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Contest PlanningClub, Area and Division Levels
Presented by:John Bauer, ACS, ALB
Division J Governor
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Club Contests TI Requirements
Area Contests TI Requirements
Division Contests TI Requirements
Planning Tips Resources Examples Questions
Agenda
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TI Requirements Contest Chair Chief Judge At Least 5 Judges Tie Breaking Judge Three Ballot Counters Two Timers Two Sergeant At Arms
These are all required unless impractical.
Club Contest
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TI Requirements Contest Chair Chief Judge
(Usually the Division’s Chief Judge) At Least 5 Judges or equal representation Tie Breaking Judge Three Ballot Counters Two Timers Two Sergeant At Arms
Area Contests
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TI Requirements Contest Chair Chief Judge At Least 7 Judges or equal representation Tie Breaking Judge Three Ballot Counters Two Timers
Important Note: No Judge shall be a member of any club in which a contestant is a member.
Division Contests
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Pick the date early Club – June to Mid-August Area – July to September Division – July to September Remember: The date is worked backwards from the
District Contests and 2 weeks is allowed in between each level of the contests
Find a Contest Chair Find a chair even before the date is finalized. Club and Area: Usually someone who is looking for a CL
project (#8) and does not want to compete. Division: Can be a High Performance Leadership Project
Planning Tips
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Contest Chief Judge Club: usually someone who does not want to compete. Area and Division: The Division Chief Judge is
responsible for these two levels. Provide a copy of the rule book (electronically) to all key
roles (Chair and Chief Judge) Download the latest speech kits from Toastmasters International Use a planning sheet with all the required roles filled out Use a detailed agenda
Remember to allow for time in the agenda for Award Presentations
Remember the Speech Times go an extra 30 seconds. Find out about the next 2 levels of contest information
Planning Tips
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Identify your contestants as early as possible. Notify the next level of winners within 48 hours
Club – Area Governor/ Area Contest Chair/ Division Chief Judge
Area – Division Governor/ Division Contest Chair/ Division Chief Judge
Division – District Contest Chair and District Chief Judge Try to have 2 separate toastmasters, one for each contest. This
will spread the workload out a bit. Remind the Contest Toastmasters about the 1 minute of silence
between speeches. Let the Toastmasters know how much time they have for the
interview part of the program.
Planning Tips
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For the Area and Division ask for the following additional roles Chief SAA (Can also act as one of the Contest SAA’s) General Volunteers Registration
Have a Volunteer Role Sheet for all other volunteers minus the contest roles.
Practice speech introductions in a contest format prior to the contest. For example:
Speaker – Speech Title – Speech Title - Speaker (Humorous)
Speaker – Topic – Topic – Speaker (Table Topics)
Planning Tips
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Remember to try and find new and experienced Toastmasters to fill roles in order to allow for more experience in future contests.
Remember even with a contest chair, you are still responsible for the contest and that it meets all the Toastmaster requirements.
Planning Tips
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Speech Kits from Toastmasters International. Downloadable for free http://
www.toastmasters.org/MainMenuCategories/Shop/SpeechContestMaterials/Kits.aspx
Sample Agenda Planning Sheet
Club Area Division
The sample Agenda’s and Planning Sheets will be available for download from https://www.dropbox.com/home/District42Leaders2013-14/Contest%20Planning%20Resources
Resources
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Sample Agenda – Tri-fold
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Sample Agenda – Tri-fold
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Sample Agenda – Bi-fold
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Sample Agenda – Bi-fold
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Planning Sheet - Club
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Planning Sheet - Area
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Planning Sheet - Division
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Questions?
