Copy of Presentation on ESPP

ENVIRONMENTAL AND SOCIAL

POLICY & PROCEDURES (ESPP)

Environment And Social Management

POWER GRID CORPORATION OF INDIA LTD.(A GOVERNMENT OF INDIA ENTERPRISE)

Structure of Presentation

POWERGRID’s Environment and Social Policy

Regulatory Requirements

POWERGRID’s Project cycle

Environmental and Social Issues

Environmental and Social Procedures

Institutional Framework

Regional and National Consultation

Environment and Social Policy

Environment & Social Policy Statement

“POWERGRID is committed to the goal of sustainable development through conservation of natural resources, continually improving its management system, accessing specialist knowledge for management of significant environmental and social issues and introducing new state of the art and internationally proven technologies while strictly following the basic principles of Avoidance, Minimization and Mitigation.”

Environment and Social Policy (Cont..)

POWERGRID’s Commitment Total transparency while dealing with all stakeholders

and ensure their involvement in POWERGRID’s operation through a well-defined public consultation mechanism.

Maintain highest standards of corporate behaviour not only towards our employees but also to the consumers, societies, and the world in which we operates, shouldering community responsibility as part of its social responsibility through various community development activities.


Adopt initiatives such as innovative tower designs and multi-circuit towers for reduction in Right of Way, installation of tall towers to minimise impact on flora & fauna in ecologically sensitive areas, land management for substation land, plantation, and provision for rainwater harvesting


Environment Avoid carrying out operations in environmentally

sensitive areas such as Forest, National Park, and Bio-reserve

Consider environmental variations in respect of location, terrain, and sensitive areas in impact identification and balance this with practical engineering requirements;

Application of efficient and safe technology practices; Abate pollution in all its activities and operations; and Minimizing energy losses and promote energy

efficiency


Social Avoid socially sensitive areas with regard for human

habitations and areas of cultural significance Protect the rights of people affected by its projects; Involve local people affected by projects from

inception stage to operation and maintenance Consult affected people in issues of ROWs, land

acquisition or loss of livelihood Encourage participation while deciding on routing

options and studying environmental and social implications of the projects


Social (Cont..) Pay special attention to marginalized and vulnerable

groups and secure their inclusion in overall public participation

Guarantee entitlements, and compensation to affected people as per its R&R policy

Secure appropriate compensation for accidents victims and for adverse health impacts

Provide information to local communities about environmental and social implications; and

Maintain highest standards on issues of health and safety

Regulatory Requirements

Environment Mandatory Requirements Prescriptive Framework Funding Agency Requirements

Social Mandatory Requirements Prescriptive Framework Funding Agency Requirements

Mandatory Requirement – Environment

The Forest (Conservation) Act, 1980 : “The Act Provides for conservation of forests and

restriction on use of forests or forest land for non-forest purpose”

This is applicable to POWERGRID whenever a transmission line traverses a forest area

Projects, when involving forest areas, undergo detailed review followed by approval procedures to obtain forest clearance. During route alignment, all possible efforts are made to avoid the forest area involvement or to keep it to the minimum.

The final route for transmission line is selected in close consultation with State Forest Department and Revenue Department.

Forest Proposal

MoEF

Area < 5 Ha. Area > 5 < 40 ha . Area > 40 ha . Area > 100 ha .

-Processing and approval by MoEF regional office

State Forest Department

Principal Chief Conservator

State Secretariat (Forest Secretary)

-Processing by MoEF regional office through its state advisory groups/ empowered committee-Approval by Minister of Environment and Forests

-Processing by MoEF regional office through its state advisory groups/ empowered committee-Approval by Minister of Environment and Forests

-Processing by Forest Advisory Committee at MoEF -Approval by Minister of Environment and Forests

-Processing by Forest Advisory Committee at MoEF -Approval by Minister of Environment and Forests

-Processing by Forest Advisory Committee at MoEF-Additional inspection MoEF regional office -Approval by Minister of Environment and Forests

-Processing by Forest Advisory Committee at MoEF-Additional inspection MoEF regional office -Approval by Minister of Environment and Forests


Environment Protection Act, 1986

“An umbrella legislation that provides a holistic framework for the protection and improvement to the environment”

EIA Notification,1994. Environmental clearances for specific types of new /

expansion projects. Environmental Clearance for power transmission

projects is only required for those, located in two districts in the Aravalli Range (viz., Alwar in Rajasthan and Gurgaon in Haryana)

Mandatory Requirement – Environment Batteries (Management and Handling) Rules, 2001

Restriction on Disposal of used Batteries POWERGRID deposits used batteries with the dealer /

manufacturer / registered recycler for handling and disposal. A half-yearly return is filed as per form-8 and submitted to

the concerned State Pollution Control Board. Ozone Depleting Substances (Regulation and Control)

Rules, 2000 “Regulation/ control on Ozone Depleting Substances under

Montreal Protocol” POWERGRID is is phasing out all equipment, which uses

these substances.


Hazardous Wastes (Management and Handling) Amendment Rules, 2003

These Rules classify used mineral oil as hazardous waste that requires proper handling and disposal

Used mineral oil generated at the POWERGRID substations can be re- refined.

POWERGRID seeks authorisation for disposal of hazardous waste from concernedSPCB.

The oil is auctioned to authorised/registered re-refiners and information is submitted to the SPCB vide Form – 13.


The Biological Diversity Act, 2002 Certain areas, which are rich in biodiversity and

encompasses unique ecosystems are identified and designated as Biosphere Reserve

POWERGRID abides by the provision of the act and try avoiding these biosphere reserves while finalising the route alignment.

Prescriptive Framework - Environment

Constitutional Guarantees Pollution laws Health & Safety Requirements Natural Resource related laws Forest Act 1927, which classifies forests and controls timber and

other forest produce Forest Conservation Act 1980 places restrictions on state

governments concerning de-reservation of forests or use of forest lands for non-forest purposes

National Forest Policy 1988 is a departure from enacted laws and envisages people’s involvement in development and protection of forests

Wildlife Protection Act 1972 demarcates protected areas in the form of “national parks” or “sanctuaries”.

Funding Agency Requirement

POWERGRID’s requirements vis-à-vis Funding Agencies are

World Bank (WB) Operational Policies (OP), Asian Development Bank (ADB) Operations

Manuals (OM) F1/BP Japan Bank for International Cooperation (JBIC)

Environmental Guidelines. All these Guidelines classify Projects in Three

Catgories i.e A, B & C Transmission project falls under category B, and thus

requires IEA (WB) or IEE (ADB).

Funding Agency Requirement

Other applicable requirements includes WB OP- 4.36 on Forestry WB OP-11.03 on Cultural Property WB OP- 4.04 on Natural Habitats

Mandatory Requirements – Social

National Policy on Resettlement and Rehabilitation for Project Affected Families (PAFs) Applicable to all developmental projects where PAFs

are more than 500 in plains and 250 in hilly areas Provides a broad framework for an effective

consultation between PAFs, authorities responsible for their R&R and has listed R&R measures /entitlements for different category of PAFs.

The National policy is not applicable to POWERGRID because transmission projects do not involve displacement of such a large numbers of families

Mandatory Requirements – Social

Rights of Way and Compensation Under Electricity Laws If the Transmission line passes through agricultural

land, section 68 (5 & 6) of The Electricity Act, 2003 provide the basis for compensation to be paid to owner of crop/trees etc.

The Land Acquisition Act, 1894 The LA Act requires Compensation to be paid to PAPs

in case of Land acquisition POWERGRID complies to these provisions through it’s

Social Entitlement Framework and Public Consultations Process.

Selection of Substation Site

Preliminary assessment

Socio-economic survey (in house if PAFs < 40

or 3rd party if PAF> 40)

Application for Land acquisition to state

govt. through DM/DC

SEC-4 Notification

SEC-6 Notification

SEC-9 Notification

SEC-11 Award

Disbursement of Compensation

SEC-16 possession of land

Commencement of construction activity

Monitoring by RHQ / ESMD

Periodic review by Management

Preparation for survey (Finalisation of

Consultant for survey, if required)

Commencement of survey

Survey Completion

Draft RAP/SAMP based on survey

findings

Finalisation of RAP/ SAMP

Implementation of RAP/ SAMP at site

Completion of RAP / SAMP implementation

MIS (Monthly Progress

report)

3 months

Public consultation on Draft RAP

Land Acquisition Process R&R Framework

Land Acquisition Process of POWERGRID

Prescriptive Framework – Social

Constitutional Guarantees

National and State-wide Laws and Policies

Relating to Land Acquisition and Issues of

Resettlement and Rehabilitation Land Acquisition Act, 1894 as amended in 1984

Madhya Pradesh Pariyojana Ke Karan Visthapit Vyakti

(Punsthapan) Adhiniyam, 1985

Maharashtra Project Affected persons Rehabilitation

Act, 1986

Prescriptive Framework – Social

R&R Policies National Policy on Resettlement and Rehabilitation for

Project Affected families (Ministry of Rural Development)

The Orissa Resettlement and Rehabilitation of Project Affected Persons Policy, 1994 (water resources projects)

Resettlement and Rehabilitation Policy - National Thermal Power Corporation, May 1993.

Funding Agency Requirements

World Bank OP 4.12: Involuntary Resettlement Requires an entitlement framework aimed at

restoration, replacement, and participation of affected groups

A detailed social assessment and action plan is required to be submitted to bank before start of project work

World Bank OD 4.20: Indigenous People (IP) The objective is to ensure that development benefits are

socially and culturally compatible Indigenous People Development Plan to be Prepared

Funding Agency Requirements

ADB’s Operations Manual –F2/BP: Involuntary Resettlement Describes Bank’s policies and procedures on

involuntary resettlement. Classifies projects in three categories Category-A: Involves displacement of more than 200

persons and requires a detailed resettlement plan. Category-B: where resettlement is not that significant

and requires a short resettlement plan. Category-C where no resettlement of people are

foreseen.

Project Cycle

The Key Milestones Project conceptualisation Project Planning Approval and clearances Detailed design and tendering Project Implementation Operation & maintenance Project review

Project Conceptualisation


Project identification Feasibility studies Primary approvals from internal management

Project identification Feasibility studies Primary approvals from internal management

Project PlanningProject Planning

Reconnaissance & preliminary surveys Environmental Assessment and Management Planning

Reconnaissance & preliminary surveys Environmental Assessment and Management Planning

Approvals & ClearancesApprovals & Clearances MoEF Approvals Approvals from Pre-PIBApprovals from PIBApproval from CCEA

MoEF Approvals Approvals from Pre-PIBApprovals from PIBApproval from CCEA

Detailed Design & Tendering


Detailed survey to freeze route alignment and tower pointsSocial Assessment and management plans Design, estimates, and finalization of specificationsTendering and award of contracts

Detailed survey to freeze route alignment and tower pointsSocial Assessment and management plans Design, estimates, and finalization of specificationsTendering and award of contracts

Project Implementation


Check surveys Execution of EAMP and SAMP

Check surveys Execution of EAMP and SAMP

Operation & MaintenanceOperation & Maintenance

Grid operations Preventive maintenance

Grid operations Preventive maintenance

Project ReviewProject ReviewMonitor Project work Review performance of Project

Monitor Project work Review performance of Project

Project Size <300 CroresProject Size <300 Crores

Project size >300 CroresProject size >300 Crores

IfIf MoEF Approvals

Approval from Internal Management

MoEF Approvals Approval from Internal Management

Multilateral/ GOI fundingMultilateral/ GOI funding

Approval from funding agencies Formal approval from GoI

Approval from funding agencies Formal approval from GoI

Tower erection and stringing Substation constructionTesting and commissioning

Tower erection and stringing Substation constructionTesting and commissioning

SL. NO

MILESTONE YEAR I YEAR -II YEAR-III YEAR-IV YEAR-V YEAR – VI ONWARDS

Project Conceptualisation 1. Project Identification 2. Concurrence of Constituents 3. Feasibility Studies 4. Environment screening & Scoping

I.

5. Preliminary Approvals (BOD & FA Pre-appraisal) Project Planning

1. Reconnaissance & Preliminary Survey II

2. Environmental Assessment & Management Planning Project Approvals

1. In-principle approval from Plg. Commission 2. Preliminary Public Investment Board (Pre-PIB) 3. Public Investment Board (PIB) 4. Funding Agencies (FA) 5. Cabinet Committee on Economic Affairs (CCEA)

III

6. Government of India (GOI) Detailed Design & Tendering

1. Detailed Surveys 2. Social Assessment & Management Planning 3. Design, Estimates & Finalisation of Specifications

IV

4. Tendering, Award of Contract Project Implementation

1. Check Surveys 2. Execution of EAMP and SAMP 3. Tower Erection & Stringing 4. Sub-Station Construction

V

5. Testing & Commissioning Operation & Maintenance

1. Grid Operation VI

2. Preventive Maintenance Project Review

1. Monthly Review VII

2. Annual Review

Gantt Chart

Environment & Social Issues

Environmental Issues Transmission Line Lopping of Trees within Right of Way Clearing of Ground vegetation for movement of

Machinery

Substation Clearing of Ground vegetation Used transformer oil

Environmental Issue (Cont..)

POWERGRID’s Experience & Initiatives Total Forest involvement has reduced from 6% to

4.25% after implementation of ESPP in 1998. Manual stringing in thick forests and on slopes, to

minimise damage to the environment Tower base with leg extension and revetments to

prevent soil erosion near the towers Special very high towers (80m) design to reduce

impacts on trees, orchard, wildlife wetlands and riverbeds

Multi circuit and compact towers for reduced ROW requirement

Social Issue

Transmission lines Loss to standing crop Change in land prices Aesthetic appeal of an area Temporary loss of access to Common Property

Resources

Sub station Loss of livelihood due to acquisition of private

agricultural land Loss of common property resources due to acquisition

of revenue land Loss of homestead

Social Issues (Cont..)

POWERGRID Experience & Initiatives Flexible approach in locating substations Delay Construction to facilitate crop harvesting, if

unavoidable compensation is given at market rate for standing crops.

Land required for Substation ranges between 15 – 30 ha. Acquisition generally entails negotiations with 20 – 50

Landowners. For 82 substation 64 % is private land and rest govt.

land 70% agriculture land and rest waste land Addresses R&R issues through its Social Entitlement

Framework Till Date Only One homestead is acquired.

Environment & Social Management Procedures

The objective is to Eliminate / Minimise adverse environmental and social issues associated with the projects

These Procedures are integrated to the Project cycle

ESMP identifies the E&S issues at the early stages of project cycle and enable POWERGRID to implement the basic principals of sustainable development through Avoidance, Minimization and Mitigation.

Detailed Survey for Baseline Information Finalize optimal route Select Optional Sub Station Site Consultation with Stake Holders

Detailed Survey for Baseline Information Finalize optimal route Select Optional Sub Station Site Consultation with Stake Holders



Project PlanningProject Planning

Project Approval Project Approval





Operation & MaintenanceOperation & Maintenance

Annual ReviewAnnual Review

Project CycleProject Cycle Environment & Social Management Procedure Environment & Social Management Procedure

Environment Assessment and Management PlanEnvironment Assessment and Management Plan

MOEF for Forest clearance

MOEF for Forest clearance

Funding AgenciesFunding Agencies

Consultation for Environmental Management Work

Consultation for Environmental Management Work

Social Assessment and Management Plan (S-E survey)

Social Assessment and Management Plan (S-E survey)

Award of Social * Management Contract

Award of Social * Management Contract

Execution of Social Management PlanLand acquisitionCompensation to PAPs Rehabilitation assistanceCommunity Development Programs

Execution of Social Management PlanLand acquisitionCompensation to PAPs Rehabilitation assistanceCommunity Development Programs

Annual EAMP ReviewAnnual EAMP Review Annual SAMP ReviewsAnnual SAMP Reviews

Environmental & Social Screening and Scoping for transmission limes

Environmental & Social Screening and Scoping for transmission limes

Project details from Engg DeptProject details from Engg DeptEnv. & Social Screening Report as part of Feasibility Report

Clearance from Internal Management Clearance from Internal Management

Implementation of EAMP ROW Clearance Crop / Tree Compensation Public consultation Compensatory Afforestation

Implementation of EAMP ROW Clearance Crop / Tree Compensation Public consultation Compensatory Afforestation

GOI Agencies

GOI Agencies

Environmental & social Screening and Scoping

for Substations

Environmental & social Screening and Scoping

for Substations

External IMS AuditsExternal IMS Audits

ESMP –Project Conceptualization

Environmental screening and Scoping for transmission lines Bee- line Survey (Toposheets & Forest Atlas) Identify Environmental sensitive areas Suggest alternative route if any Field units conducts spot verification RHQs And Site office consult State Forest Department

& Revenue Department Scope of EAMP is finalised

ESMP-Project Conceptualization (Cont.)

Social screening and Scoping for transmission Lines Examine route alternatives and examine census records

to identify potential socially sensitive areas. Field staff conduct spot verification ESMD & RHQs Finalise scope for SAMP for

transmission lines.

Environmental approval from internal management Submit Feasibility report and IEAR to internal

management for approvals

ESMP-Project Planning

Environment screening and for substation ESMD examine substation sites through secondary

information. Spot Verifications by field staff. Consult revenue department assess their view for

substation site Scope of EAMP finalised for substations.

Social Screening for substation sites Asses alternative sites based on revenue records, other

secondary sources and field visits Spot verification to avoid socially sensitive areas. Shortlisting of optimum site and finalise Scope for

SAMP.

ESMP-Project Planning (Cont..)

Environmental Assessment and Management Planning (EAMP Preparation of Forest proposal for transmission line

traversing through forest with help of forest department Forest proposal includes

Details of Species, GBH classification of trees to be felled, Details on tree enumeration; cost-benefit analysis; Identified degraded forestland and programme for

Compensatory Afforestation. Environmental review for Non- forest Area ESMD and authorized agency formulates Management

Plan for transmission line and substation.

ESMP-Project Approvals

Forest Clearance POWERGRID submit proposal in MoEF’s priscribed

format to the Nodal Officer of concerned state, who after scrutiny forward it to DFO.

DFO conducts survey and assessment of land proposed to be diverted.

Proposal along with DFO’s recommendation is sent to PCCF, who forwards it to Sate Secretary of Forest.

Forest proposal is send to MoEF for approvals Approvals are granted in two stages

Approval on condition that POWERGRID will deposit cost for compensatory Afforestation to forest department

State Government informs MoEF about compliance and MoEF grants final approval.

ESMP- Project Approvals (Cont..)

GOI Authorities Approval Submits Feasibility Report to MOP, Pre-PIB, PIB and

CCEA EAMP details to concerned authorities.

Funding Agency Acceptance Submits Fesibility report and EAMP/IEAR to funding

agency for appraisal Concurrence with FA prior to starting of work.

ESMP-Detailed Design and Tendering

Social Assessment and Management Planning. Appoint external agency (if required) to prepare SAMP Negotiate and finalize Compensation package with

Revenue authorities and PAPs. Finalize substation sites, notify area to the acquired

under LA Act and undertake detailed LA census. Formulate RAP if affected families > 40 Tribal People Development Plan (TPDP) if tribals are

involved Public Consultation on proposed RAP / SAMP

ESMP-Detailed Design and Tendering (Cont..)

Concurrence of Funding Agency for SAMP After internal management’s approval, SAMP is

submitted to funding agency for approval.

Consultation for Environmental Management work ESMD, RHQ and site office consults the Forest

Department and Revenue Authorities and public to undertake EAMP.

ESMP-Project Implementation

Execution of Environmental Management Work Ground Clearance for Transmission line Forest authorities to carry out Compensatory

Afforestation

Award of Social Management contract

Execution of Social Management Work Pay compensation and execute other measures as per

SAMP Deposit compensation with LA authorities Execute R&R measures.

ESMP-Operation and Maintenance

Environmental Monitoring Regular patrolling of ROW and Compensatory

Afforestation by DHQs Substations to be monitored on daily basis

Social Monitoring Monitor R&R Measures

ESMP-Annual Review

External Agency Audit Appoints an external agency to conduct the review/

audit of performance of implementation of its environment and social management systems

Annual Environmental & Social Review Review environmental performance of project during

all phases of implementation including external audit findings.

Environmental and Social risk Management Framework

Via Internal Arrangements Strengthens internal capacity by creating contingencies

fund for unforeseen eventualities

Via Insurance Only applicable legislation in this regards is Public

Liability Insurance Act, 1991 and is applicable to Hazardous water generator

Provision for Insurance schemes to cover environmental and social risk

Environmental and Social risk Management Framework (Cont..)

Risk Key Role Players

GOI POWERGRID Contractor Insurers

Non ComplianceRegulatory Contractual

Major Hazards E.g Tower fall Impacts on human health Force Majeure

Insurable Non- insurable

Inclusion / Eclusion of Concerned communities / NGOs Public interest Litigation Delayed implementation of SMP

Institutional Framework

Organizational Requirements A synchronized system of functioning coordinated by

a Corporate Planning and Corporate Monitoring group Intradepartmental approach to all projects, delineation

of departmental responsibilities and decentralization of authority

POWERGRID Institutional Framework focus on Strengthening the implementation of the ESPP by

redeployment of appropriately trained personnel at key levels

Reinforcing in-house capabilities by working with specialized external agencies

Institutional Framework –Organizational Structure and Responsibility

Corporate Level - ESMD Coordinate environmental and social initiatives with

various multilateral agencies and Ministry of Environment and Forests (MoEF)

Coordination of all environmental activities related to a project from conceptualisation to operation.

Advising RHQs and Site office to carry out environmental and social surveys for new projects.

Assisting RHQs and Site to for route selection Providing a focal point for interaction and follow-up

with the MoEF for expediting forest clearances and Ministry of Power on environmental and social issues

Training of POWERGRID personnel on environment and social issues and their management plan


Corporate Level - ESMD Coordinate environmental and social initiatives with

various multilateral agencies and Ministry of Environment and Forests (MoEF)

Coordination of all environmental activities related to a project from conceptualisation to operation.

Advising RHQs and Site office to carry out environmental and social surveys for new projects.

Assisting RHQs and Site to for route selection Providing a focal point for interaction and follow-up

with the MoEF for expediting forest clearances and Ministry of Power on environmental and social issues

Training of POWERGRID personnel on environment and social issues and their management plan

Regional Level (RHQs) – Environment and Social Management Cell (ESMC) Advising and coordinating with site offices to carry out

environmental and social surveys for new projects Assisting the ESMD to for route selection of

transmission lines Follow-up forest clearances and land acquisition

processes with state forest offices and other state departments

Supervision and Monitoring of EAMP & SAMP implementation


Site level – Environment and Social Management Team (ESMT) Conduct surveys on environmental and social aspects to

route finalisation Conduct surveys on sites for land acquisition Interact with the Forest Departments to develop the forest

proposal and follow up for MoEF for clearance. Interact with Revenue Authorities for land acquisition

and follow up with Authorized Agencies for implementation of SAMP.

Implementation of EAMP and SAMP Monitoring of EAMP and SAMP and preparation of

reports.


Chairman & Managing DirectorChairman & Managing DirectorCompany SecretaryCompany Secretary

Chief vigilance officer

Chief vigilance officer

Director (Finance)

Director (Finance)

Director (Operation)

Director (Operation)

Director (Personnel)Director

(Personnel)Director (Projects)Director (Projects)

Executive Director (CP& ESMD)Executive Director (CP& ESMD)

GM / AGM (ESMD. CORP. CENTRE)GM / AGM (ESMD. CORP. CENTRE)

DGM (ESMD. Corp. Centre)DGM (ESMD. Corp. Centre)

Chief ManagerRegion I & II

Chief ManagerRegion I & II

EnvironmentE3/E2/E1

EnvironmentE3/E2/E1

SocialE3/E2/E1

SocialE3/E2/E1

Expert Group wherever required, (taxonomist, ecologist, Sociologist and

Wild life Science. Etc.)

Expert Group wherever required, (taxonomist, ecologist, Sociologist and

Wild life Science. Etc.)

Chief ManagerRegion III & IVChief ManagerRegion III & IV

Chief ManagerRegion V &VIChief ManagerRegion V &VI

EnvironmentE3/E2/E1

EnvironmentE3/E2/E1

SocialE3/E2/E1

SocialE3/E2/E1

EnvironmentE3/E2/E1

EnvironmentE3/E2/E1

SocialE3/E2/E1

SocialE3/E2/E1

ESMD Structure at Corporate Centre

Corporate office Corporate office ESMDESMD

REGIONAL HEAD QUARTERS

REGIONAL HEAD QUARTERS

Chief Manager / Manger

Chief Manager / Manger

Sr. Env. Officer Sr. Env. Officer Sr. Social Officer Sr. Social Officer

Env. Officer Env. Officer Social Officer Social Officer

SITE OFFICE SITE OFFICE

Manager (TL)Manager (TL) Manager (SS)Manager (SS)

Env. Officer Env. Officer Social Officer Social Officer

Organization Support Structure At RHQs & Site Office

Institutional Framework –Training and Development

Corporate, regional and Site office identifies training needs. Specialized training modules have been developed for Strengthening In-house corporate level capacity to

implement the ESPP document Creating Awareness, providing the tools for

implementation of Environmental and Social Policy to all departments

Developing competence within key employees to provide training in their respective departments

Institutional Framework –Information Management

ESMD – as central nodal agency Mode of Communication Requests for information from field /sites are routed

through the RHQs. Departments at the corporate office, coordinate with the

RHQs directly The corporate planning department interfaces with

Funding Agencies and GOI authorities. For clearance procedures, ESMD directly interfaces

with MoEF, and Engineering directly interfaces with MOP/CEA.

Institutional Framework –Monitoring

Corporate Monitoring group (CMG) takes quarterly review of each region through Project review meeting

CMD reports to directors

Environmental and Social Monitoring plan

ESMP is monitored by ESMD on monthly basis

Management apprised through monthly reports

Third party evaluation of RAP

SN

Project Stage

Monitoring Indicator Frequency Responsibility

1 Pre- construction

Towering location and line alignment w.r.t distance from.

a. Set back from nearest dwellings or social institutions

b. Water bodies c. Agricultural landd. Ecological protected areae. Reserved forests f. Flood Zone

Once - at time of detailed siting and alignment survey and design

POWERGRID

Exclusion of PCB in transformer Once – As part of tender specification

POWERGRID

Exclusion of CFC in electrical or other equipment

Once – As part of tender specification

POWERGRID

Monitoring Framework

SN

Project Stage


1 Pre- construction (Cont..)

EMF Strength Once – As part of alignment survey

POWERGRID

Noise level from substation Once – Built in design criteria

POWERGRID

Noise during construction Once – during construction machinery specification

POWERGRID and assigned contractor

Compensation for temporary / permanent loss of productive trees

a. RAP

b. Crop compensation plan

c. Tree compensation plan

Once a Quarter - based on consultation with PAP

Monitoring Framework (Cont.)

SN

Project Stage


2 Construction

Government clearance Once for each subproject

POWERGRID

Oil spill containment and spill cleanup

Once – Built in product specification

POWERGRID

Sewage disposal System Once – in tender specification

POWERGRID

Fire prevention and fire protection equipment monitoring

Once – in tender specification

POWERGRID

Crop disturbance during construction

Periodically when required

POWERGRID assigned contractor

Air borne dust emissions during construction

Every two weeks POWERGRID assigned contractor


SN

Project Stage


2 Construction (cont..)

Vegetation marking and clearance

Every two weeks

POWERGRID assigned contractor

Trimming and cutting of trees in ROW

Once per site POWERGRID assigned contractor

Disposal of cleared vegetation Once per site POWERGRID assigned contractor

Disposal of excavated soil Every 2 weeks POWERGRID assigned contractor


SN

Project Stage Monitoring Indicator Frequency Responsibility

3 Operation and Maintenance

Effectiveness of Training programs and plan

Once a year POWERGRID

Compliance with transmission tower setback conditions


Maintenance of ground clearance to comply with limits of EMF


Noise levels at boundary nearest to substations



Documents

Copy of Presentation on ESPP