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K R PHOTOGRAPHY – BURWELL, CAMBRIDGE
CONTRACT FOR WEDDING PHOTOGRAPHY SERVICES
This agreement is between the Bride and Groom and Keith Bath of K R Photography.
Wedding Photography Package and services required (as described on our web site www.krphotos.co.uk)
Please complete as fully as possible. We can go through the form at our first meeting.
Wedding Details
Wedding Date
Bride's Name
Bride's Address
Contact Telephone No.
Email Address
Groom's Name
Groom's Address
Contact Telephone No.
Email Address
The Wedding Service
Name and Address whereWedding Service will be held
Time of Service
Wedding Reception
Address, Telephone &Email
Time of the Wedding Breakfast
Parents Details
Mother of the Bride’s Name
Address
Contact Phone No.
Email Address
Father of the Bride’s Name
Address (if different)
Contact Phone No.
Email Address
Mother of the Groom’s Name
Address
Contact Phone No.
Email Address
Father of the Groom’s Name
Address (if different)
Contact Phone No.
Email Address
ENTIRE AGREEMENT: This agreement contains the entire understanding between Keith Bath of K R Photography hereafter “K R Photography” and the Bride and Groom.
CONFIRMATION: A signed “CONTRACT FOR WEDDING PHOTOGRAPHY SERVICES” and payment of the booking fee are necessary to confirm the stated wedding services from K R Photography.
PRE-WEDDING CONSULTATION: This will normally take place at the time of booking. The Bride and Groom will outline broadly what is required. K R Photography will advise on planning, logistics and timings where needed. The Bride and Groom are welcome to contact us for an additional chat closer to the time of the wedding (about 2 weeks before) to iron out any remaining details. We will contact you by phone a few days before the wedding to ensure that there have been no last minute changes. CO-OPERATION: The Bride and Groom and the K R Photography consent to happily co-operate and communicate with each other to achieve the best possible result within the understanding of this contract. We recommend that we are provided with a helper (usually the best man or an usher) who will point out key individuals to be photographed. We may also require the assistance of the best man or usher in organizing family groups. The bride and groom also agree to give us sufficient warning of key events at the wedding to give us time to prepare e.g. bouquet throwing, cutting the cake, speeches etc. Please note that not all of your guests at the wedding will like having their photo taken. In such cases the wedding photographer(s) will use his/their discretion but cannot be held responsible for a lack of photos of these people.
EXCLUSIVITY: It is understood that K R Photography are retained as the official exclusive Photographer for the above Wedding and no other person is permitted to shoot images for sale or as gifts unless agreed in writing before the day. This includes guests (except for their own personal non-commercial use). Breach of this condition shall be deemed cancellation of the contract by the clients. K R Photography will undertake no alternative Wedding Services on the date of the above Wedding.Coverage may be cancelled at the discretion of the photographer if the photographer feels threatened or has reason to believe that photographic equipment may be damaged..
THE SCHEDULE: Our shooting schedule and style of working are designed to achieve a great set of wedding photos for the Bride and Groom, accomplished with good humour and enjoyed by all concerned. Both the Bride and Groom and K R Photography therefore agree that punctuality and cheerful co-operation are essential. In cases where the wedding does not run on time (for example, extreme lateness by the bride arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.
WEDDING GUESTS: Your guests will have their own cameras and will want to photograph the Bride and Groom. In the spirit of cheerful co-operation the Bride and Groom agree to give the K R Photography precedence over their guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Bride and Groom have continually interrupted the photographer’s work.
UK COPYRIGHT: The Copyright, Designs and Patents Act 1988 assigns copyright to K R Photography. You may not copy the photographs taken under this contract, or allow copies to be made photographically, electronically, or by any other means, unless agreed with K R Photography beforehand..
MODEL RELEASE: The Bride and Groom grant K R Photography and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the bride and groom for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Bride and Groom hereby release K R Photography and its legal representatives, heirs and assigns from all liability and claims in connection with the images.
LIMIT OF LIABILITY: In extenuating circumstances e.g. death, personal injury or sickness to the photographer (this list is not exhaustive), K R Photography reserves the right to seek to find a replacement photographer to undertake the contract. If a replacement photographer cannot be found then liability is limited to a refund of any payments received. K R Photography cannot be held responsible for breach of this contract due to circumstances beyond their control. These circumstances include but are not limited to: lack of access to the venue, church / reception venue becoming unavailable, weather conditions preventing travelling etc. There is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.
BOOKING FEE: A 10% booking fee is payable in order to secure our photographic services on the wedding date. This is payable upon signing this contract. This contract will only come into effect when the booking fee has been paid. K R Photography reserves the right to annul the agreement without further correspondence if the fee is not received within one week of signing this contract. The balance may be paid in full upon booking if preferred.In the event of cancellation for whatever reason by the client, the booking fee is non refundable.
PAYMENTS: Any remaining balance for agreed services must be paid no later than 6 weeks prior to the Wedding Date. FAILURE TO MAKE PAYMENTS BY THE DUE DATES MAY RESULT IN CANCELLATION OF THIS WEDDING AGREEMENT.
FEE VARIATIONS: Prices quoted for Wedding Services at the time of booking and as printed in the Studio Literature will be held up to the Wedding date. Additional album and print orders will be subject to the Studio pricing structure in force at the time of ordering
CANCELLATION / TERMINATION: The Client may terminate this Contract at any time by giving written notice to K R Photography. Cancellations of any wedding within 26 weeks of the wedding date will result in the client being liable to pay 50% of the package fee booked. Cancellation of any wedding within 12 weeks of the wedding date will result in the client being liable to pay the full amount of the package fee booked. The said sum is payable as compensation of lost bookings and other losses K R Photography may suffer.This contract will also terminate on A: completion of the supply of the album or prints or images on disk by the K R Photography to the Client or B: 120 days after the Wedding Date if the Client fails to instruct the K R Photography to place a print order, disk order or album design into production. In either case no monies previously paid to the K R Photography will be refundable. Products and services ordered after this date will be subject to a new agreement and pricing.
CREATIVE LICENCE: K R Photography shall be granted creative and artistic license in relation to the choice of locations and poses used. Keith’s judgment on locations, photographic style and the number of photographs taken shall be deemed correct.K R Photography will not be held responsible for lack of images due to inclement weather, limitations imposed by the Venue (including Churches), misdirection by the Client or uncooperative guests. Keith will do his best to honour requested photographs but does not undertake to guarantee any specific picture nor incorporate any specific background, location or group arrangement.
STYLE: Photographic style is open to interpretation, and the Client should be fully aware of what they are asking for to avoid misunderstandings in their wedding coverage. A guide to the photographic style offered by the K R
Photography is provided on the website www.krphotos.co.uk and is available by e-mail or in writing upon request.
HOUSE RULES: K R Photography will sometimes be limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done.Every effort will be made to capture photographs of your wedding service, but this at the discretion of the authorised individual performing the ceremony. For example some ministers insist that flash photography is not allowed, whilst others will insist that the photographer shoots from a specific location. In such circumstances the Bride and Groom agree to accept the technical limitations that may be imposed on the equipment used. We advise the Bride and Groom to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned. Therefore, photographs of the service cannot be guaranteed but will be captured if circumstances allow. SIZES: All image and album sizes are nominal. K R Photography will provide a pleasing colour balance but cannot guarantee exact colour matching.
ARCHIVING: K R Photography will endeavour to retain the images on file for a minimum of one year following the Wedding Date, but no guarantees are given in respect of image retrieval or reproduction from the original files. It is understood that any and all proofs, sample prints and data files remain the property of the K R Photography.
We have understood the contents of this contract and agree to the terms therein.
Signature of Bride:
Signature of Groom:
Signature of Photographer:
Date of signing:
K R PhotographyBurwellCambridgeTel: 01638 482558Mobile: [email protected]
