Construction Site Organisation Management

8/13/2019 Construction Site Organisation Management

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Gautam Arora

Construction Site Organization &Management

Project Life is what happens when you are making other plans

Presented by

Gautam Arora


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Gautam Arora

PRESENT SCENARIO


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Key PersonnelKey Personnel

Project directorProject director

Project managerProject manager

Contract managerContract manager

Project engineerProject engineer

Quantity surveyor/ billing engineerQuantity surveyor/ billing engineer

Site supervisorSite supervisor

Land surveyor

MEP coordinatorMEP coordinator

Site clerkSite clerk

Store keeperStore keeper

Safety officerSafety officer

Procurement EngineerProcurement Engineer

QA/QC ManagerQA/QC Manager

External DevelopmentExternal DevelopmentLand surveyor


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Top

Management

Middle Management

Operational Management

Unstructured decisions

Semi-structured decisions

structured decisions

Goals

Objectives

Mission

Plans and budgets

Policies

Information Flow

HowWhat

Levels Of Management

MIS in a Organization


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THE PROJECT LIFE - CYCLE


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Our Construction Supervision Management ManualOur Construction Supervision Management Manual

Project Administration

Documentation at site

Site office responsibilities

Responsibilities of key

personals

Quality Assurance System

Quality Assurance

Quality Matrix

Measurement Control

Specification Control

Change Control

NCR

Material Inspection &

Test Plan

Works Inspection & Test

Plan

Forms & Checklists

Project Overview

Scope of Work

Project Particulars

Project Organisation Structure

Site Office Structure

Project Planning Monitoring & Control

Planning

Schedule monitoring

Quality Monitoring

Quantity Monitoring Cost Monitoring

Progress Reporting


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Planning Module at Project

Making schedulesMaking schedules

Labour schedulesLabour schedules

PurposePurpose How to make Labour SchedulesHow to make Labour Schedules

Labour NeedsLabour Needs

PlanningPlanning--higher productivityhigher productivity-- higher profithigher profit

Plant and vehicles schedulesPlant and vehicles schedules How to make plant and transport schedulesHow to make plant and transport schedules

Materials schedulesMaterials schedules PurposePurpose

How to make materials schedulesHow to make materials schedules


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Planning of MaterialPlanning of Material

BasicsBasics

ObjectivesObjectives

Nature of the ProjectNature of the Project

Who all are InvolvedWho all are Involved

ChallengesChallenges

What do we dWhat do we doo


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Planning of MaterialPlanning of Material

Quantum of Work / Material required to be clearly definedQuantum of Work / Material required to be clearly defined

Drawings & Designs to be availableDrawings & Designs to be available

BOQBOQ -- SpecificationsSpecifications SoftwareSoftware

Rate AnalysisRate Analysis

Conditions of the Contract to be clearly defined & followedConditions of the Contract to be clearly defined & followed

GCCGCC

SCCSCC

EMD, BG, Defect Liability Period, InsuranceEMD, BG, Defect Liability Period, Insurance


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ContCont

Vendors to be short listed & informed about the Project requiremVendors to be short listed & informed about the Project requirementent

Categorization as per Projects Completed, InCategorization as per Projects Completed, In--hand & Inhand & Infuturefuture

Expected Response period in the same scenario, with in company oExpected Response period in the same scenario, with in company orrfrom outsidefrom outside -- Source & Destination Analysis.Source & Destination Analysis.

Quality of delivered ProductQuality of delivered Product -- Variation from the requirementVariation from the requirement

Check for the requisite CompliancesCheck for the requisite CompliancesSupply / Supply & InstallationSupply / Supply & Installation

available with Vendor.available with Vendor.

Payments & issuance of Purchase OrderPayments & issuance of Purchase OrderMethodologyMethodology freezedfreezed..

Risk Assessment: Seasonal effect over the availability of MateriRisk Assessment: Seasonal effect over the availability of Materialalalso effect on Cost.also effect on Cost.

CementCement

SteelSteel

SandSand AggregatesAggregates


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ContCont

FOB & FOR AnalysisFOB & FOR Analysis

Buffer maintenanceBuffer maintenance

Develop Methodology for the events to followDevelop Methodology for the events to follow

ChecklistChecklistQuality & QuantityQuality & QuantityMethodologyMethodology

Upon deliveryUpon delivery -- Variation from the requirementVariation from the requirement


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Execution and Monitoring

Methodology of constructionMethodology of construction

Selection and fixing up construction agencySelection and fixing up construction agency

Mobilization of resourcesMobilization of resources

Setting out workSetting out work

Making daily workMaking daily work programmeprogramme

Allocation of resourcesAllocation of resources

Quality controlQuality control

Deployment of plant and machineryDeployment of plant and machinery

Taking measurement and preparation of running account billTaking measurement and preparation of running account bill

Obtaining client approvalObtaining client approval


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Cont.

Preparing labour report, material consumption, inventory, equipmPreparing labour report, material consumption, inventory, equipmentent

utilization, POL consumptionutilization, POL consumption

Liaison with outside agenciesLiaison with outside agencies

Correspondence with outside agenciesCorrespondence with outside agencies

Maintenance of daily site and hindrance registerMaintenance of daily site and hindrance register

Preparation of MISPreparation of MIS


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Closure after Handing over the Project - Attributes

Physical completion of the work as per contractPhysical completion of the work as per contract

Preparation of final bill for the work as executed according toPreparation of final bill for the work as executed according to contractcontract

and also extra work carried out beyond that provided for in theand also extra work carried out beyond that provided for in the bill ofbill of

quantities.quantities.

Reconciliation of material consumed for the work and for the matReconciliation of material consumed for the work and for the materialerial

issued by the client as per terms of the contractissued by the client as per terms of the contract

Plant and equipment utilization statementPlant and equipment utilization statement

Demobilization of resources.Demobilization of resources.

Settlement of claims with the client, and obtaining extension ofSettlement of claims with the client, and obtaining extension of timetime

etc.etc.


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Gautam Arora

ORGANISATION CHARTSORGANISATION CHARTS

AnAn organisationorganisation chart is a plan of working relationships. It shows who ischart is a plan of working relationships. It shows who is

to do the work that is to be done and who is to direct and superto do the work that is to be done and who is to direct and supervise thevise the

efforts of those who are to do the workefforts of those who are to do the work..

Ch i i / f f hCh t i ti / f t f th i ii ti hh t


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Characteristics / features of theCharacteristics / features of the organisationorganisation chartchart

1.1. Depicts theDepicts the organisationorganisationss formal structure and shows only formalformal structure and shows only formal

relationship.relationship.

2.2. Does not insure goodDoes not insure good organisationorganisation or good management; merelyor good management; merely

because a chart is in existence. It is no guarantee for goodbecause a chart is in existence. It is no guarantee for good

organisationorganisation..

3.3. Essentially illustrates who reports to whomEssentially illustrates who reports to whom.

C tC t


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ContCont

4.4. Merely shows the designations of the individuals, thus no namesMerely shows the designations of the individuals, thus no names

appear, only functions, e.g. Sales Manger, Financial Advisor etcappear, only functions, e.g. Sales Manger, Financial Advisor etc.

5.5. Reflects a simplified and abstract model of theReflects a simplified and abstract model of the organisationorganisationss

structure; they do not show human relationships; it is said thatstructure; they do not show human relationships; it is said that anan

organisationorganisation chart is like a snap shot; it is a static model of achart is like a snap shot; it is a static model of a

dynamic, living processdynamic, living process.


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Principles of anPrinciples of an organisationorganisation chartchart

1.1. Line of authority should be observed by the top management inLine of authority should be observed by the top management in

dealing with subordinates.dealing with subordinates.

2.2. Line of authority should be observed by the subordinates in dealLine of authority should be observed by the subordinates in dealinging

with supervisors.with supervisors.

3.3. OrganisationalOrganisational chart should define lines of position of each individualchart should define lines of position of each individual

very carefully.very carefully.

4.4. Identical authority or responsibility should not rest upon two oIdentical authority or responsibility should not rest upon two or morer more

persons.persons.

5.5. Avoidance of undue concentration of duty at any point.Avoidance of undue concentration of duty at any point.

6.6. OrganisationOrganisation chart should be above the personalities.chart should be above the personalities.

7.7. OrganisationOrganisation chart should be simple and flexiblechart should be simple and flexible.


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Categories of Organisation

LineLine OrganisationOrganisation

Line and StaffLine and Staff OrganisationOrganisation

FunctionalFunctional OrganisationOrganisation

Project or MatrixProject or Matrix OrganisationOrganisation

CommitteeCommittee OrganisationOrganisation

Line organisation


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Line organisation

Line and staff organisation


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Line and staff organisation

Functional organisation


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Functional organisation

General ManagerGeneral Manager

PersonnelPersonnel

ManagerManager

FinanceFinance

ManagerManagerProductionProduction

ManagerManagerMarketingMarketing

MangerManger

Project or matrix organisation


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Project or matrix organisation

This is one of the latest types pfThis is one of the latest types pf organisationalorganisational designdesign.

The matrixThe matrix organisationorganisation is a combination of the projectis a combination of the project organisationorganisation andandthe functionalthe functional organisationorganisation. Authority flows vertically within functional. Authority flows vertically within functional

departments, while authority of project manger flows horizontalldepartments, while authority of project manger flows horizontally crossingy crossing

vertical lines. Thus, matrixvertical lines. Thus, matrix organisationorganisation is created,is created, when projectwhen projectmanagement is superimposed on a stable hierarchical structure, umanagement is superimposed on a stable hierarchical structure, usually ofsually of

a functional nature. Here the individuals working on a project ha functional nature. Here the individuals working on a project have aave a

continuing dual assignment; to their project and to their base dcontinuing dual assignment; to their project and to their base departmentepartment.

Committee form of an organisation


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Committee form of an organisation

Committee is a group of individuals especially designated to takCommittee is a group of individuals especially designated to takee

decisions in matters refereed to it through free exchange of iddecisions in matters refereed to it through free exchange of ideas amongeas among

its membersits members.

Reasons for low productivity at Project


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Reasons for low productivity at Project

Supervisors looking after too many peopleSupervisors looking after too many people

Dissatisfied workers with a perceived grievance (for example, loDissatisfied workers with a perceived grievance (for example, loww

pay)pay)

Very heavy work on a hot dayVery heavy work on a hot day

Waiting for materialsWaiting for materials

Waiting for toolsWaiting for tools

Waiting for instructionsWaiting for instructions

Machine breakdownMachine breakdown

Waiting for another worker (or equipment operator) to finish soWaiting for another worker (or equipment operator) to finish so theythey

can follow on (poor site layout)can follow on (poor site layout)

Cont


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Cont

Working in a confined space and getting in each other's wayWorking in a confined space and getting in each other's way

Working gangs are out of balance (e.g. too manyWorking gangs are out of balance (e.g. too many labourerslabourers to oneto one

mason)mason)

More people allocated to the task than neededMore people allocated to the task than needed

The economyThe economy

RevenueRevenue

Predictions of Revenue and CostPredictions of Revenue and Cost

SS--curve examplecurve example

Some ways of increasing productivity


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Some ways of increasing productivity

Efficient site layoutEfficient site layout Approach roadsApproach roads

Right of way for manpower & material movementRight of way for manpower & material movement

Selected location of WarehouseSelected location of Warehouse

Food, water & proper sanitary facilitiesFood, water & proper sanitary facilities

UnUn--interrupted Skylineinterrupted Skyline

DG location for Oil refillingDG location for Oil refilling

Available Natural LightAvailable Natural Light

Safe disposal of Waste & hazardous chemicalsSafe disposal of Waste & hazardous chemicals

More efficient tools & equipmentsMore efficient tools & equipments Safe passage for movementSafe passage for movement

Hoist & Tower Cranes to work at heightHoist & Tower Cranes to work at height

Regular checks & maintenance CYCLESRegular checks & maintenance CYCLES

Grader for road worksGrader for road works Craddle for faCraddle for faade worksade works


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Cont.

Incentive schemesIncentive schemes Lump sum WagesLump sum Wages

Milestone definedMilestone defined

TrainingTraining

More efficient supervisionMore efficient supervision Defined TargetsDefined Targets

Selective ManpowerSelective Manpower

Forms & ChecklistsForms & Checklists

Use of more skilled workers: train your workforceUse of more skilled workers: train your workforce Removing barriers of CommunicationRemoving barriers of Communication

Awareness to quality standardsAwareness to quality standards

Reduced waiting timeReduced waiting time Planned procurementPlanned procurement

Work fronts availableWork fronts available Source & destination analysis doneSource & destination analysis done


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Project Manager Responsibilit ies

The PM is a key personnel & the responsibility of the entire proThe PM is a key personnel & the responsibility of the entire projectject

complies with him which may adhere to some of the followingcomplies with him which may adhere to some of the following::

Report to the GM / DGM / Project Coordinator at HO.Report to the GM / DGM / Project Coordinator at HO. Analyze & Maintain documents.Analyze & Maintain documents.

Establish the work plans and review them periodically to ensureEstablish the work plans and review them periodically to ensure

project performance with assistance of his personnel.project performance with assistance of his personnel.

Conduct technical and contractual reviews to ensure that the worConduct technical and contractual reviews to ensure that the worksks

being executed in accordance with the contract document betweenbeing executed in accordance with the contract document between

the client and contractor.the client and contractor.

Monitor all the engineering and procurement procedures on site.Monitor all the engineering and procurement procedures on site.

Initiate necessary remedial actions in consent with the HO toInitiate necessary remedial actions in consent with the HO to

maintain the project on schedule.maintain the project on schedule.

Certify the quality report along with the QAM and ClientCertify the quality report along with the QAM and Clients PM.s PM.

Certify the measurement books along with the CM and ClientCertify the measurement books along with the CM and Clients PM.s PM.

Authorize and approve all works performed by his staff inAuthorize and approve all works performed by his staff in

connection with the projectconnection with the project


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Cont

Assist the ClientAssist the Clients PM in evaluation and certification of variations PM in evaluation and certification of variation

orders.orders.

Attend, organize, invoke meetings with ClientAttend, organize, invoke meetings with Clients PM and contractors.s PM and contractors. Supervise the preparation & constructional explanatory sketchesSupervise the preparation & constructional explanatory sketches

wherever required.wherever required.

Verify the recorded quantity & quality progress with the ClientVerify the recorded quantity & quality progress with the Clients PMs PM

and certify.and certify.

Resolve nonResolve non--conformance of contractor in consultation to Clientconformance of contractor in consultation to Clientss

PM and HO.PM and HO.

Organize progress meeting on monthly basis.Organize progress meeting on monthly basis.

Record and inform the HO of all the on site activities.Record and inform the HO of all the on site activities.

Administer the site office.Administer the site office.


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Assist the ClientAssist the Clients PM in evaluation and certification of variations PM in evaluation and certification of variation

ordersorders

Authorize and certify the onsite internal office expenses billsAuthorize and certify the onsite internal office expenses bills Authorize and certify the staff leavesAuthorize and certify the staff leaves

Verify and send the fortnightly report to the HO with the computVerify and send the fortnightly report to the HO with the computerer

operatoroperator

Prepare and adhere to the approved site office cash flowPrepare and adhere to the approved site office cash flow..


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NEEDS / REQUIREMENTS

Integration Management to deliver Project


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Integration Management to deliver Project

OBJECTIVE: To deliver excellent Quality, in optimum Time frame at optimumCost.

Role : Produce at every stage of project lifecycle (preliminary stage, designdevelopment stage, construction stage, and delivery of project):

Areas of Concern Procurement, Risk Communication Human Resources Cost Time Scope, and

Quality

And producing PROJECT HEALTH REPORT By exercising Planning / coordinating / facilitating / monitoring

project teams Internal (Departments of design, contract, procurement) External (Architects, Engineers, Review consultants,

Surveyors),


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HSE Practices at Construction Sites

To Comply With

Standards


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Standards

IS: 875IS: 875--19641964 Code of practice for structural safety of buildings andCode of practice for structural safety of buildings andloading standardsloading standards

IS: 1905IS: 1905--19801980 Code of practice for structural safety of buildings,Code of practice for structural safety of buildings,masonry wallsmasonry walls

IS: 3696 (Part I)IS: 3696 (Part I) --1966, IS 40141966, IS 4014-- 19671967 Safety code for scaffolds andSafety code for scaffolds andladders: Part I Scaffolds & Safety Regulations for Scaffoldingladders: Part I Scaffolds & Safety Regulations for Scaffolding

IS: 3696 (Part II)IS: 3696 (Part II)--19661966 Safety code for scaffolds and ladders: Part IISafety code for scaffolds and ladders: Part IILaddersLadders

IS: 3764IS: 3764--19661966 Safety code for excavation workSafety code for excavation work

IS 4081:1986IS 4081:1986 Safety code for blasting and related drilling operationsSafety code for blasting and related drilling operations

IS: 4082 1996IS: 4082 1996 Recommendations on stacking and storage ofRecommendations on stacking and storage ofconstruction materials at site.construction materials at site.

IS: 4130IS: 4130--19761976 Safety code for demolition of building (first revisionSafety code for demolition of building (first revision)

Cont


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Cont

IS 4138:1977IS 4138:1977 Safety code for working in compressed airSafety code for working in compressed air

IS 4756:1978IS 4756:1978 Safety code for tunneling workSafety code for tunneling work

IS: 4912IS: 4912--19781978 Safety requirements for floor and wall openings, railings andSafety requirements for floor and wall openings, railings and

toe boards (first revision)toe boards (first revision)

IS: 5121IS: 5121--19691969 Safety code for piling and other deep foundationsSafety code for piling and other deep foundations

IS: 5916IS: 5916--19701970 Safety code constructions involving use of hot bituminousSafety code constructions involving use of hot bituminous

materialsmaterials

IS: 7205IS: 7205--19741974 Safety code for erection of structural steel workSafety code for erection of structural steel work

IS: 7293IS: 7293--19741974 Safety code for working with construction machinerySafety code for working with construction machinery

IS: 7969IS: 7969--19751975 Safety code for handling and storage of building materialsSafety code for handling and storage of building materials


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Cont


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IS 13430:1992IS 13430:1992 Code of practice for safety during additionalCode of practice for safety during additional

construction and alteration to existing buildingsconstruction and alteration to existing buildings

SP 70 : 2001SP 70 : 2001 Handbook on construction safety practicesHandbook on construction safety practices

IS: 10386IS: 10386--1983 General aspects Part 11983 General aspects Part 1 1983, Part 21983, Part 2 1982, Part 61982, Part 6 1983,1983,

Part 10Part 10 19831983 Amenities, protective clothing and equipment,Amenities, protective clothing and equipment,construction, storage, handling, detection and safety measures fconstruction, storage, handling, detection and safety measures foror

gases, chemicals and flammable liquidsgases, chemicals and flammable liquids

Personnel Protective EquipmentPersonnel Protective Equipment

IS: 2925IS: 2925--1984 Safety helmet1984 Safety helmet

IS: 5983IS: 5983--1980 Eye protectors1980 Eye protectors

IS: 7524 (Part I & II)IS: 7524 (Part I & II)--1979 Safety goggles & Safety Spectacle1979 Safety goggles & Safety Spectacle

Cont


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IS: 1179IS: 1179--19671967 Welding helmets & Welding Hand ShieldWelding helmets & Welding Hand Shield

IS: 1179IS: 1179--1967/IS: 59831967/IS: 5983--19801980 Filter:Filter: ---- Welding Filter, Ultra VioletWelding Filter, Ultra Violet

Filter, Infra Red Filter, Filter CoverFilter, Infra Red Filter, Filter Cover

IS: 8521(PartIS: 8521(Part--I)I)--1977 & 19941977 & 1994 Face Shield with Plastic VisorFace Shield with Plastic Visor

IS: 9973IS: 9973--19811981 VisorVisor

IS: 5852IS: 5852--1996 / IS: 112261996 / IS: 11226 19931993 Safety Shoes with steel toeSafety Shoes with steel toe

IS: 5914IS: 5914--19701970 Leather Safety ShoesLeather Safety Shoes

IS: 11226IS: 11226--1993/IS: 134691993/IS: 13469--19921992 Rubber/ PVC Sole and heels (oil &Rubber/ PVC Sole and heels (oil &

Chemical resist)Chemical resist)


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CommunicationCommunication


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KickKick--off Meetingoff Meeting Preliminary startPreliminary start--up for Contractor to submit safetyup for Contractor to submit safety programmeprogramme..

PrePre--job Meetingjob Meeting For consultation before the activity start.For consultation before the activity start.

Progress MeetingProgress Meeting Update on project progress & resolve any coordination issueUpdate on project progress & resolve any coordination issue

ToolTool--Box MeetingBox Meeting Medium to inform execution employees.Medium to inform execution employees.

Safety MeetingSafety Meeting Trainings, inspections, review of all above.Trainings, inspections, review of all above.

Responsibility


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Contractor

Prepare the Schedule & submit

Mobilization at site

Project Activities

Interdepartmental Coordination

Safety Milestones

Critical Activities

Special Trainings

Inspections

Hazard Zones

Work Permits

Work at Height

Hot work

Disposal

Excavation Night Work

Restricted areas

Shafts/Confined Space

Planning


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Sequence of work and its phasing between contractors to minimizeSequence of work and its phasing between contractors to minimize

the possibility of one contractor placing another contractorthe possibility of one contractor placing another contractors men ats men at

risk, where appropriate, the segregation of contractors should brisk, where appropriate, the segregation of contractors should bee

considered.considered.

Need to provide information, instruction and appropriate traininNeed to provide information, instruction and appropriate training,g,

both on general site safety and hazardous specific in the site.both on general site safety and hazardous specific in the site. TheThe

latter could range from restricted zones, Permitlatter could range from restricted zones, Permit--toto--work systems,work systems,

lifting operation to the wearing of Personal protective equipmenlifting operation to the wearing of Personal protective equipment ast asper IS standards.per IS standards.

Need for fire precautions and emergency proceduresNeed for fire precautions and emergency procedures

Need for environmental monitoring and health surveillanceNeed for environmental monitoring and health surveillance

Site security and foreseeable risks to the public, including theSite security and foreseeable risks to the public, including the needneedfor directional and warning signs.for directional and warning signs.

Cont


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Safe access across the site for persons, vehicles and equipment.Safe access across the site for persons, vehicles and equipment.

Thought should be given to arrangements for keeping the site tidThought should be given to arrangements for keeping the site tidy,y,

accommodation for site staff, safety welfare, first aid and otheaccommodation for site staff, safety welfare, first aid and otherr

facilities.facilities.

Provision of safe places of work at different stages of the jobProvision of safe places of work at different stages of the job includingincluding

the provision of scaffolding, ladders for a number of subthe provision of scaffolding, ladders for a number of sub--contractorscontractors..

Ambulance Room with 24 hrs Ambulance / Emergency vehicleAmbulance Room with 24 hrs Ambulance / Emergency vehicle

available at site. (Estimated five hundred plus workers are emplavailable at site. (Estimated five hundred plus workers are employedoyed

/ an arrangement is made with a nearby hospital)./ an arrangement is made with a nearby hospital).

First Aid well equipped with stretchers with visiting doctor facFirst Aid well equipped with stretchers with visiting doctor facility atility at

site, if workers over 100.site, if workers over 100.

Cont


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Building & other construction workers rules 2002 section 223 MedBuilding & other construction workers rules 2002 section 223 Medicalical

examination of building workers, etcexamination of building workers, etc.. conduct special medical examination for occupational hazards toconduct special medical examination for occupational hazards to suchsuch

building workers before their employment and thereafter at suchbuilding workers before their employment and thereafter at such intervalsintervals

as may be specified by the Chief Inspector of Inspections of Buias may be specified by the Chief Inspector of Inspections of Building andlding andConstruction, from time to time.Construction, from time to time.

Contractor should always be ready with mitigation / EmergencyContractor should always be ready with mitigation / Emergency

Action plan.Action plan.

Sufficient illumination at all times for maintaining safe workinSufficient illumination at all times for maintaining safe workingg

conditions at a site of a building or other construction work isconditions at a site of a building or other construction work is

provided where building workers are required to work or pass andprovided where building workers are required to work or pass and forforpassageways, stairways and landing, such illumination is not lespassageways, stairways and landing, such illumination is not lesss

than that provided in the relevant national standards.than that provided in the relevant national standards.

Contractor has to arrange for aContractor has to arrange for a CrecheCreche if 20 or more women areif 20 or more women areordinarily employed as contract labor at project site.ordinarily employed as contract labor at project site.

Coordination


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The Site InThe Site In--charge appointed by the prime contractor shall be totallycharge appointed by the prime contractor shall be totally

responsible for compliance with this health and safety coderesponsible for compliance with this health and safety code..

The contractor must appoint a Chief Safety Officer and form aThe contractor must appoint a Chief Safety Officer and form acontractor safety committeecontractor safety committeealong with safety representatives fromalong with safety representatives from

its subits sub--contractors.contractors.

This committee will be chaired by the Site InThis committee will be chaired by the Site In--charge and meet atcharge and meet atleast once a week to review status on EHS issues.least once a week to review status on EHS issues.

It is expected that each contractor and subIt is expected that each contractor and sub--contractor will participatecontractor will participate

in Dailyin DailyTool Box TalksTool Box Talksand other safety meeting to coand other safety meeting to co--ordinateordinateproject work for the day across trades.project work for the day across trades.

Cont


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Clear lines of communication should be set up between each subClear lines of communication should be set up between each sub--

contractorcontractors Safety Officer and Safety officer of the prime Contractor.s Safety Officer and Safety officer of the prime Contractor.

Effective coEffective co--ordination will be enhanced by ensuring thatordination will be enhanced by ensuring thatSafety andSafety andHealthHealthfigures prominently on the agenda of regular projectfigures prominently on the agenda of regular project

meetings, as well as Safety meetings.meetings, as well as Safety meetings.

For better coordination on project related EHS issues, the safetFor better coordination on project related EHS issues, the safetyymeeting participants shall include Project Manager, Project Manameeting participants shall include Project Manager, Project Managergerss

Safety representative, all contractorSafety representative, all contractors safety representatives alongs safety representatives along

with Ownerwith Owners safety rep.s safety rep.

Project ManagerProject Managers Safety officer shall convene this meeting ands Safety officer shall convene this meeting and

participants from all contractors safety representatives will beparticipants from all contractors safety representatives will be

mandatory.mandatory.

Minutes of this meting shall be circulated to all concernedMinutes of this meting shall be circulated to all concerned

Monitoring


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Arrangements must be made for safety and health monitoring of thArrangements must be made for safety and health monitoring of thee

site on a regular basis. This will include, not only ensuring thsite on a regular basis. This will include, not only ensuring the safetye safety

issues associated with working at heights, excavations, workingissues associated with working at heights, excavations, working withwith

energy sources, etc. but also environmental matters such asenergy sources, etc. but also environmental matters such as

hazardous dust, fumes, noise etc.hazardous dust, fumes, noise etc.

In all cases, the contractorIn all cases, the contractors Sites Site--InIn--charge shall ensure that dailycharge shall ensure that daily

site inspections are carried out by the contractorsite inspections are carried out by the contractors Safety Officer,s Safety Officer,

more in depth inspection being done periodically by visiting safmore in depth inspection being done periodically by visiting safetyety

advisor.advisor.

It may be necessary for arrangements to be made for specialistIt may be necessary for arrangements to be made for specialist

occupational health and hygiene advice.occupational health and hygiene advice.

The checklist for daily inspection is provided which must be incThe checklist for daily inspection is provided which must be includedluded

in the Behavior Observation Process (BOP).in the Behavior Observation Process (BOP).

Contractor will generate the Monthly EHS report and submit withContractor will generate the Monthly EHS report and submit with

safety statistics and photographs.safety statistics and photographs.

Safety Audits


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OrganizationOrganization

Accident controlAccident control

Emergency PreparednessEmergency Preparedness

Workers Health & HygieneWorkers Health & Hygienefacilitiesfacilities

Workplace safetyWorkplace safety

Electrical systemsElectrical systems

Fire preventionFire prevention Demarcated areasDemarcated areas

Mechanical equipmentMechanical equipment

Safe work practicesSafe work practices

Storage areasStorage areas

Material stackingMaterial stacking

HousekeepingHousekeeping

Safety statistics

Display of emergency numbersDisplay of emergency numbers

MSDS (Material Safety data sheet)MSDS (Material Safety data sheet)

Personal Protective EquipmentPersonal Protective Equipment

Safety trainingSafety training Safety meetingsSafety meetings

First aid facilitiesFirst aid facilities

Traffic control, Signage, etc.Traffic control, Signage, etc.

Safety programs / Promotionalactivities

Safety statistics

Management Responsibility of Safety


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Safe place of work, which includes safe means of access and exitSafe place of work, which includes safe means of access and exit

during normal daily work routine as well as in emergenciesduring normal daily work routine as well as in emergencies

Safe plant and equipment including the maintenance & records.Safe plant and equipment including the maintenance & records.

Safe systems of work. This includes safe working practices and wSafe systems of work. This includes safe working practices and workork

instructions for all jobs taking particular account of hazardousinstructions for all jobs taking particular account of hazardous situationssituations

Safe working environment and proper arrangements for employeeSafe working environment and proper arrangements for employeewelfare. This responsibility includes proper lighting, ventilatiwelfare. This responsibility includes proper lighting, ventilation, fumeon, fume

and dust extraction, noise control, housekeeping, seating, drinkand dust extraction, noise control, housekeeping, seating, drinkinging

water, sanitary facilities and a wide range of other factors.water, sanitary facilities and a wide range of other factors.

Safe methods for storing, handling and transporting goods andSafe methods for storing, handling and transporting goods and

substancessubstances

Cont


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Such information instruction, training and supervision as is necSuch information instruction, training and supervision as is necessaryessary

to ensure efficient and safe working practices, which comply witto ensure efficient and safe working practices, which comply withh

national legislation and company rules.national legislation and company rules.

Basic and job related safety training for all its and as well itBasic and job related safety training for all its and as well its Subs Sub

contractorcontractors temporary and permanent employeess temporary and permanent employees

Consultation with employee with a view to making and maintainingConsultation with employee with a view to making and maintaining

adequate and effective arrangements for health safety and welfaradequate and effective arrangements for health safety and welfare.e.

A written statement with respect to the health, safety and welfaA written statement with respect to the health, safety and welfare ofre of

the employees containing details of procedures which will put ththe employees containing details of procedures which will put theepolicy into effect and define individual responsibilities for sapolicy into effect and define individual responsibilities for safety.fety.

Where accommodation provided by the company, this must conformWhere accommodation provided by the company, this must conform

to the same safety and hygiene standards as other companyto the same safety and hygiene standards as other companypremises, in respect of the premises itself and the working of apremises, in respect of the premises itself and the working of anyny

staff.staff.

Responsibility of Safety Manager


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To manage the company Health and Safety programTo manage the company Health and Safety program

To make recommendations on matters concerning health and safetyTo make recommendations on matters concerning health and safety

to the Director responsible for the company health and safetyto the Director responsible for the company health and safety

program in order to achieve the companyprogram in order to achieve the companys health and safetys health and safety

objectivesobjectives

To inspect all or part of the premises daily to ensure the progrTo inspect all or part of the premises daily to ensure the progr

am isam is

being complied withbeing complied with

To carry out full inspection at least once every week for potentTo carry out full inspection at least once every week for potentialial

hazardshazards

To prepare Pre task plans and make necessary modifications tillTo prepare Pre task plans and make necessary modifications till theythey

are accepted by Project Managerare accepted by Project Managers Safety representatives Safety representative

To arrange adequate materials and publicity for the Health and STo arrange adequate materials and publicity for the Health and Safetyafety

ProgramProgram

Cont


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To recommend any necessary health and safety rules includingTo recommend any necessary health and safety rules including

changes where appropriatechanges where appropriate

To arrange, attend and supply relevant material for Safety CommiTo arrange, attend and supply relevant material for Safety Committeettee

Meetings and weekly safety meetingsMeetings and weekly safety meetings

To conduct appropriate job related health and safety training foTo conduct appropriate job related health and safety training for allr all

new and existing staff whether temporary or permanent. Any jobnew and existing staff whether temporary or permanent. Any jobchange should be accompanied by relevant retraining.change should be accompanied by relevant retraining.

To ensure that all fire equipment is regularly inspected and serTo ensure that all fire equipment is regularly inspected and serviced.viced.

To ensure the provision of safe toolsTo ensure the provision of safe tools

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To carry out specific health and safety training for managers,To carry out specific health and safety training for managers,

supervisors and safety representatives.supervisors and safety representatives.

To properly investigate all accidents, damage to property and neTo properly investigate all accidents, damage to property and nearar

miss incidents and make sure that any corrective action ismiss incidents and make sure that any corrective action is

implementedimplemented

To maintain accident records and make a weekly inspection of firTo maintain accident records and make a weekly inspection of firstst

aid records and implement any necessary subsequent actionaid records and implement any necessary subsequent action

To prepare weekly summaries of injury/damage and inspectionTo prepare weekly summaries of injury/damage and inspection

reports for senior managementreports for senior management

Emergency Plan


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In dealing with an emergency situation, the broad objective of tIn dealing with an emergency situation, the broad objective of the planhe plan

is to provide a system capable of taking fast and effective actiis to provide a system capable of taking fast and effective action in anon in an

emergency situation and to maximize effective utilization of resemergency situation and to maximize effective utilization of resourcesources

available to:available to:

Safeguard lives both at the site and in the neighborhood,Safeguard lives both at the site and in the neighborhood,

Contain the incident and bring it under control,Contain the incident and bring it under control,

Action plan for all coordinating departments and agencies,Action plan for all coordinating departments and agencies,

Minimize damage to property and neighboring environment,Minimize damage to property and neighboring environment,

Rescue and treat casualties,Rescue and treat casualties,

Provide welfare assistance to casualties,Provide welfare assistance to casualties,

Identify persons affected, notify relatives, extend necessaryIdentify persons affected, notify relatives, extend necessaryassistance, etc.,assistance, etc.,

Evacuate persons to safe areas,Evacuate persons to safe areas,

Restoration of normal operations in least possible time,Restoration of normal operations in least possible time,

Minimize panic amongst employees and public out side our siteMinimize panic amongst employees and public out side our sitepremises.premises.

Health & Well being of Construction WorkersHealth & Well being of Construction Workers


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Provide clean drinking water to all workers.Provide clean drinking water to all workers.

Provide adequate number of decentralized latrines and urinals toProvide adequate number of decentralized latrines and urinals to

construction workers.construction workers.

Guarding all parts of dangerous machinery.Guarding all parts of dangerous machinery.

Precautions for working on machinery.Precautions for working on machinery.

Maintaining hoists and lifts, lifting machines, chains, ropes, aMaintaining hoists and lifts, lifting machines, chains, ropes, and othernd other

lifting tackles in good condition.lifting tackles in good condition.

Durable and reusable formwork systems to replace timber formworkDurable and reusable formwork systems to replace timber formwork andandensure that formwork where used is properly maintained.ensure that formwork where used is properly maintained.

Ensuring that walking surfaces or boards at height are of soundEnsuring that walking surfaces or boards at height are of sound

construction and are provided with safety rails or belts.construction and are provided with safety rails or belts.

Provide protective equipment; helmets etc.Provide protective equipment; helmets etc. Provide measures to prevent fires. Fire extinguishers and bucketProvide measures to prevent fires. Fire extinguishers and buckets of sands of sand

to be provided in the fireto be provided in the fire--prone area and elsewhere.prone area and elsewhere.

Provide sufficient and suitable light for working during nighttiProvide sufficient and suitable light for working during nighttime.me.

Dangers, health hazards, and measures to protect workers fromDangers, health hazards, and measures to protect workers frommaterials of construction, transportation, storage etc.materials of construction, transportation, storage etc.

Environmental Management SystemEnvironmental Management System


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It refers to system for managing an organizationIt refers to system for managing an organizations environmentals environmental

programmesprogrammes in a comprehensive systematic, planned andin a comprehensive systematic, planned anddocumented manner for developing, implementing, achieving,documented manner for developing, implementing, achieving,

reviewing and maintaining the environmental policyreviewing and maintaining the environmental policy..

Mitigation measures for each impact during the construction, opeMitigation measures for each impact during the construction, operation andration and

the entire life cycle to minimize adverse environmental impactsthe entire life cycle to minimize adverse environmental impacts as a resultas a result

of the activities of the project.of the activities of the project.

Recommendation of enhancement measures i.e. landscape plan, soliRecommendation of enhancement measures i.e. landscape plan, solid wasted wastemanagement plan, traffic circulation plan etc. to improve the aemanagement plan, traffic circulation plan etc. to improve the aesthetics andsthetics and

overall quality of the surrounding environment.overall quality of the surrounding environment.

Preparation of Environmental Monitoring Plan for post project moPreparation of Environmental Monitoring Plan for post project monitoring fornitoring forcompliance of various environmental regulations.compliance of various environmental regulations.

Constitution of an Environmental Management Group within theConstitution of an Environmental Management Group within the

organization assigning specific responsibilitiesorganization assigning specific responsibilities

Environment Clearance ProcedureEnvironment Clearance Procedure


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Environmental MonitoringEnvironmental Monitoring


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Soil MonitoringSoil Monitoring: Soil samples from representative locations in the site: Soil samples from representative locations in the site

and study area are collected andand study area are collected and analysedanalysed for important relevantfor important relevant

physical & chemical parametersphysical & chemical parameters

Water Quality MonitoringWater Quality Monitoring: Water quality monitoring are conducted at: Water quality monitoring are conducted at

representative locations in the study area for surface and grounrepresentative locations in the study area for surface and groundd

water. Samples are to be collected andwater. Samples are to be collected and analysedanalysed for importantfor important

relevant physical, chemical and bacteriological parameters.relevant physical, chemical and bacteriological parameters.

Ambient Air Quality MonitoringAmbient Air Quality Monitoring: Ambient air quality in respect of SPM,: Ambient air quality in respect of SPM,

RPM, SO2,RPM, SO2, NOxNOx, and CO, are monitored at representative locations in, and CO, are monitored at representative locations in

the site and study areathe site and study area

Noise MonitoringNoise Monitoring: Ambient noise level monitoring are carried out at: Ambient noise level monitoring are carried out at

representative locations in the site and study area.representative locations in the site and study area.

ContCont


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Tree CountingTree Counting: Survey is conducted to assess existing trees in the: Survey is conducted to assess existing trees in the

project site in respect of numbers, species and girth size.project site in respect of numbers, species and girth size.

Traffic SurveyTraffic Survey: Traffic survey for continuous 24 hours has to be: Traffic survey for continuous 24 hours has to be

carried out to measure number and type of vehicles passing on thcarried out to measure number and type of vehicles passing on thee

existing main roads giving access to the project.existing main roads giving access to the project.


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CONSTRUCTION QUALITYMANAGEMENT

The Multipliers


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Project Quality

life-cycleManagement

Quality ManagementTeam

Quality Assurance Quality Control

Quality Audit Plan

Data Collection& Reporting

Inspection & Test

Plan

Review & Analysis

What to Manage


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Project Quality Management includes the processes required to ensure that the project will

satisfy the needs for which it was undertaken.

It includes all activities of the overall management function thatdetermine the quality policy, objectives, and responsibilities andimplements them by means such as quality planning, qualitycontrol, quality assurance, and quality improvement, within the

quality system.

Quality is the totality of characteristics of an entity that

bear on its ability to satisfy stated or implied needs. Acritical aspect of quality management in the projectcontext is the necessity to turn implied needs into statedneeds through project scope management

The Multipliers - Inference


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Quality Assurance Standards

Quality Control

Benchmark

Quality Audit Plan: projectbrief

Daily

Weekly

Monthly

Quality Management Team

Skilled, Qualified & Experienced

Inspection &Test Plan Comply BOQ, Contract

Data Collection & Reporting:Present & History

Preventive Measures

Mitigation

Review & Analysis Repetitiveness

Mitigation

Scope


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Project quality management must address both themanagement of the project and the product of theproject. Failure to meet quality requirements in either

dimension can have serious negative consequences forany or all of the project stakeholders.

For example: Meeting customer requirements by overworking the

project team may produce negative consequences in theform of increased employee turnover.

Meeting project schedule objectives by rushing plannedquality inspections may produce negative consequenceswhen errors go undetected.

Key Concern Areas


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The project management team should also be aware thatmodern quality management complements modernproject management. For example, both disciplines

recognize the importance of:

Customer satisfaction

Prevention over inspection the cost of avoidingmistakes is always much less than the cost of correctingthem.

Management responsibility

Processes within Integrated phases

System / Methodology Followed:


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Check Contractors QA/QC Plan, Laboratory Set Up / Frequency ofTests, Check Material / Material Sources.

Introduce RFI system & Check quality for every RFI.

Identify quality problems.

Communicate Quality Issues to Contractor by way of FieldInstruction Note.

List such Non-Conformity Reports (NCR).

Visit site periodically jointly with Contractor for Compliance of NCR.

Discuss NCRs every fortnight with Contractor compliance of NCRs by

Contractor.

Quality Document Project File Maintained at Site


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Material Testing Register (Cube test, slump test, cement& steel test, Silt content, Sand Bulkage etc.)

Concrete Mix design Register

Water Cement ratio register Material Passing Register

Stage Passing Register

Sample Approval Register RFIs Raised by Contractor

RFIs Raised by Client

NCRs raised by Client Payment On-Hold Certificates

Quality Assurance Engineer (QE)- Key Responsibilit ies


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Report to the RE

Maintain documents as mentioned earlier

Verify and record all the quality checklists, conformance and

non-conformance of the ongoing activities Keep a check on the specifications being followed correctly

onsite

Coordinate with BE to ensure the billing of accepted works

only

Issue conformance and non-conformance reports to the RE

Assist RE in resolving quality issues, and device methods to

achieve quality standards Organize joint inspection to facilitate faster resolution of

quality issues

He shall perform all activities as listed under Material

inspection & Test Plan and Works Inspection & Test Plan.

Tools : Non-Conformance Notice

CONTRACTNO: CONSULTANT PROJECTNUMBER:

PROJECT: LOCATION:


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PROJECT: LOCATION:

CONTRACTOR: PACKAGE:

PROJECT ENGINEER: REPORTDATE/TIME:

TO: DATE:

The following item(s) is/are in non-compliance with the Contract Documents. Corrective action is to be takenimmediately. If applicable, until the corrective action is completed, no monies may be paid for the item(s) and the costof all corrective action shall be borne by the Contractor.

Contractor corrective action applicable: YES NO

Spec. Ref.: Drawing Ref.:

Description:

Consultant PM Suggestion:

1. Remove & Replace till it conforms with specs: 2. Rework or Repair till it conforms with specs: 3. Accept as-is:

Consultant Project Manager

CONTRACTORS CORRECTIVE ACTION PROPOSAL:

Date:

Contractors Project Manager

CONSULTANT ACCEPTANCE FOR ACTION 2 OR 3 ABOVE:

I agree/ disagree/ need additional back up data, with Contractors corrective action proposal as detailed above.

Date: _____________________________ _________________________________

Architect/ Consultant

OWNER ACCEPTANCE FOR ACTION 3 ABOVE:

I agree/ disagree/ need additional back up data, with Contractors corrective action proposal as detailed above.

Date: _____________________________ _________________________________

Client/ Owner

CORRECTIVE ACTION COMPLIANCE

The Contractor has complied with corrective action proposal. The remedial work has been reviewed and accepted forpayment.

Date:Consultant Project Manager

Non Conformance Report (NCR)


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Followings are the conditions but not limited to for issuance of NCR

Non conformance to the Scheduled Progress in terms of

quantity and quality. Non conformance to the Measurements mentioned in

tender, accepted drawings or mutually agreed drawings,details & authenticated by Clients PM

Non conformance to Specifications mentioned in thecontract document or mutually agreed & authenticated byClients PM

Non conformance to acceptance criteria of material testand inspection

Non conformance to acceptance criteria of completedworks.

Cont.


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Non conformance to the instruction issued to contractor by

RE and or authorized by Clients PM.

Non conformance to any Contract clauses, IS codeprovisions, ISI standards, safety norms, methodstatements, labour laws, and or any laws, standards of

practice in construction process.

Non compliance to the NCR previously issued

Inadequate measures towards corrective actions assuggested by QE, RE or Clients PM

RFIsRequest for Information Form

?


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Project Code :

Contractor Name :

Location / Site :

Building Block :

Drawing / Reference :

Issued to: .. .

Information RequiredDead Line: ..

Issued BY: Acknowledgment of receipt

Name : Sign / Name :

Date :

Response

Attachment / Response :

Signature: Name :

Desi nation:

Quality Improvement


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Key Components to raise the level of Quality

1. motivate

2. train

3. orient

4. provide a safe

5. clean

6. stimulating and satisfying work environment

7. provide a two way communication

8. encourage employee participation in planning, problemsolving

9. decision making

10. provide recognition


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PROJECT COST MANAGEMENT

Project Cost control Components


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EquipmentEquipment

Head Office and other premisesHead Office and other premises

Capital Provision

Site Operative LabourSite Operative Labour

Contractors CostsContractors Costs

Materials SubcontractorsMaterials Subcontractors

PlantPlant

Line ManagementLine Management

OverheadsOverheads

Head Office Services to SiteHead Office Services to Site

Supplementary departments

Capital Provision

Supplementary departments

Scope


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Project Cost Management includes the processes required toensure that the project is completed within the approved

budget.

It consists of:

Resource Planning determining what resources (people,equipment, materials) and what quantities of each should beused to perform project activities.

Cost Estimating developing an approximation (estimate) of

the costs of the resources needed to complete projectactivities.

Cost Budgeting allocating the overall cost estimate toindividual work items.

Cost Control controlling changes to the project budget.

Way Forward


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Project cost management is primarily concerned with the costof the resources needed to complete project activities.However, project cost management should also consider theeffect of project decisions on the cost of using the projectproduct.

For example, limiting the number of design reviews mayreduce the cost of the project at the expense of an increasein the customers operating costs. This broader view of

project cost management is often called life-cycle costing.

Cont


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Project cost management should consider the information needs ofthe project stakeholdersdifferent stakeholders may measureproject costs in different ways and at different times. For example,

the cost of a procurement item may be measured when committed,ordered, delivered, incurred, or recorded for accounting purposes.

When project costs are used as a component of a reward and

recognition system, controllable and uncontrollable costs should beestimated and budgeted separately to ensure that rewards reflectactual performance.

On some projects, especially smaller ones, resource planning, costestimating, and cost budgeting are so tightly linked that they areviewed as a single process (e.g., they may be performed by a singleindividual over a relatively short period of time)..


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Thank youThank you