CONTROL AGENCIES POLICIES AND PROCEDURES MANUAL REVISED 08/03 PAGE 7-2
CONTROL AGENCIES POLICIES AND PROCEDURES MANUAL
7.1.1 Policy Terminology
The following terms are used throughout the policies and outlined in sections 7.2
through 7.7 of this manual.
Automated Disbursement (AD) - The AFS paper check that is printed and issued for a valid
obligation of the state to a vendor.
Backup Withholding - Thirty and one half percent withheld from a vendor’s payment because
they failed to render a valid Taxpayer Identification Number (TIN), did not provide a (TIN) at all,
or payments were under-stated. This withholding ensures that certain taxpayers report all taxable
receipts on their tax returns.
Check Cancellation (CX) - This document cancels payments written in ISIS. This document is
used by the State Treasurer’s Office to reschedule or cancel PV documents.
Cleared (C) - This alpha character is used on the WREC table to inform the user that the check has
been cleared through the bank.
Credit Memo - A payment voucher that is used to record overpayments to vendors or credits for
goods that were ret