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MAY 2014 SERVING THE SOUTH CENTRAL KANSAS AREA VOLUME 7
Contents
2014 LEPC Conference………………1 Barton County LEPC…2 Cowley County LEPC..3 2014 LEPC Conference Articles……………………3 Reporting Chemical Spills in Kansas………..6 Transportation Emergency Preparedness Program (TEPP)…………………….7 Upcoming Training – Railroad………………….8 Upcoming Training – Transportation……….9 Upcoming Training – KS-TRAIN………………..9 ____________________ The LEPC Communicator is published bi-monthly having local LEPC meeting information, trainings, exercises, and other interest items covering all-hazards with emphasis on hazardous materials. ____________________
2014 LEPC Conference “Purpose & Passion: The Pathway to Success”
This year’s annual LEPC conference was held in Junction City with training sessions held May 6-8, 2014 and sponsored by the Kansas Division of Emergency Management (KDEM) Technological Hazards Section. Training sessions on May 6 included: CAMEO Software Training instructed by Tom Bergman (DHS ODP), Chemical and Physical properties of Anhydrous Ammonia instructed by Virgil Fowler (TRANSCAER), and the Top 10 Hazardous Materials Moved via Rail presented by Patrick Brady (BNSF). Other presentations for May 7 and 8 included:
CEPR (Jack Taylor, CEPR)
LEPC 101 and 201 (Harry Heintzelman, KDEM)
Relationship between the SERC, LEPC, and Industry (Dawn Warren Missouri MERC)
Lessons Learned – the Green Energy Experience (Mark Sauerwein, Sedgwick Fire-EMS)
Exercises and the LEPC (Cait Purinton, KDEM)
LEPCs in the Modern World (Dawn Warren, Missouri MERC)
Reporting Incidents to KDEM: What to Report and When (Jonathan York, KDEM)
Railroad Hazmat (Patrick Brady, BNSF)
Industry and LEPC Coordination – What’s in it for Industry (Jack Laptad, Bayer CropScience)
Spill Notification and Reporting (Jamie Schwartz, KDEM & Kent Schierkolk, KDHE)
TRABSCAER (Patrick Brady, BNSF)
From Planning to Information Sharing and Learning (Rick Shellenbarger, Sedgwick County EMA)
Overview of Presidential Order on Chemical Safety and Security (Patrick Bustos, EPA)
Working with EPA Laws (Patrick Bustos & Fatima Ndiaye, EPA)
What Can Your GIS Do For Me? (Jesse Smith, KDEM)
Improvements to Kansas Tier II Data System (Kim Steves & Jason Meinholdt, KDHE)
Grant Writing – Telling Your Story in a Way That Pays Off (Erin Lynch, MARC)
Do You Know Them – Do They Know You? A Collective Effort! (Chief Larry Tangney, Sedgwick County Fire District #1)
Overview of methamphetamine Laboratories (Matthew Lyon, KBI)
LEPC Involvement in County Planning (Andrew Foster, KDEM) The focus of the conference was to help public and private partners work together to prepare our citizens and our community for any disaster – especially when we work through the LEPC.
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Barton County LEPC
Barton County Courthouse – April 21, 2014 1400 Main Street, Great Bend, Kansas
Regional Commodity Flow Study
Mike Loreg, EMFusion, LLC, provided an overview and update on the South Central Kansas Hazardous Materials Commodity Flow Study. Loreg stated that it is important for responders to know what types of hazardous materials may be transported throughout the county and within the cities in the event of an accident or disaster. In addition, the information captured can be utilized by many agencies to apply for other grants. Information that will be provided in the study includes what hazardous materials are transported by rail, pipeline, and highway through Barton County. Such information can help agencies prepare for an emergency response through pre-planning, training and exercises. Loreg commented that Barton County has provided the information requested by EMFusion and traffic counts will be conducted in the near future.
Regional Hazardous Mitigation Plan Chairman Miller informed the members that on April 25, 2014, 1:00-4:00 p.m., there would be a Kickoff meeting for a Regional Hazard Mitigation Plan for Barber, Barton, Comanche, Edwards, Kiowa, Pawnee, Pratt and Stafford counties. She informed members that school districts, municipalities, the county, and certain non-profits had been invited to the Kickoff meeting. The regional planning process will include an update of the information in the current Barton County Hazard Mitigation Plan and combine it into a regional plan. Miller said that she would report back to the membership at the next LEPC meeting concerning the progress on the plan.
Member Comments Sarah Krom (Sunflower Diversified Services) informed members that there will be an increased number of 12 person buses traveling the roads throughout Barton County due in part to an increase in medical transportation both within and without the county. In addition, in the event of an accident, responders should expect passengers in these buses to have medical oxygen, mobility impairments and other disabilities.
Exercise Report Amy Miller, Barton County Emergency Management Director, informed the members that she had attended the South Central Regional FAD Seminar and Quarantine Management Tabletop Exercise on March 5, 2014, in Wichita. Emergency managers from throughout the South Central Homeland Security Region were in attendance at the exercise. Miller explained that the exercise objectives were to orient participants to a variety of web resources that would be valuable for planning and response to a Foreign Animal Disease outbreak; demonstrate the use of a template to setup and manage a control area in their county; and demonstrate the ability to order additional resources using the proper forms and methodology. The Improvement Plan for Barton County recommends updating maps of Barton County to indicate paved and unpaved roads, and the locations of feed yards. Also to be included in a layer of the maps is the weight limits on bridges throughout Barton County. In addition, another objective is to hold training for Public Works, Law Enforcement and Public Health on traffic control measures and the effects of a FAD incident on humans. Miller also said that Barton County and Pawnee County would look at partnering to repeat this quarantine exercise with their first responders.
Other Business Mark Witt (Barton County Solid Waste) provided information on a weather radar app for Android phones, PYKL3 Radar, to members. The project combines the NOAA weather radar with storm spotter radar and pushes it out to subscribers in a timely manner. The app also provides storm tracking and customizable radar information. A seminar for elected officials was held on March 17, 2014, to review elected officials roles and responsibilities in the recently updated Barton County Emergency Operations Plan. Miller reported that Jim Leftwich, South Central Regional Coordinator, Kansas Division of Emergency Management, was the presented for the session.
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Cowley County LEPC
Physician’s Pavilion – March 31, 2014 1230 E 6th Avenue, Winfield, Kansas
Regional Commodity Flow Study
Mike Loreg, EMFusion LLC, discussed the history behind the Regional Commodity Flow Survey currently being conducted in Cowley County, along with the other 18 counties in the South Central Region. He began by discussing the concept of the project dating back more than a year when first presented at a SC Kansas Regional KEMA meeting. He explained the project objectives and
specific entities that were sent surveys (EM, Fire Departments, LE Departments and County Clerks). Mike explained the actual truck traffic field data collection process and that Cowley County is using volunteers to complete that process. Mike explained the County LEPC’s requirement for the 20% soft match and ensured the LEPC that our county has fully met our match and have gone above and beyond the requirement. Mike opened the floor for questions of which there were none.
2014 Kansas LEPC Conference Articles
Commission on Emergency Planning and Response (CEPR) Jack Taylor, CEPR Chairperson
Mission: To facilitate a coordinated effort for mitigation, preparedness, response, and recovery from emergencies and disasters in Kansas. Advise and assist local and state agencies and review response to disasters and recommend improvements in mitigation, preparedness, response, and recovery. K.S.A. Chapter 48 Article 9, Kansas Emergency Act: Responsible for implementing the Emergency Planning & Community Right-to-Know Act (EPCRA) of 1986, aka Title III of the Superfund Amendments and Reauthorization Act (SARA), provision and serves as technical advisor and information clearinghouse for state and federal hazardous materials programs. Federal law requires the creation of the State Emergency Response Committee (SERC), and for the SERC to establish Local Emergency Planning Committees (LEPCs). CEPR Focus:
Enhance state and local emergency response and preparedness capabilities through coordination and planning
Assisting local agencies in the development of emergency plans, training and exercises
Review response activities to emergency and recommend improvements
Carry out the requirements of the EPCRA of 1986
Make decisions regarding state preparations for different types of emergencies
Multi-disciplines and multi-business sectors members allow for better response
Exercises and the LEPC
Cait Purinton, KDEM Exercise Officer SARA Title III, Section 303 [42 U.S.C. 11003] requires each LEPC to annually review the local emergency operations plan, and to develop methods and schedules for exercising those emergency plans. Recommended involvement of LEPC members in exercise planning and participation for whole community involvement, using experts on the LEPC to produce capability-driven exercises, and coordinating exercise requirements with awareness of each other’s requirements.
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LEPC Responsibilities Harry Heintzelman, KDEM Technical Hazards Planner
The LEPC’s primary responsibility is to develop an emergency response plan by identifying the hazards that pose a risk within the community and evaluate the available resources for preparing and responding to a potential natural or manmade disaster. EPCRA, Public Law 99-499, states each LEPC:
Shall review the local emergency operations plan (EOP) at least annually;
Shall make available each MSDS/SDS, chemical list or Tier II report, inventory form, follow-up emergency notice to the general public in accordance with Section 324;
Shall establish procedures for receiving and processing requests from the public for information under EPCRA, including Tier II information;
Shall respond to a request for Tier II information no later than 45 days after the date of receipt of the request;
Shall publish an annual notice in local newspapers that the EOP, MSDS, and Tier II forms have been submitted;
Shall receive from the owner/operator of any facility a MSDS for each such chemical (upon request);
Shall receive from each subject facility the name of a facility representative who will participate in emergency planning process;
Shall receive from the owner/operator of each facility a Tier II form;
Shall be informed by county emergency coordinator of hazardous chemical releases;
Shall be given follow-up emergency notice information as soon as possible after a release;
May commence a civil action against an owner/operator of a facility for failure to provide information under Section 303(d) or failure to submit Tier II information under Section 312(e)(1);
Shall follow the requirements of the Kansas Open Meetings Act;
Shall appoint a chairperson, and information coordinator, and establish bylaws under which the committee shall function. The information coordinator processes requests from the public for information under Section 324, including Tier II information under Section 312;
Shall notify the CEPR (KDEM) of nominations for changes in the makeup of the committee (membership updates). A current membership list should be sent to the CEPR on an annual basis to be considered “Active”; and,
Shall evaluate the need for resources necessary to develop, implement, and exercise the jurisdiction’s EOP. Suggested LEPC Activities
Conduct annual meeting to review the EOP
Conduct a meeting near the Tier II reporting deadline of March 1
Invite guest speakers to cover topics of incident response
Conduct a facility process review
Conduct review of any new regulation or law
Take a site tour of covered facilities
Engage the talents, knowledge, and interests of the LEPC members
Conduct LEPC sponsored exercises to validate plans and procedures
Conduct Hazards/Vulnerability/Capability Assessments;
Conduct a hazard materials commodity flow survey/study
Perform facility surveys/visits
Establish and maintain a Tier II database to include programs such as CAMEO
Perform LEPC sponsored hazardous materials training for responders and/or public
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LEPC Responsibilities - Continued Harry Heintzelman, KDEM Technical Hazards Planner
Public Outreach Suggestions
Newspaper advertisements
Brochures and pamphlets
Posters and public displays
Websites and social media
Preparedness Day or Hazmat Amnesty Day
Booth at a fair, special event or community days
Potential LEPC Funding Sources
Volunteer and donated services
Funding from local government
Industry donations and/or industry paid special projects/programs
Grants
HMEP – provides funding for emergency planning and training at the local level
SLA – provides assistance to counties in developing disaster and assistance plans, programs, capabilities, and organizations
501(c)(3) Non-profit Organization Status
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Transportation Emergency Preparedness Program (TEPP)
In an effort to address responder concerns, the Department retooled its approach to emergency responder preparedness and implemented the more simplified and responder-friendly Transportation Emergency Preparedness Program (TEPP). TEPP is a component of the overall comprehensive emergency management system established by DOE Order (DOE O) 151.1, Comprehensive Emergency Management System. TEPP integrates a basic approach to transportation emergency planning and preparedness activities under a single program with the goal to ensure DOE, its operating contractors, and state, tribal, and local emergency responders are prepared to respond promptly, efficiently, and effectively to accidents involving DOE shipments of radioactive material. TEPP is designed and implemented using an approach to ensure that initial responders to a radiological transportation accident have the necessary knowledge and skills needed to effectively and safely mitigate the accident. The TEPP mission is to ensure that federal, state, tribal, and local responders have access to the plans, training, and technical assistance necessary to safely, efficiently, and effectively respond to transportation accidents involving DOE-owned radioactive materials. The following reference sheets are for radioactive materials that may be encountered:
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Upcoming Training - Railroad
BNSF Railway has a tree-day all expenses paid training available for fire departments located near their rail line. Notifications should have already been received by those fire departments; however, this would serve to be a great reminder. Information on this unique opportunity can be found at http://www.bnsf.com/communities/safety-and-security/SERTC/ and they have over 600 slots still available for first responders.
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Upcoming Training - Transportation
Transportation Community Awareness and Emergency Response
TRANSCAER is a voluntary national outreach effort that focuses on assisting communities to prepare for and to respond to a possible hazardous materials transportation incident. TRANSCAER® members consist of volunteer representatives from the chemical manufacturing, transportation, distributor, and emergency response industries, as well as the government. Online training and information is available through TRANSCAER for Chlorine and Anhydrous Ammonia at the following websites and may be beneficial as part of your recurrent safety training sessions: Chlorine http://www.transcaer.com/chlorine-safety-tour Anhydrous Ammonia http://www.transcaer.com/aa-tour
Upcoming Training – KS-TRAIN
Description Date(s) Location
2014 Kansas Training Cadre Meeting Tentative Dates (more details to come)
July 15-16, 2014 Topeka
Emergency Operations Plan (EOP) Workshop Register on KS-TRAIN
(* Location to be confirmed)
May 20-22, 2014 NEW Garden City
June 11-13, 2014 NEW Crisis City
July 15-17, 2014 NEW SC Region *
August 19-21, 2014 NEW NW Region *
September 23-25, 2014 NEW SE Region *
October 14-16, 2014 NEW Topeka
Inland Search and Rescue Planning Course Register on KS-TRAIN
October 20-24, 2014 Crisis City
COOP-101 - Continuity of Operations Planning Basics Register on KS-TRAIN
May 15, 2014 - 8am to 12pm
Topeka
May 15, 2014 - 1pm to 5pm
COOP-TTX - Kansas Continuity of Operations Planning Beginners Tabletop Exercise Register on KS-TRAIN
July 17, 2014 NEW Topeka
Homeland Security Exercise & Evaluation Program (HSEEP) Training Course Register on KS-TRAIN (* Location to be confirmed)
July 8-10, 2014 Newton
December 9-11, 2014 NEW Location TBD *
KansasPlanner.com for ESF-13 Public Safety and Secuirty Training Webhinar Register on KS-TRAIN
June 10, 2014 NEW Webinar
KansasPlanner.com for ESF-14 Long-Term Community Recovery Training Webinar Register on KS-TRAIN
July 8, 2014 NEW Webinar
KansasPlanner.com for ESF-15 External Affairs Training Webinar Register on KS-TRAIN
August 12, 2014 NEW Webinar
Southwest Kansas Regional Healthcare Coalition Tabletop Exercise Register on KS-TRAIN
July 10, 2014 Garden City
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Description Date(s) Location
Strike Team/Task Force Leader Course Register on KS-TRAIN
May 30 - June 1, 2014 Ulysses
September 5-7, 2014 NEW Manhattan
G202 - Debris Management Planning Course for State,
Tribal, and Local Officials Register on KS-TRAIN June 17-19, 2014 Salina
G270.4 - Recovery from Disaster: the Local Government
Role Reigster on KS-TRAIN (* Location to be confirmed)
September 17-18, 2014 NEW NW Region *
December 16-17, 2014 NEW NW Region *
G290 - Basic Public Information Officer Course Register
on KS-TRAIN
June 4-5, 2014 Hays
August 12-13, 2014 NEW Wichita
October 14-15, 2014 NEW Frontenac
G291 - Joint Information System/Center Planning
Course for Tribal, State, and Local PIOs Register on KS-
TRAIN
August 14, 2014 NEW Wichita
G300 - Intermediate Incident Command System Register
on KS-TRAIN (prerequisites: IS-100, IS-200, & IS-700) (*
Location to be confirmed)
June 17 & 19, 2014 Topeka Fire
June 25-26, 2014 NEW Hays
July 1-2, 2014 Salina
July 12-13, 2014 NEW Marshall County *
August 13-14, 2014 Sedgwick County *
September 16 & 18, 2014 Topeka Fire
October 15-16, 2014 NEW Geary County *
G386 - Mass Fatalities Incident Response Course
Register on KS-TRAIN (* Location to be confirmed) October 28-29, 2014 KC Region *
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Description Date(s) Location
G400 - Advanced Incident Command System Register on
KS-TRAIN (preprequisite: G300) (* Location to be
confirmed)
June 24 & 26, 2014
Topeka Fire
July 23-24, 2014 Salina
August 16-17, 2014 NEW Marshall County *
August 25-26, 2014 NEW Hays
September 23-24, 2014 (date
change) McPherson
September 24-25, 2014 Sedgwick County *
October 6 & 8, 2014 Topeka Fire
November 18-19, 2014 NEW Topeka Fire
G428 - CERT Train-the-Trainer Course Register on KS-
TRAIN June 12-14, 2014 Topeka
G449 - Incident Command System (ICS) Curricula Train-
the-Trainer Register on KS-TRAIN (Prerequisites: G300 &
G400)
August 18-22, 2014 Hays
G489 - Management of Spontaneous Volunteers in
Disasters Course Register on KS-TRAIN (* Location to be
confirmed)
July 15, 2014 Jetmore
August 19, 2014 NE Region *
G775 - EOC Management and Operations Course
Register on KS-TRAIN June 11-12, 2014 Ulysses
KS-132 - Kansas Exercise Design Course for Discussion
Based Exercises Register on KS-TRAIN (Prerequisite:
HSEEP) (* Location to be confirmed)
August 26-28, 2014 SE Region *
KS-133 - Kansas Exercise Design Course for Operations
Based Exercises Register on KS-TRAIN (Prerequisite: KS-
132)
May 13-15, 2014 Topeka
October 7-9, 2014 Topeka
L-550 - Continuity Planners Workshop Register on KS-
TRAIN June 17-19, 2014 Topeka
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Description Date(s) Location
L-969 - NIMS ICS All-Hazards Position-Specific
Communications Unil Leader Course Register on KS-
TRAIN (prerequisites: IS-100, IS-200, IS-700, IS-800, G300
& G400)
June 10-12, 2014 Salina
PER-213 - Wide Area Search Course Register on KS-
TRAIN July 18-20, 2014 Wichita
PER-902 - Hospital Emergency Response Training for
Mass Casualty Incidents (HERT) Register on KS-TRAIN
June 25, 2014 NEW Hugoton
June 26, 2014 NEW Hugoton
Please forward any suggestions, ideas and comments for this and future newsletters to the Editor, Ricky Shellenbarger, at [email protected] or (316) 660-5971.
