Construction Project Management-Organisation Structure-Ahmedabad-CEPT UNIVERSITY

PROJECT MANAGEMENT II

STRUCTWEL DESIGNERS &

CONSULTANTS PVT. LTD.

ORGANISATION STRUCTURE: CASE STUDY

FACULTY: PROF P.V.AKALKOTKAR

S C H O O L O F B U I L D I N G S C I E N C E & T E C H N O L O G Y , C E P T U N I V E R S I T Y

SUBMITTED BY:

RAHUL N.SOMPURA (2905)

KENAN V.VIRAMGAMI (3205)

Project Management II: Organisation Structure: Case Study

RAHUL N.SOMPURA (2905) KENAN V.VIRAMGAMI (3205) Page 2

TABLE OF CONTENTS

INTRODUCTION OF COMPANY ...................................................................................................................... 3

FUNCTIONS OF THE COMPANY ..................................................................................................................... 4

LIST OF DUTIES .............................................................................................................................................. 5

DIVISION OF DUTIES TO INDIVIDUAL JOB POSITIONS ................................................................................... 8

PROJECT MANAGER................................................................................................................................... 8

STRUCTURAL ENGINEER ............................................................................................................................ 9

ARCHITECT ................................................................................................................................................. 9

FINANCE .................................................................................................................................................. 10

R&D UNIT ................................................................................................................................................ 10

PROPOSED ORGANISATION CHART ............................................................................................................. 11

EXISTING ORGANISATION CHART ................................................................................................................ 12

OBSERVATION & CONCLUSION ................................................................................................................... 13



INTRODUCTION OF COMPANY

Structwel(Mumbai) are into Engineering Consultancy for the past four decades. Having in-House

team of architects, structural engineers, electrical / mechanical engineers and project management

consultants makes Structwel capable of handling various projects. Several Residential, Commercial,

Industrial and Infrastructural Projects are completed by Structwel effectively and efficiently.

The Building Material Testing Laboratory of Structwel, which includes Soil / Geo-Technical

investigation and Non Destructive Testing, is accredited and the R & D Centre enjoys recognition

from Ministry of Science and Technology, Central Government, India.

Peer review, remnant life assessment, retrofitting / strengthening of earthquake-affected structures

is core specialization of Structwel. Corrosion and blast damaged structures and industrial plants are

investigated regularly with confidence. Innovative and cost effective solution is the strength of

Structwel.

Conservation of Heritage Structures that include palaces, mosques, public buildings etc is another

strong area of Structwel and has several completed Projects to its credit. Specialized tests like

RADAR, Endoscopy, and Petrography etc are carried out In-House in conservation of heritage

buildings and monumental structures.

They are investing heavily into training and retraining of teammates in various areas of management

and technical competence.



FUNCTIONS OF THE COMPANY



LIST OF DUTIES

• Conceptual Planning of the Project

• Planning and Estimation of Site Infrastructure

• Resource Mobilization

• Overall administration of the Project.

• M.I.S. (Management Information System )

• Timely submission of monthly RA bills, labour bills, purchase bills preparation and

certification of Final

• Bills and reconciliation of material.

• Minimize wastage of Construction Material.

• liaison with Client / Consultants

• Motivating and managing site personnel as team leader.

• timely completion of project within the given time frame and maintaining quality

• Execution of structural and Architectural works as per relevant drawing.

• Micro planning to deliver the project.

• Planning day to day activities of Project.

• Coordination with architects and consultants.

• Monitoring of construction activities as perform by contactors/other agencies with quality

norms.

• Interaction with prime contractors and other agencies.

• Work out the quantities of material used in projects.

• Material requirements.

• Documentation and MIS related to Project. Bar bending Schedules.

• Serve as the Senior Site Representative for all matters related to construction quality

assurance of structural works.

• Monitor the structural works for conformance with the provisions of the Contract Documents

and the Procedures manual.

• Review, approve and process all structural technical submittals.

• Coordinate and supervise the work of all structural activities and operations.

• Liaise with local authorities and ministerial agencies having jurisdiction over the project.

• Receive/action Request for Information (RFI) that apply to structural works. RFI's requiring

design feedback will be directed to the Designer for response. Review the responses for

adequacy.

• Review contractor's structural change order proposals. Prepare recommendations to

Resident Engineer and or Client for review. If warranted, assist in negotiations with

contractors regarding changes in contract value or project duration.

• Review contractors' claims related to structural works. Prepare recommendations for claims

approval or rejection. Assist in negotiations with contractors regarding the value of claims or

changes in schedules.

• Witness testing and commissioning of the works.

• Approve the contractors' as-built drawings and O&M manual submittals. Assist with the final

inspection of the work. Review the adequacy and accuracy of punch lists. Monitor final

completion of the work.

• Perform all other duties that may be requested by the Resident Engineer.

• Review of structural drawings for projects designed by others

• Review is to be undertaken for code compliance.



• Close coordination with Architectural and MEP trade designs

• Planning, monitoring & controlling all site activities including manpower planning, resource

planning & material planning of multiple project sites.

• Ensuring all site activities of various project sites are carried out as per SOPs (standard

operating procedures), DACP as per ISO 9000, OSHO, site quality plan.

• Approving the Project construction & erection Schedule prepared as per the Contract

guidelines using Primavera for all projects under execution. Providing guidance in developing

the site progress calculation sheet & monitoring the same.

• Analyzing the major scope of work at site (as per the Contract) and discussing with various

disciplines for criticalities & strategies for timely completion of site work of various projects

under execution.

• Attending major site coordination meetings with client for reviewing site progress &

resolving pending problems for various projects under execution

• Implementing a periodic MIS reporting of site progress, customer invoicing & payment

voucher collection at site of various projects under execution.

• Making important correspondences with Client to build Customer relationship and sort out

any disputes (technical or commercial) occurring at various project sites.

• Responsible for Project Cost control and analysis for site activities

• Control on-site activities for erection progress through site-in-charge and resolving site

discrepancy reports with engineering.

• Coordinating with Procurement department for shortage/ damage report.

• Identifying the training needs for own department and arrange for the same, through

Personnel Department, as and when required.

• Leadership, delegation, communication, interfacing and presentation skills. Experience in

handling multi-functional management role is mandatory.

• Banking

• Construction loans

• Financial Structure

• Legal matters

• Business organization

• Auditors & audits

• General books of account

• Subsidiary records

• Cost records and reports

• Financial reports

• Tax returns and payments

• Payment of invoices

• Billing

• Collections

• Assignments

• Bank deposits

• Personnel records

• Payrolls and records

• Wage and personnel reports to public agencies



• Office services

• Construction Material Testing

• Geotechnical Investigations

• Petrography

• Radar

• Non-destructive testing at sites



DIVISION OF DUTIES TO INDIVIDUAL JOB POSITIONS

PROJECT MANAGER

• Conceptual Planning of the Project

• Planning and Estimation of Site Infrastructure

• Resource Mobilization

• Overall administration of the Project.

• M.I.S. (Management Information System )

• Timely submission of monthly RA bills, labour bills, purchase bills preparation and

certification of Final

• Bills and reconciliation of material.

• Minimize wastage of Construction Material.

• liaison with Client / Consultants

• Motivating and managing site personnel as team leader.

• timely completion of project within the given time frame and maintaining quality

• Execution of structural and Architectural works as per relevant drawing.

• Micro planning to deliver the project.

• Planning day to day activities of Project.

• Coordination with architects and consultants.

• Monitoring of construction activities as perform by contactors/other agencies with quality

norms.

• Interaction with prime contractors and other agencies.

• Work out the quantities of material used in projects.

• Material requirements.

• Documentation and MIS related to Project. Bar bending Schedules.

• Planning, monitoring & controlling all site activities including manpower planning, resource

planning & material planning of multiple project sites.

• Ensuring all site activities of various project sites are carried out as per SOPs (standard

operating procedures), DACP as per ISO 9000, OSHO, site quality plan.

• Approving the Project construction & erection Schedule prepared as per the Contract

guidelines using Primavera for all projects under execution. Providing guidance in developing

the site progress calculation sheet & monitoring the same.

• Analyzing the major scope of work at site (as per the Contract) and discussing with various

disciplines for criticalities & strategies for timely completion of site work of various projects

under execution.

• Attending major site coordination meetings with client for reviewing site progress &

resolving pending problems for various projects under execution

• Implementing a periodic MIS reporting of site progress, customer invoicing & payment

voucher collection at site of various projects under execution.

• Making important correspondences with Client to build Customer relationship and sort out

any disputes (technical or commercial) occurring at various project sites.

• Responsible for Project Cost control and analysis for site activities



• Control on-site activities for erection progress through site-in-charge and resolving site

discrepancy reports with engineering.

• Coordinating with Procurement department for shortage/ damage report.

• Identifying the training needs for own department and arrange for the same, through

Personnel Department, as and when required.

• Leadership, delegation, communication, interfacing and presentation skills. Experience in

handling multi-functional management role is mandatory.

STRUCTURAL ENGINEER

• Serve as the Senior Site Representative for all matters related to construction quality

assurance of structural works.

• Monitor the structural works for conformance with the provisions of the Contract

Documents and the Procedures manual.

• Review, approve and process all structural technical submittals.

Coordinate and supervise the work of all structural activities and operations.

• Liaise with local authorities and ministerial agencies having jurisdiction over the project.

• Receive/action Request for Information (RFI) that apply to structural works. RFI's requiring

design feedback will be directed to the Designer for response.

• Review the responses for adequacy.

• Review contractor's structural change order proposals.

• Prepare recommendations to Resident Engineer and or Client for review. If warranted, assist

in negotiations with contractors regarding changes in contract value or project duration.

• Review contractors' claims related to structural works. Prepare recommendations for claims

approval or rejection. Assist in negotiations with contractors regarding the value of claims or

changes in schedules.

• Witness testing and commissioning of the works.

• Approve the contractors' as-built drawings and O&M manual submittals. Assist with the final

inspection of the work. Review the adequacy and accuracy of punch lists. Monitor final

completion of the work.

• Perform all other duties that may be requested by the Resident Engineer.

• Review of structural drawings for projects designed by others

• Review is to be undertaken for code compliance.

• Close coordination with Architectural and MEP trade designs

ARCHITECT

• Furnishing the contractor with drawings and information

• Issue of variation orders altering extent, nature or quantity of the works



• Suspension of the works

• Nomination of sub-contractors and suppliers

FINANCE

• Banking

• Construction loans

• Financial Structure

• Legal matters

• Business organization

• Auditors & audits

• General books of account

• Subsidiary records

• Cost records and reports

• Financial reports

• Tax returns and payments

• Payment of invoices

• Billing

• Collections

• Assignments

• Bank deposits

• Personnel records

• Payrolls and records

• Wage and personnel reports to public agencies

• Office services

R&D UNIT

• Construction Material Testing

• Geotechnical Investigations

• Petrography

• Radar

• Non-destructive testing at sites


RAHUL N.SOMPURA (

PROPOSED ORGANISATION CHART

ENGINEERING DIVISION

ARCHITECT

DRAFTSMEN

STRUCTURAL ENGINEER

ganisation Structure: Case Study

N.SOMPURA (2905) KENAN V.VIRAMGAMI (

PROPOSED ORGANISATION CHART

CEO

PROJECT MANAGER

STRUCTURAL ENGINEER

COMMERCE DIVISION

MARKETING

CLIENT LIASION

FINANCE

ACCOUNTING

SECRETARIAL SERVICE

ADMINSTRATIVE SERVICE

V.VIRAMGAMI (3205) Page 11

R & D DIVISION

MATERIAL TESTING LAB

IN SITU LAB

GEOTECHNICAL LAB


RAHUL N.SOMPURA (

EXISTING ORGANISATION CHART

COMMERCE DIVISION

MARKETING

CLIENT LIASION

DEPUTY. P M

ARCHITECT

DRAFTSMEN

STRUCTURAL

ganisation Structure: Case Study

N.SOMPURA (2905) KENAN V.VIRAMGAMI (

EXISTING ORGANISATION CHART

CHAIRMAN

MANAGING DIRECTOR(P M)

COMMERCE

MARKETING

CLIENT LIASION

FINANCE

ACCOUNTING

SECRETARIAL SERVICE

ADMINISTRATIVE SERVICE

R & D DIVISION


IN SITU TESTING

GEOTECHNICAL

DEPUTY. P M

STRUCTURAL ENGINEER

V.VIRAMGAMI (3205) Page 12

R & D DIVISION


IN SITU TESTING LAB

GEOTECHNICAL LAB



OBSERVATION & CONCLUSION

• As we can observe that the existing organisation chart shows that the managing director

who himself is the project manager has staffed a deputy project manager who collects all

the information from the architect and structural engineer and communicates it the

managing director (PM).

• However the deputy project manager has virtually no authority and serves only as an

assistant to the managing director in regards of engineering division only. He is not a part of

other divisions at all. The other divisions are all under the control of the managing director

who will forward it to the chairman.

• The actual reason behind this type of organisation chart is that since STRUCTWEL is a private

firm ,its senior officials all belong to the same family ie the chairman(MR.RAMESH

N.RAIKAR),the managing director(MR CHETAN R.RAIKAR) and the deputy PM(MR.KAUSTABH

R.RAIKAR).

• Since Mr. Kaustabh Raikar being inexperienced, he is given lesser responsibility and probably

he is being trained for the managing director’s post when the chairman retires and the

managing director takes his position. Hence this type of organisation chart exists.

• Otherwise the proposed chart is ideal where all the authority is under the project manager

and he addresses to the chairman only in special cases.