Honours Nominations

That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

a) 2019 Community Honours Nominations

Section 7(2)(a) - protect the privacy of natural persons, including that of deceased natural persons

Section 48(1)(a) - the public conduct of the relevant part of the proceedings would be likely to result in a disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987.

This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.



CARRIED

The meeting went into public excluded session at 1.59pm and resumed open session at 2.15pm. For items CFC 19/430 to CFC 19/431 please refer to public excluded minutes.

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CFC 19/432 MEETING CLOSURE

The Chairperson declared the meeting closed at 2.16pm

Approved and adopted as a true and correct record:

CHAIRPERSON DATE

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Council

Meeting of 25 July 2019

Business Unit: Chief Executive's Office Date Created: 04 July 2019

MDC Statement on Climate Change

Purpose

To seek Council’s approval of a public statement on climate change

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council approves the following public statement on climate change:

Manawatū District Council believes climate change needs to be planned for with urgency, but will not be declaring a climate change emergency.

Manawatū District Council believes that climate change is a significant challenge that faces the district, nation and world. It will result in sea-level rise and more frequent severe weather events such as drought, heavy rain and snow. Manawatū District Council is already responding to this challenge as part of our current Long Term Plan.

Manawatū District Council is investing to improve the resilience of our roads, upgrading the district stormwater networks, future proofing the water and wastewater services across the district and it is carefully considering the potential impact of climate change as it reviews the District Plan.

Additionally, Manawatū District Council believes that there is more we will need to do to respond to climate change, so as signalled in our draft community development strategy MDC will be developing a climate change strategy and action plan. While it is urgent to take action, MDC believes it is more important that we decide what action is taken together, so MDC will be consulting with the Manawatū community throughout the process.

Report prepared by: Richard Templer Chief Executive

Approved for submission by: Richard Templer Chief Executive

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1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

Manawatū District protects the natural environment through stewardship of the District’s natural and physical resources.

Manawatū District attracts and retains residents and businesses.

Manawatū District develops a broad economic base from its solid foundation in the primary sector.

Manawatū District is connected via quality infrastructure, services and technology.

Manawatū District’s built environment is safe, resilient and attractive.

Manawatū District Council is a customer-focussed and efficient organisation.

2 Background

2.1 Councils across New Zealand and nations around the world are currently considering declaring climate change emergencies.

2.2 Council officers have considered the matter of such a declaration and are proposing a public statement on climate change instead.

3 Discussion and Options considered

3.1 What is a ‘Declaration of Climate Emergency’? The following is the declaration made by Nelson City Council:

3.1.1 Publicly declares that the world is in a state of climate emergency that requires urgent action by all levels of government; that human-induced climate change represents one of the greatest threats to humanity, civilisation, other species, and the life-supporting capacity of air, water, soil, and ecosystems; and that it is possible to prevent the most harmful outcomes, if societies take sustained emergency action, including local councils.

3.1.2 Recognises that the potential for technology, expertise and capacity exists for humans to mitigate and adapt to this global challenge, but that collaboration and action is essential.

3.1.3 Commits to examine how Council’s plans, policies and work programmes can address the climate emergency and ensure an emergency strategy is embedded into all future Council strategic plans.

3.1.4 Prioritises collaboration with the Government, other councils and Governing Bodies, iwi, business, industry and scientific sectors, and with the wider community, in order to maximise collective action that will achieve climate change, mitigation, adaptation and resilience.

3.1.5 Recognises that transparency and accessibility of climate change information, along with education and participatory community engagement in collective action, will be essential to achieve climate change mitigation, adaptation and resilience

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3.2 What are the Pros and Cons of declaring a climate change emergency?

Pros Cons

Acknowledgement that: • climate change is real • it is a potentially extinction level threat • Humanity can do something about it

Emergency means something special: • In an emergency MDC acts, it doesn’t

consult • Councils have extraordinary powers

when we declare a state of emergency • We can ignore private property rights

and resource consents • It becomes the sole focus of MDCs

resources

MDC would be in good company: • As of 18th June 19, 611 jurisdictions

across 13 countries, including the whole UK, have declared

• In NZ: Nelson, Canterbury Regional, Dunedin, Christchurch, Auckland & Wellington

• Scientists & others are supporting declarations

We risk being accused of Hypocrisy: • Wellington Council declared in June • The following article then appeared on

stuff: How serious is Wellington about its ‘climate change emergency?’

• Example quote “Subsidising Singapore Airlines to fly between here and Canberra – the mayor's idea – and supporting a publicly funded extension of the runway. Fantastic”

Could result in real change We risk getting ahead of our community

3.3 So what should MDC do?

3.3.1 We need a climate change strategy and plan, not a climate change emergency declaration. This is included in MDC’s draft Community Development Strategy.

3.3.2 Once the strategy and plan are complete, the Long Term Plan and District Planning processes are the appropriate vehicles to incorporate the strategy and plan into all other activities.

3.3.3 This gives MDC the chance to consult and engage with our district and deliver what they want and what they need.

3.3.4 The following statement on climate change is proposed:

“Manawatū District Council believes climate change needs to be planned for with urgency, but will not be declaring a climate change emergency.

Manawatū District Council believes that climate change is a significant challenge that faces the district, nation and world. It will result in sea-level rise and more frequent severe weather events such as drought, heavy rain and snow. Manawatū District Council is already responding to this challenge as part of our current Long Term Plan.

Manawatū District Council is investing to improve the resilience of our roads, upgrading the district stormwater networks, future proofing the water and wastewater services across the

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district and it is carefully considering the potential impact of climate change as it reviews the District Plan.

Additionally, Manawatū District Council believes that there is more we will need to do to respond to climate change, so as signalled in our draft community development strategy MDC will be developing a climate change strategy and action plan. While it is urgent to take action, MDC believes it is more important that we decide what action is taken together, so MDC will be consulting with the Manawatū community throughout the process.”

3.3.5 MDC should inform the public of its plans.

4 Operational Implications

4.1 If the Draft Community Strategy is adopted, MDC will need to review current resource allocations to prioritise development of a climate change strategy and plan.

5 Financial implications

5.1 No implications from this decision.

6 Statutory Requirements

6.1 None

7 Delegations

7.1 Council has the delegation to approve a public statement.

8 Consultation

8.1 None

9 Cultural Considerations

9.1 None

10 Conclusion

10.1 MDC will not declare a climate change emergency but will instead make a public statement on climate change.

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Council


Business Unit: Corporate and Regulatory Date Created: 03 July 2019

Proposed Road Stopping - 424 Lethbridge Road

Purpose

The purpose of this report is to seek approval to proceed with the road stopping of section 1 on SO Plan 536024, which forms part of an unformed road located at 424 Lethbridge Road under the Public Works Act 1981.



Recommendations

That the Council approves the road stopping at 424 Lethbridge Road, Feilding, so that the unformed road identified as Section 1 on SO Plan 536024 can be amalgamated into this property under the Public Works Act 1981.

Report prepared by: Natasha Reid Senior Consents Planner

Approved for submission by: Shayne Harris General Manager - Corporate and Regulatory










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2 Background

2.1 A farm storage shed located at 424 Lethbridge Road, Feilding, was constructed under a building consent in 2004. Earlier this year, it came to Council’s attention that the shed is located outside the property boundary.

2.2 During the building consent process in 2004, it was assumed that the existing fence line was the legal boundary. However, it has since been identified that the shed is located within an area of unformed road officially managed by Council.

2.3 In order to legalise the building and include it within the property boundary, Council’s Regulatory Manager, with the approval of the property owners Caroline and James Lockhart, engaged Stephen Oldfield to survey the property. This was required so that the adjoining section of unformed road where the shed is located can be amalgamated into their property through the road stopping process. Section 1 is approximately 0.0450 hectares in area.

2.4 The surveyor also surveyed other adjoining sections of the unformed road at the same time to save costs. These are shown as Section 2 and 3 on the attached SO 536024 plan. When requested by the adjoining owners these can be stopped.

2.5 The Regulatory Manager has agreed that the road stopping process is to be undertaken at no cost to the property owners.

Figure 1 Aerial photograph of the subject property and the farm storage shed


3.1 There are no other options available.

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4.1 There are no capital or operating expenditure implications or maintenance costs associated with this paper.


5.1 The cost of the survey and legal work required to amalgamate the stopped road into their property is to be paid for by Council within the existing budget.


6.1 Council has the ability to proceed with a road stopping under either section 116 of the Public Works Act 1981 or section 342 of the Local Government Act 1974. The Public Works Act 1981 is used when only the adjoining owners of an unformed road are affected and those landowners have provided consent to the road stopping. There are no submission or objection procedures available under this process.

6.2 The alternative approach is the Local Government Act 1974, which provides for public notification, lodging of submissions and potentially a decision from the Environment Court. Council uses the Local Government Act 1974 where adjoining owners affected by a proposed road stopping have not provided approval.

6.3 The unformed road adjoins property owned by Kiwi Rail. Stopping this section of unformed road does not affect access to the adjoining landowners property or Kiwi Rail. Therefore, this request will proceed under the provision of the Public Works Act 1981.

7 Delegations

7.1 Council has delegated authority to make a decision on this matter.

8 Consultation

8.1 Consultation is not required under this process.


9.1 There are no cultural considerations to be taken into account.

10 Conclusion

10.1 The road stopping will enable the existing land occupation that has occurred since 2004 by the owners of 424 Lethbridge Road to be rectified.

11 Attachments

• SO Plan 536024

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30

Attachment

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Council


Business Unit: Corporate and Regulatory Date Created: 24 June 2019

Elected Members Allowances and Expense Reimbursement Policy 2019-2022

Purpose

To adopt an elected members’ allowances and expense reimbursement policy for the period 1 July 2019 to 30 June 2022.



Recommendations

That the Council adopts the following Elected Members’ Allowances and Expense Reimbursement Policy for the period 1 July 2019 to 30 June 2022.

ELECTED MEMBERS’ ALLOWANCES AND EXPENSE REIMBURSEMENT POLICY 1 JULY 2019 TO 30 JUNE 2022

Position Expense / Allowance

Description Include? Y/N

All elected members

Taxis / public transport

Council expects the use of taxis to be moderate, conservative and cost effective relative to other transport options. Wherever practicable shuttle or bus services are to be used in lieu of taxis.

All elected members

Expenses relating to travel and attendance at conferences / seminars / training programmes

Elected members may incur travel and accommodation costs while conducting Council business elsewhere in New Zealand. As a general principle, travel cost for accompanying spouses, partners or other family members are a personal expense and will not be reimbursed by Council.

All elected members

Exceptional circumstances for council related meetings.

Council may arrange overnight accommodation when travel or business requirements do not allow for the return on the same day, e.g. if it is unreasonable for an elected member to travel to their home after a late meeting.

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All elected members

General community related expenses

From time to time elected members may have unforeseen costs arise for items relating to community events, e.g. payment of koha, or purchasing a wreath for attendance at commemorative events. The Chief Executive should previously approve such expenditure. The items should be appropriate to the occasion and expenditure should be moderate and conservative.

All elected members

Childcare Allowance

Reimbursement childcare costs incurred by the member for childcare provided while the member is engaged on Council business in accordance with provisions set by the Remuneration Authority. Note: the total allowance paid is not to exceed $6,000 per member.

Councillors Travel Time Allowance

Travel time allowance as per the rate set by the Remuneration Authority for each hour of eligible travel time, after the first hour of eligible travel time travelled in a day. Note: the total amount of travel time payable within a 24 hour period is 8 hours.

Councillors Vehicle mileage Mileage for eligible travel will be paid up to the maximum rate per kilometre as set out in the current Remuneration Authority determination. Mileage will be paid to eligible members on receipt of a completed and signed mileage claim, and approved by the Chief Executive.

Councillors Communications Allowance

Councillors may claim an allowance in accordance with the following limits: • Personal computer / tablet / laptop:

$200 • Printer: $40 • Mobile phone: $150 • Internet connection: $400 • Council related toll and mobile

charges: $400 Note: the total allowance paid is not to exceed $1,190.

Councillors Hearing Fees Councillors acting as a member of a Hearing Panel for an eligible hearing (e.g. Resource Consent Hearing or District Plan Change hearing) to be paid the applicable hourly fee in accordance with the provisions set by the Remuneration Authority.

Y

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Mayor Vehicle The Mayor will be provided with a vehicle on a full private use basis.

Telephone costs Full payment by Council of a mobile phone including rental and all Council associated charges.

Stationery and consumables

Supply of reasonable amounts of paper and printer consumables for Council business.

Report prepared by: Allie Dunn Governance Team Leader

Approved for submission by: Shayne Harris General Manager - Corporate and Regulatory










2 Background

2.1 The responsibility for determining the remuneration, allowances and expenses payable to elected members of Councils sits with the Remuneration Authority.

2.2 On 14 June 2019 the Remuneration Authority released its Determination outlining remuneration, allowances and hearing fees payable to elected members from 1 July 2019 to 30 June 2020. The Determination includes an update to mileage reimbursement rates, and a new allowance for childcare costs.

2.3 The Authority’s Determination is enabling, which means Council can choose whether or not it wishes to include particular provisions in its policy.

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2.4 The current Elected Members Allowances and Expenses Reimbursement Policy was adopted by Council on 19 May 2016, approved by the Remuneration Authority on 12 July 2016, and expired on 30 June 2019. Adoption of a new policy is sought for the period 1 July 2019 to 30 June 2022.


3.1 The payment of allowances and reimbursement of expenses to elected members requires the approval of the Remuneration Authority.

3.2 In agreeing to any Council proposal for reimbursement of expenses and payment of allowances, the Remuneration Authority needs to satisfy itself that proposed expense reimbursement or allowance policies do not distort the remuneration of members, i.e. are more like additional remuneration payments than allowances for expenses.

3.3 It is also important to bear in mind the tax status of an elected member. The Inland Revenue Department classes elected members as self-employed for taxation purposes. This means elected members have the ability to offset costs incurred in the course of carrying out their elected member duties against income in their annual tax returns.

Current Elected Members Allowances and Expense Reimbursement Policy

3.4 The current policy allows for the following expenses and allowances:


Position Expense / Allowance Description All elected members

Taxis Council expects the use of taxis to be moderate, conservative and cost effective relative to other transport options. Wherever practicable shuttle or bus services are to be used in lieu of taxis.

All elected members

Expenses relating to travel and attendance at conferences / seminars / training programmes

Elected members may incur travel and accommodation costs while conducting Council business elsewhere in New Zealand. As a general principle, travel cost for accompanying spouses, partners or other family members are a personal expense and will not be reimbursed by Council.

All elected members

Exceptional circumstances for council related meetings.

Council may arrange overnight accommodation when travel or business requirements do not allow for the return on the same day, e.g. if it is unreasonable for an elected member to travel to their home after a late meeting.

All elected members

General community related expenses

From time to time elected members may have unforeseen costs arise for items relating to community events, e.g. payment of koha, or purchasing a wreath for attendance at

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Position Expense / Allowance Description commemorative events. The Chief Executive should previously approve such expenditure. The items should be appropriate to the occasion and expenditure should be moderate and conservative.

Councillors Vehicle mileage Mileage for eligible travel will be paid up to the maximum rate per kilometre as set out in the current Remuneration Authority determination. Mileage will be paid to eligible members on receipt of a completed and signed mileage claim, and approved by the Chief Executive.

Councillors Communications Allowance

Councillors may claim an allowance in accordance with the following limits: • Personal computer / tablet /

laptop: $200 • Printer: $40 • Mobile phone: $150 • Internet connection: $400 • Council related toll and mobile

charges: $400 Note: the total allowance paid is not to exceed $1,190.

Mayor Vehicle The Mayor will be provided with a vehicle on a full private use basis.

Telephone costs Full payment by Council of a mobile phone including rental and all Council associated charges.

Stationery and consumables

Supply of reasonable amounts of paper and printer consumables for Council business.

3.5 Note that the above policy was updated to reflect changes made in the Remuneration Authority’s 2017-18 and 2018-19 determinations.

3.6 The Council is asked to consider the following allowances available in the Local Government Members (2019/20) Determination 2019 and decide any changes it wishes to make to the current Elected Members Allowances and Expense Reimbursement Policy.

Entitlements Set by the Remuneration Authority in the Local Government Members (2019/20) Determination 2019

Mayoral Vehicle

3.7 At its meeting held 20 September 2018, the Council agreed to provide a vehicle to Her Worship the Mayor on the basis of full private use.

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3.8 Under the Remuneration Authority rules, a Council may decide to provide its Mayor with a motor vehicle after taking into account what is the most cost effective option for the Council and their ratepayers. The options are the provision of a motor vehicle to undertake Council business or the ability for the Mayor to claim a vehicle mileage allowance for costs associated with Council business.

3.9 If the Mayor is provided with a vehicle, the Council must deduct from the annual remuneration of the Mayor the appropriate amount calculated in accordance with one of the following formula:

Basis Deduction Example Log book? Full private use V x 41% x 20% e.g. $42,800 x 41% x 20% =

$3,510 No

Partial Private Use V x 41% x 10% e.g. $42,800 x 41% x 10% = $1,755

Yes

Restricted Private Use (i.e. no personal use)

No deduction Vehicle driven home and garaged by Mayor overnight. Vehicle available for use by other Council staff when not being used by the Mayor.

Yes

V = actual purchase price, on-road costs, dealer charges and GST paid 41% = assessed annual value of motor vehicle 20% = assessed as full private use 10% = assessed as a lessor amount of private use which must be supported by a log book

3.10 The current full private use basis means:

a) The vehicle is driven home and securely parked by the Mayor;

b) The vehicle is available for the Mayor’s unrestricted personal use;

c) The vehicle is used by the Mayor for a mix of Council business and private use; and

d) The vehicle may also be used by other Council members or staff on Council business, with the permission of the Mayor.

3.11 A deduction is made from the annual remuneration provided to the Mayor, in accordance with the formula set by the Remuneration Authority.

Mileage Allowance

3.12 The Council can pay to a member a vehicle mileage allowance to reimburse that member for costs incurred in respect of eligible travel.

3.13 To be eligible the travel must meet the following criteria:

• The member is travelling in a private vehicle;

• The elected member is travelling on Council business; and

• The elected member is travelling by the most direct route that is reasonable in the circumstances.

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3.14 The Remuneration Authority has made changes to the mileage allowance payable, as follows:

1 Petrol or diesel vehicle – 79 cents / km for first 14,000 kms of travel, 30 cents / km after 14,000 kms of travel.

2 Petrol hybrid vehicle – 79 cents / km for first 14,000 kms of travel, 19 cents / km after 14,000 kms of travel.

3 Electric vehicle - 79 cents / km for first 14,000 kms of travel, 9 cents / km after 14,000 kms of travel.

Travel Time Allowance

3.15 The Remuneration Authority allows for a travel time allowance to pay Councillors an allowance of $37.50 for each hour of eligible travel time, after the first hour of eligible travel time travelled in a day.

3.16 Eligible travel time is time spent travelling within New Zealand:

• On Council business; and

• By the quickest form of transport and the most direct route that is reasonable in the circumstances.

3.17 If an elected member resides outside of the district’s boundaries, then the eligible travel time is calculated after the first hour of travelling once the member crosses the district’s boundaries.

3.18 The maximum total amount of travel time allowance that a member can be paid for eligible travel in a 24 hour period is 8 hours.

Communications Allowance

3.19 The Remuneration Authority allows for a communications allowance to be paid to elected members. This recognises that particular communications equipment and services are required by members to perform their functions. If members are required to use their own equipment and communication services, the Council may pay an allowance in accordance with the limits set out below.

3.20 Equipment:

• Personal computer, tablet, laptop $200 • Printer $40 • Mobile phone $150

3.21 Services:

• Internet connection $400 • Mobile connection $400 OR • Reimbursement of actual costs of Council related calls

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3.22 The mileage and communications allowances have pro rata provisions for members not in their position for the full twelve months of the determination. This affects members who do not return after the election, and those who are elected for the first time in October.

Childcare Allowance

3.23 A new allowance has been included in the Remuneration Authority’s Determination for paying a childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on Council business.

3.24 The eligibility criteria for reimbursing childcare costs are:

• The elected member is the parent or guardian of the child, or is a person who usually has responsibility for the day-to-day care of the child;

• The child is aged under 14 years of age;

• The childcare is provided by a person who is not a family member, and does not ordinarily reside with the elected member; and

• The elected member provides evidence satisfactory to the Council of the amount paid for childcare.

3.25 The maximum amount of childcare that can be paid to an elected member is $6,000 per annum per child.


4.1 There are no capital / operating expenditure implications or maintenance costs associated with this paper.


5.1 The payment of allowances and reimbursement of elected member expenses has been budgeted for in the 2019-20 Annual Plan. However as the childcare allowance is a new provision, no funds have been budgeted for paying this.


6.1 The remuneration of elected members is governed by statute via the Local Government Act 2002. Part 1 of Schedule 7 of the Local Government Act 2002 sets out the requirements around the remuneration of members.

6.2 Section 6 of this part sets out the requirements for the Remuneration Authority to determine remuneration, allowances, and expenses payable to Mayors, Deputy Mayors, Committee Chairs and members of Councils.

6.3 Section 7 of this part sets out the mandatory criteria that the Remuneration Authority must have regard to in determining remuneration.

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6.4 Section 9 of this part sets out the requirement for the Remuneration to deliver to the Minister of Local Government a copy of every determination it makes under clause 6 and to publish each determination in the Gazette within 14 days of delivering it to the Minister.

6.5 Section 19 of the Remuneration Authority Act 1977 applies to determinations made and those determinations made under this Act remain in force until superseded by a further determination.

7 Delegations

7.1 The Council has authority to make recommendations to the Remuneration Authority on this matter.

8 Consultation

8.1 There are no community consultation requirements associated with this matter. However it is a requirement of the Remuneration Authority that both the determination and the expenses policy be available for perusal by the public. These will be made available via the Council’s website.


9.1 There are no cultural considerations associated with this matter.

10 Conclusion

10.1 The Council is asked to consider the provisions included in the Remuneration Authority’s determination and decide which provisions it wishes to include in its policy for Elected Members’ Allowances and Expense Reimbursement Policy 2019-2022.

10.2 The Council’s recommended policy for elected members’ expenses and allowances will be forwarded to the Remuneration Authority for final approval.

11 Attachments

• There are no attachments.

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Council


Business Unit: Community and Strategy Date Created: 11 July 2019

New Zealand Community Trust Funding Applications

Purpose

A council resolution is required to complete a funding application to New Zealand Community Trust (NZCT) for the new Makino Precinct Skate Park and Kowhai Park Destination Playground.



Recommendations

That the Council approves funding applications to New Zealand Community Trust for $390,184.00 towards the new Makino Precinct Skate Park and $290,000.00 Kowhai Park Destination Playground.

Report prepared by: Mathew Bayliss Community Facilities Manager

Approved for submission by: Brent Limmer General Manager - Community and Strategy

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2 Background

2.1 In years one and two of the 2018 – 2028 Long term Plan, capital funding has been allocated to the development of a new skate park in the Makino Precinct ($240,000) and a new destination playground in Kowhai Park ($248,000).

2.2 The NZCT funding application process for the amounts specified requires a Council resolution for applications to proceed. A total of $680,184.00 is sought in both applications to NZCT.


3.1 To enable both of these projects to achieve the desired standard for public use, additional external funding is required. Projects of a similar type and standard have all been completed within the $500,000 - $650,000 price range.

3.2 Further applications are being developed with other external funding agencies.


4.1 If external funding is not successful, scaled back versions of both the skate park and the playground will be completed or deferred until external funding is secured.


5.1 A skate park and playground of the type and standard specified requires an additional funding of $390,184 and $290,000 respectively to enable successful completion.


6.1 Both projects will be completed in accordance with the requirements detailed in their respective Reserve Management Plans. Resource Consent will be required for the Skate Park and along with industry standards for both the Skate Park and Playground.

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7 Delegations

7.1 Council has the delegated authority to approve the funding applications to NZCT.

8 Consultation

8.1 Extensive consultation was conducted to complete the concept and detailed design phases of the Makino Precinct Skate Park Project. Consultation has also commenced on gathering feedback from the community on the playground design.

8.2 This information is detailed in the respective funding applications.


9.1 There are no cultural considerations required for submitting the funding applications.

10 Conclusion

10.1 Successful funding applications to NZCT will enable both projects to be completed in 2019/20. Additional funding applications to other external funding agencies will also be completed to meet any shortfall in the funding sought.

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Council


Business Unit: Community and Strategy Date Created: 25 June 2019

Minutes from Community Committees July 2019

Purpose

To present minutes from recent meetings of Community Committees for information.



Recommendations

That the Council receives the minutes of Community Committee meetings.

Report prepared by: Allie Dunn Governance Team Leader

Approved for submission by: Brent Limmer General Manager - Community and Strategy










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2 Background

2.1 Under the Council’s Community Committees Policy, a number of Community Committees were established as advisory bodies in their communities to assist the Council in its responsibilities to that community.

2.2 The Community Committees are an informal link between the Council and the community whereby an exchange of information, opinions, proposals, recommendations and decisions can take place. Community Committees are empowered to present comprehensive submissions to Council’s Long Term Plans and Annual Plans.

2.3 A Liaison Councillor is appointed to each Community Committee. The role of the Liaison Councillor is to assist with advice on Council processes, and to provide updates on matters of interest.


3.1 Each active Community Committee has a Terms of Reference which includes how often the committee meets and its administrative procedures.

3.2 The Community Committees provide a copy of the minutes of their meetings to Council for information.


4.1 There are no capital / operating expenditure implications or maintenance costs associated with this report.


5.1 There are no financial implications associated with this matter.


6.1 There are no statutory requirements associated with this matter.

7 Delegations

7.1 The Council has authority to consider this matter.

8 Consultation

8.1 There are no community consultation requirements associated with this report.


9.1 There are no cultural considerations associated with this report.

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10 Conclusion

10.1 Each Community Committee provides the Council with a copy of the minutes of their meetings. The minutes received recently are appended for Council information and receipt.

11 Attachments

• Minutes from recent Community Committee meetings

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MINUTES OF THE RONGOTEA COMMUNITY COMMITTEE MEETING HELD ON MONDAY 3RD JUNE 2019 AT 7.30 PM at RONGOTEA COMMUNITY CENTRE

PRESENT: L. Berry, S. and J. Liverton, B Thatcher, A Gloyn, B.Procter, M Giles Chair and Acting Secretary. APOLOGIES: J. Cook and H.J. Wheeler IN ATTENDANCE: Councillors H. Voss and A. McQuarrie MINUTES: Circulated and taken as read. Proposed M Giles seconded A. Gloyn MERVYN CRAW: The committee voiced sympathy to the Craw Family on Mervyn’s passing. His service to the community over a number of years was huge. MATTERS ARISING: KOPANE CORNER: Councillors believe this could be considerably delayed. If it is there will be a need to repair the road prior to give way. Please confirm this will be done. MERCHANT’S DAUGHTER : Footpath. Not finished yet; we understand hot mix will be applied over rough stones. WALKING TRACK : L. Berry about to embark on further work. SQUARE UPGRADE: Model of proposed steel centrepiece shown. Steelfort to be consulted on feasibility and a drawing produced for Council application. L. Berry to report. CHAT WITH THE MAYOR: Confirmed for Monday 1st July 1 pm to 3.00 pm ( longer if required). To be held in Rongotea Community Centre. Afternoon Tea provided. RONGOTEA WATER SUPPLY: One further interest registered, total now 7. We must do a submission to MDC addressing the reduction of the capital charge. We do not wish to penalize new joiners. We are not the only village with water/sewerage issues. BLOSSOM TREES: appear to have had a very light Pruning and not the heavier pruning we proposed. If you have a tree in front of your house that looks like touching any wires please phone chair on 3248-987. RONGOTEA POOL: Matt Hillas has the engraving of names of donaters to the pool repairs in hand and wood is being donated and milled. GENERAL BUSINESS: Community Development Advisor – Get well Soon. NEW HEAT PUMP FOR COMMUNITY CENTRE – Our committee would like to have the Centre upgraded and made more Community friendly for small gatherings, card games, scrabble etc. and will produce a proposed plan for this. In the meantime would the MDC please take up a conversation with Mrs J. Hunt’s Rongotea Community Centre Committee re the provision of a heat pump for the Centre. It is freezing at night meetings and folk have mentioned during Library hours it can be cold and unwelcoming. FOOTPATH SLIPERY: Please look at the footpath on Thames St between Tamar & Ouse Streets it can be slippery when wet. ROAMING DOGS: Two large dogs are often at large at night and residents have been advised to seek dog traps from Council. Phone footage has been taken. Please keep your dog locked up at night. One dog is capable of jumping quite high gates. FROM THE COUNCILLORS; Councillors will be discussing harmonization of some costs. Some discussion regarding the main library and its suitability for purpose. Our Rongotea library and similar around the district will also be reviewed. Andrew McQuarrie will stand in the next election but Howard Voss will not be standing again and he says there is a real need for community interested people to stand to represent the rural ward outside Feilding. WIDENING OF HUMBER STREET - We would like Humber Street between Waitohi Road and Ouse Street widened about a metre as trucks have to go on to the lawn to pass and makes it muddy. Having it scraped and metalled may help in the meantime. Can we have a report please.

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Attachment

RONGOTEA’S BUTTER BOX: We were happy to have Susan Liverton and son Jamie as guests to explain the project they have been busy with. Some folk may have read about it but simply it involves one of our DAIRY FACTORY butter boxes having contained goods bought in an auction by a lady in the UK. She looked up Rongotea on the internet and found our facebook page. She does not want payment for the box but has quotes for postage from 40uk pounds to 400uk pounds. Sounds a lot – anyone going to UK could bring it back for us! Maybe a give a little page could be started but already there are a few people willing to donate for the cause. It would have to come with suitable fumigation paperwork. The donator would like to ensure that it was put on show for us in Rongotea and of course this flows into – How about us putting together a little Museum – So naturally the RCC is keen to support the cause which Susan has been working on. There must be heaps of old memorabilia lying around in our District. To start off, a place may be able to be found in an upgraded Community Centre. We are pleased to say Susan has been co-opted to our Committee and we welcome her and her fresh ideas. Keep us up with the play on this one Susan. Following this conversation we asked 13 year old Jamie (of Spud in a Bucket and gardening fame) what he thought of Rongotea from a young person’s point of view. He said it was a good place and enjoyed what we had in the way of facilities BUT would it be great to have the Te Kawau Rec. Centre open for a few hours say 7 – 9 pm so teens could play basketball under supervision each week. Also he missed the Spud in a Bucket competition in Dec. – not a great lot of work, just distributing the seed spud for $1. (A pre organized time in the GAZEBO worked) and contacting schools who really enjoyed a challenge. And meeting for the “digging” getting together for a few lollies and a BBQ and perhaps a prize. Competition was fierce! The committee is looking for expressions of interest to start this off again. What happened to the plans for a track around the school grounds? ANY TAKERS TO HELP WITH THESE TWO PROJECTS – REAL COMMUNITY PROJECTS – Perhaps a Father or Grandfather of a teenager out there. In the meantime we will find out the price of hire for a couple of hours fun and games. Let’s do it for the young ones. Thankyou Jamie for your input- come again and shake us up. Meeting closed around 9 pm. Next meeting Monday 1st July 7.30 pm – SAME DAY AS CHAT WITH THE MAYOR at 1 p.m. – See you there.

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MINUTES OF THE KIMBOLTON COMMUNITY COMMITTEE MEETING HELD ON

MONDAY 10TH JUNE 2019 AT 7.30PM AT KIMBOLTON HALL PRESENT: Rodney Wilson (Chairman), Sarah Burge (Secretary), John Gerke, Graeme Jensen, Emma Jensen, Tony Waugh, Mark Dickins, and Cllrs. Short and Bielski. APOLOGIES: Esme Martin, Neil Manning, Stewart Morton and Maxine Gerke (who did join the meeting at 9pm). MINUTES of the April meeting had been circulated and were agreed as a true and correct record. MATTERS ARISING from the Minutes:*The reflectors on the planter boxes are now installed and it was later brought up by Mark that it would be better to have reflectors on both sides as motorists cannot see the boxes on the opposite side of the road in the dark, this was agreed to be rectified. *Bartletts Ford Toilets – we will put in a submission in September for funding of this but we need to find out how much it would cost to get temporary toilets put in just for the busy holiday period, Sarah to contact Gecko to get an idea of this, there had been no formal complaints received from MDC but we know that people are complaining about the facilities there over the holiday period. Also Cllr.Bielski asked if the timeframe of opening of the toilets was right this year as there had been complaints last year about the toilets being locked too early, this was agreed to be okay and it is understood that they are locked over the winter months to prevent them having to be cleaned unnecessarily when not being used. *ANZAC Day had been another success and Tony thanked for organizing this. *The Community Meeting at the pub was thought to be a good idea and the first one had been last Friday although not too well attended hopefully it will be a good way to get new residents to the village meeting others. TREASURERS REPORT John presented the accounts in Maxines absence and it was agreed that the accounts be submitted to John Kirkland for auditing, this was also needed for us to complete the annual halls report which we have been sent to complete for MDC. That the accounts be accepted PROP John SEC.Tony AGREED ROADING The new banners were displayed for committee members to see and they look very good – cost of $675.35 from Freedom Pivot design of the banners cost $409.69. These two accounts to be paid from out beautification budget as well as the two photographs on display opposite the garage which cost $414.00 from Beauchamp Signs. PROP Tony SEC John AGREED APITI LOOKOUT Tony had received a quote for $25000 for the new Apiti Lookout platform, this included a roof and came in well over the $15000 budget so Tony to ask a builder to put in another quote without the roof. BEAUTIFICATION Flags to be put up, still awaiting a quote to put the last two lampposts in the street, posts already paid for. The road looks really good now and we are very pleased with everything. John wanted the message passed back to MDC that if the roading engineers had got the measurements right from the beginning it would not have taken so long or had to have been redone. The road opening ceremony had been a great success with very good

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feedback and it was great to include the school children. The leftover cupcakes will be offered to the school, Sarah to contact. CHAT WITH THE MAYOR This is open to everyone and will be at 12 noon on Thursday13th June at Hansens Café. HALL SOUNDPROOFING We have received a grant of $8000 from Eastern and Central and MDC have agreed to top up the rest so the work is going to start soon and will take three or four days to complete. FUNDRAISING Rodney talked about a magic act family evening with door sales and supper and Emma suggested a ‘Kimboltons Got Talent’ evening, this was decided for Saturday 2nd November and we need to start advertising for acts straight away, Emma will make a poster advertising for acts to go on the Facebook page. There followed a short report from MDC from both our councilors. The road costings were broken down as follows: Pavement (road) $692,119 Drainage $61,833 Footpaths $146,000 Utilities $46,192 Streetlights $31,500 – subtotal $977,644 Less 53% subsidy from NZTA for the Pavement of $366,823 leaving a total from MDC $610,821 GENERAL BUSINESS * we are concerned about the low hanging wires across the road as stock trucks keep knocking them down – would it be possible for the wires to be put up higher to prevent this from happening? * The next Community Meeting night will be at the pub on Friday 5th July at 6pm * Drivers and cyclists are reminded to turn on their headlights earlier in the darker winter months so that they can be seen. There being no other business the meeting closed at 9.30pm

DATE OF NEXT MEETING MONDAY 12TH AUGUST 2019 AT 7.30PM AT KIMBOLTON HALL

ALL WELCOME

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Minutes of Meeting of Tangimoana Committee Held Community Hall Monday 17th June at 7pm Present:Hilary O,Margaret,Sue,Denise,Colleen,Jenny In Attendance:Alison and Mayor Helen Worboys Apologies:Brice,Andrew,Janine Minutes:Minutes of previous meeting on 20th May Read and Confirmed Margaret seconded Jenny Correspondence: inward: Reserve Report(included)Council Annual Plan 2019/20,MDC Chief Executive newsletter,Community Funding booklet outward: Nil Income:Nothing to report at this stage Expenditure: Bank Balance: Matters Arising: Walkabout meeting with James Adamson from the council and the reserve group in regards to signage Notes attached. Council wants design to be the same as other local beach settlements. Massey Design School could help with entrance sign as they did with Himatangi? Resolution for banking still needs to be signed by Denise,Tim and Jenny Playground chip and the finishing of the ropes on the boat still to be completed- Alison MDC looking into Tangimoana 100 years old on 30th March 2021,Jenny posting on community page to get locals thinking Community Plan:(whats been completed,whats been planned,timeline,actions) Proposed walkway plan and purchase of metal bridge and also bollards to stop motorbikes to be discussed at next meeting. Hall:Insulation request on Neighborly and community page no responses yet. Insulation can be included in funding request to Central Energy Trust with heat pumps application this needs to be completed by the 1st week in Nov. Jenny looking into.

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Physical inspection of hall done- smoke alarms need to be purchased and installed. Brice to look into Rentokil still to be contacted Denise Council Matters: Community Honors nominations close on the 15th July this is in recognition of a person who has done a lot of work in the district Economy in the Manawatu is doing well.3 billion of Govt and corporate spending to be done in the next 10 years including Ohakea. Acknowledge passing of Merv Craw Earthquake prone buildings in Feilding CBD have 7 and half years to fix or remove. Elections for 2019 council with new rural wards including 5 councilors and the mayor. Nominations open 17th of July and close on the 16th of August. Postal voting 20 Sept to the 12th Oct. Height of new building and renovating existing building is due to Tangi being in the worse flood zone area at a 1.2 to 5 meter flood height. General Business: Reserve Group and done some canvassing on what to do with the northeast corner of the reserve. Consensus is more native planting but also a BBQ area coin operated gas?,skateboard and scooter park,Motor home park and stay with a coin pay box. Jenny looking into the criteria for joining the Motor home Association. Fire pit suggestion by FENZ to be contacted on regulation due to 3km fire ban on the beach area. Portable toilet opposite Tangi entrance residents complaining of smell. Subcommittee Reports: Reserve group report as attached Meeting finished:8.20pm Next meeting:Monday 15th of July 7pm Internal Meeting For discussion at the next meeting: Banning spraying along the roadside outside the childrens playground and how to keep this maintained Bottle Cap chandelier for the Hall youth group to complete Bridge purchase Ideas for use of reserve paddock Walkway update Signage update

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Himatangi Beach Community Committee Minutes

held at 7:30pm on Wednesday 19th June 2019 in the Himatangi Beach Community Hall

Present: Marty O'Fee (Chair), Reuben Ebrey, Chris Rosvall (Minute taker), John Hodder, Sylvia Kavanagh, Brian Pinker and Councillors Phil Marsh and Andrew Quarrie and PNSLC President Alec MacKay In Attendance: Marie Wilton, Judy Douglas, Richard Marshall, Mike Phillips, Jan Lee, Ruth Phillips and Subhadia Edwards

Action (who)

1 Chair welcomed everyone to meeting and thanked them all for coming out on such a cold evening.

1.1 Apologies Apologies were received from Brian Rosvall, Howard Voss and Rene & Renee van de Weert Proposed Chris that apologies be accepted Seconded: Reuben

1.2 Confirmation of Minutes

That the minutes from the meeting held on 15th May 2019 be accepted as a true and correct record, with the following alteration - Patrol Report – Patrol Garage is not insured as yet.

Proposed: Alec

Seconded: Reuben

1.3 Matters Arising Nil

1.4 Correspondence Inward • 23/5 email – Renee van de Weert advising that the

Patrol Garage was not insured as yet, • Mayor Helen re water quality at beach • Paul Stein re funding requests and Community

Honours Outwards:

• Nil

2 General Business Water Quality in village Report received from Mayor prompted discussion re colour/smell of water in some areas of village. Filtration trials being carried out to remove silica.Water is safe to drink. Councillor Marsh advised that if taps haven't been used for some time, it is always advisable to flush them out before use. Marty to follow up with Horizons with regard to farmers draining water supply. Cleanup of Picnic area by Store.

Sylvia to contact Reuben when a fine Sunday is due – then he will advertise a “Community Working Bee” on line for that date so this work can be completed. Queens Birthday Garage Sale Ruth Phillips reported that a Queens Brithday Garage Sale was a great success with a total of $600 being raised. She handed a cheque for $400.00 of the proceeds to the Community committee as a donation towards the proposed new tennis court. Thanks to those wonderful ladies for all their hard work – much appreciated. On June 26th a luncheon will be held for the community. For a small charge, soup and muffins can be purchased for lunch and all proceeds will go to the Community Patrol. Please support this venture. Tennis Court rebuild

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Action (who) Chris met with Matt Bayliss from the MDC to discuss the proposed tennis court to ensure the community was on the same page as the MDC with regard to plans. Multi-use of the new court is preferred by both parties. Tennis, Netball and basketball all to be able to be played on one court. Pictures tabled showing court with different colours marked for each sport. The footprint of the existing tennis court is too small to allow for the desired court. Discussion on ways to get around this problem followed. During the discussion, the problem with the siting of the Recycling area was raised. The problems surrounding the current site were voiced with the consensus being that everyone present would like it re-sited. It was proposed by Marty and seconded by Alec that an alternative site be identified and the recycling centre then relocated to the new site. Motion passed. Location of the new court was also discussd with some wanting it to be in the same place, and others suggesting we fill in the old 'boating lagoon' and site the tennis court there. The safety issue of the existing skate park area was also discussed with locals voicing that they would like it removed. Marty asked for feedback from all present and the consensus was that, as well as the relocation of the reycling area, everyone wanted to go with the large court - “Do it once and do it right” was voiced by Brian Pinker. Agreed that the changes need to be done in order, and this would entail (1) agree on new location for recycling area, then (2) work on new location to be carried out and recycling moved to new location before any plans could be made for the new court location. This matter would need to be addressed by council as there would be costs involved with removal and relocating this asset. Approval would also be required from any surrounding properties.

2.2 Finances 2018/19 Balance – CC Project Fund - $4,425.28 minus a few small accounts (to be rolled over to new financial year if not spent beforehand) Community Planning – Balance to date = $12,564.53. to be rolled over if not spent beforehand. Also tagged for 2019/20 year is $10,000 for upgrading tennis courts , another $3,000 for signage and for Community Patrol a further $3,000.

2.2 Community Plan Subcommittee Reports

Village Entranceway Signage Reuben reported that the new shear bolts required by the new Roading engineer (10mm thick with a 6mm centre) needed to be made especially for the signage. Signage will be erected as soon as the bolts have been made. Concern re slope of garden around signage – ramp-like. BBQ Area Locals pleased with how the BBQ area looks. Reuben still waiting on some fittings to complete. Area behind Surf Clubrooms Alec stated that the Surf Club would like to complete this area with screens and planting as originally planned several years ago. Bunnings had donated tables that have been erected in this area. Only need agreement from the community so area can be completed. Kaipokopu Reserve Removal of a lot of exotic trees from the area has allowed room for the planting of native trees to take their place. James (Rec services) will be undertaking a spraying programme to deter the young saplings that have sprung up since the old trees have been removed and prevent investation.

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Action (who) Signage on Community Hall. Chris obtaining necessary photos for signage and will bring mock-up to next meeting for discussion/approval. Donation of glassware to Surf Club Brian Pinker reported that the Rongotea Lions would be using both the Community Hall and the Surf Club for a function this weekend. As there were no glasses in the Surf Club, he managed to get some donated for them. Alec advised that they would be available for use at the community hall if required. Surf Club report Alec reported that the PNSLC had a good turnout at their Prize giving. One of their lifesavers, Liz Baty gained top lifesaver at the Capital and Coast Region prize giving. She will now go forward to the Nationals. Alec also reported that the rust on the Surf Club – building and stairs etc will be fixed by the MDC. It is suggested that in future the Regional/Manawatu/Palmerston North councils need to be having a conversation with regard to the upkeep of the building. Beautification of the surrounding area and replacement of planting – including raising the grass area along the stream edge towards the beach were also discussed. Water on Hunia Terrace Flooding (really high level) was experienced once again when we had heavy rain. Took most of the day to disapate. Also large puddles on corner of Hunia and Himatangi St.

3 Council Matters Sewerage Rate charge Marty to chack with Cnr Voss. Hamish Waugh to provide breakdown of costs for consideration. Roll-over of MDC finance Cnr Marsh advised that this needs to be in by end of month. Chris ensured him that this had already been attended to. Cnr Marsh also spoke on Annual Plan (not going to consultation), Submissions for funding and Civil Defence. The problems for owners of Historic buildings in Feilding and priority zones in the town. Phil suggested that the new Civil Defence contact be invited to attend one of our meetings to speak to the locals. Chris to contact and arrange time.

3.1 Councillor Update Council Elections Meeting on 4th July for those proposing to stand for election for first time. Nominations open on 10th July 2019. Both Phil and Andrew standing for re-election.

3.2 Other Matters Sand build-up in main area. Road gutter area outside Cossie /homes on Hunia and across the road by store/picnic area has build-up of sand that needs to be removed please. Also sump in Rangitane street. Trip Meter – Barling Street John queried the readings provided by the MDC as they were similar to a few year ago – before Sandown was developed.

Meeting Closed

Next Meeting

8: 53pm 17th July in PNSLC Lounge

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Minutes of the Sanson Community Committee Meeting Held on 12th of June 2019

Opening 19:10hrs Present Committee: Paul Brown, Denise Tanner, Alan Peck, Steve Carey, Grant McGaughey,

Christine Ellis, Leona Smith. Council: Allison Short, Phil Marsh Public: Jeff Graham (civil defence)

Apologies Helen Worboys, Andrew Quarry Guest Speakers Jeff Graham:

• Presentation of the Community Activated Emergency Centre Guide – this is a guide for the Centre and its assigned ‘card holders’ (inside the kit) and not for wider distribution.

o Once finalised, Jeff will provide training to SCC and volunteers to have a training session with respect to the guide and when/how it would be used.

o Three sites located as community centres should they be required: Primary – Community Hall Sanson Club St Thomas Church Denise to contact each of the representatives for the sites to

confirm that these are available should an emergency require it.

• Presentation of the Community Response and Recovery Plan – this is a Sanson specific document and is for community wide distribution.

o Four ‘disasters’ identified as – Earthquake, Flooding, Significant Storm Events and Chemical Spills.

o Jeff to meet with Paul and Denise to finalise the local content. Denise to co-ordinate a time that suits for Jeff, Paul and herself to meet up and discuss the document.

Previous Minutes Were read and confirmed as a true and accurate record. Moved Denise, 2nd Grant. Local Events • Community Honours are currently open and accepting submissions. These close

at the end of June. Councillor’s Report

• Long Term Plan and Annual Report finalised. The Draft Strategy document will be released shortly.

• Annual Plan – follow up with Andrew to put this out online for submissions. • Local Government Conference occurring in the near future. Due to the size of

MDC, we are only entitled to one vote in the conference (put forward by Mayor Helen Worboys). The council discussed 24 remits (from climate change to things that should be on Central Government or Police jurisdiction) and made Helen aware of how the collective council believed she should vote.

• Community Honours are currently open and accepting submissions. These close at the end of June.

• Priority thoroughfares have been identified in Feilding CBD. As a result, a timeline is now in place for building owners to start advancing this.

o Rates may need to be redirected to this. This will not be limited to Feilding residents only.

o Denise requested paper copies of the submission/feedback forms so that this can be put at the club and Z.

• Nominations for Council open on the 17th of July. Paul suggested the co-ordination of a ‘meet the candidate’ evening.

o Please ensure that enrolment details are up-to-date for the September elections.

o Meet the candidates evening – Paul to liaise with Del for ensuring the hall is available, and with Helen about potential dates.

• The Safer Journeys for Schools – Due to Sanson School being in a 50km zone, it is down the list (behind those in a 100km and 70km zone).

• Any further funding outside of annual uplift can be applied for at anytime and does not need to go through the annual long term plan.

Council Actions Required

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• Andrew Quarry: Fire Hydrant required in Sanson – should be located at the water tank. Janine’s email indicates that there will be a hydrant at the main water tank (which is what we have been requesting, not a Sanson wide water system). Please confirm that this went in on the tank prior to its completion.

• Andrew Quarry: water tower - how many operators would be using the tank, and how much would be drawn from the tank each day?

o Can the tank handle the town supply and the additional draw of the commercial operators

o What is the capacity of the tank in Litres? o A copy of the Horizons flow report and the depth of the bore. o If installed, then a conversation with the operator about having reduced

cartage rates to local residents? • Matt Bayliss: Please make contact with Grant re: court/line marking and

reschedule an appointment. Matters Arising from Previous Month

• SCC Governance: o Steve presented the Communications and Media Policy – No changes

requested – Denise advised that she accepts the policy. o Steve will change the trading name for IRD so that the IRD number can

be accepted by the bank as the bank will not change the name. Completed.

• Denise to purchase new plants up to the value of $200 to replant the boxes. Plants donated by Awapuni Nurseries and were planted on the 11th of June.

• Basketball Half Court - Line marking would be required for the court and it was identified that the school courts also need remarking. Helen to make contact with Matt Bayliss and make contact with Grant. Matt Bayliss organised a time with Grant and then was unable to attend due to sickness. There has been no further contact.

• Follow up with lease holder about toilets. Paul contacted Anuj about this (and a signed lease) – no contact has been received back yet.

• The metal structure in-front of the lamp post to be removed – H&S hazard. Completed.

• Paul to create RAMS. Work in progress. • SCAT money to be transferred. Kristi was awaiting the new suffix number. To be

transferred in the ‘SCC’ suffix – 01. Completed. • Denise mentioned that Dave (Jude’s husband) is an artist and might be

approached to provide a quote. Grant mentioned it to Jude who advised she would pass it on to Dave. Grant to follow up with Jude.

• Steve presented the initial quotation for the Sanson signs and the placement. Steve to go back to NZTA with plans and then sign maker for final quotes. NZTA have logged a job for approval. Sign-maker is preparing a final quote for approval by SCC for the signs to be made and installed.

• ANZAC day supplies cupboard. Paul to get a copy of the key and get an additional key cut for Grant. Completed – Keys made for Paul, Grant and Del.

• Denise is to make contact with owner of the old Vivs building (now Residential) about the possibility of placing a bus seat on the concrete outside the building. Denise requested letter head – re uploaded this to the Google Drive (Admin account folder).

• Seat in front of the playground – MDC removed seat due to rot. They will either repair or replace the seat and reinstall the plaque on the seat. Denise recommended that the seat is returned to the same place in front of the playground fence (once installed).

• Paul to issue a letter of thanks to Elaine for ANZAC day. Paul to follow up. Matters Arising from this Month

• Playground o Paul advised that the playground is due to open near the end of July. o Alan – Wanted to confirm that the recycling centre will be fenced off.

Shown plans which show it fenced off. o Denise and Paul to meet on site to discuss the concerns about the

placement of the Skyhawk and its relationship to the agreed ‘D plan’. If there are concerns, these will be raised with Pete Shaw.

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• Planter Boxes o Paint donations from Resene. o They request a plaque be placed on the planter boxes.

To allow for a range of colours we are happy to supply the following free of charge: * Up to 4L of Resene primer/sealer, if required * Up to 8 x 500ml-1L Resene premium paint tinted to the Resene colour/s of your choice * if required, up to 4L of Resene wood stain for the timber areas, tinted to the Resene colour of your choice.

o Denise to make contact with resense to speak to a colour consultant about what they would recommend about the painting of the zinc on the boxes.

o Stain was not recommended for the timber due to the consistent upkeep. Colours are to be neutral toned.

o Plants (annuals) have been planted. Remaining plants – some donated to the new owner of the Mart to plant out the road frontage and remainders are at Denises to replace the annuals that incur a natural death.

• Stallholders Issued raised by a member of the public with respect to Market Stallholders parking on the footpath.

o Issue brought to the attention of the stall holders – asked them to not park over the footpath in the future.

o Future issues are to refer the complainants to making a complaint with the police – this is not a SCC function, and the lease from Anuj is for the premise only.

• Safer Journeys – (as per Councillors report). Allison advised that you can request NZTA put up car counter across the road which includes a speed calibrator. This will enable data to be collected about the speed cars are travelling near the school. Steve to draft a letter to NZTA to request the counter.

General Business • Time Capsule – no ideas have been put forward. Denise requested a letter be sent to Jude to ask the children to come up with suggestions. Steve to draft letter to Jude.

• Pot Holes – On the entry and exit of the market site. Denise to get an order number from MDC and get an order number.

• Leaves in drains – Grant was approached by a member of the community about the leaves in the open drains creating flood hazards. It was mentioned that Higgins clear the drains in Feilding but not in Sanson. Advised next time it is mentioned, to call it through to MDC and get an order number.

• Del Parker requested that Steve go visit her in person with respect to the changes in the Hall sub-committee (disestablishment). Steve is unable to attend, however Christine will meet up with Del. Steve to send through an email to Christine advising of the changes and what that means for Del. Only change is to where the money is deposited, and expenses over $200 per month need to come for approval from SCC.

Correspondence In

13/05 – Carl Speedy Signs – Recommendations for the footing of the signs – forwarded to NZTA for approval.

13/05 – Janine Hawthorn – The Fire hydrant will be installed at the tower at its completion. Andrew Quarrie – expecting a follow up to this to confirm it has occurred.

20/05 – Denise Tanner – re-Awapuni Nurseries and Resene emails for sponsorship. 21/05 – Karen Warman – Confirmation of Resenes sponsorship. 21/05 – Denise Tanner – Confirmation of Awapuni Nurseries sponsorship. 24/05 – Steve Carey – Copy of Letter issued to BloKarts 03/06 – Peter Shore – Details of the inability to maintain the seat infront of the

playground. To repair or replace. 05/06 – NZTA – Provisional approval of the recommendations for footings. 05/06 – Denise Tanner – Confirmation of Jeffs attendance at the meeting 05/06 – Steve Carey – Copy of the forwarding of NZTA email to Carl (speedy signs)

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05/06 – Paul Brown – forwarding of email from market manager re complaint about stall holders on the footpath.

07/06 – Denise Tanner – Confirmation that the annuals (plants) were to be planted by the school children.

10/06 – Denise Tanner – concerns with respect to the playground layout – to be discussed with Paul.

12/06 – NZTA – formal approval case opened.

Correspondence Out

Interior emails only.

Market Report • Nil Hall Report • Christine to meet with Del with respect to a cheque book and the process moving

forward for administration and bookings. Finances MDC Priority Projects:

Community Committee Project Fund - $5,843.43 – DPW; Branding Community Planning - $9,500 – Branding Bus Shelter funding $5,000 2019/2020. $3,000 of Funding for MDC is to be confirmed as a result of 2019/2020 funding round. MDC $213000 for Toilets MDC $158000 for Playground Sanson Community Committee Finances: As at 31 May 2019

Suffix Account Total 30/04/2019

Account Total 31/05/2019

Market – 00 $5,977.660 $14,669.11 SCC – 01 $0.00 Hall – 02 To be transferred Donations – 03 $4003.64 $4003.64

Donations $4003.64 incl Denise Tanner donation $3000 for Bus Stops, $618 for ANZAC day. Agreed expenditure this month:

o Nil

Project Priorities 1: Playground 2: Brand Sanson Project 3: DPW Project 4: Bus Shelters

Notices for Snippets

• Time Capsule items and Ideas

Next Meeting 10 July 2019 @ 7pm Closing 21.25hrs

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Meeting Date Requested

Council Number or Person

Summary of requested Action Status

13 March 2019

Andrew Quarry

Fire Hydrant required in Sanson – should be located at the water tank. [Email from Janine advises that there is to be a hydrant at the water tower – please confirm that this went in prior to the towers completion].

Incomplete

13 March 2019

Janine Hawthorn

There used to be a monthly council action sheet that outlined the actions being taken as a result of committee minutes. We request that this is made available again so we know what the progress is of the action points as some of these continually come up with no apparent action. [Email from Janine advises that she is looking into reimplementing it].

Incomplete

10 April 2019

Andrew Quarry

Questions with respect to the commercial water operation. Incomplete

12 June 2019

Matt Bayliss Please make contact with Grant re: court/line marking and reschedule an appointment.

Key: Complete/On Track Incomplete – work required Incomplete – Urgent/More than 6 Months since requested

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Minutes

Hiwinui Community Committee Meeting

21 May 2019 at 7.30pm

Hiwinui School

Present:

Arthur Wood (Chair), Johanna Wood (Note-taker), Pam Eastcott, Sean Hurley, Brenda Leigh (Hiwinui School Principal), Clare Ridler, Richard Fernando, MDC Crs Cameron, Marsh, Short, Quarrie and Mayor Worboys

No. Item Action (who)

1 Procedural Matters

1.1 Apologies That the following apologies be accepted:

Phil Pirie, Dave Stewart, Duncan Baker

Pam/Clare

Moved/Seconded

Carried

1.2 Correspondence

There was no correspondence

1.2 Confirmation of Previous Minutes

That the minutes from the previous meeting held on 19 March 2019 be accepted as a true and correct record.

Sean/Pam

Moved/Seconded

Carried

1.3 Matters Arising Brenda reported that the timing of the speed signs has been changed to meet the community needs as proposed in the last minutes and that we can change the times if required for special events

Richard explained what he was looking for in requesting an itemised costings rate spend in our community. For example, if our rates go towards mowing the verges, how often is this undertaken? Who checks that the work is being done to the right level of service? There is a lot of money going out of the community, how much comes back into it? Knowing this would be beneficial for the Community Committee, who could then advise the wider community

AED Donations (see community projects below)

Community Welcome Signs (see community projects)

Pathways (see 2.4)

2 Items for Approval/Information

2.1 Finances

Income: $11 000 Expenditure: $4,572.64 Balance: $6,527.36 No change is finances

2.2 Community Plan (where applicable)

Review of plan?

Review of Community Plan Projects (what’s been completed, what’s been planned, timeline, issues, actions)

At the meeting on 19 March it was suggested that we consider (a) a greener Hiwinui or (b) Pest Control. It

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was agreed at this meeting that “Before any guest is asked to a community meeting this committee needs to be able to able to provide a brief of the presentation and provide some potential questions”

Pam will take on liaising with Horizons for a community meeting focused on Pest Control

2.3 Community Projects

Welcome Signs

AED Donations

Progress on projects (what’s been completed, what’s been planned, timeline, issues, actions)

Arthur reported that Dave has been in touch with Grant Stephenson of the Council, Phil is now away and due to the length of time for this project to be completed we now have no builder

Richard updated the committee with the status of the Give a Little Page for donations towards the defibrillator. This is set up ready to go and is currently being moderated by Give a Little. This will be open for until the June meeting. It is normal to receive an initial burst of donations and then some more at the end. The first donation will set the tone for these. Cr Cameron asked that she be informed when the donations opened so she could donate

2.4 Pathways

Arthur noted that the community appreciates the work on the pathway and that the walking bus is very happy

It was also noted that we need to educate adults within the community to use the pathway.

One area to improve is the rubbish, Where will this now be collected. Council members suggested that the HCC write to David McMillan, Solid Waste Officer and ask for clarification of this

Council members were asked if it would be appropriate to hold an official opening of the pathway once completed and it was agreed it would be. Brenda to write a letter requesting this upon completion

Brenda

2.5 Community Event

Propose that the next full community event be 23 July – focus on:

Pest control – Pam to coordinate

Possible first aid training for community members

Pam

Sean

3 Other Business

3.1 Subcommittee Reports

3.2 School Report

ERO report has now been received and Brenda read excerpts from the report to the committee

3.3 Community Meeting

3.4 Communication Hiwinui Community Committee update was included in the School’s Term 1 Letter to their community

Car parking is still an issue around the school

The school would like to understand the number of

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potential subdivisions in our community as these will impact on the school roll. Brenda’s approach to the council resulted in advice which said each title search would cost.

Solution is that HCC write to the council (Shayne Harris) and request an answer to the question “what are the existing and underdeveloped titles?”

Johanna/Arthur

4 Council Matters

• Plan 53 will be reviewed this year, so HCC to be aware of this

• Council elections will take place in October this year. Dates to remember are:

o Nominations open 19 July 2019 o Close 12 noon 16 August 2019 o Voting papers delivered from 20 September

2019 o Voting closes 12 noon 12 October 2019 o New council sworn in 31 October 2019

Meeting Closed

Next Meeting

8.50pm

18 June, Hiwinui School at 7.30pm Note this meeting was cancelled due to a large number of apologies so next meeting is 23 July

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MINUTES OF THE HALCOMBE COMMUNITY DEVELOPMENT GROUP

HELD Monday 3rd June 2019 7pm at the HALCOMBE TAVERN PRESENT: Rachel Lane, George Kereama, Stacey Hulena, Richard Bain, Maureen Lambert, Alex Short, Cr Shane Casey, Peter Beck, Vicki Powell, Barb Davies, Victoria Short, Jeannette Henderson Since the resignation of Rachel Lane as Chairperson for the HCDG, the HCDG held a meeting to discuss who would take over as Chairperson. It was agreed that we would have a rotating Chair until elections later in the year, to give people the opportunity to have the experience of being Chair. The rotating Chairpersons for the next 4 meeting are: June – Alex Short, July – Maureen Lambert, August – Richard Bain, September – Vicki Powell. Chairperson – Alex Short

Champion Action (BOLD = MDC action)

1.1 Apologies

1.2 Correspondence In Moved: Vicki Powell Seconded: Wayne Short

Virginia O’Connor – ‘Embrace’ DVD screening

Re public showing of DVD

Bridget Murphy – Rangiwahia Environmental Group.

Re: Lantern Making

Quote for whiteware for hall

Correspondence Out

• Invoice MDC for ANZAC funding

• Request no more carpet at walkway

• Trees – arrived after Working Bee

• Sue Simson re Cell phone Tower

• Application form for HCF sent to HCDG committee & HCT trustees.

• Facebook notifications • James Adamson re leaky roof –

quote accepted for new flashing

1.3 Confirmation of previous minutes

That the minutes from the previous meeting held on 6th May 2019 be

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Moved: Rachel Lane Seconded: Maureen Lambert

accepted as a true and correct record.

1.4 Matters arising Email to Hamish Waugh not sent, re – storm water

Shane will report back shortly

2.0 Financial Business Financial reports

Moved: Stacey Hulena Seconded: Vicki Powell` Unanimously accepted

Stacey That the Financial Report showing an overall total balance of $ 33,874.33 be accepted.

Invoices for approval Moved: Vicki Powell Seconded: Rachel Lane Unanimously accepted

Invoices to be paid: • Genesis Power - $61.70 –

General Hall • Maureen Lambert - $67.35 –

General Hall

Finances Received • $150 – Moa Harriers – Hall

Hire • $270.10 – PGG – Sale of Sheep

MDC Project funding

Keep a record here of the project funding so we can maintain a running tally of where we are at. All of the below is however yet to be approved: Project Fund ($3k) • ANZAC Day 2020 $1000 • Community Communications

$500 • Other community get togethers

$1000 • Walkway $500 Community Committee Plan fund (contestable $60k) • Walkway info signs & picnic

area $17,000 • CBD/Cenotaph/Rec area

development $8,200 • Monteith St carpark – school

walkway $18,521 • Stanway road stormwater drain

clean up $5,000 Other requests • Ongoing walkway maintenance

Janine to update once approval / acceptance has been given.

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• Hall roof and flashing renewal $30,000

• Hall and Playcentre (MDC owns Playcentre building) exterior paint $30,000

• Hall carpark resurface and extension $7,413

• Hall floor revarnish $10,000 • Kimber St seal extension

3.0 Council report Council Report

June 2019 Cr Casey Plan #54: Looking / ahead

Halcombe Community advised to view changes to plan

School & BOT have met re additional school Building

Sewage scheme: cost risen to over $12,000 to connect to Halcombe scheme. Shane explained cost & effect of treated sewage going into waterways.

4.0 General business 4.1 Focus #1 –

Walkway and Domain

Vicki

Vicki has planted trees. Vicki to ask James Adamson re cleaning out trees along Levin Street drain area.

4.2 Focus #2 – Hall & Hall kitchen/bar refurb.

Maureen Quote from AdvanceClean for 2 wet and 2 dry microfibre mops Open Hall notice on FB

Purchase mops Moved: Rachel / Richard

Thank You Afternoon Tea – invite Halcombe residents to say thanks to all the generous sponsors of the hall. FB notice Sunday 9th June at 3pm

$100 from Hall Op acc. For Hall Opening. Moved Rachel / Vicki

4.3 Focus #3 – Cenotaph & Recreational Area

Rachel Stanway/Halcombe Road drains Kiwi Rail have confirmed that they will clear these drains out.

Domain – owned by LIMZ. Govt lease to council.

MDC working through renewing lease which is up for renewal August 2019

4.4 Subprojects

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Roading Richard • An underpass/overpass option for Halcombe Road. CCR request done 27/03/19 Transaction #51656.

No update

• Kimber Street: Looking good • Vehicle calming entrances. CCR

request done 27/03/19 Transaction #51657

No update

• Mt Biggs Road dangerous corner (by Phyllis/Ian Burns place). Cr Casey to update us.

Counters and signage in place.

Community get-togethers

Wayne

ANZAC Day Update

Thank you cards printed need sending

Rachel

Auction

Thank you cards to be sent out

Ladies Night: Date TBC perhaps Spring. Wine & Plate

Rachel has purchased DVD ‘Embrace’ to show at first Ladies night. Was agreed that a Public Screening licence be purchased.

Barb

Wedding dress evening (Barb) • Promote as a wedding venue

No update

Jeannette Lantern Festival Jeannette reported on Mtg with Rangiwahia grp. Email to go out re workshops. Workshops – 16, 23 & 30 June Lantern Festival – Saturday 6th July at 5.30pm

Budget of $100 for materials approved. Moved: Barb / Maureen

Cemetery Land Darryle PGG Wrightson account has now been set up for HCDG

IT communication (cell, landline, internet)

Rachel Tower placement has been proposed for village centre. Shane to ask council re: consent.

Entrance signs Richard/ Barb

Welcome to Halcombe signs – winter project.

Barb to organise bulbs to be planted.

Bulbs have been planted

Neighbourhood Support

Hollie No update Stacey happy to help Hollie for CBD area. Rachel to connect the two.

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Civil Defence • Jeannette presented map of Halcombe area for approval.

• Over-seer required. Alex to ask Alison.

• Boundaries same as sch. Zone

• George to contact all Maraes.

Jeannette to send map to Civil Defence

Power capacity in village

Rachel No update.

Christmas Lights Rachel $422.32 balance (Held in General Account)

Discuss at next meeting

Rangitikei River Access

Alex No update

Recycling Richard ‘Ring when full’ sign in place

4.5 Other General Business

Iwi Matters George Rachel inquired of George re iwi take on ‘cleaned’ wastewater going into waterways. George explained difficulty getting information from Horizons.

Sewerage No update. Stormwater Drains working through to flood

gate at end of Willoughby St.

Richie to contact owners of gate

Water Scheme Mike Banner

Halcombe Community Trust

Lyn McCurdy

Power Capacity IT Communication – cell, landline, internet.

Halcombe Community Fund

Rachel

Application Form - Feedback on Application form requested by Rachel.

5.0 Community Communications

Rachel

Halcombe Herald

Rachel

Facebook champion

Richard / Peter

Road signs – Generic signs have now gone up.

Jeannette Community Email

Barb School – put notice in school newsletter re Lantern Making and Festival.

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Vicki Playcentre

Halcombe Tavern

Rachel Fire Brigade

6.0 Other items

David Johnstone gift sent

Walkway ‘Thank You’ Plaque – Richie when her erects the ‘Halcombe’ railway sign

Meeting Closed 9:30pm

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MDC ACTION SHEET SUMMARY MDC Action point Transaction # MDC

department/ Where and who the next action sits with.

Minutes date

Cenotaph lights: (For previous points relating to this Action see April 2019 minutes) 25/03/19 Onsite meeting held with John Jones, Grant Stevenson and Rachel Lane. It was agreed that the Cenotaph lights would be done as soon as possible using the $13K. 24/05/19 Updated email from Grant Stephenson. Still awaiting Cenotaph lights pricing.

Roading April 2019

CBD/Rec Area and Walkway Plans: (For previous points relating to this Action see April 2019 minutes) 01/04/19 – Rachel sent an email to Duncan saying this project would need to be done next year, provided we get funding as the Cenotaph lights are going to use us the $13K balance. Funding has been applied for via the Community project funding forms. Awaiting decision from Janine Hawthorn.

Janine Hawthorn

April 2019

Vehicle calming entrances 27/03/19 Rachel put through a transaction request (CCR) for ‘Threshold Treatments’ (Safety improvements) at either end of the 70km area along Halcombe Road and also the Stanway Road (Stanway side) entrance. This request also included asking for a “reminder 70km sign” midway along the Halcombe Road straight.

Transaction #51657

Roading April 2019

An underpass/overpass option for Halcombe Road 25/03/19 – Rachel Lane (HCDG) discussed with John Jones (MDC) and Grant Stevenson (MDC) at an onsite meeting the likelihood of an under/over passes being installed to link west and east Halcombe. Under/over passes are incredibly expensive and basically impossible to get however John recommended logging a CCR for a safe crossing spot to be installed (this project will comes under the Safer Journeys for school routes initiative – Matt Williams (MDC)) 27/03/19 CCR logged.

Transaction #51656

Roading April 2019

Stanway Road/Halcombe Road drain 25/03/19 – Stanway Road/Halcombe Road drain to be cleared of blackberry and tall grass (both sides of Stanway Road). Grant Stevenson (MDC) to look into who owns the land (MDC or Railways). Regardless of ownership, an

Grant Stevenson - Roading

April 2019

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application has been made for funding for this to be done as part of the Community Plan Fund. 24/05/19 Updated email from Grant Stephenson. Kiwi Rail to do this soon. Stanway Road/Domain entrance trees. 25/03/19 – The two smaller ‘bonsai’ trees at the Stanway Road end of the Domain to be removed and replace with something nice. Grant Stevenson (MDC) to speak to Carl Johnstone (MDC) about getting this done. 24/05/19 Updated email from Grant Stephenson. This has been scheduled to be done soon.

Grant Stevenson – Roading / Carl Johnstone – Parks, Property & Reserves.

April 2019

Levin Street Drain. Drain needs to be cleared. Vicki to contact James at MDC about this and the dead trees.

James Adamson

June 2019

KEY: ****Greater than 12 months since point raised ***9 months since point raised **6 months since point raised *3 months since point raised Italics denotes actions that have happened between meeting date and minutes being done.

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Pohangina Valley Community Committee Minutes Pohangina Community Committee Meeting

25 June 2019 at 7.30pm County Fayre, Finnis Road, Pohangina Village

Present: L Besley, J Barnett, M Dickens, G Martin, S Edwards, M Pratt ,K Pawson, Cr S Bielski and Cr P Marsh.

Procedural Matters Action

1.1 Apologies That the following apologies be accepted. J Hawthorn, K Hayes, S Stevens, S Groves and R Galyer.

J Barnett/S Edwards Carried

1.2 Correspondence • Email on 5/5 from Mayor Helen Worboys re Chat with the Mayor at County Fayre

• Email on 13/5 from Squadron Leader Roger Black re Anzac Day review

• Email on 15/5 from Janine Hawthorn re support while she is away.

• Email on 1/6 from Gordon Pilone.

• Email on 3/6 from Clare Leamy confirming purchase of defibrillators. See 2.2.

• Email on 7/6 from Paul Stein, MDC. See 2.3

• Emails on 17,21/6: MDC -20 June-presentation of draft Community Development Strategy. 21 June adopted for public consultation. Submissions close 1 July.

• Email Matthew MacKay 0n 24/6 -re plan change 65-Natural Features and Landscape

J Barnett/M Pratt Carried

1.3 Confirmation Previous Minutes

That the minutes from the previous meeting held on 30 April 2019 be accepted as a true and correct record.

J Barnett/S Edwards carried .

1.4 Matters Arising

2.1 Finances That the Financial Report showing a balance of $21,431 be accepted. $2000 has been used to assist in purchase of 2 defibrillators.

L Besley/J Barnett Carried

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Awaiting invoice for painting of bus shelter/information centre.

2.2

Emergency Management

Clare Leamy has raised sufficient funds to purchase 2 difibrillators. Theses are to be installed at Awahou School and County Fayre. Alistair Beveridge has started installing the defibrillator at Awahou School. Still waiting for one for County Fayre. Once installed Clare will organise training session at County Fayre.

2.3 Project Funding J Barnett asked whether PVCC had to resubmit project funding requests following email from P Stein. Following meeting J Barnett clarified with J Hawthorn that no need resubmit

2.5 Raumai Reserve Road at Raumai Reserve has been resurfaced. J Barnett asked whether an extra bollard could be installed between the road railing and the road entrance to the Reserve. Currently there is just enough gap for a small car to be driven up the grass bank an onto the Pohangina Valley East Road. Judging by the tyre marks on the grass someone has done this. J Barnett to send photo to MDC

J Barnett

2.6 Pohangina Recreation Reserve

• Julie Ann Bolton has been communicating with Pete Shore regarding the entrance. It is taking time to work through the recommendations for the stone entrance and kicker board design. A funding application to Eastern and Central has not yet been made. This will be done pending receiving a quote.

• Brent & Liz Besley & Marty Pratt visited a cattle yard/loading ramp setup to research the most suitable design for the Domain. Brent is to draw a sketch with dimensions and timber requirements to give to James Adamson. Michael Forlong will quote on cost of laying a metal pad and road frontage approach. Brent will approach the Lions Club to see

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whether they would assist in the construction. Marty will provide a thumper. If necessary, MDC funding from submission will be used to meet associated costs of: metal pad, concreting/hardware.

• Liz has sought community feedback regarding the colour choice for repainting the pavilion. There was a very low response (3) but each liked the colour scheme of the Papa Cliffs Café: The walls are Popcorn (Hi Glo) and roof and trim are Pioneer Red (Hi Glo) from Resene. This will be the recommended colour choice to James Adamson

2.7 ANZAC Ceremony Roger Black has proposed shifting the flagpole at the cemetery to avoid the possibility of people standing on graves during the ANZAC Ceremony. PVCC has a new flagpole which was obtained as part of the Centenary ANZAC project. There was discussion on whether the new flag pole should be installed at the cemetery or elsewhere in the village eg County Fayre. L Besley to contact Roger to get interested parties together to determine an outcome suitable to all.

L Besley

2.8 PVC Newsletter/website

Unfortunately S Groves had to go to Auckland Hospital so was unable to attend the meeting. Scott has developed the basic website for the Pohangina Valley and now requires contacts to develop the content for the various areas K Hayes and G Martin are the contacts for the PVCC and the Pohangina Hall

2.10 Bus Shelter/Information Centre

The Bus shelter has been painted. C Pullar is working on the design to go on the sides of the shelter

2.11 Pohangina School and Swimming Pool

Invite Kim Couper Smartt to August PVCC meeting

J Barnett

2.12 Pohangina Hall Quiz night has been cancelled due to insufficient entries. Still plan to have Spring Fling (dance) in October. Current returns

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from hireage of the Hall covers cost of power and some of the contents insurance. To cover the full cost of insurance need to have a fundraiser such as quiz night or dance. The Hall committee plans to undertake a survey of community to determine what support there is for the hall and what they want to see it used for

3.0 General Business

3.1 MDC Report Cr S Bielski reported on recent activities of MDC which included Skate board area to be installed next to Makino Pool Working on solution to water contamination at Ohakea Traffic densities in the vicinity of schools in the Manawatu area have been determined and council has prioritised where speed limits will be lowered. The speed limit outside Hiwinui School Is the first to lowered.

Meeting Closed Next Meeting

9.35pm Tuesday 27th August 2019 at 7.30pm at County Fayre.

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APITI COMMUNITY COMMITTEE MEETING MINUTES Thursday 20th June 2019, 7pm at the Apiti Community Hall 1. Welcome: Introduction & Apologies Present: Ken Thompson, Sonya Dearlove, June Barratt, Murray Whitehead, Mayor Helen Worboys, Cllr Michael Ford, Lex McKenzie, Jock Bielski and Julie O’Reilly. Apologies: Katherine Gillespie and Mark Dickins. 2. Minutes: Confirmation of minutes of the last meeting, action and matters arising. Moved: K.Thompson Sec: J.Barratt. 3. Correspondence: In: Emails Regarding - Golf Club, Apiti Chairs, Generator, and FMG Insurance. Out: Nothing 4. COUNCIL REPORT: Mayor Helen Worboys and Cllr Michael Ford spoke about a Mayor Reflection workshop they had attended. Cllr Michael Ford had attended a Rural/Provincial meeting in Wellington. Town Centre Future: A flyer has been produced with results from vision exercise that was done. There will be actions to come from this. Work done on Community Committee strategy- what do we want to achieve in the community committee? Will get an invite to this soon. Cllr Michael Ford and the Mayor talked about Active Transport between towns. Public Transport. How do we connect districts? Murray and June discussed the problem as they see it in Apiti, and mentioned their ideas for Apiti to the Mayor. June and Murray to put their idea in writing to the Mayor for possible action by MDC Reviewing Community Facilities at the moment. Earthquake Prone buildings in Priority areas in Feilding will have 7 1/2 years to be strengthened. ASB Economic survey done. Shows Manawatu -Wanganui area were 13-16th in survey we are now 3rd-2nd. Rural Plan changes happening need to be aware of this it could affect rural communities. Elections open on the 17th July. Managweka Bridge is progressing. The old bridge may stay as it works out to be just as cost affective to keep it and maintain it, compared with removing it. There will be a public meeting about what will happen. First Cactus Programme held was such a huge success, going to do another one. Course starts 29th July. Matters Arising - Apiti Domain looking at variation on lease .This has to happen before we can move to the next stage. Would like to develop the right hand side as you go in the front gate. Would like to make it more pleasant for campers. Toilets cleaned more regularly etc. Have had a letter from council so are looking into getting toilets cleaned more often. GENERAL BUSINESS Generator: The Generator has been bought, Jock thanked Ken for applying for funds from Central Energy trust. We are getting a 37 KV generator total cost all up $19,500.This should arrive at the Apiti Tavern by the end of July. Contents Insurance Apiti Hall: Ken has talked with FMG and proposes to increase our cover by $10,000, only a small increase in the bill, but good to have to cover new chairs. Ken proposed when bills comes in approx. $350, asked for permission to write out cheque. Move: K. Thompson. Sec: L. McKenzie. Passed New chairs have been bought. Received funds through Eastern Central Trust. Also getting a chair trolley to move chairs around easily. The trolley is being funded by Council. February Apiti Show: Think about this. And keep the date free and be available.

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Mountain Bike Ride: Ken has handed over file to Alex and Gemma who will be our organizers for this. Apiti Hall: New Zip Alex and Gemma have kindly given us a zip for the Apiti Hall. 1. Need to send out a letter of thanks to them for this. 2. Need to get a plumber to get a quote. Moved K.Thompson Sec: J. O'Reilly. Fridge Apiti Hall- Found a fridge to buy for hall. Ken rang around Apiti Community Committee to get permission we agreed and it was bought for $100. Apiti Hall Report: This has to be done each year. Ken will do this due by end of July. Golf Club: Ken applied for a grant for a Gazebo for the Apiti Show food stall. Subs not all in yet, we need to wait until August before they say yes or no. Money in the Bank: Committee has raised $3500 this year. Ken proposes since we use Gazebos for 2 events that we should have our own. He has looked into them and proposes we buy 2.5x2.5 m Gazebo commercial quality. Cost $700-$900. Discussions took place everyone in favour. Moved: K Thompson Sec: S.Dearlove. Stag Account: Stag is now paid for, Ken proposes we re-name account to Apiti Project Account All were in Favour to do this. Raising Funds: Ken Proposes to maybe have a Community Christmas at the Apiti Hall in conjunction with Apiti School, Ken to liaise with school re if they think it is a go or not Books and Bits Fare like a jumble sale Oct-Sept? Apiti Hall: Kitchen needs new cupboards, and dishwasher to upgrade it . Make it more desirable for the public to use it. We can apply for grants to help with funds to do this. Apiti hall heating advice to get some good heating. Reminder that Ken is standing down as Chairperson of the ACC in August. Need to think who can take his place. Meeting Closed at 8.40am next meeting 15th August 2019 7pm.

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Minutes

Bainesse/ Rangiotu Community Committee Meeting

Wednesday19th June 2019)

Rangiotu Memorial Hall

Present: M Starr, A Halford, S Trethowan, A Horsfall (chairman) T Donaldson, F Reid, B Law, A Sterling (secretary)

Guest: Cr A Short, T Ferris (Area C/D Emergency Manager)


1 Procedural Matters

1.1 Apologies That the following apologies be accepted:

Cr. B Cameron,Cr A Quarrie, J Hawthorn, R Taylor

A Horsfall/M Starr

Carried

Correspondence MDC: Community Funding booklet

P Stein MDC: Community funding/ community honours

1.2 Confirmation of Previous Minutes

That the minutes from the previous meeting held on Wednesday 15th May 2019 be accepted as a true and correct record

Sterling/Donaldson

Carried

Matters Arising As the principal of Bainesse school is unable to attend our meetings, it was suggested that we invite the new BoT chairman to our meetings.

A Horsfall to go to Council to procure a comprehensive map of Bainesse to assist with our submission.

VHF Radio has been installed. It was suggested that the radio and the generator be tested every 2nd month.

Other Business Report from Bainesse & District Community Development Trust: Re speed limits on Rangiotu Road, the Trust would like to see a review of the speed along the road, although they are aware that under Safe Journey to School scheme, this could trigger a review of the speed.

The AGM of the B.& D.C.D. Trust will be held on Friday August23rd at The Wines, Himatangi. There will be a fundraiser Quiz night after the meeting.

Neighbourhood watch signs have been distributed to different locations around the area. People designated to collect names for the database of Neighbourhood watch have been given stickers to hand out. Also to ask residents for more information re what they can help with in an emergency e.g. Chainsaws, diggers.

4 Council Matters

Update from Liaison Councillor Cr A Short on

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current MDC activities.

Regional Economic Development update: Strong export growth, steady population growth, and strong residential construction. Next 10 years will see $3.5 billion of projects in our area. Includes Ohakea, Linton, Hospital, Massey, PowerCo Turitea windfarm, New Gorge link road.

Acknowledgement by MDC of the passing of Merv Craw, also a local to this area. Morning tea for the family

Earthquake prone building, adoption of Priority thoroughfares giving building owners 7 ½ years to repair / demolish unreinforced masonry buildings.

Elections 2019: nominations open 17th July – 16th August. There will be a new Rural Ward with five councillors plus a Mayor.

Meeting Closed

Next Meeting

8.30pm

17th July @ 7pm

Rangiotu Memorial Hall

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Documents

COUNCIL AGENDA - Manawatu District...Jul 25, 2019 · Presentation from Matt Williams, Project Development Engineer - Roading. 7.2 2019-20 ROADING PROGRAMME : Presentation from John