Cootamundra Shire Council · 2013-06-24 · Cootamundra Shire Council Annual Report 2010-2011 Page 4 of 149 . COOTAMUNDRA SHIRE COUNCIL . ANNUAL REPORT 2010/2011 . INTRODUCTION

Cootamundra Shire Council

Annual Report 2010-2011

Page 2 of 149

SECTION ONE ................................................................................................................................................................................................................................................. 4

INTRODUCTION ............................................................................................................................................................................................................................................. 4

COUNCIL CONTACT DETAILS .......................................................................................................................................................................................................................... 5

MAYOR’S REPORT .......................................................................................................................................................................................................................................... 6

COUNCILLORS ................................................................................................................................................................................................................................................ 9

COUNCIL OFFICERS ...................................................................................................................................................................................................................................... 10

ORGANISATIONAL STRUCTURE .................................................................................................................................................................................................................... 11

ACTION PLAN 2010/11 ................................................................................................................................................................................................................................. 12

STATE OF ENVIRONMENT REPORT ............................................................................................................................................................................................................. 114

SENIOR STAFF REMUNERATION ................................................................................................................................................................................................................. 115

STORMWATER MANAGEMENT SERVICES .................................................................................................................................................................................................. 116

LEGAL PROCEEDINGS ................................................................................................................................................................................................................................. 117

PROCEEDINGS AGAINST COUNCIL .............................................................................................................................................................................................................. 117

PROCEEDINGS BY COUNCIL ........................................................................................................................................................................................................................ 117

COUNCILLORS’ FEES AND EXPENSES .......................................................................................................................................................................................................... 118

REPORT ON CONDITION OF PUBLIC WORKS .............................................................................................................................................................................................. 124

CONTRACTS ............................................................................................................................................................................................................................................... 124

RURAL FIRE SERVICE ACTIVITY ................................................................................................................................................................................................................... 125

HAZARD REDUCTION WORKS .................................................................................................................................................................................................................... 126

PRIVACY & PERSONAL INFORMATION PROTECTION .................................................................................................................................................................................. 127

CHILDREN’S SERVICES AND PROGRAMS ..................................................................................................................................................................................................... 127



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PROMOTION OF COUNCIL SERVICES .......................................................................................................................................................................................................... 128

RESPONSE TO SERVICE REQUESTS.............................................................................................................................................................................................................. 128

SERVICES FOR PEOPLE WITH DIVERSE CULTURAL AND LINGUISTIC BACKGROUNDS .................................................................................................................................. 130

DONATIONS & CONTRIBUTIONS ................................................................................................................................................................................................................ 130

PRIVATE WORKS ........................................................................................................................................................................................................................................ 131

HUMAN RESOURCE ACTIVITIES .................................................................................................................................................................................................................. 131

COMPANIES IN WHICH COUNCIL HELD A CONTROLLING INTEREST ............................................................................................................................................................ 132

RATES AND CHARGES WRITTEN-OFF .......................................................................................................................................................................................................... 132

EQUAL EMPLOYMENT OPPORTUNITY ........................................................................................................................................................................................................ 133

DELEGATED FUNCTIONS ............................................................................................................................................................................................................................ 134

GOVERNMENT INFORMATION (PUBLIC ACCESS) ACT 2009 ........................................................................................................................................................................ 135

PARTNERSHIPS, CO-OPERATIVES, JOINT VENTURES ................................................................................................................................................................................... 141

RIVERINA REGIONAL LIBRARY .................................................................................................................................................................................................................... 141

SOUTH EAST WEIGHT OF LOADS GROUP .................................................................................................................................................................................................... 142

SOUTH WEST REGIONAL WASTE MANAGEMENT GROUP........................................................................................................................................................................... 142

SOUTH WEST SLOPES ZONE RURAL FIRE SERVICE....................................................................................................................................................................................... 142

RIVERINA EASTERN REGIONAL ORGANISATIONS OF COUNCILS ................................................................................................................................................................. 143

NATIONAL COMPETITION POLICY .............................................................................................................................................................................................................. 143

COMMUNITY STRATEGIC PLAN .................................................................................................................................................................................................................. 144

COMPANION ANIMALS .............................................................................................................................................................................................................................. 146

SECTION TWO ............................................................................................................................................................................................................................................ 149

FINANCIAL STATEMENTS AND AUDITORS REPORT ..................................................................................................................................................................................... 149



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COOTAMUNDRA SHIRE COUNCIL

ANNUAL REPORT 2010/2011

INTRODUCTION This Annual Report is prepared in compliance with the provisions of s.428 of the Local Government Act, 1993 and describes Council’s achievements in accordance with the objectives and performance measures set out in its Management Plan for the year 2010/2011.

Ken Trethewey GENERAL MANAGER



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COUNCIL CONTACT DETAILS

For a copy of this report or information concerning documents referred to herein please contact Cootamundra Shire Council Wallendoon Street Cootamundra NSW 2590 Post address: P.O Box 420 Cootamundra NSW 2590 Telephone: 02 6940 2100 Email: [email protected] Webb - http://www.cootamundra.local-e.nsw.gov.au/

mailto:[email protected]



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MAYOR’S REPORT I have been writing these annual reports for the past 15 years and this is my last report, as I will be vacating the position of Mayor in September, I intend taking the indulgence of being a little reflective as well as undertaking the necessary reporting on the current activities of Cootamundra Shire Council. Cootamundra Shire Council is now in a strong financial position. However, demands will always exceed the money available. Over the last 15 years I have worked with a number of General Managers, the longest serving being Shane Godbee, to improve the financial position of Council and I am pleased to report that Council is in an enviably secure position. During a large part of my tenure as Mayor, the region has suffered from a major drought. This has been a major problem for many in the community, but a mixed blessing to Council as our roads in general have been able to withstand the wear during the dry seasons. Following the breaking of the drought and the increasing volumes of heavy traffic on our roads, especially associated with the Visy Mill in Tumut, we are finding it difficult to maintain our roads to a standard that I consider necessary. This is a problem across the whole road system within our Shire; State, Regional and Local roads. Council continues to undertake heavy patching and sealing on our urban, State and Regional roads and Council voted, mid budget term, an extra $100,000 to be spent on the Gundagai Road. We have an ongoing annual program of widening the shoulder on the Stockinbingal Road and then resealing the road and I hope to see this finished in the next few years. During the year we completed the roundabout at the Parker / Mackay Street intersection. We also continue to undertake, under contract, the resealing and heavy patching on MR 78 and 84. The airport runway and many of our roads required repairs following the storms in late 2010. The damage to our roads stretched from the Stockinbingal area to the Muttama Valley, with some of the roads being impassable after the water receded. Temporary repairs were undertaken soon afterwards to make these roads passable, but there are several projects to be completed as of June 30th 2011. I am glad to report we received grant funding to undertake many of these necessary repairs. We also experienced a large windstorm in February 2011 that blew over a number of trees across a wide area of the Shire. Council received Federal funding under RLCIP to undertake a variety of projects, such as the resealing of the netball courts and construction and sealing of the car park at the Country Club Oval. Council also used RLCIP funds to install solar panels on the Sports Stadium, the village halls in Stockinbingal and Wallendbeen and the recently constructed toilet block in Wallendoon Street. The concept is to generate enough electricity at the village halls to make them energy and cost neutral to the village community. Previous year we took part in the water loss program run through the LGSA and we identified issues and savings of approximately $70,000. We used these funds to employ extra staff in the water and sewer division. Many old and leaking hydrants and stop valves have been replaced around the township in order to minimise water losses and improve the efficiency of the water reticulation system.



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Over the last few years we have been installing gross pollutant traps in the storm water drains which discharge into the Muttama Creek. This has been a commitment to the community based Muttama Creek Regeneration Group. Council has also assisted with the installation of signage and displays on the path along the creek edge. We worked with the Australian Lebanese Society to identify then renovate and provide information signage etc about very old Lebanese graves in the Cootamundra Cemetery. The Lebanese Ambassador opened the project and it was attended by a number of the descendents and their families. The rehabilitation of the former gasworks site in Hovell Street was commenced in June 2011. Preliminary investigations and rehabilitation works were funded by State grants. The indentified contamination areas are being excavated with contaminated material being stockpiled onsite and subsequently treated. This project will continue for some time with regular mixing of the material and will hopefully be completed sometime during early 2012. In the last few years, Council has made entry into the swimming pool free for the whole season. We have plans to begin staged major renovations to the pool amenities. The first stage is to demolish and rebuild the entrance area and changing rooms. It was hoped to start stage 1 this year, but it was decided to delay the start for a year. The hope is that future stages will include a covered and heated, separate 25m pool for all year round swimming. Council has a program of ongoing upgrades to our public toilet blocks and this year the program included a rebuilding of the toilet in Kingston Park. At the same time we completely upgraded the park and its amenities. It was decided that the best advertising for our town and district to visitors and potential residents alike was to continue the high level of maintenance of our parks and gardens. To make this more practical Council employed two parks and gardens horticultural trainees. For many years there has been very active recycling undertaken by the residents of Cootamundra. To date the recycling for the commercial district was largely undertaken by private contractors. Council is now providing this service and has issued the appropriate bins and a pickup service to commercial sites. The 2011 / 2012 fire season has the potential to be very serious after such a good growing season. Council has been pleased to assist the RFS in providing a fire fighting base at the airport which should be completed in 2012. The hope is that it will never be needed, but its presence is certainly a reassurance for this region. Council was involved in the preparation of a new Cootamundra brochure. It was decided to change the emphasis of the brochure from just tourism to a mixture of visitor and potential resident information. It included photographs taken by talented local people and has proved to be a success.



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As I stated at the start of this annual report, this will be my last. Over the 15 years that I have been Mayor I have worked with some excellent staff and General Managers; Don Cooper, Max Whitteron, Shane Godbee and now Ken Trethewey. I am pleased to be able to report that the relationship with the General Managers has always been constructive and it has been a pleasure to work with them even when we did not agree on an issue. Likewise it has been a pleasure to work with a wide range of Shire Councillors, particularly to receive the support of the Deputy Mayors; Cr Frank Smith, Cr Len Jones, Cr Lynne Magee, Cr Bruce Smith and Cr Doug Phillips. I thank everyone for their support and dedication to Cootamundra Shire and in turn to myself as Mayor. I hope the next and future Mayors will find the position as challenging, satisfying and enjoyable as I have. Cr M.P. (Paul) Braybrooks OAM MAYOR



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COUNCILLORS MAYOR

Councillor Paul Braybrooks OAM

DEPUTY MAYOR Councillor Doug Phillips

MEMBERS Councillor Mary Donnelly

Councillor Marie Holt

Councillor Dennis Palmer

Councillor Jim Slattery

Councillor Bruce Smith Councillor Allan Smith Councillor Simon Sutherland

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COUNCIL OFFICERS

GENERAL MANAGER Ken Trethewey

DIRECTORS

Director Engineering Services

Gary Arthur

Director Corporate Services David Hume



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ORGANISATIONAL STRUCTURE

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ACTION PLAN 2010/11

FUNCTIONAL AREA

STATEMENT OF PURPOSE

SPECIFIC FUNCTION DELIVERY METHOD KPI’s Progress %

Comment

YEAR 1 -2010/2011 2010/2011

EXECUTIVE

1. CDC To achieve and maintain a constructive and ongoing working relationship for the benefit of business, tourism and the community.

1.1 Funding Hold regular monthly meetings between Council and CDC staff.

Monthly meetings held.

Hold regular quarterly meetings between CDC Chair and Mayor, or delegates.

Quarterly meetings held. 100 Meetings held.

Undertake joint campaigns, activities as agreed in MOU

Joint activities, campaigns undertaken.

100 CDC program commenced.

1.2 Working relationship

Review operation of MOU and KPI's. MOU operating efficiently. KPI's reported.

100 CDC reports received.

1.3 MOU Assess and allocate appropriate funds to CDC to undertake agreed activities.

Funds allocated quarterly in accordance with MOU.

100 Funding provided.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

2. Strategic Plan

To develop and maintain a flexible and continually evolving strategic plan which recognises the needs and aspirations of the community to provide high quality services, and to undertake regular community consultation and regular internal review leading to the production of a rolling 20 year strategic plan, including infrastructure renewal, repair and capital works and service provision assessment, review and improvement.

2.1 Relationship to Delivery and Operational plans

Review Delivery and Operational Plans. Delivery and Operational Plans reviewed.

100

Ensure continued alignment of Delivery and Operational Plans.

100

2.2 Key Performance Indicators (KPI’s)

Continue development of measurable and relevant KPI’s.

KPI’s reviewed for all Delivery Method areas.

100

Assess progress of Delivery Plan against KPI’s.

Assessment reported quarterly.

100

2.3 Asset Management Plans

Incorporate infrastructure asset management planning into Strategic and Delivery Plans.

Infrastructure Asset Management plans incorporated.

100

2.4 Community consultation

Undertake continuing community consultation.

Community Consultation undertaken and effective.

Council considering alternate methods of consultation.

2.5 Promotion Disseminate information about the Strategic Plan to community at regular intervals.

Information to community at least quarterly.

100

Seek further input into the Strategic Plan continuously by means of website.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

3. Council To ensure that Council undertakes its role as set out in legislation in the most efficient and effective manner possible.

3.1 Governance Review Council and Committee meeting operating procedures as necessary.

Review undertaken. 100

3.2 Elections

3.3 Councillor training Offer and organise training equivalent to DLG minimum training requirements.

Training opportunities provided.

100

3.4 Meetings Meetings held monthly. Meetings held. 100 12 meetings held during 2010/2011.

3.5 Mentoring Program



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

4. Committees

To adopt, review and operate a committee system capable of assisting Council in the efficient and effective achievement of its adopted goals.

4.1 Corporate Services

Meetings held quarterly or as required. Meetings held. 100 No meeting held first quarter, meetings held second, third and fourth quarters.

4.2 Engineering Services

Meetings held quarterly or as required. Meetings held. 100

4.3 Access Ability Meetings held twice annually or as required.

Meetings held.

4.4 Aerodrome Advisory

Meetings held twice annually or as required.

Meetings held. 100

4.5 Traffic Advisory Meetings held quarterly, as determined by Council, RTA and NSW Police.

Meetings held. 100 Meetings held quarterly.

4.6 Noxious Weeds Meetings held as required. Meetings held. 100 Meetings held.

4.7 Fisher Park Advisory

Meetings held quarterly or as required. Meetings held. 100 Quarterly meetings held.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

4. Committees Cont.

4.8 Saleyards Meetings held quarterly or as required. Meetings held. 100

4.9 Bush Fire Prevention

Meetings held twice annually as determined by SWFZ.

Meetings held. 100

4.10 Occupational Health and Safety

Meetings held quarterly. Meetings held. 100

4.11 Reporting mechanisms

Corporate and Engineering Services Committees reported in full to next available Council meeting.

Meetings reported to next Council meeting

100

All other committee Minutes sent to participants within two weeks.

Meeting minutes posted within two weeks

100

All other committee meeting matters requiring determination of Council submitted to next available Council meeting.

Matters reported to next Council meeting

100



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

5. Legal To undertake any necessary legal activity in the most cost effective manner.

5.1 Conveyance All land transfers, to and from Council, conducted in accordance with Local Government Act 1993 requirements.

All transfers comply with legislation.

100

5.2 Defence Minimise need for legal defence by use of mediation and negotiations.

Mediation and negotiation used where possible.

100

Any necessary legal defence conducted through Council Solicitors in accordance with Court rules.

Legal actions conducted as per Court rules.

100

5.3 Notices, prosecutions

Orders, notices, prosecutions used as last resort following exhaustion of negotiations.

Minimal possible orders, notices, prosecutions.

100

6. LGSA To maintain an ongoing beneficial relationship with the LGSA to be informed of and participate in the wider political processes relevant to Local Government.

6.1 Shires Association Disseminate regular bulletins, weekly circulars and other information to Councillors and staff.

Information to Councillors within two weeks.

100

Actively participate in pursuing improvements to Local Government and campaigns on issues of relevance to this region.

Regular participation in relevant issues.

100



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

6. LGSA Cont.

6.2 G Division Provide secretarial services to G Division whilst Chair of G Division remains CSC Councillor.

Secretarial services provided.

100

Organise G Division annual conference G Division conference organised.

100

Actively participate in G Division submissions, proposals, etc.

Active participation maintained.

100

6.3 LGSA Services Use industrial, employment and legal services of LGSA where appropriate and advantageous to Council. Use Local Government Procurement Services where appropriate and advantageous to Council.

Services used to Council advantage.

100



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

7. REROC To maintain an ongoing mutually beneficial relationship with all REROC Councils through REROC to achieve appropriate economies of scale and allow continuous partnerships for the benefit of the Cootamundra community.

7.1 Contracts Actively participate in group contract development by REROC Councils.


100

Use all available contracts where advantageous to Council.

Advantageous REROC contracts used.

100

7.2 Tenders Actively participate in tender development by REROC Councils.


100

7.3 Joint undertakings Actively participate in joint undertakings between any or all REROC Councils.


7.4 Resource Sharing Investigate further resource sharing arrangements with REROC Councils, particularly in relation to staff exchange or sharing and road works and other construction.

Potential resource sharing arrangements with REROC Councils investigated and reported to Council.

100

Monitor and assess all existing resource sharing arrangements.

All existing resource sharing arrangements assessed and reported to Council.

100



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

8. Sister Cities

To establish and maintain an ongoing relationship with Council’s Sister Cities that provides community and local government linkages beneficial to both parties.

8.1 The Hills Shire and Hemet

Maintain relationship with The Hills Shire to extent possible.

Regular contact with The Hills Shire.

100 Communication slowing due to increased commitments of both Councils.

Continue communication with Hemet annually.

Maintain annual contact 100

8.2 Council Continue staff interaction with The Hills Shire staff where possible and beneficial.

Regular staff exchanges and/or interaction.

No staff exchanges during 2010/2011.

Continue Councillor interaction with The Hills Shire Councillors where possible.

Appropriate Councillor interaction maintained.

100 Councillor interaction minimal.

8.3 Community Provide conduit for initial contact between The Hills Shire community groups and CSC community groups.

Conduit systematically provided.

100 Community group interaction minimal.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 ENGINEERING SERVICES 9. Airport To provide and

maintain a safe and well maintained airport for use by commercial and recreational aircraft. Promote use by external users.

9.1 CASA Continue to meet CASA requirements including audits, review of airport manual, annual safety inspection and obstacle limitations survey.

CASA audit requirements met.

100 All requirements met in 2010/2011.

9.2 Runway Carry out runway and surrounds inspections, mow grass strip and surrounds as required and control weed growth. Regularly check pilot activated lighting system.

Runways checked twice weekly and maintained and serviceable. Pilot activated lighting system checked weekly and operative.

100 Extensive mowing required due to rain events, runway damaged due to flooding and temporarily repaired and awaiting storm damage claim.

9.3 Terminal Continue to maintain and promote the usage of the terminal building.

Terminal building maintained and available. Number of aerodrome users.

100 Motor events held.

9.4 External roads, etc Maintain and keep aesthetically pleasing the access roads , parking areas and grassed areas surrounding the airport.

Airport surrounds and roads maintained and accessible.

100 All roads and surrounding areas maintained.

9.5 Aero fuel Ensure maintenance and operation of aero refuelling contract and equipment.

Regular maintenance of aero refuelling equipment undertaken under contract.

100 Working well.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

10. Depots

To provide facilities adequate to undertake Council’s operations in a safe, efficient and financially beneficial manner and to maintain Council’s assets, purchases and allocations to the highest level possible.

10.1 No 1 Provide a workshop and other buildings which are continually assessed to support the maintenance and repair of Council's plant and vehicle fleet and to support the work requirements of Council in relation to all other functions based at Depot No 1. Provide a safe and functional workplace.

Workshop and store assessed weekly. Workshop safe and functional.

100 Depot 1 inspected by Workcover in September, found/issued 4 minor notices all have since been repaired and cleared.

10.2 No 2 Provide a work area and buildings which are continually assessed to support the work requirements of Council in relation to all functions based at Depot No 2. Provide a safe and functional workplace.

New undercover parking investigated. Maximum storage and parking areas available and storage of materials meet requirements.

100 Investigated with potential Depot 2 expansion.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

10. Depots (cont.)

10.3 Stores Regularly review the required levels of stores stocks to support Council's ongoing operational requirements.

Stock levels meet operational needs. Stores stocktakes carried out quarterly.

100 Reviewed.

10.4 Future needs Undertake review of depot requirements and design depot layout.

Review of depot needs completed and design layout completed.

100 Review underway. Fuelling requirements investigated. Underground tanks to be removed. Fuel Depot to be utilised.

10.5 Communications Maintain appropriate IT communications between offices and depots.

Appropriate IT systems provided.

100 Functioning successfully.

10.6 Gas works Rehabilitation

Undertake rehabilitation works to ex gasworks site in accordance with programme and funding agreed with DECC.

Rehabilitation works commenced and to schedule.

100 Rehab commenced by EESI as approved contractors and successful.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

11. Plant

To provide and maintain plant of an appropriate type, size and number to undertake Council operations.

11.1 Tenders and purchasing

Review Council's 10 year plant replacement program annually. Constantly monitor plant utilisation and ensure that purchases are carried out according to Council's policies.

The 10 year plant replacement program updated and reviewed for budget each year. Plant re-sale values maximised.

100 Program updated/ new plant purchased. 3rd grader to be disposed of in 2011.

11.2 Maintenance and repairs

Constantly monitor the condition of Council's plant and report in March each year on condition and repair needs.

Plant and equipment maintained. No O H and S issues or RTA violations with plant.

100 Ongoing.

11.3 Cars Be flexible in the purchase and disposal of motor vehicles to obtain the best possible results.

Cars replaced at the optimal time with the most appropriate replacement vehicle for the current market.

100 Ongoing.

11.4 Private works Undertake private works when necessary to ensure Council's plant is fully utilised.

Council plant fully utilised. 100 Council resolution to reduce grader numbers to two.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

12. Road Safety Program

To train and encourage the most appropriate target groups in all issues relating to road safety.

12.1 RSO employment

Continuation of the employment of a RSO with Temora and Bland Shires until the current contract expires in June 2012.

RSO shared with Bland and Temora Shires.

100 RSO deployment working well.

12.2 RSO Steering committee

Continue to work with Bland and Temora Shires to determine the direction for road safety under the expected new RSO program.

Steering committee meets twice yearly and sets road safety direction.

100 Two meetings held.

12.3 RSO Programs Implement road safety strategic and action plans.

Programs implemented and actioned.

100 Programs implemented. Advertising and education program underway.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

13. Saleyards

To provide a facility adequate to allow the regular sale of animals from this and surrounding districts.

13.1 AQIS registration Comply with licensing requirements and QA system requirements.

Full compliance with licensing requirements and quality assurance audits.

100 Fully compliant. Certificate for cattle yards obtained.

13.2 Maintenance To provide, maintain and improve facilities for the sale of cattle and sheep.

Saleyards maintained to meet requirements.

100 Additional maintenance works undertaken.

13.3 Sales Cattle sales fortnightly on a Thursday. Sheep sales fortnightly on alternate Wednesdays.

All programmed sales held. Number of animals sold as a comparison over the past three years.

100 Sale numbers up for both sheep and cattle.

13.4 Future Ownership/ Stewardship

Council to continue as operator of Saleyards.

Council operations within budget allocation.

100 Successfully operated within budget.

13.5 Management arrangements

Council staff to manage and operate Saleyard.

Saleyards managed and meets internal and external requirements.

100 Staff managing saleyards.



Page 27 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

14. Stock Control

To ensure the safety of the general public by providing stock control and impounding services as required.

14.1 Call outs Implement stock impounding policies and procedures based on the Stock Impounding Act 1993.

Stock impounding policies and procedures developed and presented to Council.

100

14.2 Impounding Review Council impounding facilities and improve where necessary.

Council facilities reviewed. Available impounding yards listed.

100



Page 28 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 15. Works contracts

To gain the maximum financial benefit and the highest quality of workmanship when seeking outside contractors to undertake works on behalf of Council and the community.

15.1 Plant Hire Actively seek private works to utilise Council's plant dependent upon completing Council's own works programs within the year that funds are voted. Carry out and complete private works in a professional manner.

Net profit on quoted works achieved. Maximum possible private works undertaken. Private works undertaken professionally.

100

15.2 Tyres and batteries

Continue with adopted purchase policy. Adequate supply available in timely manner.

100

15.3 Sealing Offer quality assurance tenders on a yearly basis for bitumen sealing works on all roads and streets including State Roads.

Annual QA tenders offered in August.

100 New Tender awarded to Fulton Hogan for 2010/2011.

15.4 Stabilizing Obtain quotes as required when stabilizing works are the preferred option for road rehabilitation.

Quotes called as required. 100 Stabilising completed on State, Regional and Local roads.

15.5 Trees Obtain quotes for tree management and removal.

Quotes called as required. 100 All tree purchases completed and trees planted.

15.6 Other Obtain quotes as required for all other works.

Quotes called as required. 100



Page 29 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 Facilities Group 16. Cemeteries

To provide well maintained cemeteries that create the most peaceful surroundings possible for funeral parties and visitors.

16.1 Cootamundra Routine and non routine maintenance Program.

Cemetery appearance acceptable.

100

Mowing. Mowing averaged once per week.

100 Increased mowing due to wet weather.

Provide interpretive and directional signage.

Signage provided. 100 Further signage installed.

16.2 Stockinbingal Routine and non routine maintenance program.


100

Mowing. Mowing averaged once per month.

100

Confirm and update Cemetery records and Maps.

Records and maps updated.

100

16.3 Wallendbeen Routine and non routine maintenance program.


100

Mowing. Mowing averaged once per month.

100



Page 30 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 17. Parks

To provide high quality passive recreational facilities for the use of the community and visitors.

17.1 Apex Park

Routine and non routine maintenance program.

High quality appearance of park maintained.

100

Mowing as required. Mowing averaged once per week .

100 Additional works required with good conditions.

Coordinate activities with Muttama Creek regeneration Group.

Activities coordinated. 100

Regular park inspections conducted. Park inspections bimonthly. 100

17.2 Cameron Square



100

Mowing as required. Mowing averaged once per week.

100

Overhaul cricket practice nets.

Regular playground inspections conducted. Playground inspections bimonthly.

100

17.3 Coota West Park



100


100



Page 31 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

17. Parks (cont)

17.4 Harold Conkey Park

Routine and non routine maintenance program

Park maintained to high standard.

100


100


100

17.5 Jubilee Park



100


100

Regular playground inspections conducted.

Playground inspections bimonthly.

100

17.6 Kingston Park


Park maintained to high standard

100 Park landscape upgrade completed. Play equipment relocated, new soft fall installed and turf laid.


100


100



Page 32 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

17. Parks (cont)

17.7 Max Whitteron Garden


Park maintained to high standard

100

Mowing as required. Mowing averaged once per week .

100

17.8 Miscellaneous Parks & Reserves



100


100

17.9 Muttama Creek


High quality appearance of creek maintained

100

Mowing as required. Mowing averaged once per week

100

Co-ordinate activities with Muttama Ck Regeneration Group.

Muttama Ck Regeneration Group active

100 Works included the cleaning, planting and drainage works behind the old hospital site. The installation of metal art works in combination with Men Shed activities. Tree planting, interpretive signs installation completed. Garden Beds upgraded, Dog tidy dispensers installed.



Page 33 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 17. Parks (cont)

Seek additional funding through CMA and other avenues for improvement works based on the Creek Management Plan.

Additional funding sought. Improvement works undertaken.

100 Additional funds granted to Muttama Creek Regeneration Group.

17.10 Pioneer Park


High quality appearance of park maintained

100

Slashing as required. Slashing conducted six times per year

100

17.11 Post Office Plaza and Surrounds

Implement routine and non routine maintenance program. Mowing as required. Mowing as required Tree planting.

High quality appearance of park maintained. Mowing averaged once per week.

100 New annuals planted in garden beds.



Page 34 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 17. Parks (cont)

17.12 Plantations and Roundabouts

Maintenance and repairs High quality appearance of plantations and roundabouts maintained.

100

17.13 Railway Park (Stockinbingal)

Implement routine and non routine maintenance program. Mowing as required Tree planting.

High quality appearance of park maintained. Mowing averaged once per week.

100 Work to be completed to improve drainage problems which have become evident with recent wet weather.

17.14 Southee Circle Park

Routine and non routine maintenance program .

High quality appearance of park maintained

100

Develop ideas/community consultation for upgrade (Community Garden?).

Additional trees planted.


100

17.15 Stratton Park



100 Planting to complete gardens carried out.


100

Establish Native Grasses in undeveloped sections.

Native grasses established.

100 All sections covered.



Page 35 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

17. Parks (cont)

17.16 Wallendbeen Palmer Park



100 Local casual mowing employee currently mowing park when necessary due to conditions.


100


100



Page 36 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 18. Sporting Grounds

To provide a selection of high quality sporting facility catering for the present and ongoing recreational and competitive requirements of a variety of sports for the use of the community and visitors.

18.1 Albert Park


Excellent ground conditions maintained.

100


100

Install new BBQ and shelter. BBQ installed. 100 BBQ purchased to be installed.

Establish specimen tree replacement program.

Tree replacement program established.

Construct cricket scoreboard. Cricket scoreboard constructed.

100 Constructed and installed.

18.2 Bradman Oval Routine and non routine maintenance program.


100


100



Page 37 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 18. Sporting Grounds cont.

18.3 Clarke Oval



100


100

Upgrade and replacement of lighting towers.

Lighting towers replaced. 100 All new lighting completed.

18.4 Country Club Oval

Routine and non routine maintenance program. Mowing as required.

Excellent ground conditions maintained. Mowing averaged once per week.

100

Construct and seal car park. Car park constructed and sealed.

100 Works completed.

18.5 Fisher Park Routine and non routine maintenance program.

Excellent ground conditions maintained

100


100

Conversion of Bookies Shed to Roller storage.

Roller storage provided. 100 Work completed.

18.6 Mitchell Park



100


100



Page 38 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 18. Sporting Grounds cont

18.7 Nicholson Park



100

Microseal two netball courts. Netball courts sealed. 100 Courts resurfaced and line marked.


100

18.8 Stockinbingal Recreation Ground



100


100

Renew fencing. Fencing renewed. No budget. 18.9 Wallendbeen Recreation Ground



100

18.10 Showground Routine and non routine maintenance program.

Showground appearance maintained.

100

18.11 Cootamundra Tennis Courts

Slashing by Caretaker as required and monitored by Showground committee.

Committee report to Council annually.

Some issues with caretaker being monitored.

Undertake perimeter slashing by Council. Slashing conducted eight times per year.

100

Relocate 3 phase power to sideshow area underground.

3 phase power completed.

100 Completed prior to Show.

Routine and non routine maintenance program in conjunction with tennis club.

Courts satisfactorily maintained.

100 Tennis Club members currently working on club house area upgrades.



Page 39 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 18. Sporting Grounds (cont)

18.12 Stockinbingal Tennis Courts (King George Park)


Courts satisfactorily maintained.

100 Club has reinstated.

18.13 Wallendbeen Tennis Courts


100


Courts satisfactorily maintained

100

Upgrade courts. Courts upgraded. 100 Club to arrange improvements.

18.14 Cootamundra Skate Park


Skate Park satisfactorily maintained.

100



Page 40 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 19. Swimming Pool

To provide a high quality sporting and recreational swimming facility for the use of the community and visitors.

19.1 Operating Hours Review operating hours Investigation complete by August 2009

100 2010/2011 operating hours set.

19.2 Staffing Continue staffing program Staffing requirements investigated.

100 Staffing for 2010/2011 season set. Will monitor for efficiency.

19.3 Kiosk Continue to contract out. Lease renegotiated. 100 2009/2010 lessee renewed to 2010/2011.

19.4 Change rooms Maintain to high standard. Appearance maintained to a high standard.

100

19.5 Pool and surrounds



100



Page 41 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 19. Swimming Pool (cont.)

19.6 Filtration plant

Mowing. Mowing averaged once per week.

100 Through spring summer autumn.

Install new drain line to pool. New drain line installed. 100 Drain installed. Complete design and specifications of new enclosed heated pool, new change rooms, new kiosk and office to Tender Ready stage.

Design and specifications completed.

100 Design for new entry/change room kiosk and office ready for tender.

Additional chlorine and algae prevention required.

Algal invasion prevented. 100 Existing equipment and practices adequate to prevent algae invasion.

Implement full maintenance program. Maintenance program developed.

100 Developed.



Page 42 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 20. Public Toilets

To provide an adequate mix of high quality disabled accessible and appropriately located public toilet facilities for the use of Visitors and the community.

20.1 Airport

Cleaning and regular maintenance. Cleaning and regular maintenance conducted weekly.

100

Replacement of disposables. Disposables available at all times.

100

20.2 Apex Park

Cleaning and regular maintenance. Cleaning and regular maintenance conducted daily.

100


100

20.3 Albert Park


100


100

20.4 Bradman Oval

Cleaning and regular maintenance. Cleaning and regular maintenance conducted weekly.

100


100



Page 43 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

20.5 Country Club Oval


100

20.6 Fisher Park


100


100


100

20.7 Jubilee Park

Cleaning and regular maintenance Cleaning and regular maintenance conducted daily.

100


100

20.8 Kingston Park

Cleaning and regular maintenance Cleaning and regular maintenance conducted daily.

100


100



Page 44 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 20. Public Toilets (cont)

20.9 Mackay Park

Cleaning and regular maintenance. Cleaning and regular maintenance conducted daily. Disposables available at all times.

100


100

20.10 Mitchell Park


100


100

20.11 Nicholson Park


100


100

20.12 Showground (x3)

Cleaning and regular maintenance by Showground caretaker.

Cleaning and regular maintenance conducted as required by Showground Caretaker.

100

20.13 Stockinbingal Tennis Courts


100



Page 45 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 20. Public Toilets (cont)

20.14 Stockinbingal Railway Park


100


100

20.15 Stockinbingal Recreation Ground


100

Cleaning and regular maintenance. Cleaning and regular maintenance conducted monthly or as required. Disposables available at all times

100

20.16 Wallendbeen Recreation Ground


100

Cleaning and regular maintenance. Cleaning and regular maintenance conducted monthly or as required.

100

20.17 Wallendoon Street


100

Cleaning and regular maintenance. Cleaning and regular maintenance conducted monthly or as required.

100


100



Page 46 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 21. Stadium

To provide a high quality sporting facility for the use of the community and visitors.

21.1 Building

Cleaning and regular maintenance. Building maintenance up to date.

100 Flashing repaired to stop roof leaks.

Running costs e.g. electricity.

Costs determined and funds allocated.

100

10KW solar system installed in Round 3 RLCIP funding.

21.2 Activities

Assess staffing needs. Staffing needs assessed and salaries funded.

100 Ongoing: depending on demand.

Assess equipment maintenance and renewal needs.

Equipment kept in safe and useable condition.

100

Maintain current diversity of activities. Ensure efficiency of sports centre. A variety of sports to attract usage. Sports centre operates efficiently.

100

21.3 Kiosk

Purchase and sale of goods. Profit on kiosk sales. 100

Equipment maintenance e.g. refrigeration. Kiosk equipment operational.

100



Page 47 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

Services Group

22. Companion Animals

To provide a caring and efficient companion animal control and regulatory system and to ensure responsible companion animal ownership in the community.

22.1 Patrols Undertake regular daily patrols Patrols conducted daily. 100 Ongoing 22.2 Complaints handling

Implement service standards.

Service standards developed and implemented.

100 Ongoing.

Continue public education on Companion Animals.

Public education on Companion Animals.

100 Ongoing.

Respond to animal complaints in a timely manner.

Complaints responded to appropriately.

100 Ongoing.

Promote Pound Puppies. Pound Puppies Promoted. 100 Well received service.

Continue evening / night patrols using flexible staff hours.

Evening / night patrols at least once per fortnight.

100

22.3 Pound

Operating expenses minimised. Costs determined. 100

Investigate new pound facility. New Pound designed and costed.

Not funded in current budget - scheduled for 2013/2014.



Page 48 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 22. Companion Animals (cont.)

22.4 Registration Enforce registration of unregistered impounded animals.

Impounded animals 100% registered upon release.

100

22.5 Enforcement

Continuous staff training program in Companion Animals legislation.

Staff training undertaken 100 Two members to Ranger's conference 2010.

Advertise animal control and enforcement plan.

Control and enforcement plan developed, advertised and operational.

100 System in place.



Page 49 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 23. Asset Planning

To undertake regular reviews of all assets to ensure that appropriate provision is made for replacements, upgrades or other necessary alterations to infrastructure and facilities.

23.1 Asset Management Plans

Continue to develop asset management plans.

Asset Management Plan completed over two years.

100 Ongoing. Transport and buildings completed. Recreation, water and sewer to be done.

23.2 Roads Asset registers maintained for all road construction, rehabilitation, sealing / resealing and resheeting.

Asset registers maintained and up to date.

100 Ongoing.

Future work programs updated through condition assessment and reference to roads asset register.

Systematic works programs developed.

100 Ongoing.

23.3 Buildings Future maintenance / repair programs updated through condition assessment and reference to building asset register.

Maintenance and repair program identified and funds allocated.

100 Ongoing.

23.4 Footpaths CBD footpaths to be inspected monthly with other footpaths inspected biannually.

Footpath inspections conducted.

100 Inspections conducted.

Actions as required under footpath inspection policy.

Approved works funded and completed.

100 Ongoing.



Page 50 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 23. Asset Planning (cont.)

23.5 Stormwater

Continue installation of gross pollutant traps.

Gross pollutant traps installed as per budget allocation.

100 3 new traps installed.

Further funding options to be investigated. Funding options identified.

Priority sites identified through presence of waste at outlets.

Priority sites identified and reported to Council.

100

Cigarette butt issues to be addressed. Cigarette butt program continued.

100 Butt bins installed.

23.6 Water sewer

Continue to GPS the location of water and sewer assets for inclusion on Exponare layers.

Water and sewer assets registered on MapInfo.

100 Ongoing.

Access works as executed plans for new developments and add data to water and sewer asset registers.

Donated assets identified and included on asset registers.

100 Ongoing.

Maintenance and repair programs identified and reported to Council.

100 Additional staff member employed.



Page 51 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 24. Council Buildings

To inspect and maintain all Council buildings to a safe and sustainable level in accordance with the type and frequency of use and improve as appropriate having regard to future needs and requirements.

24.1 Cootamundra Town Hall

Maintenance and repair issues to be addressed.

Town Hall maintained in a condition appropriate for community use.

100 Upgraded power mains installed.

24.2 Wallendbeen Town Hall

Maintenance and repair issues to be addressed / undertaken in consultation with the local community.

Local community consulted and repairs funded

100

New solar power system installed and functioning.

24.3 Stockinbingal Town Hall

Maintenance and repair issues to be addressed / undertaken in consultation with the local community.

Local community consulted and repairs funded

100 New solar power systems installed and functioning.

24.4 Offices Council office fire alarms upgrade. Development Office upgrade investigated.

Fire alarms installed Upgrade investigations completed

100 Investigated, awaiting budget allocation.



Page 52 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

24. Council Buildings (cont.)

24.5 Houses Council housing stock maintained. Council housing stock maintained.

100

24.6 Medical Housing Administer appropriate medical housing (Provided by others).

Medical housing available (provided by others).

Council no longer involved in management of medical housing.

24.7 Library & Stephen Ward Rooms

Continue cleaning regime. Implement cleaning regime.

100

24.8 Others Maintenance as required. Provide new stage lighting panels to Arts Centre Theatre.

Maintenance carried out as requested. New stage lighting panels provided.

100



Page 53 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

25. Emergency Management

To coordinate between the District and Local Emergency Management Committees and provide emergency management assistance as required.

25.1 RFS, NSWFB, SES Encourage the use of the EOC as a training venue when available.

EOC utilised as agency training venue

100 EOC on standby not actioned during flooding.

Maintain close liaison with all agencies, e.g.

RFS, SES, Police, etc. Emergency meetings attended quarterly.

100 Meetings attended.

25.2 Emergency operations centre

Seek further funding for the EOC if needed. Funding options identified. 100 Four Staff trained.

Develop the EOC into a fully electronic

operations venue. EOC with full electronic capabilities.

100

25.3 Staff training Select additional staff for EOC training. Staff training options identified and staff trained.

100 Manager Facilities and Services being trained.

Alternate LEMO chosen and training commenced.

100 Manager Facilities and Services being trained.



Page 54 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

26. Environmental Assessment

To undertake appropriate environmental assessment in relation to all Council operations and where required assist other agencies with broader environmental issues.

26.1 Roads Effectively manage remnant native vegetation on roads. Comply with Environmental Legislation and asset upgrades to include best practice environmental initiatives.

Disturbance minimisation used. Legislation complied with.

100 Ongoing.

26.2 General works Effectively manage remnant native vegetation on roads. Comply with Environmental Legislation and asset upgrades to include best practice environmental initiatives.

Legislation complied with. 100 Ongoing.



Page 55 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

27. Mapping To adopt and maintain a mapping system capable of enhancing Council’s ability to plan, record, undertake and report upon Council operations and to provide appropriate information to the community

27.1 System Continue to work with contractor to upgrade system as required.

Regular system upgrades conducted, at least twice annually.

100 Ongoing.

27.2 Inputs Inputs and variations to Council data such as LEP and layer data from external sources to be conducted by contractor in consultation with IT Manager.

IT Manager and contractor communication positive with data input generated

100 Ongoing.

27.3 Access Access to Map Info and Exponare provided to all staff.

Access available to all staff. 100 Exponaire update planned.

Access to program configurations limited to the IT Manager.

System managed by IT Manager

100

27.4 Training and education

Provide internal training to all new staff in the use of MapInfo and Exponare.

All new staff trained 100 New staff trained.

IT Manager to undertake advanced training as the need arises.

Advanced training accessed by IT Manager.

100



Page 56 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

28. Noxious Weeds

To contain, reduce or eliminate noxious weeds as appropriate within the Shire and undertake an appropriate level of weed control over Council controlled lands.

28.1 Inspections Public land inspections. All public land inspected annually.

100 Ongoing.

Private land inspections. 10% of private land inspected annually.

100

Issue of notices if required. Notices issued where necessary.

100

Mapping of noxious weed infestation sites. Mapping updated annually or as required.

100 Mapping system updated.

Provide staff training adequate to ensure knowledge of new and changing requirements.

Training identified, provided and attended.

100

28.2 Private control work

Control work as requested by landholders and within physical and time limitations.

Requested works completed.

100

28.3 Public control work

Control work on public parks / rest areas. All noxious weeds continuously suppressed on public land under Council’s control.

100



Page 57 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

28. Noxious Weeds (cont.)

28.4 Public control work

Control work on road shoulders. Control works completed. 100

Control work on Council land. Control works completed. 100

Control work on Crown land. Control works completed. 100

28.5 Drummuster program

Organise and coordinate Drummuster chemical container collection program.

Drummuster undertaken quarterly.

100 Completed for 2010/2011.

29. OH&S and Risk Management

To operate and maintain systems designed to ensure compliance with all OH&S legislative requirements and to minimise risk to Council staff and the community related to all Council operations, including voluntary activity and Council related committees and groups.

29.1 Committee Hold regular meetings. Encourage attendance and participation of outdoor and indoor department representatives.

Meetings held quarterly. Meetings well attended.

100 Meetings held.



Page 58 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

29. OH&S and Risk Management (cont.)

29.2 Risk assessments

Undertake risk assessments on all plant and equipment.

Risk assessments completed annually and on all new plant.

100 Ongoing.

Undertake risk assessments on programmed works.

Risk assessments completed prior to commencement of works.

100 Ongoing.

Undertake risk assessment of all Parks and Gardens.

Risk assessment undertaken twice annually.

100 Ongoing.

Undertake risk assessment of all children's playground equipment.

Risk assessment undertaken quarterly.

100 Ongoing.

Undertake risk assessment on all sporting fields and fixed equipment.

Risk assessment undertaken twice yearly (start and finish of season)

100 Ongoing.

Risk assessments for events. Risk assessments completed prior to commencement of event.

100 Ongoing.

29.3 Policy Review Council’s OH&S Policy. Council’s OH&S policy reviewed annually or as required.

100 Policies reviewed.

Risk minimisation through insurance broker consultation.

Risk minimised – lower premiums.

100

29.4 Legislation Ensure all new legislative requirements are met within a reasonable time.

New legislative requirements met within three months.

100 Ongoing.



Page 59 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

29.5 Training Ensure new legislation/policy is communicated to all or relevant staff.

New legislation/policy communicated to all or relevant staff.

100

Mandatory staff induction into Council operations.

Mandatory training completed prior to commencement.

100 All new staff inducted.

Mandatory staff training on plant and equipment.


100

Mandatory staff training – General Induction Construction.


100

Mandatory OHS & E induction for contractors.

Improved OH & S inductions / insurance and control implemented.

100

Standardised "tag-out" for contractors and staff implemented.

100

Contractor adherence to requirements.

100



Page 60 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

Water And Waste Group

30. Water Reticulation

To operate and maintain a water reticulation system capable of providing potable water to all connected premises in Cootamundra with minimum disruption and maximum efficiency.

30.1 Reservoirs Regularly monitor reservoir condition and cleanliness.

Reservoir condition and cleanliness regularly monitored.

100

30.2 Mains Undertake mains inspection and replacement programs. Minimise unplanned interruptions. Replace mains and fittings as required. Investigate need for new chlorination system.

Mains inspected annually. Minimal number of unplanned interruptions. Length of mains replaced as per budget allocation. Need for Chlorination system determined.

100 Main replaced in Adams Street from Crown Street to Cutler Avenue. Need for chlorination system being determined.

30.3 Connections Implement the meter replacement program.

Meters replaced as needed.

100 Old meters replaced.

30.4 Monitoring Monitor customer service and water quality complaints against DECCW guidelines. Continue to adopt best practice guidelines.

Minimise number of water supply complaints received. Best practice guidelines adopted.

100

30.5 Water testing Regularly monitor water quality by testing supply as required by the Australian Drinking Water Guidelines and NSW Health.

Percentage of tests complying with requirements of ADWG and NSW Health.

100 Meeting requirements.



Page 61 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

31. Sewerage System

To operate and maintain a sewage system capable of removing sewage from all connected premises in Cootamundra with minimum disruption and maximum efficiency.

31.1 Pumping stations

Monitor and assess asset condition for repair, improvement or replacement.

Pump Stations checked weekly.

100

31.2 Mains Continue to clean selected mains utilising camera inspections and mains cleaning systems.

Length of mains inspected and cleaned.

100 Mains cleaning program completed.

Replace mains as detailed in Council’s Assets Management Plan.

Length of mains replaced.

31.3 Connections Provide new connections as required. Number of joint connections rationalised.

100

31.4 Emergency Response

Provide on call 24 hour emergency response service.

Staff on call to attend to chokes or surcharges.

100

31.5 Monitoring Continue to meet Department of ECCW licence requirements.

Guidelines and external requirements met.

100



Page 62 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

32. Treatment Works

To operate and maintain a sewage treatment plant capable of treating sewage in an efficient, cost effective and timely manner.

32.1 Monitoring and testing

Submit License Renewal requirements, including load based licensing requirements and continue to monitor and test Council’s Effluent Reuse System.

License Renewal documentation completed and submitted annually.

100 Submitted in April 2011.

32.2 Licensing Meet requirements of Department of ECCW with effluent quality constantly maintained above acceptable standards.

Effluent sampling meets DECC limits. Licenses submitted by deadlines and no fines incurred.

100 Sampling meeting limits.

32.3 Maintenance and operation

Continue to operate and maintain Council’s Treatment Plant.

No odour complaints regarding works.

100 Operating successfully.



Page 63 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

33. Effluent Reuse

To provide and maintain adequate quantities of treated recycled effluent to all connected Council parks and gardens and to supply excess effluent when possible to non Council owned facilities in order to minimise costs and maximise the amenity of Cootamundra and to minimise the discharge of effluent to Muttama Creek.

33.1 80 Megalitre Lagoon

Maintenance. Lagoon secure with no leaching.

Water quality testing. Testing completed as required by licence.

100 Meeting all requirements.

33.2 Pumping and mains

Monitor maintenance requirements. Maintenance review conducted

33.2 Pumping and mains

Periodic replacement of plant and equipment.

Plant and equipment replaced as needed.

100 New pipes purchased for replacement rising main at STW in 2011/2012.

33.3 Delivery Monitor reticulation maintenance and renewal.

Reticulation fully operational.

100 Ongoing.

Continue to chlorinate reuse water. Reuse water chlorinated as required.

100 Ongoing.

Monitor operating expenses – electricity. Expenses monitored. 100 Ongoing.

Maintain Toro Irrinet system. Irrinet system downtime less than one week and no more than four times per year.

Monitor staff and vehicle costs. Staff and vehicle costs monitored.

100 Ongoing.



Page 64 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

33. Effluent Reuse (cont.)

33.4 Monitoring Monitor and tests piezometers. Monthly tests completed. 100

Undertake regular tests on ground water quality, storage pond quality.

Quarterly tests completed. 100 Testing completed on time.

Undertake soil tests of parks. Annual soil tests completed.

Maintain telemetry. Telemetry system downtime less than one week and no more than four times per year.

Monitor staff and vehicle costs. Staff and vehicle costs monitored.

100

33.5 Licensing Load based licence fees. Load based licence fees minimised.

100 Licence application completed.

Annual return. Annual return completed. 100 Completed.

Licence variation to include Strikers. Strikers included on reuse licence.



Page 65 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

34. Stormwater System

To provide and maintain a stormwater disposal system which allows the removal of stormwater from the towns in the most economical and efficient manner possible whilst minimising the carriage of pollutants to the creek and river systems.

34.1 Open drains Inspect open drains and maintain to allow uninhibited flow. Investigate installing concrete V drains as low flow alternatives.

Drains inspected annually. Concrete drains investigated and reported to Council.

100

34.2 Pipe drains Inspect pipe drains and drainage pits and implement regular cleaning program. Ensure existing systems operate satisfactorily to design capacity. Stormwater problems progressively identified.

Pipe drains and drainage pits inspected annually. Stormwater problems progressively identified.

100

34.3 Gross Pollutant Traps

Continue to install GPT’s at selected locations to reduce litter entering the stormwater systems and develop a regular cleaning program.

GPT's installed as per budget allocation.

100 3 new GPT's completed.

34.4 Stormwater Management Plan

Continue to implement Council’s adopted Stormwater Management Plan. Investigate, design and construct drainage structures and facilities to mitigate identified flooding problems within Council's budget constraints.

Plan operational and being implemented

100 Implementation ongoing.



Page 66 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

35. Waste Management

To provide and maintain appropriate rubbish removal, disposal and recycling facilities in the most cost effective, environmentally sustainable and efficient manner.

35.1 SW Regional Waste Group

Attend group meetings and contribute to group discussions and requirements.

Group meeting attended 100 Meetings attended when convened. Last meeting held May 2011.

35.2 Management Group

Monitoring of the material recycling facility, transfer station operations, green waste and builder’s rubble areas.

MRF monitored and inspected quarterly. Management to continually improve tip operations

100

35.3 Contracts Continue contract management of Council’s waste disposal requirements. Provide value for money services. Continue to provide better options for waste management.

Contract reviewed annually and conditions enforced. Alternative options investigated and reported to council.

100 Reviewed.

Organise kerbside green waste collection for community twice annually.

Green waste collections held twice yearly

100 Two collections completed.

35.4 Collections

Continue to improve Council’s collection system. Monitor complaints and provide the best service possible. Continue to meet needs of rate payers.

Complaints monitored. Complaint numbers reduced.

100

35.5 Waste depot Continue to meet Departmental licence requirements. Actively promote recycling and waste avoidance. Investigate and plan for future waste disposal requirements. Actively enforce littering legislation. Upgrade electricity supply.

Recycling promoted and effective. Waste to Bald Hill minimised. Reduction in illegal littering. Upgrading of electricity completed.

100

100

Upgrade to be completed by end of June 2011.



Page 67 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

Works Group

36. State Roads

To undertake works approved by RTA or other external bodies in the manner approved and to a standard appropriate to limit Council’s liability.

36.1 Ownership Inform Council and community regarding ownership and responsibility for road reserves. (e.g. Land is Council’s, however works on both the Olympic Highway and Burley Griffin Way funded and controlled by the Roads and Traffic Authority)

Community aware of contractual arrangements for State Roads.

100

36.2 RMCC Actively pursue work under the RTA contract system. Meet all RTA requirements for pre-qualification to R2 Level. Undertake Joint Program Assessment.

Resealing and heavy patching programs completed. Council performance rated satisfactory. Maintain pre-qualification to R2 standard. Joint Program Assessment completed with RTA annually.

100

100

100

All resealing and heavy patching completed. JPA Completed. R2 prequalifciation extended to 2013.

36.3 Works proposals

Submit works proposals to the RTA for identified maintenance and repair works outside the contract limits.

Additional ordered works completed on time and within budget.

100 All additional works during year claimed.



Page 68 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

36. State Roads (cont.)

36.4 Funding Funding is provided by the RTA for works on State Roads. Council to regularly apply for additional funding for required works to improve the State Road network.

Cost bids developed and submitted to RTA.

100 All works determined and reported to RTA.

36.5 Quality assurance systems

Regularly monitor and improve OH&S, Environmental and Quality Systems to ensure that works are provided at best practice level and to maintain and improve Council quality system records keeping practices.

Maintenance work carried out in accordance with contract. RTA programs completed as early as possible.

100 RTA Audit completed.

36.6 Works program Prepare, review and implement Road Maintenance Programs.

Programs developed. All approved programs completed on time and within budget.

100



Page 69 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011 37. Regional Roads

To undertake works approved by Council, RTA or other external bodies in the manner approved and to a standard appropriate to limit Council’s liability.

37.1 Repair program

Continue to be involved in the Repair Program Council Group which includes Young, Harden, Yass Valley, Boorowa and Cootamundra to provide for upgrades to the Stockinbingal Road and Gundagai Road and Temora Street.

Projects completed within allotted timeframe.

100 REPAIR program commenced in 2011 completed in June 2011.

37.2 Block grant Continually meet the requirements of Council’s agreement with the RTA for the allocation of work under the Block Grant to the Stockinbingal Road and Gundagai Road and Temora Street.

Maintenance program reviewed and updated annually.

100 Council made additional contribution to Block Grant to enable failed areas on Muttama Road to be patched Oct/Nov 10. Major flood damage caused during December 2010.Repairs yet to be completed.

37.3 Funding Funding for Regional Roads is provided by the RTA through the Repair Program and Block Grant Program.

All RTA conditions regarding funding met.

100 All conditions met.


Council to regularly monitor and improve OH&S, Environmental and Quality Systems to ensure that works are provided at best practice level and to maintain and improve our quality system records keeping practices.

System operational and continually reviewed

100


Programs developed. All approved programs completed on time and within budget.

100



Page 70 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

38. Bitumen Shire Roads

To undertake works approved by Council in a systematic manner to provide the highest quality of road possible in consideration of the location, length and usage and to an appropriate standard.

38.1 Funding Provide funding for Council’s Bitumen Shire Roads from rate revenue, the Financial Assistance Grant Program and the Roads to Recovery Program and actively source outside funding.

Projects completed within budget. Over expenditures reported.

100 Heavy patching completed. Major flood damage caused in December 2010. Flood damage funding approved. Repairs being undertaken as resources permit.


Regularly monitor and improve OH&S, Environmental and Quality Systems to ensure that works are provided at best practice level and to maintain and improve our quality system records keeping practices.

Systems operational and continually reviewed. Workers compensation claims kept to a minimum. Industrial disputes kept to a minimum.

100


Road maintenance programs operative

100

38.4 Road Hierarchy Review bitumen shire road hierarchy. Hierarchy reviewed. 100 Underway.



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39. Footpaths and Cycle ways

To provide and maintain a network of high quality disabled accessible footpaths and bikeways connecting all major facilities within the towns.

39.1 CBD Sweep and clean Main Street kerb and footpaths.

CBD maintained to as new standard.

100 Additional hours for one staff member approved for main street cleaning.

39.2 PAMPS Actively seek funding from the RTA for PAMPS programs on a 50/50 basis. Maintain footpaths to current standards or better with particular emphasis on trip hazards.

Number of trip hazards reported. Number of complaints resulting in corrective action.

100 Submission for 2011/2012 sent.

39.3 Bike Plan Enhance community amenity through the provision of functional, attractive and safe cycle ways. Actively seek funding from RTA and other sources.

Existing plan reviewed and recommendations implemented.

100 Plan reviewed.

39.4 Inspections Undertake footpath and cycleway inspections according to policy.

Inspections carried out 100 Improvements to cycleway footpath shared area in Thompson Street completed.



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39.5 Maintenance Carry out regular maintenance. Reconstruct footpath/walkway through nursing home from Scott Avenue to Mackay Street.

Reduction in number of complaints regarding footpaths and cycle ways. Nursing Home walkway completed. Parker Street/Temora Street intersection upgraded. Country Club footpath upgraded.

100 Maintenance as required.

39.6 Hierarchy Review footpath and cycleway hierarchy. Hierarchy reviewed. 100 Underway



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40. Gravel Shire Roads

To undertake works approved by Council in a systematic manner to provide the highest quality of road possible in consideration of the location, length and usage and to an appropriate standard.

40.1 Funding Provide funding for Council’s Gravel Shire Roads from rate revenue, the Financial Assistance Grant Program and the Roads to Recovery Program and actively source outside funding.

Funding allocated to areas of most need.

100 Gravel Roads maintained. Gravel Re-sheeting completed. Major flood damage caused in December 2010. Flood damage funding approved. Repairs underway.


Council to regularly monitor and improve OH&S, Environmental and Quality Systems to ensure that works are provided at best practice level and to maintain and improve our quality system records keeping practices.

Systems operational and continually reviewed

100


Programs developed. 100 Roads to Recovery program adopted.



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40. Gravel Shire Roads (cont.)

40.4 Gravel Pits Maintain sufficient gravel stocks to undertake Council works.

Sufficient gravel stocks are maintained.

100

Investigate new pits. Pits investigated. 100

Rehabilitate existing pits. Pits rehabilitated. 100

Continually meet Dept of Primary Industries requirements for small mines.

Requirements met. 100

40.5 Road Hierarchy Review gravel Shire road hierarchy. Hierarchy reviewed. 100



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YEAR 1 -2010/2011 2010/2011

41. Town Streets.

To provide and maintain a network of streets connecting all major facilities within the town in consideration of the location, length and usage and to an appropriate standard and to provide a clean and modern shopping and business precinct capable of encouraging use by and supporting the needs of the community and visitors.

41.1 Funding Provide funding for Council’s Town Streets from rate revenue, the Financial Assistance Grant Program and the Roads to Recovery Program.


100 Completed.



Systems operational and continually reviewed

100

41.3 Works program Prepare, review and implement Town Street Maintenance Programs.

Programs developed. 100 Completed.

Landscape Murray Street car park. Murray Street car park landscaped.

100 Landscaping completed.

41.4 Street Trees Continue to impose Streetscape Levy. Streetscape funding levied. 100 Funding levied.

Monitor tree management and replacement program.

Tree management plan developed.

100

Maintain and replace existing street trees. Streets trees maintained and replaced as required.

100 Replacement program completed.

41.5 Street Hierarchy Review town street hierarchy. Hierarchy reviewed. 100 Underway.



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YEAR 1 -2010/2011 2010/2011

42. Town Lanes

To provide and maintain a network of lanes within the town in consideration of the location, length and usage and to an appropriate standard to limit Council’s liability.

42.1 Funding Provide funding for Council’s Town Lanes from rate revenue, the Financial Assistance Grant Program and the Roads to Recovery Program.


100 Completed.



Systems operational and continually reviewed.

100

42.3 Works program Prepare and implement Town Lane Maintenance Programs.

Programs developed. 100 Programs adopted and completed.

42.4 Lane Hierarchy Review town lane hierarchy. Hierarchy reviewed. 100 Underway.



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YEAR 1 -2010/2011 2010/2011

43. Village Streets

To provide and maintain a network of streets connecting all major facilities within the villages in consideration of the location, length and usage and to an appropriate standard to limit Council’s liability.

43.1 Funding Funding for Council’s Village Streets is from rate revenue, the Financial Assistance Grant Program and the Roads to Recovery Program.


100 Completed.



Systems operational and continually reviewed.

100

43.3 Works program Prepare, review and implement Village Street Maintenance Programs.

Programs developed. 100 Programs adopted and completed.

43.4 Street and Lane Hierarchy

Review village street and lane road hierarchy.

Hierarchy reviewed. 100 Underway.



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YEAR 1 -2010/2011 2010/2011

CORPORATE SERVICES 44. Annual Returns

To compile and present to Council, the DLG and the community accurate audited annual returns indicating the financial and physical position of Council and the community.

44.1 Financial Statements

Annual Financial Statements audited and lodged by 7 November.

Unqualified Statements presented to DLG by 7 November.

100 Presented.

44.2 Grants commission

Complete and lodge Grants Commission Return by 30 November.

Return completed and lodged by 30 November.

100

44.3 DLG reporting Complete all returns by due dates. All returns completed and lodged by due dates.

100 Presented.



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YEAR 1 -2010/2011 2010/2011 45. Human Resources

To adopt, maintain and regularly review a staffing structure and staffing mix that can efficiently and effectively undertake the activities approved by Council on an annual basis.

45.1 System review Adopt new performance based human resource management system in line with new award agreement.

New performance based human resource management system adopted.

100 New system adopted and operational. Issues raised during implementation to be reviewed during 2011/2012.

45.2 Job descriptions

Review all position descriptions. Review position descriptions concurrently with staff reviews period January - March.

100 Outdoor staff position descriptions completed and reviews conducted. Indoor staff to be completed.

Rewrite position descriptions where necessary to properly reflect position responsibilities.

Position descriptions rewritten as necessary.

100 Outdoor position descriptions completed and presented to Consultative Committee.

45.3 Annual reviews. Conduct annual reviews of all staff in period January to March.

Annual reviews conducted within designated period.

100 Outdoor staff reviews completed.

45.4 Training plans Review skill requirements for each position to contribute to training plans.

Training plan development commenced.

100 Essential training plans commenced.

45.5 Recruitment Refine standardised recruitment procedures.

Standardised recruitment procedures developed.

100 Procedures developed.

45.6 Staffing structure

Review efficiency and effectiveness of adopted organisation structure.

Efficiency and effectiveness of adopted organisation structure reviewed and reported.

100 Most new positions filled.



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YEAR 1 -2010/2011 2010/2011 46. Information Technology

To adopt and maintain information technology appropriate to assist the efficient and effective undertaking of Council’s operations including developing, reviewing and where appropriate adopting best practice systems.

46.1 Hardware Update Hardware forward replacement schedule. Replace Main Photocopier.

Hardware replacement schedule complete and presented to Council. New main Photocopier installed.

100

100

Hardware purchased ready for instalment 2011/2012. New copiers installed.

46.2 Software Financials -Ensure all release patches are administered promptly, report error or improvements to software provider.

Financials - All releases loaded within one week. Software suites investigated.

100

Ensure all release patches are installed promptly. Report errors or improvements to provider.

All patches installed. InfoXpert installed and operative.

100 Patches installed.

Microsoft Server products, operating systems and applications - Upgrade to software as releases are issued and proven.

Upgrades installed in a timely manner and operative.

100 Upgrade installed.



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46. Information Technology (cont.)

Miscellaneous - Ensure software workable and upgrades installed in a timely manner.

Upgrades installed in a timely manner and operative.

100 Upgrade installed.

46.3 Systems Ensure all systems are compatible and operative.

All Systems compatible and operative.

100

46.4 Contracts Ensure contracts are maintained to give council the best access to support.

Contracts maintained. 100

46.5 Training Ensure all staff receive relevant training at commencement and when software changes.

All Staff have appropriate training.

100 Diploma completed by Info-Services Manager. Certificate III completed by trainee.



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YEAR 1 -2010/2011 2010/2011

47. Library To provide a

modern, vibrant and relevant library service to the community including participation in RRL.

47.1 RRL Maintain good working relationship including delegates attending all RRL meetings.

All RRL meeting attended. 100 Meetings attended.

47.2 Cootamundra Library

Regularly inspect and maintain building and fittings.

Building and fittings inspected monthly and maintained.

100

Ensure Information Technology meets community requirements.

Information Technology needs identified and met and RFID installed.

100 RFID installation completed.

Review effectiveness of seniors’ kiosk. Seniors Kiosk review completed.

100 Report sent to NEC. To continue 2011/2012.

Review reservation software effectiveness. Reservation software operational.

100 Software operational.

Ensure Educational needs of the community are met.

Community's educational needs met.

100 U3A holds meetings in Stephen Ward Rooms.

47.3 Stephen Ward Rooms

Provide a high quality meeting and conference facility for both the local community and business.

High quality meeting and conference centre available.

100 Data projector installed.



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YEAR 1 -2010/2011 2010/2011 48. Delivery Plan

To assist Council, staff and the community to understand the role and responsibility of local government and to detail the forward four year plan of action of Council and its relationship to the Council Strategic Plan.

48.1 Community consultation

Undertake statutory community consultation prior to adoption by Council.

Statutory community consultation undertaken.

100 Consultation completed. No objections received.

Review and adopt Community Strategic Plan.

Community Strategic Plan and engagement strategy adopted and reviewed as required.

100 Community Strategic Plan in place.

Undertake promotion and non statutory consultation aimed at ensuring community understanding of Delivery Plan.

Non statutory consultation and promotion undertaken.

100 Consultation undertaken.

Undertake biennial community survey to gauge community understanding of Delivery Plan.

Biennial survey conducted.

100 No surveys conducted 2010/2011.

48.2 Structure Review structure annually to ensure indicative of all Council activity.

Delivery Plan structure reviewed annually.

100 Delivery Plan reviewed.

Delivery Plan structure reviewed to include long term activities derived from Strategic Plan.

100

48.3 Key Performance Indicators

Include relevant and assessable KPI’s for each Specific Function included in the following years Delivery Plan.

Relevant and assessable KPI’s developed.

100

Assess actual outcomes against KPI’s quarterly and report to Council.

Outcomes assessed and reported quarterly.

100 Some program objectives will not be met due to flooding/rain events.



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49. Operational Plan

To assist Council, staff and the community to understand the budgeting process applicable to local government and to detail the forward four year budget of Council to achieve the Delivery Plan outcomes.

49.1 Budget

Prepare a detailed annual budget to achieve the Specific Functions included in the Delivery Plan.

Detailed annual budget prepared.

100 Completed and Community Consultation undertaken.

Prepare forward budget estimates based on achieving the Specific Functions included in Years 2, 3 and 4 of the Delivery Plan.

Year 2, 3 and 4 forward budget estimates prepared.

100 Completed.

Prepare 10 year forward budget estimates indicating capital works proposals and assumed maintenance variations / expenditures.

10 year forward budget estimates prepared and presented.

100 Completed.

49.2 Structure Annual budget structure based on the Specific Functions included in the Delivery Plan.

Annual budget structure based on the Specific Functions included in the Delivery Plan achieved.

100 Being reviewed in light of DLG new QBR requirements.

Years 2, 3 and 4 forward budget estimates structure based on the Specific Functions included in the Delivery Plan.

Years 2, 3 and 4 forward budget estimates structure based on the Specific Functions included in the Delivery Plan achieved.

100 Completed.

49.3 Key Performance Indicators

10 year forward budget estimates structure based on the Specific Functions included in the Delivery Plan plus future proposals.

Develop 10 year forward budget estimates.

100 Long Term Financial Plan (LTFP) developed.



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49. Operational Plan (cont.)

Financial outcomes assessed against budgetary forecasts and reported quarterly via legislated Quarterly Budget Review (QBR) process.

QBR presented quarterly and on time.

100 New DLG QBR trialled.

Major or unplanned variations to budget reported to next available Council meeting.

Major or unplanned variations to budget reported.

100 Additional variations required due to Natural Disaster Declaration with rain/flood events.



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YEAR 1 -2010/2011 2010/2011 50. Policy Development

To constantly assess, review, update and develop appropriate policy to assist Council, staff and the community to maintain a consistent understanding and application of Council actions.

50.1 Assessment of existing policy

Policies assessed as required and reported to Council.

All existing policies assessed.

100 Policies reviewed/updated as required.

50.2 Investigation

All assessment reported to Council.

100

Investigate need for new policies. Need for new policies investigated.

100 One new policy adopted 2010/2011.

Report proposed new policies to Council. Proposed new policies reported to Council.

100

50.3 Adoption All new or revised policies to be assessed by standing Committees prior to presentation to Council for adoption.

Standing Committees assessment prior to recommendation to Council for adoption.

100

50.4 Register Maintain accurate policy register. Accurate register of policy maintained.

100

Make Policy Register publicly available via Council website.

Policy Register publicly available via Council website.

100 Policy available.



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YEAR 1 -2010/2011 2010/2011 51. RFS, SES , NSWFB

To assist the emergency agencies in the provision of appropriate emergency equipment, facilities, services and personnel and to liaise with, monitor and ensure appropriate funding is allocated to and used by emergency services operating in partnership with or separate to Council.

51.1 South West Slopes Zone

Maintain active involvement in the budgetary and operational aspects of the RFS SWSZ activity within the legislative framework of Council and the RFS (vehicles, stations, etc).

Involvement in the budgetary and operational aspects of the RFS SWSZ.

100 Final budget from RFS higher than estimated.

Liaise regularly and meet at least four times annually with SWSZ staff and joint Council representatives.

Attendance at minimum four meetings per year.


51.2 Ownership Maintain ownership and control of all Council assets within the legislative framework of Council and the RFS.

Ownership and control of all Council assets maintained.

100

51.3 Brigades Liaise regularly and meet at least twice annually with Brigade Captains to ensure continued cooperation between Council and RFS personnel.

Attendance at minimum two meetings per year.

100

51.4 SES Maintain ownership and control of all Council assets within the legislative framework of Council and the SES (vehicles, stations, etc).

Ownership and control of all Council assets maintained.

100

51.5 NSWFB Liaise regularly and meet at least twice annually with NSWFB personnel to ensure continued cooperation between Council and NSWFB.

Attendance at minimum two meetings per year.


51.6 Buildings and Equipment

Maintain and improve emergency management buildings and equipment in Council ownership.

Buildings and equipment maintained to appropriate standard.

100



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Development Group

52. Building Regulatory

To develop and operate systems to ensure compliance with appropriate legislation and to achieve the best possible outcome for the community.

52.1 Legislation and policy

Ensure compliance with NSW Planning and environmental legislation.

Compliance achieved. 100

52.2 Training Provide staff training to ensure that they keep abreast of legislative changes.

Relevant training provided.

100

52.3 Approvals and inspection

Ensure compliance with all building and legislative requirements while maintaining excellent customer service.

Standardised assessment and approval systems adopted. Standardised inspection systems adopted.

100 New InfoXpert development assessment system implemented.



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YEAR 1 -2010/2011 2010/2011

53. Economic Development

To work cooperatively with individuals, the private sector and other agencies to secure the economic growth of the community.

53.1 Existing businesses

Provide accurate and timely advice and assistance on matters within the legislative scope of Local Government to existing businesses seeking to expand within CSC.

Accurate and timely advice provided.

100

53.2 Proposed development

Provide accurate and timely advice and assistance on matters within the legislative scope of Local Government to businesses seeking to set up and operate within CSC.

Accurate and timely advice provided.

100 CDC to assist with this via MOU.

53.3 Information Ensure links to appropriate development related websites are available on CSC website.

Appropriate links available and up to date on CSC website.

100

Ensure verbal information is consistent, accurate and recorded on Council’s intranet to allow reuse and repeat as necessary.

Verbal information is consistent, accurate and recorded on Council’s intranet.

100

Ensure confidentiality is maintained to the extent allowed by legislation.

Confidentiality maintained. 100

53.4 CDC Continue a productive working relationship with the CDC, via a MOU, to ensure the legitimate needs of potential business developers are met by the appropriate organisation.

Productive working relationship developed with CDC. MOU developed.

100 MOU operational.

Fund the activities of the CDC in relation to economic development in accordance with MOU.

CDC funded in accordance with MOU.

100 Relationship good. Meetings held.



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YEAR 1 -2010/2011 2010/2011

53. Economic Development (cont.)

53.5 Promotions for relocations

Promote the potential for relocation to CSC via Country Week, C Change Bureau, Brochures, etc.

Participation in Country Week, C Change Bureau, Brochures, etc.

100 New brochure produced and successful.

53.6 Promotions Implement promotional strategy. Promotional strategy developed.

100 To be further developed in 2011/2012.

54. Land Development

To ensure that a supply of industrial and residential land is available at all times to facilitate the orderly expansion of the Shire.

54.1 Private land development

Encourage and assist private development of land within legislative framework.

Private developers encouraged.

100

Undertake Private Works for developers to assist in the creation of physical infrastructure where possible.

Private Works undertaken where possible.

100

54.2 Council land development

Undertake the development of Council owned land to fulfil unmet needs in market only.

Council owned land developed where necessary.

100

54.3 Land purchases

Purchase land for future development when private developers are not proposing to purchase to fill specific need in market.

Land purchased where necessary.

100 Land purchased third quarter.

54.4 Land sales Undertake all land sales on a full commercial cost recovery and return on investment basis.

Land sales undertaken on full commercial basis.

No land sales conducted 2010/2011.

54.5 Airport Land Development

Continue to develop special industrial, residential and recreational hanger land as access becomes available. Stage One commenced.

Available land developed. Stage 1 at point of sale.

100 Design complete. Land development delayed due to work required on flood affected roads.



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YEAR 1 -2010/2011 2010/2011

55. Land Use, Strategic and Regulatory Planning

To develop and operate systems to ensure compliance with appropriate legislation to achieve the best possible outcome for the community and to allow for the orderly development of the Shire whilst allowing for the maintenance and expansion of existing activity and infrastructure.


Ensure that all State Government legislative and policy requirements are met in relation to all land use proposals.

All State Government legislative and policy requirements are met.

100

Ensure that all Council policy requirements are met in relation to all land use proposals.

All Council policy requirements are met.

100

55.2 Training Provide continuous training to staff via AIBS training program.

Continuous staff training provided.

100

Produce bimonthly information bulletin for distribution to builders/developers outlining changes in legislation and practices.

Bimonthly information bulletin prepared and distributed.

100 Review of bulletins required.


Undertake and complete all development assessments within the allowable legislative timeframe.

All development assessments undertaken within legislative timeframe.

100

Undertake all required inspections within two working days of notification.

All required inspections undertaken within two working days of notification.

100

Develop and implement recording, reporting and tracking system for all applications based on and in conjunction with the required Department of Planning reporting system.

Recording, reporting and tracking system developed.

100 New system implemented.



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55. Land Use, Strategic and Regulatory Planning (cont.)

55.4 LEP LEP presented to Dept of Planning LEP to exhibition stage. 100 Studies at exhibition stage. DoP undertaking mapping.

55.5 DCP Prepare a single DCP, covering major issues relevant to LEP.

DCP adopted by Council.

55.6 Contributions plans

Investigate the preparation of appropriate Section 94 A Development Contribution Plans.

Section 94A Contributions plan investigated.

100 S 94A advertised for public consultation. No objections received. Adopted by Council June 2011.

55.7 Heritage Community Heritage study exhibited as per NSW Heritage Office guidelines.

Community Heritage study adopted.

100 Ready for public exhibition with draft LEP.



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56. Food and Health

To develop and operate systems to ensure compliance with appropriate legislation and to achieve the highest possible outcome for the community.


Ensure that all Commonwealth and State Government legislative and policy requirements are met in relation to food premises.

All Commonwealth and State Government requirements are met.

100

56.2 Training Provide continuous training to staff via ANZFA training program.

Continuous training provided.

100

Produce twice yearly information bulletin for distribution to food premises operators outlining changes in legislation and practices.

Twice yearly information bulletin produced and distributed.

100 Information distributed as required.


Undertake approval processes and inspections in accordance with ANZFA agreed schedule and protocols.

Approvals granted and required inspections undertaken.

100 Two rounds completed.

56.4 ANZFA agreements

Continue cooperation with ANZFA in relation to Food Premises inspections and compliance reporting.

Continued cooperation with ANZFA.

100



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YEAR 1 -2010/2011 2010/2011

57. Social, Cultural and Community Planning.

To undertake appropriate research to ensure the future social and community needs of the community are considered in all Council activity, planning and operations and to implement new programs where appropriate.

57.1 Community Consultation

Allow for consultation via Web on continuous basis.

Continuous Community Consultation undertaken and issues identified.

100 Incorporated into Community Strategic Plan.

57.2 Reporting Report content of submissions along with any recommendations annually or as appropriate.

Findings reported to Council.


57.3 Delivery Integrate findings and recommendations of Social, Cultural and Community Plans into Strategic and Delivery Plans where it is deemed appropriate.

Findings and recommendations integrated into Strategic and Delivery Plans.




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58. State of Environment Reporting.

58.1 Full report (every 4 years)

Cooperate in providing information to ACT Government for inclusion in comprehensive report.

Cooperation with ACT Government achieved.

100

58.2 Annual reviews Annual review undertaken and results submitted as per legislative requirement.

Reviews undertaken and results submitted.

100 2009/2010 results submitted November 2010.

58.3 ACT Region SoER Group

Develop regular and structured liaison, information sharing and cooperation with other member Councils of the ACT Region SoER Group.

Regular communication achieved.

100 Updates provided to ACT Region as required.

59. Tourism

To ensure that facilities and services are in place to allow the maximum potential for tourism related activities to operate and to promote the Shire.

59.1 Visitor Information Centre

Work in conjunction with VIC lease holder to ensure information is current and available.

VIC information remains current and available.

100 Lease with new Lessee completed.

Continue to ensure that VIC accreditation is achieved.

VIC accreditation maintained.

100 Training being undertaken.

59.2 Facilities Ensure Council owned and operated tourist facilities are maintained and available for use.

All Council owned and operated tourist facilities maintained and available for use at least 95% of time.

100



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YEAR 1 -2010/2011 2010/2011 Finance Group 60. Budget Development and Control

To undertake long term forward planning in association with Council’s Strategic and Delivery Plans to prepare and deliver accurate and meaningful budgets for adoption by Council and to manage, control, review and regularly report on the budget in order to provide appropriate services and facilities and achieve the maximum value for expenditure.

60.1 Budget workshops

Budget developed following consultation with Directors and Senior Staff. Presented to Councillors.

Budget ready for workshop. 100 Workshop conducted.

60.2 Presentation Format budget documents to reflect Delivery Plan and comply with DLG requirements.

Budget documents reflect Delivery Plan and comply with DLG requirements.

100

60.3 Adoption Budget available for adoption by Council for statutory advertising at May council meeting.

Budget adopted May Council Meeting. 100 Budget advertised - no submissions received. Adopted at June 2011 Council meeting.

60.4 Legislation Ensure that all Commonwealth and State Government legislative and policy requirements are met in relation to finances.

All Commonwealth and State Government requirements met.

100

60.5 QBR’s Prepare QBR for presentation to Council Meetings as per DLG requirements.

QBR presented to Council within six weeks of end of period.

100 QBR's presented. New DLG QBR reporting template used November 2010.

60.6 Internal reports Reports provided to departments or managers to measure budget performance on a weekly basis.

Reports provided and meet end users requirements.

100 Reports presented.



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61. Certificates

To provide accurate and timely certificates as requested.

61.1 Planning Ensure certificates are accurate and timely. Certificates accurate and issued within 5 working days. Updates issued within two working days.

100 Certificates issued within the required timeframe.

61.2 Rating Ensure certificates are accurate and timely. Ensure updates to certificates are accurate and timely.

Certificates accurate and issued within 5 working days. Updates issued within two working days.

100 Certificates issued within the required timeframe.

62. Debtors / Creditors

To operate and maintain systems appropriate to ensure that all Council creditor accounts are paid in a timely and accurate manner and all moneys owing to Council are collected in a timely and efficient manner.

62.1 Debtors system Raise invoices promptly at the completion of works.

Invoices issued within 10 working days.

100

62.2 Creditors system Authorise invoices and enter promptly. Invoices entered within five working days.

100 Compliance achieved.

Ensure all payments made within creditors trading terms.

Payments made within trading terms.

100

62.3 Debt recovery Ensure relevant staff follow Council's debt collection policy.

Debt Collection policy followed.

100 Significant reduction in money owing achieved.

Actively monitor debt ratio. Debt recovery ratio under 8%.

100 Approaching target.

Offer Direct Debit for all payments. Direct Debit offered. 100 Letters sent out. Direct debit option being utilised.



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63. Financial Planning

To manage, control, review and regularly report on potential sources and availability of finances to Council in order to provide the appropriate services and facilities within the allocated budget and achieve the maximum value for expenditure.

63.1 Investments Invest Council's reserves and surplus so as to maximise return without exposure to risk.

Investment proceeds maximised.

100 Investment Policy adhered to with maximum benefit gained.

63.2 Reserves Maintain reserves of funds voted by council.

Reserve schedule maintained.

100

63.3 Grants Maintain all grants. Grant schedule maintained.

100

63.4 Rentals and property

Maintain council properties at a suitable standard.

Properties well maintained

100 Minor capital expenditure approved.

Ensure that housing is available for Senior Staff.

Housing available when needed.

100 Housing currently rented by Senior Staff.

Review rentals in accordance with council policy.

Rentals reviewed annually.

100

63.5 Borrowing Maintain a loan register. Register maintained



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64. Payroll To accurately

determine Council’s wages and other industrial liabilities and ensure payment of same in a timely manner.

64.1 Cost allocation Weekly Timesheets completed by all staff and reviewed by management.

Costs correctly allocated.

100

64.2 Superannuation

Superannuation deducted from payroll and remitted, Superannuation guarantee remitted monthly.

Monthly remittance of Superannuation.

100 Monthly remittances completed.

64.3 Workers compensation

Ensure all staff are aware of their obligations under the Workers Compensation act.

Staff trained. 100

Ensure all obligations are met in regard to reporting accidents to both Insurance Company and WorkCover.

All obligations met. 100



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65. Revenue Policy

To levy rates in accordance with legislative and DLG guidelines and requirements in order to fund Council activities and to assess and set fees and charges that comply with relevant legislation and Council’s cost recovery policies and are appropriate to achieve the level of service required.

65.1 Land valuation Ensure all land valuations are updated as per supplementary lists from Valuer Generals Department.

Land valuations are updated.

100 Valuations updated for 2010/2011financial year.

65.2 Land, Water and Sewer Rates

Revise charges annually with General Rates in relation to Rate Pegging, Water and Sewer to reflect costs of services.

Rates and charges set by May council meeting.

100 Rate review completed with new sub-categories and maps. Rates made by Council at June 2011 Council meeting.

65.3 Fees and Charges Revise fees and charges annually to reflect changing regulatory and economic climate.

Fees and charges set by May council meeting.

100 Fees and Charges made at June 2011 Council meeting.

65.4 Stormwater Levy

Revise Stormwater Levy annually to reflect changing regulatory and economic climate.

Stormwater Levy set at May Council meeting.

100 Stormwater levy made at June 2011 Council meeting.

65.5 Monitoring Charges are monitored to ensure that Council is able to provide services in the most cost effective manner.

Fees and Charges monitored.

100



100



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

66. SEWOLG To supplement and

assist the work of the RTA in safeguarding the condition of Council roads.

66.1 Investments Provides investment services to the South East Weight of Loads Group.

Investment services provided.

100

66.2 Prosecutions Continue participation in the SEWOLG. Authorise breach notices where required.

Participation continued. Minimum two meetings per annum attended. Breach notices authorised.


67. Caravan Park

To provide a high quality accommodation facility for the use of visitors.

67.1 Lease Work in conjunction with Caravan Park lease holder to ensure facilities are well maintained.

Caravan Park well maintained.

100 Lease transferred to new lessee as business sold.

67.2 Capital works Undertake agreed capital works . Capital works undertaken.

100 $30,000 expenditure from reserve approved by Council. Work completed on residence. Amenities block improvements currently underway.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

68. Financial Statements

To ensure that all required reporting is undertaken in a timely and accurate manner and to ensure that the community have an accurate understanding of the financial position of Council.

68.1 Statements General purpose

Prepare statements following Division of Local Government Guidelines and all relevant accounting standards.

Statements submitted to DLG by 7 November 2010.

100 Statements submitted.

68.2 Statements Special purpose

Prepare statement following Division of Local Government Guidelines and all relevant accounting standards.



68.3 Statements Special Schedules

Prepare statements following Division of Local Government Guidelines and all relevant accounting standards.



68.4 Audit Ensure all statements are prepared and available for audit in late September.

Audit completed end October.

100 Audit completed.



100

68.6 Code of Accounting Practice

Ensure that all staff are aware of the Code and have training to ensure compliance.

Staff trained. 100



Page 103 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

Customer Services Group 69. Arts / ERAP

To build and sustain a meaningful relationship with ERAP and other arts bodies, to secure arts funding and activities for the community and to ensure the recognition of the arts in the Shire.

69.1 Funding Identify and seek arts related grant funds. Grants identified and applied for.

Latest Grant of $100,000 secured by CCACC.

69.2 Facilities Provide Council owned arts related facilities, e.g. Arts Centre. Provide leased arts related facilities, e.g. Coota West Station. Ensure Town Hall adequately equipped for community arts productions or events.

Appropriate facilities provided.

100 Hall refurbishment will not be done due to failure of S508A application.

69.3 Programs Provide funding to ERAP, Soroptimist Art Prize, etc. Assist CADAS, CCACC and other local arts bodies identify and develop arts related programs able to satisfy the needs of the community.

Funding needs identified and provided within budget. Assistance provided.

100 Performing Arts Theatre and Amenities (PATA) grant acquitted.



Page 104 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

70. Bradman’s Birthplace

To undertake purchasing and rostering and provide an appropriate level of assistance to the Bradman's Birthplace Management Committee to ensure the continued operation and viability of the Bradman’s Birthplace Museum.

70.1 Volunteers Man the Bradman’s Birthplace Complex with Volunteers and ensure that volunteers are kept informed through regular informal meetings.

Birthplace manned during allocated opening hours.

100 2 new volunteers gained fourth quarter. More volunteers being sought.

70.2 Souvenirs Continue to ensure souvenirs are available for purchase and within our trading agreement with Bradman Museum Bowral.

Appropriate souvenirs available at all times.

100 Stocktake conducted - supplies adequate June 2011.

70.3 Collection

Ensure the collection is secure. Adequate security provided.

100

Ensure all deeds of gift or donations are registered and appropriately displayed.

Register kept up to date.

100

Undertake complete catalogue of collection.

70.4 Promotion Continue to actively promote Bradman’s Birthplace, Captains Walk and other cricket related tourism opportunities.

Strategies developed. Bradman’s Birthplace, Captains Walk promoted.

100 New pamphlets produced.

70.5 Bowral Museum

Continue to foster a working relationship with the Bradman Museum Bowral, including the purchase of souvenirs.

Regular communication and meetings held.

100

70.6 Building Monitor maintenance requirements. Maintenance undertaken as required.

100 New rear screen door fitted.



Page 105 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

71. Community Groups

To offer and provide an appropriate level of assistance to community groups undertaking community projects and to regularly assess the needs of groups in the community and provide appropriate assistance and facilities where deemed necessary

71.1 International Women’s Day

Organise and/or Coordinate International Women’s Day program in conjunction with other participants. Seek and acquit International Women’s Day grant.

International Women’s Day held and successful.

100 $1,100 grant secured.

71.2 Senior Citizens week

Organise and/or Coordinate Seniors Week program in conjunction with other participants. Seek and acquit Seniors Week grant.

Senior Citizens Week activities successfully held. Grant gained and acquitted.

100 $500 grant secured.

71.3 Youth week Organise and/or Coordinate Youth Week program in conjunction with other participants. Seek and acquit Youth Week grant.

Youth Week activities successfully held. Grant gained and acquitted.

Grant unsuccessful.



Page 106 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

72. Customer Service and Reception

To provide a high level of customer service at the “front line” interactions between Council and the community and in all other interactions between staff, agencies, Council and the community.

72.1 Information Continue development and maintenance of InfoXpert. Ensure adequate staff available at reception area.

Intranet developed and in regular use. Front Counter staff available at all times.

100

72.2 Finance Ensure all monies are receipted correctly. Receipts balance daily. 100 Receipts balanced.

72.3 Complaints Ensure all complaints are recorded in customer management system and forward to the appropriate officer.

Complaints recorded and acknowledged within ten working days.

100 CARS system being used effectively.

72.4 Requests Ensure all requests are recorded in customer management system and forward to the appropriate officer.

Requests recorded and acknowledged within ten working days.

100



Page 107 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

73. Events Co-ordination

To ensure that all Council functions and functions in which Council has a role are planned and executed in an efficient and professional manner so as to reflect well on Council as an efficient and professional organisation.

73.1 Regular events Review all resources and procedures. Standard procedures developed.

100 Development of procedures still being conducted.

73.2 Events management policies and procedures

Review all procedures. Procedures developed. 100 New procedures trialled and effective.

73.2 Events management policies and procedures 73.3 Promotion

Assist community groups and event organisers to manage risk associated with community events.

Assistance provided. 100

Review events promotion strategies and guidelines.

Promotion strategies developed.

100 Ashes tourists targeted through grant and assisted by Riverina Regional Tourism.

Review efficacy of targeting strategies. Targeting strategies effective.

No measurable evidence obtained.

74. Records Management

To ensure records are managed in compliance with the appropriate legislation and that all records are available for use by Council as required.

74.1 Legislation Ensure that all Commonwealth and State Government legislative and policy requirements are met in relation to Records

Commonwealth and State Government legislative and policy requirements are met.

100 GIPA implemented.



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FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

74. Records Management (cont.)

74.2 Archives Ensure all records are stored and disposed of following the records disposal schedule.

Records correctly stored and disposed.

100

74.3 Paper / electronic storage

Ensure all records are stored and disposed of following the records disposal schedule.

Records correctly stored and disposed.

100 Relevant paper records disposed in 2011.

74.4 Access Ensure archived documents are easily accessible for reference

All records accessible within two working days.

100 GIPA implemented.



Page 109 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

75. S.355 Committees

To establish and regularly review the need for s355 committees and where necessary delegate the appropriate powers and resources to undertake the specified activities on behalf of Council.

75.1 Bradman’s Birthplace Management

Review Committee’s purpose to ensure appropriate.

Committee’s purpose reviewed.

100 Committee functional.

75.2 Cootamundra Showground Users

Review Committee’s delegations to ensure appropriate.

Committee’s delegations reviewed.

N/A




75.3 Wallendbeen Hall



N/A

Review Committee’s financial statements.

Committee’s financial statements reviewed.

Poor financial statements.

Seek report on Committee’s activities for previous year and plans for coming year for presentation to Council.

Report on Committee’s activities for previous year and plans for coming year presented to Council.

100






100



100



100 Report received.



Page 110 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

75. S.355 Committees (cont)

75.4 Stockinbingal Hall



100



100

Review Committee’s financial statements. Committee’s financial statements reviewed.



75.5 Cootamundra Sports Leadership Foundation



Meeting to be held 2011 regarding future direction.

75.6 Cootamundra Beach Volleyball Festival



Committee in recess at the current time.




75.7 Cootamundra Creative Arts and Cultural Centre








Page 111 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011


75.8 Cootamundra Heritage Centre



100


100 Auspice of grants conducted by Council.



100 Monthly meeting records received.






N/A


100



100 Monthly meeting notes reviewed.



Page 112 of 149

FUNCTIONAL AREA


SPECIFIC FUNCTION

DELIVERY METHOD KPI’s Progress %

Comment

YEAR 1 -2010/2011 2010/2011


75.9 Cootamundra Concert Band



75.10 Muttama Creek Regeneration Group


Committee’s delegations reviewed. 100





Committee has not reported to Council in 2010/2011.


Committee’s purpose reviewed. 100

75.11 Wallendbeen Stationmasters Residence





100



100


Committee’s purpose reviewed. 100 Membership reviewed. Committee functional.





100



100 Report received.



Page 113 of 149

FUNCTIONAL AREA



Comment

YEAR 1 -2010/2011 2010/2011

76. Website To operate and

maintain Council’s website to include the widest possible selection of Council information and community and agency links and to remain up to date, relevant and accessible to visitors and the community.

76.1 Content development

Provide current, informative and easy to access Council information. Provide links to associated Government and private service agencies.

Web page content is current, informative and easy to access.

100

76.2 System Ensure access to webpage is constant with minimal downtime.

Maximum Council controllable downtime of less than two working days.

100

Template Installed and operational.

100 New template yet to be received.



Page 114 of 149

STATE OF ENVIRONMENT REPORT

During 2004/2005 Council joined the Australian Capital Region State of Environment reporting group. A comprehensive State of the Environment report of that group was most recently completed on June 30, 2009, with an update occurring in November 2010. This report is available for download from Council’s web site http://www.cootamundra.local-e.nsw.gov.au/index.php?option=com_jentlacontent&view=enhanced&id=494432&Itemid=2616 or can be viewed in hardcopy at Council’s offices. The report details a snapshot of this environment up to 2010 covering areas of Atmosphere and Weather, Biodiversity, Catchment and Resource Use. Within these categories many issues are discussed such as outdoor air quality, ecological communities, native species, pest animals and plants, groundwater, land degradation, heritage and noise amongst others. This report is extensive and draws on the knowledge and experience of both local residents and experts within selected fields. The report also examines areas of air emissions, identifies contaminated sites and other hazards within the Shire, fire, water use, riparian conditions, surface water quality, drinking water quality, solid waste and a range of other matters that have an impact on the quality of the social, built and natural environment within the Shire. The Australian Capital Region State of the Environment Report is due for full review in 2013. Updates will be provided to the Australian Capital Region as they are requested.

http://www.cootamundra.local-e.nsw.gov.au/index.php?option=com_jentlacontent&view=enhanced&id=494432&Itemid=2616



Page 115 of 149

SENIOR STAFF REMUNERATION

The General Manager is the only member of Council’s Senior Staff and the total amount in respect of salaries and benefits attributed to that position as at 30 June 2011 was:-

Benefits Bonus Payments Employers Super Contribution

Non Cash Benefits FBT on Non Cash Benefits

General Manager $151,176 Nil $14,505 $10,000 $4,226



Page 116 of 149

STORMWATER MANAGEMENT SERVICES For the 2010/11 financial year Cootamundra Shire Council made a Stormwater Levy of $25 per residential assessment and $25 per non-residential assessment for every 350 square metres or part thereof up to a maximum of $100. During 2010/11 these funds were used to install four gross pollutant traps to stormwater outlets into the Muttama Creek which have significantly reduced the pollutants being released into the natural water course. Gabion structures were installed at each of the gross pollutant trap outlets in order to reduce erosion at these sites. In addition to this a 100 metre extension to an existing stormwater drain, plus gabion structures, were constructed in order to solve significant drainage and erosion issues in a central location of town. Examples of these stormwater works appear below.



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LEGAL PROCEEDINGS

The following is a summary of legal proceedings taken by or against Council. The amount shown reflects legal costs incurred by Council in defending planning appeals or resolving disputes associated with planning matters.

PROCEEDINGS AGAINST COUNCIL

PLAINTIFF

CATEGORY

NET COST 2010/2011 CURRENT STATUS

Muller Planning Dispute $13,524 Ongoing

PROCEEDINGS BY COUNCIL Council did not institute any legal proceedings during the year, other than for the recovery of outstanding rates and debtors, the total cost of which is listed below and is expected to be recovered by Council. Council used the services of a professional debt recovery agency to assist in the recovery of outstanding debts where necessary.

CATEGORY COST 2010/2011

Rate & Debtors Recovery $32,860



Page 118 of 149

COUNCILLORS’ FEES AND EXPENSES

The following amounts were spent on Mayoral and Councillors’ fees and expenses:-

$ Mayoral Fee 11,715 Deputy Mayoral Fee 1,134 Councillors Fees 76,572 Councillors Expenses 9,547 Provision of Facilities 0 TOTAL 98,968

Travel and other facilities provided to Councillors. In accordance with the Local Government Act and Regulations it is reported that none of the Councillors, Council staff or representatives of the Council were required to travel overseas at Council’s expense or on business directly related to Cootamundra Shire Council during the year ended 30th June 2011. Council provided a fax machine for use by the Mayor at his home and access to an office in the Council Chambers on an ad hoc basis when required for Council business. Council does not reimburse the Mayor for any phone charges associated with the fax machine and has provided toner and replacement consumables as required from Council’s supplies. The facilities provided are of minimal value. Telephone calls made by Councillors are not reimbursed by Council. Councillors were required to attend a small number of seminars and conferences of relevance to Local Government and the total amount spent during the financial year was $2,245, which this year includes the Shires Association Conference. There were no direct costs attributable to accompanying persons at any such seminars during the year. No expenses for the provision of care for a child or family member were incurred by a Councillor.



Page 119 of 149

Revision of Council’s Expenses and Provision of Facilities for Councillors Policy Council’s policy on Expenses and Provision of Facilities for Councillors was revised in November 2009 in accordance with the Department of Local Government Circular 09-36. The policy was re-adopted by Council without change on November 15, 2010 and recorded at Minute Number 16/11/10. This policy is as follows:-

EXPENSES AND PROVISION OF FACILITIES FOR COUNCILLORS

PURPOSE: To determine the scope and extent of expenses that may be claimed by, and equipment and facilities provided to, Mayors and Councillors so that these may be reasonable and appropriate within the provisions of s.252 of the Local Government Act, 1993. The policy has been publicly advertised in accordance with s.253 of the Act. All Councillor expenses must be reasonable and fall within the limits set by Council. LEGAL REQUIREMENTS

• Compliance with guidelines issued by the Department of Local Government circular 09-36 concerning the payment of expenses and the provision of facilities to Mayors and Councillors

• Compliance with Sections 252-254 of the Local Government Act • Compliance with staff employment contracts and awards • This policy also applies to any Administrator of Council

POLICY PROVISIONS: 1. BUSINESS OF COUNCIL For the purpose of this policy “business of Council” is defined as:-

(a) Council meetings (b) Committee meetings where all members are Councillors (c) Meetings where attendance is authorised by the Council, Mayor or the General Manager. (d) Inspections where attendance is authorised by the Council, Mayor or the General Manager.



Page 120 of 149

(e) Conferences, seminars or workshops where attendance is authorised by the Council, Mayor or General Manager. Council business does not apply to attendance by Councillors at political fund-raising functions.

2. EXPENSES

(i) Accommodation and Meal Expenses Where the business of Council requires the need for Councillors to obtain overnight accommodation and purchase meals, those expenses shall be

reimbursed on an actual cost basis. (ii) Travelling - Within Council’s Area Where Councillors are required to use their own vehicle to travel to meetings of the Council, Committees or other authorised meetings, then

reimbursement for travel expenses shall be based on the kilometre rate as prescribed in the Council’s industrial agreement.

(iii) Travelling - Outside Council’s Area The Mayor or the General Manager are authorised to determine the best mode of travel for authorised travel outside the Council area having regard to

economy, time and safety factors. (iv) Registration Costs Where the business of Council requires the payment of a registration or attendance fee, reimbursement shall be on an actual cost basis. (v) Incidental costs

Council will reimburse the reasonable out of pocket or incidental expenses associated with attending conferences, seminars or training courses that councillors incur upon the presentation of official receipts and the completion of any necessary claim forms.



Page 121 of 149

Incidental expenses could reasonably include telephone and facsimile calls, refreshments (to a maximum of $30), internet charges, laundry and dry cleaning, newspapers, taxi fares, toll fees and parking fees. Also the reasonable cost of meals not included in the conference/seminar/meeting fees may also be reimbursed on production of tax receipts.

(vi) Legal Expenses

Reasonable legal expenses of a Councillor may only be met for legal proceedings being taken against a Councillor in defending an action arising from the performance in good faith of a function under the Local Government Act or defending an action in defamation, provided that the outcome of the legal proceedings is favourable to the Councillor. Subject to the above mentioned conditions, reasonable legal costs may also be available for an inquiry, investigation or hearing into a Councillor’s conduct by an appropriate investigative or review body including: (a) Local Government Pecuniary Interest and Disciplinary Tribunal (b) Independent Commission Against Corruption (c) Office of the NSW Ombudsman (d) Division of Local Government, Department of Premier and Cabinet (e) NSW Police Force (f) Director of Public Prosecutions (g) Council’s Conduct Review Committee/Reviewer. Such assistance will only be provided if the investigative body has progressed to a formal investigation or review and only if their findings are not substantially unfavourable to the Councillor.

(vii) Disputes

Disputes regarding the payment of expenses will be referred to the Director Corporate Services for independent review and if still not resolved to a full meeting of Council.

(viii) Training and Development

Council will pay the expenses incurred in Councillor training within the limits of the budget approved by Council. The budget allocation can be found in Section 3 of Council’s Budget Estimates.



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(ix) General Expense Allowance Under clause 403 of the Local Government Regulation no general expense allowance is available to any Councillor. A general expense allowance is a sum of money paid by a council to a councillor to expend on an item or a service that is not required to be receipted and/or otherwise reconciled according to a set procedure and within a specific timeframe.

(x) Payment of Expenses

Councillors are required to complete a Request for Payment Form when applying for reimbursement of expenses. These can be obtained from Council’s Creditors Clerk. Councillor fees do not fall within the scope of Councillor expenses and the payment of Councillor fees is managed separately.

3. PAYMENT OF EXPENSES FOR SPOUSES, PARTNERS OR ACCOMPANYING PERSONS

i. There are limited instances where certain costs incurred by the councillor on behalf of their spouse, partner , or accompanying person are properly

those of the councillor in the performance of his or her functions (hence they are properly incurred by, and reimbursable to the councillor)

ii. Accordingly, Council will meet the reasonable costs of spouses and partners or an accompanying person for attendance at official Council functions either on behalf of the Councillor or Mayor or in the company of the Councillor or Mayor, that are of a formal and ceremonial nature within the Council area. Examples include, but are not limited to, Australia Day ceremonies, Civic receptions and charitable functions for charities formally supported by Council.

iii. Council will also reimburse registration fees and the cost of attendance at official dinners whilst accompanying the Councillor or officer at the Local

Government & Shires Association.

iv. Payment of expenses for spouses, partners or accompanying persons for attending appropriate functions as permitted above shall be confined to the ticket, meal and /or direct cost of attending the function. Council will not reimburse additional travel, accommodation, meal or incidental costs other than provided for in this clause.

4. PROVISION OF FACILITIES

Council shall provide and maintain a facsimile machine for the use of the Mayor at his/her place of residence. Council also provides meals and refreshments associated with Council and committee meetings, official dinners and working party meetings.



Page 123 of 149

Council provides an office for use by the Mayor.

Council may decide to provide other facilities including:

• Use of telecommunications devices, dedicated computer equipment, internet access from home, business cards and the use of a Council vehicle for business.

5. PROVISION OF INSURANCE

(a) Council shall take out public liability and professional indemnity insurance cover which shall extend to actions taken against Councillors and/or Employees

in relation to the exercise of their duties as Councillors and/or Employees. (b) Council shall take out liability insurance cover on behalf of Councillors and Employees to provide indemnity in claims arising from wrongful acts whilst

performing their Council duties in circumstances where the claims are not covered under Council’s public liability and professional indemnity policies and as far as insurance can be legally obtained.

(c) Council shall provide insurance to cover personal injury whilst on Council business and travel insurance for approved interstate or overseas travel on

Council business.

6. CARE AND RELATED EXPENSES

In accordance with the principles of participation, access and equity Council will reimburse the reasonable cost of carer arrangements, including childcare expenses and the care of the elderly, disabled or sick immediate family members of councillors, to allow councillors to undertake their council business obligations.



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REPORT ON CONDITION OF PUBLIC WORKS Council has included in the annual statement of accounts a report concerning the condition of public works and an estimate of the amount of money required to bring them up to a satisfactory standard, required annual maintenance expense and current annual maintenance expense. This information, extracted from Special Schedule Seven of the Annual Statement of Accounts is summarised as follows:

ASSET CLASS CARRYING VALUE ESTIMATED COST TO BRING UP TO SATISFACTORY STANDARD

REQUIRED ANNUAL MAINTENANCE EXPENSE

CURRENT ANNUAL MAINTENANCE EXPENSE

$000 $000 $000 $000 Public Buildings 11,221 685 150 100 Public Roads 59,891 4,910 1,560 1,516 Water 2,531 650 300 291 Sewerage 16,690 400 300 306 Drainage Works 5,667 0 5 2 Other Structures

2940 100 70 71

Total 98,940 6,745 2,385 2,286

CONTRACTS The following contracts involving consideration of $150,000 or more were entered into:- CONTRACTOR NATURE OF GOODS/SERVICES $ (ex GST) South West Fuel Motor Fuel and Oil 385,821 Fulton Hogan Sealing Works 672,545 Elouera Recycling /Tip Management 178,009 EESI Gasworks Site Rehabilitation 489,760



Page 125 of 149

RURAL FIRE SERVICE ACTIVITY Cootamundra is a member of the South West Rural Fire Zone. The following graph depicts the incidents which rural fire brigades in the South West Rural Fire Group attended during the fire season and also provides a comparison with the two previous years.

The most significant figure on the above graph comes from Grass/Bush Fires, which is a reflection of the activities of an unknown arsonist who was lighting fires at isolated locations within the Shire during both the 2009/10 and 2010/11 fire seasons. The culprit/s remains anonymous and a repetition of this activity during the coming fire season could prove significant considering the level of undergrowth in fire prone areas. It is pleasing to see Motor Vehicle Accidents on the downturn during this period.

0

5

10

15

20

25

Num

ber o

f Cal

ls

Cootamundra LGA 08/09 - 10/11 Comparison

2008-2009 2009-2010 2010-2011



Page 126 of 149

Only one Hay shed/stack fires was recorded and farmers remain vigilant in this regard. During 2010/11 in Cootamundra Shire there were 27 fire permits issued covering a larger area than previously experienced due to a favourable growing season. This higher number is also reflected in the number of escaped burns. Thirty five bush fire hazard complaints were received by the South West Zone Rural Fire Service. No development applications were referred to the Rural Fire Service for consideration during the reporting period.

HAZARD REDUCTION WORKS Council conducted annual hazard reduction works on 64 kilometres of rural road reserves, 68 kilometres of village street road reserves in addition to hazard reduction works at the Cootamundra, Wallendbeen and Stockinbingal cemeteries. The Shire also completed hazard reduction works at Council’s two reservoirs and the Cootamundra Aerodrome plus a number of other reserves such as the showground and the village recreation reserves. Hazard reduction methods included slashing, graded firebreaks and chemical spraying. During 2010/11 hazard reduction works continued to be more intensive and conducted more often than in recent times due to the large amount of fuel being present after a second season of increased rainfall. Hazard reduction along the State roads, namely the Olympic Way and Burley Griffin Way, was conducted more often this year and involved mostly chemical spraying. Council conducted roadside and rubbish tip spraying. Any reports Council receives regarding fire hazards on blocks are reported directly to the South West Zone Rural Fire Service for investigation and resolution. Additional mitigation works were again conducted as part of a bushfire Asset Protection Zone (APZ) plan to upgrade designated fire trails that were identified as requiring attention in order to provide improved access to wooded areas.



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PRIVACY & PERSONAL INFORMATION PROTECTION The Privacy and Personal Information Protection Act 1999 came into force in New South Wales on 1 July 1999 and required councils to implement a Privacy Management Plan by 30 June 2000. Council adopted the suggested draft plan produced by the Local Government & Shires Associations. In 2002 the Health Records and Information Privacy Act came into being. The principles of this Act were to be incorporated into Council’s Privacy Management Plan. A complete review of Council’s Privacy Management Plan was undertaken during June 2009, which included the addition of the principles of the Health Records and Information Privacy Act 2002. This plan was adopted by Council in July 2009 at Minute Number 15/7/09 and will then be reviewed on an ongoing basis to ensure its continuing relevance as further information and training becomes available on this subject. No information was received nor was an update required during 2010 / 2011.

CHILDREN’S SERVICES AND PROGRAMS Council provided and maintained a wide range of sporting and recreational facilities including: - − Sports Stadium − Swimming Pool − Sporting Fields − Skate Park Council also contributed to the Riverina Regional Library Service, which provides library services for children.



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PROMOTION OF COUNCIL SERVICES Council publishes regular information advertisements which promote its services and activities. It also issued press releases on a wide range of matters to print, radio and television media organisations and has a weekly column in the local newspaper. Council conducted a community consultation program during 2008/09 and 2009/10 in order to identify and place in its Community Strategic Plan those issues raised by the community as being of significant importance to the Shire. In all twenty four public forums were conducted where a range of issues covering both current and future services provided by Council were discussed. At the end of the financial year Council also initiated an on-line survey form so that residents could provide feedback to Council on the conduct of their activities and also to raise issues of concern and ideas for future direction. In addition, open forums at Council meetings are held every three months at which residents may address the full Council on matters of concern. Two of these open forums are held in the Shires villages of Wallendbeen and Stockinbingal. The open forums are not well attended despite being advertised widely. At each of the open forums in 2010 / 2011 approximately three members of the public were in attendance.

RESPONSE TO SERVICE REQUESTS During the year ended 30th June, 2011 Council received 1,363 requests requiring follow up or further action. The majority of service requests were taken over the phone and 80% of all requests were attended to within seven days which is consistent with 2009/10. In fact response times for 2010/11 were the same as for the previous year, which is a consistently good result and should now be maintained. Once again the weather has been a factor in delaying response to some requests as it was a particularly wet year with flooding and the resultant works detracting from planned programs. The majority of contact with Council was for a request for service not a complaint about services provided. The graphs below show the type of service requests received by Council during the reporting year and the days to completion. The figures in the Service Request graph are the actual number of requests. This graph provides similar information to last year as Council has a new reporting system capable of greater distinction between service requests. A number of minor requests have not been included in this graph as they were either not significant or not relevant to Council business. The Days to Completion graph is shown as a percentage of the total requests received by Council.



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There has been an increase in service requests for road related matters which can be directly attributed to the wetter conditions experienced throughout the year and the flood events of November/December 2010. Tree requests are down marginally which indicates the improved health of the trees due to wetter conditions. Water meter issues are also down due to a meter replacement program being initiated commencing with the older meters in town. This program will be continued. Complaints for overgrown land have increased significantly which is to be expected with the experienced weather conditions.

0

10

20

30

40

50

60

70

80

90

0 - 7 Days

8 - 14 Days

15 - 21 Days

22 - 28 Days

28+

CARSResponse /Completion Times

2007/08

2008/09

2009/10

2010/11



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SERVICES FOR PEOPLE WITH DIVERSE CULTURAL AND LINGUISTIC BACKGROUNDS

Cootamundra Shire Council area has a total population of 7,315 according to the Australian Bureau of Statistics figures from the 2006 Census. Of that population 3.6% of persons identified themselves as being Aboriginal, Torres Strait Islander or both, which is somewhat higher than the Australian average of 2.3%. In the 2006 Census, English was stated as the only language spoken at home by 96.2% of persons usually resident in Cootamundra (A) (Local Government Area). The most common languages other than English spoken at home were: Cantonese 0.2%, Vietnamese 0.1%, Italian 0.1%, Afrikaans 0.1% and Dutch 0.1%. Despite what may on the surface appear to be large percentages in comparison to State averages, there is no substantial ethnic group that is represented in the Cootamundra Shire, except for the Bimbadeen Aboriginal Evangelical College. Council has enhanced its ties with the local indigenous community by assisting in the establishment of a Reconciliation Group and the release of a Statement of Commitment to Indigenous Australians. Council has also supported proposals for a remembering place for the children who where residents of Bimbadeen and has provided ongoing support for local indigenous art and crafts. Council is presently involved in the organisation of the 100 Year commemoration event to mark the establishment of the Cootamundra Girls Home at the Bimbadeen site in 1912.

DONATIONS & CONTRIBUTIONS Section 356 of the Local Government Act, 1993 permits Council to contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions. Those groups or persons that benefited from donations included Cancer Patients Assistance Scheme, Cootamundra Wattle Guides, Boy Scouts, Southern Sports Academy, Soroptomists International, Rotary Christmas Party and Circus for Special Children, Snowy Hydro SouthCare, TAFE Presentations, Immune Deficiency Foundation, Stockinbingal Fair and Bowling Club and sundry other charities. The total amount expended in accordance with section 356 was $6,375.46.



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PRIVATE WORKS Section 67(2) of the Local Government Act, 1993 permits Council to subsidise the cost of works carried out on private lands subject to certain conditions. Council did not undertake any works under section 67(2) of the Local Government Act, 1993 during 2010/11. Council did however undertake private road works for the Cootamundra Nursing Home for which an approved fee was charged.

HUMAN RESOURCE ACTIVITIES

The following Human Resources activities were undertaken in the 2010/11 Financial Year: Recruitment – Thirteen vacant positions were successfully filled in the 2010/11 Financial Year. Seven of these positions were in the Works and Services Section, of which three were able to be advertised and filled internally with sufficient appropriately qualified staff showing interest in applying for the vacated roles. The Facilities and Services Section advertised a total of four positions. Two Parks and Gardens vacancies in the Facilities and Services section were offered as full-time traineeship opportunities, addressing the regional skills shortage of qualified Parks and Gardens tradespeople as identified in Council’s Workforce Management Plan. Council also recruited an Apprentice Mechanic, further demonstrating its commitment to skilling young people within the community. The remaining position vacant was in the Development Services section. Job Re-design in the Facilities and Services Section - Several positions within the Facilities and Services Section underwent review in order to address some work inefficiencies and to prepare for future staffing requirements for the proposed Swimming Pool Complex developments. Responsibilities and duties have been re-allocated to make two permanent full-time Recreation Officers positions in order to staff the Swimming Pool and Sports Stadium with these roles to support and complement each other. The duties of the Cemeteries Attendant, Cleaner/Ranger and Building Services Attendant (Town Hall Caretaker) have also been re-allocated to make the work of these positions more effective and efficient. These positions will be monitored carefully over the next 12-24 months to ensure desired outcomes are achieved. Workforce Management Planning – Documentation of a formal Workforce Management Plan as part of the Integrated Planning and Reporting framework. Consultative Committee – The committee has been very active in engaging participation and consultation with regard to the review of the Salary System, policies and job re-design.



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Salary System Review – The review of the Salary System continued. The revision of Position Descriptions including identifying Position Responsibilities, Duties, Selection Criteria and Salary Progression criteria for six (6) Salary Steps was completed for all Outdoor positions (a total of 34 Position Descriptions). The Salary System Policy has been reviewed and re-written and a Policy and Procedures developed for the Assessment of Staff Competency and Performance. The review of Position Descriptions for all indoor staff positions was also commenced. Competency Reviews – In accordance with the reviewed Salary System Policy, Competency and Performance Assessments were conducted for all of the outdoor staff totalling 38. Individual training plans have been developed for consideration in future Training Budgets. Training – Learning opportunities have been provided for staff at various levels of the organisation to meet induction, health and safety, employee skill development and personal development requirements.

COMPANIES IN WHICH COUNCIL HELD A CONTROLLING INTEREST Council did not hold a controlling interest in any company.

RATES AND CHARGES WRITTEN-OFF Council has traditionally not reported small or insignificant write-offs, however at the 2008/09 annual audit, Council’s auditors suggested that staff document and report all write offs throughout the course of the year. Accordingly, it is hereby reported that during the course of 2010/11 Council wrote off a total of $5,257.17 in rates and charges, which have been summarised below:



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Reason for Write Off Amount Small Interest Write Offs due to receipting errors and small debts owing $144.75 High Water Consumption (by resolution of Council) $1,993.49 Interest as per arrangement with Community Organisation (by resolution of Council) Nil Various Interest and Legal Fees unrecoverable $749.38 Various Rates and Charges unrecoverable $2,369.55 Total Write Offs 2009/10 $5,257.17

The two write offs were completed by resolution of Council, both of which were for high water consumption, one being for $1022.95 the other for $970.54. The other write offs were of a much smaller value, and were written off by office staff in order to reduce small debts owing and interest payable. In addition, some rates and charges were written off as they were deemed unrecoverable due to the circumstances of the levying and the individual ratepayers involved.

EQUAL EMPLOYMENT OPPORTUNITY The objective of council’s Equal Employment Opportunity (EEO) Management Plan, which was adopted in May 1995, is to demonstrate management and organisational commitment to EEO in order to ensure that Council and its employees have an understanding of EEO principles and an awareness of issues relating to EEO management. This is intended to eliminate and ensure the absence of discrimination in employment on the grounds of race, sex, marital status and physical impairment, and to promote equal employment opportunity for women, members of racial minorities and physically handicapped persons. The General Manager is council’s EEO Co-ordinator. Responsibility for discussion and implementation of EEO issues is shared between the EEO Co-ordinator, the Workplace Consultative Committee and the Directors and staff of the Council. Specific tasks identified within the EEO Management Plan are:

• The creation of a Policy Statement with regard to EEO (adopted Feb 1997). • Identify the appropriate means of workplace communication (ongoing). • Review of all relevant Council literature to ensure conformity with EEO principles (ongoing). • Survey of Council staff regarding EEO statistics and evaluation of EEO understanding (ongoing). • Review advertising policy, procedures, selection criteria, testing and interview questions to ensure conformity with EEO principles (completed Jun 1998).



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• Negotiate amendments to position statements/descriptions as appropriate (completed May 1998). • Review job evaluation/performance appraisal to ensure it is non-discriminatory in content and administration (ongoing). • Develop a policy for handling of grievances regarding EEO (ongoing). • Ensure that all persons involved with the interview and selection process receive appropriate EEO training (ongoing). • Training plans for employees involved in the recruitment, selection, promotion and grievance processes include appropriate EEO components and strategies

(ongoing). • Ensure that effective EEO awareness courses are available for all employees (ongoing).

Council is committed to the implementation of the above initiatives on an ongoing basis reviews all of its EEO policies, plans and actions to ensure that each of the initiatives are achieved.

DELEGATED FUNCTIONS

The following bodies exercised functions delegated by Council:-

BODY FUNCTION Cootamundra Showground Users Committee Care, control and management of Cootamundra Showground Wallendbeen Hall Committee Care, control and management of Wallendbeen Hall Stockinbingal Hall Committee Care, control and management of Stockinbingal Hall Bradman Birthplace Management Committee Care, control and management of the Bradman’s Birthplace Museum and Memorabilia

Cottage Beach Volleyball Committee Control and management of Beach Volleyball Annual Competition held in February Cootamundra Sports Leadership Committee Control and management of Sports Leadership Weekend – March each year Cootamundra Heritage Centre Committee Care, control and management of the Cootamundra Heritage Centre Cootamundra Concert Band Committee Control and management of Cootamundra Concert Band Cootamundra Community Arts and Cultural Centre Committee Care, control and management of the Cootamundra Community Arts and Cultural Centre. Wallendbeen Stationmasters Residence Care, control and management of the Wallendbeen Stationmasters Residence Muttama Creek Regeneration Group Control and management of projects regarding the regeneration of Muttama Creek and

the sourcing of funds to undertake projects



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GOVERNMENT INFORMATION (PUBLIC ACCESS) ACT 2009

In accordance with s.125 of the Government Information (Public Access) Act, 2009 it is hereby reported that no formal open access information requests were received by Council for the period 1 July 2010 to 30 June 2011 and no matters were pending from the prior period. Review of Release of Government Information Under s.7 (3) of GIPA Cootamundra Shire Council has reviewed the type of information held by Council that should be made publicly available and is satisfied that all such information is currently available to the public. This is reflected in the fact that no formal access applications have been received by Council which indicates that the public has access to all the information held by Council that is in the public interest to be made available. The review was conducted through discussions with senior staff and managers to consider any recently available information not previously considered and/or in existence, and through a thorough analysis of customer surveys that are available throughout the year in soft and hard copies and are reviewed annually. Number of Applications Received During 2010/11 No formal access applications were received during the 2010/11 reporting period nor were there any withdrawn applications. Number of Applications Received During 2010/11 and Refused As no formal access applications were received, none were refused during the 2010/11 reporting period, either wholly or partly, because the application was for the disclosure of information referred to in Schedule 1 to the Act.



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Completed Annual Report Tables for the 2010/11 Reporting Period TABLE A: Number of Applications by Type of Applicant and Outcome Access

granted in full

Access granted in part

Access refused in full

Information not held

Information already available

Refuse to deal with application

Refuse to confirm / deny whether information is held

Application withdrawn

Media

Nil Nil Nil Nil Nil Nil Nil Nil

Members of Parliament Nil Nil Nil Nil Nil Nil Nil Nil

Private sector business Nil Nil Nil Nil Nil Nil Nil Nil

Not for profit organisations or community groups


Members of the public (application by legal representative)


Members of the public (other)




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TABLE B: Number of Applications by Type of Applicant and Outcome Access

granted in full

Access granted in part

Access refused in full

Information not held

Information already available

Refuse to deal with application

Refuse to confirm / deny whether information is held

Application withdrawn

Personal information applications


Access applications (other than personal information applications)


Access applications that are partly personal information & partly other


TABLE C: Invalid applications No of applications

Reason for invalidity Nil

Application does not comply with formal requirements (section 41 of the Act) Nil

Application is for excluded information of the agency (section 43 of the Act) Nil

Application contravenes restraint order (section 110 of the Act) Nil

Total number of invalid applications received Nil

Invalid applications that subsequently became valid applications

TABLE D: Conclusive presumption of overriding public interest against disclosure: matters listed in Schedule 1 to Act



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Number of times consideration used

Overriding secrecy laws Nil

Cabinet information Nil

Executive Council information Nil

Contempt Nil

Legal professional privilege Nil

Excluded information Nil

Documents affecting law enforcement and public safety Nil

Transport safety Nil

Adoption Nil

Care and protection of children Nil

Ministerial code of conduct Nil

Aboriginal and environmental heritage Nil

TABLE E: Other public interest considerations against disclosure: matters listed in table to section 14 of Act



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Number of occasions when application not successful

Responsible and effective government Nil

Law enforcement and security Nil

Individual rights, judicial process and natural justice Nil

Business interests of agencies and other persons Nil

Environment, culture, economy and general matters Nil

Secrecy provisions Nil

Exempt documents under interstate Freedom of Information legislation Nil

TABLE F: Timelines

Number of applications

Decided within the statutory timeframe (20 days plus any extension) Nil

Decided after 35 days (by agreement with applicant) Nil

Not decided within time (deemed refusal) Nil

Total Nil

TABLE G: Number of applications reviewed under Part 5 of the Act (by type of review and outcome)



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Decision varied Decision upheld Total

Internal review Nil Nil Nil

Review by Information Commissioner Nil Nil Nil

Internal review following recommendations under section 93 of Act

Nil Nil Nil

Review by ADT Nil Nil Nil

Total Nil Nil Nil

TABLE H: Applications for review under Part 5 of the Act (by type of applicant)

Number of applications for review

Applications by access applicants Nil

Applications by persons to whom information the subject of access application relates (see section 54 of the Act)

Nil



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PARTNERSHIPS, CO-OPERATIVES, JOINT VENTURES

RIVERINA REGIONAL LIBRARY Cootamundra Shire Council is a foundation member of the Riverina Regional Library (RRL), together with Coolamon, Greater Hume, Gundagai, Junee, Lockhart, Temora, Tumut and the City of Wagga Wagga. The RRL consists of 13 stationary library branches and one mobile library/telecentre that serves 28 communities. The RRL was established in 1978, and has grown from its initial membership through the admission of four additional Councils. RRL has for some years been considered a leader amongst regional libraries. It has participated in a number of statewide projects, been represented on various State Library of New South Wales committees, contributed to the development of policy and other documentation at the State level, and introduced a range of service and technology innovations. RRL has also taken a lead role regionally, and has instigated a number of collaborative training initiatives with other libraries in the South-West Zone as well as acting as a “mentor” for smaller libraries in the Zone. The central resources and local libraries are designed to respond to individual citizens and organisations. Each library attempts to meet citizen’s information needs for daily life, work, learning, leisure and to provide access to published records of our culture. To these ends, the libraries collect relevant resources, organise them and promote their use in these communities. A detailed description of the Riverina Regional Library, its structure and its activities can be found at http://rrl.nsw.gov.au/

http://rrl.nsw.gov.au/



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SOUTH EAST WEIGHT OF LOADS GROUP

Council is a member of the South East Weight of Loads Group which was formed to ensure that road pavements are protected against overloaded vehicles in the South Eastern Region of New South Wales. The Group enforces the weight of loads restrictions within the participating local government areas. Council administers the investment of this group, being their unexpended funding, at a fee of 0.25%.

SOUTH WEST REGIONAL WASTE MANAGEMENT GROUP In February 2002 Council resolved to join the South West Regional Waste Management Group (SWRWMG). SWRWMG’s objective was to procure a reliable and environmentally friendly landfill site that would service the member Councils into the future. The Member Councils include Boorowa, Cootamundra, Gundagai, Harden, Tumut, Tumbarumba, Yass and Young. SWRWMG was successful in its objective and signed long term contracts with the operator of the Bald Hill Quarry near Jugiong to use the previous quarry pit as a landfill site. The EPA has approved the site as a landfill site and all infrastructures relating to the site was been constructed by the SWRWMG. The Bald Hill Landfill site has approximately 25 years remaining life at current dumping rates. Cootamundra Shire Council transferred 4,111 tonnes of waste to this facility during 2010/11, which is slightly more than last year and is an unexpected and disappointing result considering that Council implemented its central business district recycling program at the commencement of this financial year. This problem was experienced by all councils in the SWRWMG and as a result the SWRWMG determined to appoint a contracted Waste Officer to undertake further education programs relating to waste management and minimization.

SOUTH WEST SLOPES ZONE RURAL FIRE SERVICE

This Council is a member of the South West Slopes Zone Rural Fire Service, which comprises the councils of Cootamundra, Harden, Boorowa and Young Shires. The Group controls the obligations of each of the Councils under the Rural Fires Act, 1997 and jointly employs a Fire Control Officer and four other personnel to co-ordinate the activities of the group. Both positions are based in the township of Harden and utilise the services of an extensive radio network to maintain contact with the volunteer Bushfire Brigades. A detailed description of the South West Slopes Zone, its structure and its activities can be found at http://www.southwestslopes.rfs.nsw.gov.au/

http://www.southwestslopes.rfs.nsw.gov.au/



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RIVERINA EASTERN REGIONAL ORGANISATIONS OF COUNCILS Cootamundra Shire Council participates with fifteen (15) other councils in the Riverina Eastern Regional Organisation of Councils. The activities of this group fall into three main areas namely resource sharing initiatives, identifying regional solutions for local problems and lobbying activities. Council has benefited from this participation through resource sharing, group purchasing and by collective representation and various other activities. A detailed description of REROC, its structure and its activities can be found at http://reroc.com.au/about

NATIONAL COMPETITION POLICY

Competitive neutrality is a principle that is part of the national competition policy which is being applied to government businesses at all levels throughout Australia. The framework for the application of national competition policy is found in the NSW State Government “Policy Statement on the Application of National Competition Policy to Local Government”. It was developed in co-operation with the Local Government and Shires Associations. The principle of competitive neutrality is based upon the concept of a ‘level playing field’ between persons competing in a market place, particularly between private and public sector competitors. Essentially, the principle is that Council should operate without net competitive advantages over other businesses as a result of its public ownership. Compliance with the principle is required unless it can be demonstrated that the costs of implementation outweigh any benefits for the community. In relation to Councils, it is accepted that some business activities will have a significant impact. A threshold of $2M annual sales turnover/ annual gross operating income has been chosen by the NSW State Government as a reasonable measure of economic significance for the purpose of applying a corporatisation model and pricing requirements. Businesses over this threshold are called Category 1 businesses. A council’s business activities may be significant in a local or regional context, regardless of the $2M threshold for adoption of specific requirements when council conducts a cost/benefit analysis of its activities when determining compliance with National Competition Policy. Business activities under the threshold are called Category 2 businesses. Council must have sound reasons for any decision it comes to. An actual or potential competitor of a council business may make a complaint if it believes that it is being adversely affected through a failure to adopt competitive neutrality. Councils are required to establish a complaints handling mechanism for competitive neutrality issues and the Department of Local Government will also have a role in receiving complaints.

http://reroc.com.au/about



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Councils also are required to apply full cost attribution in relation to Category 1 businesses, but may determine not to apply them to Category 2 businesses. Full cost attribution includes taking into the financial reporting system tax equivalent payments, debt guarantee fees and return on capital. Tax equivalent payments arise from the fact that Council’s do not pay income tax, therefore the equivalent cost of such a tax should be taken into account when determining pricing for a business. Debt guarantee fees arise from the fact that Council’s tend to get a better rate of interest on borrowings than the private sector, therefore a market rate equivalent is to be applied and a subsidy recognised against the business activity. Return on capital investment should be taken into account when determining costs and setting pricing. Cootamundra Shire Council has conducted a cost/benefit analysis of all the business activities that it undertakes and has categorised the following activities as coming within the defined categories for National Competition Policy. Water Supply Category 2 business Sewerage Services Category 2 business Council has no Category 1 businesses. A complaint handling mechanism is in place with all complaints of any nature being recorded and competitive neutrality complaints being a category of complaint lodged. To date no complaints have been received that relate to competitive neutrality. Separate internal financial reporting has been established for the above two businesses and integrated into Council’s main financial reporting system. Council has determined not to adopt full cost attribution for its Category 2 businesses as it is not practical to do so. Subsidies made to the businesses, should they exist, are identified and included into the financial reporting system. The businesses identified comply with all the regulations that apply to the private sector for those categories of businesses. Council is required to report separately within its financial reports the businesses identified through National Competition Policy. This commenced in the 1999/2000 financial year.

COMMUNITY STRATEGIC PLAN As a Group 1 council, Cootamundra Shire Council adopted its Community Strategic Plan on June 15, 2010 to cover the period 2010 to 2020. The Community Strategic Plan below was developed through an extensive community consultation process involving 24 individual workshops and employing the principles of the Integrated Planning and Reporting system. As a result of this process Council adopted its Community Strategic Plan at Council Minute Number 08/06/10 after the mandatory public exhibition period. The Community Strategic Plan is due for review in the 2012/13 financial year after the Local Government General elections in September 2012.



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During the first year of operation of the Community Strategic Plan (2010/11) Council had intended to initiate proceedings in the following areas but were unsuccessful. • Infrastructure – Indoor swimming facility and an upgrade to the Town Hall • Services – lack of water pressure in some parts of Cootamundra

The reason for the inability to initiate these projects is indicated in the table below.

Community Strategic Plan Project Comment Indoor Swimming Facility Unsuccessful s.508a application. Project now divided into 2 stages. Stage 1 to

commence 2012, Stage 2 commencement unknown due to lack of funding Town Hall Upgrade Unsuccessful s.508a application. Design of the project has been completed but

project will depend on future funding applications. Lack of Water Pressure to some areas of Cootamundra Project investigated however the solutions do not have a sound cost/benefit ratio at

present. Further investigations required. All other planned projects for 2010/11 have either been designed, commenced or have been completed. Cootamundra Shire Council’s Community Strategic Plan can be found on Council’s website at http://cootamundra-new.local-e.nsw.gov.au/images/documents/cootamundra/mig/323281-CommunityStrategicPlan2010-2020.pdf

http://cootamundra-new.local-e.nsw.gov.au/images/documents/cootamundra/mig/323281-CommunityStrategicPlan2010-2020.pdf

http://cootamundra-new.local-e.nsw.gov.au/images/documents/cootamundra/mig/323281-CommunityStrategicPlan2010-2020.pdf



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COMPANION ANIMALS Council has lodged its pound data collection return with the Department on the 29th July, 2011. A copy of this return is on the following few pages. Council has no record of any dog attacks during the past twelve months. During 2010/11 Council spent $26,100 in the Companion Animal Control function. Public education programs continue to be conducted through the local paper with regard to Companion Animal control regulations and a ‘Pound Puppies’ segment in the paper finds new owners for disowned pets thereby reducing the number of euthanased animals each year. Council promotes Cootamundra as a dog friendly town and encourages the desexing of animals. Throughout National Desexing Month, Council assists both local Veterinary Hospitals. 73 animals were desexed during the month of July. Lifetime registration costs the owner $150 but if they have the animal desexed, lifetime registration will only cost the owner $40. Council has two designated off leash areas that cater for most dog owners within the town boundaries. These areas are serviced with dog tidy dispensers, providing owners with disposable tidy bags for animal cleanup. Department of Local Government Survey of Council Seizures of Cats and Dogs 2010/2011 Full Report sent 29th July, 2011 (Doc No. 140591) Summary There were no animal deaths in the pound.

http://www.hdwallpapers.in/wallpapers/cute_dogs-1600x1200.jpg



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FINANCIAL STATEMENTS AND AUDITORS REPORT A complete set of Council’s Financial Statements for 2010/2011 together with the Auditors report is available as a separate document from the Council’s web site and can be downloaded at http://cootamundra-new.local-e.nsw.gov.au/images/documents/cootamundra/Council/Accesstoinformation/annual%20financial%20statements%20ye%201011.pdf A paper copy can be obtained or viewed by contacting the Cootamundra Shire Council during normal office hours.

http://cootamundra-new.local-e.nsw.gov.au/images/documents/cootamundra/Council/Accesstoinformation/annual%20financial%20statements%20ye%201011.pdf

http://cootamundra-new.local-e.nsw.gov.au/images/documents/cootamundra/Council/Accesstoinformation/annual%20financial%20statements%20ye%201011.pdf