CONTENT MANAGEMENT SYSTEM Dr Sangeeta Kaul Network Manager, DELNET, New Delhi Email: [email protected], [email protected]@delnet.ren.nic.in

CONTENT MANAGEMENT SYSTEM

Dr Sangeeta KaulNetwork Manager, DELNET, New Delhi

Email: [email protected], [email protected]

NACLIN 2011November 15-17,2011

Visva-Bharati Santiniketan

mailto:[email protected]

mailto:[email protected]

What is Content Management System

• In simple words, content management system is a system that manages content.

• What is Content?– Content is any type or unit of digital information.

It can be text, images, graphics, video, sound, documents, records, etc or anything that we would like to manage in an electronic format.

NACLIN 2011, Nov 15-17, 2011 Visva-Bharati Santiniketan

• What is Content Management ?– Content Management is the management of the

content.

What is the CM System ?– A CMS is a tool that enables us to create, edit, delete

and finally publish in a varying format a variety of content (such as text, graphics, video, documents, etc) while being governed by a set of rules, processes and workflows that ensure validated electronic content and coherency of the data.


CMS


CMS

• CMS allows to assign different roles and responsibilities to different content categories or types.

• It facilitates the easy tracking and and managing of multiple versions of a single instance of content.

• It helps in publishing the content to a repository to support access to the content (Search and retrieval).


Benefits of CMS• Consistent website design

• Availability of site modules and templates.

• An open source community (for support).

• Content and structure can easily be adapted.

• Content is well organized and searchable.

• You can assign different webmasters to administer the content.


Various CMS Products

• PhpNuke (www.phpnuke.org)• Plone (www.plone.org)• Drupal (www.drupal.org)• Mambo (www.source.mambo-foundation.org)• Moodle(www.moodle.org)• Wordpress(www.wordpress.org)• Joomla (www.joomla.org)


JOOMLA• The name Joomla is derived from the Swahili word

"Jumla", which means "all together" or "as a whole". • Joomla! is one of the most powerful Open Source Content

Management Systems. It is used all over the world for everything from simple websites to complex corporate applications.

• Joomla! is easy to install, simple to manage, and reliable. • It is a modular CMS.• 2.7 percent of the Web is running on Joomla.


JOOMLA• It enables you to build websites and powerful

online applications.• It is an open source solution.• With the minimal amount of instructions, you

can empower your users to easily manage their own sites.

• It is highly extensible and thousands of extensions(Most for free) are available. Including the specific extensions applicable for library applications.

• It is an all inclusive application.• Joomla runs on PHP/MySql.


• Joomla is written in PHP, uses object-oriented programming structure (OOPS) techniques and software design pattern, stores data in a MySql database, and includes features such as page caching, RSS feeds, printable versions of pages, news flashes, blogs, polls, search, and support for language internationalisation.

• It is based on a model-view-controller (MVC) web application framework that can be used independently.


JOOMLA

History of Joomla• The genesis of Joomla goes back to August 2005 when the

project broke off from another web design project Mambo. The whole concern of the development team was to put this content management software into the open source domain. Internet users at the OpenSourceMatters website (www.opensourcematters.org) spoke in support for the new project and in early September of 2005, Joomla! was born. The comes from the Arabic for "all together", which is an important idea for this web design project.

Joomla is now the internet's most popular Content Management System.


Versions• Joomla 1.0 was released on September 16, 2005. It was a re-branded release of

Mambo 4.5.2.3 which, itself, was combined with other bug and moderate-level security fixes.

• Joomla version 1.5 was released on January 22, 2008. The last release of this version (on April 4, 2011) was 1.5.23.This version is the first to attain long term support (LTS). LTS versions are released each three major or minor releases and are supported until three months after the next LTS version is released.

• Joomla 1.6.0 was released on January 10, 2011. This version adds a full access control list functionality plus, user-defined category hierarchy, and admin interface improvements. No support is now available for this version.

• Joomla 1.7.0 was released on July 19, 2011, six months after 1.6.0. This version adds enhanced security and improved migration tools.

• Joomla 2.5.0 is planned for release six months after 1.7.0, in January 2012. This version is a long term support (LTS) release. Originally this release was to be 1.8.0, however on August 9 it was announced that it would be renamed to fit into a new version number scheme in which every LTS release will be an X.5 release.


List of versions with release and support info

Version Release date Supported until

1.0 2005-09-16 22-7-2009

1.5 (LTS) 2008-01-22 04-10-2012

1.6 2011-01-10 19-08-2011

1.7 2011-07-19 02-10-2010

2.5 (LTS) 2012-01-19 2013-10-19


Release no longer supported

Release still supported

Future release

Source : www.joomla.org

Why to Use Joomla! ?• Simplicity

– Intuitive Graphical Web User Interface (WebUI)

• Flexibility– Highly configurable and tailorable

• Robust– Extremely stable core infrastructure

• Extensible– 3rd Party Extension and Plug-In

capabilities

• Open Source Code– You can modify anything you like

• Published API– Windows in the code allowing 3rd

Party extension

• Dynamic Content– MySQL database driven

• Pro-Active Support– Joomla! Teams and Community

members.


Why Joomla Is Better Than Other CMSJoomla

• It is designed to work perfectly in basic shared web hosting environments, a package that is least expensive and most common. Installer is simple and just like any other common desktop software.

• It is supported by several extensions, add-on, and plug in. They are written in PHP, which is most widely used, general purpose scripting language and best suited for web development.

• Joomla supports SSL logins and SSL pages.• Joomla probably has a pre built module to

transform it in a social bookmarking website.• Joomla's greatest advantage is availability of

a large number of extensions that you can use to Plug-in extra features into your website and transform your website into anything you like.

Other CMS• The installation process is a bit

complicated.

• Add-ons, Plug-ins, although deeply integrated, but are less powerful compared to Joomla.

• It is not known to support it.

• Very Limited extensibility.


Joomla Vs DrupalJOOMLA

• Joomla supports SSL logins and SSL pages.• Joomla's biggest strength is that it has a

wide selection of free and commercial designs.

• TinyMCE (in built editor) comes with Joomla.

• The default WYSIWYG (What You See is What You Get !) editor allows video and there are plenty of podcast and video extensions.

• DocMan and Rokdownloads are both reliable document managers.

• Joomla has a very good graphical interface.

• Joomla is best for Content Management System

DRUPAL• Drupal not known to support it. • Very few commercial developers and off-

the-shelf choices are very poor. Most designs are custom-made.

• Probably the most common complaint about Drupal - it has no default editor.

• Not by default but several multimedia modules for video and podcasting are available.

• Would need to be constructed from other modules.

• Definitely a weakness. Terms are confusing

• Drupal is best for Blogging.


JOOMLA VS WORDPRESSJOOMLA

• Joomla CMS is an excellent content management system allowing easy management and maintenance of your website, with little or no programming knowledge needed.

• Adding or removing post dates, need not to be changed in design mode because menus are controlled via the control panel and attributes like dates, author name etc, can be turned on and off per article or for the whole site in one go.

• Joomla will handle membership functionality.If we want members to access your videos on a subscription basis and have members in various levels of permission (depending on their subscription level), Joomla is your best bet.

WORDPRESS

• The WordPress content management system is an ideal platform for bloggers as it is easy to install and use.

• Adding or removing post dates, need to be changed in design mode and it requires knowledge of WP scripting.

• You can add membership functionality in WordPress.


Joomla Features• User Management:

Joomla has a registration system that allows users to configure personal options. There are nine different user groups with various types of permissions on which users are allowed to access, edit, publish and administrate. Authentication is an important part of user management and Joomla support multiple protocols, including LDAP, OpenID, and even Gmail.

• Search:Help navigate users to most popular search items and provide the admin with search

statistics.• Language Manager:

There is international support for many world languages and UTF-8 encoding. If you need your Web site in one language and the administrator panel in another, multiple languages are possible.

• Content Management:Joomla's simplified three-tiered system of articles makes organizing your content easier.

You can organize your content any way you want and not necessarily how it will be on your Web site. Your users can rate articles, e-mail them to a friend, or automatically save a PDF (with UTF-8 support for all languages). Administrators can archive content for safekeeping, hiding it from site visitors.


Joomla Features• Media Manager :

The Media Manager is the tool for easily managing media files or folders and you can configure the MIME type settings to handle any type of file. The Media Manager is integrated into the Article Editor tool so you can incorporate images and other files at any time.

• Polls : In order to seek the feedback from the users, you can conduct polls with multiple

options.• Web Link Management :

Providing link resources for site users is simple and you can sort them into categories, even count every click.

• Banner Management : It's easy to set up banners on your Web site using the Banner Manager.

• Syndication and Newsfeed Management :With Joomla, it's easy to syndicate your site content, allowing your users to

subscribe to new content in their favorite RSS reader. It's equally easy to integrate RSS feeds from other sources and aggregate them all on your site.


Joomla Features• Integrated Help System:

Joomla has a built-in help section to assist users with finding what they need. A glossary explains the terms in plain English, a version checker makes sure you're using the latest version, a system information tool helps you troubleshoot, and, if all else fails, links to a wealth of online resources for additional help and support.

• System Features :FTP Layer allows file operations (like installing Extensions) without having to

make all the folders and files writable, making your site administrator's life easier and increasing the security of your site. Administators quickly and efficiently communicate with users one-on-one through private messaging or all site users via the mass mailing system.

• Web Services :With Web services, you can use Remote Procedure Calls (via HTTP and XML).

You can also integrate XML-RPC services with the Blogger and Joomla APIs.• Powerful Extensibility :

These are just some of the basic Joomla features and the real power is in the way you customize Joomla. Visit the Joomla Extensions Directory to see thousands of ways to enhance Joomla to suit your needs.



Joomla Features

• Template Management:Templates in Joomla are a powerful way to make your

site look exactly the way you want and either use a single template for the entire site or a separate template for each site section.

Joomla in Real World

Official Joomla Websites• Main Site:

www.joomla.org

• Extensions Directory:www.extensions.joomla.org

Joomla Forums• Support Forums:

www.forum.joomla.org• Joomla Community By Numbers:

15,00,000 + Support forum posts 3,00,000 + Support forum topics 5,00,000 + Forum members 8,400+ Third Party Extensions



Joomla Prerequisites

XAMPP X-Operating System(Linux or Windows or Mac OS

or Solaris ) Apache - Web Server Mysql - Database PHP - Programming Language Perl - Programming Language


Implementation of Joomla• Need apache (configure for php and Mysql)• Mysql (create users and database backend) my.cnf is

the configuration file)• php (programming language) php.ini file is for

setting up security features.• Download Joomla archived file (www.joomla.org)

and decompress in Web site root directory• Save it in Xampp > htdocs.• Enter localhost/”joomla directory name” in your

Web Browser.


INSTALLATIONON

WINDOWSJOOMLA VERSION 1.5

Step 1Choose the language and click on Next.


URL Address: http://localhost/”joomla directory name”

Step2Check the minimum/ recommended requirements and click on Next


Step 3 Agree to the GNU General public license by clicking on Next


Step 4 (a)

Open phpMyadmin by typing “localhost/phpmyadmin” on your web browser.Create the database with some arbitrary name and click on Create button.


URL on Address Bar: localhost/phpmyadmin

Step 4(b)Here we write the name of database and Click on CREATE button.


Step 4 (c).Now your database should be created


Step 4(d)Select Database Type as “MySql” from the drop down, type “localhost as Host Name, type “root” as Username and no password, type database name as you have given in phpMyadmin.


Step 5Check your FTP configuration and click on NextNote: You can leave this page “Blank”


Step 6

Enter your Site Name, email address and password. Click on Install Sample Data (Optional). Click on Next.Note : Please Remember your password for further login


Step 7Congratulations! Your Joomla has been successfully installed. Now before clicking anything go to your Joomla directory Xampp -> htdocs -> Joomla directroy Note :Delete the directory named installation from the Joomla directory . And now click on Site button


This is the default frontend of Joomla.


Front End User Roles• Guest: Not a User Group

o A guest is anyone that is connected to the website but NOT registered and/or logged in. A Guest only has access to the Front-End Content that has an access classification of public.

• Front-end User Groups :o Registered: The Registered User Group comprises those users who have completed

the registration process. As a Registered User they have the access permission to log in to the website, view all Content

that is Classified as Registered Access as well as Public-Access Content. By default Registered Users are able to configure their own User Profile, submit a web link,

view/rate Content Items with a Registered Classification.o Author: The Author User Group inherits the access permissions of the Registered Users Group and in

addition, its members are allowed to create a new Content Item for the Front-end of the website.o Editor: The Editor User Group inherit the access permission of the Author User Group and, in

addition, its members are allowed to edit all published Content Items for the Front-end of the website, and to review and edit (where appropriate) any new Content Item that has yet to be published

o Publisher: The Publisher User Group inherit the access permission of the Editor User Group and, in addition, its members are allowed to publish new Content Items to the Front-end of the website. In addition the Publisher can control existing published Content Items and Unpublish them if necessary by a direct entry into the Content Item itself


Type “localhost/”joomla directory name”/administrator” on your browser and you will see your administrator/backend page. Enter your username and password to login.


Administrator Login Page

Administrator’s Home Page or Backend of Joomla


Back End User Roles Manager: The Manager User Group inherits the access permission of the Publisher User Group in the Front-end Site.

Media Manager Preview Statistics Menu: Access and edit existing Menus Content: Content by Section. All Content, Static Content Manager, Category Manager, Front Page Manager, Archives Manager. Page Impressions

Administrator: The Administrator User Group inherits the access permissions of the Manager User Group and in addition has the following permissions:

Trash Manager User Manager may create/edit/delete any user of the same level or below-all except Super Administrator. Menu Manager Site Modules Administrator Modules Components

Banners Contacts News Feeds Polls Syndicate Web Links

Mambots Site Mambos

Installers Components Modules Mambots

Super Administrator: The Super Administrator User Group has total access permission-that is for all Back-end administrator and all Front-end functions.


INSTALLATIONON

LINUXJOOMLA VERSION 1.7

Prerequisites for Linux• Download Xampp for Linux latest version from

http://www.apachefriends.org/en/xampp-linux.html• After downloading simply type on the following commands:

Go to a Linux shell and login as the system administrator root: su Extract the downloaded archive file to /opt:

tar -xvfz xampp-linux-1.7.7.tar.gz -C /opt XAMPP is now installed below the /opt/lampp directory. To start XAMPP simply call this command:

/opt/lampp/lampp start You should now see something like this on your screen:

Starting XAMPP 1.7.7...LAMPP: Starting Apache...LAMPP: Starting MySQL...LAMPP started.

Ready. Apache and MySQL are running.• Test:

Just type in the following URL at your favourite web browser: http://localhost


• Paste the Joomla folder into /opt/lampp/htdocs directory by giving the read, write and execute permissions to the htdocs directory.

• Give the read, write and execute permissions to joomla directory.

• Run the joomla from your browser and type:http://localhost/”joomla directory name”


Pre-Installation Steps

Joomla Installation startsStep1.Choose the language and click on Next


Step 2.Check the minimum / recommended requirements and click on Next


Step3Agree to the GNU General Public License by clicking on Next


Step 4(a)Open phpMyadmin by typing “localhost/phpmyadmin” on your web browser.


Step 4(b)Create the database with some arbitrary name and click on Create button.


Step 4(c)Now your database has been successfully created


Step 4(d)Select Database Type as “MySql” from the drop down, type “localhost as Host Name, type “root” as Username and no password, type database name as you have given in phpMyadmin.Note: Before click on Next, give the read, write & execute permission


Step 5Check your FTP configuration and click on Next


Step 6Enter your Site Name, email address and password. Click on Install Sample Data (Optional). Click on Next.


Step 7Remove the installation directory from the Joomla directory. And now click on Site button on the top right side.


This is the default frontend of Joomla Version 1.7


Type “localhost/joomla/administrator” on your browser and you will see your administrator/backend page. Enter your username and password to login.


Enter the Username and password

Administrator’s Home Page or Backend of Joomla Version 1.7


Following Files Are Required to have Read, Write And Execute Permissions

Type the command on terminal:chmod 777 filename

• /administrator/backups/• /administrator/components/• /administrator/language/• /administrator/language/en-GB/• /administrator/language/nl-NL/• /administrator/modules/• /administrator/templates/• /components/• /images/• /images/banners/• /images/stories/• /language/• /language/en-GB/• /language/nl-NL/• /language/pdf_fonts/

• /modules/• /plugins/• /plugins/content/• /plugins/editors/• /plugins/editors-xtd/• /plugins/search/• /plugins/system/• /plugins/user/• /plugins/xmlrpc/• /tmp/• /templates/• /cache/


EXTENSIONS

Joomla Extensions

• Extensions are add-ons that expand the functionality of Joomla!. Extensions are used to add capabilities to Joomla! that do not exist in the standard package. Hundreds of Extensions are available for Joomla!, with more being developed all of the time.

• Self-contained archived file (zip) that a non-programmer can install by simply using the Joomla menu driven install options– Components (additional functionality to site)– Modules (mostly provide interface to components e.g

menus, lists, forms)– Bots (search capability, content editing, additional css

formatting, embedding code)– Plug-ins (additional functionality to core)


Admin Menu -> Extensions -> Extension ManagerSelect the Install menu item in the Extension manager screen that appears.


Extensions for Libraries• Library Manager of Joomla!

Joomla! Library Manager (JLibMan) provides the ability to install and uninstall custom third party libraries into Joomla! 1.5 with uninstall provided by the component and installation through the Joomla! 1.5 universal installer (like the Core supported extensions, components, etc).

URL: http://extensions.joomla.org/extensions/core-enhancements/installers/3299

• Alexandria Book Library:Alexandria Book Library is a Joomla component that make you the ability to

manage your personal book library or a public library.Alexandria Book Library is free and open source.

URL : http://extensions.joomla.org/extensions/living/education-a-culture/books-a-libraries/14935

• Professional Library Management component (PLMC) : PLMC is designed you to manage your books and articles with cool

features.PLMC provides a full-featured book library (or collection) management environment on a Joomla website.

URL Address: http://www.bestofjoomla.com/component/option,com_mtree/task,viewlink/link_id,105/Itemid,95/


Extensions for Libraries

• BookLibrary Basic :

BookLibrary provides a full-featured book library or book collection

management environment on a Joomla-based website. It allows you to manage

large book libraries. The component can also be used to easily set up a book

selling shop using Amazon if you want. With an Amazon Associates ID (as an

Amazon affiliate) you can earn credits with book sales through Amazon, while

Amazon takes care of the handling and shipping.

URL: http://extensions.joomla.org/extensions/living/education-a-

culture/books-a-libraries/3728

Many more………..


Site templates• A template is basically the design of your Joomla! powered

website.• With a template you can change the look and feel of your

website.• Templates have certain fields in which components and

modules will be shown.• Templates are easy to build or customize and they provide

maximum flexibility in how you style your site.• There are many places that offer free templates

(www.joomla24.com, www.siteground.com/joomla-templates.html and many more……)

-Admin head menu > “Extensions” >”Template Manager”


Here we can select the Template from the list and make one template default


Here we select the template by clicking on radio button


Template

Here we can edit html, CSS or Preview the template


Site Components• A component is the largest and most complex extension of

them all.• They can be seen as mini-application.• There are two parts in a component, an administrator part

and a site part.• Every time a Joomla page loads, a component is called to

render the main page body.• Components are the major portion of your page because a

component is driven by a menu item and every menu item runs a component.

Admin Head Menu > “ Component”


Component


A component is a kind of Joomla! Extensions.Components are the main functional units of Joomla! They can be seen as mini-applicationsMost components have two main parts: an administrator part and a site part.


Site Modules• Modules are more lightweight and flexible extensions used for page

rendering.• Sometime modules are linked to components such as “latest news”

module which links to the com_content and display links to the newest content items.

• These modules are mostly known as the “boxes” that are arranged around component, for example: The Login module. The footer is a module.

• Modules are assigned per menu items. So, you can decide to show or hide the logon module depending on which component (menu item) is used.

• Modules don’t need to be linked to components, as a matter of fact they don’t even need to be linked to anything and can be just static html or text.

Admin head menu > “Extensions” > “ Module Manager “


Module ManagerThe Module Manager is where you add and edit Joomla! Modules. In Joomla!, Modules are used to display content and/or media around the main content.



User Manager


Allows you to add, remove, enable, disable and update user accounts

Menu Manager


•Joomla allows for unlimited number of menus•Menus can link to anything on the site.•Menus can link to external resources.•Menus are linked to modules, and can be moved


Global Configuration


Global Configuration is the area of the Joomla administrative interface where a user with Super Administrator attributes is able to make changes that globally affect the behavior of the web site and also alter some default settings for the presentation of, and access to site content.

Article Manager


The Article Manager is the place in the back-end where you can add and manage all of the articles for your web site.

Adding An Article In Article ManagerClick on New on Article Manager ,filling all text boxes and selecting Section, category etc.. and write an article in the box and then click on apply.


Go to Menu Item Manager from Admin Head Menus

Add a new menu and then select a new Menu Item Type “Article Layout” and select an Article on the right side and click on apply


Article on the front-end


Some Websites Developed In Joomla


URL address: www.statelibrary.sc.gov


E-books collection page of South Carolina Sate Library

CAPE MAY COUNTY LIBRARY


URL Address :www.cmclibrary.org


Directory Structure in Joomla used by Cape May County Library


Perpustakaan Universitas Airlaanga Used Joomla Polls feature


Universiti Teknologi Mara Made Digital Collection In Joomla


South Carolina's Virtual Library! Stored Resources By Category In Joomla


Greenville County Library System Used FAQ In Joomla


Google Map incorporation in Joomla by Health Science Library


Facebook Application in Joomla by Libraries of Love


Slide Show in Joomla by Library of the University of Silesia


Online Fine/Fees Transaction in Joomla by Paris Carnegie Public Library

Documents

CONTENT MANAGEMENT SYSTEM Dr Sangeeta Kaul Network Manager, DELNET, New Delhi Email: [email protected], [email protected]@delnet.ren.nic.in