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Contracting Authority: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)
GmbH
Integrated Rural Development Programme in Kyrgyzstan
Guidelines for Grant Applicants
Published: 28 October 2019
Total budget for all calls within the programme: 5.000.000 Euro
Reference of this call: 17.2105.9-003 – IRDP C2
2nd Call for Proposals
Bishkek, 28 October 2019
Co-funded by the European Union
Impressum
As a federally owned enterprise, GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development.
Published by:
Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH Registered offices Bonn and Eschborn
Friedrich-Ebert-Allee 36 + 40 53113 Bonn, Germany Тел. +49 228 44 60-0 Факс +49 228 44 60-17 66 Dag-Hammarskjöld-Weg 1 - 5 65760 Eschborn, Germany Тел. +49 61 96 79-0 Факс +49 61 96 79-11 15 E [email protected] I www.giz.de
Integrated Rural Development Programme
105, Isanov Str. 720001 Bishkek, Kyrgyzstan 122-a kvartal, Ayip Bulak, 715600 Jalal-Abad, Kyrgyzstan
T +996 312 906 543 E [email protected] I https://irdp.kg
The contents of this publication are the sole responsibility of GIZ Integrated Rural Development Programme and can in no way be taken to reflect the views of the European Union and German Federal Ministry of Economic Cooperation and Development.
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How to use this publication
The programme guidelines are designed to accompany those involved in all aspects of the programme implementation, from the application up to the final reporting.
It is organised around in three main parts: one on the programme in general, another one for procedures for the calls for proposals and a third one for the implementation of the projects.
This is a one-step Call for Proposals:
Applicants will be asked to send a registration document to the Contracting Authority with information about the applicant and tentative information in which lot the applicant is interested. The registration will also serve the Contracting Authority to invite applicants to information sessions. Deadline for the registration is noted in the announcement.
The Call for Full Application will be launched about two weeks later, and documents needed will be provided for download on the programme’s website https://irdp.kg .
Please read this document carefully. The full application will be provided additionally in Russian language together with the forms for full application.
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1 TABLE OF CONTENTS
1 THE INTEGRATED RURAL DEVELOPMENT PROGRAMME .................................................................................... 5
1.1 PROJECT BACKGROUND ........................................................................................................................................... 5 1.2 OBJECTIVES OF THE PROGRAMME AND PRIORITY ISSUES ................................................................................................. 5
1.2.1 Programme objectives .............................................................................................................................. 5 1.2.2 Outputs to be implemented via Calls for Proposals: ................................................................................. 6
1.3 CONTRACTING AUTHORITY AND FINANCIAL ALLOCATION ................................................................................................ 6
2 RULES AND PROCEDURES FOR CALLS FOR PROPOSALS BY IRDP ......................................................................... 7
2.1 GLOSSARY ............................................................................................................................................................. 7 2.2 ELIGIBILITY CRITERIA ................................................................................................................................................ 8
2.2.1 Eligibility of participants and their roles ................................................................................................... 8 2.2.2 Eligibility of actions ................................................................................................................................... 9 2.2.3 Eligible activities ..................................................................................................................................... 10 2.2.4 Number of applications and grants per applicant .................................................................................. 11 2.2.5 Financial support to final beneficiaries ................................................................................................... 11 2.2.6 Eligibility of costs: costs that can be included......................................................................................... 11
3 NUMBER OF LOTS AND PROCEDURES FOR THIS CALL FOR PROPOSALS .............................................................13
3.1 NUMBER OF LOTS AND PRE-ASSESSED MEASURES ........................................................................................................ 13 3.2 PROCEDURES FOR APPLICATIONS ............................................................................................................................. 15
3.2.1 General steps .......................................................................................................................................... 15 3.2.2 Preparation of the full application .......................................................................................................... 15 3.2.3 Where and how to send applications ..................................................................................................... 15 3.2.4 Deadline for submission of applications ................................................................................................. 16 3.2.5 Further information about applications ................................................................................................. 16
3.3 EVALUATION AND SELECTION OF FULL APPLICATIONS ................................................................................................... 16 3.3.1 Evaluation committee and procedures ................................................................................................... 16 3.3.2 Evaluation criteria – selection and award criteria .................................................................................. 17 3.3.3 Selection Criteria ..................................................................................................................................... 17 3.3.4 Award criteria ......................................................................................................................................... 19
4 IMPLEMENTATION OF THE ACTION ...................................................................................................................21
4.1 GRANT AWARD .................................................................................................................................................... 21 4.2 REPORTING AND MONITORING ............................................................................................................................... 21 4.3 FINANCIAL MANAGEMENT ...................................................................................................................................... 21 4.4 COMMUNICATION AND VISIBILITY ............................................................................................................................ 22 4.5 PROGRAMME SUPPORT AND SYNERGIES .................................................................................................................... 22 4.6 INDICATIVE TIME TABLE ......................................................................................................................................... 23
5 LIST OF ANNEXES ...............................................................................................................................................23
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1 THE INTEGRATED RURAL DEVELOPMENT PROGRAMME
1.1 PROJECT BACKGROUND
Although the Kyrgyz Republic has made significant progress in poverty reduction over the last decade, these developments stagnated in recent years. Poverty is still a very serious challenge for the Government. 30.6% of Kyrgyzstan’s population lives below the poverty line, with 66% of the poor prevailing in the rural areas. Regional imbalances remain high, with chronic poverty reaching up to 70% in specific areas (Batken, Jalal-Abad and Naryn regions). High underemployment and lack of income opportunities force younger population to migrate abroad in search for low-skilled jobs. They leave their families behind for years supporting them only through remittances.
These are the challenging conditions in rural areas which the BMZ EU co-funded Integrated Rural Development Programme (IRDP) intends to overcome. The programme will be implemented in Jalal Abad oblast although not limited to the administrative borders in case achievement of objectives requires going beyond. Its aim is to develop in cooperation with the rural population, SME and the local self-governments opportunities for job creation and income generation. Identified sectors having high potential for development and opportunities for income generation are agriculture and rural tourism:
The agricultural sector occupies around 35% of the total labour force, however, because of its low competitiveness, contributes only around 20 % of the total GDP. Kyrgyz agriculture is marked by low levels of concentration and thus high levels of dispersion of activities and crops. Marketing of fresh and processed agricultural products is poorly organized, most farmers being small-scale producers with limited skills and poor access to support services, resulting in a relatively low and inhomogeneous production that is neither suitable for export nor for processing in the country. The rural infrastructures for transportation, storage and irrigation are not yet adequate. Low investment in the agricultural sector and / or modern technologies constrains growth for all stakeholders in the supply chain and only few farmers are integrated in modern and export-oriented supply chains. Adapting modern eco-friendly practices, with regards to challenges posed by climate change, to produce fresh and organic food can pave the way to additional markets. Acquiring certification by international standards can open access to international markets of premium organic foods.
The tourism sector develops in different geographic areas in the Kyrgyz Republic and is supposed to have great potential for further destination development: Kyrgyzstan was rated place number 5 by Lonely Planet among the top 10 travel destinations for the year 2019. The cultural heritage, mountainous landscape, diverse flora and fauna create many opportunities for developing ecotourism and agro-tourism. Tourism-favouring policies, such as the visa-free regime for many countries, provide good conditions for using this potential to develop the sector. Opening of the border between the Kyrgyz republic and Uzbekistan provides more opportunities, especially to explore the potential in and around Jalal-Abad region.
Development of income opportunities arising from sector development needs involvement of the self-governments. Therefore, the programme aims at working closely together with those self-governments situated in areas where sector development is conducted, and hereby striving for inclusion of the whole population including vulnerable groups by identifying social needs and measures thereon. Strengthening and involving the local self-governments is assumed to have a pushing effect on development of measures for income generation.
1.2 OBJECTIVES OF THE PROGRAMME AND PRIORITY ISSUES
1.2.1 PROGRAMME OBJECTIVES
The overall objective of the Programme is to support poverty alleviation in rural areas of Kyrgyzstan through increasing social and economic development opportunities and the promotion of income generating activities in rural communities.
The specific objective of the Programme is to support improvement of rural income generating activities to stimulate local economy and social development initiatives focussing on Jalal-Abad Oblast.
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With a geographical focus on Jalal-Abad Oblast, but not limited to its borders, it aims to achieve the specific objective through three interrelated outputs:
Output 1 aims to support farmers and tourism service providers in improving their degree of organization and co-operation, thus enabling them to co-ordinate their efforts in production, tourism packages and marketing. The result is formulated as: The organisation of producers / rural households in producer groups / cooperatives and / or tourism networks within production clusters (e.g. for agricultural value chains or tourism) is strengthened.
Output 2 aims to increase the amount and quality of rural support services related to agricultural production, rural tourism and other needs of the population. The result is formulated as: Services supporting social and economic development are available for the rural population.
Output 3 finally aims to create an ongoing dialogue between private and public sector as well as civil society to identify and implement jointly measures and investments that improve the framework conditions for socio-economic development. The result is formulated as: The capacity of local authorities, civil society and the private sector to jointly implement projects to improve inclusive economic development has improved.
1.2.2 OUTPUTS TO BE IMPLEMENTED VIA CALLS FOR PROPOSALS:
In this programme, calls for proposals will address output 1 and 3 of the specific objective, while activities under output 2 of the specific objective will be mainly implemented by the project team, which allows for more tailor-made reaction on service needs on an overarching level. A key element of the IRDP will be the efforts to co-ordinate outputs 1, 2 and 3 in such a way that they mutually reinforce each other and contribute to each other’s respective objectives. The outputs will be co-ordinated in such a way that specific economic clusters can emerge in which the stakeholders jointly improve their economic opportunities. This will in the same time contribute to Kyrgyz Government’s Rural Development Strategy by supporting the development of economic clusters.
1.3 CONTRACTING AUTHORITY AND FINANCIAL ALLOCATION
Contracting Authority: The project is implemented by Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH. GIZ is the authority responsible for the calls for proposals and the Contracting Authority.
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Funding: The Programme is jointly funded by the German Federal Ministry of Economic Cooperation and Development (BMZ) and the European Union (EU) and makes available the budget of 5.000.000 Euro for calls for proposals over the period of about 3,5 years.
Range of the awarded grants: The awarded grants will range from a minimum of 30.000 Euro (thirty thousand Euro) to a maximum of 250.000 Euro (two hundred thousand fifty Euro) per contract.
Own contribution / co-financing: Generally, a grant may not finance the entire cost of the action. The difference between the total cost of the action and the amount requested from the Contracting Authority is the own contribution by the lead applicant and must be financed from sources other than
the BMZ, the European Union or the European Development Fund1. The following applies under
these calls for proposals: The co-financing may take the form of the Recipients own resources (self-financing), income generated by the action and reinvested into the action, and financial contributions from third parties. There is no minimum requirement, however, own contributions will be an asset during evaluation.
No-profit Rule: Normally, grants may not have the purpose or effect of producing a profit within the framework of the action. As an exception, the no-profit rule shall not apply to eligible applicants which are constituted and legally established in the Kyrgyz Republic if these are non-profit organisations.
Locations: Actions under IRDP must focus on the rural area of Jalal-Abad region (oblast) of the Kyrgyz Republic. Few activities may be exceeding the region especially if markets or entry points outside of the oblast, e.g. Osh city, are involved.
Number of lots: Lots are defined according to pre-selected agricultural value chains, identified tourism actions, and complementary actions for output 3 (please see details and further explanation in section 3.1).
Number of calls: Several calls will be launched during the project time, depending on identification of further opportunities or development needs, and considering continuity and synergies of already started and implemented actions.
Contract duration: Contract duration depends on the respective lots and the proposals themselves. It ranges from a minimum of 18 months to a maximum of 28 months.
2 RULES AND PROCEDURES FOR CALLS FOR PROPOSALS BY IRDP
2.1 GLOSSARY
Contracting Authority: The organisation / institution with whom the Grant agreement will be concluded, here GIZ GmbH.
Grant: A grant under this call for proposals is given to a specific grant recipient to finance an action intended to help achieve European Union and German policy objectives, such as poverty alleviation and / or support to socio-economic development. The grant may not increase profits of the recipient (i.e. it must only balance income and expenditure).
Grant Agreement: The Grant contract with the Contracting Authority GIZ
Lead applicant: The lead applicant is the entity submitting the application and responsible for it, coordinates with the co-applicants if there are any. The lead applicant may act individually or with co-applicant(s). Where it is not specified otherwise, the lead applicant (i.e. the organisation or individual who applies for a grant) and the co-applicant(s) are hereinafter jointly referred as the applicant(s).
1 If a grant is financed by the European Development Fund, any mention of European Union financing must be understood as referring to European Development Fund financing.
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Co-applicants: Co-applicants are the partners of the lead applicant. Co-applicant(s) participate in designing and implementing the action and the costs they incur are eligible in the same way as those incurred by the lead applicant.
Contractors: The grant beneficiaries are permitted to award contracts (services or works including construction). Contractors are subject to the procurement rules set out in the annex “Award procedure” to the Grant Agreement.
Grant Recipient: If awarded the Grant Agreement, the lead applicant will become the Recipient of the GIZ Grant Agreement. The Recipient should not be confused with the “Beneficiaries” of the
action2 nor with the target group3. The Recipient is the main interlocutor with GIZ as Contracting
Authority. The Recipient represents and acts on behalf of the co-applicants and coordinates the design and implementation of the action. The Recipient on behalf of the co-applicants is the sole recipient of the payments by the Contracting Authority. The recipient shall ensure that the appropriate payments are then made to the co-applicants without delay.
Action: An action is composed of a set of activities for which a grant may be awarded and proposed to the Contracting Authority by an applicant, which falls within the normal framework of the applicant's activities. This contrasts with a service contract, in which the Contracting Authority draws up the terms of reference for a service it wants to be carried out. An action is composed of a set of activities.
Profit: Profit is defined as a surplus of the receipts over the eligible costs approved by the Contracting Authority when the request for payment of the balance is made.
Costs: Types of cost that may be considered in setting the amount of the grant.
2.2 ELIGIBILITY CRITERIA
2.2.1 ELIGIBILITY OF PARTICIPANTS AND THEIR ROLES
Lead applicant must:
1. be a legal person,
2. be registered with competent body as a civil society organisation (CSO) / non-governmental organisation (NGO), non-governmental foundation / association or cooperative representing
economic and social interests or representing local people4. International organisations are not
eligible since they cannot be considered as civil society organisations / non-governmental
organisations5,
3. be constituted and legally established in the Kyrgyz Republic or in a Member State of the
European Union or in an EFTA member state6,
4. have no debts in respect to payments of taxes, fees, customs or other public charges and is up to date with all permits, public regulations (and social security payments of his staff),
5. have been registered with competent body for at least three years at the time of the submission of the application,
2 Beneficiaries are those who will benefit from the project in the long term at the level of the society or sector at large.
3 Target groups are the groups/entities who will be directly positively affected by the project at the project purpose level.
4 Organisations/ institutions owned or funded by local, regional or national (state) government authorities are not considered as falling into this category and not eligible.
5 International organisations are international public-sector organisations set up by intergovernmental agreements as well as specialised agencies set up by them; the International Committee of the Red Cross (ICRC) and the International Federation of National Red Cross and Red Crescent Societies, European Investment Bank (EIB) and European Investment Fund (EIF) are also recognized as international organisations.
6 To be determined on the basis of the organisation’s statutes, which should demonstrate that it has been established by an instrument governed by the national law of the country concerned and that its head office is located in an eligible country. In this respect, any legal entity whose statutes have been established in another country cannot be considered an eligible local organisation, even if the statutes are registered locally or a ‘Memorandum of Understanding’ has been concluded.
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6. be directly responsible for the preparation and management of the action with the co-applicant(s), not acting as an intermediary,
7. have the financial capacity to implement the action,
8. in case to be constituted and legally established in a Member State of the European Union, at least include one (1) national / local co-applicant which is constituted and legally established in the Kyrgyz Republic.
Co-applicant(s) must:
1. satisfy the eligibility criteria as applicable to the lead applicant under number 1 to 4 above,
2. have been registered for at least two (2) years at the time of the submission of an application
The lead applicant shall have stable and sufficient sources of funding to keep operating throughout the action. Lead applicant and co-applicants together must be able to demonstrate (with supporting documentation or other evidence) to have regularly carried out activities in the field of development of the kinds covered by the respective call.
Each member of a partnership (lead applicant + co-applicant/s) must have a precise and clearly identified role in the implementation of the project, which is clearly explained in the proposal. A partnership should be composed in such a way as to allow for the achievement of project objectives in the most effective and cost-efficient manner. However, the action shall respond to an initiative emanating from the local actor(s) ensuring their involvement during all the stages of the implementation of the action. This should be clearly demonstrated in the application.
It is strongly recommended that the lead applicant and its co-applicant/s draw up an agreement defining the technical and financial rights and obligations of each partnership member additionally to the Partnership Agreement submitted with the full application. A clear written allocation of responsibilities and a balanced distribution of costs will contribute to the partnership’s success.
Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations listed in Annex 7 of these guidelines. The Contracting Authority will use the official EU sanction list for assessment.
2.2.2 ELIGIBILITY OF ACTIONS
Proposed actions have to be in line with the priorities specified in chapter 1.2. Consideration of activities of the SDC co-funded component of the “Sustainable Economic Development project”, implemented by GIZ in Jalal Abad for plum value chain and early vegetable value chain, with the SDC implemented project “Improvement of Public Services” implemented by SDC / HELVETAS in Jalal Abad, and the USAID funded Community and Municipal Governance Initiative (CAMI) on strengthening capacities of LSGs on delivery of municipal services is expected. This will lead to synergies between the projects, to exchange of lessons learnt, and avoid doubling of activities. Since the Sustainable Economic Development project works also towards cluster development to link rural areas to the so-called Growth Point Cities, this is as well an area for exchange of approaches and ideas.
No matter under which lot and output the action falls, activities should ensure, demonstrate and prove engagement of women and youth into income generating activities. Attention should be paid to equal consideration of ethnic groups, and where possible inclusion of disabled persons, the latter being relevant for output 3. Special attention should be given to activities which include poor rural households. Please note that the attention paid by the applicants to cross-cutting issues will be scored in the evaluation grid.
Activities for climate change adaptation, mainly relevant for agriculture, and climate change mitigation (e.g. through use of renewable energy) should be included where appropriate and where cost efficient. Environmental sustainability is a prerequisite for all actions.
In addition, please note that the proposals may include investments identified as needed for the development, be it under output 1 or 3. Such investments may include some construction work. In order to be eligible, it must be a part of an integrated effort, inseparable from the rest of the Action
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as well as indispensable for implementation of the project. For details see criteria for prioritizied projects to be financed from the grant.
The activities proposed are expected to be based on a thorough analysis and assessment of the respective area, taking into consideration previous and ongoing activities. Part of this analysis is assessment of what other development projects did already, what they achieved and if there is a good chance to develop it further, as well as which organisation continues working in that output. In the agricultural sector, lessons learned from business models already implemented should be considered. The applicants must demonstrate that they know the area and had consultations with the local stakeholders.
To ensure financial sustainability, activities should have a clear and documented commercial approach such as payment by final beneficiaries for services established, payment for the use of equipment purchased from the Grant to cover variable costs and to cover – in the long-term - contributions to depreciation of such.
2.2.3 ELIGIBLE ACTIVITIES
Output 1: Market and Business oriented organization of producers/rural households in production groups/cooperatives / networks along value chains.
Main activities under output 1 are:
Organize producers or tourism providers along business opportunities, identifying and linking them to markets, support building of new groups. Develop methodologies and approaches for organising farmers and / or tourism service providers with a shared willingness and mutual trust to cooperate. Both existing organizations and / or persons interested in organising themselves will be targeted.
Assist established (farmer) groups or tourism networks and their members with better access to improved management, inputs, advice, storage and processing facilities and other required services, for tourism providers respectively.
Identify essential steps in the processing procedure (farmers) or service procedures (tourism) to increase quality and profitability for defined market opportunities, and identify required investments thereon, including assisting in coordinating of marketing activities.
Link service providers to the established groups / organisations and vice versa, identify inputs and services required to increase production, quality and profitability for defined markets opportunities and negotiating power. Cooperate closely with the IRDP team in Jalal Abad for these linkages which as well fall under output 2.
Identify and support measures which will support output 1 and may form the basis of cluster development.
Output 3: Strengthening capacities of local self-government bodies, civil society and the private sector to implement projects for income generation and/or local economic development.
Main activities under output 3 are:
Facilitate a participatory strategic planning process at municipality level involving representatives from the public and private sector as well as from civil society, where advantageous, build on existing formal / informal institutions, otherwise facilitate the establishment of novel mechanism.
Support identification and prioritization of social actions / investments and economic actions / investments to be prioritized during public private dialogues, which shall lead to jointly planned measures in which all roles are clearly defined. Prior to these dialogues, mobilize communities and ensure that private sector, civil society and public sector set priorities for these dialogues.
Provide capacity building of local governments and civil society to lead and carry out productive dialogues and planning processes, for strategic development planning, priority setting, management and organization of planned measures.
Support planning and implementation of social and economic measures and investments, which target and involve women and youth as well as vulnerable groups from the beginning.
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Identify and support measures which will support economic activities in general and / or output 1 and may form the basis of cluster development.
2.2.4 NUMBER OF APPLICATIONS AND GRANTS PER APPLICANT
The lead applicant with respective co-applicants may not submit more than one (1) application per lot.
Lead applicants are encouraged to apply for more than 1 lot if not otherwise defined for the specific call.
The lead applicant may be awarded for a maximum of two (2) different grants up to 250.000 Euro each, provided that the content of the respective proposals is different:
• For example: under output 1 maize value chain and onion value chain have different contents
• For example: under output 1 plum value chain for organic dried plums for export and plum value chain for local fresh market have different contents
• For example: rain-fed wheat value chain in Bazar Korgon and rain-fed wheat value chain in Suzak have the same content
• For example: output 3 in different municipalities have all the same content
The lead applicant may not be awarded more than one (1) Grant Agreement for lots which have the same content. If the lead applicant applies for 2 lots with the same content, the total budget has to remain below 250.000 Euro and one Grant Agreement will be concluded.
In case the applicant is awarded for 2 proposals with different content, the awarded applicant will conclude one Grant Agreement per proposal provided these 2 proposals are different in content and their single budgets sum up for more than 250.000 Euro. Pay attention to clearly separate costs incurred for the different Grants.
The lead applicant or a co-applicant may be the co-applicant in more than 1 application.
2.2.5 FINANCIAL SUPPORT TO FINAL BENEFICIARIES
Applicants may not propose financial support to third parties.
2.2.6 ELIGIBILITY OF COSTS: COSTS THAT CAN BE INCLUDED
Only ‘eligible costs’ can be covered by a grant. The categories of costs that are eligible and non-eligible are indicated below. The budget to be provided together with the proposal is both, a cost estimate and an overall ceiling for ‘eligible costs’.
Eligible costs are the actual costs incurred by the Recipient and the Co-Applicants for execution of the Action.
Please take into consideration: The budget is a planning tool. An organisation with objectives and activities in the form of a budget will be able to plan and make better decisions. The budget is a control tool. A budget helps an organisation to control expenditure by setting cost guidelines, benchmarks, estimates and criteria. The budget must reflect all expenditure in line with the planned activities. The budget is a tool for financial compliance. The contractually agreed budget categories and lines are overall spending limits. The budget mirrors the financial report. Actual expenditure incurred will be presented in the financial report and be compared with budgeted expenditure.
The amounts or rates have to be based on estimates using objective data. The Recipient must be able upon request of the Contracting Authority to explain the assumptions used to draw up the Budget and the methods and sources used to quantify the project inputs (e.g. number of assets to be acquired, staff numbers to be employed / allocated and time period), and the value inputs (e.g. prices of assets to be acquired, salaries of staff, fees of consultants). Failure to do so casts doubt on the reliability and plausibility of the budget.
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At contracting phase, the Contracting Authority decides whether to accept the proposed amounts or rates on the basis of the provisional budget submitted by the applicant, by analysing factual data of grants carried out by the applicant or of similar actions and by performing checks. Recommendations to award a grant are always subject to the condition that the checks preceding the signing of the contract do not reveal problems requiring changes to the budget (such as arithmetical errors, inaccuracies, unrealistic costs and ineligible costs). The checks may give rise to requests for clarification and may lead the Contracting Authority to impose modifications or reductions to address such mistakes or inaccuracies. It is not possible to increase the grant or the decrease the own contribution as a result of these corrections. However, the costs accounted to a specific budget line may be allocated to another budget line by up to 20%.
It is therefore in the applicant’s interest to provide a realistic and cost-effective budget.
Eligible direct costs
Broken down according to GIZ budget lines as reflected in the budget template:
Personal Costs: cost of staff assigned to the Action, corresponding to actual gross salaries including social security charges and other remuneration-related costs if these do not exceed those normally borne by the Beneficiary(ies);
Costs for External Experts: costs entailed by service contracts awarded by the Beneficiary(ies) for the purposes of the Action;
Travel Costs: travel costs for staff and other persons taking part in the Action, provided they do not exceed those normally borne by the Beneficiary(ies) according to the rules, regulations, and the rates published by the Contracting Authority at the time of implementation of the Action;
Event costs: travel of participants, venue, accomodation, catering;
Procurement of equipment and materials: purchase costs for equipment and supplies specifically for the purposes of the Action, if ownership is transferred at the end of the Action;
Other costs: costs deriving directly from the requirements of the Contract (dissemination of information, evaluation specific to the Action, audits other than those obligatory by GIZ rules, translation, reproduction, insurance, etc.).
Administrative overheads
The administrative overheads for carrying out the action are eligible for flat-rate funding, but the total must not exceed 7 % of the estimated total eligible direct costs, including office rent and financial service costs (particularly the cost of transfers and financial guarantees where required according to the Contract);
Ineligible costs
The following costs are not eligible:
• debts and debt service charges (interest);
• provisions for losses or potential future liabilities;
• currency exchange losses;
• any credits to third parties;
• customs and import duties, or any other charges;
• fines, financial penalties and expenses of litigation;
• costs declared by the Beneficiary(ies) and financed by another action or work programme receiving a European Union (including through EDF) grant;
• purchases of land or buildings
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3 NUMBER OF LOTS AND PROCEDURES FOR THIS CALL FOR PROPOSALS
For calls launched end of 2019 and awarded in 2020, 2,500.000 (two and a half million) Euro are available. The Contracting Authority reserves the right not to award all available funds. Selection of the proposal to be awarded does not oblige GIZ to finance the full amount applied for with the proposal.
3.1 NUMBER OF LOTS AND PRE-ASSESSED MEASURES
Note: Not all calls will be launched at the same time7.
This call for proposals addresses
• output 3 for tourism enabling environment
• output 3 for elaboration of local economic development (LED) plans including prioritization and implementation of pilot projects, which address improvement of the business environment, better income generating opportunities and inclusion of vulnerable groups
For implementation of Output 3, all lots have the same content as follows:
Elaboration of local economic development (LED) plans including prioritization and implementation of pilot projects becoming parts of the plans, which address improvement of the business environment, better income generating opportunities and inclusion of vulnerable groups. Please find a detailed description in annex 2.
Lots are distinguished based on geographic areas as follows:
Core municipalities are those in which agricultural value chain implementation and tourism sector development did start under output 1. Additional municipalities are those which are adjacent and hence economies of scale for measures can be applied, and / or municipalities for which it is important to identify potentials for income generation, poverty alleviation or where a large need for inclusion of vulnerable groups is apparent.
• Lot 1: Suzak rayon
1. Atabekov 2. Yrys 3. Kara-Darya 4. Suzak
• Lot 2: Suzak rayon
1. Kok-Art 2. Kurmanbek 3. Kara-Alma 4. Bagysh
• Lot 3: Bazar-Korgon rayon
1. Seidikum 2. Bazar-Korgon 3. Kenesh 4. Akman
7 Several rounds of calls will be held during the project duration
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• Lot 4: Bazar-Korgon rayon
1. Taldy-Bulak 2. Mogol 3. Beshik-Jon 4. Arstanbob
• Lot 5: Nooken rayon
1. Sakaldy 2. Masy 3. Aral 4. Shaidan 5. Burgondu 6. Dostuk
• Lot 6: Toktogul and Toguz-Toro rayons
1. Jany-Jol 2. Torken 3. Kargalyk (Kazarman) 4. Toguz-Toro
• Lot 7: Ala-Buka and Chatkal rayons
1. Ak-Korgon 2. Aktam 3. Ala-Buka 4. Oruktu 5. Baltagulov 6. Terek-Sai 7. Sumsar
• Lot 8: Aksy rayon
1. Kyzyl-Tuu 2. Kashka-Suu 3. Avletim 4. Ak-Jol 5. Jergetal
Please find the detailed lot description in annex 2.
• Lot 9: Enabling tourism environment (output 3)
1. Jalal-Abad oblast and all tourism places including Jalal Abad city
Please find the detailed lot description in annex 1.
Contract duration should have a minimum duration of 18 months, a maximum of 28 months. Depending on proposed actions, the longer contracts are preferable because these would provide for long term approaches and better lead to sustainability of the action.
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3.2 PROCEDURES FOR APPLICATIONS
3.2.1 GENERAL STEPS
In the first instance, IRDP asks for registration along with basic information about the applicant and information in which lot(s) the applicant is interested. This step serves to get to know who is interested, and whom to invite to information sessions. Registered and eligible applicants will be invited to an information session on how to participate in this call for proposals.
The launch for preparation of full applications will be done two weeks after the registration, by the registration deadline. The full package for the application will be published on the IRDP website www.irdp.kg. Links will be provided on other websites, such as the website of the EUD to the Kyrgyz Republic. Preparation time for the full application may vary between the calls, however for this call about 30 days are planned (please see the tentative time table in section 4.6 and any further announcements).
Clarifications after the deadline will only be requested when the information provided is unclear and thus prevents the Contracting Authority from conducting an objective assessment.
Evaluation will be based on selection criteria and award criteria included in the annexes. Please note that only the application form and the filled published annexes will be evaluated. A check of sanction list according to EU-standards will be done by the Contracting Authority in this stage.
The awarded applicants will conclude a Grant Agreement with GIZ. Contracting procedures might need up to two months.
3.2.2 PREPARATION OF THE FULL APPLICATION
Applicants must apply in English and Russian language, where the English version will be prevailing the Russian version, and use the application form and annexes hereto as provided. No additional annexes should be sent. Hand-written applications will not be accepted. Please read carefully the detailed descriptions of all lots provided in annexes 1 and 2. It is recommended to take into consideration proposed activities and approaches; however, please bring in your own ideas, concepts and approaches.
For proposals for output 3, please take into consideration the geographic areas in which SDC and DAI implement projects for public service improvement and advice to LSG in order to avoid doubling but instead have synergies.
3.2.3 WHERE AND HOW TO SEND APPLICATIONS
Applications must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery (a signed and dated certificate of receipt will be given to the deliverer) at the address below:
IRDP Project
Isanov street 105
710001 Bishkek
Kyrgyzstan
Applications including all annexes must be submitted in closed envelopes in two originals and two copies in A4 size, one of each in Russian and one in English. The checklist of the grant application form must be stapled separately and enclosed in the envelope. The outer envelope must bear the reference number 17.2105.9-003 – IRDP C2, together with the title and number of the Lot, the full name and address of the lead applicant and the words ‘Not to be opened before the opening session’.
When a lead applicant sends several applications, each one has to be sent separately.
Applicants must verify that their application is complete using the checklist (see annex 6). Incomplete applications may be rejected.
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The completed application form, budget, implementation plan and logical framework (free format) must also be supplied in electronic format (USB sticks). The electronic file must contain exactly the same application as the paper version enclosed.
Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses will be rejected.
3.2.4 DEADLINE FOR SUBMISSION OF APPLICATIONS
The deadline for the submission of applications is as evidenced by the date of dispatch, the postmark or the date of the deposit slip. In the case of hand-deliveries, the deadline for receipt is at 4 pm on 23rd of December 2019 local time as evidenced by the signed and dated receipt. Any application submitted after the deadline will automatically be rejected.
3.2.5 FURTHER INFORMATION ABOUT APPLICATIONS
Information sessions on this IRDP call for proposals will be held in accordance with the schedule listed in the indicative timetable of this Call for Proposals in section 4.6,.
Questions may be sent by e-mail no later than indicated in the time table in section 4.6, indicating clearly the reference of the call for proposals:
E-mail address: [email protected]
The Contracting Authority (GIZ GmbH) does not provide explanations to questions received after the mentioned date. Replies will be given no later than indicated in the timetable in section 4.6.
Questions that may be relevant to other applicants, together with the answers, will be published on the IRDP website.
To ensure equal treatment of applicants, the Contracting Authority cannot give a prior opinion on the eligibility of lead applicants, co-applicants, any action or specific activities.
3.3 EVALUATION AND SELECTION OF FULL APPLICATIONS
3.3.1 EVALUATION COMMITTEE AND PROCEDURES
Evaluation Committee
Applications will be examined and evaluated by the Evaluation Committee, which is composed of a group of experts with technical knowledge to read, study and evaluate all proposals, using the evaluation criteria provided in section 3.3.3 and 3.3.4., and the Evaluation Committee members who do the final voting based on a summary of proposals and the scores given by the experts.
The Evaluation Committee shall be composed of a representative of the Ministry of Economy, of the Department for Regional Development of the Plenipotentiary Representative in Jalal-Abad region, the European Delegation to the Kyrgyz Republic, the Ministry of Agriculture, Food Industry and Reclamation, the Ministry of Culture, Infrastructure and Tourism, SALSGIER/an expert on LED and 3 representatives of GIZ, of which 2 from IRDP and one from SED (Sustainable Economic Development). The number of voting members is an odd number because either the representative of the Ministry of Culture, Infrastructure and Tourism or the representative of the Ministry of Agriculture, Food Industry and Reclamation, or the representative of SALSGIER/an expert on LED will vote. The representative of the Plenipotentiary Representative of Jalal Abad region will be the Chairperson.
The IRDP staff of the Contracting Authority is responsible for co-ordinating the evaluation process and submit the evaluation report and details of the proposed grants to the EU. In cooperation with the representative of the EUD and of the partner Ministry, it will ensure the impartiality and transparency of the proceedings, and, when necessary, will supervise the work of the external evaluators. The employees of the IRDP are responsible for carrying out all administrative tasks in relation to the evaluation procedure. The Evaluation Committee carries out the implementation of the assessment steps: Opening of envelopes & administrative checks, verification of eligibility of the applicants and partners, and evaluation of the full application.
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Evaluation Procedure
After the deadline, the sent envelopes with the full applications will be officially opened by GIZ in presence of the representative of the EU and / or the Ministry of Economy as observers. Then the proposals will be copied and copies handed out to the assessors / experts for the first step of evaluation. Originals with all supporting documents will be kept confidentially. After final assessment of the written proposals, GIZ reserves the right to invite applicants to present their proposal and / or provide clarifications. Observers are invited to participate. The results of the presentations may change the ranking of applications.
3.3.2 EVALUATION CRITERIA – SELECTION AND AWARD CRITERIA
The evaluation criteria consist of selection and award criteria, all of which are defined in the evaluation grids.
Full applications that do not meet the deadlines will automatically be rejected.
The selection criteria are used to assess the lead applicant's and co-applicants’ eligibility and the lead applicant’s financial capacity and partnership obligation. The selection criteria consist of minimum requirements (pass or fail) and scored selection criteria.
The award criteria are used to assess proposals against the set objectives and priorities, so that grants are awarded to actions that maximise the overall effectiveness of the call for proposals and show that the awarded recipient will comply with the objectives and priorities and guarantee the visibility of the European Union financing. The award criteria relate particularly to the relevance of the action and its compatibility with the objectives of the IRDP; the quality, expected impact and sustainability of the action as well as its cost-effectiveness.
3.3.3 SELECTION CRITERIA
If minimum requirements provided in the table below are not met, the application will be rejected on this sole basis. Clarification need to result in “yes” to pass. If clarification doesn’t result in “Yes”, the applicant will be rejected. The Contracting Authority GIZ GmbH reserves the right to check if the applicant is named in the sanction list of the European Union. If so, this will lead to exclusion of participation.
The lead applicant must have stable and sufficient sources of funding to keep operating throughout the implementation period in case of any delays of the next advance payment. The lead applicant must have sufficient financial capacity to manage a Grant Agreement.
The financial capacity must always be verified. Assessments are made based on the supporting documents submitted in the context of the call for proposals. These may include an external audit report of the lead applicant, the profit and loss account and the balance sheet for the last financial year for which the accounts have been closed. In case of doubts about the capacity of the applicants, the evaluation committee may ask for additional proof.
Lead applicants and co-applicants must together have the necessary experience, professional competences and qualifications to complete the proposed action.
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Minimum requirements for participation in the calls
1. Legal status Yes No
1.1 The Lead applicant and the Co-applicants are legally established in the Kyrgyz Republic or in a Member State of the European Union or in an EFTA member state, and registered as legal entity
pass reject
1.2 The lead applicant has been registered for at least three (3) years at the time of the submission of the application
pass clarify
1.3 The co-applicant has been registered for at least two (2) year at the time of the submission of the application
pass clarify
1.4 The lead applicant and Co-applicants are Civil society organisations (CSO) / non-governmental organisations (NGO), non-governmental foundations / associations and / or cooperatives
pass reject
1.5 The lead applicant and Co-applicants are non-profit organisations pass reject
2. Financial Capacity yes no
2.1 The lead applicant has a proper accounting system with qualified personnel, and which meets international standards (verified by at least one financial audit during the last 3 years OR an audit/ assessment carried out by a project)
pass reject
3. Obligations for partnerships yes no
3.1 The lead applicant is directly responsible for the preparation and management of the action with the co-applicant(s), not acting as an intermediary
pass reject
3.2 In case the lead applicant is constituted and legally established in an EU Member State or an EFTA member state, the Lead applicant agrees Partnership (co-application) with at least one local (national) co-applicant, who is/ are established and registered in the Kyrgyz Republic
pass reject
4. Obligations towards the state yes no
4.1 The applicants have no debt or disputes with the tax authority or the social fund
pass clarify
Selection criteria
5. Financial Capability of lead applicant to implement the action Max. score 25 scale weight
5.1 Ratio "requested budget (without physical investments)" / "annual budget of the applicant"
5 0 to 5 1
5.2 Frequency/ Regularity of financial audits 5 1 to 5 1
5.3 Experience to administrate financial contributions from donors/ projects
5 0 to 5 1
5.4 Availability of financial means to bridge funding gaps or pre-finance project activities
5 0 to 5 1
5.5 The lead applicant has experience with Contract award procedures according to procurement rules
5 1 to 5 1
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6. Management capacity of the lead applicant Max. score 20 scale weight
6.1 Institutional sustainability: ratio of professional staff working for more than 3 years within or frequently with the organisation to current professional staff
5
0 to 5 1
6.2 Knowledge management: Number of current professional staff working for 3 or more years in the working field most relevant for the organisation
5
0 to 5 1
6.3 Monitoring experience: understanding of result monitoring and monitoring of sustainability
5 1,3, or 5
1
6.4 Commitment to its mission: Did the lead applicant start "own projects/ activities" during the last 3 years (without donor/ project funding)
5 1,3, or 5
1
7. Technical / Professional capacity of lead and co-applicants
Max. score 30 scale weight
7.1 The lead applicant together with the co-applicants have the needed experience in the implementation of actions proposed (concerning service development/ organizational development)
10 1,3 or 5 for the three best
2
7.2 The lead applicant together with the co-applicants have the needed experience in the technical / professional field/ can demonstrate sufficient technical / professional knowledge
10 1,3 or 5 for the three best
2
7.3 The lead applicant has identified suitable specialists for project implementation and knows their capability
10 1,3 or 5 for the three best
2
3.3.4 AWARD CRITERIA
All applications will be assessed according to general criteria for all applications, and special criteria for the specific lots. The following criteria will be used to assess the proposals generally. Specific evaluation criteria will serve for evaluation of each lot.
Award criteria related to the objectives of IRDP
8. Relevance of the action, LED dialogue and implementation of pilot projects
Max score
1088 scale weight
8.1 Coverage of the geographic area 10 1,3, or 5 2
8.2 Understanding of the LED approach (lot description, general concept, own approach)
10 1,3, or 5 2
8.3 Number of projects resulting from PPDs, intended to be jointly implemented with local authorities, CSOs and private sector
10 1,3, or 5 2
8.4 Number of projects intended to be jointly implemented to address (business) needs of women and / or young people
5 1,3, or 5 1
8 From 8.1. to 8.12. max. 90 points: 90 * 120% = 108 points
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8.5 Number of projects intended to be jointly implemented involving vulnerable groups (women, youth, persons with disabilities, ethnic minorities) in project planning
10 1,3, or 5 2
8.6 Intended percentage of inclusion of vulnerable groups (women, youth, people with disabilities, ethnic minorities) in project planning
5 1,3, or 5 1
8.7 Inclusion of members of poor households into project planning
10 1,3, or 5 2
8.8 Sustainability of PPD as planning methodology 5 1,3, or 5 1
8.9 Contribution to cross cutting issues (if applicable: environmental aspects, reduction of pollution (air, water, etc.), climate change adaptation/mitigation (e.g. use of renewable energy)
5 1,3, or 5 1
8.10 Involvement of public authorities, civil and private actors in PPDs
10 0,5 2
8.11 Involvement of rayon and / or oblast level for funding and / or cluster development
5 1,3, or 5 1
8.12 Justification of the budget (prices and amounts) 5 1,3, or 5 1
8.13 Likeliness to achieve proposed results (based on quality of the proposal)
n/a weights the total score
50% to 120%
9. Relevance of the action, tourism enabling environment Max score 909
scale weight
9.1 Coverage of area 10 1,3, or 5 2
9.2 Suitable approach 10 1,3, or 5 2
9.3 Involvement of public authorities including from higher level, civil and private actors in PPDs / tourism council
10 1,3, or 5 2
9.4 Number of projects resulting from PPDs/tourism council intended to be jointly implemented (with local authorities, CSOs and private sector)
10 1,3, or 5 2
9.5 Number of projects intended to be jointly implemented to address (business) needs of women and / or young people
5 1,3, or 5 1
9.6 Number of projects intended to be jointly implemented involving vulnerable groups (women, youth, people with disabilities, ethnic minorities) in project planning
5 0,1,3, or 5 1
9.7 Intended percentage of inclusion of vulnerable groups (women, youth, people with disabilities, ethnic minorities) in tourism council
5 0,1,3, or 5 1
9.8 Sustainability of the tourism council 5 1,3, or 5 1
9.9 Inclusion of members of poor households into project planning and implementation
5 0,1,3, or 5 1
9.10 Contribution to cross cutting topics 5 1,3, or 5 1
9 From 9.1. to 9.11. max. 75 points, 75 * 120% = 90 points
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9.11 Justification of the budget (prices and amounts) 5 1,3, or 5 1
9.12 Likeliness to achieve proposed results (based on quality of the proposal)
n.a. weights the total score
50% to 120%
4 IMPLEMENTATION OF THE ACTION
4.1 GRANT AWARD
Before signature of the Grant Agreement with GIZ, in cooperation with the IRDP team, the correctness of the budget template will be ensured to avoid unnecessary questions for clarification. The Grant Agreement will be signed with GIZ headquarters in Germany. This might take up to two months. Before signature of the Grant, the IRDP will send a list of all recipients to the European Delegation, the German Federal Ministry of Economic Cooperation and Development, and the Ministry of Economy of the Kyrgyz Republic.
4.2 REPORTING AND MONITORING
The Grant Recipients must provide narrative and financial reports. Financial reports shall be provided for each period of pre-financing, which is three months. Details for financial management are laid down in the next chapter.
Narrative reports are requested according to the reporting schedule of IRDP; reporting periods are included in the Grant Agreement. They might be requested after a shorter period in cases the IRDP needs the reports for its own reporting obligations towards the European Union and / or the Federal Ministry of Economic Cooperation and Development. Narrative reports will have to include activities carried out, results achieved and indicators met, any challenges encountered and how these have been tackled. Activities planned for the next period are annexed as implementation plan
When concluding the Grant Agreement with GIZ, all annexes for financial reporting will be provided together with the Grant Agreement. Details on reporting are provided with the reporting template.
In addition to the Grant agreement signed in HQ of the Contracting Authority, a Special Agreement will be concluded between the Grant Recipient and the IRDP, which regulates monitoring obligations and meetings thereon, and provides the reporting and monitoring formats.
4.3 FINANCIAL MANAGEMENT
A separate cost unit in an existing bank account or a new bank account must be opened for the Grant. Advance payments are based on the financial schedule, which forms part of the Grant agreement for the 3-monthly periods. GIZ will always withhold 10% of the total Budget as security deposit until the last financial and narrative reports have been delivered and proven to be correct. Calls for disbursement can be made after 70% of the previous advance are used. Financial guidelines will be provided together with the Grant Agreement and all annexes, and trainings for financial reporting according to GIZ rules will be offered.
Contract award procedures according to GIZ rules must be followed, when the Recipient prepares sub-contracts for services or procurement. For specific procurement, such as pesticides, a special allowance must be received from GIZ HQ, for which the IRDP team will provide support. For all procured items, an inventory list must be kept, and regularly updated. The inventory forms a part of the financial report.
If significant infrastructure measures are part of the proposal, specific documents and approvals are needed from GIZ HQ, which is reflected in a specific annex to the Grant Agreement.
For this call additional specific regulations for drafting the budget apply, which will be explained in detail in the Q&A sessions: The PPD intended under this call shall not only result in participative planning at Aiyl aimak level as such but also projects addressing needs of the population shall be identified in the frame of such planning. These projects shall be financed from the Grant. Since the
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projects themselves will be defined and budgeted only during the PPDs, the applicant may not draft a reasonable budget for such projects in beforehand. Therefore, the applicant shall draw one budget for the entire implementation period, additionally one budget for the time until all projects have been prioritized and budgeted and hand these budgets in with the proposal. After projects have been identified and financing sources other than from the Grant have been identified and allocated, these then clearly defined project costs shall be included into a second budget for the total left over implementation time. The respective budget template which foresees such phasing of budgets will be provided and explained in a short training.
4.4 COMMUNICATION AND VISIBILITY
The Grant Recipients are responsible for giving adequate visibility to the action they are implementing as well as to the support from the European Union and German Federal Ministry of Economic Cooperation and Development (BMZ). There are several important attributes of the visibility the grant recipients should fulfil:
1. The common branding elements such as flags of the EU and German Cooperation: Both flags should be present when communicating on matters related to the action. The graphic identity of the EU and German Cooperation should be at equally prominent places and sizes with other logos. The EU logo comes first (left corner), followed by the German Cooperation logo with caption in Kyrgyz language.
2. The caption on the EU co-financing: The Grant recipient should use their normal stationery in letterheads or fax header sheets but should add the phrase “This project/programme is co-funded by the European Union”. The phrase should be added below the EU flag as a caption.
3. The disclaimer must be included in all publications: “The contents of this publication are the sole responsibility of <name of your organisation> and can in no way be taken to reflect the views of the European Union and German Federal Ministry of Economic Cooperation and Development.”
The branding elements should be used in briefings, written material, press conferences, presentations, invitations, signs, commemorative plaques and all other tools used to highlight the IRD Programme support. All visibility requirements and graphic identity materials will be presented by the IRD Programme at specific trainings.
As far as possible, actions that are wholly or partially funded by the EU must incorporate information and communication activities designed to raise the awareness of specific or general audiences of the reasons for the action and the EU support for the action in the country or region concerned, as well as the results and the impact of this support. In any event, communication activities should focus on achievements and the impact of the action, not on administrative and procedural milestones. Prior implementing the communication activities, the Grant recipients should inform about and approve the planned measures with the support of the IRD Programme’s communication focal point. Following the communication activities, the Grant Recipients shall provide the media monitoring report. Moreover, the standard project reports should include details on the progress of visibility activities.
4.5 PROGRAMME SUPPORT AND SYNERGIES
As mentioned in section 1.2.2, Output 2 will be implemented by the IRDP team. However, due to the nature of value chains, services are an essential part of the value chains and cannot be completely separated from value chain development. LSG obligations arising from the LED process in output 3 as well comprise services, which might be taken up in Output 2 are part of Output 3. Output 2 is therefore the area, where close cooperation between IRDP team and the Grant recipient is requested. IRDP has the possibility to add essential activities and / or procurement to value chains, tourism development and to the LED process and prioritized projects as needed, as well as to contribute to services which have the character of being more overarching, such as further public-sector involvement, cluster committees which involve more than one value chain participant, matching projects with the use of oblast and / or rayon development funds, and such like. For cooperation, the Grant Recipient will be asked to participate in meetings with the IRDP team.
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Cooperation with other projects of GIZ and other donors implementing project in the same area and / or the same topic is essential to create synergies and avoid overlapping. Such meetings might be coordinated by IRDP. Important are synergies with the SDC funded component on value chain development of the GIZ project Sustainable Economic Development. For output 3, cooperation with the SDC funded project “Public Service Improvement” (PSI) and the USAID funded Community and Municipal Governance Initiative (CAMI) on strengthening capacities of LSGs on delivery of municipal services is important to avoid overlapping and create synergies.
To ensure the visibility of the European delegation and the German Federal Ministry of Economic Cooperation and Development, events might be organised, and the Grant recipients might be asked to contribute.
4.6 INDICATIVE TIME TABLE
DATE TIME
1. Call for Registration / express interest in participation
From 28.10.2019 to 18.11.2019
2. Launch of the second Call for Proposals (Invitation for Full Application)
20-21.11.2019
3. Information / training on procedures 26-27.11.2019
4. Specific trainings if needed tbd
5. Deadline for requesting any clarifications from the GIZ
10.12.2019 00:00 hours
6. Deadline for answers given by GIZ to clarifications GIZ, to be published
18.12.2019 00:00 hours
7. Deadline for submission of Full Application 23.12.2019 16:00 hours
8. Information to applicants on the result of evaluation of the Full Application
until 07.02.2020
9. Clarifications with selected NGOs until 13.02.2020
10. Contracting period until March 2020
5 LIST OF ANNEXES
(uploaded separately)
Annex 1: Description of lot for tourism
Annex 2: Description of lots for PPD and LED process
Annex 3: Application Form
Annex 4: Budget template
Annex 5: Implementation plan format
Annex 6: Checklist
Annex 7: EU sanction list
