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Contracts and Grants
Accoun tingElizabeth Chavez
Financial Accounting and Controls
Natalie Garkusha
Payroll Controls and Timekeeping Integration
Crystal Parkinson
Accoun ts Receivable and Banking ServicesKirsten Wechl ing
BFS Business SystemsTracy Okamura
University of California, Berkeley
Controller’s OfficeDecember 2019
Elizabeth ChavezController (Interim)
Rosemarie RaeAssociate Vice Chancellor& Chief Financial Officer
Accoun ts Payableand TravelDan Parnas
Executive AssistantKristina Lisle
University of California, Berkeley
Accounts Payableand Travel
Pay cycle product ion and check printing
Payment stops, reissues,
returns, rushes
Outgoing ACH/Wire
Relocation
Travel Advances
Vendor SupportSusan CookPam Tabron
Rachel JensenBrian Chapman
Vendor invoice inquiry help desk
Customer support
(marketing/education, communications)
Tax withholding rev iew
1099 generation
New supplier set-up
Supplier record updates
Supplier r isk compliance
Last updated: March 2020
Administrat ion and cardholder support for UC's physical procurement and travel cards
Oversight and audit of procurement card transactions
Payment Plus administration and vendor support
Administrat ion of UC's Expense Card program
Payables OperationsLorane Washington
Erecka DunnYenny Tjandra
Invoice review and data entry for voucher creation
Exceptional transaction
clearing (monitor cXML/Transcepta invoices, resolve unmatched or rejected items)
Reimbursement and invoice scanning
Payables/T&E Operations
Wil liam Litteral
Outgoing Payables OperationsCarie SaxtonGloria SmithEllen Wilson
Projects/Recon ClearingLaura Pan
Dan ParnasDirector
Review and clear balance sheet reconciliations
Journal entr ies
Sales and use tax review
Unit performance metrics
Special projects
T&E OperationsDonna Duncan
Agnes DeGuzman
Procurement Card ProgramJeff Kent
Vendor and Payment Suppo rtKel ly Boyette
Travel and Entertainment reimbursement transaction review
Connexxus, Direct Bill, and Direct Entry program coordinat ion
Procurement Card ProgramRichelle Cristi
University of California, Berkeley
Accounts Receivableand Banking Services
Deborah ClarkMelissa Cunningham
Darin FosterAaliyah JonesSeth Hubbard
System AdministrationPam CreasonJohn Aczon
Faculty Home Loans Student Institutional Loans
Nominique ChicoMiriam Hudson
Kwan Kim
Credit Card CoordinationTimi Adegbite
Bi lling and Payment Operations
Nicole Delhomme
Review and clear balance sheet reconciliations
Journal entr ies
Unit performance metrics
Special projects
Student AR system transaction quali ty assurance (produce invoices and statements, reports, create customers, maintain item/product codes, SME testing, account maintenance, payment application)
Customer support
(marketing, education, account inquir ies, user training)
CDS administration. System securi ty, SME testing
Faculty home loan program coordinat ion
Student institutional loan issuance (loan document production, disbursement creation, receivables creation, document retention)
Loan servicer relationship / new institutional loan program setup
Perkins/HPSL/Institutional Loan administration, counseling and collections
Bad debt recovery for non-student accounts (aging review, collection contact, promise-to-pay, collection agency assignment)
Merchant coordination (account set-up, business process consul tation, advise departments regarding credi t card acceptance policy)
Campus PCI compliance
Customer support (liaison with One Stop Student Service center, escalated inquiries, communication, web text)
Bad debt recovery for student accounts (aging rev iew, collection contact, promise-to-pay, collection agency assignment)
Third-party sponsored student program administration
Bankruptcy review
Campus bank deposit coordinat ion and processing
Incoming ACH/Wire claiming
AR payment posting (student
and non-student)
Petty cash / research subject pay card coordination
Last updated: January 2020
Reconciliat ion Clearing / Data AnalysisHui Xie
Kirsten Wechling Director
Contracts & GrantsJulio Rodriquez
Contracts & GrantsVarun Bhatnagar
Contracts & GrantsEsther Chang
Mark RoderickStefan FanThess Solis-vacant-
Enrique FernandezJohn Lee
S. Martin Mustafa-vacant-
Katelyn BarrettPhillip LarkinMarina Lum
Sharon Wang
University of California, Berkeley
Contracts and Grants Accounting
New award and modification set-up in PeopleSoft Contracts and Grants module
New award and modification budget review and upload
Interim and final financial reports/Indirect cost exception
Invoicing (non LOC)
Coordinate special invoicing requirements
Maintain award information in PeopleSoft Contracts and Grants module (e.g., No Cost Extension)
Fiscal compliance with sponsor, agency and UC guidelines
Cost sharing review and reporting
Departments and sponsors i ssue resolution
Communications related to post-award financial administrat ion
Service delivery
Award closeout
Inactivating funds
Review and update CGA procedures and manuals
Paul CarterWendy NokesAlison Wong-vacant-
Paul Howl
Contracts & GrantsLove Joy Sevilleja
Marrecio ColemanReggie Santa Cruz
Glenda SmithJulia Salvacion
LOC Invoicing & Draw Down
Holly Xu
Invoicing, LOC drawdowns, post invoices to website
Online invoicing
System access tracking
Last updated: December 2019
Accounts ReceivableTina Yang
Bhakti Jinjuwadia
Accounting & Reporting
Sravani Duggirala
Accounting & Financial Analysis
Michelle Teoh
RA 2-vacant-
Quarterly variance analysis
Internal controls for CGA
AVCFC Budget
AVCFC HCM maintenance
Balance sheet review and reconciliation
UAR/AR WIP reporting
SEFA/CAFP report maintenance
System Management Administrator
Process documentation
Fiscal year-end close
Fund inactivation
Contracts & Grants Accoun ting Manager
Natalia Lau(interim)
Contracts & Grants Manager
Lynne Coulson
Contracts & Grants Manager
Katie Hudson
Accounting & ComplianceVictoria Wu
Elizabeth ChavezDirector
AR aging
Statement of accounts to sponsors
Receivables collections
Research requests and respond to inquiries
Year-end financial reporting - bad debt review
Review and monitor suspense and credit balances
Update accounts receivable policies and procedures
Check receipts
AR cash deposits & application
Validation query reporting
[email protected] du departmental email
External and internal audit coordination
Effort Reporting System
Post-award compliance monitoring
Month-end close including data validations
Fiscal year-end close
[email protected] departmental email
[email protected] departmental email
Deficit clearing
Intercampus requests for reimbursement and reporting
Quarterly Federal Cash Transaction verifications
IRR monitoring and collection
Intercampus Financial Control recon review
Membership and Caltrans overhead distributions
Review, monitor, and adjust for GAEL insurance assessment
CIEE management fee distribution
Fiscal year-end close
STIP refunds to DHHS
[email protected] departmental email
Late payroll cost transfer review
Financial reporting & data analysis
GL to PC reconciliations and monitoring
Fiscal year-end close
BFS PC systems- Testing- Monitoring- Maintenance-Train ing- Reconciling
Sponsored award statistics
Reporting and AnalysisSonali Wickramasinghe
___
Janet HuiLeo ShevyakovChris TokarskiJoseph Wong
Plant Accounting andAnalysis
Sandra Carnero___
James CooneyHossai Necko
-vacant--vacant-
Journal entry processing (including bank fees, al l plant funds-related, depreciation)
Account analysis and reconciliation (including cash, capital assets)
Chart of account maintenance-plant
CAAN maintenance
Debt financing draws
IRS declarations for external financing
State capital appropriation claims
Year-end financial reporting and schedules
Financial statement external audit support
Financial accounting analysis of third
party capital t ransactions
Campus support ([email protected])
Internal Controls, Compliance,and Reconciliation
Yohei Azuma___
Amanda CaiMario EstrellaJenny Huynh
Account analysis and reconciliation (including revenue/expense variation analysis)
Chart of account maintenance- agency, current, loan)
Al locations (AFC, IDC on non C&G funds, STIP)
Bill ing (LBNL, International House, HHMI)
Mapping to UCOP COA
Special state appropriation claims
Financial statement preparation
Monthly and fiscal close coordination
Year-end financial reporting and
schedules
Financial statement external audit support
Campus support ([email protected])
Account analysis and reconciliation (including payroll, loan, clearing accounts)
UC Path project (certain GL-related business processes and interface)
Central deptid analysis and monitor ing
Related organization and component unit analysis
Financial accounting analysis of complex transactions (other than capital transactions)
University of California, Berkeley
Financial Accountingand Controls
Last updated: January 2020
Reconciliat ion and AnalysisAriana Lightner
___
Marissa OrtegaTammee Tan-vacant-
Journal entry processing (including Intercampus, ITOF)
Account analysis and reconciliation (including receivables, payables, intercampus, etc.)
External audits reporting
DFL/SAR controls monitor ing
Division certificat ion and management rep coordinat ion
Unrelated business income tax and other tax related issues
Financial statement external audit support and coordination
Campus support ([email protected] and [email protected])
Natalie GarkushaDirector
Payroll System
Release coordination
System and production maintenance
PPS access and security
PPS ad-hoc reports
Page Center access and inquiries
Daily System checkout
CalTime Timekeeping System
Access
Respond to Service Now tickets
Trouble shoot system issues
System configuration
Change Request Management
Upgrades and releases
Testing and validation
Approval reminder notifications
System approval sign off
Friendly N ame Applicat ion
Access and System maintenance
Change Management
UCPath
181/618/185 file submission and error triage
Payroll Escalation and Foreign Tax Compliance
Customer Service Window Service
GLACIER documentation
Foreign tax payments
Legacy PPS Troubleshooting & Adjustments
UCPath pay escalation
Instant Pay Card Special Handling
Special Projects (Payroll review and analysis)
PPS Overpayment netcalcs
Audit and Report ing
Journal adjustments
Inter-campus transfers
Over 120 PET
Billing journals
PPS Check reissuance
Imputed Income
GL Accounts review
Payroll records & data requests
FICA review and adjustments
1042 remittance and reporting
Payroll Escalation andForeign Tax Compliance
Debby Haskell
Audit and ReportingJerri Rausse
University of California, Berkeley
Payroll Controls and Timekeeping Integration
Pay Analysis/Customer Service
Shanmei Yue
Foreign Tax Compliance
Sofia NekmalPayroll Taxes/MLA’s
Anne Sato
Postdoc Billed Direct/ Imputed Income
Katy Lai Nei Chung
Last updated: February 2020
Systems
PPS/CalTime/Friendly N ame ApplicationTheron GinnKristina Ruiz
Crystal ParkinsonDirector
University of California, Berkeley
BFS Business Systems
FIS Grants
Anoop Hirdani
Tracy OkamuraDirector
Last updated: January 2020
System Access Review
BFS security
SARA request system
General ledger module
UCOP reporting
Month end close coordinat ion
Chartfields
Combo edit maintenance
Batch interfaces – journals
HCM interface
BIB S module
Accounts payable module
Batch interfaces – vouchers
BearB uy interface to AP/PO
Supplier interfaces
Grants, contracts, projects and
commitment control modules
Phoebe interface
CBR processing
PPS Payroll Suspense Clearing
AR, billing, and eBill modules
Bill ing interfaces
Invoice formats
Aging and dunning processes
Bill ing and AR month end close
New bil ling and AR business.unit setup
UCPATH Integration for employee data
CGA Month end close
Effort Report ing Interfaces
Maintenance patching
Unit and Regression Testing
System Implementations and upgrades
Special Projects
Communications and Change Management
FIS SecurityBarbara Scullion
FIS F inancialsChanden Deep
FIS ProgramGopi Margam
AP AnalystBhumika Jasani
GL AnalystRichard BurgeMauricio Sosa
-vacant--vacant-
Grants AnalystTeja Pichikala
Neeren SharmaFenny Teng
Rajesh Koppanathi-vacant-
Digital
Communicatio ns Specialist
Roy McNeill
Automated Testing
FIS SecurityJustin Whitmer
Requirements gathering & modifications
Query writ ing
System documentation
UCPath ChartField and COA Validation Interfaces
Campus applicat ion integrations
Business process improvement and mapping
