Contractor OH&S Performance Report - Infrastructure ... 4.4 Const OHS... · Web viewContractor OH&S Performance Report 65 Context The Planning and Capital Development Guidelines (PDG)

Planning and Development Guideline

4.4 Construction Health and Safety

Capital Projects and Service PlanningAugust 2009

Document Control

Prepared by

Checked by

Approved by

Version No.

Date

Mark Davy Ben Gelnay Leanne Price V1 20 08 09

Revision V2 13 06 11

Disclaimer

The guideline is part of a series prepared by Capital Projects & Service Planning (CPSP). It has been produced to assist in the process of undertaking Department of Health (DH) major capital projects for the health care services sectors. Other users of the guideline are responsible for the outcome of the application and the DH will not retain any obligations regarding their use in whole or part.

The DH does not accept any liability to any person for the information or advice (or the use of such information or advice) which is provided in this guideline or incorporated into it by reference. The information is provided on the basis that all persons accessing the information undertake responsibility for assessing the relevance and accuracy of its content.

Departmental consultants are to ensure facilities developed/redeveloped meet Whole-of-Government Regulations, Legislations, Codes, Acts and associated Departmental Standards and Policies.

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Contents

1 Context iv2 Introduction 53 Legislation and compliance 64 Contractor OH&S Management System 105 Contract Specifications 116 Tender Evaluation 147 Contract Management 168 Model OH&S Specification Clauses 229 Tenderer Questionnaire 2810 Review of Questionnaire 3111 Review of Health & Safety Coord Plans 3612 Contract Inspection Checklists 3713 Non Conformance Report Form 4414 Contractor OH&S Performance Report 65

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1 Context

The Planning and Capital Development Guidelines (PDG) are intended as a practical guide to provide CEOs, Directors, Senior Managers and Boards of Management together with staff, consultants and contractors with assistance in planning, organising and implementing capital investment projects.

The guidelines are to apply to all public projects under the jurisdiction of DH regardless of size, cost, complexity and source of funds.Use of the guidelines is intended to ensure that projects enhance service delivery through: facilitating good governance and enhancing managers

understanding of their responsibilities including addressing key issues, risks and decisions;

assisting projects completion within scope, time, cost and quality objectives;

complying with Government policy and statutory requirements; adding value to projects and to ensure best use of Government

funds and minimise risk associated with the procurement of major capital

investments.

The guidelines should be referred to as a tool to help ensure the development achieves its objectives. It is expected projects comply with the requirements set out in the guidelines. If this is not practicable, it will be necessary to meet the intent of the guidelines.

Additional Government requirements for the planning and development of major DH capital investment are contained in the Gateway procedures and can be located at:

http://www.dtf.vic.gov.au

The Capital Development Guidelines can be found on the Internet at the following address: http://www.capital.health.vic.gov.au/capdev

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http://www.capital.health.vic.gov.au/capdev

http://www.dtf.vic.gov.au/

2 Introduction

This guideline is intended to provide relevant and practical guidance to ensure health and safety requirements are integrated into all stages of capital works projects.

The guideline provides information on ensure health and safety requirements for all major capital investment projects from design and documentation to the tendering and construction stages.

During the course of all capital investment projects, it is important that documentation be provided to the principal to the contract and the PCG to assist with their governance responsibility. Their responsibilities together with roles of the Principal Contractor, the consultants and CPSP are also set out to:

o assist in making decisions or providing endorsements or facilitating the other roles associated with good management of health and safety requirements;

o provide key issues for action and

o provide the auditable trail of discussions, decisions and other actions affecting the design and procurement of public works and services.

The Principal may delegate selected aspects however cannot contract out of their responsibilities. Examples have been set out together with the person delegated with responsibility for actioning the issue.

Other requirements regarding the tender selection process and contract administration are located in the accompanying text and templates.

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3 Legislation and complianceLegislation and Other Compliance PublicationsThe principle legislation is the Occupational Health and Safety Act 2004Secondary legislation includes: Occupational Health and Safety (Combined) Regulations 2007 Equipment (Public Safety) Act 1994 Equipment (Public Safety) Regulations 2007 Dangerous Goods Act 1985 Dangerous Goods Regulations 2005

Codes of PracticeThere are Codes of Practice relevant to Occupational Health and Safety in capital projects. They may be obtained from the WorkCover websites, specifically referring to: Code of Practice (No. 13) – Building and Construction Workplaces Code of Practice (No. 14) – Demolition Code of Practice (No. 3) – Workplaces Code of Practice (No. 19) – Plant Code of Practice (No. 8) – Trenching Code of Practice (No. 24) – Hazardous Substances Code of Practice (No. 25) – Manual Handling Code of Practice (No. 27) – Dangerous Goods Storage and Handling

Objectives of the Occupational Health and Safety Act 2004 are:(a) to secure the health, safety and welfare of employees and other

persons at work; and(b) to eliminate, at the source, risks to the health, safety or welfare of

employees and other persons at work; and(c) to ensure that the health and safety of members of the public is

not placed at risk by the conduct of undertakings by employers and self-employed persons; and

(d) to provide for the involvement of employees, employers, and organisations representing those persons, in the formulation and implementation of health, safety and welfare standards

Duties of EmployersThe duties of employers under the Act are: (Selective extracts from the Act)An employer must, so far as is reasonably practicable, provide and maintain for employees of the employer a working environment that is safe and without risks to health.provide or maintain plant or systems of work that are, so far as is

reasonably practicable, safe and without risks to health; make arrangements for ensuring, so far as is reasonably practicable,

safety and the absence of risks to health in connection with the use, handling, storage or transport of plant or substances;

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maintain, so far as is reasonably practicable, each workplace under the employer's management and control in a condition that is safe and without risks to health;

provide, so far as is reasonably practicable, adequate facilities for the welfare of employees at any workplace under the management and control of the employer;

provide such information, instruction, training or supervision to employees of the employer as is necessary to enable those persons to perform their work in a way that is safe and without risks to health.

Notes:

1. A reference to an employee includes a reference to an independent contractor engaged by an employer and any employees of the independent contractor.

2. The duties of an employer extend to an independent contractor engaged by the employer, and any employees of the independent contractor, in relation to matters over which the employer has control or would have control if not for any agreement purporting to limit or remove that control.

3. Part 5.1 of the OHS Regulations recognises the unique nature of Construction Contracts and specifically allows for the appointment and authorisation of a Principal Contractor to manage and control the construction workplace. On behalf of the Principal, consultants are to include provisions in the contract for the appointment and authorisation of the Principal Contractor through the Special Conditions to AS 2124 contracts.

An employer must, so far as is reasonably practicable—monitor the health of employees of the employer; andmonitor conditions at any workplace under the employer's management

and control; andprovide information to employees of the employer (in such other

languages as appropriate) concerning health and safety at the workplace, including the names of persons to whom an employee may make an enquiry or complaint about health and safety.

An employer must, so far as is reasonably practicable—keep information and records relating to the health and safety of

employees of the employer; andemploy or engage persons who are suitably qualified in relation to

occupational health and safety to provide advice to the employer concerning the health and safety of employees of the employer.

An employer must ensure, so far as is reasonably practicable, that persons other than employees of the employer are not exposed to risks to their health or safety arising from the conduct of the undertaking of the employer.

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Duties of the Principal to a Construction Project are:The Principal to a construction contract is required to exercise such care and take such steps as are practicable in the circumstances to avoid a foreseeable risk of death or injury.

It is important that the Department or Agency be able to demonstrate due diligence in attempting to meet health and safety obligations when engaging Contractors. This may be achieved by taking steps that are reasonable in the circumstances to see that a competent Contractor with relevant experience is engaged; and that the Contractor and its employees carry out the work in safe premises, using proper and safe plant and substances, employing systems of work that are safe and include adequate instruction, training and supervision.

To fulfil their obligations, the Principal should: Use experts to advise and prepare the project documentation Identify any health and safety information in their possession. This

may include specific infection control issues, issues related to Juvenile Justice, the presence of asbestos containing materials and issues related to research and treatment facilities, which may include radiation etc.

Ensure incorporation of health and safety information into project documentation through the Designer and Specifier, and if required, provide a special briefing on site specific issues to the contractor before work commences.

Ensure that tenderers are advised through the tender documents that Occupational Health and Safety is an important criterion in the evaluation of Tenders

Require that selection processes confirm that Tenderers acknowledge in their tender, their health and safety obligations

Appoint a Principal Contractor for the construction work performed for or on behalf of the owner, and authorise the Principal Contractor to manage or control the workplace to the extent necessary to discharge the duties imposed on a Principal Contractor under subdivision 2 Duties of Principal Contractor of part 5.1 Construction, of the OHS Regulations 2007

Require the Contractor to provide site-specific safety plans and safe work method statements (SWMS) for all high risk activities and to keep them up to date and available on site at all times

Require health and safety to be reviewed regularly on site by the Contractor; at all site meetings, and be reported at Project Control Group meetings

Responsibilities of DesignersThe OHS Act now covers the role of Designers, such as Architects and Engineers. The Act requires that Designers responsibility is to ensure that buildings and workplaces are safe for the purpose for which they are designed. They are to retain records showing how they have identified and deal with risks as part of their duties as a designer. In

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those instances where the contractor supplies designs or shop drawings, as part of the contract, the same obligations and conditions shall apply.

Designers must consider all locations of the building and site being designed and consult with representatives of the future workers who will use those locations; about the tasks and activities to be performed at each location. Each location must be so designed that it will be a safe workplace. In consulting with representatives of the future workers, designers must endeavour to seek out workers at the level who will use the location. It will not be adequate to limit this consultation to management representatives!

As well as designing workplaces to be safe for operational requirements of day-to-day users, they must also be designed to be safe for occasional users, such as those people who inspect, service, maintain or clean plant, equipment and the building.

Role of Capital Projects & Service PlanningCapital Projects & Service Planning is responsible for the management of capital investment projects of the Department of Health, specifically for health and community services facilities and infrastructure (excludes public housing).

Capital Projects & Service Planning’s role and responsibilities include:

Prepare guidelines for capital investment by the Department of Health and agencies

Regularly report and review with Governance Bodies such as PCG’s the assessment and management of risk exposure areas of capital investment projects

Engage and manage consultants and building contractors on behalf of the Department to undertake the planning and implementation of capital projects, including meeting Health and Safety compliance requirements.

Act on behalf of the Crown in the role of Principal representative or superintendent on Departmental projects.

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4 Contractor OH&S Management System

Contractor OH&S Management System - Elements

A systematic approach is required to integrate health and safety requirements into contract management activities effectively and to fulfil obligations in relation to health and safety.There are three important stages in the contracting process.Contract and Specification

Determining OH&S Tender & Contract RequirementsEnsuring that appropriate health and safety requirements are incorporated into the contract, conditions of tender and the specification documents. Include requirements which tenderers may not otherwise be aware of, such as ongoing occupation by the Principal, access and egress restrictions, time limits for certain activities, and the presence of asbestos containing materials, soil contamination or other harmful materials.

Tender Evaluation Evaluating Tenderer OH&S Capabilities and systemsEstablishing a systematic approach to evaluating Tenderers health and safety capabilities and resources. Note, Ministerial Directions under the Project Development and Construction Management Act require OH&S to be a Key Selection Criteria for selection of contractors. This task may be simplified, if the tenderer has an accredited OHS Management System, the most common being an AS 4801 OHS Management System, or Victorian WorkCover SafetyMap system. Tenderers may also have systems pre-qualified by the Victorian, Construction Supplier Register ‘CSR’ or for tenderers active on Commonwealth Government projects, the Commonwealth equivalent. Note that contract specific requirements may not have been incorporated into a management system at tender stage

Contract Management Monitoring & Supervising Contractor OH&S PerformanceEnsuring that Contractor health and safety performance is adequately managed and monitored for the duration of the contract. The emphasis during the Contract stage should be on confirming the preventative and pro-active and corrective OH&S management by the Contractor.

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5 Contract Specifications

5.1 Contract SpecificationsThe contract specification documents are an important first stage in specifying health and safety requirements to Contractors tendering for works. By ensuring that health and safety requirements are clearly identified in specification documents, several key messages are conveyed. These are:

OH&S is an important priority to the way of conducting business, including Contractors engagement.

Contractors are required to demonstrate that they have an appropriate OH&S management system and to verify its implementation in practice, including maintaining records, and making them available to the Principal and the Superintendent.

Contractors are required to demonstrate that they comply with contract specific OH&S requirements.

Contractors are required to liaise with the host (Principal) regarding specific issues to be incorporated into the site induction.

Smaller Contractors typically have less formalised OH&S management systems, in comparison to larger contracting organisations. The Contractor management system should be sufficiently flexible to accommodate the different levels of OH&S system development. For major contracts Contractors are expected to demonstrate a higher level of development of their OH&S management system. For minor contracts Contractors are required to demonstrate appropriate health and safety competencies associated with performing the contract tasks.

5.2 Classification of Contract WorksThe decision to classify a contract as major or minor will depend on a range of factors including:

Level of risk associated with the contract. Duration of the contract. Complexity of the contract. Value of the contract.

High Risk Construction WorkSection 5.1.3 of the OHS Regulations classifies the following works as ‘High Risk Construction Works’. These works must not be performed without appropriate ‘safe work method statements’ prepared by the contractor and confirmed to be adequate in the specific circumstances of the site. Workers must be trained in the use of the safe work method statements. The 19 specified high risk areas are as follows:

where there is a risk of a person falling more than 2 metres; on telecommunications towers; involving demolition; involving the removal or likely disturbance of asbestos; involving structural alterations that require temporary support to prevent

collapse; involving a confined space; involving a trench or shaft if the excavated depth is more than 1·5 metres;

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involving a tunnel; involving the use of explosives; on or near pressurised gas distribution mains or piping; on or near chemical, fuel or refrigerant lines; on or near energised electrical installations or services; in an area that may have a contaminated or flammable atmosphere; involving tilt-up or precast concrete; on or adjacent to roadways or railways used by road or rail traffic; at workplaces where there is any movement of powered mobile plant; in an area where there are artificial extremes of temperature; in, over or adjacent to water or other liquids where there is a risk of drowning; involving diving.

For the purposes of Departmental projects, construction work on occupied facilities or facilities with specialised protocols shall be deemed High Risk Construction Work and must be managed and controlled as per the requirements of Section 5.1.3.

Level of ComplexityWhere the project involves the use of subcontracted labour the contract should be classified as major. Requirements for suitable systems of selection and supervision also apply to subcontractors used on projects.

Duration of ContractContracts that extend beyond 2 years should be classified as major and Contractors required to have formalised OH&S management systems that reflect the type of work they are performing.

Value of ContractAlthough contracts cannot be classified as major on cost alone and depending on other considerations, contracts over $250,000 are generally considered as a major contract.

5.3 Contract Specification—Health & Safety RequirementsIncorporation of health and safety requirements into contract documentation should be considered as early as possible in the specification stage.

Consultation should be undertaken with Department or Agency health and safety personnel, contract managers and other relevant personnel to ensure that relevant health and safety issues are identified and considered when preparing specification documentation.

Determining OH&S Requirements for Contract SpecificationsDifferent approaches should be considered in relation to OH&S requirements for major and minor contracts. These are outlined below.

Model OH&S Special ConditionsCPSP participates in whole of Government Construction activities, including the development of model OH&S special condition clauses to be used in all Government and Agency Contracts. These model clauses will be made available by the CPSP Project Manager. Reference should be made to OH&S Specification and Tender Document Requirements of this guideline for Model OH&S Special Condition and Contract Clauses for incorporation into major contracts. The clauses cover

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compliance, management systems, risk assessment, reporting, incident notification and non-compliance.

Tenderer OH&S Management System QuestionnaireThe Tenderer OH&S Management System Questionnaire is to be incorporated with tender documents for all major contracts. The questionnaire is to be completed by Tenderers and submitted as part of their tender to enable evaluation of their health and safety competency. For minor works contracts, the questionnaire may only be avoided if pre-qualified tenderers are selected from the Department of Infrastructure -Construction Supplier Register.

Health and Safety Coordination PlansGuidelines for preparation of a Health and Safety Coordination Plan are contained in section 5.1.17 of the OH&S Regulations. The completed Health and Safety Coordination Plan should be inspected by the Superintendent prior to commencement of the construction work.The Health and Safety Coordination plan which must be available for inspection is to include:

A list of the names, positions and responsibilities of all persons who will have specific responsibilities for health and safety; and

The arrangements for the co-ordination of the health and safety of persons engaged to perform construction work; and

The arrangements for managing occupational health and safety incidents when they occur; and

Any site safety rules, with the arrangements for ensuring that all persons at the workplace are informed of the rules.

Specification Elements to be provided by Consultants at the Documentation StageIn general terms, the contract specification should incorporate the following contract health and safety requirements. Example clauses can be found in the Model OH&S Specification Clauses section of this guideline: Comply with health and safety legislative requirements. Demonstrate evidence of an OH&S management system. Complete the Tenderer OH&S Management System Questionnaire. Develop a Health and Safety Coordination Plan. Develop an induction and training register. Prepare Safe Work Method Statements for all high risk construction work. OH&S performance reporting. OH&S incident reporting. Establish a recording and action system for non-compliance.

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6 Tender Evaluation

The evaluation of Tenderers health and safety capabilities and systems is an important consideration in the selection process and should be included as a selection criterion in the Selection Report. This stage provides the opportunity to:

Evaluate and verify the Tenderer’s OH&S management system and performance.

Determine the Tenderer’s understanding of the OH&S requirements of the specification.

Review how the Tenderer will manage OH&S issues associated with the contract works and services (i.e. with particular regard to the Health and Safety Coordination Plan and Safe Work Method Statements for high risk construction work).

A Selection Panel comprised of the Consultant, Agency Personnel, and supported by the Departmental generally undertakes the Tender Evaluation process. The Tender Evaluation process involves several stages:

Evaluation and verification of Tenderer’s OH&S System. Review of Health and Safety Coordination Plan Review of typical Safe Work Method Statements to control risks

6.1 Evaluation and Verification of Tenderer’s OH&S SystemA systematic approach is required to the evaluation and verification of the Tenderer’s OH&S system. The Selection Panel should include the following steps:

Review of completed Tenderer OH&S System Questionnaires. Examination of Tenderer’s OH&S management system documentation,

(manuals, procedures, safe work method statements, training/competency records).

Verification of the operation of the Tenderer’s OH&S management system. Undertaking interviews with Tenderers to clarify particular issues and areas

where more information is required.

The Tenderer is to demonstrate the active implementation and operation of their OH&S management system by providing the following records to the Selection Panel:

Health and safety audits: Copies of completed audit reports, details of audits undertaken. This will be particularly applicable to tenderers having undertaken large contracts, and tenderers with accredited OH&S management systems.

Hazard inspection records: copies of completed hazard inspection reports showing corrective actions undertaken. Examples may include records of regular ‘site safety walks’ by the site OHS manager in conjunction with worker representatives, and sometimes the contract Superintendent or an OH&S Consultant.

Plant maintenance and inspection records: evidence of completed maintenance logs, pre-start daily safety inspections etc.

Safety meetings: evidence of minutes of meetings, meeting schedules, personnel involved. These meetings are often called ‘Tool Box Meetings’.

Incident investigation: evidence of completed incident investigation reports.

Training and induction: records of health and safety training and induction programs, competency certificates, qualifications and evidence that workers have been trained in the use of applicable safe work method statements.

Review of Health and Safety Coordination PlanSections 5.1.16 & 5.1.17 of the OH&S Regulations require that a health & safety coordination plan must be prepared before construction work commences, and that it must be monitored, maintained and kept up to date by the Principal Contractor. The plan must include the following and be available for inspection at all times:

a list of the names, positions and responsibilities of all persons who will have specific responsibilities for health and safety; and

the arrangements for the co-ordination of the health and safety of persons engaged to perform construction work; and

the arrangements for managing occupational health and safety incidents when they occur; and

any site safety rules, with the arrangements for ensuring that all persons at the workplace are informed of the rules.

Note: At the tender evaluation stage, prior to commencement of work on site, the tenderer will not have a site specific Health and Safety Coordination plan, but should be able to produce typical examples.

Review of Typical Safe Work Method Statements (SWMS) to Control RisksSection 5.1.5 of the OH&S Regulations requires that a Safe Work Method Statement is documented for all high risk construction work, and that it:

identifies work that is high risk construction work; and states the hazards and risks to health or safety of that work; and sufficiently describes measures to control those risks; and describes the manner in which the risk control measures are to be implemented.

Note: Safe Work Method Statements may have other names, such as Job Safety Analysis (JSA) etc. The name is not important, so long as it meets the requirements for a SWMS. Preparation of an asbestos control plan in accordance with OH&S Regulation 4.3.69 is taken to be preparation of a SWMS. SWMS’s must be retained on site. At the tender evaluation stage, prior to commencement of work on site, a tenderer will not have prepared site specific SWMS’s but should be able to produce typical examples. OH&S Regulation 5.1.7 provides the hierarchy of controls which must be used for the control of risks within the SWMS.

7 Contract ManagementThe Principal is responsible for appointing a ‘Principal’ Contractor and authorising the principal contractor to manage or control the construction workplace.

Where the Principal has some management control over the construction workplace, such as where construction works occur on an occupied site, the Principal has a legal obligation to monitor and supervise the activities of, and interactions between the Principal Contractor’s and the Principal’s workers (such as staff and sub-contractors) and the public, with regard to health and safety, irrespective of whether the contract is major or minor.

In order to perform this function, the Principal must appoint a Contract Superintendent and may for large or complex contracts also engage an OH&S Specialist Consultant. On occupied sites, the Principal should also involve it’s own OH&S Management Representative and OH&S Staff Representative/s.

The Superintendent’s Representative, and all consultants and CPSP Project personnel who may visit the construction work place from time to time must have: Access to the contract documents and specifications. A good understanding of the health and safety requirements set out in the

contract documents. Access to other documents referred to in the contract, eg: Health and Safety

Coordination Plan, Safe Work Method Statements and the OH&S records of the Contractor.

Adequate contract supervision training and appropriate health and safety knowledge and skills relevant to the contract. The minimum acceptable OH&S training will be Construction Induction Training enabling registration to perform construction work,(includes the ‘Foundations for Safety Red Card’), plus completion of the Contractor’s OH&S Site Induction.

It is desirable for the Superintendent to have higher OH&S Qualifications, such as a Certificate 3 in OH&S, or access to a specialist OH&S consultant if required. The Monitoring of Contract OH&S section which follows, should however be manageable by a Superintendent with the minimum OH&S qualifications for most contracts.

7.1 Monitoring of Contract OH&S The Superintendent is responsible for monitoring the contractor’s compliance with the contract, including the OH&S aspects of the contract. The Superintendent does not have authority to assume management control of the construction workplace. The emphasis of monitoring by the Superintendent should be to ensure that the contractor has systems in place to manage and control safety in the construction workplace in accordance with the contract. Aspects of this control include the following:

Site Signage. The Health and Safety Coordination Plan, monitored, maintained and kept up to

date by the contractor, including systems for the identification and management of non-conformance, risks or incidents and training regarding site safety rules.

Site Induction for site personnel including sub-contractors, the Superintendent and other consultants, delivery personnel, the Principal or Principal’s Representative/s and other site visitors. If the Superintendent is not requested by the contractor to undergo induction, the Superintendent should immediately issue an OH&S non-conformance notice to the contractor. Any site visitor who is not registered (or taken to be registered) to perform construction work under OH&S Regulation 6.2 must be escorted at all times while on the site.

Safe Work Method Statements for all high risk construction activities.

Note: The main records which evidence this control may include, Site Induction & Training Registers, Site Safety Inspection (or Walk) observations and resulting controls, and minutes of Safety Meetings (or Tool-Box Meetings). Some other records are also listed below.

A higher level of monitoring may be required in special circumstances such as works undertaken in occupied facilities and particularly in facilities with special requirements eg custodial or secure facilities.

Monitoring may also need to be targeted to specific key elements of a contract, for example: Contract start-up: ensuring that suitable systems and procedures are in place

and the workplace is appropriately established. High-risk or complex activities: monitoring conformance with safe work

method statements and procedures and other risk control measures. High level of interaction with other parties: review of co-ordination and

notification systems operating at the workplace. Introduction of new plant, equipment or systems of work: may require

special monitoring of control procedures.

Monitoring of Contractor Activities Includes:Regular review by the Superintendent or Superintendent’s Representative of Contractor health and safety documentation. This may involve review of:

Induction records Plant and equipment maintenance/inspection records Health and safety inspection reports Risk assessment documents Employee training/competency records Safety meeting minutes.

Regular review by the Superintendent or Superintendent’s Representative of Contractor health and safety performance. This shall include review of: Accident/incident reports Third party reports or complaints Review of monthly OH&S performance reports

Ensuring that corrective action is taken where non conformance is identified by the Superintendent or Superintendent’s Representative: Issuing of non-conformance report Reviewing and confirming that corrective action is implemented Issuing formal notice (i.e.: site instruction) when action is not taken within a

reasonable timeframe

The Superintendent or Superintendent’s Representative incorporating health and safety issues as part of regular contract review meetings. This should include: Health and safety as a comprehensive agenda item Safety inspections undertaken after/before site meetings Health and safety issues considered as a high priority in relation to overall

contract performance.

Incorporating reports on Contractor health and safety performance as a standard agenda item for Project Control Group meetings. Refer to Contractor OH&S Performance Report.

Site MeetingsRegular site meetings are an important means for the Superintendent to monitor the OH&S performance of the contractor. Health and Safety should be a comprehensive agenda item for each meeting.

At First Site Meeting, as a minimum, confirm that the contractor is maintaining management and control of OHS and has:A Health & Safety Coordination Plan for the site — you should be shown this as

part of your site-specific safety induction. Site signage showing the name and contact details of the contractor and those

people responsible for health and safety, and other safety related information.OHS manual, including OHS Policy signed by contractor’s senior management

representative.Sufficient meal and shelter facilities, toilets, washing facilities and drinking water

and other amenities for use by the contractor, construction workers and the Superintendent and other consultants.

At Subsequent Site Meetings, as a minimum, confirm the Contractor is maintaining its OHS Management and Control Plan. Request details of current works being undertaken, upcoming works and how the contractor will ensure health and safety.

Inspect records of recent Safety Inspections (or Site-Safety-Walks):

Safety Inspections must be conducted by the contractor’s senior management representative and at least one employee representative at regular intervals, at least fortnightly but more frequently if appropriate for the level of activity on site.

Site-safety-walks observe whether works are being undertaken safely; using correct procedures, equipment and tools.

Confirm that observations have been recorded — usually on a standard checklist from the contractor’s OHS manual.

Confirm that issues have been addressed. Confirm that site amenities are being maintained in hygienic condition.

Workplace InspectionsThe Principal demonstrates their fulfilment of obligations in relation to Contractor Health & Safety by monitoring the standard of workplace safety and compliance with the contract and the Contractor’s OH&S systems. Inspection programs undertaken by Contractors are a key element in monitoring the health and safety standards of the Contractor’s operations and play a significant role in identifying health and safety issues before they result in injury or damage at the workplace. The Superintendent or Specialist OH&S Consultant may wish to accompany the Contractor on Workplace Inspections from time to time.

Contract Inspection ChecklistsUse by the Superintendent of the Contract Inspection Checklists allows the systematic review of health and safety issues relevant to the contract activities.

Sample Contract Inspection Checklists are provided as part of this Guideline for use if the Superintendent of Specialist OH&S Consultant undertakes health and safety inspections of Contractor operations from time to time. The checklists are designed to consider a broad range of general health and safety issues in the workplace and should be modified as required to include specific safety aspects associated with the contract.

Responsibility for Carrying Out InspectionsThe Contractor has a duty of care as an employer to provide and maintain a safe workplace and consequently has an important responsibility to conduct workplace inspections on a regular basis. A team comprising management and employee representatives should generally undertake the inspections. The Contractor should make available copies of health and safety inspection reports for review when requested.

Although not required to be expert in all matters The Superintendent or other Consultants appointed to represent the Principal shall check that the Contractor has adequately fulfilled their health and safety obligations, as far as they can reasonably establish. The Superintendent shall raise with the Contractor any health and safety issues that come to their attention through their inspection and monitoring of Contractor operations.

Where the Superintendent or OH&S Consultant participates in inspections these should be conducted in conjunction with a representative of the Contractor to enable discussion and resolution of issues as they are identified. The Superintendent or Consultants may seek input from specialist health and safety staff to be available during and after the inspection to give advice on health and safety issues.

Frequency of InspectionsThe Principal Contractor shall establish an inspection schedule prior to the commencement of the contract.

For large complex projects it may be appropriate for the Contractor to undertake daily health and safety inspections. Weekly or fortnightly health and safety inspections are likely to be more practicable for smaller simpler contracts with lower associated risk. It is good practice for the contractor to inspect the safety practices of new sub-contractors to the construction workplace on a daily basis for

the first few days. Daily pre-start safety inspections may be required for particular high-risk plant, equipment and processes.

Contract RecordsEffective contract management requires a systematic approach to record keeping. Relevant health and safety records retained by consultants provide documentary evidence of the Principal’s due diligence in relation to the health and safety of Contractors. These records are particularly important in situations where the Contractor is in breach of health and safety requirements or a significant incident or accident occurs as a result of activities performed by the Contractor.

The Superintendent and other Consultants on behalf of the Principal are to notify the Contractor promptly of any breach of health and safety they identify. Breaches should be notified using a non-conformance report. Refer to Non Conformance Report Form. The Contractor must take immediate action to rectify the breach and must document the remedial actions taken. The Superintendent on behalf of the Principal should retain a copy of the report and documented remedial action undertaken by the Contractor.

Other relevant health and safety records that should be retained by the Superintendent or OH&S Consultant on behalf of the Principal include: Contract documents Health and Safety Coordination Plan Safe Work Method Statements for high risk construction work Minutes of Site Meetings where Health and Safety should be a comprehensive

agenda item Health and Safety Inspection Reports Minutes of Safety Meetings Incident Investigation Reports Monthly OH&S Performance Reports Non-conformance Reports and Corrective Actions Photographs and Test Results Site Instructions and Diary Notes

Relevant health and safety documents should be consolidated and retained in the contract file. These are important documents that may be required even some time after the contract has been completed.

7.2 Contractor Performance ReportingOn a Monthly basis, and at the completion of the contract, the Superintendent is to complete and retain on file a Contractor OH&S Performance Report. Monthly reports should be submitted to PCG meetings. Refer to Contractor OH&S Performance Report.

8 Model OH&S Specification ClausesThe following section outlines model clauses relating to OH&S requirements, to be incorporated into the specification and tender documents. The requirements should then be specifically incorporated into the contract. This can be easily achieved by a suitable clause in the contract that references the OH&S specification requirements.

8.1 Special Conditions of Contract for AS2124 ContractsThe Following Special Conditions of Contract Clause has been approved by the Construction Contracts Advisory Panel ‘CCAP’ of the Victorian Government. It is to be included in all contracts.

55 Principal Contractor

55.1 This clause shall apply to the Contractor unless otherwise provided pursuant to clause 56. The Principal acknowledges that the appointment of a Principal Contractor does not abrogate the obligations of the Principal under the Occupational Health and Safety Act 2004 (Vic).

55.2 The Principal hereby appoints the Contractor as the Principal Contractor in accordance with regulation 5.1.14(1)(a) of the Occupational Health and Safety Regulations 2007.

55.3 The Contractor hereby acknowledges and accepts the appointment as Principal Contractor and agrees to carry out and discharge the obligations of a Principal Contractor contained in the Occupational Health and Safety Regulations 2007 and accepts all liability in respect thereof.

55.4 The Principal hereby authorises the Contractor to manage and control the Site to the extent necessary to discharge the duties imposed on a Principal Contractor by the Occupational Health and Safety Regulations 2007 for the period commencing from the date the Contractor takes possession of the Site and ending on the Date of Practical Completion. Furthermore, the Contractor acknowledges that its responsibilities as Principal Contractor continue (or resume) for any Works undertaken prior to the date the Final Certificate is issued. The Contractor hereby acknowledges and accepts that the management and control of the Site afforded by the Principal is sufficient to allow the Contractor to fulfil the obligations of a Principal Contractor.

55.5 The Contractor undertakes to promptly upon request by, or on behalf of, the Principal demonstrate that the obligations of a Principal Contractor under the Occupational Health and Safety Regulations 2007 have been, and will continue to be met, including providing evidence of measures taken to achieve compliance.

In this clause Principal Contractor has the meaning given to that term in regulation 5.1.14 of the Occupational Health and Safety Regulations 2007 and Construction Work has the meaning given to that term in regulation 5.1.2 of the Occupational Health and Safety Regulations 2007.

56 Principal Contractor where the Contractor has Comcare insurance

56.1 This clause shall apply to the exclusion of clause 55 in the event that the Contractor is licensed to self insure under the Safety, Rehabilitation and Compensation Act 1988 (Cth) and is therefore covered by the Occupational Health & Safety Act 1991 (Cth) (the Commonwealth OHS Act) rather than the Occupational Health & Safety Act 2004 (Vic) (the Victorian OHS Act) and the Occupational Health & Safety Regulations 2007 (Vic) (the Victorian OHS Regulations)

56.2 The Principal hereby appoints the Contractor as the Principal Contractor in accordance with regulation 5.1.14(1)(a) of the Victorian OHS Regulations.

56.3 The Contractor hereby acknowledges and accepts the appointment as the Principal Contractor and agrees to strictly comply with the terms of the Victorian OHS Act and the Victorian OHS Regulations and do all things necessary and in a manner which ensures that the Contractor satisfies the obligations of a Principal Contractor under the Victorian OHS Regulations which apply, or which, but for the Commonwealth OHS Act, would apply.

56.4 The Contractor hereby acknowledges and accepts that it has the management and control of the Site necessary to discharge the duties imposed on a Principal Contractor by the Victorian OHS Regulations for the period commencing from the date the Contractor takes possession of the Site and ending on the date a Certificate of Practical Completion is issued pursuant to clause 42.5 of the General Conditions.

Furthermore, the Contractor acknowledges that it will have the necessary management and control of the Site to discharge the Principal Contractor duties during any period that it performs Construction Work on the Site during the Defects Liability Period.

56.5 The Contractor undertakes to:

(a) immediately comply with directions on safety issued by any relevant authority or by the Principal;

(b) indemnify and hold harmless the Principal against any loss suffered by the Principal which may arise as a result of any breach by the Contractor of the Victorian OHS Act or the Victorian OHS Regulations; and

(c) promptly upon request by, or on behalf of, the Principal demonstrate that the obligations of a Principal Contractor under the Victorian OHS Regulations have been and will continue to be met, including providing evidence of measures taken to achieve compliance.

In this clause Principal Contractor has the meaning given to that term in regulation 5.1.14 of the Occupational Health and Safety Regulations 2007 and Construction Work has the meaning given to that term in regulation 5.1.2 of the Occupational Health and Safety Regulations 2007.

8.2 Additional OH&S Contract Clauses required by the Department

1 General Occupational Health & Safety RequirementsThe Department is obligated to provide and maintain, so far as is reasonably practicable, a working environment for its employees and members of the public, that is safe and without risk to health. As a condition of this contract, the Department requires that any Contractors or subcontractors that may be engaged to perform a service on its behalf will at all times identify and exercise all necessary precautions for the health and safety of all persons including Contractor employees, Departmental or Agency employees and members of the public who may be affected by the services.The Contractor will inform itself of all occupational health and safety policies, procedures or measures implemented or adopted by the Department, Agency and/or the occupiers of any premises at or within which the Contractor will perform works under this contract. The Contractor will comply with all such policies, procedures or measures; and in the event of any inconsistency, will comply with such procedures or measures as they produce the highest level of health and safety.

2 Legislative ComplianceThe Contractor must manage and control the construction workplace in accordance with the contract and must comply with and ensure that its employees, subcontractors and agents comply with any Acts, Regulations, Local Laws and By-laws, Codes of Practice, Australian Standards and Departmental OH&S Policy and Procedures which are in any way applicable to this contract or the performance of the services under this contract.

3 Contractor OH&S Management Systems

The Contractor must when requested by The Superintendent, submit a complete copy of their company OH&S management system documentation which must include as a minimum requirement: OH&S policy and objectives Health and Safety Coordination Plan, including Organisation structure & responsibilities Safe Work Method Statements or other safe work practices and procedures OH&S training and induction systems and records OH&S auditing & inspection procedures and records OH&S consultation procedures and outcomes OH&S performance monitoring and reports

Optional Requirement to Subclause 3The Contractor must provide evidence of certification of their OH&S management system. The minimum level of certification is SafetyMAP Initial Level Achievement or equivalent established by independent audit by the Victorian WorkCover Authority or other recognised certifying body. If the Contractor does not maintain certification of their OH&S management system as required in this contract the Principal may terminate the contract.

4 Tenderer OH&S Management System Questionnaire[To be incorporated in Conditions of Tender]Tenderers shall complete the Tenderer OH&S Management System Questionnaire and incorporate the completed document with their tender submission. Tenderers who do not complete the questionnaire shall be ineligible for selection. Tenderers will be required to verify their responses noted in the questionnaire by providing evidence of their ability and capacity in relevant matters. By submission of the tender and questionnaire the Tenderer acknowledges and confirms as accurate all details contained in the questionnaire and any verifying documents.

5 Safe Work Method Statements (SWMS) Required for High Risk Construction WorkAll high risk construction work as defined by Clause 5.1.3 of the OH&S Regulations 2007 shall be controlled by the prior preparation of, and use of Safe Work Method Statements, using the hierarchy of risk control measures contained in Clause 5.1.7 of the OH&S Regulations 2007. The SWMS must be reviewed and if necessary revised to ensure safe systems of work. If there is non-compliance with a SWMS or any indication that risk control measures are not adequately controlling the risks to health and safety, the work must stop and not resume until the statement is complied with or reviewed and if necessary revised.

6 Health and Safety Coordination PlanPrior to commencing the works under the contract the Contractor shall submit to The Superintendent a Health and Safety Coordination Plan specific to the contract and works.

7 OH&S Performance ReportingThe Contractor must when requested by the Principal provide evidence of ongoing performance of the Contractor’s OH&S management system. Without limiting the requirements of this obligation, the Contractor shall provide the following information on a monthly basis in the form of a Contractor OH&S Performance Report:

Details of current and upcoming work and the details of the Safe Work Method Statements which will be employed to control risks for high risk construction work Number of lost time injuries Working days lost due to injury Current status of any injured personnel, damaged property or environmental damage or pollution Status of the implementation and outcomes of corrective actions undertaken as a result of OH&S inspections and risk assessments Status of OH&S management system audits undertaken

The OH&S Performance Report shall be submitted by the Contactor using the Contractor Monthly OH&S Performance Report Form.

The Contractor shall when requested by The Superintendent provide reports on OH&S inspections, audits or assessments undertaken during the course of the contract.

8 Incident NotificationIf the Contractor is required by the Occupational Health and Safety Regulations 2007 or by any other regulations to give any notice of an accident or incident occurring during the performance by the Contractor of works under the contract,

the Contractor shall at the same time or as soon thereafter as possible in the circumstances, give a copy of the notice to the Superintendent.

The Contractor must notify the Superintendent promptly of any accident, injury, property or environmental damage that occurs during the carrying out of the contract works. All lost time incidents shall be immediately notified to the Superintendent. The Contractor must within 3 days of any such incident provide a report giving complete details of the incident, including results of investigations into its cause, and any actions or strategies for prevention in the future.

9 Non ComplianceIf during the performance of works under the contract, the Superintendent informs the Contractor that it is the opinion of the Superintendent that the Contractor is:

Not conducting the work in compliance with the Contractor’s Health and Safety Coordination Plan, relevant Safe Work Method Statements, relevant legislation or health and safety procedures provided by the Department from time to time, or Conducting the work in such a way as to endanger the health and safety of Contractors employees or the Department’s or Agency’s or its Contractors’ and subcontractors’ employees, and the public. Conducting the work in such a way as to risk property, plant, equipment or materials.

The Contractor shall remedy that breach of health and safety promptly.

The Superintendent may direct the Contractor to suspend the work until such time as the Contractor satisfies the Superintendent that the work will be resumed in conformity with applicable health and safety provisions.

During periods of suspension referred to above, the Principal shall not be required to make any payment whatsoever to the Contractor.

If the Contractor fails to rectify any breach of health and safety for which the work has been suspended, or if the Contractors performance has involved recurring breaches of health and safety, the Principal may as its option terminate the work forthwith, without further obligation to the Contractor. In this event, the Principal’s liability shall be limited to payment for the work performed and costs incurred by the Contractor up to the time of termination or an earlier suspension of works.

9 Tenderer OH&S Management System Questionnaire

This questionnaire forms part of the Department’s tender evaluation process and is to be completed by Tenderers and submitted with their tender offer. The objective of the questionnaire is to provide an overview of the status of the Tenderers OH&S Management System. Short-listed Tenderers will be required to verify their responses noted in their questionnaire by providing evidence of their ability and capacity in relevant matters.

CertificationThe information provided in this questionnaire is an accurate summary of the company’s occupational health and safety management system.Company Name:Signed: Name:Position: Date:Contract DetailsContract Name Contract Number:

Yes No

Tenderer OH&S Management System Questionnaire

OH&S Policy and ManagementIs there a written company health and safety policy?If yes provide a copy of the policyComments

Does the company have an OH&S Management system certified by recognised independent authority (e.g. SafetyMAP or AS4801)

If yes provide details

Is there a company OH&S Management System manual?If yes provide a copy of the content page(s)Comments

Are health and safety responsibilities clearly identified for all levels of Management and staff?


Yes No

Tenderer OH&S Management System Questionnaire

Safe Work Method Statements, Practices and ProceduresHas the company prepared safe work method statements or specific safety

instructions relevant to its operations?If yes provide a summary listing of SWMS, procedures or instructionsComments

Is there a register of injury document? If yes provide a copy

Is there a documented incident investigation procedure?If yes provide a copy of a standard incident report formComments

Are there procedures for maintaining, inspecting and assessing the hazards of plant operated/owned by the company?


Are there procedures for storing and handling hazardous substances?If yes provide details

Are there procedures for identifying, assessing and controlling risks associated with manual handling?


OH&S TrainingDescribe how health and safety training is conducted in your company

Is a record maintained of all training and induction programs undertaken for employees in your company?

If yes provide examples of safety training records

Health and Safety Workplace InspectionAre regular health and safety inspections at worksites undertaken?If yes provide details

Is there a procedure by which employees can report hazards at workplaces?If yes provide details

Health and Safety Consultation

Yes No

Tenderer OH&S Management System QuestionnaireIs there a workplace health and safety committee?

Are employees involved in decision making over OH&S matters?If yes provide details

Are there employee elected health and safety representatives?Comments

OH&S Performance MonitoringIs there a system for recording and analysing health and safety performance

statistics including number and type of injuries and incidents?If yes provide details

Are employees regularly provided with information on company health and safety performance?


Has the company ever been convicted of an occupational health and safety offence?


Company ReferencesProvide the following information for the three (3) most recent contracts

completed by the companyLocation of ContractName and Contact details for the Principal or ClientNature of the Construction ContractLatest OH&S Performance Report for each contract

10 Review of Tenderer OH&S Management System Questionnaire

Acce

ptab

le

Not

Acc

epta

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N/A

Review of Tenderer OH&S Management System Questionnaire

Contract Name:

Contract Description:

Contract Manager:

Contractor:

Date:

OH&S Policy and Management- Company Health and Safety Policy?The Policy provided by the Tenderer is:- Signed by the CEO or equivalent- Outlines clear statement of objectives- Shows commitment to improve performance- Relevant to company operations- Reviewed on a regular basis

- Certified OH&S Management System Certification demonstrates that the tenderer meets minimum standards, verified by an independent party. These may include:- SafetyMAP (three levels of certification)- Australian Standard AS 4801- NCSA 5 star System- ISR System

Certificates available for perusal

OH&S Management System ManualThe company OH&S Manual includes as a minimum:- Occupational health and safety policy- Management OH&S responsibilities- Health & Safety Coordination Plan (template)- General occupational health and safety procedures- Safe Work Method Statements or procedures relevant to the company

operations- Public safety procedures

Acce

ptab

le

Not

Acc

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N/A

Review of Tenderer OH&S Management System Questionnaire- Induction and training procedures and records- Covers Sub-contractors and their employees- Issue resolution and OHS consultation mechanisms- Includes Emergency Response

- Health And Safety Responsibilities Health and Safety responsibilities in the company documented and comprise:- OH&S responsibility statements- Part of employee’s job description- Part of formal and informal performance appraisal- Nominated OH&S Advisers or Consultants

Line managers and supervisors formally held accountable for health and safety performance of their employees

Safe Work Method Statements, Practices and Procedures- Safe Work Method Statements The tenderer is able to demonstrate safe work procedures which:- Cover all high risk construction work- Are relevant to company operations- Contain a description of the tasks and associated hazards- Outline control measures and methods to minimise health and safety

risks- Make reference to any relevant Legislation, Codes of Practice or

Australian Standards

- Safe Work PermitsWhere relevant, the tenderer should be able to demonstrate safe work permits for the following types of work:- Work in Confined Spaces (Confined Space Entry Permits)- Hot Work (Hot Work Permit)- Lockout Permits (plant, electrical systems, steam)

- Incident reporting and Investigation Tenderer able to provide evidence of:- Incident report and investigation form- Incident investigation procedure- Evidence of completed investigation forms

- Plant SafetyTenderer has mechanisms in place for the identification of hazards, assessment of risks and the implementation of control measures associated with plant. This includes:

Acce

ptab

le

Not

Acc

epta

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N/A

Review of Tenderer OH&S Management System Questionnaire- Documented risk assessments for relevant plant or risk assessment

procedure- Copy of plant operator licences, permits- Register of plant requiring registration- List of persons responsible for undertaking plant risk assessments- Plant maintenance and inspection forms for plant- Pre-start daily safety inspection forms for plant- Plant fault reporting system and forms

- Hazardous SubstancesTenderer has provided evidence demonstrating safe handling and storage of hazardous substances- Manifest or register of chemicals used by the company- Material Safety Data Sheets for chemicals used- Safe handling procedures, including personal protective equipment- Relevant training documentation

- Manual HandlingTenderer able to demonstrate evidence of:- Documented risk assessments for manual handling hazards- Systems used to control manual handling risks (eg lifting aids, work

procedures)

OH&S Training - Tenderer able to demonstrate evidence of:- Records of training and competencies of employees (licences, permits,

certificates)- Records of ‘on the job’ training - Tool box meetings conducted- Induction training program and records

Health and Safety Workplace Inspection- Regular Inspections Tenderer provides evidence of:- Workplace inspection schedules- Completed inspection reports- Types of inspections undertaken

- Standard Inspection ChecklistsCopies of the types of inspection checklists used by the tenderer

- Hazard Reporting from TendererEvidence includes:

Acce

ptab

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Not

Acc

epta

ble

N/A

Review of Tenderer OH&S Management System Questionnaire- Documented Hazard reporting procedure and forms- Completed hazard reports

Health and Safety Consultation- Health And Safety Committee and Issue Resolution ProcessesEvidence includes records which show:- Structure of committee- Meeting schedule- Minutes of meetings- Documented issue resolution methodology

- Employees ConsultationTenderer provides evidence of:- List of employee health and safety representatives- Documented procedures for consultation dissemination of information

and maintaining currency of OH&S awareness- Employee involvement in inspection, accident investigation

OH&S Performance Monitoring- Safety Performance Statistics Evidence includes:- Reports on company health and safety representatives- Performance targets established (eg lost time injuries, person days

lost)

- Health and Safety Performance Information Evidence of information provided to employees- Records of who receives reports- Types of reports produced

- Convicted of Health and Safety OffenceIf conviction reported, determine:- Nature and circumstances of incident- Corrective actions undertaken

Comments

11 Review of Health and Safety Coordination Plans This form is to be used by the Superintendent or Consultants when reviewing the elements of the Health and Safety Coordination Plan prepared by the Contractor.

The Contractor should provide documentation referenced in the Health and Safety Coordination Plan prior to the commencement of work at the construction workplace. Where the Project Health and Safety Coordination Plan does not satisfy the requirements of the Principal the Contractor shall be notified and the appropriate modifications should be made to the Plan.

Yes No

Health and Safety Coordination Plan Review

Health and Safety Coordination Plan Elements (as per section 5.1.17 of the OH&S Regulations 2007)

- List of the names, positions and responsibilities of all persons who will have specific responsibilities for health and safety

- The arrangements for the coordination of health and safety of persons engaged to perform construction work

- The arrangements for managing occupational health and safety incidents when they occur

- Any site safety rules, with the arrangements for ensuring that all persons at the workplace are informed of the rules.

12 Contract Inspection ChecklistsAn important element of the contract management process is undertaking inspections of the work and documenting the status of OH&S performance. The frequency of inspections will depend on a range of criteria, which will be determined by the Contractor but as a minimum should occur fortnightly. Daily inspections may be warranted for large and complex contracts. The Superintendent may choose to accompany the contractor on some of its workplace inspections.

The following Contract Inspection Checklists have been designed to be simple and relevant to the specific contract. The checklists will provide a simple record for use by the Contractor as the basis of its supervision program and by The Superintendent as part of their monitoring role. The contractor may wish to use its own version of the checklists. If remedial action is required this should be noted against the particular item and notes can be made as to what action is necessary.

These checklists have been prepared from various Construction Safety Notices for Builders & Building Trades Contractors by WorkSafe Victoria. They are not an exhaustive set of checklists, and users are encouraged to add to them to suit particular needs.

More detailed information and guidance can be obtained from WorkSafe Victoria; The Master Builders Association; The Housing Industry Association; The Civil Contractors Association and from other Trade Specific Associations; and various documents such as, the Safety notices from which these checklists have been prepared, WorkSafe Guidance Notes, OHS Regulations and Codes or Practice.

This document may be copied or shared with colleagues.

Its various uses may include assistance/guidance/prompts for: Superintendent assessments of Contractor’s Safe Work Practices Contractor’s Site Safety Walks/Inspections/Toolbox Meetings/OHS Self

Assessment OHS Auditor’s of Construction Projects

Checklist Compliance Comments

Site Establishment ChecklistIs site secureAdequate amenities provided for workers & SuperintendentFirst Aid & emergency systems in placeExisting grounds & buildings checkedAdequate safety signs & notices

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postedCorrect registers & forms on siteSite induction program & recordsSafe Work Method Statements for all high risk construction workHas an OHS representative been electedSafety needs for whole job identified (job specific SWMSs)

Hazardous Substances Checklist Are hazardous substances used on siteAre Material Safety Data Sheets on siteTraining & information providedRisk Assessment conductedRecords kept

Dangerous Goods Checklist Are dangerous goods usedAre flammable & combustible liquids storedIs LPG usedAre welding sets usedAre explosives used

Work Permit ChecklistConfined Spaces PermitHot Work PermitServices Impairment Permit

Certification & Qualifications Checklist Site registerScaffolders hold correct certificatesDogmen & riggers hold correct certificatesCrane & hoist operators hold correct certificatesForklift operators hold correct certificatesEarthmoving equipment operators hold correct certificatesWelders hold appropriate qualification cardsPlumbers & electricians licensedTrainees under adequate supervisionAccess to certificate assessors for trainees

Public Safety Checklist

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Complied with local government requirementsSite secureTraffic properly managedPublic protected from dust & debrisWork in public space properly managed

Personal Protection Checklist Worker PPE needs identifiedPPE signs posted where necessaryAdequate PPE providedWorkers understand need for PPEWorkers trained to use of PPEPPE being adequately monitoredPPE inspected & replaced as necessaryPPE needs reviewed

Demolition ChecklistBuilding checked for asbestosAll services identifiedPower & gas disconnectedFire services availableDemolition sequence plannedDemolition tools & equipment used safelyWorkers protected from fallsPublic properly protectedRigging work done safelyAre suspended floors safe for loads

Trenching & Excavation Checklist All underground services locatedEarthmoving plant used safelyWorkSafe notified (1.5 Metres +)Workers protected from trench collapse (1.5 Metres +)Are confined space precautions neededAre people safeguarded from falling into excavationsSafe access to trenches & shaftsObserver present when worker below groundOpen excavation regularly inspected

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Formwork & Trenching ChecklistFalsework system properly designedFalsework properly constructedFormwork laid safelySteel fixing undertaken safelyWall & column shutters safely lifted & properly securedConcrete pumps used safelyKibbles used safelyConcrete vibrators used safelyConcretors working safelyFormwork stripped safely

Electrical Hazards ChecklistSwitchboards properly constructed & set up (tested & tagged monthly)Circuits, portable equipment, plant & tools protected from earth leakageCorrect GPO’s being usedPortable outlet devices suitableCabling protected from mechanical damagePower tools & leads in safe condition (tested & tagged quarterly)Certificates of electrical safety issuedHave RCD’s been testedPortable generators suitableLeads set out safelyPlant & temporary structures a safe distance from power linesOverhead power lines dis-connected or fitted with tiger tailsElectrical installation & repair work undertaken safely

Scaffolding Checklist Scaffolding costs allowed in priceScaffolders properly certifiedScaffolding strong enough for loadsScaffolding stableScaffold protects workers & other peopleSafe access to every scaffold platformScaffolds safe distance from power linesScaffolders working safelyScaffold users working safelyScaffolds regularly inspected

40

Powered Mobile Plant ChecklistOperators certified or qualifiedOperator trained in particular machinePlant registered with WorkCoverPlant properly maintained, checked & servicedPlant fitted with reversing beepersRoll-over protective structuresFalling object protective structuresPlant operated safelySafety harnesses used as necessaryUnattended plant secure

Roofing ChecklistSafe access to roof areasExisting roofs checkedWorkers protected from falling off edgesWorkers protected from falling from incomplete roofsWorkers protected from falling through skylights & penetrationsPeople protected from dangers of falling materialsRoof workers tools & equipment used safelyRoof workers have appropriate footwearRoof workers protected from UV & glare

Bricklaying Checklist Sufficient space set aside for deliveriesCement mixers used safelyBricklayers scaffolds properly constructedBricklayers using scaffold safelyBarrow hoists properly set-up & used safelyBrick cleaning being done safelyBricklayers protected from UV rays

Fit-out & Finishing ChecklistTools & equipment used safelyPPE being used where appropriateMobile scaffolds used safelyLadders used safelyManual handling tasks done safely

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Tilt Panel & Steel Erection ChecklistRiggers properly certifiedErection sequence properly plannedSufficient craneageCranes correctly sited & set upErectors working safely @ heightsStructural members correctly securedMulti-crane lifts done safely

Injury Management Checklist Can injured workers be kept workingReturn to work plansInjured workers offered suitable employmentDisputes resolved on return to work

Workers Compensation Checklist The correct WorkCover premiumSubcontractors have correct WorkCover premiumWorkCover poster displayedInjury registerWorkCover claim forms availableWorkers claims acceptedProperly paying injured workers

Accidents & Incidents Checklist Injured person properly attended & treatedEmergency services notifiedWorkCover notifiedSuperintendent notifiedAccident or incident area isolatedSite incident register updatedIncident or accident properly investigatedImprovements made to prevent repetition

Publicly Accessed Sites ChecklistWorker protection consideredSyringe disposal system availableOther site related hazards

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Owner Occupied Site ChecklistCoordination arranged with PrincipalPrincipal’s Management and Worker OH&S Representatives involved

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13 Non Conformance Report FormThe Superintendent or the Superintendent’s Representative shall complete the attached Non Conformance Report where areas of non-conformance are identified as a result of inspections of Contractor operations.

The report should be issued following consultation with the Contractor Representative and an agreed time frame should be documented on this report for the rectification of issues.

Where the Contractor does not rectify the issue within the agreed timeframe a second Non-Conformance report may be issued or the Principal may consider suspension or termination of the contract if the issue is of sufficient significance.

The following information should be recorded on the Non Conformance Report:

Details of non conformance Actions required Completion date Verification of completion

Details of Non ConformanceSpecific details of non-conformance, which may include:

Any plant or equipment involved Any chemicals or hazardous substances involved Safe Work Method Statements not followed Any other physical aspects Nature of the riskActions RequiredActions agreed to by all parties following consultation, and that should adequately address the identified non-conformance. This may take the form of specific control measures and should take into account the hierarchy of controls.Completion DateThe agreed timeframe by which the Contractor should have implemented the actions documented in the Non Conformance Report.Verification of CompletionThe Superintendent or Superintendent’s Representative should verify that the agreed actions have taken place on or soon after the agreed Completion Date. Where the actions are complete the Superintendent’s Representative and Contractor should sign the Non Conformance Form and file with Contract documentation.

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Non Conformance ReportContractor: Superintendent or Representative:Contract Name: Contract No:Contractor’s Representative: Telephone: Fax:Telephone: Fax:Signature: Date: Signature: Date:

Details of Non Conformance Action Required Completion Date

Verification of

Completion

Comments:

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14 Contractor OH&S Performance ReportThe Contract Manager is to report on Contractor OH&S Performance to the Project Control Group using the Contractor OH&S Performance Report.

At the completion of the contract, the contract manager is to complete the Summary Contractor OH&S Performance Report to be presented to the Principal and retained on file with other contract documentation.

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Contractor OH&S Performance ReportContract Name: Report for the month of:Contract Number: Prepared by:Contractor: Date:

Performance Indicators

Indicator Current Month Mthly Avge Total

No of Safe Work Method Statements which apply on siteNumber of OH&S Workplace Inspections undertaken by the ContractorNumber of non-conformances identified by the ContractorNumber of lost time injuriesWorking days lost due to injuryNumber of hazard inspections conducted

Status of Injured Personnel and Property Damage

Name/Item Injury/DamageDate of Days Lost Return to Work

Incident Current Month Total Forecast Actual

OH&S Corrective Actions

Status

Nature of Corrective Action Open Closed CommentsOutcomes of OH&S audits/inspectionsComments/Outcomes: Comments on OH&S PerformanceContract Manager: Contractor Representative:

Summary Contractor OH&S Performance ReportContract Name:Contract Number: Prepared by:Contractor: Date:Project Specific Risks:Performance IndicatorsIndicator TotalNo of Safe Work Method Statements prepared:Number of OH&S Workplace Inspections undertaken by the Contractor:Number of non-conformances identified by the Contractor and correctedNumber of lost time injuries:Working days lost due to injury:Number of deaths:

Summary Contractor OH&S Performance ReportNumber of non-conformance reports issued:Comments on Contractor OH&S PerformanceContract OH&S Structure and System:Contract induction and safety training:Safe Work Method Statements:Health & Safety Coordination Plan:Workplace health and safety inspections:Emergency procedures:Incident recording and investigation:Health and safety performance monitoring:Contractor Representative:

Signature: Date:

Documents

Contractor OH&S Performance Report - Infrastructure ... 4.4 Const OHS... · Web viewContractor OH&S Performance Report 65 Context The Planning and Capital Development Guidelines (PDG)