Council 10 August 2017 Agenda - Marlborough...Proposal to Replace Planning Road Naming Policy (includes Appendix 6.1) Pages 47 - 62 7. Revision to Locality Boundaries (includes Appendix

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4 August 2017 Record No: 17144053

File Ref: D050-001-02 Ask For: Mike Porter

Notice of Council Meeting – Thursday, 10 August 2017

Notice of the Council Meeting to be held in the Council Chambers, 15 Seymour Street, Blenheim on Thursday, 10 August 2017 to commence at 2.00 pm.

BUSINESS

As per Order Paper attached.

MARK WHEELER CHIEF EXECUTIVE

mailto:[email protected]

Order Paper for the COUNCIL MEETING

to be held in the Council Chambers, 15 Seymour Street, Blenheim on THURSDAY, 10 AUGUST 2017 commencing at 2.00 pm

Open Meeting 1. Karakia Page 1

2. Declaration of Interests Page 1

3. Apologies Page 1

4. Minutes 4.1 Council – 29 June 2017 Pages 2 - 18

5. Committee Reports 5.1 Environment Committee Pages 19 - 29 5.2 Assets & Services Committee Pages 30 - 34 5.3 Planning, Finance & Community Committee Pages 35 - 46

6. Proposal to Replace Planning Road Naming Policy (includes Appendix 6.1) Pages 47 - 62

7. Revision to Locality Boundaries (includes Appendix 7.1) Pages 63 - 65

8. Decision to Conduct Business with the Public Excluded Page 66

Public Excluded 1. Public Excluded – Confirmation of Minutes

1.1 Council – 29 June 2017 Pages 1 - 2

2. Public Excluded - Confirmation of Committee Reports 2.1 Planning, Finance & Community Committee Pages 3 - 4

3. Committee Appointments Page 5

4. Reserve Land Pages 6 - 30

5. Determination of Items able to be Released to the Public Page 31

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Council – 10 August 2017

Marlborough District Council

Order Paper for the COUNCIL MEETING

to be held in the Council Chambers, 15 Seymour Street, Blenheim on THURSDAY, 10 AUGUST 2017 commencing at 2.00 pm

1. Karakia Tēnā koutou, tēnā koutou, tēnā koutou katoa E te Atua tō mātou Kai-hanga, ka tiāho te maramatanga me te ora, i āu kupu kōrero, ka tīmata āu mahi, ka mau te tika me te aroha; meatia kia ū tonu ki a mātou tōu aroha i roto i tēnei huihuinga. Whakakī a matou whakaaro ā mātou mahi katoa, e tōu Wairua Tapu. Āmine.

(God our Creator,

when you speak there is light and life,

when you act there is justice and love;

grant that your love may be present in our meeting.

So that what we say and what we do may be filled with your Holy Spirit.

Amen.)

2. Declaration of Interests Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3. Apologies

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4. Minutes 4.1 Confirmation of the Minutes of the Council Meeting held on 29 June 2017

(Minute Nos. C.16/17.456 to C.16/17.469)

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Council – 29 June 2017

Minutes of a Meeting of the MARLBOROUGH DISTRICT COUNCIL

held in the Council Chambers, 15 Seymour Street, Blenheim on THURSDAY 29 JUNE 2017 commencing at 2.00 pm

Present The Mayor J C Leggett (in the Chair), Clrs J L Andrews, J A Arbuckle, C J Brooks, B G Dawson (from 2.15 pm), M J Fitzpatrick, G A Hope, D D Oddie, M A Peters, L M Shenfield, T M Sloan and N P Taylor.

In Attendance Messrs M S Wheeler (Chief Executive), Mr M F Fletcher (Chief Financial Officer), Mr D G Heiford (Manager Economic, Community & Support Services), A P Quirk (District Secretary) and M J Porter (Democratic Services Manager).

Karakia The meeting opened with a karakia.

Apologies Clrs Shenfield/Sloan: That the apologies for absence from Clrs G I T Evans and T E Hook be received and sustained. Carried

C.16/17.456 Declaration of Interests - Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. No interests with items on the agenda were declared at the time.

C.16/17.457 Confirmation of Minutes - The Mayor/Clr Sloan: That the Minutes of the Council Meeting held on 18 May 2017 (Minute Nos. C.16/17.422 to C.16/17.431) be taken as read and confirmed. Carried

C.16/17.458 Confirmation of Minutes - One typo in the minutes, under submission 449, was identified and staff will correct that.

The Mayor/Clr Sloan: That the Minutes of the Council Meeting held on 12 June 2017 (Minute No. C.16/17.433) be taken as read and confirmed. Carried

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Committee Reports

C.16/17.459 Planning, Finance & Community Committee - The meeting was advised that the first meeting of the Long Term Plan Working Group had taken place as scheduled on Monday 26 June 2017.

Clrs Peters/Oddie: That the Committee report contained within Minute Nos. A.16/17.444 to A.16/17.455 be received and the recommendations adopted. Carried

C.16/17.460 Assets & Services Committee - The meeting was advised that correspondence is being sent to the Marlborough Landscape Group regarding the use of the wording “Waiharakeke” (Minute No. A.16/17.458 refers).

Clrs Sloan/Andrews: That the Committee report contained within Minute Nos. P.16/17.456 to P.16/17.465 be received and the recommendations adopted. Carried

C.16/17.461 Special Committee to Hear Submissions on the Annual Plan Update 2017-18 -

The Mayor/Clr Sloan: That the Special Committee to Hear Submissions on the Annual Plan Update 2017-18 Meeting report contained within Minute No. C.16/17.432 be received. Carried

C.16/17.462 Adoption of the 2017-18 Annual Plan F230-A17-11-01

The minutes of the Council meeting of 12 June 2017, generated from the deliberation on submissions on the Annual Plan Update 2017-18, were confirmed earlier in the meeting (see above).

Members noted that the 2017-18 Annual Plan document, as amended in terms of the decisions made, was separately circulated (filed in TRIM – Record No. 17119244).

The Chief Finance Officer advised that editorial corrections had been made and that following discussion with the Chair of the Audit and Risk Sub-Committee he proposed that as the Accounting Policies and Assumptions documents exist elsewhere that they not be reproduced in the Annual Plan itself. Advice would be given in the Annual Plan on how to access these particular documents. Members agreed with this approach.

The Mayor/Clr Peters: That Council adopt the Annual Plan for the period 1 July 2017 to 30 June 2018, including editorial amendments as advised to the meeting and the removal of Accounting Policies and Assumptions documents from the Annual Plan. Carried

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C.16/17.463 Setting of Rates for the 2017-18 Financial Year F270-23-01

The meeting was advised that a few editorial amendments had been made to the schedule that was separately circulated to members (filed in TRIM – Record No. 17119247). The schedule attached to the resolution below is the final version.

The Mayor/Clr Sloan: That the Marlborough District Council set the following rates under the Local Government Act 2002 and the Local Government (Rating) Act 2002, on rating units in the District for the financial year commencing on 1 July 2017 and ending on 30 June 2018.

Marlborough District Council GST has been calculated on the basis of 15% for the year. The rates below are GST inclusive.

TARGETED GENERAL TYPE RATES

1. Geographic Area General Works and Services Rates General Works and Services Rates are set differentially for six geographic areas, depending on where the land is situated.

Within each geographic area, the rating units are further differentiated into categories of rateable land in accordance with the use to which the land is put i.e. Residential or rural, commercial or industrial and homestay/farmstay.

Rating units may be partitioned by Council where there are two or more land uses that fit into different differential rating categories.

These rates fund the “Geographic Area’s Rate Component” of the net cost of operations, capital expenditure and debt servicing charges, after making provision for targeted rates and charges, general revenue, and utilisation of various reserves.

A Geographic Area General Works and Services Rate pursuant to Sections 16 and 17 of the Local Government (Rating) Act 2002 and Schedule 2 of that Act, based on the rateable land value of all rating units in the District, to be set and assessed differentially for one or more of the following categories of rateable land -

1.1 Blenheim Geographic Area (BM)

1171 Blenheim rating units with a residential or rural land use – 0.395484 cents in the dollar.

1172 Blenheim rating units with a commercial or industrial land use – 1.394158 cents in the dollar.

1173 Blenheim rating units with a homestay/farmstay type land use occurring on a residential/rural rating unit where a Building Act consent and/or Resource consent is required – 0.645311 cents in the dollar.

1.2 Blenheim Vicinity Geographic Area (BV)

1191 Blenheim Vicinity rating units with a residential or rural land use – 0.29574 cents in the dollar.

1192 Blenheim Vicinity rating units with a commercial or industrial land use – 0.583392 cents in the dollar.

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1193 Blenheim Vicinity rating units with a homestay/farmstay type land use occurring on a residential/rural rating unit where a Building Act consent and/or Resource consent is required – 0.368175 cents in the dollar.

1.3 Picton Geographic Area (PN)

1211 Picton rating units with a residential or rural land use – 0.654714 cents in the dollar.

1212 Picton rating units with a commercial or industrial land use – 1.213776 cents in the dollar.

1213 Picton rating units with a homestay/farmstay type land use occurring on a residential/rural rating unit where a Building Act consent and/or Resource consent is required – 0.795487 cents in the dollar.

1.4 Picton Vicinity Geographic Area (PV)

1231 Picton Vicinity rating units with a residential or rural land use – 0.171529 cents in the dollar.

1232 Picton Vicinity rating units with a commercial or industrial land use – 0.469182 cents in the dollar.

1233 Picton Vicinity rating units with a homestay/farmstay type land use occurring on a residential/rural rating unit where a Building Act consent and/or Resource consent is required – 0.246165 cents in the dollar.

1.5 General Rural Geographic Area (GR)

1251 General Rural rating units with a residential or rural land use – 0.318697 cents in the dollar.

1252 General Rural rating units with a commercial or industrial land use – 0.535537 cents in the dollar.

1253 General Rural rating units with a homestay/farmstay type land use occurring on a residential/rural rating unit where a Building Act consent and/or Resource consent is required – 0.373044 cents in the dollar.

1.6 Sounds Admin Rural Geographic Area (AR)

1271 Sounds Admin Rural rating units with a residential or rural land use – 0.226937 cents in the dollar.

1272 Sounds Admin Rural rating units with a commercial or industrial land use – 0.377304 cents in the dollar.

1273 Sounds Admin Rural rating units with a homestay/farmstay land use occurring on a residential/rural rating unit where a Building Act consent and/or Resource consent is required – 0.264656 cents in the dollar.

2. Geographic Area General Works and Services Uniform Charges A targeted Geographic Area General Works and Services rate on the basis of a fixed amount on every separately used or inhabited part of a rating unit ensures that rating units contribute on a uniform basis to fund the “Geographic Area’s Uniform Charge Component” of the net cost of operations, capital expenditure and debt servicing charges, after making provision for targeted rates and charges, general revenue and utilisation of various reserves.

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These charges are to be set differentially for six geographic areas, depending on where the land is situated; on the same basis as for the Geographic Area General Works and Services Rates.

A Geographic Area General Works and Services Rate to be set on the basis of a fixed amount on every separately used or inhabited part of a rating unit pursuant to Sections 16 and 17 of the Local Government (Rating) Act 2002 in the following geographic areas, or on infrastructural utilities that are not rated under the geographic areas:

Blenheim Geographic Area $748 Blenheim Vicinity Geographic Area $677 Picton Geographic Area $781 Picton Vicinity Geographic Area $358 General Rural Geographic Area $501 Sounds Admin Rural Geographic Area $414 Infrastructural Utilities (not rated in areas above) $580

TARGETED DEBT SERVICING RATES 3. A Grovetown Sewerage Loan Rate pursuant to Section 16 of the Local Government (Rating) Act

2002 to be set at 0.586293 cents in the dollar on the land value of every rating unit in the Grovetown Sewerage Special Rating Area in respect of which no contribution to the lump sum scheme was chosen to fund debt servicing costs on Grovetown Sewerage Loans.

4. A Picton Sewerage Treatment Loan Rate pursuant to Section 16 of the Local Government (Rating) Act 2002 to be set at 0.021992 cents in the dollar on the land value of every rating unit in the Picton Sewerage Special Rating Area in respect of which no contribution to the lump sum scheme was chosen, such rate to be applied towards debt servicing costs on the Picton Sewerage Treatment Loan.

5. A Renwick Sewerage Loan Rate pursuant to Section 16 of the Local Government (Rating) Act 2002 to be set at 0.062060 cents in the dollar on the land value of every rating unit in the Renwick Sewerage Special Rating Area in respect of which no contribution to the lump sum scheme was chosen, such rate to be applied towards debt servicing costs on the Renwick Sewerage Loan.

6. A Southern Valleys’ Irrigation Loan Rate, pursuant to section 16 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount per irrigable hectare of $309.45 on every rating unit in the Southern Valleys’ Special Rating Area to fund debt servicing costs on Southern Valleys’ Irrigation Loans.

7. A Flaxbourne Community Irrigation Loan Rate, pursuant to section 16 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount per hectare on all land committed to receive a base allocation of water of $1 on every rating unit in the Flaxbourne Special Rating Area. The quantum of the loan rate will alter as the proposal is progressed and will be used to either fund investigation costs incurred should the scheme not proceed or the total cost of the scheme should construction contracts be awarded.

TARGETED ROADING RATES 8. A French Pass Road Rate, pursuant to Section 16 of the Local Government (Rating) Act 2002,

to be set on the basis of a fixed amount of $99.00 on every rating unit in the French Pass Rating Area, such rate to be applied towards the cost of sealing between Matapehe Hill and French Pass.

9. A Kenepuru Road Rate, pursuant to Section 16 of the Local Government (Rating) Act 2002, to be set at 0.013873 cents in the dollar on the capital value of every rating unit in the former Kenepuru Riding, for roading improvements in that area.

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TARGETED RIVER PROTECTION AND DRAINAGE RATES 10. A Wairau Valley Rivers and Drainage Works Rate, being a targeted rate pursuant to Sections 16

and 17 of the Local Government (Rating) Act 2002, to be set on the Capital Value of every rating unit situated in the Wairau Works District classified in one or more of the following categories to fund the Cost of Operations, Capital Expenditure, etc of River Planning, Control and Flood Protection, in the above Rating District:

- Wairau Valley Rivers and Drainage Works - Class A – 0.071526 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class B – 0.066519 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class C – 0.042916 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class D – 0.007868 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class BU1 – 0.060444 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class BU2 – 0.042311 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class BU3 – 0.028879 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class BU4 – 0.022835 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class OU1 – 0.052627 cents in the dollar - Wairau Valley Rivers and Drainage Works - Class OU2 – 0.033832 cents in the dollar

TARGETED SEWERAGE RATES

Definitions: For the purposes of this section –

“Serviced” or “Connected” refers to any separately used or inhabited part of a rating unit that is connected, either directly or indirectly, through a private drain to a public drain.

“Serviceable” refers to any separately used or inhabited part of a rating unit situated within 30 metres of a public sewerage or stormwater drain to which it is capable of being effectively connected, either directly or through a private drain, but which is not so connected.

“Combined sewerage rates and charges” do not include the initial debt servicing requirements for any new schemes not paid by lump sum contributions.

11. Combined Sewerage Scheme Capital Works Rate

A combined Sewerage Capital Works Rate, pursuant to Sections 16 and 17 of the Local Government (Rating) Act 2002 to be set and assessed differentially on the land value of every rating unit in the Combined Sewerage Rating Area, classified in the following areas, to meet capital expenditure and debt servicing costs of the combined sewerage scheme:

Blenheim Group 0.087786 cents in the dollar Havelock 0.078130 cents in the dollar Picton 0.103588 cents in the dollar Seddon 0.147480 cents in the dollar

12. Combined Sewerage Scheme Charge

Pursuant to Section 16 of the Local Government (Rating) Act 2002 the following Rates are to meet expenditure of the combined sewerage scheme other than capital and debt servicing costs:

• A Sewerage User Charge being a rate to be set on the basis of a fixed amount of $386 on every separately used or inhabited part of a serviced rating unit connected to the Combined Sewerage Scheme.

• A Sewerage Non-User Charge being a rate to be set on the basis of a fixed amount of $193 on every separately used or inhabited part of a serviceable rating unit within the Combined Sewerage Rating Area.

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TARGETED WATER SUPPLY RATES

Definitions: For the purposes of this Section –

“Serviced” or “Connected” refers to any separately used or inhabited part of a rating unit to which water is supplied.

“Serviceable” refers to any separately used or inhabited part of a rating unit to which water can be but is not supplied (being property situated within 100 metres from any part of the waterworks).

13. Combined Water Scheme Capital Works Rate

A combined Water Capital Works Rate, pursuant to Sections 16 and 17 of the Local Government (Rating) Act 2002 to be set and assessed differentially on the land value of every rating unit in the Combined Water Rating Area, classified in the following areas, to meet capital expenditure and debt servicing costs of the combined water scheme:

Blenheim 0.078319 cents in the dollar Havelock 0.088500 cents in the dollar Picton 0.101031 cents in the dollar Koromiko 0.080825 cents in the dollar Renwick 0.083801 cents in the dollar

14. Combined Water Scheme Charge

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002 the following Rates are to meet expenditure of the combined water scheme other than capital and debt servicing costs:

15. Blenheim Water Supply

• A Blenheim Water User Charge for non-metered rating units, being a rate to be set on the basis of a fixed amount of $240 on every separately used or inhabited part of a serviced rating unit in the Blenheim Water Supply Area [including the Burleigh Extension].

• A Blenheim Water Non User Charge for non-metered rating units, being a targeted rate to be set on the basis of a fixed amount of $120 on every separately used or inhabited part of a serviceable rating unit in the Blenheim Water Supply Area [including the Burleigh Extension].

• A Blenheim Metered Water Charge, for metered rating units [including the Burleigh Extension], being a rate to be set for the quantity of water provided to residential metered connections according to the following scale of charges:

A minimum charge of $60.00 per quarter for the volume of water supplied between 0 m³ and 82.19 m³ (and)

A metered charge of $0.73 per cubic metre for the volume of water supplied in excess of 82.19 m³

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16. Havelock Water Supply

• A Havelock Water User Charge, for non-metered rating units, being a rate to be set on the basis of a fixed amount of $410 on every separately used or inhabited part of a serviced rating unit in the Havelock Water Supply Area.

• A Havelock Water Non User Charge, for non-metered rating units, being a rate to be set on the basis of a fixed amount of $205 on every separately used or inhabited part of a serviceable rating unit in the Havelock Water Supply Area.

17. Picton Water Supply

• A Picton Water User Charge, for non-metered rating units, being a rate to be set on the basis of a fixed amount of $410 on every separately used or inhabited part of a serviced rating unit in the Picton Water Supply Area.

• A Picton Water Non User Charge, for non-metered rating units, being a rate to be set on the basis of a fixed amount of $205 on every separately used or inhabited part of a serviceable rating unit in the Picton Water Supply Area.

• A Picton Metered Water Ordinary Charge, for metered rating units, being a rate to be set for the quantity of water provided to residential metered connections (excluding “Koromiko Special Pipe-line Agreement” consumers) according to the following scale of charges:



• A Picton Metered Water Koromiko Charge, for metered rating units, being a rate to be set for the quantity of water provided to all “Koromiko Special Pipe-line Agreement” consumers of $1.8142 per cubic metre.

18. Renwick Water Supply

• A Renwick Water User Charge, for non-metered rating units, being a rate to be set on the basis of a fixed amount of $410 on every separately used or inhabited part of a serviced rating unit in the Renwick Water Supply Area.

• A Renwick Water Non User Charge, for non-metered rating units, being a rate to be set on the basis of a fixed amount of $205 to be set on every separately used or inhabited part of a serviceable rating unit in the Renwick Water Supply Area.

• A Renwick Metered Water Charge, for metered rating units, being a rate to be set for the quantity of water provided to extraordinary residential connections according to the following scale of charges:



19. Seddon Water Supply

A Seddon Water Charge, pursuant to Section 16 of the Local Government (Rating) Act 2002, being a rate to be set on the basis of a fixed amount of $334 on every separately used or

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inhabited part of a rating unit within the Seddon Water Supply Area and any new lots created by subdivision of such rating units whether connected or not.

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, a Seddon Metered Water Charge being a rate to be set for the quantity of water provided for all residential consumers on the Seddon Water Supply of $1.45 per cubic metre for all usage in excess of 275 cubic metres.

These two rates are set to recover the net cost of operations, capital expenditure and debt servicing costs.

20. Wairau Valley Water Supply

A Wairau Valley Water Charge, pursuant to Section 16 of the Local Government (Rating) Act 2002, being a rate to be set on the basis of a fixed amount of $240 for each water meter connected to a rating unit within the Wairau Valley Water Supply Area.

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, a Wairau Valley Metered Water Charge being a rate to be set for the quantity of water provided for each residential water meter connected to a rating unit within the Wairau Valley Water Supply Area of $2.03 per cubic metre for all usage in excess of 350 cubic metres.

These two rates are set to recover the net cost of operations, capital expenditure and debt servicing costs.

21. Commercial Metered Water Charges

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, the following rates to recover the net cost of operations.

22. Blenheim Commercial Metered Water Charge

• A Blenheim Metered Water Charge for metered rating units [including the Burleigh Extension], being a rate to be set for the quantity of water provided to commercial metered connections according to the following scale of charges:


A metered charge of $0.73 per cubic metre for the volume of water supplied in excess of 82.19 m³.

23. Havelock Commercial Metered Water Charge

• A Havelock Metered Water Charge to be set for metered rating units, being a rate for the quantity of water provided to commercial metered connections according to the following scale of charges:

A minimum charge of $102.50 per quarter for the volume of water supplied between 0 m³ and 45.76 m³.


24. Picton Commercial Metered Water Charge

• A Picton Metered Water Ordinary Charge, for metered rating units, being a rate to be set for the quantity of water provided to commercial metered connections (excluding connections where water is Onsold) according to the following scale of charges:

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• A Picton metered Water Onsold Rate, for metered rating units, being a rate to be set for the quantity of water provided to commercial metered connections that is subsequently Onsold according to the following scale of charges:

A minimum charge of $102.50 per quarter for the volume of water supplied between 0 m³ and 40.74 m³.


25. Renwick Commercial Metered Water Charge

• A Renwick Metered Water Charge, for metered rating units, being a rate to be set for the quantity of water provided to extraordinary commercial connections according to the following scale of charges:



26. Seddon Commercial Metered Water Charge

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, a Seddon Metered Water Charge being a rate to be set for the quantity of water provided for all commercial consumers on the Seddon Water Supply of $2.22 per cubic metre for all usage in excess of 275 cubic metres.

This rate is set to recover the net cost of operations, capital expenditure, and debt servicing costs.

27. Wairau Valley Commercial Metered Water Charge

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, a Wairau Valley Metered Water Charge being a rate to be set for the quantity of water provided for each commercial water meter connected to a rating unit within the Wairau Valley Water supply Area of $2.83 per cubic metre for all usage in excess of 350 cubic metres.

This rate is set to recover the net cost of operations, capital expenditure, and debt servicing costs.

28. Rural Awatere Water Supply

A Rural Awatere Water Charge, pursuant to Section 16 of the Local Government (Rating) Act 2002, being a rate to be set on the basis of a fixed amount of $430 on every separately used or inhabited part of a rating unit within the Rural Awatere Water Supply Area and any new lots created by subdivision of such rating units whether connected or not.

Pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, a Rural Awatere Metered Water Charge being a rate to be set for the quantity of water provided for all consumers on the Rural Awatere Water Supply of $2.00 per cubic metre for all usage in excess of 275 cubic metres.

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These two rates are set to recover the net cost of operations, capital expenditure, and debt servicing costs.

29. Riverlands Water Supply

Water Rates, pursuant to Sections 16 and 19 of the Local Government (Rating) Act 2002, to recover the costs of operations, capital expenditure and debt servicing:

A Riverlands Metered Water Charge, for metered rating units, being a rate to be set for the quantity of water provided to all consumers according to the following scale of charges:

A minimum charge of $41 per quarter for the volume of water supplied between 0 m³ and 56.94 m³ (and)


30. Southern Valleys’ Irrigation Scheme

A Southern Valleys’ Metered Irrigation Charge, pursuant to Section 19 of the Local Government (Rating) Act 2002, being a rate to be set for the quantity of water provided to metered connections of $0.21816 per cubic metre.

The metered irrigation rate is set to recover the scheme’s net operating costs.

TARGETED REFUSE AND RECYCLING RATES 31. Blenheim/Picton (Residential) Refuse and Kerbside Recycling Collection

A Blenheim/Picton (Residential) Refuse and Kerbside Recycling Collection Rate, pursuant to Sections 16, 17 and 18 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount of $115 on every separately used or inhabited part of a rating unit in the collection rating area, in respect of which Council is prepared to provide a refuse and kerbside recycling collection service.

32. Blenheim/Picton (Residential) Refuse Collection

A Blenheim/Picton (Residential) Refuse Collection Rate, pursuant to Sections 16, 17 and 18 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount of $69 on every separately used or inhabited part of a rating unit in the collection rating area, in respect of which Council is prepared to provide a refuse collection service only.

33. Blenheim/Picton (Commercial/Industrial) Refuse Collection

A Blenheim/Picton (Commercial/Industrial) Refuse Collection Rate, pursuant to Sections 16, 17 and 18 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount of $69 on every separately used or inhabited part of a rating unit in the collection rating area, in respect of which Council is prepared to provide a refuse collection service.

OTHER TARGETED RATES 34. Energy Efficiency Rates

A Targeted Energy Efficiency Rate, pursuant to Section 16 of the Local Government (Rating) Act 2002, to be set on the basis of a calculation on the extent of energy efficiency services provided to a rating unit as a percentage of the service amount (inclusive of associated costs including both interest and principal) until the service amount is recovered as follows:

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Energy Efficiency Rate 1 16.986199%. Energy Efficiency Rate 2 16.910853%. Energy Efficiency Rate 3 16.837603%. Energy Efficiency Rate 4 16.766417%. Energy Efficiency Rate 5 16.697261%. Energy Efficiency Rate 6 16.630102%. Energy Efficiency Rate 7 16.630102%.

35. Residential Pool Inspections

A Targeted Residential Pool Inspections Rate pursuant to Section 16 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount of $76.00 on every separately used or inhabited part of a rating unit with a residential pool, such rate to be used to fund the costs associated with carrying out residential pool inspections in Marlborough under the Building (Pools) Amendment Act 2016.

36. Picton Forum Rating Area

A Targeted Picton Forum Rate, pursuant to Section 16 of the Local Government (Rating) Act 2002, being a rate to be set on the basis of a fixed amount of $1.20 on every separately used or inhabited part of a rating unit in the former Picton Electoral Ward, such rate to be used to fund a grant to the Picton Forum.

37. Tourism Rates

A Targeted Tourism Rate, pursuant to Sections 16, 17 and 18 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount on every separately used or inhabited part of a rating unit, set differentially for the following land uses, to enable Destination Marlborough to market Marlborough:

Properties used for Residential Baches or Other Dwelling Units that are advertised for short term rental accommodation and properties used for Commercial Rental Accommodation where less than 30 people can be accommodated - $210.

Properties used for Commercial Rental Accommodation where 30 or more people can be accommodated - $322.

Properties used for Tourism Activities (excluding the two groups above) - $235.

Where a tourism operator operates in two or more of the groups above from the same rating unit, only the highest applicable group charge will be levied.

38. Landscape Rates

A Targeted Landscape Rate, pursuant to Sections 16, 17 and 18 of the Local Government (Rating) Act 2002, to be set on the basis of a fixed amount on every separately used or inhabited part of a rating unit with higher landscaping standards for new subdivisions (and existing subdivisions following consultation) set differentially to fund the resulting additional maintenance costs, according to the following scale of charges:

Properties with Urban level 1 landscaping standards - $39

Properties with Urban level 2 landscaping standards - $50

Properties with Rural level 1 landscaping standards - $55

Properties with Rural level 2 landscaping standards - $168

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39. Tuamarina/Waikakaho Rating Area

A Tuamarina/Waikakaho Hall Rate, pursuant to Section 16 of the Local Government (Rating) Act 2002, being a rate to be set on the basis of a fixed amount of $18.45 on every rating unit in the Tuamarina/Waikakaho Rating Area, towards funding for the Tuamarina/Waikakaho Hall.

40. Residential Rates Postponement Scheme

To cover costs for this scheme, the following fees and charges are set for the 2017-18 rating year. All fees and charges will be added as either a one-off or annual charge as the case may be, to the approved applicant’s rate account.

Property insurance: a ratepayer must submit a current certificate annually.

DUE DATES FOR PAYMENT The above rates and charges are for the period 1 July 2017 to 30 June 2018 and will become due and payable by four instalments as follows:

Last Date for Payment Before Penalty is Added

Instalment One 12 September 2017 Instalment Two 12 December 2017 Instalment Three 12 March 2018 Instalment Four 12 June 2018

Charges for Metered Water:

Water Supply Area Readings Taken in Period Last Date for Payment before Penalty is Added

Awatere and Seddon 1 July – 31 October 2017 20 November 2017 1 November 2017 – 28 February 2018

20 March 2018

1 March - 30 June 2018 20 July 2018 Blenheim, Havelock, Picton, Renwick, Riverlands, Southern Valleys’ and Wairau Valley

1 July – 30 September 2017 20 October 2017

1 October – 31 December 2017 20 January 2018

1 January – 31 March 2018 20 April 2018 1 April – 30 June 2018 20 July 2018

Initial Charges – One off

Charging Unit Fees and Charges (GST Inclusive)

Application fee One-off $50.00 Contribution to the decision facilitation process

One-off $300.00

Annual Interest Charges Interest calculated at Council’s borrowing rate on all amounts

t t di Annual Charges Administration fee Annual $50.00 Reserve fund levy Annual 0.25%

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Penalty Provisions (Additional Charges on Unpaid Rates) A penalty, equivalent in amount to 10% of the instalment amount remaining unpaid at the close of day on the “Last Date for Payment”, shall on the next day be added to that amount of unpaid rates.

Pursuant to sections 57/58 of the Local Government (Rating) Act 2002, a further penalty of 10% will be added to all rates and charges that remain unpaid on 30 June 2018.

Penalty Provisions (Unpaid Metered Water) A penalty, equivalent in amount to 10% of the metered water amount remaining unpaid at the close of day on the “Last Date for Payment”, shall on the next day be added to that amount which remains unpaid.

Carried

C.16/17.464 Navigation Bylaw 2009 Review L225-10 Members noted that further work on the replacement Navigation Bylaw, as attached to the agenda, needs to be made following feedback from Councillors and Maritime New Zealand. It was agreed to refer the issue back to the Planning, Finance and Community Committee for further consideration.

Clrs Brooks/Oddie: 1. That the proposed replacement bylaw, as attached to the Agenda, be amended in accordance

with Maritime New Zealand’s comments and feedback from Councillors and be referred back to the Planning, Finance and Community Committee for further consideration.

2. That the Navigation Bylaw 2009 continue in force until a replacement bylaw comes into force. Carried

C.16/17.465 Report from the Electoral Officer on the 2016 Triennial Election D050-004-016-07

The Electoral Officer spoke to his report on the agenda, noting that it is proposed that the election signage policy, the use of memorials and Council images in election material, and the Election Handbook will be reviewed prior to the next election.

C.16/17.466 Destination Marketing Review E100-004-006 Members noted the report and the separately circulated Destination Marketing Review report (filed in TRIM – Record No. 17119248).

It was reported that Council commissioned a report to review how destination marketing [not destination management] is delivered by all stakeholders within the Marlborough region and how it is received outside of the region; for the purpose of ensuring stakeholders are receiving maximum value. Together stakeholder feedback, desktop research and data analysis focused the wider brief into areas of identified priority.

Staff identified the recommendations as summarised from within the report and identified the next actions in order of priority. Staff also noted that other actions are underway but will be delayed while the new general manager of Destination Marlborough establishes herself in the position. Council staff are already liaising closely with DM in terms of achieving progress on many of the actions identified in the DM report.

Staff further noted that Council is undertaking a s17A Local Government Act review and considering levels of service for its Economic Development function as part of the Long Term Plan 2018-28 process which could influence the redevelopment of the deed and funding agreement between Destination Marlborough and Council. Terms of Reference for the Venues Review and the Economic Development Review need to be developed to progress these items.

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Clrs Hope/Arbuckle: 1. That Council receive the Destination Marketing report dated May 2017. 2. That as a first priority in implementing the report recommendations, terms of reference be

developed for: A – Venue Management and Alignment; and B – s17A LGA and levels of service review for Economic Development activity for the Long

Term Plan 2018-28 process; and these be brought back to Council for review.

3. That the holding of a Tourism Summit, of all stakeholders and those within the Marlborough tourism sector, be considered within the next three months.

Carried

C.16/17.467 Appointment of Proposed Marlborough Environment Plan Hearings Commissioners M100-06-01

Members noted that the purpose of the report was to recommend the appointment of an iwi commissioner to serve on the hearings panel for the Proposed Marlborough Environment Plan (MEP).

Staff reported that at its meeting on 1 December 2016, the Planning, Finance and Community Committee resolved to appoint a hearings panel for the MEP consisting of four Councillors and three independent commissioners. One of the independent commissioners was to be an iwi commissioner. The commissioners were confirmed by the Planning, Finance and Community Committee at its meeting on 23 March 2017, except for the iwi commissioner.

Staff further reported that it was essential that the person appointed as an iwi commissioner has a sound knowledge of Mātauranga Māori in order to make a meaningful contribution to the hearings and decision making process and to ensure iwi cultural and spiritual values are appropriately recognised and provided for in the MEP. It was noted that there are a limited number of iwi commissioners who are available for an extended hearing process.

Clr Oddie spoke on his meeting with Mr Rawiri Faulkner. Mr Faulkner is from the Bay of Plenty and has affiliations to Ngāti Whakaue, Ngāti Huia, Ngāi Te Rangi and Ngāti Toa Rangatira. He has a Bachelor of Arts degree (Māori Resource Management and Geography Major) from Victoria University of Wellington and has held a number of roles in local and central government. It was considered that Mr Faulkner would be an appropriate person to contribute to the work of the hearings panel.

Marlborough’s tangata whenua iwi will be informed of the decision.

Clrs Oddie/Hope: That Mr Rawiri Faulkner be appointed as an iwi commissioner on the hearings committee to hear submissions and further submissions on the Proposed Marlborough Environment Plan. Carried

C.16/17.468 Review of the Regional Pest Management Strategy 2012 E315-002-005-01

Staff reported that the purpose of the item was to establish a sub-committee of the Environment Committee to carry out a review of the Regional Pest Management Strategy for Marlborough 2012 (Strategy) during this term of Council. In December 2016 an item was presented to the Environment Committee to continue a review of the Strategy during this term of Council; the Environment Committee were to be involved in the review process.

Staff advised that the first priority of the sub-committee will be to review the feedback from the consultation undertaken last year. A workshop will be held to review these comments.

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Clrs Oddie/Brooks: That a sub-committee of the Environment Committee (Regional Pest Management Strategy Review Sub-Committee) be established to carry out a review of the Regional Pest Management Strategy 2012 in conjunction with Biosecurity staff, and that the membership of the Sub-Committee be Councillor David Oddie (Chair), Councillor Cynthia Brooks, Councillor Jamie Arbuckle, Councillor Geoff Evans and Rural Representative Ross Beech. Carried

Members noted the retirement of Mrs Shirley Tighe-Umbers and congratulated her on over 21 years’ service with Council, especially noting her contribution as Minute Secretary to MDC Holdings since its inception in 1996.

C.16/17.469 Decision to Conduct Business with the Public Excluded -

The Mayor/Clr Brooks: That the public be excluded from the following parts of the proceedings of this meeting, namely: - Confirmation of Public Excluded Minutes The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for the passing of this resolution

Minutes As set out in the Minutes That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under Section 7 of the Local Government Official Information and Meetings Act 1987.

Carried

The meeting closed at 3.00 pm.

Confirmed this 10th day of August 2017

J C LEGGETT MAYOR

Record No. 17142388

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5. Committee Reports 5.1 Environment Committee

Environment Committee Meeting held on 20 July 2017 (Minute Nos. R.17/18.1 to R.17/18.17)

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Environment Committee – 20 July 2017

Minutes of a Meeting of the ENVIRONMENT COMMITTEE

held in the Council Chambers, 15 Seymour Street, Blenheim on THURSDAY, 20 JULY 2017 commencing at 9.00 am

Present Councillors G A Hope (Chair), C J Brooks, L M Shenfield, N P Taylor, Mayor Leggett, Mr E R Beech (Rural representative), Mr R Smith (Iwi representative)

Also Present Councillors J L Andrews, G I T Evans and M A Peters

In Attendance Mr A Johnson (Environmental Science & Monitoring Manager) and Nicole Chauval (Committee Secretary).

Apologies Clr Hope/Mayor Leggett: That the apologies for absence from Clrs D D Oddie (Chairperson), J A Arbuckle and T E Hook be received and sustained, and the apology for non-attendance from Clr B G Dawson be noted. Carried

Members were advised that the presentations only, i.e. not general discussion following the presentations, for items 4 ‘State of the Mahakipawa and Kaiuma Bay Estuaries’ and item 5 ‘Underwater Soundscape in Tōtaranui/Queen Charlotte Sound’ would be video recorded. A copy of the video would be made available to the public via Council’s website.

R.17/18.1 Declaration of Interests - No interests with items on the agenda were declared.

R.17/18.2 Resource Hearing Sub-Committee Decisions - Clrs Brooks/Shenfield: That the Resource Hearing Sub-Committee Decisions as contained within the reports dated 15 March 2017 (U161227), 21 March 2017 (U150178), and 4 May 2017 (U150896) be received and the recommendations adopted. Carried

R.17/18.3 Resource Hearing Commissioner Decisions - Clrs Brooks/Shenfield: That the Resource Hearing Commissioner Decisions as contained within the reports dated 13 April 2017 (U161275), 2 May 2017 (U161037), 8 May 2017 (U160501) and 22 May 2017 (U161348) be received and the recommendations adopted. Carried

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ATTENDANCE: Dr Urlich, Environmental Scientist – Coastal role was present for the following two items and Mr Leigh Stevens, Marine Ecologist, Wriggle and Mr Reid Forrest, Marine Ecologist, SLR were present for the following item.

R.17/18.4 State of the Mahakipawa and Kaiuma Bay Estuaries E325-006-003-03, E325-006-004-03

The report to the Committee sought to present the two estuary reports which establish contemporary ecological baselines. To highlight these reports a powerpoint presentation was shown (presentation filed in Trim – Record No. 17137480 and 17137478).

Mr Stevens advised that Kaiuma Estuary has been identified by MDC as a priority for monitoring as it is a moderate sized estuary with high ecological and human use values. It was noted that while the immediate catchment is relatively unmodified, the estuary remains vulnerable to external pressures from excessive sedimentation and, to a much lesser extent, eutrophication. It is approximately 90 hectares in size and is a shallow, well-flushed tidal lagoon type estuary. The surrounding catchment is dominated by native scrub and forest.

Members were advised that the estuary comprised intertidal flats (46%), saltmarsh (13%) and subtidal waters (41%). The intertidal flats were dominated by soft mud reflecting an ecosystem under stress. It was noted that seagrass beds were virtually absent, covering an area of only 0.03% and under stress from fine mud deposition. Mr Stevens advised that seagrass beds are an important biogenic habitat as they provide a stable physical environment, a localised food source for birds and fish, and support a diverse community of invertebrates. It was noted that these beds were once more extensive. It was reported that the excessive muddiness is as a consequence of sedimentation and that it is recommended that the source be identified.

Mr Forrest noted that the Mahakipawa Estuary is a relatively small and shallow estuary, located in inner Pelorus Sound and is the largest wetland complex in the Marlborough Sounds. It was noted that ecologically, Mahakipawa Estuary has strong links with Havelock Estuary.

Members were advised that the estuary is a 137.5 hectare area and is dominated by soft/very soft mud (61%) which is a similar proportion to Kaiuma and Havelock. All three estuaries have extensive saltmarsh remaining and relatively scarce areas of once-abundant seagrass beds. Seagrass remains in one small patch of 0.02 hectare in Mahakipawa.

It was reported that as a consequence of the research it recommended that broad scale habitat mapping should be undertaken 5-10 yearly unless obvious changes observed (review 2022), fine scale monitoring sediment plates (annually) and that the sediment needed to be managed with sources identified. It is also recommended that there needs to be identification of the ‘target’ estuary condition and the management targets and best management practices need to be identified to achieve that target.

It was noted that it is important that we do something because if we don’t then the damage will be irreversible.

Mr Beech/Clr Brooks: That the reports be received. Carried

ATTENDANCE: The Mayor withdrew from the meeting at 10.17am.

ATTENDANCE: Dr Kim Goetz, Marine Ecologist at NIWA, was present for the following item.

R.17/18.5 Underwater Soundscape in Tōtaranui/Queen Charlotte Sound E325-008-001-05, E325-016-002-03

The report to the Committee provided information on the soundscape characteristics of the Cook Strait region with particular emphasis on Queen Charlotte Sound/Tōtaranui (QCS) over a six month period

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(July-December 2016). To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17137201).

It was noted that underwater noise is an increasing area of concern in marine environments. Human activities such as commercial shipping, recreational boating and seismic surveying can cause adverse effects to marine life, particularly marine mammals.

It was reported that passive acoustic monitoring provides a long-term, daily record of the underwater soundscape with data recorded from different noise sources depending on the proximity of the noise and its frequency. It is able to provide a non-invasive continuous record.

Members were advised that the passive acoustic device was placed on the seabed midway between Tory Channel and Blumine Island. It recorded between 20 July and 15 December 2016, which included detecting the magnitude 7.8 Kaikoura earthquake on 14 November.

The findings indicated that QCS is a noisy place with vessel traffic recorded 12 hours per day on average. This was immediately prior to the busy summer holiday season, so noise levels would have increased significantly over Christmas and January. Most detections were for relatively short time periods reflecting the close proximity of boats and their high frequency noise which dissipates quickly.

It was noted that hector’s and unidentified dolphin species were the only confirmed marine mammals detected which does indicate that marine mammals are able to coexist with the present sound scape. It was reported that fish choruses were detected daily around dusk throughout the six month recording period in QCS. Dr Kim also advised that the antarctic blue whale and pigmy blue whales were detected on different sides of the Cook Strait.

Clrs Brooks/Shenfield: That the report be received. Carried

ATTENDANCE: Karlien Hayns, Environment Monitoring Officer, was present for the following item.

R.17/18.6 Coastal Water Quality Scorecard E325-002-001 The report to the Committee provided an update on the state of the water quality of the Marlborough Sounds. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17137096).

Members were aware that the Council has an ongoing coastal water quality monitoring programme in the Marlborough Sounds. 11 sites are monitored in both the Te Hoiere/Pelorus and Tōtaranui/Queen Charlotte Sounds on a monthly basis. The report card shows that nitrate-nitrogen and chlorophyll-a levels fluctuate within acceptable limits.

It was noted that it is important to build an ongoing State of the Environment time-series of monitoring data to help us distinguish between natural or human-induced changes to water quality.

Members were advised that the report card summarises the trends in the nitrate-nitrogen, chlorophyll-a, and dissolved oxygen since monitoring began. These are considered the most sensitive to change of the suite of indicators we monitor in the coastal waters of the Sounds. It was noted that the amount of nitrate-nitrogen is one of the key drivers of variation in water quality.

It was noted that the monitoring results have also shown that inputs from fish farms have not discernibly affected the natural variation of nutrients and resulting chlorophyll-a or dissolved oxygen levels.

Members were advised that there are other parameters that Council monitors, such as dissolved silica and phosphorus. It was noted that Council commissioned NIWA to undertake an analysis of all water quality parameters in June 2015, which did not show any cause for concern. There have been no significant changes in the monthly monitoring results since then. It was noted that the next comprehensive assessment is scheduled for June 2018 and results will be reported back to the committee.

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It was reported that Council staff are scoping a review of water quality monitoring design given the availability of new technologies that can provide greater temporal monitoring coverage than the current programme. These are monitoring buoys which measure water quality parameters 365 days a year. It was noted that the data from continuously recording instruments would be electronically telemetered to a public website.

Members were advised that this review will get underway with the aim of informing Council’s long-term planning process in early 2018. It was noted that the monitoring buoys are expensive to purchase and to maintain and that a community-of-interest that can potentially co-fund a network has been identified. These include the aquaculture and forestry industries with co-investment discussions being held over the next six months.

Mr Beech/Clr Shenfield: That the report card be received. Carried

ATTENDANCE: The meeting adjourned at 10.37am and resumed at 10.47am

ATTENDANCE: Dr R Rait, Environment Scientist – Land & air and Mr M Oliver, Biologic Soils Ltd were present for the following item.

R.17/18.7 Soil Quality Monitoring - Technical Report E355-001-001-16

The report to the Committee provided a summary of the state of soil quality in the Marlborough Region in 2017. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17136798).

Members were advised that the soil quality monitoring programme seeks to fulfil the Council’s legislative responsibilities under the RMA. It was noted that soil quality and land use are also key drivers in water quality.

Mr Oliver noted that the initial national 500 soils programme was established in 2000 and since that time data has been gathered from 96 sites throughout Marlborough. It was reported that with a 5-year re-visit interval between sampling, it has taken until 2016 for sufficient data to be gathered to allow some analysis of trends in soil quality.

In this investigation, soils were sampled from 20 monitoring sites that included 15 dairy, one dry stock, one unfarmed pasture site and three under native lowland forest. These sites represented seven different soil types from two soil orders.

Members were advised that this year’s results indicate that in general, the soils are in good condition with most soil quality indicators for most sites falling within target ranges. It was noted that 80% of sites reported soil compaction measurements outside the target range. These results put these soils at risk of poor aeration and impeded drainage which may potentially affect pasture production and predispose the soil to surface runoff, nutrient loss, erosion and flooding. Mr Oliver noted that while soil compaction isn’t permanent, it clearly should be avoided and remediated where necessary.

It was reported that soil compaction is also of concern when long-term trends are analysed. It was noted that soil compaction is occurring across all farming land uses including dairy, pastoral, cropping and viticulture. Long-term trends also show elevated Nitrogen and Phosphorus measures as well as, loss of soil organic matter. The combination of soil compaction, elevated nutrient levels and loss of organic matter indicate a heightened risk of nutrient loss to water. It was noted that nutrient loss often leads to deteriorating water quality in both groundwater and surface waterways.

Members were advised that long term trends for most Trace Elements are well within target ranges. However, Cadmium levels while still within target ranges and are trending upwards, which is a concern in the Dairy sector. While levels are not likely to exceed target ranges in the short-term, continued use of phosphate fertiliser will mean levels will continue to rise and continued monitoring will be required.

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Members were advised that with the introduction of the long-term analysis, a number of issues have been isolated regarding the collection of data for soil quality reporting. These include unclear location of some sites, excessive influence of data outliers from historic sampling, insufficient sample numbers for some land uses and inadequate frequency of sampling. It was noted that there are a number of changes being suggested for Soil Quality Monitoring nationally to more closely align regions and it is recommended that the sampling programme is reviewed with these issues in mind prior to the next sampling round in October 2017.

Clr Brooks/Mr Beech: 1. That the report be received. 2. That the Soil Quality Programme is reviewed. Carried

ATTENDANCE: Clr Andrews withdrew from the meeting at 11.15 am.

ATTENDANCE: The Mayor rejoined the meeting at 11.20 am

ATTENDANCE: Peter Hamill, Environment Scientist – Water Quality, was present for the following two items.

R.17/18.8 Recreational Water Quality - Summer 2016/2017 E370-007-001

The report to the Committee presented the 2016/17 Recreational Water Quality State of the Environment report. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17137077).

Members were advised that 12 coastal beaches and nine river sites were sampled weekly from the beginning of November 2016 until the end of March 2017. Samples were analysed for the concentration of faecal indicator bacteria (Enterococci/E.coli). The results were assessed according to national guidelines in order to determine if water quality was safe for recreational activities such as swimming and surfing.

It was reported that the majority of the coastal sites had recreational water quality consistently safe for swimming. Only two of the twelve coastal beaches had Enterococci concentrations considered unsafe for recreational activities. These sites were Moetapu Bay – Double Bay Reserve and Waikutakuta/Robin Hood Bay – East. At both sites, the high bacteria concentrations were caused by prolonged survival and possible procreation of the bacteria in organic material and sediment that was deposited onto the beach following intensive rainfall events. The effect was particularly noticeable at Waikutakuta/Robin Hood Bay – East where large deposits of gorse were causing extremely high Enterococci concentrations during high tide when a substantial amount of the gorse became submerged in the surf. Once most of the gorse was removed, bacteria concentrations declined.

Members were advised that the majority of river sites had consistently low E. coli concentrations with only occasional samples indicating a slightly increased health risk. It was noted that following the Kaikoura Earthquake significant amounts of rainfall caused flooding in some parts of the region, which would have resulted in unsafe E. coli concentrations at a number of river sites. It was reported that due to road damage caused by the earthquake samples were not taken during this event, but it is unlikely that persons were swimming at the time.

Members were advised that the Taylor River had a number of samples with unsafe E. coli concentrations during lower flows. It was reported that the long-term trend shows some improvements but further damage to parts of the Blenheim sewerage system during the recent Kaikoura earthquake is likely to result in increased E. coli concentrations.

It was noted that due to the extensive damage to particularly the older earthenware pipes, all pipes of this type will be replaced in the coming years. This should result in less cross contamination between the sewerage and stormwater systems and subsequently result in better water quality in the Taylor River in the future.

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Clrs Hope/Taylor: That the report be received. Carried

R.17/18.9 Our Fresh Water – 2017 E375-016-001 The report to the Committee provided a summary of the report “Our Fresh Water – 2017” that was jointly produced by the Ministry for the Environment and Statistics New Zealand. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17137032).

Members were advised that the “Our Fresh Water 2017” is a national State of the Environment report on fresh water which presents the state of fresh water quality for rivers in New Zealand, with a focus on Nitrate-Nitrogen, Dissolved Reactive Phosphorus and E. coli concentrations.

It was noted that for all of these parameters, the highest concentrations are generally found in urban streams, followed by streams flowing through pastoral land use. It was reported that because of the patchy distribution of monitoring sites, concentrations were modelled for all streams and rivers to provide a better overall picture.

Members were advised that the comparison of the modelled outputs with local monitoring data showed measured Nitrate-Nitrogen and Dissolved Reactive Phosphorus concentrations were higher than the modelled values for most sites. The opposite was the case for E. coli concentrations. It was noted that the trend analysis showed that nationally Nitrate-Nitrogen concentrations were worsening at more sites than improving, while the opposite was true for Dissolved Reactive Phosphorus concentrations. For E. coli concentrations, the majority of sites showed no significant change.

Mr Hamill noted that the data for Marlborough shows that there is no significant trend for E. coli and Nitrate-Nitrogen concentrations for the majority of sites but a greater percentage of sites have a worsening trend for E. coli when compared to national percentages.

Members were advised that the report highlights that a significant proportion of native aquatic animals and plants are threatened nationally by extinction and it is noted that habitat quality is of equal importance to good water quality.

Clrs Brooks/Shenfield: That the report be received. Carried

ATTENDANCE: Alan Johnson, Environment Science and Monitoring Manager, was present for the following item.

R.17/18.10 Top of the South Conservation Alliance E315-000-001

The report to the Committee sought consideration on being party to a conservation alliance (Kotahitanga mō te Taiao Alliance) with the Department of Conservation, Tasman, Buller and Nelson councils and Iwi. The memorandum of understanding was attached to the agenda for members’ information.

It was reported that the overarching purpose of the alliance was to provide a forum to enhance stakeholder coordination and provide a mechanism to realise shared opportunities to delivery on priority conservation projects. It was noted that being part of this alliance will not restrict Council’s own regional processes where we have localised biodiversity projects or initiatives and that the alliance will ultimately provide an overarching framework to Council’s regional approach.

It was reported that the alliance is envisaged to allow us to position ourselves for investment opportunities from outside sources, such as government Predator Free 2050 concept, and the private sector into large scale conservation programmes, for example predator control or wilding pine management programmes.

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Mr Johnson advised that if Council agreed to being party to the alliance this would not involve any initial resourcing other than the parties collaborating and seeking agreement on a range of strategic opportunities that may be of value in the long-term. It was noted that any future initiatives resulting in any resourcing would need the approval of Council.

There was strong support from members for this alliance and it was agreed that this be reflected by making an amendment to the recommendation by replacing the word ‘consider’ with ‘endorses and supports joining’.

Clrs Hope/Taylor: 1. That the information be received. 2. That the Committee endorses and supports joining the Kotahitanga mō te Taiao Alliance. Carried

ATTENDANCE: Bill East, Building Control Group Manager and Kaye McIlveney, Solicitor was present for the following item.

R.17/18.11 Delegations under the Building Act 2004 L150-003-02

The report to the Committee sought approval for delegation of responsibilities, powers and duties under the Building Act 2004, and associated Acts and regulations to the Chief Executive with approval for those responsibilities, powers and duties to be sub-delegated to staff.

Members were advised that Council last reviewed its delegations in October 2009 with a number of amendments to the building legislation, including the repeal of the Fencing of Swimming Pools Act 1987. It was noted that the fencing of swimming pools is now contained in the Building Act 2004 itself.

It was reported that these matters are operational or specialist in nature, and it is considered appropriate that they be delegated to the Chief Executive and sub-delegated by the Chief Executive to appropriate building control staff. This does not include the adoption of policies as it is considered that this remain a decision of Council, by resolution.

Clrs Shenfield/Brooks: 1. That Council delegate its powers, duties and responsibilities under the Building Act 2004, the

Building (Accreditation of Building Consent Authorities) Regulations, 2006, the Amusement Devices Regulations 1978, and the Plumbers, Gasfitters, and Drainlayers Act 2006 to the Chief Executive, except the power to adopt policies on dangerous, earthquake-prone and unsanitary buildings; and

2. That Council give approval to the Chief Executive to sub-delegate those powers, duties and responsibilities to appropriate staff.

Carried

ATTENDANCE: Anna Eatherley, Resource Consents Manager was present for the following item.

R.17/18.12 Amendments to Marlborough District Council Charging Policy - Resource Management Act 1991 R450-002-R04

The report to the Committee sought consideration of amendments to the Marlborough District Council Charging Policy – Resource Management Act 1991.

Members were advised that Policy describes the charges Council imposes for a range of resource management services, including processing resource consents, plan changes and requirements to designate land. The charges are implemented under the Resource Management Act 1991 and follow the procedures of the Local Government Act 2002.

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It was noted that the policy reflects the Resource Management Act 1991 philosophy that the beneficiary pays. The charges imposed on applicants and consent holders are for Council’s reasonable processing costs.

Members were advised that the first version of the Charging Policy was drafted in 2002. It has been updated nine times since the original document to reflect changes in legislation and practice. The current review reflects amendments to the Resource Management Act 1991 and the deletion of the Compliance Group’s policy on charging for the administration, monitoring and supervision of resource consents.

Clrs Brooks/Shenfield: 1. That the information be received. 2. That the amended Marlborough District Council Charging Policy - Resource Management Act

1991 be received. Carried

ATTENDANCE: Clr Andrews re-joined the meeting at 12.04 pm.

ATTENDANCE: Karen Winter, Environmental Health Officer was present for the following item.

R.17/18.13 Environmental Health Activity Summary for 2016/17 and Review of Survey Results E350-004-009-02

The report to the Committee provided an overview of the activities undertaken by the Environmental Health Team for the 2016/17 registration year and detailed the results of the customer surveys. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17136640).

Members were advised that the Annual Plan 2016/2017 performance target is that 100% of registered food premises are inspected at least once per annum. This performance target was achieved with 137 premises being inspected. It was noted that 176 Food Control Plan Registrations, 12 National Programme Registrations and 116 verifications were undertaken in 2016/17.

It was noted that Environmental Health Officers also carry out annual inspections of all Hairdressers, Funeral Directors, Offensive Trade operators and Camping Grounds which are required to be registered under the Health Act 1956. It was noted that 88 premises have been inspected achieving the performance target of 100% of registered premises being inspected.

Members were advised that the Environmental Health Team investigates complaints regarding food and food premises, along with nuisances under the Marlborough District Council Bylaws, Unreasonable Noise, Sale of Alcohol concerns and unsanitary housing. It was noted that 1266 complaints were investigated from 1 July 2016 to 30 June 2017.

Ms Winter advised that Environmental Officers also conduct compliance checks on alcohol outlets. The team undertook 105 compliance checks of the 117 on-licensed premises. It was noted that the licensing inspections in conjunction with the Blenheim Policing Team carried out four Controlled Purchase Operations during July 2016 to June 2017. Two premises sold to a minor during one CPO in July 2016 and one further licensee failed the CPO in May 2017 both cases are being or have been dealt with.

Members were advised on the survey which was recently undertaken by Council’s registered operators. It was noted that the survey is carried out after the registration/renewal process, after inspection is conducted, or after the verification of their Food Control Plan. It was noted that for all areas the overall result for satisfaction with the service provided was high.

Clrs Taylor/Brooks: That the information be received. Carried

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ATTENDANCE: Rachel Neal, Environmental Protection Officer was present for the following item.

R.17/18.14 Dairy shed Effluent and Stream Crossing Survey 2016/2017 E330-001-004, E330-001-005#01

The report to the Committee provided information on the Compliance Group’s monitoring of dairy shed effluent and stream crossings during the 2016/17 dairy season. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17136590).

It was noted that the purpose of the survey is to ensure compliance with the Marlborough Sounds Resource Management Plan (MSRMP) rules for dairy effluent or resource consents; promote good dairy effluent management and to provide information to dairy farmers on effluent systems and best management practices. It was reported that this season a second compliance report was completed for each farm which assessed the compliance against the Proposed Marlborough Environment Plan (PMEP) rules for dairy shed effluent. The PMEP compliance report was completed in order to provide the farmers with an indication of future compliance for the effluent system as it currently operates.

It was reported that stream crossings are also checked during the dairy shed effluent survey with elimination continuing to progress albeit slowly.

Members were advised that Council inspected 54 dairy farms with 85% of farms rated as full compliance with the MSRMP or resource consent conditions, this increased to 91% following re-inspections. It was noted that the initial compliance rate was higher than 2015/16, however the rates of compliance following remediation and re-inspection is consistent with the 2015/16 survey.

It was reported that there was a decrease in significant non-compliance compared with the 2015/16 survey and Council is actively working with the farms which continue to be non-compliant.

The percentage of farms that were rated as full compliance with the PMEP was 91%, this increased to 95% following re-inspections. Members were advised that a further five permitted activity standards within the PMEP will have legal effect on 9 June 2019.

Mayor Leggett/Clr Shenfield: That the “Dairy Shed Effluent and Stream Crossing Survey 2016/17” report be received. Carried

ATTENDANCE: Luke Grogan, Harbour Master was present for the following two items.

R.17/18.15 Aids to Navigation H100-0015-17 The report to the Committee provided an update of the on-going management of Aids to Navigation (AtoNs).

Members were advised that IALA standards for all lit navigation aids have been achieved for the past six weeks. but there were a number of failures leading up to winter most notably the East Head sector light. The cause of the failure was identified and resolved.

The Harbour Master advised that Channel Pole number #17 in the Havelock channel was destroyed after being struck by a vessel, lighting assets were salvaged successfully and a replacement pole has since been installed.

It was reported that a temporary buoy remains on Keep Clear Rock (unlit) following destruction of the previous navigation aid from boat strike. A permanent replacement buoy has now been constructed but due to contractor availability remains to be installed. A new buoy has been installed in Whataroa Bay Port Underwood following the failure of the original.

It was noted that a green light will be installed on Scott Point in Queen Charlotte Sound to clear up confusion over the lighting scheme presently in place. In addition a lit buoy is proposed for north of Long Island.

A recent round of testing navigation aids was completed in early July.

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The Harbour Master advised that a significant oil spill response exercise was held on 10 May. The exercise was funded by the NZ Oil Pollution Fund and involved personnel from the Council, Port Marlborough and the Department of Conservation. He noted that it was a very successful exercise and extended an invitation to councillors to attend the next oil spill exercise.

Clrs Shenfield/Taylor: That the information be received. Carried

R.17/18.16 Marine Farm Light Audits H100-004-003-17 The report to the Committee provided an update on the ongoing marine farm light audits that are being carried out.

It was noted that every marine farm in the waters of the Marlborough Harbour is audited at least once every three years this requires a site visit of at least 200 marine farms annually. It was reported that improved compliance in all areas has been achieved as a result of the establishment of a marine farm lighting audit system.

It was noted that work is being undertaken to ensure that the cumulative lighting requirements of multiple farms in a bay do not exceed navigational safety requirements. It was noted that Crail Bay provides the first example of a bay wide lighting solution. The Harbour Master will continue working closely with the Marine Farming Association to look at options for improving the marine farm lighting for the purpose of navigation safety.

It was noted that there may also be justification for a similar approach to the requirements in relation to orange buoys. As with lighting, a farm by farm approach does not necessarily allow for proper consideration of the broader environmental context within which the farm sits.

The results from audits of marine farms 2016/17 were 204 farms audited with most being in the central Pelorus area. It was noted that the general state of farms has slowly been improving over the past few years but this appears to have now plateaued.

Clrs Shenfield/Brooks: That the information be received. Carried

R.17/18.17 Information Package - Members were advised that the planning area is coming under further workload pressure with two positions becoming vacant. It was noted that recruiting is currently underway for an additional duty planner.

Clrs Shenfield/Brooks: That the Regulatory Department Information Package dated be received and noted. Carried

Clr Hope suggested that consideration be given to Environment meetings commencing earlier where there were several presentations. This would allow councillors sufficient time to discuss the contents and recommendations from the reports.


Record No: 17137849

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5. Committee Reports 5.2 Assets & Services Committee

Assets & Services Committee Meeting held on 20 July 2017 (Minute Nos. P.17/18.18 to P.17/18.24)

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Assets & Services Committee – 20 July 2017

Report and Minutes of a Meeting of the ASSETS & SERVICES COMMITTEE

held in the Council Chambers, 15 Seymour Street, Blenheim on THURSDAY 20 JULY 2017 commencing at 1.30 pm

Present Clrs T M Sloan (Chairperson), G I T Evans, J L Andrews, M J Fitzpatrick, M A Peters, Mayor J C Leggett, Mr R Hunter (iwi representative).

Also Present Clrs C J Brooks, L M Shenfield and N P Taylor

In Attendance Mr Richard Coningham (Manager – Assets & Services Department) and Nicole Chauval (Committee Secretary).

Apologies Clrs Sloan/Fitzpatrick: That the apology for absence from Clr B G Dawson be received and sustained. Carried

P.17/18.18 Declaration of Interests - No interests with items on the agenda were declared.

ATTENDANCE: David Craig, Finance & Information Supervisor, was present for the following item.

P.17/18.19 Financial Report for Period Ended 31 May 2017 F275-001-02

The Finance and Information Supervisor, David Craig, presented the financial report for the Assets & Services Department for the period ended 31 May 2017 (92% of the year). Mr Craig noted that where possible, accrual entries have been completed to account for May revenues and expenditures in that month, including outstanding contract retention values.

Members were advised that generally year to date revenues and operating expenditures continue to be closely aligned to budgets, while capital expenditure variations are more widespread depending on progress with respective projects.

It was noted that the year to date earthquake and flood damage repair costs are scattered throughout activity accounts and have been broadly summarised as Emergency Reinstatement (Roads and Footpaths) $4,791,997; Flood Damage (Flood Protection) $127,531; Internal Metal Recharges (Flood Protection) $325,772; Repairs & Maintenance – Earthquake (Community Facilities, Flood Protection & Waste Management) $915,338; Earthquake Response (Emergency Management) $182,894.

It was also noted that other earthquake related costs have been absorbed within existing operating expenditures such as CCTV inspections of sanitary sewer and stormwater lines, at an approximate cost of $389,606.

For the reporting period, Departmental revenues were favourable to budget by $1,939,883, including: Dump fees $1,503,153, Development Contributions $403,653, Property rentals & parking leases $290,773, Trade waste charges $198,181, Reserve Fund contributions $173,750, Metered Water Sales $140,537, Development Impact Levies (Blenheim northwest zone) ($127,904), Sales ($158,599), Subsidies (Seddon water treatment) ($248,558), Donations and Grants (Flaxbourne irrigation) ($537,700).

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Operating expenditures were unfavourable to budget by $1,005,609, including: Emergency Reinstatement ($2,500,334), Earthquake repairs ($915,338), Projects (includes earthquake response) ($150,092), Reticulation maintenance ($175,981), Contracts ($220,569), Flood damage $101,636, Pump Stations $107,209, Depreciation $271.552, Treatment costs $425,679, Roading maintenance $999,149, Interest payments $1,050,487.

The resulting year to date operating surplus of $2,809,070 is favourable to budget by $934,274.

The total budgeted capital expenditure for 2016/17, including carryovers and Council approved adjustments, is $62M with actual year to date expenditure of $26.7M (44%). Capital expenditure is mainly concentrated in the core activities of Roading $18.2M (ytd actual $7.7M), Water supply $16.6M ($6.6M), Sewer $12.3M ($1.8M), Community Facilities $8M ($7.2M), Flood Protection $2.7M ($0.7M) and Waste Management $2.2M ($2.2M).

The total forecast capital expenditure of $32.3M is $29.5M below budget.

The Operational Activity for the month of May was summarised in Mr Craig’s report.

Clrs Peters/Evans: That the financial report for the period ended 31 May 2017 be received. Carried

P.17/18.20 Marlborough Civil Defence Emergency Management Co-ordinating Executive Group (CEG) E200-001-003-06

The CEG minutes of 15 February 2017 were presented for ratification by the Committee.

It was noted in a response to a query on whether members of this committee sit on the CEG Committee that the Mayor and Chairman of the Assets & Services Committee are members of CEG but unless matters being discussed require their attention it is left to the staff, who have the expertise, to best serve this Committee. The Mayor advised that he would raise with the CEO to confirm that this arrangement was still suitable going forward and that he would report back to members at the next meeting.

It was also suggested that when CEG were undertaking an exercise it would be very worthwhile for new councillors to attend as observers.

Clrs Evans/Andrews: That the Minutes of CEG meeting held on 15 February 2017 be ratified. Carried

ATTENDANCE: Alec McNeil, Solid Waste Manager, was present for the following two items.

P.17/18.21 Solid Waste Management 2016/17 Information W300-006-008-01

The report to the Committee provided a summary of the solid waste operations for the period July 2016 to June 2017.

Mr McNeil circulated the Waste Management Minimisation – Progress update to the community brochure for members’ information.

Mr McNeil outlined the range of waste management and minimisation services across the region that Council provides and noted that during the 2016/17 period there have been no breaches of any resource consents that are issued against the waste management and minimisation facilities. However, it was noted that there were some odour issues related to the leachate discharge from Bluegums landfill as this pipe runs through the Taylor Pass sub-division. This situation should resolve as the sub-division work is completed and is being monitored by the compliance team.

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It was noted that the waste sorting centre opened on 14 November 2016 and replaced the old Blenheim transfer station. It now receives inputs from commercial, industrial and domestic sources. It is the first part reporting period for this facility. Members were advised that the revenue generated from the waste sorting centre is derived from commercial, domestic and transfer inputs. The tonnage variance between material export and import of waste was due to the material used to commission the plant prior to the weighbridges being online.

Members were advised that other transfer stations (excluding Blenheim) had a 12% decrease in revenue and 2% increase in site users. It was noted that Port Marlborough now delivers the majority of their waste direct to landfill rather than to the Picton transfer station as in previous years.

Mr McNeil noted that there has been consideration given towards the possibility of a transfer station for Renwick. There will be further work undertaken with a report being presented to the committee within the next year on the proposal.

It was reported that during the 2016/17 period the other transfer stations (excluding Blenheim) had a 5% increase in diverted materials and 7% decrease in material being sent to landfill.

It was noted that the Waste Management and Minimisation Plan (WMMP) has been reviewed and no changes to the plan are required at this stage.

Clrs Evans/Fitzpatrick: That the report is received and the information published via the Council website. Carried

P.17/18.22 Kerbside Collection Survey W300-007-06 The report to the Committee provided discussion on the kerbside collection methodology review and the responses collected through the survey of existing service users.

It was noted that Council is reviewing the current methodology and levels of service related to kerbside collection for Blenheim and Picton. The objective of any change would be to enhance the level of service to the community through areas such as health and safety, amenity, diversion levels, ease of use and value for money.

Mr McNeil provided a presentation which identified the questions asked and the responses received for each of the survey questions.

It was noted that the survey of existing kerbside service users was undertaken during April and May 2017. The survey was sent to 13,086 addresses drawn from the rating system. 5,400 responses were received (41%). The survey responses from the community indicate that a majority are willing to consider changing to wheelie bins subject to a number of factors including cost.

It was noted that the cost associated with this change of service level would see an estimated $45 per entitled property increase and an estimated $27 increase for all other ratepayers. At this stage the progressing of a co-mingled methodology for existing kerbside collection is not recommended as on balance this increased capacity provision is not required by the majority of the demographic served.

It was noted that the system will be refined to address issues raised in the survey such as contents of recycle bins blowing out.

The Mayor/Clr Peters: 1. That the kerbside survey results be published to the community via the Council website. 2. An education and awareness programme is run to empower people to use the kerbside

collection service in a manner that mitigates the impact of litter and the attraction of animals/vermin.

3. Options are explored to address excess recycling collection from the existing kerbside routes in particular bulk cardboard.

Carried

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ATTENDANCE: Clr Shenfield withdrew from the meeting at 2.38 pm.

P.17/18.23 NZ Post – Paxster Mail Delivery Vehicles R800-006-002-02

The report to the Committee provided an update on a proposal from NZ Post seeking authorisation to use electric vehicles for delivery of mail and packages on footpaths within Marlborough.

Members were advised that as part of a review of its operational model NZ Post has researched and identified a new mode for delivery of mail and packages within urban areas of NZ. It was noted that NZ Post have received an exemption from NZTA to operate these vehicles on footpaths throughout NZ with some requirements. One of these requirements is that NZ Post receive authorisation to operate the Paxster on footpaths from the local Road Controlling Authority (RCA) which is Council.

Members were advised that NZ Post has provided a large amount of information in relation to the Paxster and the health and safety requirements they already have in place which have been reviewed by the Assets & Services Manager and Marlborough Roads. It was noted that a draft legal agreement has also been provided by NZ Post for the authorisation to operate the Paxster on footpaths within Marlborough, this has been reviewed by Council’s solicitor and amendments suggested.

Members were advised that the vehicles are electric and have GPS tracking technology which also monitors speed. It was reported that following the trial periods it was determined that when they are operating on the footpath the average speed is 14 km.

It was noted that Council is discussing matters such as which streets should be included in exclusion zones where the Paxster cannot operate ie Blenheim CBD. It was noted that the agreement will be reviewed in a years’ time.

Clrs Peters/Fitzpatrick: That Council enter into the agreement for NZ Post to operate Paxster delivery vehicles on footpaths within Marlborough subject to final approval of the agreement by the Chairman of Assets & Services Committee and the Manager Assets & Services. Carried

ATTENDANCE: The Mayor withdrew from the meeting at 2.52 pm.

P.17/18.24 Information Package - Clrs Sloan/Andrews: That the Assets & Services Information Package dated 20 July 2017 be received and noted. Carried


Record No. 17136272

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5. Committee Reports 5.3 Planning, Finance & Community Committee

Planning, Finance & Community Committee Meeting held on 20 July 2017 (Minute Nos. A.17/18.25 to A.17/18.40)

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Planning, Finance & Community Committee – 27 July 2017

Report and Minutes of a Meeting of the PLANNING, FINANCE & COMMUNITY COMMITTEE

held in the Council Chambers, 15 Seymour Street, Blenheim on THURSDAY 20 JULY 2017 commencing at 9.00 am

Present Clrs T E Hook (Chairperson), M A Peters, J L Andrews, J A Arbuckle, C J Brooks, B G Dawson (from 9.06 am), M J Fitzpatrick, G A Hope, L M Shenfield, N P Taylor and Mayor J C Leggett (from 9.23 am)

Also Present Clr G I T Evans

In Attendance Messrs M F Fletcher (Chief Financial Officer), P Hawes (Manager Environmental Policy), N Henry (Manager Strategic Planning & Economic Development), M J South (Financial Services Manager) and Nicole Chauval (Committee Secretary).

Apology Clrs Taylor/Brooks: That the apology for absence from Clr D D Oddie be received and sustained. Carried

A.17/18.25 Declaration of Interests - Clr Arbuckle declared an interest in Item 10 – Rezoning of Land North of Renwick

Clr Hope declared an interest in Item 11 – Marlborough Research Centre

ATTENDANCE: Chris Shaw, Feast Marlborough and Sam Young, Regional Events Advisor were present for the following item.

A.17/18.26 Feast Marlborough E100-000-01 Sam Young introduced Chris Shaw and provided some background on the event. It was advised that the event received $15,000 from the Commercial Events Fund.

Chris Shaw provided a powerpoint (presentation filed in Trim – Record No. 17142012) to highlight his report. He advised that the Friday Night Feast event was held on the registration night of the St Clair Half Marathon which was on Saturday, 13 May 2017. It was noted the Friday Night Feast was an event that celebrated the food produced in Marlborough for locals and visitors alike to sample.

The Feast was held in Market Place with seven stalls serving 350 portions each. All food was sold out in two hours which meant that a minimum of 2450 people were served. Members were advised that the feedback received was extremely positive with overwhelming support for the event to be run annually.

Members were advised that on the night following the event people were bused out to various eating establishments in the non-suburban areas of Marlborough. This was also a new event with the level of support overwhelming.

It was noted that the vision is for these events to become an iconic experience that would celebrate the produce of Marlborough and Marlborough’s unique environment. Mr Shaw thanked Council for its financial support and noted the assistance received from Council which created a positive platform to deliver this exciting event.

Clrs Andrews/Shenfield: That the information be received. Carried

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ATTENDANCE: John Hellstrom and Raymond Smith, Co-Chairs Totaranui 250 Trust, were present for the following item.

A.17/18.27 Totaranui 250 – Update A200-003-07 The Co-Chairs of the Totaranui 250 Trust, Mr Hellstrom and Mr Smith, reported that progress has been quietly building but has now started to gain considerable momentum. Mr Hellstrom noted that the focus for the event is on the birth of the country and the positives that come from that.

Mr Hellstrom thanked Council for their financial support and advised that a $50,000 Government annual grant has also been secured.

It was noted that a national launch of the programme will occur following the September elections.

The replica Endeavour will be in Picton during December 2020 for approximately a week and the Spirit of New Zealand potentially in January 2020. There will be an event held at Ships Cove and further events in Picton. Noted that there is the emphasis that Picton is to be the heart of the celebrations Marlborough.

Mr Smith noted that Iwi are very much involved and are anticipating having a waka hourua here as well. He said it is seen as an exciting opportunity to integrate our two cultures in a voyaging event. He noted that there could possibly be five waka coming and it is anticipated that they would be here the week before the Endeavour. It was advised that the waka will be part of the reception when the Endeavour arrives.

Members were advised that Sam Neil has been in Picton over the last two days filming for an upcoming documentary. There will be a segment of potentially an hour in length specifically on Marlborough.

It was noted that Cook’s ship left Ships Cove in 1770 which is exactly 247 years from the signing of the Treaty and Marlborough has put its hand up to host the 2020 Treaty commemorations.

Mr Hellstrom advised that the Trust is currently advertising for a project manager as it requires a specialist skill set to ensure that the event is successful. The Trust are here to facilitate and strategise and support the person appointed.

In response to a query on what additional support could potentially be required. Mr Hellstrom advised that in kind support from Port Marlborough such as accommodating the Endeavour, the five waka and possibly other ships, local community in terms of supporting events. It was noted that the Trust will be making approaches to secure sponsorship.

It was noted that this would also be a busy time for cruise ships and that consideration would need to be given to infrastructure to accommodate the significantly increased visitor numbers to Picton.

It was queried whether there has been consideration given to commemorative memorabilia. Mr Hellstrom advised that he would raise this at the next national meeting.

Members were advised that the Ministry of Education has given their support and noted it is definitely a legacy project. It was noted that the Principal of Whitney Street School is a key member of the Trust.

Clrs Arbuckle/Shenfield: That the information be received. Carried

ATTENDANCE: Eric Jorgensen, Marlborough Marine Futures was present for the following item.

A.17/18.28 Marlborough Marine Futures C230-001-M03 The report to the Committee provided an update on the Marlborough Marine Futures initiative. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17142254).

Mr Jorgensen advised members that the Marlborough Marine Futures released a discussion document proposing a ‘marine park’ concept in June 2017. This document was attached to the agenda for members’ information. The proposal sought to initiate discussion to identify future management options for the Marlborough Sounds. The initial concept involves a Marlborough Sounds Marine Park Authority, administering a Marlborough Sounds Marine Park. It was noted that zoning plans and management plans would be used to regulate activity within each zone.

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Members were advised that a survey had been circulated to gauge reaction to the proposal. To date 211 responses have been received with broad support for an area based management approach. It was noted that this now needs to be driven from government agencies to gain the traction required to achieve the environmental outcomes.

The Mayor/Clr Shenfield: That the report be received. Carried

ATTENDANCE: The Mayor withdrew from the meeting at 10.19 am

ATTENDANCE: Rachel Anderson, Policy Portfolio Manager was present for the following two items.

A.17/18.29 National Policy Statement Freshwater Management 2014 Progress Report on Staged Implementation Programme (Policy A1) L225-09-04

The report to the Committee provided an update on the Council’s Progressive Implementation Programme (Policy A1) with respect to the National Policy Statement Freshwater Management 2014 (NPSFM).

It was noted that the Council has adopted a PIP with respect to giving effect to Policy A1 of the NPSFM this was attached to the agenda for members’ information. Stage 1, an interim stage, has been completed or is in the process of progressively being implemented. It was reported that a summary of progress with the PIP now needs to be included in the Council’s notices as soon as practicable to give effect to Policy E1 of the NPSFM.

Members were advised that a priority from this point on is to establish and implement the process of setting cumulative contaminant limits. It was noted that this work had been put on hold until the freshwater quality objectives were publicly notified as part of the proposed Marlborough Environment Plan. It was noted that members need to be mindful that submissions, and perhaps further submissions, may have been received on these objectives, it would not be inappropriate to begin scoping work for the technical investigations. Funding has been obtained through the 2016 Annual Plan process to assist with this work.

In response to a query regarding the Farm Planning Service which was a programme to encourage improvement to on-farm environmental practices, with a particular emphasis on minimising water quality effects, Ms Anderson noted that Council is currently recruiting for an Environmental Scientist – Land and this could possibly be considered under this role.

Clrs Brooks/Shenfield: 1. That the information be received. 2. That a summary of progress with the Progressive Implementation Programme as set out

below be included in the Council’s notices as soon as practicable.

Stage Description Date Stage 1: Interim water quality protection

Plan changes notified to require resource consent for the conversion of land to dairy farming.

21 December 2012

Ongoing and progressive implementation of Council’s Stormwater Strategy.

N/A

Implementation of the Farm Planning Service to assist existing dairy farmers to improve their environmental performance with respect to the effects of their activity on water quality.

Commenced 1 July 2012

Ongoing state of the environment monitoring of physical, chemical, biological and macro-invertebrate to establish baseline conditions and detect trends in water quality.

N/A

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Stage Description Date Stage 2: Technical Investigations

Technical investigations to collect, analyse and report data that will support the establishment of cumulative water quality limits on a catchment by catchment basis. The data will include land use information, data on the leaching and runoff of contaminants, the assimilative capacity of waterbodies at different flows taking into account the values that the waterbodies support. It is likely that modelling will also be required to establish cumulative limits.

The Environmental Science and Monitoring Group received funding through the 2016 Annual Plan that will assist the Council in giving effect to Policy A1. The funding is $315,000 over a three year period.

The Council is participating in the nationwide Freshwater Contaminant Transfer Pathway Project that is receiving funding from the Ministry for Business, Innovation and Employment. The Wairau Plains have been identified as a focus for the project.

1 July 2013 to 30 June 2023

Stage 3: Plan Changes

Preparation and notification of plan changes to introduce cumulative limits. If necessary, the plan changes will include methods and timeframes for managing water quality improvements if freshwater objectives not being met.

By 30 June 2024, but potentially progressively over this time period, on a catchment by catchment basis

Carried

A.17/18.30 Progress Report on Staged Implementation Programme (Policy B1) L225-09-04, R425-02-18-08

The report to the Committee provided an update on the Council’s Progressive Implementation Programme (Policy B1) with respect to the National Policy Statement Freshwater Management 2014 (NPSFM).

Members were advised that Stage 1 has been completed and technical investigations, Stage 2, relating to knowledge gaps identified have continued to be conducted.

The summary of progress which was attached to the agenda item well be included in the Council’s notices to fulfil the requirements of Policy E1 of the NPSFM.

It was noted that the priority for the PIP is to continue with the technical investigations required to ultimately be in a position to set a minimum water level for the recharge area of the Wairau Aquifer FMU and give full effect to Policy B1 of the NPSFM.

Clrs Shenfield/Taylor: 1. That the report be received. 2. That a summary of progress with the Progressive Implementation Programme as set out below

be included in the Council’s notices as soon as practicable.

Stage Description Due Date

Stage 1 – Knowledge Gaps

Assessment of information held to identify gaps in knowledge. (Completed)

31 December 2015

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Stage Description Due Date

Stage 2 - Technical Investigations

Technical investigations to collect, analyse and report data that will support the establishment of an environmental water level for the recharge area of the Wairau Aquifer Freshwater Management Unit. The work will include gathering water use information, further investigations of the mechanism in which the Wairau Aquifer is recharged from the Wairau River and the development of a fully calibrated model for running management options.

March 2015 - Wairau River – Wairau Aquifer Interaction Project initial report presented to Environment Committee. Subsequent updates were provided in for the April 2015 and June 2016 meetings. February 2016 – Report to Environment Committee on the long-term declining trend in Wairau Aquifer water levels. June 2016 - Wairau Aquifer Stratigraphy Review. June 2016 - Groundwater surface water interaction in a coastal aquifer system, Marlborough, New Zealand September 2016 – Report to Environment Committee on Modelling of Temperature in Wairau Aquifer.

31 December 2020

Stage 3 – Plan Changes

Preparation and notification of plan changes to introduce a Wairau Aquifer minimum water level. If necessary, the plan changes will include methods and timeframes for applying minimum level restrictions to water users.

31 December 2024

Carried

A.17/18.31 Proposed National Environmental Standard for Marine Aquaculture L225-08-10

The report to the Committee sought to provide information on the Proposed National Environmental Standard for Marine Aquaculture (the proposed NES) and to establish a process for the Council to respond to the proposal.

It was reported that central government has recently released a Proposed NES on Marine Aquaculture, attached to the agenda for members’ information. This is intended to make consenting for existing marine farms more consistent and efficient, as well as providing for best practice biosecurity management and more flexibility to adapt to new opportunities.

Members were advised that the closing date for submissions on the Proposed NES is Tuesday 8 August 2017. It was noted that this is prior to the next Committee meeting on 7 September 2017 and it is therefore recommended that a subgroup of the Committee be established to consider and approve any Council submission.

Members agreed that Councillors Hook, Oddie and Taylor be appointed to form a sub-group to consider and approve the Council submission as they have the appropriate experience to assess the implications of the Proposed NES.

It was queried whether iwi would continue to be notified if applications for coastal permit to continue farming are processed as a restricted discretionary activity which would mean that it would be processed on a non-notified basis. Mr Hawes noted that this is one of the matters that MPI are seeking feedback on.

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Clrs Peters/Dawson: 1. That the report be received. 2. That a sub-group of the Committee comprising Councillors Hook, Oddie and Taylor be

established to consider and approve a Council submission on the Proposed NES for Marine Aquaculture.

Carried

A.17/18.32 “Streamlined” and “Collaborative” Planning Processes L225-R01

The report to the Committee provided information on amendments to the Resource Management Act 1991 (RMS) that provide alternative plan development processes.

It was noted that an outline of the two new planning processes and fact sheets prepared by the Ministry for the Environment were included with the agenda. It was reported that the circumstances that are suited to the two new planning processes will vary and the appropriateness of the processes to any circumstance would need to be assessed by the Committee.

It was noted that previously the RMA had only one statutory process and timeframe to prepare and change policy statements or plans, no matter how simple or complex the proposal.

It was reported that the intent of this change is to provide greater flexibility in planning processes and timeframes, and allow these to be tailored to specific issues and circumstances. Mr Hawes advised that the suitability of the new options would have to be assessed against those circumstances as they have advantages and disadvantages.

Clrs Arbuckle/Shenfield: That the report be received. Carried

ATTENDANCE: Clr Arbuckle declared a conflict of interest and withdrew from the table for this item.

ATTENDANCE: Ian Sutherland, Resource Management Officer, Geoff Dick, Rivers and Drainage Engineering Manager were present for the following item.

A.17/18.33 Rezoning of Land North of Renwick M100-02-01-00

The report to the Committee provided an update on investigations into the suitability of rezoning land north of Renwick for large lot residential uses.

Members were advised that the “Growing Marlborough” strategy published in 2013 proposed a large lot residential development on 57 hectares of land on the lower terrace immediately north of Renwick. It was noted that some of the area is subject to flooding but this has the potential to be mitigated through river works.

It was reported that it is not considered prudent to proceed to rezoning land on the lower terrace until such time as flood mitigation works are funded, consented and completed. It was noted that work is also required to protect some of the existing development on the lower terrace. It was reported that the works are yet to be funded through the Annual Plan or authorised by resource consent.

Members were advised that the ability to service residential development will still need to be confirmed before the land can be rezoned. It was suggested that investigations into the feasibility and suitability of on-site servicing be placed on hold until the resource consent for the river works has been obtained.

It was advised that there does need to be some consideration given by the Committee on the priority of this work relative to the work programme of the Environmental Policy Group. It was noted that any investigation of on-site servicing will require the provision of additional funding. It was noted that any rezoning proposal will also require a variation or change to the Proposed Marlborough Environmental Plan and the resource to support that process.

Members were advised that Council staff will arrange to meet with residents before the end of August to advise on developments to date.

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Clrs Peters/Brooks: 1. That the report be received. 2. That the Committee defer consideration of rezoning land north of Renwick for large lot

residential development until: (a) Mitigation option 1B has been funded through the Annual Plan, the proposed river works

are consented, the consented work are completed; and (b) Investigations have been completed to demonstrate that large lot residential

development can be adequately and appropriately serviced. Carried

ATTENDANCE: Clr Gerald Hope, Chief Executive Marlborough Research Centre was present for the following item.

A.17/18.34 Marlborough Research Centre E100-011-01 Clr Hope as Chief Executive of the Marlborough Research Centre (MRC) spoke to this report. To highlight the report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17140519). It was noted that the MRC had a board meeting on 19 July 2017. The report attached to the item was written before this meeting took place.

Members were advised on the research applications and sponsorship for 2017-18 which differed to the attached report and a hard copy was circulated to members following the meeting. It was noted that MRC has provided sponsorship for the Cawthron Marlborough Environment Awards and Marlborough Lines Science Fair.

Members were advised that MRC have identified that supporting New Zealand Wine in the development of its New Zealand Regional Institute for Viticulture and Oenology (RIVO) is a key initiative. It was noted that the core undertakings by NZ Wine during 2018 will be to determine a preferred site.

It was noted that MRC have met with NZ Wine and expressed a willingness to cooperate fully in order to facilitate the establishment of the Regional Institute on an expanded Budge Street site. At present it is yet to be determined what the role of MRC will be but provision has been made to assist NZ Wine and other locations are also being considered by NZ Wine for Rivo.

MRC have tagged funding from its internal budgets to support the RIVO initiative over the coming financial year. This funding will be used to engage and undertake feasibility assessments related to the initiative, assuming MRC have a continued role of landlord for the developed facility.

Members were advised that the Chilean Needle Grass Action Group have been successful in gaining financial support from MRC. It was noted that it is critical that the spread of Chilean Needle Grass is contained and that continued research is supported. It was also noted that SFF Vespula wasp control has received an increase in funding with the focus directed at identifying a biological solution.

Members were advised that as a new initiative it is proposed to underwrite the establishment of a food technologist to assist business within the region.

Clr Peters noted that he is involved on the MRC Board and is pleased with the dialogue taking place and advised that he is more than happy to continue being MDC’s representative.

Members were advised that MRC have another stream of work as a result of two visits to China last year. The Tianjin Municipal Government has made $1M available over three years to assist in strengthening relationships between Tianjin and NZ and progress projects for the mutual benefit of the respective economies. It was noted that there is a proviso that the New Zealand Government match this funding and appropriate industry partners are identified. Representatives from MRC will meet with MBIE next Thursday to discuss this proposal.

Clrs Andrews/Taylor: That the Marlborough Research Centre Trust’s 2017/18 Research Allocation report be received. Carried

ATTENDANCE: Clr Dawson withdrew from the meeting at 11.03 am.

ATTENDANCE: Meeting adjourned at 11.03am and resumed at 11.21 am

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ATTENDANCE: Adi James, Community Advisor Marlborough Townships and Sam Young, Regional Events Advisor were present for the following item.

A.17/18.35 Economic Development and Events Update E100-001-01

The report to the Committee provided an update on the activities of the economic development and commercial events teams. To highlight this report a powerpoint presentation was shown (presentation filed in Trim – Record No. 17140629).

Members were advised that the Havelock Community Association has been working with the Small Township Programme and the Link Pathway Trust on a pathway connecting Queen Charlotte Drive with the Havelock Marina. The track is planned along the modified edge of the estuary, with the design aiming to have the minimum possible impact. It was reported that consultation with adjoining landowners is complete for this stage and letters updating the community on the process and map of the proposed project route were sent out in July. It was noted that the project group is working on a resource consent application which should be ready for submitting to Council by the end of August.

It was noted that Ruby Thomas has been appointed as the new iwi representative for the Picton Steering Group. The youth representative has been having discussions with potential young people who could be interested in joining each of the working groups.

It was reported that discussions have been held with Council’s reserve staff and Janet Bathgate regarding the new interpretation panels for the Queen Charlotte Drive lookout. The Visitor Economy group have met with Jacqui Lloyd (GM of Destination Marlborough) and are proposing to re-establish the Cruise Ship Think Tank before the start of the summer season.

Ms James advised that there are currently seven working groups within the Picton area and all are working with Council in some way. The most recent group is the Arts & Heritage Working Group which was established in April this year. A public workshop was held on 16 July with 19 attendees with the next meeting scheduled for 10 August.

It was noted that the Renwick Wine Connection Working Group have appointed Damien Yvon as the new chairperson and plans are underway for another spring tasting event. Village Beautification Group is working on a number of projects around the Renwick commons, including street trees along High Street. A report will be prepared for the next Assets & Services meeting. Members were advised that a business working group is being considered made up of interested local businesses with aims and objectives to be formalised. A domain working group has been established and concept plans are underway for landscaping, paths and developing the entrance to the domain.

A concept plan of the bike walk Renwick project was shown. Members were advised that approval from Marlborough Roads has been received with a paper being presented at the next Assets & Services Committee for approval.

Mr Henry advised members on the Aquaculture Value + Innovation Working Group and noted that it is developing a commercial use for blue mussels with great progress being made. It was noted that the Marine Farming Assn AGM focused on industry/community relationships with the group making great progress in a relatively short time.

Members were advised that S+C groups and Councillors have been invited to a group event on 16 August at the ASB Theatre. This will be an opportunity to hear presentations and discuss ways of working together in the future.

The Sam Young advised members on the upcoming events in Marlborough. Of particular note is the book festival which is held over three days with ticket sales very positive. It was noted that eight sessions were sold out in a very short period of time. The event organisers were encouraged to collaborate with local businesses and leveraging off the book borrowing fridge that has been circulated at various locations, currently at the airport. There has been a lot of community spirit around the festival with the event going from strength to strength.

It was reported that ticket sales for the Garden Marlborough event have gone on sale with initial ticket sales very positive. The Ocean Vine Hop tickets are selling well and an out of region marketing campaign is about to be launched. There have been discussions on bringing the Americas Cup to Picton, at this stage it has been suggested it would be in spring but no other information has been confirmed. It was noted that a working group has been established with Council’s Sam Young and Picton S+C on the group. Ms Young advised that when details are confirmed Councillors will be notified.

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Members were advised that an artificial ice rink event has been organised for 14-17 December. It was noted that the event received funding from the new Sport & Recreation Community Activity Fund and entry will be by gold coin donation. This is to ensure that it is accessible to as many people as possible. The purpose of the fund is to get people active.

It was reported that it will be in the Blenheim CBD and will coincide with the Christmas festival. More FM are on board to promote the event. It was noted that Blenheim will be the first to host the rink in the top of the South.

Clrs Andrews/Taylor: That the information be received. Carried

ATTENDANCE: Luke Grogan, Harbour Master and Kaye McIlveney, Solicitor were present for the following item.

A.17/18.36 Navigation Bylaw 2009 Review L225-06 The report to the Committee sought to provide recommendations on the Navigation Bylaw 2009 and to seek approval to commence the special consultative procedure on a proposed new Navigation Bylaw.

Members were aware that the review of the bylaw was referred back to this Committee following the decision at the Council meeting in June. It was noted that the bylaw before this Committee has been amended, taking into account comments from Councillors and Maritime NZ. The new bylaw was attached to the agenda for members’ information.

Members were advised that Council must consult before making a final decision on this review of its bylaws. It was noted that the special consultative procedure requires that a Statement of Proposal and the proposed bylaws be made available to the public for submission. With hearings held for those submitters who wish to be heard.

It was noted that there was a preference for a longer consultation period to enable as many people as possible to have their say. Ms McIlveney advised that it has been agreed that the period for consultation be extended to two months commencing 14 August and running through until 31 October taking into account Labour and Marlborough Anniversary weekends. It was reported that there will be an open day during this period to further engage with members of the public. This will provided a significant opportunity to promote the safety message.

Members were advised that discussions have occurred with Council’s Communication Manager, Glyn Walters and a communications plan to further encourage public engagement has been formulated.

It was recommended that a hearing committee consisting of Clrs Oddie, Brooks and Arbuckle be formed to hear and deliberate on submissions, report on the hearing and provide recommendations to Council for a final decision to be made.

Clrs Shenfield/Taylor: 1. That the Committee approves the review of the Navigation Bylaw 2009: 2. That the Committee determines that—

(a) Bylaws are considered to be the most appropriate way of addressing the perceived problems;

(b) The current Navigation Bylaw 2009 is not the most appropriate form of bylaw; (c) The proposed replacement Navigation Bylaw is the most appropriate form of bylaw; and (d) The proposals do not give rise to any NZ Bill of Rights implications.

3. That the Committee approves the draft Statement of Proposal. 4. That the special consultative procedure be commenced. 5. That the submission period opens on 14 August 2017 and closes on 31 October 2017: 6. That the sub-committee to hear and deliberate on any submissions made consist of

Councillors Oddie, Brooks and Arbuckle. Carried

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A.17/18.37 Long Term Plan (LTP) Working Group F230-L18-06

The Long Term Plan (LTP) minutes of 26 June 2017 were presented for ratification by the Committee.

Mr Fletcher noted that the Sounds 25 option explored the possibility of moving away from the targeted rating area and what, if any, financial impacts on individual properties would occur if making that change. Further bench mark properties had been circulated to members to provide a more comprehensive picture of the effect of any rates increase. Members were advised that if any gaps were identified to advise Mr Fletcher and these will be provided before the next meeting.

Clr Hook noted that it is useful to have minutes fed back through this committee and dates identified when topics would be discussed, this enables any councillors to attend the meetings for items of specific interest.

Clrs Peters/Shenfield: That the decision that the Working Group support the move away from “targeted” percentages to the “One Network - Sounds 25” option and identify what, if any, transition options it wants further developed lie on the table until 15 August LTP Working Group meeting. Carried

A.17/18.38 Financial Report for Council – Period Ended 31 May 2017 F275-002-16

Martin Fletcher, Chief Financial Officer presented Council’s financial report for the period ended 31 May 2017 and noted that they were slightly out of date.

The Income and Expenditure Statement reports an operating surplus of $7.97M for the year to date. This is a $6.03M improvement on the $1.94M budgeted. Total Income for the May year to date is ahead of budget by $7.05M (9%).

Budgeted capital expenditure for the year is $71.7M including $22.64M of carryovers from the 2015-16 financial year. Actual expenditure of $31.38M to the end of May is $6.71M higher than the same period last year ($24.67M) and $33.33M less than budgeted for the year to date. The Investment activities forecast includes the expected costs for development of Stages 4 and 5 Boulevard Park on Taylor brought forward to the 2016-17 financial year and net of stage 5 sales. It was noted that there are indications that there is likely to be deferrals and carryovers to 2017-2018 of approximately $34.63M.

Mr Fletcher also updated the Committee on preliminary financial information for the year ended 30 June 2017 and that the result was positive.

It was suggested that a workshop/information session be made available to members on the future availability of sections in Blenheim and the wider area and how this would relate to new house builds. Mark Wheeler advised that this information is currently available and will be circulated to members.

Clrs Peters/Hope: That the financial report for the period ended 31 May 2017 be received.

Carried

A.17/18.39 Information Package - Clrs Brooks/Arbuckle: That the Planning, Finance & Community Information Package dated be received and noted. Carried

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A.17/18.40 Decision to Conduct Business with the Public Excluded -

Clrs Shenfield/Fitzpatrick: That the public be excluded from the following parts of the proceedings of this meeting, namely: - Marlborough Heritage Trust The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General Subject of each matter to be considered


Ground(s) under Section 48(1) for the passing of this resolution

Marlborough Heritage Trust In order to protect the privacy of natural persons, as provided for under Section 7(2)(a).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under Section 7 of the Local Government Official Information and Meetings Act 1987.

Carried


Record No: 17139866

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6. Proposal to Replace Planning Road Naming Policy (includes Appendix 6.1)

(Clr Sloan) (Report prepared by S Rooney) R855-05

Purpose 1. The purpose of the report is to propose the replacement of the Planning Road Naming Policy (refer

Minute No. R.02/03.68) with a Road Naming and Property Addressing Policy (attached as Appendix 6.1).

2. The proposed policy will provide a consistent approach to the naming of roads and the issuing of urban and rural addresses within Marlborough.

Background 3. Councils’ roles and responsibilities for addressing can be found in s319(1)(j) and s319B(1) of the

Local Government Act 1974 (the Act). They can also change a road name or property address number.

4. Whenever Council allocates or changes a road name or property address number they are required to advise Land Information New Zealand (LINZ).

5. LINZ then makes sure the road name or property number meets the Addressing Standard AS/NZS 4819:2011 Rural and Urban Addressing and updates the official national record. Where a property number is unacceptable, such as where it does not comply with the Addressing Standard, LINZ may require Council to change the number (refer s319B(2)).

6. Road naming and property addressing is assigned by Council to assist emergency, electoral, water, power, telecommunications, postal and other services with property location.

7. A project group was established in April 2016 to review address management processes at Council. Part of the review included a review of the Planning Road Naming Policy.

8. The Planning Road Naming Policy relates only to the naming of new roads. It does not detail policies or processes relating to wider addressing such as the allocation of urban and rural address numbers or include the requirements of s319(1)(j), s319A and s319B.

9. The proposed Marlborough Environment Plan now provides developers an option to consult directly with Assets and Services Department and Marlborough Roads regarding roading matters, and this will include road naming and addressing.

Proposal 10. To replace the Planning Road Naming Policy with a Road Naming and Addressing Policy. This

policy will relate to all addressing queries and include the introduction of a New Road Name Application form. The proposed policy is written accordance with the standard AS/NZS 4819:2011 Rural and Urban Addressing and contains:

• Section One: General Information. • Section Two: Road Naming. • Section Three: Allocation of Urban Address Numbers. • Section Four: Allocation of Rural Address Numbers. • Section Five: Water Address Allocation. • Section Six: Existing Addresses. • Section Seven: Mapping and Geocoding. • Section Eight: Signage.

http://legislation.govt.nz/act/public/1974/0066/latest/DLM420377.html?search=ts_all%40act%40bill%40regulation_Local+Government+Act+1974_resel&p=1#DLM420377

http://legislation.govt.nz/act/public/1974/0066/latest/DLM420385.html?search=ts_all%40act%40bill%40regulation_Local+Government+Act+1974_resel&p=1

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11. The policy will improve the consistency of compliance with the Rural and Urban Addressing Standard. The policy along with operating procedures will improve response and transparency of address related processes at Council.

12. The introduction of a road naming application form will create efficiencies and enable a consistent process for applicants and staff regardless of which department deals with the request.

Summary 13. A review on address management identified the Planning Road Naming Policy required updating.

14. It is proposed the policy be replaced by a Road Naming and Addressing Policy which incorporates the requirements of s319(1)(j), s319A and s319B of the Act.

RECOMMENDED That the Planning Road Naming Policy be replaced by the Road Naming and Addressing Policy (attached as Appendix 6.1).

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Appendix 6.1

Road Naming and Property Addressing Policy Version no 1.0 TRIM Reference 17138891

Adopted TBC

Last review date (if applicable) NA

Next review date Select review period

1yr 2yr 3yr √

The policy is divided into the following sections: Section One: General Information

Section Two: Road Naming

Section Three: Allocation of Urban Address Numbers

Section Four: Allocation of Rural Address Numbers

Section Five: Water Address Allocation

Section Six: Existing Addresses

Section Seven: Mapping and Geocoding

Section Eight: Signage

Section One: General Information Purpose To provide a consistent approach to the naming of roads and the issuing of urban and rural addresses.

Naming and numbering is approved by Council to assist emergency, electoral, water, power, telecommunications, postal and other services with property location.

Scope The policy applies to the naming and numbering of roads in the Marlborough District.

The naming of public roads and allocation of property addresses is the responsibility of Local Authorities under Section 319 of the Local Government Act 1974. New names are usually needed for new roads in subdivisions, or when an official address for identification purposes such as a private right of way is required.

Addresses will be allocated in accordance with AS/NZS 4819:2011 Australia/New Zealand Standard Rural and Urban Addressing. For detailed information see the link to the standard in the References section.

It applies from the date the policy is adopted by Council and does not apply to road naming prior to this date.

Definitions For purposes of this policy, unless otherwise stated, the following definitions shall apply.

Term Definition

Access Way Legal Road established for the purposes of providing pedestrian access usually between roads and/or public land.

Geocoding Geocoding is the computational process of transforming a postal address number to a location on the Earth's surface (spatial representation in numerical coordinates)

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Legal Road Any road legally established as a public road (section 315 (a)-(f) of the Act).

LINZ Land Information NZ (LINZ) operates under formal delegated responsibility of the Surveyor General, specifically regarding Sections 319A and 319B of the Local Government Act 1974.

Private Roads Roads on private land, but intended for the use of the public generally.

RAPID Number RAPID stands for Rural Address Property IDentification. It is a standard numbering system for rural properties.

Right of Way Private access being an easement granted to one or more parties over land for the purposes of access. With limited public access

Road Land which includes land intended for use by the public generally. This includes access ways and service lanes, but excludes motorways.

Rural All areas with road access where RAPID numbering is used for property addressing

Service Lane Legal Road established for the purpose of providing alternative service vehicle access to non-residential property or similar purpose.

Urban Areas where sequential address numbering is used. This may include small townships where property spacing makes the use of RAPID numbering impractical.

Water Address An address applied to a property which is only accessible by water

Responsibilities Function Responsibilities

Applicants Complete the Road Name application form when applying for a new road name or changing an existing name.

Complete the RAPID number application form when applying for a RAPID number.

Road Naming and Property Addressing Coordinator Assess each application in accordance with this policy.

Councillors Approve, amend or decline proposed names in accordance with this policy.

Questions Can be answered by the Road Naming and Property Addressing Coordinator. [email protected].

References Name Location

Section 319(1)(j), 319A, & 319B of the Local Government Act 1974 Local Government Act 1974

Rural and Urban Addressing Standards: AS/NZS 4819:2011

www.linz.govt.nz/regulatory/property-addressing/addressing-standards-and-guidelines

Guideline for addressing in retirement villages - LINZG80700 www.linz.govt.nz/regulatory/80700

Marlborough Environment Plan www.marlborough.govt.nz/Your-Council/RMA/The-Proposed-MEP.aspx

mailto:[email protected]

http://www.legislation.govt.nz/act/public/1974/0066/latest/DLM420376.html

http://www.linz.govt.nz/regulatory/property-addressing/addressing-standards-and-guidelines

http://www.linz.govt.nz/regulatory/property-addressing/addressing-standards-and-guidelines

http://www.linz.govt.nz/regulatory/80700

http://www.marlborough.govt.nz/Your-Council/RMA/The-Proposed-MEP.aspx

http://www.marlborough.govt.nz/Your-Council/RMA/The-Proposed-MEP.aspx

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New Road Name Application Form To be linked on adoption of policy

RAPID Number Application Form www.marlborough.govt.nz/Services/RAPID-Numbers.aspx

Record of Amendments/Revisions Record any revisions/amendments which have been made and when.

Details Approval by whom Date

This policy replaces R.02/03.68 Planning Road Naming Policy R855-05

Full Council 10 August 2017

Section Two: Road Naming

Statements 1. New road names will be allocated in accordance with Section 4 – Road Definition and Naming,

AS/NZS 4819:2011. What follows is a summary of the main points and Marlborough specific requirements.

2. New roads will generally be named as a result of the subdivision process. Developers are encouraged to submit their applications for road names as early as possible. The road name application process can begin before subdivision consent is submitted.

3. Approval of a new road name approved during subdivision will take effect upon the road being vested to Council.

4. New names are to reflect significant local content or meaning. Where a personal name is proposed (due to historic link or association with the area) a supporting letter from that person or descendant family is required for the proposed new name. Historically native tree and bird names have been used in the Picton vicinity however local Iwi have suggested this be reviewed.

5. The name should reflect one of the following:

(a) Common or established theme

- Where more than one road is being created a common theme is required. - If a naming theme is already established in the area then the names should remain

consistent with that theme.

(b) Historical person or event

- The name of a notable person or event should have a local association with the area.

(c) Traditional or appropriate Māori name

6. Two suggestions, meeting all of the requirements in this policy, are required for the proposed road name.

7. A Project Group was established in April 2016 to review address management processes at MDC. Part of that included a review of the Planning Road Naming Policy R855-05 which is Council’s current policy on road naming.

8. That current policy is for road naming only and did not address wider issues such as property numbering, the change of an existing road name or a new requirement to name a right-of-way if it has more than five properties accessing the right-of-way.

9. For that reason it was seen there was a need to consider a broader policy that addressed all of Council’s obligations.

http://www.marlborough.govt.nz/Services/RAPID-Numbers.aspx

http://www.marlborough.govt.nz/Services/RAPID-Numbers.aspx

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10. Names which are likely to cause offence or are in poor taste should not be submitted.

11. Names are required to be in proportion to the length of the road; long names on short cul-de-sacs are too difficult to display on a map.

12. Road names are to be short (as a guide 15 characters of less), single words, which are readily pronounced and spelt to satisfy the requirements of emergency services.

13. Terms for suggested road types such as “road”, “street”, “lane” should be used in circumstances appropriate to the physical situations. See Appendix B Road Types - New Zealand, AS/NZ4819:2011.

Changing Road Names 14. If the application is to change an existing road name, justification showing clear benefits to the

community for the change in accordance with the policy is required.

15. Written approval or comment from affected persons (those who’s postal address will change as a result of the proposed change of road name) is required for consideration by Council when assessing each application.

16. Reasons for changing road names may include:

(a) Spelling correction

(b) Prevention of duplication in spelling or sound

(c) Prevention of confusion arising from major layout changes to roading

(d) Geographical corrections

(e) Issues of cultural sensitivity

(f) Is requested to do so by emergency services

Naming of Private Roads and Right of Ways 17. Australia/New Zealand Standards Rural and Urban addressing requires a private road or right of way

to be named where more than five primary address sites are served by that private road or right of way. The same process as above must be followed.

18. The impact to affected persons is to be considered by Council when assessing each application

19. For a right of way with five or less primary address sites street or RAPID numbers will be allocated depending on the location, as set out in Section Three and Section Four.

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Summary of Procedures for New Road Names

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Section Three: Allocation of Urban Address Numbers

Statements 20. Urban address numbers will be allocated in accordance with Section 5 - Address Number Assignment,

AS/NZS 4819:2011. For detailed information see the link to the standard in the References section. To summarise the main points:

21. Urban addresses are allocated to properties situated in the Urban addressing areas. For addresses outside of these areas please refer to Section Four: Allocation of Rural addresses and Section Five: Water Address Allocation.

22. Number allocation will conform with the ‘odd numbers on the left, even numbers on the right’ numbering convention. This convention also applies to cul-de-sacs, which are not to be numbered incrementally around the cul-de-sac. Where the opposite convention already exists (evens on left, odds on right), such as in parts of Picton, numbering will be logical within the existing scheme but will not extend beyond the existing limits of that area.

23. All addresses must be unique. If an address is required and all available base numbers have previously been allocated, the use of suffixes, prefixes, or sub-addressing will be considered however re-addressing of adjacent properties may be required.

24. The number 13 will not be allocated.

25. Individual letterboxes shall be erected at the beginning of Right of Ways, where it adjoins the legal road boundary. Further information on letterbox specifications and rural delivery can be found on the NZ Post website.

26. Retirement Villages shall be numbered in accordance with the Standard in conjunction with LINZG80700 Guideline for addressing in retirement villages.

Section Four: Allocation of Rural Address Numbers

Statements 27. The Rural Address Property IDentification (RAPID) system is used when issuing rural address

numbers in accordance with Section 5 - Address Number Assignment, AS/NZS 4819:2011, in particular Section 5.9 - Rural Numbering Assignment. For detailed information see the link to the standard in the References section. To summarise the main points:

28. The RAPID numbering system is the national standard for rural properties based on the distance to a property entrance from a clearly defined reference point, usually the beginning of the road on which it is located. The numbers are allocated by measuring the distance from the beginning of the road to the centre of the entrance to the property. This measurement is taken in metres, divided by 10 and rounded to the nearest odd number (left side) or even number (right side).

29. RAPID numbers are applicable only for properties with entranceways off a public or private road or right of way. Note RAPID numbers are not applicable to properties with water access only.

30. RAPID numbers are to be used in the same way as urban street numbers, eg; if the RAPID number allocated is 785 Queen Charlotte Drive then the full address would be: Mr Joe Bloggs, 785 Queen Charlotte Drive, RD 1, Picton 7281. There is no need for any prefix like 'RAPID'.

31. All addresses must be unique. If an address is required and all available base numbers have already been allocated, the use of suffixes will be considered, however re-addressing of adjacent properties may be required. LINZ prefers the use of base numbers without suffixes for rural addresses but agree there may be some situations where suffixes are the only option. Prefixes are not to be used with RAPID numbers.

32. A property can have more than one RAPID number if there is more than one entranceway to that property.

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33. Applications for RAPID numbers can be made on approval of a Building Consent for a new building and a requirement for an address for the new building is identified. Currently this is not compulsory however it is strongly recommended and is being reviewed by Council.

34. Applications for RAPID numbers can be made for existing entranceways and for entranceways that have no association to buildings to provide a reference point for emergency services.

35. Council will charge a fee for the issue of RAPID numbers that recovers the cost of creating the address and providing the plates.

36. A blue plate with reflective white numbers will be provided to the applicant to attach to a gatepost or similar at the entrance to the property, where it can be easily seen from the road. Refer Section Eight for signage requirements.

37. In townships where the housing density makes it impractical to use RAPID numbering urban addresses will be used. This will be in locations with numerous road frontages being less than 20 metres in width and/or where there are numerous back sections utilising right of ways.

38. Letterboxes shall be erected as per NZ Post specifications. These can be found on the NZ Post website along with information regarding rural delivery.

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Summary of Procedures to Allocate Urban and Rural Address Numbers

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Section Five: Water Address Allocation Statements 39. Council is currently not issuing numbered water addresses however this is under review. As

Marlborough has the largest coastline of any Council in NZ when water addressing is introduced to Marlborough it will be implemented in close collaboration with LINZ.

40. Water addresses will be allocated in accordance with Section 6 - Water Address Assignment, AS/NZS 4819:2011. For detailed information see the link to the standard in the References section.

41. Water address numbering will only be applied to sites which are only accessible by water. Sites which are accessible by road and water will be given road based addresses, including where there are only a few roads on an island.

Section Six: Existing Addresses 42. When existing addresses are found not in accordance with AS/NZS 4819:2011 it may be necessary to

revise and issue a new address to replace an existing address. Where this is necessary Council will consult with property owners.

43. Any incorrect official RAPID number plates will be replaced at Council’s cost.

44. Existing RAPID numbers that must change due to neighbouring subdivision or road naming shall be issued new plates at the cost of the subdivision developer.

Section Seven: Mapping and Geocoding Statements 45. Under Sections 319A and 319B of the Local Government Act 1974 local authorities are required to

advise LINZ of any new or changed addressing data.

46. As much as possible Section 7 – Mapping and Geocoding AS/NZS 4819:2011 is followed. Council advises LINZ of new property addresses with corresponding co-ordinates to be used for mapping of the address number. LINZ provides the mapping service.

Section Eight: Signage Statements 47. Signage is required to enable members of the public to readily identify and locate address sites in the

field. Signage also helps ensure that the allocated address numbers, road names and locality names become accepted and used by the community.

Road Name Signs 48. Road name signs are managed by Marlborough Roads in accordance with the following standards,

rules, and guidelines:

(a) AS/NZS 4819:2011 Rural and urban addressing Section 8 Signage.

(b) Land Transport Rule: Traffic Control Devices 2004 Rule 54002, which sets out the legal requirements for traffic signs. Road (Street) name signs are scheduled as A14.

(c) MOTSAM Part 1 Section 7 and NZTA Traffic control devices manual Part 2 Direction, service and general guide signs Section 7.

(d) NZTA Guidelines for street name signs RTS2.

http://www.nzta.govt.nz/resources/rules/traffic-control-devices-index/

https://www.nzta.govt.nz/assets/resources/traffic-control-devices-manual/docs/part-2-draft-direction-service-and-general.pdf

https://www.nzta.govt.nz/assets/resources/traffic-control-devices-manual/docs/part-2-draft-direction-service-and-general.pdf

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49. All road name signage must be approved by Marlborough Roads before installation.

RAPID number plates (rural address numbers) 50. RAPID number plates in Marlborough comply with all required standards and shall be:

(a) Reflective white numbers on a blue background.

(b) The numerals shall be 80mm in height on a 110mm high plate.

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7. Revision to Locality Boundaries (includes Appendix 7.1)

(Clr Sloan) (Report prepared by S Rooney) R800-007-06-00

Purpose 1. The purpose of this report is to recommend the update of the current locality boundaries used for

administrative purposes in the Marlborough District.

What is a locality? 2. The Australian/New Zealand Rural and Urban Addressing Standard (AS/NZS 4819:2011) defines a

locality as ‘a named geographical area defining a community or area of interest, which may be rural or urban in character, and is usually a suburb in the latter case’.

3. Generally suburb names are not used to describe a locality in Marlborough. For example Blenheim is a locality but not Witherlea.

4. A locality does not contain duplicate roads of the same name, nor duplicate address numbers along the same named road.

5. Localities are used by Councils GIS mapping system, Utilities Asset Database and Property & Rating database as a mandatory address component of situational addresses, which are the actual physical location of a property. For an example see Appendix One.

6. Locality are not used for defining Geographical Rating Areas, school zones, NZ postal addresses or for any other purpose other than administrative to uniquely define geographical areas for situational addresses.

Background 7. The current localities used by Council were set in 2003 and no revisions have been made since

they were introduced that year.

8. An additional locality dataset was developed by the New Zealand Fire Service (NZFS) (now Fire Emergency New Zealand (FENZ)) as part of a consortium of agencies to provide support for enhanced emergency response, postal addressing and property information. The consortium, which includes Quotable Value New Zealand (QV), New Zealand Post, Land Information NZ (LINZ) and representatives from territorial authorities. LINZ store and update the dataset.

9. The Council localities do not match the NZFS/FENZ consortium localities.

10. Due to the recent urban subdivisions in the District both of these datasets are incorrect. An example of this is the recent subdivision ‘Omaka Landing’ which has the locality of Omaka in both datasets but by Council’s current definition should be Blenheim.

11. Emergency Services require one single locality dataset that can be used:

• in communication centres for location, verification, and dispatch; • in each organisation for reporting, evaluation and planning, particularly for medium term

deployment planning; • as a common layer to be used when exchanging information with other agencies; and • to assist in the development of a common operating picture.

12. Section 3.4.2 of AS/NZS 4819:2011 states ‘Boundaries of localities in areas that are subject to development should be reviewed and amended when appropriate’.

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Options 13. As both datasets require updating it makes sense to update only one, disregard the other and

therefore maintain only one going forward. There are two options available.

Option one 14. Revise the Council locality dataset in accordance with the recent subdivisions, adopt as Council’s

sole source of locality and disregard the NZFS/FENZ consortium locality dataset.

Option two 15. Work with LINZ and the NZFS/FENZ consortium to revise the NZFS/FENZ consortium locality

dataset in accordance with the recent subdivisions, adopt as sole source of locality and disregard the existing Council locality areas.

16. This is the recommended option if the LINZ and NZFS/FENZ dataset can be updated. Council can establish processes for updates with LINZ’s ready for the planned replacement of this dataset by an authoritative LINZ dataset in the future.

Comments 17. Locality datasets are additional components of the street and rural numbering dataset currently

used by LINZ.

18. Changes in the areas will require changes to situational addresses which are displayed on:

(a) Council’s quarterly rates invoices; (b) Council’s online rates information when using the ‘Rates Search’ function; and (c) Council’s smart maps where situation addresses are used.

19. By adjusting the locality there may be a perception that suburb boundaries as allocated by NZ Post and used for postal addresses have changed. This is not the case.

20. Only one dataset will be required to be maintained and appropriate processes will be required to update areas as and when required.

Summary 21. Both the Council locality dataset and NZFS/FENZ consortium locality dataset require updating. It

makes sense to take the opportunity to select either the Council or NZFS/FENZ consortium dataset to update and adopt as the ‘sole source of the truth’ for here on in and disregard the other.

RECOMMENDED 1. That the dataset from the New Zealand Fire Service (now Fire Emergency New Zealand)

consortium be updated and utilised and the Council dataset be disregarded. 2. That staff liaise with Land Information New Zealand to update the New Zealand Fire Service

(Fire Emergency New Zealand) consortium locality dataset when subdivisions are created hereafter.

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Appendix 7.1

Example of Council’s current locality plan:

Example of NZFS/FENZ current locality plan:

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8. Decision to Conduct Business with the Public Excluded That the public be excluded from the following parts of the proceedings of this meeting, namely: - Confirmation of Public Excluded Minutes - Committee Reports (Public Excluded Sections) - Committee Appointments - Reserve Land

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered


Ground(s) under Section48(1) for the passing of this resolution

Minutes and Committee Reports

As set out in the Minutes and Reports


Committee Appointments In order to protect the privacy of natural persons, as provided for under Section 7(2)(a).


Reserve Land To enable the Council, as holder of the information, to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) as provided for under Section 7(2)(i).


Documents

Council 10 August 2017 Agenda - Marlborough...Proposal to Replace Planning Road Naming Policy (includes Appendix 6.1) Pages 47 - 62 7. Revision to Locality Boundaries (includes Appendix