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What is HR
A panel that deals with several processes involved in smooth running of an organization.
A company’s deployable assets in terms of manpower.
The system used for administering transactions such as hiring, maintaining records of employees etc.,
What is HR
The HR function is still to a large degree administrative and common to all organizations.
The HR function consists of tracking innumerable data points on each employee, from personal histories to financial records
Several Functions
Employee Recruitment Organizational Learning and Development Employee Recognition Performance Management Employee Events Workforce Planning Employee Relations and Communications Payroll
Classification and Compensation
Training and development
Devising programs: Hourly Workers Managerial Staff
Primary/advanced skills training
Promoting diversity
Payroll
Ensuring that deserved salary is being paid to the right employee
Maintaining records of the employees and their payments effectively
Why ERP
To reduce the manual workload of these administrative activities
To Electronically automate many of these processes
Implementation Equivalence
Organizational features and classifications by Core HR
Recruiting People by Irecruitment
Training by OLM (Oracle Learning Management)
Assessments and Compensation by PMS (Performance Management System)
Salaries and investments on employees by Payroll
Developed around four principal areas of HR functionalities:
Payroll Time and labour management Benefits administration and HR management.
Payroll
Automates the pay process by gathering data of the employees
The payroll module sends accounting information to the general ledger for posting subsequent to a pay
cycle.
Time and Labour management
Applies new technology and methods to cost effectively gather and evaluate employee information
Key ingredient to establish organizational cost accounting capabilities
Benefit administration
Permits HR professionals to easily administer and track employee participation in benefits programs
Helps the HR people to find out employee performance in various activities needed to assess him
HR management
Component covering all other HR aspects from application to retirement
Organisations have developed human resourse management information system which supports recruitment,selection,hiring,job placement, performance appraisals,employee benefit analysis, training development, health, safety and security.
Responsibility
The system administrator should be someone from within the user group who knows how the system has been defined and can act as the first level of support for the application users.
The system administrator role is clearly defined with a specific set of practical tasks to be carried out.
Tasks
Imposing limits on what users can access through their assigned powers and securities.
Defining user profiles etc.,
SYSTEM ADMINISTRATOR Define the responsibility:Navigation: System administrator security Resp Define
USER
Person who takes hold of the important activities like organisational decision making.
Responsible for crucial planning of the important aspects
Tasks
Deciding organization location Hierarchies Payroll determination Business logic implementation
Flexfields are used to…
Have intelligent fields Validate the values Capture additional information Customize data fields Query intelligent fields
Key Flexfield is…
Intelligent primary key Stores information as codes Consists of
Structure Segments Values Valueset
KFF Structures in Oracle HRMS
Job Position Grade Personal Analysis Competency People group Bank details Cost Allocation
Agenda
Enter the people(complete) information as employees, applicants.
Maintain all the details of the people like address,passport information,etc.,
Update the existing information of the people.
Also maintain the details of Ex-Employees.
Introduction
A descriptive flexfield gives us room to expand our forms, since Oracle Applications cannot predict all the possible information we may want to track.
An organization can use descriptive flexfields to capture additional information that is important and unique to your business.
Structure
A structure is a particular arrangement of flexfield segments.
A Descriptive flexfield can have more than one structure.
Segment
A segment is a sub-field within a flexfield. Appearance and meaning of individual segment
is defined when customizing a flexfield. A segment is represented by a single column in
a table.
Value,Validation and ValueSet
The Flexfield validates each segment against a set of valid values (a value set) that are usually predefined.
‘To validate a segment’ means that the flexfield compares the value a user enters in the segment against the value in the value set for that segment.
Some DFFs
Additional Personal Details Add’l Org. Unit Details Additional Position Details Additional Evaluation Details Additional Vacancy Details Additional Application Details Additional Objective Details Additional Absence Details Additional Appraisal Details
Steps to implement DFFs:
Define Descriptive Flexfield Segments Define Flexfield Segment Values Freeze and Compile Descriptive Flexfield
Structure
Creation Of Additional Personal Details
Search for “Additional Personal Details“ in the Flexfield Title .(Do F11 and then write “Additional Personal Details“ in in the Flexfield Title and then press ( Ctrl + F11) ).You will get list of all the structure defined.
Uncheck the Freeze Flexfield Definition checkbox. Create a new structure for your flexfield by inserting
a row. (Goto File > New )
Create a new record for your context and enter Code Name for it. You can also enter the description for this context .
If the enabled check box is not checked then your context will not be visible in APPS .
Go to Segments to define segments .Similarly you can define Value Sets and Values for it too .
Once the design is complete ,save and check the Freeze Flexfield Definition Checkbox and compile .
DFF
Introduction to EIT
EIT’S are used to capture the extra information that is not present in the seeded menu
Creation Of EIT
Search for Extra Person Information in the Title You will get list of all the structure defined.
The various EIT Tables defined in Oracle HRMS
HR_Location_Info_Types Per_Job_Info_Types Per_Position_Info_Types Per_People_Info_Types Per_Assignment_Info_Types Per_Prev_Job_Info_Types Per_Contact_Info_Types
EXTRA INFORMATION TYPE
EIT's can be attached to People, Assignment,job, Position, Location and Organization
The EIT forms do not have start and end dates. If you want to create dated information,then you would have to use two of the EIT flexfield attributes to store this information.
EXTRA INFORMATION TYPE
That is how EITs are supposed to be maintained for the sake of any sort of information that needed to be stored regarding that employee.
Recruitment in Core HR
Recruitment is the process of selecting a suitable candidate for a job type within the organization or hiring from an external source.
This deals with the creation of vacancy, short listing suitable candidates ,capturing their personal and professional information, selecting the
appropriate candidate.
Recruitment Activities by HR
Identify the gap w.r.t skill set
training required or
hire employees Identify the recruitment activity Number of employees required Duration of the recruitment activity Release offer Allocate the Assignments
Recruitment in Core HR Create Vacancy
Navigation: Hrms Responsibility - > Recruitment - >
Requisition and Vacancy
Recruitment in Core HR Create Recruitment Activity
Navigation:Hrms Responsibility - > Recruitment
- >Recruitment Activity
Recruitment in Core HR Create Applicant
Navigation: Hrms Responsibility - >Recruitment
->Applicant Quick Entry
Recruitment in Core HR Plan interview cycle for Applicant i) Plan and manage selection stages ii) Update interview status
Navigation: Oracle HRMS - > People - > Enter and maintain - >Others-> Application - > Interview
Recruitment in Core HR Mass Applicants update
Navigation: Oracle HRMS - > Recruitment - > Mass Applicant update
Recruitment in Core HR Hire the Applicant
Navigation: Oracle HRMS - > People - > Enter and maintain - > An applicant can be changed to employee only after the hire date.
Recruitment in Core HR Terminate Application
Navigation: Oracle HRMS - > People -> Enter and Maintain- > Others->End Application
Recruitment in Core HR To See Requisition Summary Report
Navigation: Oracle HRMS - > Processes And Reports -> Submit a New Request-> View Output
Summary
Set up of user and responsibility Creation of location and organization Enter and maintain of people Creation of KFF,DFF,EIT,SIT Recruitment through Core HR